Agenda packet — Shafter City Council, August 6, 2024 (part 2 of 4)

AWARD BUILDING DEPARTMENT PLAN REVIEW SERVICES CONTRACT TO PLAN REVIEW CONSULTANT JAS PACIFIC IN AMOUNT NOT TO EXCEED $100,000 - 2 -
The action is not defined as a “project” per Section 15378(b)(4) of the CEQA Guidelines because the action is the approval of a professional services agreement for plan review services and therefore, it is the creation of a governmental funding mechanism or other fiscal activity that does not involve any commitment to a specific project that can result in a potentially significant impact or that has already gone through CEQA review and not subject to CEQA.

APPROVED BY THE CITY ATTORNEY
Not Applicable

ALTERNATIVES
The Council can choose to reject the recommended action and rely solely on current staffing for plan reviews. This option would likely result in reduced service levels due to increased demand. STAFF DOES NOT RECOMMEND THIS OPTION.

NEXT STEPS
Upon Council authorization, staff will issue a professional services agreement to JAS Pacific for plan review services, as needed.

ATTACHMENTS

1. JAS Pacific Professional Services Agreement

2. JAS Pacific Fee Schedule

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CITY OF SHAFTER

PROFESSIONAL SERVICES AGREEMENT
This Agreement is made and entered into as of , 2024 by and between the City of Shafter, a municipal corporation organized and operating under the laws of the State of California with its principal place of business at 336 Pacific Avenue, Shafter, California 93263 (“City”), and J as on Ad d is on Sm it h Co ns ult in g Se r v ic e s, I nc . DB A J A S P a c if ic, a California Corporation with its principal place of business at Upland, Ca (hereinafter referred to as “Consultant”). City and Consultant are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement.

RECITALS
A. City is a public agency of the State of California and is in need of professional services for the following project: Building Plan Review Services (hereinafter referred to as “the Project”).

B. Consultant is duly licensed and has the necessary qualifications to provide such services.

C. The Parties desire by this Agreement to establish the terms for City to retain Consultant to provide the services described herein.

AGREEMENT
NOW, THEREFORE, IT IS AGREED AS FOLLOWS:

1. Services.

Consultant shall provide the City with the services described in the June 1, 2024; Legal Services Agreement attached hereto as Exhibit “A.”

2. Compensation.
a. Subject to paragraph 2(b) below, the City shall pay for such services in accordance with Exhibit “A.”
b. In no event shall the total amount paid for services rendered by Consultant under this Agreement exceed the sum of $100,000 dollars. This amount is to cover all printing and related costs, and the City will not pay any additional fees for printing expenses.

Periodic payments shall be made within 30 days of receipt of an invoice which includes a detailed description of the work performed. Payments to Consultant for work performed will be made on a monthly billing basis.

3. Additional Work.

If changes in the work seem merited by Consultant or the City, and informal consultations with the other party indicate that a change is warranted, it shall be processed in the following manner: a letter outlining the changes shall be forwarded to the City by Consultant with a statement of estimated changes in fee or time schedule. An amendment to this Agreement shall be prepared by the City and executed by both Parties before performance of such services,

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or the City will not be required to pay for the changes in the scope of work. Such amendment shall not render ineffective or invalidate unaffected portions of this Agreement.

4. Maintenance of Records.

Books, documents, papers, accounting records, and other evidence pertaining to costs incurred shall be maintained by Consultant and made available at all reasonable times during the contract period and for four (4) years from the date of final payment under the contract for inspection by City.

5. Term of Agreement:

The City may terminate this Agreement at any time with or without cause. If the City finds it necessary to terminate this Agreement without cause before Project(s) completion, Consultant shall be entitled to be paid in full for those Services adequately completed prior to the notification of termination. Consultant may terminate this Agreement only upon 30 calendar days’ written notice to the City only in the event of City’s failure to perform in accordance with the terms of this agreement through no fault of the Consultant.

6. Delays in Performance.
a. Neither City nor Consultant shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the non-performing party. For purposes of this Agreement, such circumstances include but are not limited to, abnormal weather conditions; floods; earthquakes; fire; epidemics; war; riots and other civil disturbances; strikes, lockouts, work slowdowns, and other labor disturbances; sabotage or judicial restraint.
b. Should such circumstances occur, the non-performing party shall, within a reasonable time of being prevented from performing, give written notice to the other party describing the circumstances preventing continued performance and the efforts being made to resume performance of this Agreement.

7. Compliance with Law.
a. Consultant shall comply with all applicable laws, ordinances, codes, and regulations of the federal, state, and local government, including Cal/OSHA requirements. b. If required, Consultant shall assist the City, as requested, in obtaining and maintaining all permits required of Consultant by federal, state, and local regulatory agencies. c. If applicable, Consultant is responsible for all costs of clean up and/ or removal of hazardous and toxic substances spilled as a result of his or her services or operations performed under this Agreement.

8. Standard of Care.

Consultant’s services will be performed in accordance with generally accepted professional practices and principles and in a manner consistent with the level of care and skill ordinarily exercised by members of the profession currently practicing under similar conditions.

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9. Assignment and Subconsultant.

Consultant shall not assign, sublet, or transfer this Agreement or any rights under or interest in this Agreement without the written consent of the City, which may be withheld for any reason. Any attempt to so assign or so transfer without such consent shall be void and without legal effect and shall constitute grounds for termination. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement. Nothing contained herein shall prevent Consultant from employing independent associates, and subconsultants as Consultant may deem appropriate to assist in the performance of services hereunder.

10. Independent Contractor.

Consultant is retained as an independent contractor and is not an employee of City. No employee or agent of Consultant shall become an employee of City. The work to be performed shall be in accordance with the work described in this Agreement, subject to such directions and amendments from City as herein provided.

11. Insurance.

Consultant shall not commence work for the City until it has provided evidence satisfactory to the City it has secured all insurance required under this section. In addition, Consultant shall not allow any subcontractor to commence work on any subcontract until it has secured all insurance required under this section.
a. Minimum Policy Limits Required
(i) The following insurance limits are required for the Agreement:

Combined Single Limit
Commercial General Liability $1,000,000 per occurrence/ $2,000,000 aggregate for bodily injury, personal injury, and property
damage
Employer’s Liability $1,000,000 per accident or disease Professional Liability $1,000,000 per claim and aggregate (errors and omissions)
b. Evidence Required
Prior to execution of the Agreement, the Consultant shall file with the City evidence of insurance from an insurer or insurers certifying to the coverage of all insurance required herein.
c. Qualifying Insurers
(i) All policies required shall be issued by acceptable insurance companies, as determined by the City, which satisfy the following minimum requirements:

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d. Additional Insurance Provisions
(i) The foregoing requirements as to the types and limits of insurance coverage to be maintained by Consultant, and any approval of said insurance by the City, is not intended to and shall not in any manner limit or qualify the liabilities and obligations otherwise assumed by the Consultant pursuant to this Agreement, including but not limited to, the provisions concerning indemnification.
(ii) If at any time during the life of the Agreement, any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Consultant or City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City may cancel this Agreement.
(iii) The City may require the Consultant to provide complete copies of all insurance policies in effect for the duration of the Project. (iv) Neither the City nor any of its officials, officers, employees, agents, or volunteers shall be personally responsible for any liability arising under or by virtue of this Agreement.

12. Indemnification. a. To the fullest extent permitted by law, Consultant shall defend (with counsel of City’s choosing), indemnify and hold the City, its officials, officers, employees, volunteers, and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, in any manner arising out of, pertaining to, or incident to any acts, errors or omissions, or willful misconduct of Consultant, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Consultant’s services, the Project or this Agreement, including without limitation the payment of all damages, expert witness fees and attorney’s fees and other related costs and expenses. Consultant's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by Consultant, the City, its officials, officers, employees, agents, or volunteers.

13. Verification of Employment Eligibility.

By executing this Agreement, Consultant verifies that it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to time.

14. Laws and Venue.

This Agreement shall be interpreted in accordance with the laws of the State of California.

If any action is brought to interpret or enforce any term of this Agreement, the action shall be brought in a state or federal court situated in the County of Kern, State of California.

15. Termination or Abandonment.

The City and Consultant have the right to terminate work under this Agreement as set

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forth in the agreement under “Term of Agreement”.

16. Organization.

Consultant shall assign Harley Jenkins as Project Manager. The Project Manager shall not be removed from the Project or reassigned without the prior written consent of the City.

17. Limitation of Agreement.

This Agreement is limited to and includes only the work include in the Project described above.

18. Notice.

Any notice or instrument required to be given or delivered by this Agreement may be given or delivered by depositing the same in any United States Post Office, certified mail, return receipt requested, postage prepaid, addressed to:

CITY: CONSULTANT:

City of Shafter Christine Champany
336 Pacific Avenue JAS Pacific
Shafter, California 93263 201 N. Euclid Avenue, Ste. A
Attn: City Manager Upland, CA 91786
and shall be effective upon receipt thereof.

19. Third Party Rights.

Nothing in this Agreement shall be construed to give any rights or benefits to anyone other than the City and the Consultant.

20. Equal Opportunity Employment.

Consultant represents that it is an equal opportunity employer and that it shall not discriminate against any employee or applicant for employment because of race, religion, color, national origin, ancestry, sex, age, or other interests protected by the State or Federal Constitutions. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff, or termination.

21. Entire Agreement.

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incorporated herein, and that any other agreements shall be void. This Agreement may not be modified or altered except in writing signed by both Parties hereto. This is an integrated Agreement.

22. Severability.

The unenforceability, invalidity, or illegality of any provision(s) of this Agreement shall not render the provisions unenforceable, invalid, or illegal.

23. Successors and Assigns.

This Agreement shall be binding upon and shall inure to the benefit of the successors in interest, executors, administrators and assigns of each party to this Agreement. However, Consultant shall not assign or transfer by operation of law or otherwise any or all of its rights, burdens, duties, or obligations without the prior written consent of City. Any attempted assignment without such consent shall be invalid and void.

24. Non-Waiver.

None of the provisions of this Agreement shall be considered waived by either party unless such waiver is specifically specified in writing.

25. Time of Essence.

Time is of the essence for each and every provision of this Agreement.

26. City’s Right to Employ Other Consultants.

City reserves its right to employ other consultants, including engineers, in connection with this Project or other projects.

27. Prohibited Interests.

Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift, or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no director, official, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

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SIGNATURE PAGE FOR PROFESSIONAL SERVICES

AGREEMENT BETWEEN THE CITY OF SHAFTER

AND JAS PACIFIC
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first written above.

CITY OF SHAFTER JAS Pacific
By: By: __________________________________
Gabriel A. Gonzalez
City Manager Its: ______________________________
Printed Name:______________________
ATTEST:

By: ________________________
City Clerk

CHIEF OPERATING OFFICER

CHRISTINE CHAMPANY

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June 1, 2024
Fee Schedule

BUILDING AND SAFETY SUPPORT SERVICES

BUILDING INSPECTOR

PLAN REVIEW
$95.00-$115.00/hour
65% of plan check fee
$125.00-$145.00/hour
Scope of Work
Provide plan check of submitted plans and documentation to check for structural, mechanical, plumbing, and/or electrical requirements as requested by City’s Building Official or his designee.

Provide plan check of submitted plans and documentation to determine compliance with City adopted Model Codes, Regulations, and procedures: Building Code, Plumbing Code, Mechanical Code, Electric Code and locally adopted amendments and ordinances.

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CONSENT CALENDAR

CITY OF SHAFTER

CITY COUNCIL REPORT
MEETING DATE: August 6, 2024
FROM: Gabriel A. Gonzalez, City Manager
PREPARED BY: Dennis Fidler, Building Official
SUBJECT: AWARD BUILDING DEPARTMENT PLAN REVIEW SERVICES

CONTRACT TO PLAN REVIEW CONSULTANT CSG
CONSULTANTS IN AMOUNT NOT TO EXCEED $50,000

RECOMMENDATION
Council find the action is not defined as a “project” per Section 15378(b)(4) of the CEQA Guidelines; approve a professional services agreement awarded to CSG Consultants for plan review services not to exceed $50,000; and authorize the City Manager to execute said agreement.

BACKGROUND
Over the past decade, the City’s Building Department has witnessed substantial growth, with a steady increase in construction activity. This consistent growth has led to a higher volume of projects requiring timely plan reviews. To sustain the quality and efficiency of services during peak periods, the Building Department has historically engaged external plan review consultants. These consultants have proven essential in managing large-scale and complex projects, ensuring that the department meets the community's expectations for service delivery. Given the ongoing and anticipated demand, the department seeks to formalize a partnership with CSG Consultants to continue maintaining high service levels and accommodate future growth.

ANALYSIS
· CSG Consultants:

CSG Consultants have recently assisted with plan review services and have demonstrated high service levels, especially given the current influx of complex projects.
· Strategic Benefits:

Engaging two competent firms will help maintain and potentially exceed existing service levels, speeding up the plan review process and streamlining operations.

FISCAL IMPACT
No budget action is needed with the approval of this item. The adopted 2024-25 Annual Operating Building Department Budget has $150,000 available in professional services for said services.

CEQA ANALYSIS

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AWARD BUILDING DEPARTMENT PLAN REVIEW SERVICES CONTRACT TO PLAN REVIEW CONSULTANT CSG CONSULTANTS IN AMOUNT NOT TO EXCEED $50,000 - 2 -
The action is not defined as a “project” per Section 15378(b)(4) of the CEQA Guidelines because the action is the approval of a professional services agreement for plan review services and therefore, it is the creation of a governmental funding mechanism or other fiscal activity that does not involve any commitment to a specific project that can result in a potentially significant impact and not subject to CEQA.

APPROVED BY THE CITY ATTORNEY
Not Applicable

NEXT STEPS
Upon Council authorization, staff will issue a professional services agreement to CSG Consultants for plan review services, as needed.

ATTACHMENTS

1. CSG Consultants Professional Services Agreement (1)

2. CSG Consultants Fee Schedule with Statement of Qualifications (1)

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CITY OF SHAFTER

PROFESSIONAL SERVICES AGREEMENT
This Agreement is made and entered into as of , 2024 by and between the City of Shafter, a municipal corporation organized and operating under the laws of the State of California with its principal place of business at 336 Pacific Avenue, Shafter, California 93263 (“City”), and CSG Co ns u lta nt s a California limited liability partnership with its principal place of business at Paso Robles, Ca (hereinafter referred to as “Consultant”). City and Consultant are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement.

B. Consultant is duly licensed and has the necessary qualifications to provide such services.

C. The Parties desire by this Agreement to establish the terms for City to retain Consultant to provide the services described herein.

AGREEMENT
NOW, THEREFORE, IT IS AGREED AS FOLLOWS:

1. Services.

Consultant shall provide the City with the services described in the June 27, 2024; Legal Services Agreement attached hereto as Exhibit “A.”

2. Compensation.
a. Subject to paragraph 2(b) below, the City shall pay for such services in accordance with Exhibit “A.”
b. In no event shall the total amount paid for services rendered by Consultant under this Agreement exceed the sum of $50,000 dollars. This amount is to cover all printing and related costs, and the City will not pay any additional fees for printing expenses.

3. Additional Work.

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or the City will not be required to pay for the changes in the scope of work. Such amendment shall not render ineffective or invalidate unaffected portions of this Agreement.

4. Maintenance of Records.

5. Term of Agreement:

8. Standard of Care.

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9. Assignment and Subconsultant.

10. Independent Contractor.

11. Insurance.

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13. Verification of Employment Eligibility.

14. Laws and Venue.

This Agreement shall be interpreted in accordance with the laws of the State of California.

If any action is brought to interpret or enforce any term of this Agreement, the action shall be brought in a state or federal court situated in the County of Kern, State of California.

15. Termination or Abandonment.

The City and Consultant have the right to terminate work under this Agreement as set

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forth in the agreement under “Term of Agreement”.

16. Organization.

Consultant shall assign Bryan Spain and Ali Annan as Project Managers. The Project Managers shall not be removed from the Project or reassigned without the prior written consent of the City.

17. Limitation of Agreement.

This Agreement is limited to and includes only the work include in the Project described above.

18. Notice.

CITY: CONSULTANT
City of Shafter Bryan Spain
336 Pacific Avenue Ali Annan
Shafter, California 93263 CSG Consultants
Attn: City Manager 809 9th Street, Suite 2A
Paso Robles, CA 93446
and shall be effective upon receipt thereof.

19. Third Party Rights.

Nothing in this Agreement shall be construed to give any rights or benefits to anyone other than the City and the Consultant.

20. Equal Opportunity Employment.

21. Entire Agreement.

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This Agreement, with its exhibits, represents the entire understanding of City and Consultant as to those matters contained herein, and supersedes and cancels any prior or contemporaneous oral or written understanding, promises or representations with respect to those matters covered hereunder. Each party acknowledges that no representations, inducements, promises or agreements have been made by any person which are not incorporated herein, and that any other agreements shall be void. This Agreement may not be modified or altered except in writing signed by both Parties hereto. This is an integrated Agreement.

22. Severability.

The unenforceability, invalidity, or illegality of any provision(s) of this Agreement shall not render the provisions unenforceable, invalid, or illegal.

23. Successors and Assigns.

24. Non-Waiver.

None of the provisions of this Agreement shall be considered waived by either party unless such waiver is specifically specified in writing.

25. Time of Essence.

Time is of the essence for each and every provision of this Agreement.

26. City’s Right to Employ Other Consultants.

City reserves its right to employ other consultants, including engineers, in connection with this Project or other projects.

27. Prohibited Interests.

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SIGNATURE PAGE FOR PROFESSIONAL SERVICES

AGREEMENT BETWEEN THE CITY OF SHAFTER

AND CSG CONSULTANTS
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first written above.

