336 Pacific Avenue, Shafter, CA 93263
Meeting Held In-Person and Via Zoom and Livestream on YouTube.
AGENDA
REGULAR MEETING
SHAFTER CITY COUNCIL
TUESDAY, JULY 16, 2024
NOTICE TO THE PUBLIC:
Any documents produced by the City and distributed to a majority of the City Council regarding any item on this agenda will be made available in the City Clerk’s Office during normal business hours at City Hall located at 336 Pacific Avenue, Shafter CA. In addition, such documents will be posted on the City’s website at www.shafter.com.
CALL TO ORDER: 6:00 PM
ROLL CALL: Mayor Givens
Mayor Pro Tem Prout
Council Member Alvarado
Council Member Espinoza
Council Member Olvera
PLEDGE OF ALLEGIANCE: Mayor Givens
INVOCATION: Council Member Alavarado
APPROVAL OF AGENDA:
PRESENTATION:
1. Shafter Police Department Mothers Against Drunk Driving Award Recipient Sergeant Davalos
2. Frank Russell Incorporated 85 Years in Business Resolution of Commendation
3. Shafter Boxing Club Certificates of Recognition: Alberto Deleon, Alyssa Deleon, Madelyn Martinez, Lorenzo Mendez, and Valentina Aguilar.
4. Shafter High School Baseball Team Resolution of Commendation PUBLIC COMMENT:
Those persons wishing to speak on any item included on the agenda, or on any matter within the subject matter jurisdiction of the City Council, are invited to speak from the podium and address the City Council. Speakers are limited to five minutes unless Shafter City Council Agenda
July 16, 2024
additional time is needed for translation. Please state your name and address for the record before making your presentation.
COUNCIL ANNOUNCEMENTS AND REPORTS:
On their own initiative, Council Members may make a brief announcement or a brief report on their own activities. Council Members may ask a question for clarification, make a referral to staff, or take action to have staff place a matter of business on a future agenda. No formal action by the Council will be taken unless an item is identified on the Agenda.
CONSENT CALENDAR:
All items on the consent calendar are considered routine and non-controversial by staff and will be approved by one motion if no member of the Council or public wishes to comment or ask questions. If comment or discussion is desired by anyone, the item will be removed from the consent calendar and will be considered in the listed sequence with an opportunity for any member of the public to address the Council concerning the item before action is taken.
1. Approve General Checks: April 18, 2024, June 20, 2024, June 27, 2024, June 28, 2024.
2. Approve Payroll: June 14, 2024, June 28, 2024, July 1, 2024, July 3, 2024.
3. Approve Overtime Report: June 2024.
4. Approve Minutes: June 18, 2024, June 19, 2024.
5. Approve Special Event Permit: First Fridays Event, City of Shafter, Shafter Downtown Square, August 2, 2024.
6. Council find the action is not defined as a “project” per Section 15378(b)(4) of the CEQA Guidelines; and accept the Treasurer’s Report for June 2024.
7. Council find the action is not defined as a “project” per Section 15378(b)(5) of the CEQA Guidelines; and adopt Resolution 2975, a Resolution of the City Council of the City of Shafter Approving and Directing Destruction of Certain City Records.
8. Council find action is not defined as a “project” per Section 15378(b)(5) of the CEQA Guidelines; and adopt the City of Shafter Employee Bi-Weekly Pay Schedule effective May 25, 2024.
9. Council find that the environmental impacts of the project have been previously analyzed; introduce for second reading, by title only, and waive reading and adopt Ordinance No. 754, an Ordinance of the City Council of the City of Shafter, California making findings and adopting Specific Plan Amendment No. 23-09 to the Mission Lakes Specific Plan as provided in Exhibit "A".
10. Council find the action is not defined as a “project” per Section 15378(b)(4) of the CEQA Guidelines; and approve the annual recurring services fee of $11,269.80 for CivicRec, including the addition of the Document Management feature.
11. Council find the action is not defined as a “project” per Section 15378(b)(5) of the CEQA Guidelines; approve a new license agreement with Well Rehabilitation Services Inc. for temporary use of a City water tank site located at 401 Commerce Way (County of Kern Assessor Parcel No. 089-230-63) subject to review and Shafter City Council Agenda
July 16, 2024
approval by the City Attorney; and authorize the City Manager to execute said license agreement on behalf of the City.
12. Council receive and file 10-Day Moratorium Report on actions taken by the City since the adoption of Urgency Ordinance 756 establishing a 45-day moratorium on the establishment of smoke shops, hookah lounges, and tobacco stores within the City. This item is for informational purposes only.
13. Council find action is not defined as a “project” per Section 15378(b)(5) of the CEQA Guidelines; authorize a General Fund appropriation of $7,372.77 to Capital Improvement Program Project #PK00002; accept public improvements completed with the Kirschenmann Park Irrigation System Improvements Project; and authorize the Deputy Public Works Director to file a Notice of Completion and Acceptance of work for said project.
