LOCATIONS:
1. 336 Pacific Avenue, Shafter, CA 93263
2. Teleconference Location for Mayor Pro Tem Prout
(Pursuant to Government Code Section 54953(b))
435 Maple Street, Shafter, CA 93263
Meeting Held In-Person and Via Zoom and Livestream on YouTube.
AGENDA
SPECIAL MEETING
SHAFTER CITY COUNCIL
WEDNESDAY, MAY 22, 2024
NOTICE TO THE PUBLIC:
Any documents produced by the City and distributed to a majority of the City Council regarding any item on this agenda will be made available in the City Clerk’s Office during normal business hours at City Hall located at 336 Pacific Avenue, Shafter CA. In addition, such documents will be posted on the City’s website at www.shafter.com.
CALL TO ORDER: 6:00 PM
ROLL CALL: Mayor Givens
Mayor Pro Tem Prout
Council Member Alvarado
Council Member Espinoza
Council Member Olvera
PLEDGE OF ALLEGIANCE: Council Member Alvarado
INVOCATION: Council Member Espinoza
APPROVAL OF AGENDA:
PRESENTATION:
1. Shafter Police Department Standout Scholars
2. 2024 Distinguished Young Woman of Shafter Program Certificates of Recognition
3. Introduction of City Employee: Social Media Assistant Neveah Cruz PUBLIC COMMENT:
Those persons wishing to speak on any item included on the agenda, or on any matter within the subject matter jurisdiction of the City Council, are invited to speak from the podium and address the City Council. Speakers are limited to five minutes unless Shafter City Council Agenda
May 22, 2024
additional time is needed for translation. Please state your name and address for the record before making your presentation.
COUNCIL ANNOUNCEMENTS AND REPORTS:
On their own initiative, Council Members may make a brief announcement or a brief report on their own activities. Council Members may ask a question for clarification, make a referral to staff, or take action to have staff place a matter of business on a future agenda. No formal action by the Council will be taken unless an item is identified on the Agenda.
CONSENT CALENDAR:
All items on the consent calendar are considered routine and non-controversial by staff and will be approved by one motion if no member of the Council or public wishes to comment or ask questions. If comment or discussion is desired by anyone, the item will be removed from the consent calendar and will be considered in the listed sequence with an opportunity for any member of the public to address the Council concerning the item before action is taken.
1. Approve General Checks: May 9, 2024, May 16, 2024.
2. Approve Payroll: May 3, 2024, May 14, 2024, May 17, 2024.
3. Approve Overtime Report: April 2024.
4. Approve Special Event Permit: First Fridays Downtown Event, City of Shafter, Downtown Shafter, June 14, 2024.
5. Council find the requested action is not defined as a “project” per Section 15378(b)(4) of the CEQA Guidelines; approve the construction plans and contract documents for the Learning Center Office Remodel Project; and authorize the release of said project for formal bid purposes.
6. Council find the requested action is not defined as a “project” per Section 15378(b)(4) of the CEQA Guidelines; approve the construction plans and contract documents for the City Hall and Veterans Hall Door Replacement Project; and authorize the release of said project for formal bid purposes.
7. Council find action is not defined as a “project” per Section 15378(b)(5) of the CEQA Guidelines; accept the public improvements constructed for Tract 7346 Phase 3; authorize the City Engineer to file a Notice of Completion and Acceptance of Work for the tract; and authorize the release of performance bond securities to 25% of their original value to act as a warranty bond for a minimum of one year.
8. Council find the action is not defined as a “project” per Section 15378(b)(4) of the CEQA Guidelines; adopt Resolution 2964, a Resolution of the City Council of the City of Shafter, California, Authorizing the Federal Funding Under FTA Section 5311 (49 U.S.C. Section 5311) with the California Department of Transportation for Fiscal Year 2024-2025.