CITY OF SHAFTER CSG CONSULTANTS
By: By: __________________________________
Gabriel A. Gonzalez
City Manager Its: _______________________________
Printed Name:______________________
ATTEST:

By: ________________________
City Clerk
President Cyrus Kianpour

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806 9th Street, Ste 2A
Paso Robles, CA 93446
805.693.2670 phone
650.522.2599 fax
www.csgengr.com

STATEMENT OF QUALIFICATIONS TO THE
City of Shafter
FOR

BUILDING DIVISION SERVICES
J u n e 2 7 , 2 0 2 4

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STATEMENT OF QUALIFICATIONS TO THE CITY OF SHAFTER

FOR BUILDING DIVISION SERVICES
Table of Contents
S E C T I O N 1 Cover Letter 1
S E C T I O N 2 Building Division Services 3
S E C T I O N 3 Additional Services 9
S E C T I O N 4 Organizational Chart 11
S E C T I O N 5 Project Examples & References 13
S E C T I O N 6 Fee Schedule 15
S E C T I O N 7 Appendix (Resumes) 17

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STATEMENT OF QUALIFICATIONS TO THE CITY OF SHAFTER

FOR BUILDING DIVISION SERVICES
809 9th Street, Suite 2A, Paso Robles, CA 93446
(805) 693-2670 phone | (650) 522.2599 fax | www.csgengr.com Cover Letter
June 27, 2024
City of Shafter
Dennis Fidler
Building Official
336 Pacific Ave.

Shafter, CA 93263
Re: Statement of Qualifications for Building Division Services Dear Mr. Fidler,
Thank you for the opportunity for CSG Consultants (CSG) to present its statement of qualifications to the City of Shafter for Building Division Services. CSG understands the City has been experiencing a high volume of building permit submittals and is interested in supplementing various plan review and contract building services to help minimize response times and improve customer service. We support numerous public agencies with our services, and our staff possesses a thorough understanding of state and city building laws/codes, while maintaining the highest level of professionalism and customer service. Based on the City’s needs, CSG can provide the City of Shafter with building division services that include the following:

Building Plan Review
Building Inspection
CASp Services
Plan Check Engineer
Remote Permit Processing
Permit Technician
CSG is an employee-owned, California corporation and works solely for public agencies, serving as a seamless extension of municipal staff. We currently furnish planning, environmental, sustainability, building and safety, fire prevention, code enforcement, public works, and a host of additional services to over 250 municipal clients throughout California.

For more than 33 years, CSG has had a solutions-oriented approach to our work, leveraging our team’s extensive experience and technical expertise to address a wide-range of client needs. We have a proven track record working with many jurisdictions in the region, as well as specific abilities to deliver project expediting services. Bryan Spain, P.E., CASp, will serve as the primary contact and can be readily available for meetings.

His contact information is as follows:

Bryan Spain, P.E., CASp, Project Manager/Principal Plan Check Engineer 806 9th Street, Suite 2A, Paso Robles, CA 93446
(805) 490-6058 Mobile | (805) 693-2670 Office | [email protected] We look forward to an opportunity to assist the City of Shafter with its building division services. Please do not hesitate to contact Mr. Spain should you have any questions or require additional information.

Sincerely,
Cyrus Kianpour, PE, PLS
President, CSG Consultants
S E C T I O N 1

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STATEMENT OF QUALIFICATIONS TO THE CITY OF SHAFTER

FOR BUILDING DIVISION SERVICES
2 C O M P A N Y P R O F I L E
CSG Consultants, Inc. (CSG) is an employee-owned, California company with our headquarters in Foster City, and additional offices in Paso Robles, San Jose, Pleasanton, Newman, Orange, and Fresno. Founded in 1991, CSG performs work solely for public agencies, eliminating the potential for conflicts of interest. In this way, we can focus exclusively on the specific needs of our municipal clients. The majority of the 350+ individuals within our firm have provided public agency services throughout their entire careers. Our talented personnel bring a wealth of ideas and experiences, having held positions with communities facing similar development opportunities as the City of Shafter.

NAME OF FIRM: CSG Consultants, Inc.

POINTS OF CONTACT: Bryan Spain, PE, CASp | Regional Operations Manager (Building Services) HEADQUARTERS: 550 Pilgrim Drive, Foster City, CA 94404
(650) 522-2500 phone, (650) 522-2599 fax
www.csgengr.com | [email protected]
REGIONAL OFFICES: 3150 Almaden Expressway #255, San Jose, CA 95118 3875 Hopyard Road, Suite 141, Pleasanton, CA 94588
930 Fresno Street, Newman, CA 95360
3707 W. Garden Grove Boulevard, Orange, CA 92868
2121 North Palm Avenue, Suite 530, Fresno, CA 93704
1303 J Street, Suite 270, Sacramento, CA 95814
LOCAL OFFICE 809 9th Street, Suite 2A, Paso Robles, CA 93446 YEARS IN BUSINESS: 33 ● Founded in 1991
TYPE OF BUSINESS: California Corporation ● Incorporated June 15, 2000 ● Federal ID: 91-2053749

S T A F F C O M P O S I T I O N
Our multi-disciplined municipal services staff consists of the following types of professionals:
 Building Plan Reviewers & Inspectors  Planning Professionals  Fire Plan Reviewers & Inspectors  Code Enforcement Officers  Structural Engineers  Grading Improvement Plan Reviewers & Inspectors  Plan Review Engineers  Civil Engineers
 Fire Protection Engineers  Construction Managers
 Building Officials  Construction Inspectors
 CASp Professionals  Information Technology Professionals  Permit Technicians  Sustainability Professionals

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STATEMENT OF QUALIFICATIONS TO THE CITY OF SHAFTER

FOR BUILDING DIVISION SERVICES
3 Building Division Services

A P P R O A C H T O W O R K
CSG’s team members are selected to best support the specific needs of the agency and will deliver exceptional service through application of technical expertise, knowledge of municipal processes and procedures, efficient and effective customer care, and application of code compliance combined with innovative and helpful alternatives. Our extensive experience in furnishing comprehensive building and fire life safety services to jurisdictions provides a consistent, strong technical foundation to all projects. From providing leading-edge digital plan review and online plan check status reporting to delivering faster-thanscheduled turnaround times and code interpretations, CSG will deliver the highest quality services to the Agency. CSG’s approach to work includes the following methodologies and key benefits:
 A wealth of fully committed and qualified personnel. We maintain staff that is fully licensed and certified at the highest level of industry standards. To keep our personnel on the industry’s leading edge, many serve as instructors and lecturers and sit on boards and committees for organizations developing and implementing important code regulations. We also keep current with the latest in procedures and use of products by attending regional, state and national training opportunities and industry provided product/materials training.
 Customized, responsive services. We are skilled at assessing time commitments, developing accurate work plans and applying dedicated, professional personnel with the skills and experience best-suited for the project. We can quickly fine-tune staffing levels to match or adjust to changes in plan review, inspection, and front counter activity and ensure responsiveness to customers. With our digital plan review capabilities, we are able to utilize plan review resources from any of our regional offices. In addition, we excel at coordinating with all agency departments as well as outside agencies.  Rapid turnarounds and expedited services. With extensive experience in both code application and the digital plan review process, our staff excels at performing expeditious turnarounds while delivering thorough and accurate reviews. We easily match and more often beat any required review turnaround deadlines.
 Leading-edge, cost-saving technology and methods. CSG delivers a suite of digital options— speedy digital plan reviews and electronic versions of plan comments; an easy-to-use online application for plan submittal, tracking and approval of digital plans; and available full scanning and archiving services. In addition, through knowledge gained from service to over 350 public agencies, we are constantly improving and adapting to provide our clients with the most cost-effective services.  Environmentally friendly practices. Our corporate policy on sustainability supports a healthy environment, reduces our carbon footprint and promotes environmental stewardship through environmentally preferable purchasing and other actions including use of a digital plan review system that bypasses paper consumption, and use of duplexing and recycled, post-consumer content paper when printing is necessary.

S E C T I O N 2

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STATEMENT OF QUALIFICATIONS TO THE CITY OF SHAFTER

FOR BUILDING DIVISION SERVICES
4 B U I L D I N G P L A N R E V I E W S E R V I C E S
CSG’s team of professionals is ready to assist in all aspects of plan review and to focus on the special needs and requirements of each of our clients. We pledge thorough and accurate reviews and prompt turnaround times, and offer proven digital plan review services and comprehensive online status reports. CSG serves as an active partner, working as a seamless extension of our public agency clients in performing the requested services and working closely with the development community and public as directed.

Compliance Standards
Our engineers and plan reviewers carefully review all plans and documents for compliance with building codes, fire codes, energy conservation standards, and accessibility regulations adopted by the State of California, and all local policies and ordinances including but not limited to:
 California Building Code, Volumes 1 and 2
 California Residential Code
 California Electrical Code
 California Plumbing Code
 California Mechanical Code
 California Fire Code
 California Energy Code
 California Green Building Standards Code (CALGreen)
 California Existing Building Code
 California Health and Safety Code
 National Fire Protection Association (NFPA) Standards as adopted and referenced by the State of California (California Code of Regulations, Title-19)
 State Historical Building Code
 NPDES/WQMP/SWPPP Compliance
 Local adopted ordinances and amendments relative to building, fire and municipal codes, including project Conditions of Approval from other agency departments, divisions, and regulating agencies Digital Plan Review
CSG has been providing digital plan
review services for over 20 years,
leading the consultant field with this
ground-breaking service. All paper plans
submitted to CSG for building and fire
plan review are immediately scanned
into digital files and stored on CSG’s
servers for quick and easy access by both our clients and our plan reviewers.

Our plan reviewers furnish electronic versions of their plan comments conforming to each client’s established correction list templates. Any additional forms utilized by the agency will be incorporated into the correction comments and returned with the appropriate recommendations. Plan check comments can be delivered electronically by email or other agency-approved means, enabling staff to immediately modify CSG’s checklist for incorporation with other department comments. We provide convenient, environmentally friendly digital storage of all construction-related documents, and on request, can provide clients with a set of digitally scanned plans at no additional cost.

Leading the field in
digital plan review
services for over 20
years.

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5 In addition, for jurisdictions requesting a pure digital plan review workflow, we can enable an applicant to submit digital files—with no size limitations— directly to CSG via our web-based application. Our application includes an online portal for the applicant/jurisdiction to retrieve comments and markedup digital plans including redlines. Importantly, this service tracks the status of all submittals and re-submittals until the plans have been approved.

Key features of our digital plan review service include:
⚫ Efficient. Plans are pushed to plan review staff the same day they are received.
⚫ User-friendly. CSG developed its own online portal specifically to manage the electronic file submittal process. Through use of this interface, the applicant is no longer faced with size restrictions on email attachments or required to learn complex file transfer settings. ⚫ Proven. We have provided a digital plan review option to our clients for over 20 years.
⚫ Non-Proprietary. CSG’s electronic review process is 100% PDF-based with no additional software required to view redlines.

Online Plan Check Status
CSG offers a convenient service allowing clients to
check plan review status and comments online. By
accessing our secure Plan Check Status website,
agency staff as well as authorized applicants can view
their project documents and plans and communicate
with the specific plan checker via e-mail. Staff and
authorized applicants can download comments upon completion of the plan check.

There is no additional cost for this service.

Plans Pickup and Delivery
CSG will coordinate pickup and delivery of plans and other materials from/to the agency via CSG personnel or an approved alternative service.

Green Building and LEED Accreditation
Our Building Division team is experienced in plan review and inspection for compliance with CALGreen and local green building ordinances and includes LEED Accredited Professionals. In addition, CSG Consultants has the qualifications necessary to assist with both the development of policy and the implementation of green and sustainable building practices. CSG’s Sustainability Programs division can assist, for example, with construction and demolition debris recycling programs and public outreach to the building industry.

CASp Review Services
We understand California Building Departments are required to have CASp certified staff in place and available for technical questions and interpretations. Our CASp certified team members are knowledgeable of state and federal accessibility laws and regulations and possess the expertise necessary to promote access to facilities for persons with disabilities. When requested and in accordance with current regulations, CSG can provide CASp certified professionals to review plans for accessibility and to facilitate compliance with regulations.

All paper plans
submitted to CSG
are immediately
scanned into digital
files for quick and
easy access by our
clients and plan
reviewers.

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6 OSHPD 3 Reviews
Our professional engineers and certified plans examiners are well-versed in the differences between CBC and OSHPD 3 facilities and have successfully completed OSHPD 3 plan reviews for multiple client agencies.

Third-Party Plan Review Services
Subject to the Building Official’s approval, CSG can offer comprehensive, cost-effective third-party plan review services to our public agency clients on projects for which applicants may be seeking plan review turnaround times that cannot be readily accommodated by building department staff. Under such third-party agreements, and the agency’s approval, CSG negotiates plan review fees and review schedules directly with the permit applicant, with CSG’s fees paid by the applicant.

AVAILABILITY AND CUSTOMER SERVICE
We clearly understand the importance of our role in the success of the City of Shafter and commit to providing project stakeholders and City staff with the highest level of service while functioning as a seamless extension of the City. We believe effective communication, responsiveness and an intense focus on customer service are essential to developing and continuing a successful working relationship between City staff, project stakeholders and CSG’s team members.

Office Hours and Meeting Availability
Plan Review
CSG plan checkers are available for inquiries anytime during normal business hours via phone or email, Monday through Friday. Our plan checkers can typically respond to the City for all questions or requests generated during any plan review on the same day, but no later than the following day a request is received.

To assist the City of Shafter, we can also meet in-person with City staff and project stakeholders or can utilize video conferencing with all parties involved.

Additionally, we recognize the value of pre-design consultation with prospective applicants and are available to provide this service at no additional cost. Our designated Project Manager and/or technical staff will be available in-person for consultation and meetings with a reasonable lead time.

Inspection
CSG inspectors can be ready to provide services upon request to CSG’s designated project manager. We are flexible and can alter our hours to meet the City’s needs. Evening and weekend inspections for special construction needs can be accommodated with sufficient notice. CSG staff can typically respond to the City for all questions or requests generated during field inspections on the same day, but no later than the following day a request is received.

We recognize the
value of pre-design
consultation and are
available to provide
this important
service.

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7 P L A N C H E C K T U R N A R O U N D T I M E S
CSG strives to provide the highest quality and most timely service in the industry. We take pride in maintaining the requested plan review times for all our clients—even delivering faster than our own deadlines. CSG will ensure that all building and safety duties and follow-up actions will be performed in a timely and responsive manner. The following are CSG’s proposed plan check turnaround times:

TYPE OF REVIEW

INITIAL REVIEW
(BUSINESS
DAYS)2

RE-CHECK
(BUSINESS
DAYS)2
Residential New Construction 10 5
Residential Additions 10 5
Small Residential Remodels 10 5
Commercial New Construction & Large/Complex Projects1 15 7 Commercial Additions 10 5
Small Commercial Remodels/Tenant Improvements 10 5
Expedited 5 5
1Turnaround time may vary with the complexity and magnitude of the project. If a review is anticipated to take longer than the maximum turnaround time, CSG will notify the City’s representative and negotiate additional time required to ensure an appropriate level of review.
2 The number of working days associated with the plan check turnaround time is based on time of project submittal.

The first working day will be the day the project is received by CSG if submitted by 12:00 PM. For a project that is received by CSG after 12:00 PM, the first working day will be the next business day.

Expedited Plan Check Services
At the City’s request, we can perform plan check services on an accelerated schedule based on the fees indicated in our fee schedule.

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8 B U I L D I N G I N S P E C T I O N S E R V I C E S
CSG provides fully integrated, multi-disciplined building inspection services for residential, commercial, and industrial projects. Our inspection personnel have an outstanding mixture of technical expertise and experience in all construction types. We provide experienced, ICC certified inspectors who work with a team approach to ensure compliance with applicable codes and requirements and provide solutions to mitigate potential risks and safety hazards. Using well-honed customer service and communication skills our inspectors excel at educating stakeholders to keep projects moving forward. Our inspectors also utilize current technologies and equipment to view plans and documents, research related code requirements, document field conditions and progress, and share that information with stakeholders while in the field.

Key services include but are not limited to the following:

Providing inspection services to ensure project compliance with State adopted codes and local amendments including building, electrical, mechanical and plumbing codes
Offering code interpretation and education
Seamlessly integrating into client organizations and consistently enforcing policies and procedures
Addressing and resolving inquiries
Maintaining records and files
Providing all vehicles, fuel, maintenance and other equipment necessary for inspectors to carry out duties.

PERMIT TECHNICIAN SERVICES (REMOTE)
CSG has highly qualified staff available to provide Permit Technician services.

These frontline, first-response services are vital to the success of the entire building and safety permit process as they often set the tone for the applicant whether a homeowner, contractor, or design professional. CSG handpicks exceptionally qualified personnel who can function as seamless extensions of the agency’s team, understand the importance of exemplary customer service, and have knowledge of the inner workings of building departments and thorough familiarity with the building application and permit process.

CSG's permit processing staff is trained in customer service and helping to facilitate and expedite the permit process. Our staff members can perform quick assessments of each customer’s needs and ensure that they are served appropriately. They are familiar with State Contractors License Law and ensure that permits are issued to properly licensed contractors. CSG’s permit technicians are also familiar with multiple permit software systems and will quickly gain proficiency with the software that has been customized for the City. Our staff is knowledgeable and experienced with permit processing functions including:

Providing the public with appropriate forms and handouts Processing permit applications and issuing permits using the City’s software Accepting plans, documents, structural calculations and energy reports for permit processing Routing plans to building and other departments and agencies Performing document control, ensuring permit file integrity, and maintaining status of plans and documents during the permit process.

Preparing plan check letters to be sent to applicants
Assisting the public with completing applications and other required forms Preparing documents and reports; providing permit record materials requested from the public; researching and compiling documents for compliance with Public Records Act (PRA) requests.

CSG provides all
vehicles, fuel,
maintenance, and
other equipment
necessary for
inspectors to carry
out duties, with no
additional charges.

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9 Additional Services
In addition to building division services, CSG also offers the following services for the City’s consideration:

F IRE PLAN REVIEW SERVICES
Our team of professionals is ready to assist in all aspects of plan review and to focus on the special needs and requirements of each of our clients. We pledge thorough and accurate reviews and prompt turnaround times, and offer proven digital plan review services and comprehensive online status reports. CSG serves as an active partner, working as a seamless extension of our public agency clients in performing the requested services and working closely with the development community and public as directed.