14. Council finds the action is not defined as a “project” per Section 15378(b)(5) of the CEQA Guidelines; accept the public improvements completed for GE00006.1 - City Hall Roof Replacement Project; and authorize the Deputy Public Works Director to issue a Notice of Completion and Acceptance of Work for said public improvements.
15. Council find the action is not defined as a "project" per Section 15378(b)(5) of the CEQA Guidelines; accept the public improvements constructed for Rexco Shafter, LLC at 5408 Express Avenue; and authorize the City Engineer to file a Notice of Completion and Acceptance of Work.
16. Council find the action is not defined as a "project" per Section 15378(b)(5) of the CEQA Guidelines; accept the public improvements constructed for Tract 6713; authorize the City Engineer to file a Notice of Completion and Acceptance of Work for the tract; and authorize the reduction of performance bond securities to 25% of the original value to act as a warranty bond for a minimum of one year.
PUBLIC HEARINGS:
Should anyone challenge any proposed action which is the subject of a public hearing listed on this agenda, that person challenging any action taken after the public hearing may be limited to raising only those issues addressed at the public hearing described in this notice, or in written correspondence delivered to the City Council at or prior to this public hearing.
1. INTRODUCE FOR FIRST READING BY TITLE ONLY AND WAIVE READING OF ORDINANCE NO. 755 APPROVING ZONE CODE AMENDMENT NO. 24-18:
Council find that the action is exempt from the California Environmental Quality Act; conduct hearing; and introduce for first reading, by title only, and waive reading of Ordinance No. 755, an Ordinance of the City Council of the City of Shafter, California adopting Zone Code Amendment No. 24-18 amending Title 17 of the Shafter Municipal Code (Zoning Ordinance) to increase the maximum building height requirement from 45 feet to 150 feet for an approximately 541-acre portion of the Agricultural Zone District as shown in Exhibit "A". (City Manager Gabriel A.
Gonzalez)
ROLL CALL
2. ADOPTION OF RESOLUTION APPROVING SEWER AND REFUSE SERVICE
CHARGES FOR GOSSAMER GROVE DEVELOPMENT FOR FISCAL YEAR
Shafter City Council Agenda
July 16, 2024
2024-2025: Council find action is not defined as a “project” per Section 15378(b)(4) of the CEQA Guidelines; conduct a public hearing on the subject matter; and adopt Resolution 2976, a Resolution of the City Council of the City of Shafter overruling protests and adopting Engineer's Report on Sewer and Refuse Service Charges for the Gossamer Grove Development for Fiscal Year 2024-2025, directing the Public Works Director to file a copy of the Engineer's Report with the Kern County Treasurer-Tax Collector, and authorizing the Kern County Treasurer-Tax Collector to place the charges on the Property Tax Roll. The attached resolution requires approval by a two-thirds vote of the City Council, otherwise the Sewer and Refuse Service Charges may not be enrolled on the county Property Tax Roll. (City Manager Gabriel A. Gonzalez)
ROLL CALL
3. ORDER ANNUAL LEVY OF ASSESSMENTS WITHIN EXISTING LANDSCAPING AND LIGHTING DISTRICTS FOR FISCAL YEAR 2024-2025 RESOLUTION ADOPTION: Council find the action is not defined as a “project” per Section 15378(b)(5) of the CEQA Guidelines; conduct a public hearing on the Proposed Annual Levy of Assessments for Existing Landscape and Lighting Districts; and adopt Resolution 2977, a Resolution of the City Council of the City of Shafter Confirming Engineer’s Report, Diagram and Assessment for Existing Landscaping and Lighting Districts and Ordering the Levy and Collection of Assessments for Fiscal Year 2024-2025. (City Manager Gabriel A. Gonzalez)
ROLL CALL
MANAGEMENT REPORT:
1. ADOPTION OF RESOLUTION 2978 FOR DECLARATION OF THREE CLUSTERS OF LAND, 1) NEAR E. LERDO HWY & ZERKER RD, 2) NEAR E.
LERDO HWY & GOLDS AVE, AND 3) NEAR E. TULARE AVE & N. SHAFTER
AVE, AS SURPLUS PROPERTY, APPROVAL OF A FORM OF NOTICE OF
AVAILABILITY, AND AUTHORIZATION OF THE CITY MANAGER OR HIS DESIGNEE TO COMPLY WITH THE SURPLUS LAND ACT: 1. Find that the proposed declaration of land as surplus property is exempt from environmental review pursuant to the California Environmental Quality Act (Pub. Resources Code, §§21000 et seq.) (CEQA) and the State CEQA Guidelines (Cal. Code Regs. tit. 14, §15312), which applies to the declaration and sale of surplus government property; and adopt Resolution 2978, a Resolution of the City Council of the City of Shafter Declaring property located at 1) 5821, 5901, AND 5921 E. Lerdo Highway (APN 091-171-30, 091-171-31, 091-171-22), 2) E. Lerdo Highway & Golds Avenue (APN 089-140-73, 089-140-75, 089-230-67), and 3) E. Tulare Avenue & N Shafter Avenue (APN 028-010-12, 028-010-09) as non-exempt surplus land; Approving the form of Notice of Availability; Directing the City Manager to comply with the requirements of the Surplus Land Act, Government Code Section 54220, ET SEQ.; and finding the action is exempt from CEQA. (City Manager Gabriel A. Gonzalez)
ROLL CALL
2. FINALIZE AQUATICS CENTER BUILDING ELEVATION DISCUSSION: Council find that the item does not trigger CEQA review; finalize discussion on building exterior and architectural features presented by Ordiz-Melby Architects; and provide design feedback to staff. (City Manager Gabriel A. Gonzalez) Shafter City Council Agenda
July 16, 2024
ROLL CALL
3. DISCUSSION ON POLICE SUBSTATION RENDERINGS: Council find this item does not require discretionary action as it for informational purposes only; discuss architectural renderings of the new Police Substation Building prepared by Teter, Inc.; and provide feedback on the renderings to staff. (City Manager Gabriel A.