MANAGEMENT REPORT:
1. DISCUSSION OF PROPOSAL BY THE SHAFTER PRESS FOR ADVERTISING AND PROMOTION SERVICES IN THE AMOUNT OF $25,000: Council finds action is not defined as a “project” per Section 15378(b)(4) of the CEQA Shafter City Council Agenda
May 22, 2024
Guidelines; and, due to the City of Shafter already deploying an active community engagement strategy, consider forgoing the contract for outside advertising and promotion services by the Shafter Press. (City Manager Gabriel A. Gonzalez)
ROLL CALL
2. ADOPTION OF RESOLUTION CLARIFYING REPORTABLE COMPENSATION TO THE CALIFORNIA PUBLIC EMPLOYEES’ RETIREMENT SYSTEM
(CALPERS) FOR FLOATING HOLIDAYS AND HOLIDAY PAY FOR NONREPRESENTED EMPLOYEES.: Council find the action is not defined as a “project” per Section 15378(b)(4) of the CEQA Guidelines; and adopt Resolution 2965, a Resolution of the City Council of the City of Shafter, clarifying reportable compensation to CalPERS for floating holidays and holiday pay for NonRepresented Employees. (City Manager Gabriel A. Gonzalez)
ROLL CALL
3. APPROVAL OF THE SIDE LETTER AGREEMENT WITH THE CITY OF
SHAFTER (CITY) AND THE SHAFTER PUBLIC WORKS UNIT OF THE SERVICE EMPLOYEE INTERNATIONAL UNION, LOCAL 521 (SEIU L-521),
CLARIFYING REPORTABLE COMPENSATION TO THE CALIFORNIA PUBLIC EMPLOYEES’ RETIREMENT SYSTEM (CALPERS) FOR FLOATING HOLIDAYS AND HOLIDAY PAY.: Council find the action is not defined as a “project” per Section 15378(b)(2) of the CEQA Guidelines; and approve the Side Letter Agreement between the City and Shafter Public Works Unit of the Service Employee International Union, Local 521 (SEIU L-521), clarifying reportable compensation to CalPERS for floating holidays and holiday pay. (City Manager Gabriel A. Gonzalez)
ROLL CALL
4. APPROVAL OF THE SIDE LETTER AGREEMENT WITH THE CITY OF
SHAFTER (CITY) AND THE SHAFTER POLICE OFFICERS ASSOCIATION (SPOA), CLARIFYING REPORTABLE COMPENSATION TO THE CALIFORNIA PUBLIC EMPLOYEES’ RETIREMENT SYSTEM (CALPERS) FOR FLOATING HOLIDAYS AND HOLIDAY PAY.: Council find the action is not defined as a “project” per Section 15378(b)(2) of the CEQA Guidelines; and approve the Side Letter Agreement between the City and the Shafter Police Officers Association (SPOA), clarifying reportable compensation to CalPERS for floating holidays and holiday pay. (City Manager Gabriel A. Gonzalez)
ROLL CALL
5. APPROVAL OF PROPOSED SCHEDULE AND BUDGET FOR THE FIRST FRIDAYS DATES AND EXPENSES : Council find action is not defined as a “project” per Section 15378(b)(4) of the CEQA Guidelines; and approve the proposed schedule and budget for the First Fridays event for the 2024 and 2025 seasons, as recommended by the Council's Downtown Committee. (City Manager Gabriel A. Gonzalez)
ROLL CALL
6. DISCUSSION AND DIRECTION ON THE SHAFTER LEARNING CENTER ASSESSMENT AND FUTURE COLLABORATION : Council find the action is not defined as a “project” per Section 15378(b)(5) of the CEQA Guidelines; discuss the findings and recommendations from the Shafter Learning Center Assessment and Shafter City Council Agenda
May 22, 2024
provide direction on future collaborative efforts with local schools. (City Manager Gabriel A. Gonzalez)
ROLL CALL
7. DISCUSSION REGARDING POSSIBLE GENERAL PLAN UPDATE
COMMITTEES: Council receive and file. This item is for informational purposes only. (City Manager Gabriel A. Gonzalez)
ROLL CALL
8. DISCUSSION ON AQUATIC CENTER CONCEPTUAL BUILDING LAYOUT UPDATE: Discussion of the conceptual layout of the new main building at the Shafter Aquatics Center. (City Manager Gabriel A. Gonzalez)
ROLL CALL