Multi-faceted Expertise
CSG furnishes plan review for fire and life safety, fire department access and water supply, wildland urban interface, fire protection systems, and special hazards for all structures with emphasis on the unique needs and requirements of each of our clients. We have expertise in the special requirements and risks associated with industrial and commercial buildings as well as single- and multi-family complexes. All fire plan review and inspection personnel are thoroughly trained in and familiar with jurisdictional processes, working with multiple agency departments, and serving the public.

F IRE INSPECTION SERVICES
CSG offers experienced, CSFM/ICC certified inspectors. Typical responsibilities include, but are not limited to:
providing inspection services for fire and life safety systems and construction, in addition to maintaining records and files concerning fire permits and code administration documents. We offer fully integrated, multi-disciplined fire inspection services for residential, commercial, and industrial projects, and are experienced in all construction types. Our inspectors ensure compliance with applicable codes and requirements by identifying code violations, offering solutions to developers, property owners and tenants on potential risks and safety hazards, and by working as a team to correct violations. Our inspection staff easily integrates into client organizations, consistently implementing policies and procedures and remaining transparent to applicants and customers. Specific inspections include, but are not limited to:
 Automatic Fire Sprinkler Systems
 Engineered and Pre-engineered Fire Protection Systems (e.g., kitchen hoods, spray booths, clean agent systems)
 Fire Alarm Systems
 Development Improvements (e.g., fire hydrant and other types of water supply systems, fire department access, underground fire Services)
 Fire Code Maintenance/Life Safety (e.g., permitted sites, public and private schools, State licensed facilities, hotels, motels and apartment complexes)

CODE ENFORCEMENT SERVICES
CSG maintains experienced Code Enforcement Officers who are fully trained, licensed and certified through the California Association of Code Enforcement Officers (CACEO) and the National Environmental Health Association (NEHA) for any code enforcement or health and safety challenge presented.

Code Enforcement Supervision
CSG can provide interim staffing to oversee an agency’s code enforcement personnel and day-to-day activities, ensuring, for example that procedures are followed, caseloads are managed effectively, and that code enforcement officers work fairly and consistently with property owners and reporting parties. Our personnel are adept at serving as liaisons for Code Enforcement units when interacting with members of S E C T I O N 3

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10 other departments. CSG Code Enforcement Managers may be called upon to attend department meetings, committee meetings and City Council meetings as a code enforcement program progresses. They can be also available to assist code enforcement officers, law enforcement, and other City staff as well as representatives of other agencies on field visits when needed. In addition, CSG personnel can review existing code enforcement programs—look for efficiencies and help establish appropriate policies and procedures to facilitate the mission of the code enforcement unit.

Code Enforcement Services
CSG’s Code Enforcement Officers work to identify code violations and engage stakeholders and responsible parties to correct code violations consistent with municipal and state codes tailored to the specific needs of the agency. Examples of codes and ordinances enforced include:

Zoning codes
Building codes
Housing codes
Public nuisance codes
State health & safety codes
Special concerns such as work and safety regulations, short term rental enforcement, massage and human trafficking, and marijuana dispensaries
Our Code Enforcement Officers have extensive experience and skills in the following key areas:

Public outreach and education to stakeholders, citizens, businesses, and various organizations.

Addressing compliance with applicable local, state, and federal laws Proactively patrolling the community on a regular basis to detect applicable violations The ability and skill to interact with residents and other community investors in a calm, professional, and empathetic fashion
Regular reporting to designated City staff on activities performed Procedural knowledge of law enforcement principles, including PC832 certifications Executing and serving warning and notice letters to violators.

Responding to public questions and providing clarification when requested Code enforcement program review and analysis
Preparing administrative remedy notices including administrative citations Conducting administrative hearings
Preparing program documentation and staff reports as well as committee and City Council presentations Testifying on behalf of clients in administrative hearings or criminal court License and permit application review and processing
Coordination of activities with multiple departments including Building, Planning, Community Development, Police and City Attorneys
Providing information on municipal regulations to property owners, residents, businesses, the public, and agency departments
Although a majority of our results are gained by voluntary compliance, our services include a full range of code enforcement activities, including:

Enforcing administrative abatements and managing receiverships Testifying in public hearings and court proceedings on behalf of the agency Facilitating settlement agreements
Recommending changes to municipal codes
Serving as expert witnesses in administrative, civil, or criminal venues

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11 Organizational Chart

B U I L D I N G S E R V I C E S S T A F F
CSG’s business model is to serve as an extension of municipal staff— working solely for public agencies and not for private developers. Our team members excel at customer service and maintain CSG’s high standards of integrity, responsiveness, and work quality. We do this seamlessly, minimizing disruption to the City’s existing workflows and processes. No subcontractors will be utilized for this project. We take pride in providing project managers who have a variety of project experience, who are motivated to excel in their field, and who have technical and customer service skills that are crucial to on-the-job success. Resumes for key staff have been provided in the appendix, additional resumes can be provided upon request.

BUILDING INSPECTION

PERMIT TECHNICIAN (REMOTE)
Jamie Striegel
Permit Technician

BUILDING PLAN REVIEW
Christine Jansen, PE
Principal Plan Check Engineer
Scott Martini, PE
Senior Plan Check Engineer
Annette Mayfield, CASp
Senior Plans Examiner
Thomas Pallinger
Senior Plans Examiner
Phiroze Wadia, SE, LEED AP
Principal Structural Engineer
Bounmy Soumountha, SE, CBO
Senior Structural Engineer
Shweta Prakash, PE, CBO
Principal Plan Check Engineer
Shiping Feng, SE
Senior Structural Engineer
Andrew Stuffler, CBO
Senior Plans Examiner
Rajesh Vangala, CBO, CASp
Principal Plans Examiner
Ivan Ramirez
Building Plans Examiner
Don Price, SE
Senior Structural Engineer
Ali Annan, PE, CBO, CASp
Senior Plans Examiner
Mark Sadowski
Senior Plans Examiner
Mike Brinkman, CASp,CBO,MCP
Senior Plan Reviewer
Jonathan Hurst, CBO, CFM
Senior Plans Examiner
Randy Brumley
Building Plans Examiner
Stuart England, CASp
Senior Plans Examiner
Linh Tran, PE
Senior Plan Check Engineer
Helen Chiu, PE
Senior Plan Check Engineer
David Nesbet, PE
Senior Plan Check Engineer
Kit Wong
Principal Plans Examiner
Lily Hallett, CASp
Building Plans Examiner
Steven May
Principal Plans Examiner
Lara Huskey
Building Plans Examiner
S E C T I O N 4
Bryan Spain, PE, CASp
Regional Manager
Crickett Brinkman
Primary Administrative Contact

PROJECT MANAGEMENT
David Muehlhausen
Senior Building Inspector
Josh Laupua
Senior Building Inspector
Kenny Cabral
Senior Building Inspector
Robert Hernandez
Building Inspector
Arturo Macias
Building Inspector

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12 C O M M I T M E N T T O E X C E L L E N C E
Our People
Our clients benefit from the expertise of our team members who hold a wide variety of project experiences and are motivated to achieve the highest level of technical proficiency and certification. Knowing technical excellence is vital to successful service to our clients and to meeting their jurisdictions’ level of safety and code compliance, our team members are ICC certified, include registered engineers, and possess additional required professional certifications. They routinely update their knowledge and skills through attendance of specialized training classes and continuing certification seminars in the most current building codes and standards as well as approved and modern methods, materials, tools and safety practices used in the industry. In addition, we understand that integrity, responsive customer service, and excellent communication and interpersonal skills are critical to on-the-job success, and we actively seek these qualities in our team members.

We also support our team members in their participation in and contributions to the many important associations and organizations within our industry. Many of our team members hold or have held key positions within the organizations listed below and have served as in-demand instructors and trainers.

League of California Cities
International Code Council
California Building Officials
County Building Officials Association of California
ICC Chapters of Central Coast, Foothill, Napa-Solano,
Peninsula, East Bay, Monterey, Sacramento Valley,
Yosemite, Shasta Cascade, Redwood Empire, Los
Angeles Basin, Orange Empire, Coachella
Certified Access Specialist Institute (CASI)
California Fire Chiefs Association
Northern California Fire Prevention Officers
Southern California Fire Prevention Officers
National Fire Protection Association
California Automatic Fire Alarm Association
American Fire Sprinkler Association
National Fire Sprinkler Association
American Public Works Association
American Society of Safety Engineers (ASSE)
Institute of Transportation Engineers
Structural Engineers Association of Northern California Structural Engineers Association of Southern California Quality Assurance
Key to our approach to quality assurance is that it must occur throughout the entirety of the project and with the right people involved every step of the way. Our team’s unwavering integrity and commitment are combined with our internal processes and leading-edge digital technology to consistently produce quality work products and maintain highly satisfied clients. At project outset, CSG’s project manager assigns the most technically specialized team members who, through their experience and training, best understand the needs of our client. Our quality control processes include verifying procedures and code requirements, defining and applying standards used in code applications, and assessing work products to ensure that jurisdictional requirements and expectations are met.

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13 Project Examples & References
Our track record of success with our clients is outstanding and we encourage you to contact our references with any questions or clarification you might require. The following is a partial list of references for which CSG has provided similar services as those requested by the City.

County of Monterey
Josh Bowling
Chief of Building Services
1441 Schilling Place, Second Floor
Salinas, CA 93901
(831) 755-5227
[email protected]
Building Plan Review
2007—Ongoing
City of San Luis Obispo
Michael Loew
Deputy Director/Chief Building Official
919 Palm Street
San Luis Obispo, CA 93401
(805) 781-7157
[email protected]
Building Plan Review
2021 – Ongoing
County of Fresno
Dan Mather
Chief Building Inspector
2220 Tulare Street, 6th Floor
Fresno, CA 93721
(559) 600-4560
[email protected]
Building Plan Review
2018—Ongoing
County of San Luis Obispo
Cheryl Journey
Chief Building Officer
976 Osos St. Room #200
San Luis Obispo, CA 93408
(805) 781-1314
[email protected]
Building Plan Review
City of Paso Robles
Charlie Maloney
Chief Building Official
1000 Spring Street
Paso Robles, CA 93446
(805) 237-3850
[email protected]
Building Plan Review
County of Ventura
Ruben Barrera
Building Official
800 South Victoria Ave.

Ventura, CA 93009
(805) 654-2787
[email protected]
Engineering Plan Review, Building Plan Review
2012—Ongoing
S E C T I O N 5

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14 P R O J E C T E X A M P L E S
The following is a small sampling of projects for which CSG’s staff have provided services for:

CALIFORNIA FLATS SOLAR FARM | COUNTY OF MONTEREY, CA
Building Plan Review
CSG has performed building plan review for a variety of largescale solar power plants including this massive solar farm on a 2,900-acre site in Monterey County. The project included plan review for 280-megawatt power station with over 1 million solar panels capable of serving the energy needs of approximately 100,000 homes.

THE VILLAGES| CITY OF LOS BANOS, CA
Building Plan Review & Inspection
CSG provided building plan review and inspection on this residential development in Los Banos, CA. This project
included review of 4 master plans ranging from 1,515 to 2,814 square feet, as well as inspection of all units in the development.

HAMPTON INN | CITY OF PATTERSON, CA
Building Plan Review & Inspection
CSG performed building plan review and inspection for this new 48,471 square foot, 4-story hotel with a valuation of $7,500,000. The project is Type V-A construction, fully sprinklered and includes 86 guestrooms, business occupancies, a lobby, breakfast area, meeting room, fitness room, and an outdoor pool and spa.

GREENFIELD COMMONS | CITY OF GREENFIELD, CA
Building Plan Review
CSG is providing building plan review services for the Greenfield Commons residential project, which is comprised of eight residential buildings, two laundry buildings, a maintenance building and a community building. The project includes a total of 222 apartments in two-story modular structures, 333 parking spaces, 227 bicycle spaces, and is a 100% affordable development. The community building features amenities for residents such as fitness areas, laundry rooms, a kitchen, conference space, a general lobby and leasing offices—while Courtyard spaces serve as an integral component of the development.

SAN LUIS RANCH | CITY OF SAN LUIS OBISPO, CA
Building Plan Review
CSG is providing building plan review for this 130-acre property along US Highway 101. The project will include 580 residential units, 200,000 square feet of commercial space, 140,000 square feet of office development, and a 200-room hotel.

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15 Fee Schedule

BUILDING SERVICES RATES
CSG’s fee schedule for proposed work is provided below. If plans are not submitted electronically, CSG will coordinate the pickup and return of all plans to CSG via CSG staff or a licensed courier service. This service is provided at no additional cost. Plan review is based on a percentage of the agency’s plan check fees and includes the initial plan review and two subsequent reviews. Additional reviews, deferred submittals, revisions, and RFIs will be charged at the appropriate hourly rate below. RFIs for large developments will be performed at an hourly rate, and turnaround times will be agreed upon in advance with the agency.

SERVICE / ROLE ALL INCLUSIVE FEE / HOURLY RATE
Off-Site Building Plan Review (by Percentage)
Full Building Plan Review by Percentage 70% of Agency’s Building Plan Check Fees Structural Only Plan Review by Percentage 45% of Agency’s Building Plan Check Fees Expedited Plan Review by Percentage 95% of Agency’s Building Plan Check Fees Off-Site Building Plan Review (Hourly Rates)
Building Plan Review $135
Building Plan Review – Professional Engineer $150
Building Plan Review – Structural Engineer $170
Structural Only Plan Review $170
Grading Plan Review – Civil Engineer $200
Expedited Plan Review (Hourly) 1.5 x Hourly Rate
CASp Services
CASp Plan Review/Consultation $166
CASp Inspection/Consultation $166
Building Department Services
Permit Technician (Remote) $90
Senior Permit Technician (Remote) $105
Certified Building Inspector $115
Certified Combination Building Inspector $135
Building Department Special Projects $150
Administration/Plan Processing Services $80
TERMS
• Plan review is based on a percentage of the agency’s plan check fees and includes the initial plan review and two subsequent reviews. Additional reviews, deferred submittals, revisions, and RFIs will be charged at the appropriate hourly rate.
• RFIs for large developments will be performed at an hourly rate, and turnaround times will be agreed upon in advance with the agency.
• Depending on project size and scope, CSG’s percentage-based expedited plan review rate may be adjusted if mutually agreed upon between the agency and CSG.
• All hourly rates include overhead costs including but not limited to salaries, benefits, workers’ compensation insurance, local travel, and miscellaneous office expenses. • Should the scope of work change or circumstances develop which necessitate special handling, CSG will notify the agency prior to proceeding.
• All on-site services will require a minimum of 8 hours. • Overtime services and services provided outside of normal business hours will be billed at 1.5x the applicable hourly rate.
• Hourly rates for publicly funded projects will be based on current prevailing wage rates.

S E C T I O N 6

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16 • On July 1 of each year following the contract start year, CSG will initiate an hourly rate increase based on change in CPI for the applicable region.
• CSG will mail/email an invoice every month for services rendered during the previous month. Unless otherwise agreed, payment terms are 30 days from receipt of invoice. • This fee proposal is valid for a period of 90 days from date of submittal. • If plans are not submitted electronically, CSG will coordinate the pickup and return of all plans to CSG via CSG staff or a licensed courier service.
• Administration/Plan Processing fees are incurred for specific additional services requested by the agency beyond the normally provided CSG administrative services which typically include coordinating the pick-up and return of plans; performing scanning, collating, and tracking; and providing plan review status updates to the agency.

Cost for additional services will be negotiated based on the type of request with a minimum fee based on 0.5 hours of service per project.
• Building Department Special Projects may include developing and establishing the following: building department workflows and relationships with other internal agency departments, building permit code requirements, inspector and permit technician responsibilities, criteria for over-the-counter plan review and outto-plan check projects, transmittals and routing processes, Building Department handouts for different project types; and may include other duties as assigned by the agency. • When requested, Building Grading Plan Review is limited to on-site general grading and drainage within the boundary of the proposed site and the disturbed area. The review is within the scope of the building permit and excludes any off-site reviews or analysis outside the area covered by the building permit and the plan check submittal. The cost of such services will be negotiated upon request. • For hourly projects only, performance of plan review services utilizing the agency’s adopted plan review software (e.g., ProjectDox or Bluebeam Studios) to, for example, markup plans with corrections and redlines and/or coordinate with other internal agencies, may involve additional time being added to the plan review time at the associated plan review rate.

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17 Appendix –Resumes of Key Staff S E C T I O N 7

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18 Bryan

LICENSES/CERTIFICATIONS
Registered Professional Engineer:

CA, #C46854
DSA Certified Access Specialist:

CASp #092
ICC Certified: Plans Examiner

EDUCATION
B.S., Architectural Engineering
California Polytechnic State University,
San Luis Obispo, CA

PROFESSIONAL AFFILIATIONS
California Building Officials (CALBO)
2017-2022 Director
CALBO Emergency Preparedness
Committee, 2019-2022
Liaison/Current Committee Member
CALBO Access Committee, 2017- 2018
Vice Chair/Liaison
International Code Council (ICC)
Central Coast Chapter ICC
2015 President
Current Member
County Building Officials Association of
California (CBAOC)
Past Board Member
Structural Engineers Association of
Southern California (SEAOSC)
Past Member
Spain PE, CASp
Principal Plan Check Engineer
Mr. Spain has more than 35 years of experience, including working as a Regional Manager and Vice President prior to joining CSG. Mr. Spain is the Regional Operations Manager of the Central Coast and supervises CSG’s Paso Robles Office. He is keenly aware of the need for superior customer service and timely plan reviews that are consistent, responsive, and cost effective. He works closely with government agency staff to enhance our Building & Fire Life Safety, Code Enforcement, and Planning Services.