Gonzalez)
ROLL CALL
4. AWARD NORTH SHAFTER STREET IMPROVEMENTS ENGINEERING
SERVICES (CIP PROJECT NO. ST00022) TO DIVERSIFIED PROJECT SERVICES INTERNATIONAL, INC. (DPSI): Council find the requested action is exempt from the California Environmental Quality Act; accept three (3) proposals received for the North Shafter Street Improvements Engineering Services project; approve one (1) proposal submitted by Diversified Project Services International, Inc. (DPSI); authorize an award of a professional services agreement for said project to DPSI for an amount not to exceed $400,000; and authorize the City Manager to execute said agreement on behalf of the City. (City Manager Gabriel A.
Gonzalez)
ROLL CALL
5. AWARD VETERANS PARK SOCCER FIELD LIGHTING PROJECT (#PK00012) TO INNOVATIVE ENGINEERING SYSTEMS, INC., DBA AGILITECH IN AN AMOUNT UP TO $800,000: Council find the action is exempt from the California Environmental Quality Act; authorize a reallocation of $100,000 in American Rescue Plan Act funding from Capital Improvement Program Project #PF00002 to Project #PK00012; authorize a General Fund budget appropriation of $300,000 Captial Improvement Program Project #PK00012; ratify staff determinations that (1) Unwired Broadband LLC’s bid is rejected on the basis of non-responsiveness and (2) Innovative Engineering Systems, Inc., dba Agilitech (“Agilitech”) is the lowest responsive bidder for the project; authorize the Deputy Public Works Director to issue a Notice of Award and Notice to Proceed to Agilitech and make all necessary findings in connection therewith; and authorize the Public Works Director to award up to $800,000 in project expenditures. (City Manager Gabriel A. Gonzalez)
ROLL CALL
CITY MANAGER COMMENTS AND REPORTS:
DEPARTMENT DIRECTOR COMMENTS AND REPORTS:
RECESS:
CLOSED SESSION:
1. PUBLIC EMPLOYEE APPOINTMENT: Pursuant to California Government Code, Section 54957 Title: City Manager.
2. CONFERENCE WITH LABOR NEGOTIATORS: Pursuant to California Government Code, Section 54957.6 Agency Representative: Marco Martinez, City Attorney Unrepresented Employee Title: City Manager Candidate Shafter City Council Agenda
July 16, 2024
3. CONFERENCE WITH LABOR NEGOTIATORS: Pursuant to California Government Code, Section 54957.6 Agency Representative: Marco Martinez, City Attorney Unrepresented Employee Title: City Manager
ADJOURNMENT:
Pursuant to the Americans with Disabilities Act, if you need special assistance to participate in a City Council Meeting, please contact the City Clerk at (661) 746-5000 at least three (3) days prior to the meeting or time the special services are needed to allow City staff in making reasonable arrangements to provide you with access to the meeting. Any public record, relating to an open session agenda item, that is distributed within 72 hours prior to the meeting is available for public inspection in the City Clerk’s Office at Shafter City Hall, 336 Pacific Ave., Shafter, CA 93263. This is to certify that this Agenda notice was posted at City Hall and Police Dept. by 5:00 p.m., July 12, 2024. Yazmina Pallares, S/S, City Clerk
REMOTE PUBLIC PARTICIPATION IS ALLOWED IN THE FOLLOWING WAYS, SEE BELOW FOR INSTRUCTIONS.
1. You are strongly encouraged to observe the City Council meetings live via YouTube https://www.youtube.com/user/CityofShafter/
2. If you wish to make a comment on a specific agenda item or public comment, please submit your comment via email by 6:00 PM on July 16, 2024 to the City Clerk at [email protected]
3. If you wish to make a written comment to the City Clerk, 336 Pacific Avenue, Shafter, CA 93263.
4. If you wish to make a comment during the live meeting, callers must first register with the City Clerk at 661-746-5012 before the meeting begins to receive instructions and the call- in number and code. Please call by 5:00pm on the Monday prior to the City Council meeting to allow ample time for sign up. You will need to provide your name, phone number and the item number you wish to address.
5. All public comments are provided to the City Council and applicable Staff, for review and consideration by the Board prior to taking action on any matters listed on the agenda and are incorporated into the official record of the City Council meeting.