9. APPROVAL OF A PURCHASE AND SALE AGREEMENT BETWEEN CITY OF SHAFTER AND ALLIANCE READY MIX INC., FOR THE CITY-OWNED PROPERTY LOCATED AT 100 CARVER ST, APN 091-180-16: The action is not defined as a “project” per Section 15378(b)(4) of the CEQA Guidelines; approve the Purchase And Sale Agreement And Joint Escrow Instructions (“Purchase Agreement”) for the Property (as defined below.); and, authorize the City Manager or designee to execute all documents incident to the agreement and to consummate the sale, subject to conforming changes by each of the City manager City attorney. (City Manager Gabriel A. Gonzalez)
ROLL CALL
CITY MANAGER COMMENTS AND REPORTS:
DEPARTMENT DIRECTOR COMMENTS AND REPORTS:
1. Community Engagement - Update on Public Benefit to the Community at Large for Recommended Expenditures
RECESS:
CLOSED SESSION:
1. CONFERENCE WITH LEGAL COUNSEL – EXISITING LITIGATION: Pursuant to California Government Code, Section 54956.9(a). Name of Case: California Department of Tax and Fee Administration Petitions of the Cities of Alameda, et al (Williams-Sonoma DTC, Inc. Case IDs: 757063, 284-450, 20127075.
2. CONFERENCE WITH LEGAL COUNSEL – EXPOSURE TO
LITIGATION: Pursuant to California Government Code, Section 54956.9(d)(2) & (e)(1) One Potential Case
3. PUBLIC EMPLOYEE APPOINTMENT: Pursuant to California Government Code, Section 54957 Title: City Manager.
ADJOURNMENT:
Pursuant to the Americans with Disabilities Act, if you need special assistance to participate in a City Council Meeting, please contact the City Clerk at (661) 746-5000 at least three (3) days prior to the meeting or time the special services are needed to Shafter City Council Agenda
May 22, 2024
allow City staff in making reasonable arrangements to provide you with access to the meeting. Any public record, relating to an open session agenda item, that is distributed within 72 hours prior to the meeting is available for public inspection in the City Clerk’s Office at Shafter City Hall, 336 Pacific Ave., Shafter, CA 93263. This is to certify that this Agenda notice was posted at City Hall and Police Dept. by 5:00 p.m., May 17, 2024. Yazmina Pallares, S/S, City Clerk
REMOTE PUBLIC PARTICIPATION IS ALLOWED IN THE FOLLOWING WAYS, SEE BELOW FOR INSTRUCTIONS.
1. You are strongly encouraged to observe the City Council meetings live via YouTube https://www.youtube.com/user/CityofShafter/
2. If you wish to make a comment on a specific agenda item or public comment, please submit your comment via email by 6:00 PM on May 22, 2024 to the City Clerk at [email protected]
3. If you wish to make a written comment to the City Clerk, 336 Pacific Avenue, Shafter, CA 93263.
4. If you wish to make a comment during the live meeting, callers must first register with the City Clerk at 661-746-5012 before the meeting begins to receive instructions and the call- in number and code. Please call by 5:00pm on the Monday prior to the City Council meeting to allow ample time for sign up. You will need to provide your name, phone number and the item number you wish to address.
5. All public comments are provided to the City Council and applicable Staff, for review and consideration by the Board prior to taking action on any matters listed on the agenda and are incorporated into the official record of the City Council meeting.
Shafter City Council Agenda
May 22, 2024
LOCATIONS:
1. 336 Pacific Avenue, Shafter, CA 93263
2. Teleconference Location for Mayor Pro Tem Prout
(Pursuant to Government Code Section 54953(b))
435 Maple Street, Shafter, CA 93263
Meeting Held In-Person and Via Zoom and Livestream on YouTube.