RELEVANT EXPERIENCE
Regional Manager / Principal Plan Review Engineer | Bureau Veritas, San Luis Obispo, CA Mr. Spain provided nearly 22 years of service to Bureau Veritas North America (BVNA), as a Regional Manager and Vice President of California Code Check, Inc. prior to its acquisition in 2017 by BVNA. In this role, he supervised the Central Coast Office, managing staff and operations. He built relationships with architects, engineers, contractors, owners and agency staff to facilitate resolution of complex structural/life safety issues.

Mr. Spain served as a consulting Building Official for the City of Solvang from 2005 to 2019. He consulted with agency staff to enhance Building Division operations and to determine methods to enhance and streamline services and improve efficiencies of customer services and project budgets. He checked and provided quality control reviews of plan reviews performed by plan checkers of residential and commercial projects for compliance with California and local jurisdiction ordinances for Building, Plumbing, Mechanical, Electrical, Green Building Codes and Title 24 regulations (energy, disabled access and noise). Additional responsibilities included mentoring/training new plan check engineers, Associate Plan Check Engineer | City of Simi Valley
Mr. Spain checked architectural and structural plans for commercial and residential buildings, tenant improvements, swimming pools, signs and other structures. He provided field training for inspection/plan check staff, and responded to architectural, structural and disabled access code queries. In addition, he developed policies and hand-outs, and utilized “Sierra-Permits Plus” to issue building permits.

Project Engineer | Fred H. Schott and Associates, Structural Engineering Mr. Spain’s projects included the seismic retrofit of the First Bank of Italy building in Lompoc, CA; seismic retrofit/strengthening of a precast concrete industrial building and an un-reinforced structure; rehabilitation of a steel tower, structural evaluation of the Old Powerhouse Building and remodel of El Corral Bookstore on the Cal Poly San Luis Obispo campus. He contributed to the designs/inspections of sea walls and stairways to beaches along the California Coast as well as multiple timber structures.

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19 Ali

LICENSES/CERTIFICATIONS
California Licensed
Professional Engineer (PE)-Civil
Certified Building Official (CBO)
Certified Fire Marshal (CFM)
Certified Building Code Specialist
Certified Building Inspector
Certified Building Plans Examiner
Certified Access Specialist (CASp)

EDUCATION
Bachelor of Science Degree,
Civil Engineering
Cal State University, Los Angeles
Palomar College, San Diego
Associate in Arts Degree

PROFESSIONAL AFFILIATIONS
Certified Access Specialist Institute
Principal Director of County Building
Officials Association of California
American Public Works Association
(APWA): Past President and currently
serving as an executive
Board Member, Local Chapter
Annan PE, CBO, CFM, CASp
Senior Plan Check Engineer
Mr. Annan‘s professional background consists of over 36 years of diversified experience in Building Department Services, Engineering, Code Compliance and Enforcement of California Code of Regulations, Title 24 (Building Codes). He was most recently serving as the Building Official for Kern County and Assistant Director of Public Works Department.

RELEVANT EXPERIENCE

COUNTY OF KERN, CA
Mr. Annan served in positions of increasing responsibility during his service to the County of Kern.

Chief Building Official and Assistant Director: Mr. Annan most recently served as Assistant Public Works Director and the Building Official for Kern County. This included overseeing/managing the operations of the Building and Code Division, which consists of the following Sections: Building Inspection and Plan Check, Code Enforcement, Flood Plain Management, Drainage, Grading, and County Service Areas. Mr. Annan also interpreted and enforced building codes, oversaw and provided guidance for building permits and field inspection activities, developed operating policies and procedures related to building and safety, provided timely response to complaints, and took necessary steps to resolve issues and code related violations. Additionally, he advised the public and designers on code related building and accessibility rules and regulations, attended Board of Supervisors hearings and other public meetings, conferred with Public Works Directors, members of the Board of Supervisors and others on issues relating to various code interpretation. Additional duties included participating in meetings with builders to gain feedback and provide information regarding plan review and code enforcement, issuing Certificates of Occupancy, as well as reviewing and updating the County’s Code of Building Regulations.

Engineering Manager-for Public Works Department/Engineering, Building Inspection, Surveying and Permit Services: Mr. Annan served as an engineering manager in charge of day-to-day operations related to Building Inspection and Building Plan Check, Drainage & Grading Plan reviews, and Subdivision/Land Development Plan reviews.

Supervising Engineer for Engineering and Survey Services Department, Building Inspection Division: Mr. Annan served as a supervising engineer and the lead building plans examiner for residential, commercial and industrial buildings. In this role, he consulted with engineers, architects, inspectors, contractors, designers and the general public regarding matters such as design, engineering, codes, regulations, etc. Additionally, he also supervised Building Plans Examiners, Inspectors, and Building Plans Technicians, while providing training and building code interpretations to building inspectors and staff.

Engineer III-for Engineering and Survey Services Department: Mr. Annan served as the County Service Areas Engineer, managing the work of several engineering consultants for various engineering and environmental projects. He designed flood control facilities, supervised construction inspection of major projects, and formed numerous county service areas and assessment districts.

Additionally, he checked subdivision improvement plans to ensure compliance with engineering principles and development standards/regulations.

Engineer II for the Planning and Development Services Department, Flood Plain Management Division: Mr. Annan performed land development improvement plans check and analysis. He checked drainage, flood and hydrology studies for land subdivisions, while participating in developing/updating hydrology and flood control standards. Additionally, he wrote technical reports and performed numerous drainage and flood control studies.

Engineer II for Public Works Department: Mr. Annan prepared construction contracts and specifications and interacted with local and state agencies concerning environmental matters. He also performed subdivision plan reviews to assure compliance with Land Development Standards and ordinances.

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20 Mike

LICENSES & CERTIFICATIONS
DSA Certified Access Specialist
(CASp) 071
Master Code Professional
Certified Building Official
Building Plans Examiner
Residential Plans Examiner
Building Inspector, UBC
Plans Examiner, UBC
Plumbing Inspector, UPC
Mechanical Inspector UMC
Residential Electrical Inspector
Commercial Electrical Inspector
Combination Inspector Uniform Codes
Residential Energy Inspector
Plans Examination
Commercial Energy Plans Examination
Commercial Energy Inspector
Accessibility Inspector/ Plans Examiner
Building Inspector
Combination Inspector
Residential Combination Inspector
Fire Inspector 1
| ICC 5230795
Safety Assessment Program
| SAPC61387
FEMA IS-00700 National Incident
Management Systems
IACET First Responder Awareness
(Association of Bay Area Governments)
CA State Contractors License
| C-61D-28 688121
Structural Welder Certification Class
|E7018

EDUCATION
Associate of Arts Degree
General Education
Chabot College | Hayward, CA

PROFESSIONAL

AFFILIATIONS
CALBO Member of the Board of
Directors
Past President, ICC Yosemite Chapter
Education Chairman
ICC Yosemite Chapter
Member, IAEI Yosemite Division
Treasure, ICC Region 1
Founding Member, Certified Access
Specialist Institute – CASI
Brinkman CASp , CBO, MCP
Sen ior Plan Reviewer /B uild ing Official
Mr. Brinkman is highly certified in multiple disciplines as a DSA Certified Access Specialist, a Certified Building Official and Master Code Professional. He has demonstrated his dexterity in enforcing a full range of state codes as well as specifications and standards. As a Master Code Professional, Mr. Brinkman has attained the highest level for certification standards within the International Code Council (ICC).

His work as a CASp professional involves many years of ensuring compliance with accessibility requirements in the California Building Code Title 24 and Americans with Disabilities Act. Mr.

Brinkman provides expertise to public agencies, homeowners, architects, developers and contractors in the development of plans, and reviews and comments on site-specific issues related to accessibility.

Mr. Brinkman is highly knowledgeable of complex residential and commercial buildings and structures and all stages of construction. As a project manager, he expertly advises all stakeholders on design, coordination and construction of projects, working with jurisdictional staff, engineers, architects, and homeowners to quickly move through the necessary processes and procedures to achieve successful completion. His extensive knowledge in enforcement of building, plumbing, electrical, mechanical and other codes as well as his keen understanding of necessary ordinances ensures proper construction and successful project delivery.

Mr. Brinkman is responsible for all building operations for many municipal building departments—planning, directing, supervising and coordinating all building department activities while maintaining customer service levels and positive public relations. He is active as a manager, trainer and instructor for personnel working in residential and commercial construction, plan reading and code interpretation.

RELEVANT CSG EXPERIENCE
Building Official/Building Inspector/Building Plan Check Engineer | Multiple Jurisdictions Mr. Brinkman currently provides contract building official, building inspection, and plan check services for CSG to the following jurisdictions:
 City of Patterson
 City of Gustine
 City of Hughson
 City of Firebaugh
 City of Los Banos
 City of Newman
 City of Escalon

NOTABLE PROJECTS
 Hampton Inn (City of Patterson)
 Flying J Travel Center (City of Patterson)

PRIOR EXPERIENCE
Building Official/Building Inspector/Building Plan Check Engineer | Multiple Jurisdictions Prior to working with CSG, Mr. Brinkman provided contract building official, building inspection and plan check services for the following jurisdictions:
 City of Hollister
 City of Watsonville
 City of Pacific Grove
 City of San Benito

NOTABLE ACCOMPLISHEMENTS
 Author of an ICC published book: Residential Building Inspection, A Step-by-Step Guide  CALBO Director (2019-Present)
 CTI Course Development Award (1016-2017 CALBO ABM)
 Two-term past President and current Treasurer of the Yosemite Chapter of ICC  Founding Treasurer of ICC Region I
 County Building Officials Association of CA (CBOAC) – Building Official of the Year (2018)

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21 Scott

LICENSES & CERTIFICATIONS
California Registered
Civil Engineer #74993
ICC Building Plans Examiner
#5292671

EDUCATION
California Polytechnic State University
San Luis Obispo, CA
Graduated Cum Laude
Bachelor of Science,
Civil Engineering
Dean’s List Honors

PROFESSIONAL AFFILIATIONS
International Code Council
ASCE
Martini PE
Sen ior Plan Check En gin eer
Mr. Martini is a Senior Building Plan Check Engineer with over 17 years of experience in building code enforcement and administration. His education included a broad range of Civil disciplines and he studied with concentration in Structural Engineering. He had specialized coursework in Seismic Design, Prestressed Concrete, and Lateral Support Systems. He exhibits superb writing and communication skills in preparing plan check corrections and in working with jurisdictional staff, project owners, designers, architects, and engineers. He continues his training through attendance at seminars and conferences.

R E L E V A N T C S G E X P E R I E N C E
Senior Plan Check Engineer | Multiple CSG Clients
Mr. Martini currently serves as a Senior Plan Check Engineer for CSG, providing comprehensive plan review services for numerous jurisdictions throughout California. His focus is on commercial plan review and larger projects with an emphasis on fire/life safety and structural review.

P R E V I O U S E X P E R I E N C E
Consulting Plans Review Engineer | Atascadero, CA
Mr. Martini worked as a Senior Plan Check Engineer. He has extensive knowledge and experience in enforcement and administration of California Title 24 regulations including fire/life safety, structural safety, MEP, energy, green building, etc. He has worked on hundreds of projects, encompassing a large spectrum of project types such as low- and high- rise residential; large and small commercial/industrial; wind turbines; towers, tanks, and other structures.

Mr. Martini had many managerial duties directing and supervising staff and workflow. He served as plan check consultant for dozens of jurisdictions, including many of the cities and counties in California’s Central Coast area.

JIT Manufacturing | Paso Robles, CA
Mr. Martini worked in Quality Control/Fulfillment. He performed quality control services for facility manufacturing various electronic components. He compared and tested samples of assembled products to plans and specifications provided by the client to ensure conformance. He worked under direct supervision of Professional Engineers.

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22 Mark

LICENSES & CERTIFICATIONS
Building Plans Examiner
California Residential Building Inspector
| ICC 8020632
Cal OES Post Disaster
| 37607
OSFM Fire Inspector 1A & 1B

EDUCATION
Building Codes, General Studies
| Cuesta College, San Luis Obispo, CA
Building Codes, General Studies
| Alan Hancock College, Santa Maria, CA

PROFESSIONAL AFFILIATIONS
Past President & Member, San Joaquin
Valley ICC Chapter
Member, Yosemite ICC Chapter
Member, Build It Green
Member, United States Green Building
Council (USGBC) Central California
Sadowski
Sen ior Plan s E xam iner
Mr. Sadowski is a Senior Plans Examiner for CSG and brings over 15 years of experience in the building industry. He has served as a building maintenance worker, a building inspector and as the Building and Safety Supervisor for the City of San Luis Obispo. To this role, Mr. Sadowski brings excellent customer service and communication skills.

RELEVANT EXPERIENCE
Building and Safety Supervisor | City of San Luis Obispo, CA Mr. Sadowski oversaw the City’s Building and Safety Division and provided supervision to the plan review and inspection staff. He reviewed, interpreted, and enforced provisions of adopted state and federal codes, and local ordinances. He also conducted plan review and served as the Division’s representative for the Development Review Team when processing planning applications. Additionally, Mr. Sadowski served as the building code technical advisor for code enforcement staff and code cases.

Building Inspector | City of San Luis Obispo, CA
As a Building Inspector for the City, Mr. Sadowski conducted inspections during to ensure compliance with their respective approved plans, applicable building codes, and local ordinances. He assisted contractors, property owners, and residents in an effort to reach agreeable solutions to various code, zoning, and local ordinance violations. He also coordinated multi-department and multi-agency inspections.

Building Maintenance Worker II | City of San Luis Obispo, CA Mr. Sadowski performed specialized maintenance and repair of electrical, plumbing, and mechanical systems throughout City facilities. Additionally, he reviewed, investigated and completed work orders for City staff in all departments.

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23 Phiroze

LICENSES & CERTIFICATIONS
Professional Structural Engineer
State of California | 2020
Professional Civil Engineer
State of California | 20042
Professional General Building Contractor
State of California | 5021918
LEED Accredited Professional

EDUCATION
M.S.C.E, Structures and Soil Mechanics
University of Illinois | Urbana, Il
M.B.A, Management
Golden Gate University |
San Francisco, CA

PROFESSIONAL AFFILIATIONS
American Society of Civil Engineers
Structural Engineers Association
of California
Earthquake Engineering
Research Institute
Applied Technology Committee
International Code Council
Wadia SE , LEED AP
Principal Structur al En gineer
Mr. Wadia is a plan review engineer for CSG. He has over 40 years of experience in plan review, design and construction of residential, commercial, industrial and civil engineering projects. Mr. Wadia has expertise in the delivery of a wide range of municipal services, including:
• Plan review
• Encroachment permit application review including grading, structural, drainage and erosion control permits
• Code enforcement
• Enhancing and developing new and existing City ordinances • Supervising renovation, rehabilitation and restoration of bridges • Inspecting buildings and structures for structural integrity and condition • Investigating structural failures and inspecting repairs

R E L E V A N T E X P E R I E N C E
Plan Review Engineer | Consultant to City of Larkspur, City of Sausalito, Town of Ross, Town of San Anselmo, CA
Mr. Wadia performed a variety of services including plan and encroachment permit application review, inspection, code enforcement, and enhancing and developing existing and new city ordinances.

Associate | Skidmore, Owings & Merrill, San Francisco, CA Mr. Wadia worked closely with multidisciplinary teams on building designs from concept through construction. He led structural engineering projects performed seismic inspections, evaluations, and retrofits of existing facilities.

Chief Engineer | Bechtel, San Francisco, CA
As Chief Engineer, Mr. Wadia was responsible for leading a group of over 200 technical personnel including architects, structural engineers, civil engineers and designers. His work included establishing standards, reviewing technical quality, recruiting, and establishing training programs.

NOTABLE PROJECT EXPERIENCE
Apple Park (Campus II) | City of Cupertino, CA
Mr. Wadia provided on- and off-site plan review for multiple new structures that are part of the Apple Campus 2 Development. Plan review included foundation, shell, and tenant improvements for the new structures.

Nueva School | City of Hillsborough, CA
Mr. Wadia performed plan review on various phases of the Nueva School. The project included various site improvements, remodeling of existing buildings, and pre-manufactured and modular buildings.

Maple Street Correctional Center | City of Redwood, CA
Mr. Wadia performed building plan review for the 276,000 sq. ft. replacement correctional facility. The new facility is located on a 4.85-acre site, is utilizes primarily steel frame construction, and contains three general areas including housing, support services, and a central utility plant.

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Andrew

LICENSES & CERTIFICATIONS
Chief Building Official
Building Plans Examiner
Commercial Combination Inspector
Combination Inspector
Building Inspector
Plumbing Inspector
Mechanical Inspector
Electrical Inspector
| ICC 858608
ASFM Certified Floodplain Manager
NFPA Certified Fire Protection Specialist
Cal OES Safety Assessment Program –
Certified Trainer

EDUCATION
B.S., Industrial Technology –
Management: Construction/Architecture
Focus | California Polytechnic State
University, San Luis Obispo

PROFESSIONAL AFFILIATIONS
CALBO: Board of Directors
Structural Engineers Association of
California (SEAOSC)
Ventura Community College Instructor –
International Code Courses
CALBO Emergency Preparedness
Committee – Chair
ICC Means of Egress (IBC-E) Code
Change Committee Member – Multiple
Code Cycles
NFPA 5000 Technical Committee
Member – Multiple Code Cycles
AIA Local Chapter (AIASB) Net Zero
Energy Committee Member
Stuffler CB O
Sen ior Plan s E xam iner
Andrew Stuffler offers expertise gained from over 30 years of municipal building department experience. After an early career as a construction superintendent and general contractor, he served the City of Santa Barbara for over 17 years in multiple roles, most recently serving as Chief Building Official. He held similar roles with the City of Ventura including 7 years as the Chief Building Official.

A respected industry leader, Mr. Stuffler also currently serves on the CALBO Board of Directors and is an active member of numerous other industry organizations. Mr. Stuffler was recognized in 2021 as Building Official of the Year by the SEAOSC and has received an ICC Leadership Award for his Post-Disaster Safety Assessment Program.

RELEVANT EXPERIENCE
Chief Building Official | City of Santa Barbara, CA
Mr. Stuffler served in roles of increasing responsibility during his 17-years of service to the City of Santa Barbara. Most recently serving as Chief Building Official, Mr. Stuffler also worked in roles of increasing responsibility from Plans Examiner to Supervisor of Permit Counter, Records/Archives, Code Enforcement, Inspection, Flood Plain Management, and Plan Review.

Chief Building Official/Fire Marshal | City of Ventura, CA During his 12 years with the City of Ventura, Mr. Stuffler served in a variety of capacities including Chief Building Official, Fire Marshal, and Floodplain Manager.

Plans Examiner | County of Pierce, WA
Mr. Stuffler served as a Plans Examiner for the Count of Pierce for 6 years.

Plans Examiner/Inspector/Educator | Commercial Plan Review Services, WA Mr. Stuffler owned, managed, and provided plan review services, inspection, and training services.

Construction Superintendent | The Sunrise Company & Triad Pacific Development, CA Mr. Stuffler began his career in the construction industry as Construction Superintendent for a general contractor.

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Annette

LICENSES/CERTIFICATIONS
ICC Plans Examiner
ICC # 8018477
Engineer-In-Training
State of California
EIT# 130173
Certified Access Specialist
CASp-538

EDUCATION
BS, Civil Engineering
California State University
Fresno, CA
Mayfield EIT, CASp
Plans Examiner
Ms. Mayfield has joined CSG as a Certified Plans Examiner with over fifteen years of experience serving multiple jurisdictions throughout the State of California. She approaches plan review with unique knowledge while balancing the delivery of timely and accurate reviews and remaining responsive to and approachable by the public.

RELEVANT EXPERIENCE
Plans Examiner | Interwest Consulting Group
As a Plans Examiner for Interwest Consulting Group, Ms. Mayfield’s work included life safety reviews for high profile projects like the Sacramento Criminal Courthouse, Sacramento Republic Soccer Stadium, as well as the $1.3 billion-dollar 2020 UC Merced Campus Expansion.

Plans Examiner | NAFFA International
Ms. Mayfield has experience performing life-safety, architectural, mechanical, plumbing, electrical, accessibility and structural reviews in residential, multifamily, and commercial projects, including specialty reviews of OSHPD 3 licensed clinics, high-rise buildings, industrial facilities, hotel/motels and residential care facilities. This experience is also evident in working directly with applicants, designers, and jurisdictions, having successfully served numerous jurisdictions throughout the state of California.

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CONSENT CALENDAR

CITY OF SHAFTER

CITY COUNCIL REPORT
MEETING DATE: August 6, 2024
FROM: Gabriel A. Gonzalez, City Manager
PREPARED BY: Michael James, Public Works Director, Marcos Torres, Deputy Public Works Director
SUBJECT: AWARD TREE PURCHASE FOR URBAN GREENING PROJECT -

PHASE II, TO SITEONE LANDSCAPE SUPPLY IN AMOUNT OF
$15,000

RECOMMENDATION
Council find the action is not defined as a “project” per Section 15378(b)(4) of the CEQA Guidelines; authorize the Public Works Director to award up to $15,000 in purchases of trees and other accessories from Site One Landscape Supply for the Urban Greening Project - Phase II

BACKGROUND
State of California Assembly Bill 617 (AB 617) requires the California Air Resources Board (CARB) and air districts to develop and implement emissions reporting, monitoring, reduction plans, and measures to reduce air pollution exposure in disadvantaged communities. In 2018, South Central Fresno and the City of Shafter were the first Valley communities selected by CARB for the investment of additional resources under AB 617. Since then, the Shafter Community Steering Committee (CSC) has been responsible for advising the San Joaquin Valley Air Pollution Control District (District) on its development of the Community Air Monitoring Plan and Community Emission Reduction Program. City leaders and staff have been very active and engaged as CSC members.

A CSC subcommittee on vegetative barriers and urban greening measures expressed strong interest in providing funding to support an Urban Greening measure, which led to $50,000 in funding available for the Urban Greening Emission Reduction Program for projects within the Shafter community. The District provided the Public Works Department with an Urban Green Program Request for Proposals with a project application. The Department Director then collaborated with the Tree Foundation of Kern, a Bakersfield-based non-profit organization focused on urban and community forestry initiatives, on a project of planting trees at Shafter parks, buildings, and streetscapes.

The City project application requested a maximum of $50,000 in funding available to purchase and plant up to 50 trees. The tree planting locations listed are as follows:

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AWARD TREE PURCHASE FOR URBAN GREENING PROJECT - PHASE II, TO SITEONE LANDSCAPE SUPPLY IN AMOUNT OF $15,000
- 2 -
• Veterans Park
• Mannel Park
• City Hall
• Lerdo Highway Streetscape
• Shafter Library and Learning Center
• Shafter Animal Control Facility
The tree species list in the application is based on the Tree Foundation of Kern recommendations to ensure sustainability and the maximum visual and environmental benefit.

Upon the funding application being approved by the District, the Council authorized proceeding with the first phase of the Urban Greening project. On May 11, 2024, City and contracted crews, as well as volunteers from multiple organizations, planted 48- inch box trees at Veterans Park for an approximate cost of $30,000.

ANALYSIS
With the first phase of the Urban Greening project complete, there is currently a balance of approximately $20,000 in funds for additional tree purchasing and planting. After assessing possible uses for the remaining funds, the most practical and resourceful use is to purchase trees that Public Works can plant at other parks and Lerdo Highway. Based on pricing provided by SiteOne Landscape Supply, the preferred tree supplier of Public Works, up to 50 trees of either 24-inch box or 48-inch box size can be purchased with the funds available. Similar to the first phase of the Urban Greening project, the tree species list and planting locations would be based on recommendations of the Tree Foundation of Kern.

A purchase order issued to SiteOne Landscape Supply for $15,000 would fall within the balance of Urban Greening funds already programmed into this year's fiscal year budget. It would also allow approximately $5,000 for miscellaneous supplies required for planting, such as fertilizers and tree stakes.

FISCAL IMPACT
There are sufficient funds this fiscal year to cover $20,000 in purchases for the Urban Greening project, so no budget action is required.

CEQA ANALYSIS
The action is not defined as a “project” per Section 15378(b)(4) of the CEQA Guidelines because the action is approving the purchase of trees and therefore, it is the creation of a governmental funding mechanism or other fiscal activity that does not involve any commitment to a specific project that can result in a potentially significant impact and not subject to CEQA.

APPROVED BY THE CITY ATTORNEY

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AWARD TREE PURCHASE FOR URBAN GREENING PROJECT - PHASE II, TO SITEONE LANDSCAPE SUPPLY IN AMOUNT OF $15,000
- 3 -
Not Applicable

ALTERNATIVES
There are no alternatives to the requested action. The remaining Urban Greening funds should be used to purchase and plant trees at locations identified in the funding agreement.

NEXT STEPS
Public Works will issue a purchase order to SiteOne Landscape Supply. The planting of the purchased trees is expected to start this September.

ATTACHMENTS
None

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CONSENT CALENDAR

CITY OF SHAFTER

CITY COUNCIL REPORT
MEETING DATE: August 6, 2024
FROM: Gabriel A. Gonzalez, City Manager
PREPARED BY: Ravi Pudipeddi, City Engineer
SUBJECT: ACCEPTANCE OF DEDICATION OF EASEMENT FOR STREET

AND PUBLIC UTILITY PURPOSES FROM BIDART BROS

RECOMMENDATION
Council find the action is not defined as a "project" per Section 15378(b)(5) of the CEQA Guidelines; accept one (1) dedication of easement for public street and utility purposes from Bidart Bros; and authorize the City Engineer to execute and record a document with said dedication.

BACKGROUND
Wonderful Real Estate Development Company, LLC (Wonderful) is developing a 1,087,000-square-foot distribution facility at the northeast corner of Express Avenue and Zachary Avenue. City conditions of approval for this development require Wonderful to do the following:
▪ Construct half-width street improvements along the parcel frontage on the north side of Express Avenue.
▪ Construct half-width street improvements along the parcel frontage on the east side of Zachary Avenue.
▪ Provide turn pockets from Zachary Avenue to Express Avenue. ▪ Provide turn pockets from Express Avenue to Zachary Avenue. ▪ Install traffic signals at the intersection of Zachary Avenue and Express Avenue.

Additional public improvements include extensions of City water, storm drains, curbs, gutters, and sidewalks, median improvements, and street lighting.

ANALYSIS
To install a future traffic signal at the Express & Zachary intersection, Wonderful obtained an easement on the City's behalf from Bidart Bros for a Street and Public Utility Easement (PUE). The location of the PUE will be within the future street right-ofway at the southeast corner of the intersection and will not cause issues with future development.

The Council must approve such dedications before their recording. A map of the proposed dedication is attached.

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ACCEPTANCE OF DEDICATION OF EASEMENT FOR STREET AND PUBLIC UTILITY PURPOSES

FROM BIDART BROS
- 2 -

FISCAL IMPACT
The PUE dedication was obtained at no cost to the City. Future budgets will include costs for operating and maintaining new street improvements within the PUE. No budget action is necessary at this time.

CEQA ANALYSIS
The action is not defined as a "project" per Section 15378(b)(5) of the CEQA Guidelines because the action is the acceptance of the dedication of an easement and therefore, it is organizational or administrative activity of governments that will not result in direct or indirect physical changes to the environment. Therefore, compliance with CEQA is not required for this action.

APPROVED BY THE CITY ATTORNEY
Yes

ALTERNATIVES
The PUE is required for the installation of traffic signal poles, conduits, cables, and miscellaneous equipment. Alternative action is not recommended.

NEXT STEPS
Upon Council approval, a PUE dedication document will be executed and recorded.

ATTACHMENTS

1. Easement Exhibit

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CONSENT CALENDAR

CITY OF SHAFTER

CITY COUNCIL REPORT
MEETING DATE: August 6, 2024
FROM: Gabriel A. Gonzalez, City Manager
PREPARED BY: Michael James, Public Works Director, Alex Gonzalez, Deputy Public Works Director
SUBJECT: APPROVAL OF SAFE STREETS AND ROADS FOR ALL GRANT

FUNDING AGREEMENT TO DEVELOP THE ROAD SAFETY

ACTION PLAN

RECOMMENDATION
Council find the requested action is exempt from the California Environmental Quality Act; approve a funding agreement to develop the Shafter Road Safety Action Plan (Federal Award No. 693JJ32440592) and authorize the City Manager to execute said agreement on behalf of the City.

BACKGROUND
The City recently received an award of up to $160,000 in federal funding through the Safe Streets and Roads for All ("SS4A") grant program, which is focused on improving roadway safety by significantly reducing and eventually eliminating roadway fatalities and serious injuries. More specifically, the program focuses on the development of a comprehensive safety action plan (referred to as an “Action Plan”) and its implementation for all users of our highways, streets, and roadways, including pedestrians, bicyclists, public transportation users, motorists, personal conveyance and micromobility users, and commercial vehicle operators. The program's funding also helps to develop tools to strengthen a community’s approach to roadway safety and save lives and prevent serious harm.

The SS4A funding application submitted by Public Works proposed the development of a Road Safety Action Plan ("Action Plan") specific to Shafter. The Action Plan will build off the work the City completed a couple of years ago with its development of a Local Road Safety Plan ("LRSP"), which compiled five-year jurisdiction-wide collision data and used that information, as well as community feedback, to identify high-risk intersections and roadway segments.

A funding agreement developed and submitted by the Federal Highway Administration includes $160,000 in grant funds with $40,000 in local funds to complete the Action Plan. The scope of work consists mostly of additional studies of roadways and intersections identified in the LRSP and ensuring improvement projects are in the best position for construction grant funding. The studies will evaluate several factors, such

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APPROVAL OF SAFE STREETS AND ROADS FOR ALL GRANT FUNDING AGREEMENT TO

DEVELOP THE ROAD SAFETY ACTION PLAN
- 2 -
as rights-of-way, environmental issues, and community feedback. All work is expected to be led by a consultant contracted with the City.

ANALYSIS
By completing an Action Plan, the City will be poised to actively compete for future funding through SS4A Implementation Funding, and other state, federal, and local opportunities. The City does not have the funds or the capacity to bring sidewalks, bike lanes, intersection lights, and other road safety features to fruition without outside funding, which cannot be obtained without a reasonable, current, and effective Action Plan. Additionally, the City will continue to miss out on implementation funding opportunities to bring adequate transportation amenities to Shafter, leaving its disadvantaged communities with unsafe streets and no roadmap for change.

FISCAL IMPACT
Funding for the Action Plan is not included in the Fiscal Year 2024-2025 budget. If the funding agreement is approved by the Council, Engineering staff will develop a request for proposals to procure a consultant to develop the plan. Once the highest-ranked consultant's costs are identified, an award recommendation action with a budget amendment will be brought before the Council for approval. No budget action is required at this time.

CEQA ANALYSIS
The project is exempt from CEQA per Section 15262 of the CEQA Guidelines (Feasibility and Planning Studies) because it is the development of a Road Safety Action Plan that involves only feasibility or planning studies for possible future actions which the City has not approved, adopted, or funded.

APPROVED BY THE CITY ATTORNEY
Yes

ALTERNATIVES
The Council can reject the recommended action if it does not wish to proceed with the Action Plan development or prefers to preserve the $40,000 in local grant fund matching for other projects or initiatives. However, as previously covered, the plan would put traffic safety improvements in a better position for construction grant funding, which should exceed the initial investment in the plan. Therefore, alternative action is not recommended.

NEXT STEPS
Upon the funding agreement being fully executed, Public Works will prepare a request for proposals to procure a consultant who would lead the development of the Action Plan. An award recommendation for this consultant should be brought before the Council for approval by the end of 2024.

ATTACHMENTS

1. Grant Award Notification

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APPROVAL OF SAFE STREETS AND ROADS FOR ALL GRANT FUNDING AGREEMENT TO

DEVELOP THE ROAD SAFETY ACTION PLAN
- 3 -

2. Safe Streets and Roads For All Funding Agreement

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1 Michael James
From: Teicher, Paul (OST) <[email protected]>
Sent: Monday, October 30, 2023 8:32 AM
To: Michael James
Subject: SS4A FY23 Funds Awarded
To Whom It May Concern from City of Shafter,
The City of Shafter Traffic Safety Action Plan, for the Notice of Funding Opportunity (NOFO) Fiscal Year (FY) 2023 Safe Streets and Roads for All grant program, was selected for an award of $ 160,000 in Federal funding. Congratulations! This includes funding to develop an Action Plan.

This email is not authorization to begin work, and it does not guarantee Federal funding. The United States Department of Transportation (USDOT) and City of Shafter UEI # RP8KZKM1YJB8 must establish and execute a signed, mutually agreed upon grant agreement prior to the obligation of award funds.

Immediate Next Steps: USDOT made the public announcements related to the awards on October 27, 2023. See the press release here: https://www.transportation.gov/grants/ss4a/announcement, and the award recipient list here:
https://www.transportation.gov/grants/ss4a/2023-awards. We published a short summary of the proposal from your application on our Safe Streets and Roads for All website as part of the public announcement, pursuant to Section H Part 2 of the Notice of Funding Opportunity (NOFO). If you need to correct what is provided on our website once you see it, please let me know by emailing [email protected]. The website link is https://www.transportation.gov/grants/SS4A.

What to Expect in the Next Few Weeks: My colleagues at the Federal Highway Administration (FHWA) are responsible for establishing and executing a SS4A grant agreement with City of Shafter. You can expect to hear from a FHWA representative with your State’s FHWA Division Office in the near future. In the weeks ahead you will receive more information about next steps, including an invitation to a FHWA-sponsored webinar for grant recipients to describe the process leading to an executed grant agreement. The webinar will be recorded for those who are unable to attend. In the meantime, if you have questions about next steps, please direct them to FHWA using the email [email protected].

Finally, we ask for your patience as we work diligently toward executing grant agreements so your important safety work may begin. FHWA staff will be working with hundreds of new grant recipients to expeditiously process new grant agreements, and this will take time.

It’s exciting to see so many communities on the path to improving roadway safety, and the whole SS4A Program team is passionate about helping you succeed. Thank you for your commitment to roadway safety.

Paul
Paul D. Teicher
Grantor, Safe Streets and Roads for All

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2 Office of Policy Development and Coordination Office of the Secretary of Transportation
Summary of Award Information:

Project Name: City of Shafter Traffic Safety Action Plan Applicant: City of Shafter
Unique Entity Identifier: RP8KZKM1YJB8
Grant Type: Planning and Demonstration
SS4A Grant Funding Amount: $ 160,000
Estimated Total Project Costs: $ 200,000
Project Description: This award will be used by the City of Shafter to develop a Comprehensive Safety Action Plan.

Preparing to Establish a Grant Agreement

The terms of the grant agreement will be in accordance with the FY 2023 SS4A NOFO and applicable Federal requirements. Below highlights key information to start becoming familiar with as the grant agreement development process begins.
 Scope of Activities: Your award is to develop an Action Plan. o Action Plan: The funding awarded to develop a comprehensive safety action plan must result in a final product that includes all Action Plan components outlined in Table 1 of the NOFO. See https://www.transportation.gov/grants/ss4a/action-plan-components.  2 CFR part 200: All SS4A awards will be administered pursuant to the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards found in 2 CFR part 200 (NOFO p. 36). We encourage awardees to take the free FHWA training on these requirements (https://www.nhi.fhwa.dot.gov/coursesearch?tab=1&key=231034&sf=0&course_no=231034).  Pre-Agreement Costs: No costs incurred before USDOT signs and executes the grant agreement will be reimbursed or counted toward the 20% match or cost-share requirement.

 Allowable Costs: To be considered allowable, costs incurred must be reasonable, necessary, and allocable, as described in 2 CFR Part 200 Subpart E – Cost Principles.  Match and Cost-Sharing: Grant recipients are required to contribute no less than a 20% non-Federal match.