NOTICE OF
SPECIAL MEETING OF THE SHAFTER CITY COUNCIL
NOTICE IS HEREBY GIVEN that a special meeting of the City Council of the City of Shafter will be held on May 22, 2024. The meeting will convene at 6:00 PM, in the Council Chamber at Shafter City Hall, 336 Pacific Avenue, Shafter, California and via teleconference and Livestream on YouTube. Said special meeting shall be for the following purpose:
PRESENTATION:
1. Shafter Police Department Standout Scholars
2. 2024 Distinguished Young Woman of Shafter Program Certificates of Recognition
3. Introduction of City Employee: Social Media Assistant Neveah Cruz CONSENT CALENDAR:
1. Approve General Checks: May 9, 2024, May 16, 2024.
2. Approve Payroll: May 3, 2024, May 14, 2024, May 17, 2024.
3. Approve Overtime Report: April 2024.
4. Approve Special Event Permit: First Fridays Downtown Event, City of Shafter, Downtown Shafter, June 14, 2024.
5. Council find the requested action is not defined as a “project” per Section 15378(b)(4) of the CEQA Guidelines; approve the construction plans and contract documents for the Learning Center Office Remodel Project; and authorize the release of said project for formal bid purposes.
6. Council find the requested action is not defined as a “project” per Section 15378(b)(4) of the CEQA Guidelines; approve the construction plans and contract documents for the City Hall and Veterans Hall Door Replacement Project; and authorize the release of said project for formal bid purposes.
7. Council find action is not defined as a “project” per Section 15378(b)(5) of the CEQA Guidelines; accept the public improvements constructed for Tract 7346 Phase 3; authorize the City Engineer to file a Notice of Completion and Acceptance of Work for the tract; and authorize the release of performance bond securities to 25% of their original value to act as a warranty bond for a minimum of one year.
8. Council find the action is not defined as a “project” per Section 15378(b)(4) of the CEQA Guidelines; adopt Resolution 2964, a Resolution of the City Council of the City of Shafter, California, Authorizing the Federal Funding Under FTA Section 5311 (49 Shafter City Council Agenda
May 22, 2024
U.S.C. Section 5311) with the California Department of Transportation for Fiscal Year 2024-2025.
MANAGEMENT REPORT:
1. DISCUSSION OF PROPOSAL BY THE SHAFTER PRESS FOR ADVERTISING AND PROMOTION SERVICES IN THE AMOUNT OF $25,000: Council finds action is not defined as a “project” per Section 15378(b)(4) of the CEQA Guidelines; and, due to the City of Shafter already deploying an active community engagement strategy, consider forgoing the contract for outside advertising and promotion services by the Shafter Press. (City Manager Gabriel A. Gonzalez)
2. ADOPTION OF RESOLUTION CLARIFYING REPORTABLE COMPENSATION TO THE CALIFORNIA PUBLIC EMPLOYEES’ RETIREMENT SYSTEM (CALPERS)
FOR FLOATING HOLIDAYS AND HOLIDAY PAY FOR NON-REPRESENTED EMPLOYEES: Council find the action is not defined as a “project” per Section 15378(b)(4) of the CEQA Guidelines; and adopt Resolution 2965, a Resolution of the City Council of the City of Shafter, clarifying reportable compensation to CalPERS for floating holidays and holiday pay for Non-Represented Employees. (City Manager Gabriel A. Gonzalez)
3. APPROVAL OF THE SIDE LETTER AGREEMENT WITH THE CITY OF SHAFTER (CITY) AND THE SHAFTER PUBLIC WORKS UNIT OF THE SERVICE EMPLOYEE INTERNATIONAL UNION, LOCAL 521 (SEIU L-521), CLARIFYING REPORTABLE COMPENSATION TO THE CALIFORNIA PUBLIC EMPLOYEES’ RETIREMENT SYSTEM (CALPERS) FOR FLOATING HOLIDAYS AND HOLIDAY PAY.: Council find the action is not defined as a “project” per Section 15378(b)(2) of the CEQA Guidelines; and approve the Side Letter Agreement between the City and Shafter Public Works Unit of the Service Employee International Union, Local 521 (SEIU L521), clarifying reportable compensation to CalPERS for floating holidays and holiday pay. (City Manager Gabriel A. Gonzalez)
4. APPROVAL OF THE SIDE LETTER AGREEMENT WITH THE CITY OF SHAFTER (CITY) AND THE SHAFTER POLICE OFFICERS ASSOCIATION (SPOA),
CLARIFYING REPORTABLE COMPENSATION TO THE CALIFORNIA PUBLIC EMPLOYEES’ RETIREMENT SYSTEM (CALPERS) FOR FLOATING HOLIDAYS AND HOLIDAY PAY: Council find the action is not defined as a “project” per Section 15378(b)(2) of the CEQA Guidelines; and approve the Side Letter Agreement between the City and the Shafter Police Officers Association (SPOA), clarifying reportable compensation to CalPERS for floating holidays and holiday pay. (City Manager Gabriel A. Gonzalez)
5. APPROVAL OF PROPOSED SCHEDULE AND BUDGET FOR THE FIRST FRIDAYS DATES AND EXPENSES: Council find action is not defined as a “project” per Section 15378(b)(4) of the CEQA Guidelines; and approve the proposed schedule and budget for the First Fridays event for the 2024 and 2025 seasons, as recommended by the Council's Downtown Committee. (City Manager Gabriel A.