Please review: https://www.transportation.gov/grants/ss4a/match-and-cost-share-examples.  Maintenance Activities: Maintenance activities for an existing roadway primarily to maintain a state of good repair are not an eligible activity.
 Enforcement Activities: Any activities related to compliance or enforcement efforts to make our roads safer should affirmatively improve equity outcomes as part of a comprehensive approach to achieve zero roadway fatalities and serious injuries. (NOFO p. 15)
 Educational and Outreach Materials: Any educational or outreach materials charged to the grant must align with the project goals and roadway safety. Costs of promotional items and memorabilia, including models, gifts, and souvenirs are not allowable expenses. Costs of advertising and public relations designed solely to promote the non-Federal entity are unallowable (2 CFR § 200.421). USDOT’s Use of DOT Funds for Public Involvement FAQs (https://www.transportation.gov/grants/dot-navigator/use-of-dot-funds-for-public-involvement) can assist in determining eligibility of related costs.

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1. Federal Award No.
693JJ32440592

2. Effective Date
See No. 16 Below

3. Assistance
Listings No.

20.939

4. Award To
City of Shafter
336 Pacific Avenue
Shafter, CA 93263
Unique Entity Id.: RP8KZKM1YJB8
TIN No.: 95-6000795

5. Sponsoring Office
U.S. Department of Transportation
Federal Highway Administration
Office of Safety
1200 New Jersey Avenue, SE
HSSA-1, Mail Drop E71-117
Washington, DC 20590

6. Period of Performance
09-01-2024 – 09-01-2027

7. Total Amount
Federal Share:

Recipient Share:

Other Federal Funds:

Other Funds:

Total:
$160,000
$40,000
$0
$0
$200,000

8. Type of Agreement
Grant

9. Authority
Section 24112 of the Infrastructure Investment
and Jobs Act (Pub. L. 117–58, November 15,
2021; also referred to as the “Bipartisan
Infrastructure Law” or “BIL”)

10. Procurement Request No.

HSA240014PR

11. Federal Funds Obligated
$160,000

12. Submit Payment Requests To
See Article 5.

13. Accounting and Appropriations Data
15X0173E50.0000.055SR10500.5592000000.41010.610066

14. Description of the Project: The City of Shafter will develop a Road Safety Action Plan to identify and prioritize projects that will most likely significantly reduce or eliminate roadway fatalities and serious injuries for all road users. Once completed, this Plan will meet all SS4A’s Comprehensive Safety Action Plan requirements.

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RECIPIENT

15. Signature of Person Authorized to Sign
___________________________________
Signature Date
Name: Gabriel A. Gonzalez
Title: City Manager

FEDERAL HIGHWAY ADMINISTRATION

16. Signature of Agreement Officer
______________________________________
Signature Date
Name: Hector R. Santamaria
Title: Agreement Officer

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U.S. DEPARTMENT OF TRANSPORTATION

GRANT AGREEMENT UNDER THE
FISCAL YEAR 2023 SAFE STREETS AND ROADS FOR ALL GRANT PROGRAM This agreement is between the United States Department of Transportation’s (the “USDOT”) Federal Highway Administration (the “FHWA”) and the City of Shafter (the “Recipient”).

This agreement reflects the selection of the Recipient to receive a Safe Streets and Roads for All (“SS4A”) Grant for the City of Shafter Road Safety Action Plan.

The parties therefore agree to the following:

ARTICLE 1

GENERAL TERMS AND CONDITIONS

1.1 General Terms and Conditions.
(a) In this agreement, “General Terms and Conditions” means the content of the document titled “General Terms and Conditions Under the Fiscal Year 2023 Safe Streets and Roads for All (“SS4A”) Grant Program,”, which is available at https://www.transportation.gov/grants/ss4a/grant-agreements under “Fiscal Year 2023.” Articles 7–30 are in the General Terms and Conditions. The General Terms and Conditions are part of this agreement.
(b) The Recipient acknowledges that it has knowledge of the General Terms and Conditions. Recipient also states that it is required to comply with all applicable Federal laws and regulations including, but not limited to, the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR part 200); National Environmental Policy Act (NEPA) (42 U.S.C. § 4321 et seq.); and Build America, Buy America Act (BIL, div. G §§ 70901-27).
(c) The Recipient acknowledges that the General Terms and Conditions impose obligations on the Recipient and that the Recipient’s non-compliance with the General Terms and Conditions may result in remedial action, termination of the SS4A Grant, disallowing costs incurred for the Project, requiring the Recipient to refund to the FHWA the SS4A Grant, and reporting the non-compliance in the Federal-government-wide integrity and performance system.

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ARTICLE 2

APPLICATION, PROJECT, AND AWARD

2.1 Application.

Application Title: City of Shafter Road Safety Action Plan Application Date: 07-07-2023

2.2 Award Amount.

SS4A Grant Amount: $160,000

2.3 Federal Obligation Information.

Federal Obligation Type: Single

2.4 Budget Period.

Budget Period: See Block 6 of Page 1

2.5 Grant Designation.

Designation: Planning and Demonstration
ARTICLE 3

SUMMARY PROJECT INFORMATION

3.1 Summary of Project’s Statement of Work.

The project will be completed in one phase as follows:

Base Phase: Pre-NEPA: The City of Shafter will develop a Road Safety Action Plan to identify and prioritize projects throughout the City that would significantly reduce or eliminate roadway fatalities and serious injuries for all road users. Once completed, this Plan will meet all SS4A’s Comprehensive Safety Action Plan requirements. The total estimated budget to complete this Action Plan is estimated is $200,000.

3.2 Project’s Estimated Schedule.

Action Plan Schedule

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Milestone Schedule Date
Planned NEPA Completion Date: By date of award
Planned Draft Plan Completion Date: 12-31-2026
Planned Final Plan Completion Date: 03-31-2027
Planned Final Plan Adoption Date: 06-30-2027
Planned SS4A Final Report Date: 09-01-2027

3.3 Project’s Estimated Costs.
(a) Eligible Project Costs
Eligible Project Costs
SS4A Grant Amount: $160,000
Other Federal Funds: $0
State Funds: $0
Local Funds: $40,000
In-Kind Match: $0
Other Funds: $0
Total Eligible Project Cost: $200,000
(b) Indirect Costs
Indirect costs are allowable under this Agreement in accordance with 2 CFR part 200 and the Recipient’s approved Budget Application. In the event the Recipient’s indirect cost rate changes, the Recipient will notify FHWA of the planned adjustment and provide supporting documentation for such adjustment. This Indirect Cost provision does not operate to waive the limitations on Federal funding provided in this document. The Recipient’s indirect costs are allowable only insofar as they do not cause the Recipient to exceed the total obligated funding.

ARTICLE 4

RECIPIENT INFORMATION

4.1 Recipient Contact(s).

Michael James
Public Works Director
City of Shafter
720 Commerce Way
Shafter, CA
661-746-5018
[email protected]

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4.2 Recipient Key Personnel.

Name Title or Position
Alex Gonzalez Deputy Public Works Director
Ravi Pudipeddi City Engineer

4.3 USDOT Project Contact(s).

Safe Streets and Roads for All Program Manager
Federal Highway Administration
Office of Safety
HSSA-1, Mail Stop: E71-117
1200 New Jersey Avenue, S.E.

Washington, DC 20590
202-366-2822
[email protected]
and
Agreement Officer (AO)
Federal Highway Administration
Office of Acquisition and Grants Management
HCFA-33, Mail Stop E62-310
1200 New Jersey Avenue, S.E.

Washington, DC 20590
202-493-2402
[email protected]
and
Division Administrator – Elissa Konove
Agreement Officer’s Representative (AOR)
FHWA California Division Office
650 Capitol Mall, Ste. 4-100
Sacramento, CA 95814
916-498-5015
[email protected]
and

Mike Shami
California Division Office Lead Point of Contact
Safety/Operations Engineer
650 Capitol Mall, Suite 4-100
Sacramento, CA 95814
916-990-8150
[email protected]

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ARTICLE 5

USDOT ADMINISTRATIVE INFORMATION

5.1 Office for Subaward and Contract Authorization.

USDOT Office for Subaward and Contract Authorization: FHWA Office of Acquisition and Grants Management

SUBAWARDS AND CONTRACTS APPROVAL
Note: See 2 CFR § 200.331, Subrecipient and contractor determinations, for definitions of subrecipient (who is awarded a subaward) versus contractor (who is awarded a contract).

Note: Recipients with a procurement system deemed approved and accepted by the Government or by the Agreement Officer (the “AO”) are exempt from the requirements of this clause. See 2 CFR 200.317 through 200.327. Note: This clause is only applicable to grants that do not include construction.

In accordance with 2 CFR 200.308(c)(6), unless described in the application and funded in the approved award, the Recipient must obtain prior written approval from the AO for the subaward, transfer, or contracting out of any work under this award above the Simplified Acquisition Threshold. This provision does not apply to the acquisition of supplies, material, equipment, or general support services. Approval will be issued through written notification from the AO or a formal amendment to the Agreement.

The following subawards and contracts are currently approved under the Agreement by the AO. This list does not include supplies, material, equipment, or general support services which are exempt from the pre-approval requirements of this clause.

5.2 Reimbursement Requests
(a) The Recipient may request reimbursement of costs incurred within the budget period of this agreement if those costs do not exceed the amount of funds obligated and are allowable under the applicable cost provisions of 2 C.F.R. Part 200, Subpart E. The Recipient shall not request reimbursement more frequently than monthly.
(b) The Recipient shall use the DELPHI iSupplier System to submit requests for reimbursement to the payment office. When requesting reimbursement of costs incurred or credit for cost share incurred, the Recipient shall electronically submit supporting cost detail with the SF-270 (Request for Advance or Reimbursement) or SF-271 (Outlay Report and Request for Reimbursement for Construction Programs) to clearly document all costs incurred.
(c) The Recipient’s supporting cost detail shall include a detailed breakout of all costs incurred, including direct labor, indirect costs, other direct costs, travel, etc., and the Recipient shall identify the Federal share and the Recipient’s share of costs. If the Recipient does not provide sufficient detail in a request for reimbursement, the Agreement Officer’s Representative (the “AOR”) may withhold processing that request until the Recipient provides sufficient detail.
(d) The USDOT shall not reimburse costs unless the AOR reviews and approves the costs to ensure that progress on this agreement is sufficient to substantiate payment. (e) In the rare instance the Recipient is unable to receive electronic funds transfers (EFT), payment by EFT would impose a hardship on the Recipient because of their inability to manage an account at a financial institution, and/or the Recipient is unable to use the DELPHI iSupplier System to submit their requests for disbursement, the FHWA may waive the requirement that the Recipient use the DELPHI iSupplier System.

The Recipient shall contact the Division Office Lead Point of Contact for instructions on and requirements related to pursuing a waiver.

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(f) The requirements set forth in these terms and conditions supersede previous financial invoicing requirements for Recipients.

ARTICLE 6

SPECIAL GRANT TERMS

6.1 SS4A funds must be expended within five years after the grant agreement is executed and DOT obligates the funds, which is the budget period end date in section 10.3 of the Terms and Conditions and section 2.4 in this agreement.

6.2. The Recipient demonstrates compliance with civil rights obligations and nondiscrimination laws, including Titles VI of the Civil Rights Act of 1964, the Americans with Disabilities Act (ADA), and Section 504 of the Rehabilitation Act, and accompanying regulations. Recipients of Federal transportation funding will also be required to comply fully with regulations and guidance for the ADA, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, and all other civil rights requirements.

6.3 SS4A Funds will be allocated to the Recipient and made available to the Recipient in accordance with FHWA procedures.

6.4 The Recipient of a Planning and Demonstration Grant acknowledges that the Action Plan will be made publicly available and agrees that it will publish the final Action Plan on a publicly available website.

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ATTACHMENT A

PERFORMANCE MEASUREMENT INFORMATION
Study Area: Shafter City Limits
Baseline Measurement Date: N/A
Baseline Report Date: N/A
Table 1: Performance Measure Table
Measure Category and Description
Measurement
Frequency and
Reporting
Deadline
Equity
[for all Grants]
Percent of Funds to Underserved
Communities: Funding amount (of total
project amount) benefitting underserved
communities, as defined by USDOT
Within 120 days
after the end of the
period of
performance
Costs
[for all Grants]
Project Costs: Quantification of the cost
of each eligible project carried out using
the grant
Within 120 days
after the end of the
period of
performance
Lessons Learned and
Recommendations
[for all Grants]
Lessons Learned and Recommendations:

Description of lessons learned and any
recommendations relating to future
projects or strategies to prevent death and
serious injury on roads and streets.

Within 120 days
after the end of the
period of
performance

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ATTACHMENT B

CHANGES FROM APPLICATION
Describe all material differences between the scope, schedule, and budget described in the application and the scope, schedule, and budget described in Article 3. The purpose of Attachment B is to clearly and accurately document any differences in scope, schedule, and budget to establish the parties’ knowledge and acceptance of those differences.

See Article 11 for the Statement of Work, Schedule, and Budget Changes. If there are no changes, please insert “N/A” in Section 3.3 of the table.

Scope:

Schedule:

Budget:

The table below provides a summary comparison of the project budget.

Fund Source
Application Section 3.3
$ % $ %
Previously Incurred Costs
(Non-Eligible Project Costs)
Federal Funds 0 0 0 0
Non-Federal Funds 0 0 0 0
Total Previously Incurred Costs 0 0 0 0
Future Eligible Project Costs
SS4AFunds 80 80
Other Federal Funds 0 0
Non-Federal Funds 20 20
Total Future Eligible Project
Costs 100 100
Total Project Costs 100 100

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ATTACHMENT C

RACIAL EQUITY AND BARRIERS TO OPPORTUNITY

1. Efforts to Improve Racial Equity and Reduce Barriers to Opportunity.

The Recipient states that rows marked with “X” in the following table align with the application:

A racial equity impact analysis has been completed for the Project. (Identify a report on that analysis or, if no report was produced, describe the analysis and its results in the supporting narrative below.)
The Recipient or a project partner has adopted an equity and inclusion program/plan or has otherwise instituted equity-focused policies related to project procurement, material sourcing, construction, inspection, hiring, or other activities designed to ensure racial equity in the overall delivery and implementation of the Project. (Identify the relevant programs, plans, or policies in the supporting narrative below.)
The Project includes physical-barrier-mitigating land bridges, caps, lids, linear parks, and multimodal mobility investments that either redress past barriers to opportunity or that proactively create new connections and opportunities for underserved communities that are underserved by transportation. (Identify the relevant investments in the supporting narrative below.) The Project includes new or improved walking, biking, and rolling access for individuals with disabilities, especially access that reverses the disproportional impacts of crashes on people of color and mitigates neighborhood bifurcation. (Identify the new or improved access in the supporting narrative below.) The Project includes new or improved freight access to underserved communities to increase access to goods and job opportunities for those underserved communities. (Identify the new or improved access in the supporting narrative below.)
The Recipient has taken other actions related to the Project to improve racial equity and reduce barriers to opportunity, as described in the supporting narrative below.

X The Recipient has not yet taken actions related to the Project to improve racial equity and reduce barriers to opportunity but intends to take relevant actions described in the supporting narrative below.

The Recipient has not taken actions related to the Project to improve racial equity and reduce barriers to opportunity and will not take those actions under this award.

2. Supporting Narrative.

In addition to safety, the Road Safety Action Plan prepared and submitted for adoption will consider opportunities to enhance Racial Equity and Reduce Barriers to Opportunity.

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ATTACHMENT D

CLIMATE CHANGE AND ENVIRONMENTAL JUSTICE IMPACTS

1. Consideration of Climate Change and Environmental Justice Impacts.

The Recipient states that rows marked with “X” in the following table align with the application:

The Project directly supports a Local/Regional/State Climate Action Plan that results in lower greenhouse gas emissions. (Identify the plan in the supporting narrative below.)
The Project directly supports a Local/Regional/State Equitable Development Plan that results in lower greenhouse gas emissions. (Identify the plan in the supporting narrative below.)
The Project directly supports a Local/Regional/State Energy Baseline Study that results in lower greenhouse gas emissions. (Identify the plan in the supporting narrative below.)
The Recipient or a project partner used environmental justice tools, such as the EJScreen, to minimize adverse impacts of the Project on environmental justice communities. (Identify the tool(s) in the supporting narrative below.) The Project supports a modal shift in freight or passenger movement to reduce emissions or reduce induced travel demand. (Describe that shift in the supporting narrative below.)
The Project utilizes demand management strategies to reduce congestion, induced travel demand, and greenhouse gas emissions. (Describe those strategies in the supporting narrative below.)
The Project incorporates electrification infrastructure, zero-emission vehicle infrastructure, or both. (Describe the incorporated infrastructure in the supporting narrative below.)
The Project supports the installation of electric vehicle charging stations. (Describe that support in the supporting narrative below.) The Project promotes energy efficiency. (Describe how in the supporting narrative below.)
The Project serves the renewable energy supply chain. (Describe how in the supporting narrative below.)
The Project improves disaster preparedness and resiliency (Describe how in the supporting narrative below.)
The Project avoids adverse environmental impacts to air or water quality, wetlands, and endangered species, such as through reduction in Clean Air Act criteria pollutants and greenhouse gases, improved stormwater management, or improved habitat connectivity. (Describe how in the supporting narrative below.)
The Project repairs existing dilapidated or idle infrastructure that is currently causing environmental harm. (Describe that infrastructure in the supporting narrative below.)
The Project supports or incorporates the construction of energy- and locationefficient buildings. (Describe how in the supporting narrative below.) The Project includes recycling of materials, use of materials known to reduce or reverse carbon emissions, or both. (Describe the materials in the supporting narrative below.)

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The Recipient has taken other actions to consider climate change and environmental justice impacts of the Project, as described in the supporting narrative below.

X The Recipient has not yet taken actions to consider climate change and environmental justice impacts of the Project but will take relevant actions described in the supporting narrative below.

The Recipient has not taken actions to consider climate change and environmental justice impacts of the Project and will not take those actions under this award.

2. Supporting Narrative.

In addition to safety, the Road Safety Action Plan prepared and submitted for adoption will also consider and promote projects that enhance Climate Change and Environmental Justice Impacts.

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ATTACHMENT E

LABOR AND WORKFORCE

1. Efforts to Support Good-Paying Jobs and Strong Labor Standards The Recipient states that rows marked with “X” in the following table align with the application:

The Recipient demonstrate, to the full extent possible consistent with the law, an effort to create good-paying jobs with the free and fair choice to join a union and incorporation of high labor standards. (Identify the relevant agreements and describe the scope of activities they cover in the supporting narrative below.) The Recipient or a project partner has adopted the use of local and economic hiring preferences in the overall delivery and implementation of the Project. (Describe the relevant provisions in the supporting narrative below.) The Recipient or a project partner has adopted the use of registered apprenticeships in the overall delivery and implementation of the Project. (Describe the use of registered apprenticeship in the supporting narrative below.)
The Recipient or a project partner will provide training and placement programs for underrepresented workers in the overall delivery and implementation of the Project. (Describe the training programs in the supporting narrative below.)
The Recipient or a project partner will support free and fair choice to join a union in the overall delivery and implementation of the Project by investing in workforce development services offered by labor-management training partnerships or setting expectations for contractors to develop labor-management training programs. (Describe the workforce development services offered by labor-management training partnerships in the supporting narrative below.) The Recipient or a project partner will provide supportive services and cash assistance to address systemic barriers to employment to be able to participate and thrive in training and employment, including childcare, emergency cash assistance for items such as tools, work clothing, application fees and other costs of apprenticeship or required pre-employment training, transportation and travel to training and work sites, and services aimed at helping to retain underrepresented groups like mentoring, support groups, and peer networking. (Describe the supportive services and/or cash assistance provided to trainees and employees in the supporting narrative below.)
The Recipient or a project partner has documented agreements or ordinances in place to hire from certain workforce programs that serve underrepresented groups. (Identify the relevant agreements and describe the scope of activities they cover in the supporting narrative below.)

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The Recipient or a project partner participates in a State/Regional/Local comprehensive plan to promote equal opportunity, including removing barriers to hire and preventing harassment on work sites, and that plan demonstrates action to create an inclusive environment with a commitment to equal opportunity, including:
a. affirmative efforts to remove barriers to equal employment opportunity above and beyond complying with Federal law; b. proactive partnerships with the U.S. Department of Labor’s Office of Federal Contract Compliance Programs to promote compliance with EO 11246 Equal Employment Opportunity requirements and meet the requirements as outlined in the Notice of Funding Opportunity to make good faith efforts to meet the goals of 6.9 percent of construction project hours being performed by women and goals that vary based on geography for construction work hours and for work being performed by people of color;
c. no discriminatory use of criminal background screens and affirmative steps to recruit and include those with former justice involvement, in accordance with the Fair Chance Act and equal opportunity requirements;
d. efforts to prevent harassment based on race, color, religion, sex, sexual orientation, gender identity, and national origin; e. training on anti-harassment and third-party reporting procedures covering employees and contractors; and
f. maintaining robust anti-retaliation measures covering employees and contractors.
(Describe the equal opportunity plan in the supporting narrative below.) The Recipient has taken other actions related to the Project to create goodpaying jobs with the free and fair choice to join a union and incorporate strong labor standards. (Describe those actions in the supporting narrative below.) X
The Recipient has not yet taken actions related to the Project to create goodpaying jobs with the free and fair choice to join a union and incorporate strong labor standards but, before beginning construction of the project, will take relevant actions described in the supporting narrative below.

The Recipient has not taken actions related to the Project to improving goodpaying jobs and strong labor standards and will not take those actions under this award.

2. Supporting Narrative.

The Road Safety Action Plan prepared and submitted for adoption will stipulate that future construction or implementation projects take relevant actions to support Good-Paying Jobs and Strong Labor Standards.

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CONSENT CALENDAR

CITY OF SHAFTER

CITY COUNCIL REPORT
MEETING DATE: August 6, 2024
FROM: Gabriel A. Gonzalez, City Manager
PREPARED BY: Marcos Torres, Deputy Public Works Director SUBJECT: APPROVAL OF PURCHASE OF THREE (3) - 3/4 TON UTILITY TRUCKS FOR PUBLIC WORKS IN AMOUNT OF $182,860

RECOMMENDATION
Council find the requested action is exempt from the California Environmental Quality Act (CEQA); accept bids received for the purchase of three (3) 3/4 ton utility trucks; reject the top two bids due to extended lead times and authorize the Deputy Public Works Director to award the purchase of three (3) utility trucks to Motor City in the amount of $182,856.51.

BACKGROUND
Public Works routinely receives funds to replace aging fleet trucks and add trucks to the fleet as the City's needs and services expand. Over the past several years, the department has focused on purchasing 3/4-ton trucks due to their enhanced towing capacity and versatility.

Fiscal Year 2024-2025 has a budget of $210,000 to purchase three (3) new trucks for Public Works to meet its immediate needs and plans, funded by numerous divisions, including Streets, Parks, Water, and Wastewater. On July 9, 2024, a bid request for this purchase was issued to local dealers and published on the City's bidding and procurement website.

ANALYSIS
On July 26, 2024, eight (8) bids were received and publicly opened. The bid results, which were evaluated based on the total bid price and expected delivery date, are as follows:

BID
NO.

TRUCK SUPPLIER EXPECTED

DELIVERY DATE
TOTAL BID PRICE $
1 McPeeks Dodge 160 DAYS $178,018.35
2 Jim Burke Ford 11/15/24 $181,682.34
3 Motor City NOW $182,856.51

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APPROVAL OF PURCHASE OF THREE (3) - 3/4 TON UTILITY TRUCKS FOR PUBLIC WORKS IN AMOUNT OF $182,860
- 2 -
4 Rush Truck Center 90-120 DAYS $185,800.74
5 Keller Motors 180-260 DAYS $188,085.18
6 Haddad Dodge NOW $192,189.99
7 Galpin Ford 3-5 DAYS $202,117.44
8 One Nation 30 DAYS $242,697.83
Upon evaluation, it was determined that the top two (2) bids, based on price, have lead times that do not align with our immediate operational needs. Specifically, McPeeks Dodge and Jim Burke Ford have lead times of one hundred and sixty (160) and one hundred and twenty (120) days respectively.

Ensuring timely procurement of new trucks is essential for maintaining service levels and operational efficiency. While cost is an important factor, it must be balanced with delivery timelines to meet our immediate needs. Therefore, staff recommends awarding the truck bid to Motor City GMC, which has all three (3) utility trucks ready for delivery for the total amount of $182,856.51.

FISCAL IMPACT
The budget for Public Works fleet truck purchasing for fiscal year 2024-2025 is $210,000, which covers the requested amount. The trucks will be added to the fleet and will be factored into the vehicle replacement program and future operating budgets. No budget action is required.

CEQA ANALYSIS
The action is not defined as a "project" per Section 15378(b)(4) of the CEQA Guidelines because the action is the purchase of fleet trucks and therefore, it is governmental fiscal activity that does not involve any commitment to a specific project that can result in a potentially significant impact and not subject to CEQA.

APPROVED BY THE CITY ATTORNEY
Not Applicable

ALTERNATIVES
The Council can elect to defer the purchase of three (3) utility trucks to preserve capital outlay budgets for other needs or consider utilizing existing trucks beyond their useful life and wait the three (3) to five (5) month time frame submitted by bidder number one (1) and two (2). However, the current fleet of our utility trucks is aging, which may lead to increased maintenance costs, higher downtime, and potential disruptions in service delivery. Therefore, no alternative action is recommended.

NEXT STEPS
Upon Council authorization, a purchase order will be issued to Motor City.

ATTACHMENTS

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APPROVAL OF PURCHASE OF THREE (3) - 3/4 TON UTILITY TRUCKS FOR PUBLIC WORKS IN AMOUNT OF $182,860
- 3 -

1. Bid Opening Sheet

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CONSENT CALENDAR

CITY OF SHAFTER

CITY COUNCIL REPORT
MEETING DATE: August 6, 2024
FROM: Gabriel A. Gonzalez, City Manager
PREPARED BY: David Franz, Community Services Director
SUBJECT: AUTHORIZE ISSUANCE OF REQUEST FOR QUALIFICATIONS

FOR AQUATIC CENTER AND RECREATION OPERATIONS AND

FEASIBILITY STUDIES FOR AQUATIC CENTER AND FORMER

MODIFIED COMMUNITY CORRECTIONAL FACILITY

RECOMMENDATION
Council find the action is not defined as a “project” per Section 15378(b)(5) of the CEQA Guidelines; approve issuing the Request for Qualifications (RFQ) and feasibility studies for the operation of the Shafter Aquatic Center and the City's former correctional facility for recreational use.

BACKGROUND
The operations agreement with the Shafter Recreation and Parks District was terminated, leading to the initial closure of the Aquatic Center, which was continued due to COVID-19. Council previously authorized the rebuilding of pools and the demolition and replacement of the main building at the Shafter Aquatic Center. While construction is expected to be completed in the 2024-25 Fiscal Year, management of operations at the renovated Aquatic Center has to be determined.

The City of Shafter formerly operated a Modified Community Correctional Facility (MCCF), which has been decommissioned and is available for other uses by the City. One possible use would be as a recreation facility.

ANALYSIS
Staff has been exploring the possibility of contracting with a professional recreation facility management company for the Aquatic Center and former correctional facility. This would have the advantage of quickly providing the City with a qualified, experienced operator in a field with high health and safety risk and associated regulations.

Through the Request for Qualification process, the City seeks to identify qualified operators for the management and operation of the Shafter Aquatic Center and former MCCF facilities for recreational use. The selected operator will be responsible for daily operations, staffing, maintenance, programming, safety, financial management, and marketing. The RFQ outlines the scope of services, qualification requirements,

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AUTHORIZE ISSUANCE OF REQUEST FOR QUALIFICATIONS FOR AQUATIC CENTER AND

RECREATION OPERATIONS AND FEASIBILITY STUDIES FOR AQUATIC CENTER AND FORMER

MODIFIED COMMUNITY CORRECTIONAL FACILITY
- 2 -
submission requirements, evaluation criteria, and timeline for submissions. This process ensures that the facility will be managed by an operator with the necessary experience, skills, and resources to effectively manage and maintain the facility.

FISCAL IMPACT
There is no direct fiscal impact associated with issuing the RFQ. The cost of feasibility studies will be included in the submitted responses to the RFQ. The costs related to the operation and management of the Shafter Aquatic Center would be detailed in feasibility studies submitted by interested operators.

CEQA ANALYSIS
The action is not defined as a “project” per Section 15378(b)(5) of the CEQA Guidelines because the action is approval of a request for qualifications for the possibility of contracting with a professional recreation facility management company for the Aquatic Center and therefore, it is organizational and administrative activity that will not result in direct or indirect physical changes to the environment and not subject to CEQA.

APPROVED BY THE CITY ATTORNEY

ALTERNATIVES
The Council could choose not to issue the RFQ and explore alternative methods for managing the Shafter Aquatic Center and potential uses of the former MCCF. However, this may delay the use of the facilities and impact the community's ability to utilize the spaces for recreational purposes.

NEXT STEPS
If approved by Council, the RFQ will be issued on August 7, 2024. The deadline for questions will be August 28, 2024, and submissions will be due on September 4, 2024, with the final selection anticipated on September 11, 2024.

ATTACHMENTS

1. Request for Qualifications SAC and IRF 8.6.24 (1)

Page 220 of 610 ends

Request for Qualifications
Operation of the Shafter Aquatic Center and Indoor Recreation Facility The City of Shafter is seeking qualified operators for the management and operation of the Shafter Aquatic Center and an indoor recreation facility that might include pickleball, soccer, and other recreational activities. The indoor facility will need to be substantially remodeled to use. This Request for Qualifications (RFQ) is designed to identify potential operators with the necessary experience, skills, and resources to effectively manage and maintain recreational facilities of these types. The RFQ is also to receive quotes for conducting feasibility studies to determine the operating budgets for the facilities.

Facilities Overview
The Shafter Aquatic Center is a community aquatic facility currently under construction (expected completion date is July 1, 2025), which will serve the community of Shafter, California. The center features:
● Approximately 6,000 sf of water surface suitable for youth and high school swimming and diving events
● Approximately 3,250 sf of building space with locker rooms for athletes and visitors, office space for staff, storage, and concessions.

The indoor recreation facility is 85,000 sf. It was formerly a prison and would require substantial remodeling to be fit for use. For this reason, operators should provide qualifications for operating indoor recreation facilities generally.

Scope of Services
The selected operator will be responsible for:
● Daily operations and management of the facilities
● Staffing, including lifeguards and instructors
● Maintenance of pool, locker rooms, offices, and all support facilities ● Programming and scheduling of activities
● Safety and risk management
● Financial management and reporting
● Marketing and community outreach
Submission Requirements
Interested parties should submit a qualification package including:

1. Cover letter

2. Company profile

3. Portfolio of current and past aquatic operation projects, including programming and community engagement

4. Experience in managing competition pools and hosting swim/dive events

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5. Experience operating indoor recreational facilities

6. At least three (3) references from current or previous clients

7. Quote a feasibility study to determine the operating budget for each facility Evaluation Criteria
● Demonstrated experience and success in aquatic and recreation facility management ● Operational capacity and resources
● Quality of references and past performance
● Innovation in programming and community engagement
● Financial stability and proposed operational model
● Experience with competition-grade facilities and event management ● Cost and completeness of proposed feasibility study
Submission Instructions
Please submit your qualifications package by September 4, 2024 to:

David Franz
Community Services Director
City of Shafter
Electronic submissions are preferred and should be sent to [email protected].

Timeline
● RFQ Issue Date: August 7, 2024
● Deadline for Questions: August 28, 2024
● Submission Deadline: September 4, 2024
● Final Selection: September 11, 2024
Additional Information
For questions or additional information, please contact:

David Franz
Community Services Director
City of Shafter
336 Pacific Avenue
Shafter, CA 93263
[email protected]

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CONSENT CALENDAR

CITY OF SHAFTER

CITY COUNCIL REPORT
MEETING DATE: August 6, 2024
FROM: Gabriel A. Gonzalez, City Manager
PREPARED BY: Chris Schultz, Assistant IT Manager
SUBJECT: APPROVAL OF ANNUAL PAYMENT IN THE AMOUNT OF $38,500

FOR SMALL GOVERNMENT ENTERPRISE AGREEMENT WITH
ENVIRONMENTAL SYSTEMS RESEARCH INSTITUTE, INC. FOR

GIS MAPPING SERVICES

RECOMMENDATION
Council find action is not defined as a “project” per Section 15378(b)(4) of the CEQA Guidelines; authorize the Assistant IT Manager to approve the annual payment of our 3-year Small Government Enterprise Agreement (SGEA), referenced in quote #26216636 in the amount of $38,500, to Environmental Systems Research Institute, Inc. (ESRI), allowing staff to receive uninterrupted use of GIS online services and mapping products.

BACKGROUND
City staff continues to rely on the use of its enterprise GIS system. Our current SGEA with ESRI, Inc. allows staff to have access to data and maps in the field as well as in the office. Many City departments rely heavily on the GIS services accessible in order to make smart decisions regarding personnel, assets, business operations, and financial conclusions.

Staff frequently view online dashboards that provide them with accurate, up-to-theminute data and a customized experience that saves time. Moreover, the City’s GIS staff continue to expand the services provided within our SGEA, including the continued expanded use of drone technology to assist in surveying city property, and the development of a public-facing website dedicated to spatial data and maps. This past fiscal year, GIS was an integral part of implementing the new Land Management System as well as use for a variety of important conference presentations that focused heavily on our mapping resources.

ANALYSIS
The SGEA provides access to GIS services to all city staff, the majority of whom are currently accessing the system. In addition, the SGEA allows the citizens of Shafter and the public to have access to our curated data, maps and applications by way of the Shafter Mapping Center. The City’s current 3-year contract with ESRI will expire on

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APPROVAL OF ANNUAL PAYMENT IN THE AMOUNT OF $38,500 FOR SMALL GOVERNMENT ENTERPRISE AGREEMENT WITH ENVIRONMENTAL SYSTEMS RESEARCH INSTITUTE, INC.

FOR GIS MAPPING SERVICES
- 2 -
August 30, 2025. This is the final of three payments related to the aforementioned Agreement.

FISCAL IMPACT
Operational funds from multiple City departments that use GIS technology have adequate funding to absorb the City’s annual renewal payment of $38,500 proposed in the quote. Therefore, no budget action is required.

CEQA ANALYSIS
The action is not defined as a “project” per Section 15378(b)(4) of the CEQA Guidelines because the action is the approval of annual payment for mapping services and therefore, it is governmental fiscal activity that does not involve any commitment to a specific project that can result in a potentially significant impact and not subject to CEQA.

APPROVED BY THE CITY ATTORNEY
No

ALTERNATIVES
An alternative to the recommended action is to reject the ESRI Small Government Enterprise Agreement 3-year renewal. This action would disable access to ESRI products until a new contract is signed with ESRI, Inc. Disapproval would save the City the remaining contract amount of $38,500 over the next year, but the savings would strongly diminish through the overall loss of services, data accountability, inability to access online mapping resources, and loss of field data collection capabilities. Therefore, City staff does not recommend the alternative.

NEXT STEPS
Upon approval of Council, staff will remit payment to ESRI, Inc. through our invoiceprocessing system and access to our enterprise system will be renewed until August 30, 2025.

ATTACHMENTS

1. Esri Quote SGEA 2024

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Subject: Renewal Quotation
Date: 06/03/2024
To: Chris Schultz
Organization: City of Shafter
GIS Office
Fax #: Phone #: 661-746-5086
From: Heather Carmody
Fax #: 909-793-4801 Phone #: +19093692314 Ext. 2314
Email: [email protected]
Number of pages transmitted Quotation #26216636
(including this cover sheet): 4 Document Date: 06/03/2024 Please find the attached quotation for your forthcoming term. Keeping your term current may entitle you to exclusive benefits, and if you choose to discontinue your coverage, you will become ineligible for these valuable benefits and services.