Gonzalez)
6. DISCUSSION AND DIRECTION ON THE SHAFTER LEARNING CENTER ASSESSMENT AND FUTURE COLLABORATION: Council find the action is not defined as a “project” per Section 15378(b)(5) of the CEQA Guidelines; discuss the findings and recommendations from the Shafter Learning Center Assessment and Shafter City Council Agenda
May 22, 2024
provide direction on future collaborative efforts with local schools. (City Manager Gabriel A. Gonzalez)
7. DISCUSSION REGARDING POSSIBLE GENERAL PLAN UPDATE COMMITTEES:
Council receive and file. This item is for informational purposes only. (City Manager Gabriel A. Gonzalez)
8. DISCUSSION ON AQUATIC CENTER CONCEPTUAL BUILDING LAYOUT UPDATE: Discussion of the conceptual layout of the new main building at the Shafter Aquatics Center. (City Manager Gabriel A. Gonzalez)
9. APPROVAL OF A PURCHASE AND SALE AGREEMENT BETWEEN CITY OF SHAFTER AND ALLIANCE READY MIX INC., FOR THE CITY-OWNED PROPERTY LOCATED AT 100 CARVER ST, APN 091-180-16: The action is not defined as a “project” per Section 15378(b)(4) of the CEQA Guidelines; approve the Purchase And Sale Agreement And Joint Escrow Instructions (“Purchase Agreement”) for the Property (as defined below.); and, authorize the City Manager or designee to execute all documents incident to the agreement and to consummate the sale, subject to conforming changes by each of the City manager City attorney. (City Manager Gabriel A. Gonzalez)
CITY MANAGER COMMENTS AND REPORTS:
DEPARTMENT DIRECTOR COMMENTS AND REPORTS:
1. Community Engagement – Update on Public Benefit to the Community at Large for Recommended Expenditures
RECESS:
CLOSED SESSION:
1. CONFERENCE WITH LEGAL COUNSEL – EXISITING LITIGATION: Pursuant to California Government Code, Section 54956.9(a). Name of Case: California Department of Tax and Fee Administration Petitions of the Cities of Alameda, et al (Williams-Sonoma DTC, Inc. Case IDs: 757063, 284-450, 20127075.
2. CONFERENCE WITH LEGAL COUNSEL – EXPOSURE TO LITIGATION: Pursuant to California Government Code, Section 54956.9(d)(2) & (e)(1) One Potential Case.
3. PUBLIC EMPLOYEE APPOINTMENT: Pursuant to California Government Code, Section 54957 Title: City Manager.
Yazmina Pallares, City Clerk
Affidavit of Posting Special Meeting Notice
This is to certify that this Special Meeting Notice was posted at City Hall and the Police Department by 5:00 p.m., May 17, 2024. Further information regarding this Agenda Notice is available at City Hall, 336 Pacific Ave., Shafter, CA.
Yazmina Pallares, S/S, City Clerk Dated: May 17, 2024