If your quote is regarding software maintenance renewal, visit the following website for details regarding the maintenance program benefits at your licensing level
http://www.esri.com/apps/products/maintenance/qualifying.cfm All maintenance fees from the date of discontinuation will be due and payable if you decide to reactivate your coverage at a later date.

Please note: Certain programs and license types may have varying benefits. Complimentary User Conference registrations, software support, and software and data updates are not included in all programs.

Customers who have multiple copies of certain Esri licenses may have the option of supporting some of their licenses with secondary maintenance.

For information about the terms of use for Esri products as well as purchase order terms and conditions, please visit
http://www.esri.com/legal/licensing/software-license.html If you have any questions or need additional information, please contact Customer Service at 888-377-4575 option 5.

Esri Inc
380 New York St
Redlands CA 92373-8118

Page 225 of 610 ends

Per the terms and conditions in your Esri Enterprise License Agreement, your organization is required to provide an annual usage report. This report should detail all deployments made under this agreement for your previous term, and should be provided to Esri as an Excel spreadsheet.

The annual usage report must include actual license counts by product, licensee, and location.

Please return your report via email to [email protected].

Thank you in advance for your prompt attention to this matter. 10 1 168178 38,500.00 38,500.00
Populations of 25,001 to 50,000 Small Government Enterprise Agreement Annual Subscription Start Date: 08/31/2024
End Date: 08/30/2025
Subscription ID: 2124088197
City of Shafter
GIS Office
720 Commerce Way
Shafter CA 93263-9530
Attn: Chris Schultz
Email: [email protected]
Phone: 661-746-5086
_______________________________________________________________________ Please note Esri has introduced a price change and this quote reflects current pricing for your organization. It is important to us that we are able to continue to deliver value through enhancements to products, solutions, and capabilities.

Your renewal provides access to all the benefits you are familiar with, which you can review at https://go.esri.com/maintenance For questions related to the price change, please reach out to your assigned Esri Account Manager.

Quotation is valid for 90 days from document date.

Any estimated sales and/or use tax has been calculated as of the date of this quotation and is merely provided as a convenience for your organization's budgetary purposes. Esri reserves the right to adjust and collect sales and/or use tax at the actual date of invoicing. If your organization is tax exempt or pays state taxes directly, then prior to invoicing, your organization must provide Esri with a copy of a current tax exemption certificate issued by your state's taxing authority for the given jurisdiction.

Esri may charge a fee to cover expenses related to any customer requirement to use a proprietary vendor management, procurement, or invoice program.

To expedite your order, please reference your customer number and this quotation number on your purchase order.

Send Purchase Orders To:

Environmental Systems Research Institute, Inc.
380 New York Street
Redlands, CA 92373-8100
Attn: Heather Carmody
Please include the following remittance address
on your Purchase Order:

Environmental Systems Research Institute, Inc.

P.O. Box 741076
Los Angeles, CA 90074-1076
Item Qty Material# Unit Price Extended Price
_______________________________________________________________________________ _______________________________________________________________________________ Date: 06/03/2024 Quotation Number: 26216636 Contract Number: SMALL GOVT ELA US 380 New York St
Redlands, CA 92373-8118
Phone: +190936923142314
Fax #: 909-793-4801
Customer Number: 123969
For questions regarding this document, please contact Customer Service at 888-377-4575.

Quotation
_______________________________________________________________________________

Page 226 of 610 ends

Item Subtotal 38,500.00
Estimated Tax 0.00
Total USD 38,500.00
DUNS/CEC: 06-313-4175 CAGE: 0AMS3
Item Qty Material# Unit Price Extended Price
_______________________________________________________________________________ _______________________________________________________________________________

Page 2 ends

Date: 06/03/2024 Quotation Number: 26216636 Contract Number: SMALL GOVT ELA US 380 New York St
Redlands, CA 92373-8118
Phone: +190936923142314
Fax #: 909-793-4801
Quotation

Page 227 of 610 ends

Renew online by using a credit card, purchase order, or by requesting an invoice at https://www.esri.com/en-us/quote-order/renew.

If there are any changes required to your quotation please respond to this email and indicate any changes in your invoice authorization.

If you choose to discontinue your support, you will become ineligible for support benefits and services. All maintenance fees from the date of discontinuation will be due and payable if you decide to reactivate your support coverage at a later date.

The items on this quotation are subject to and governed by the terms of this quotation, the most current product specific scope of use document found at
http://assets.esri.com/content/dam/esrisites/media/legal/product-specific-terms-of-use/e300.pdf , and your applicable signed agreement with Esri. If no such agreement covers any item quoted, then Esri's standard terms and conditions found at http://assets.esri.com/content/dam/esrisites/media/legal/ma-full/ma-full.pdf apply to your purchase of that item. Federal government entities and government prime contractors authorized under FAR 51.1 may purchase under the terms of Esri's GSA Federal Supply Schedule. Supplemental terms and conditions found at http://www.esri.com/en-us/legal/terms/state-supplemental apply to some state and local government purchases. All terms of this quotation will be incorporated into and become part of any additional agreement regarding Esri's offerings.

Acceptance of this quotation is limited to the terms of this quotation. Esri objects to and expressly rejects any different or additional terms contained in any purchase order, offer, or confirmation sent to or to be sent by buyer. Unless prohibited by law, the quotation information is confidential and may not be copied or released other than for the express purpose of system selection and purchase/license. The information may not be given to outside parties or used for any other purpose without consent from Esri. Delivery is FOB Origin.

In order to expedite processing, please reference the quotation number and any/all applicable Esri contract number(s) (e.g.

MPA, EA, GSA, BPA) on your ordering document.

Item Qty Material# Unit Price Extended Price
_______________________________________________________________________________ _______________________________________________________________________________

Page 3 ends

Date: 06/03/2024 Quotation No: 26216636 Customer No: 123969 Contract No: SMALL GOVT ELA US 380 New York St
Redlands, CA 92373-8118
Phone: +190936923142314
Fax #: 909-793-4801
Quotation

Page 228 of 610 ends

CONSENT CALENDAR

CITY OF SHAFTER

CITY COUNCIL REPORT
MEETING DATE: August 6, 2024
FROM: Gabriel A. Gonzalez, City Manager
PREPARED BY: Alex Gonzalez, Deputy Public Works Director SUBJECT: ADOPTION OF PROPOSED CITY OF SHAFTER GOALS AND

POLICIES CONCERNING THE USE OF THE MELLO-ROOS
COMMUNITY FACILITIES ACT OF 1982 TO FINANCE PUBLIC

FACILITIES AND SERVICES

RECOMMENDATION
Council find the action is not defined as a “project” per Section 15378(b)(2) of the CEQA Guidelines; adopt Resolution 2981, a Resolution of the City Council of the City of Shafter, California, adopting Goals and Policies Concerning the Use of the Mello-Roos Community Facilities Act of 1982 to Finance Public Facilities and Services.

BACKGROUND
The City has recognized the need for new development to be fiscally neutral and to pay for all public facilities and services necessary to serve the needs imposed by each new development.

The City has recently engaged in talks with the owners of undeveloped property seeking to develop projects and a special tax consultant to assist in establishing the City’s first community facilities district (“CFD”). Community Facilities District No. 0813 is proposed to be the City’s first CFD to levy a special tax to fund necessary public services in association with all new developments. However, prior to the formation of the CFD, the City must adopt its local goals and policies described below.

The Mello-Roos Community Facilities Act of 1982, as amended, California Government Code Section 53311 et seq. (the “Act”) requires public agencies to establish and adopt a “local goals and policy” document prior to establishing any CFD for the purposes of financing public improvements and services. Accordingly, the City Council has been provided the attached document, entitled the “City of Shafter Goals and Policies Concerning the use of the Mello-Roos Community Facilities Act of 1982 to Finance Public Facilities and Services” (the “CFD Goals and Policies”).

The CFD Goals and Policies contain the requirements set forth in Section 53312.7 of the Act. As such, the City has established specific criteria to be used and followed regarding the formation and administration of CFDs. These goals and policies may be amended and updated by the City at any time.

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ADOPTION OF PROPOSED CITY OF SHAFTER GOALS AND POLICIES CONCERNING THE USE OF THE MELLO-ROOS COMMUNITY FACILITIES ACT OF 1982 TO FINANCE PUBLIC

FACILITIES AND SERVICES
- 2 -
Approval of the attached resolution and the CFD Goals and Policies satisfies the requirements of the Act and allows the City to proceed with the planned formation of Community Facilities District No. 0813.

ANALYSIS
The requested action is to approve a resolution approving the City’s CFD Goals and Policies.

FISCAL IMPACT
There is no fiscal impact to the City’s general fund.

CEQA ANALYSIS
The action is not defined as a “project” per Section 15378(b)(2) of the CEQA Guidelines because the action is the adoption of goals and policies concerning the use of the Mello-Roos Community Facilities Act of 1982 and therefore, it is considered general policy and procedure making and not subject to CEQA.

APPROVED BY THE CITY ATTORNEY
Yes

ALTERNATIVES
The City Council could choose to not approve the attached resolution and not adopt the CFD Goals and Policies. However, without the adoption of the CFD Goals and Policies the City cannot complete the formation of the proposed CFD No. 0813. The City Council could also provide alternative direction to staff.

NEXT STEPS
The next step is for the City Council to consider and adopt the attached resolution.

ATTACHMENTS

1. Resolution 2981 - CFD No. 0813 - Resolution Adopting CFD Goals and Policies

2. Shafter - Goals and Policies Concerning the Use of the Mello-Roos (CFDs)

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17236.00125\42488557.1
RESOLUTION NO. 2981

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF SHAFTER, CALIFORNIA, ADOPTING GOALS AND
POLICIES CONCERNING THE USE OF THE MELLOROOS COMMUNITY FACILITIES ACT OF 1982 TO

FINANCE PUBLIC FACILITIES AND SERVICES
WHEREAS, the Mello-Roos Community Facilities Act of 1982, as amended (the “Act”), being Chapter 2.5, Part 1, Division 2, Title 5 of the Government Code of the State of California, provides that a local government, including the City of Shafter (the “City”), may initiate proceedings to establish a community facilities district (“CFD”) pursuant to the Act only if the legislative body thereof has first considered and adopted local goals and policies concerning the use of the Act; and
WHEREAS, the City Council of the City of Shafter (“City Council”) now desires to state its CFD goals and policies concerning the use of the Act; and WHEREAS, the City’s CFD goals and policies have been incorporated in the “City of Shafter Goals and Policies Concerning the Use of the Mello-Roos Community Facilities Act of 1982 to Finance Public Facilities and Services” (the “CFD Goals and Policies”) attached as Exhibit “A” hereto and incorporated herein by this reference which have been presented to the City Council for its consideration.

NOW, THEREFORE, IT IS HEREBY RESOLVED, by the City Council of the City of Shafter as follows:

Section 1. Recitals. The foregoing recitals are true and correct and are incorporated herein by this reference.

Section 2. CFD Goals and Policies. The CFD Goals and Policies are hereby adopted. A copy of which shall be kept on file in the office of the City Clerk.

Section 3. Effective Date. This Resolution shall become effective immediately following its adoption.

PASSED, APPROVED, AND ADOPTED THIS 6th DAY OF AUGUST, 2024. [Signatures on Following Page]

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17236.00125\42488557.1
Shafter City Council Resolution No. 2981
August 6, 2024

Page 2 ends

- 2 -
_________________________
Chad Given, Mayor Date
ATTEST:
________________________________________________
Yazmina Pallares, City Clerk Date
APPROVED AS TO FORM:
________________________________________________
Marco A. Martinez, City Attorney Date

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17236.00125\42488557.1
Shafter City Council Resolution No. 2981
August 6, 2024

Page 3 ends

CERTIFICATION OF THE GOVERNING BODY’S ACTION

STATE OF CALIFORNIA )
) ss.

COUNTY OF KERN )
I, Yazmina Pallares, City Clerk of the City of Shafter, DO HEREBY CERTIFY that the foregoing Resolution, a Resolution of the City Council of the City of Shafter, was duly passed and adopted at a Regular Meeting held on the 6th day of August, 2024 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAINED:

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Shafter this ____ day of _____________, 2024.

City Clerk of the City of Shafter

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17236.00125\42488557.1
EXHIBIT “A”

CITY OF SHAFTER GOALS AND POLICIES CONCERNING THE USE OF THE MELLO-ROOS COMMUNITY FACILITIES ACT OF 1982 TO FINANCE PUBLIC

FACILITIES AND SERVICES

Page 234 of 610 ends

17236.00125\42488556.1
1 CITY OF SHAFTER

GOALS AND POLICIES CONCERNING

THE USE OF

THE MELLO-ROOS COMMUNITY FACILITIES ACT
OF 1982 TO FINANCE PUBLIC FACILITIES AND SERVICES
Adopted August 6, 2024

Page 235 of 610 ends

17236.00125\42488556.1
2 CITY OF SHAFTER

GOALS AND POLICIES CONCERNING THE USE OF
THE MELLO-ROOS COMMUNITY FACILITIES ACT OF 1982

TO FINANCE PUBLIC FACILITIES AND SERVICES
Introduction.

The City Council of the City of Shafter (the "City Council") hereby establishes and states its goals and policies concerning the use of the Mello-Roos Community Facilities Act of 1982, as amended, (the “Act”), being Chapter 2.5 of Part I of Division 2 of Title 5 of the Government Code of the State of California in providing adequate public infrastructure improvements and services for the City of Shafter (the "City"). The following goals and policies shall apply to all Community Facilities Districts (the “CFD”) hereafter formed or proposed to be formed by the City. Any policy or goal stated herein may be supplemented or amended by resolution of the City Council.

The purpose of the “City of Shafter Goals and Policies Concerning the Use of the Mello-Roos Community Facilities Act of 1982 to Finance Public Facilities and Services” (the “CFD Goals and Policies”) is to provide City staff, the residents of the City, and the owners and developers of property located within the City with guidance in the application for and consideration of the establishment of CFDs within the City for the purpose of financing or assisting in financing the acquisition or construction of public infrastructure to benefit and serve either existing or new development or a combination thereof, and to finance ongoing costs of providing service and maintenance to public infrastructure. The underlying principals behind this policy are the protection of the public interest, assuring fairness in the application of special taxes to current and future property owners, assuring full disclosure of the existence of any special tax liens, insuring the creditworthiness of any CFD municipal bonds (“CFD Bonds”), protecting the City's credit rating and financial position and assuring that applicants for all CFD proceedings other than City initiated proceedings pay all costs associated with the formation of any CFD.

The scope of this policy is limited to the proposed formation of CFDs for the limited purpose of financing or assisting in financing the acquisition or construction of public infrastructure or to provide funding for services or maintenance.

The City is under no obligation to issue CFD Bonds. The ability to issue CFD Bonds depends upon the particular facts and circumstances of each CFD. When issuing CFD Bonds, the developer or property owners must agree to cooperate in connection with any covenants or other requirements that may be necessitated by tax-exempt bonds.

Priorities for CFD Financing/Funding.

The priority that various kinds of public facilities or services will have for financing or funding through the City’s use of the Act is as follows:
(a). public facilities to be owned and operated by the City that provide a demonstrated public benefit;
(b). public services to be performed by the City; and
(c). public facilities to be owned and operated by a public agency other than the City.

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17236.00125\42488556.1
3 Examples of a demonstrated public benefit may include, but are not limited to, the following:

1. Construction of a major public facility which meets a community need, for example a major arterial which will provide a vital roadway facility to alleviate congestion, park or recreational facilities intended to serve residents throughout the City, water distribution facilities, and storm drainage facilities which are a part of the storm drainage master plan.

2. Construction of public infrastructure sooner than would otherwise be required for a particular development project.

3. Construction of public infrastructure to serve commercial or industrial projects that will expand the City’s employment and/or sales tax base.

Equity of Special Tax Formulas and Maximum Special Taxes for CFDs.

Reasonable Basis of Apportionment. Special taxes must be allocated and apportioned on a reasonable basis to all categories and classes of property (other than exempt property) within the CFD. Exemptions from the special tax may be given to parcels which are publicly-owned, are held by property owners associations, are used for a public purpose such as open space or wetlands, or are affected by public utility easements making impractical their utilization for other than the purposes set forth in the easement.

Total Tax Burden. The total tax burden (that is, the anticipated maximum annual CFD special tax, together with ad valorem property taxes, special assessments, special taxes for any overlapping community facilities district, and any other taxes, fees and charges payable from and secured by the property) on any residential owner-occupied parcel in a CFD shall not exceed two percent (2.00%) of the estimated base sales price of such parcel upon completion of the public and private improvements relating thereto.

Rate and Method of Apportionment. The rate and method of apportionment (“RMA”) for CFD special taxes must be structured so as to produce special tax revenues sufficient to pay: (a) scheduled debt service on all CFD Bonds, if applicable; (b) pay annual services or maintenance expense, if applicable; and (c) reasonable and necessary annual administrative expenses of the CFD.

Additionally, the RMA may be structured so as to produce amounts sufficient to fund: (a) any amounts required to establish or replenish any reserve fund established for a CFD Bond issue; (b) any amounts required to establish or replenish any capital improvement plan or reserve and contingency fund established for CFD services and maintenance; (c) amounts to pay directly the costs of public facilities authorized to be financed by the CFD; (d) the accumulation of funds reasonably required for future debt service on CFD bonds; (e) amounts equal to projected delinquencies in special tax payments; (f) remarketing, credit enhancement or liquidity fees; and (g) any other costs or payments permitted by law.

In any case, the RMA must be structured such that the projected maximum special tax that could be levied in any fiscal year would produce special tax revenues at least equal to (a) 110% of projected annual debt service on all CFD Bonds for the calendar year commencing in such fiscal year, plus (b) projected administrative expenses of the CFD for the calendar year commencing in such fiscal year. Generally, the RMA for CFD special taxes will be required to include a back-up tax so that changes in development within the CFD would not result in the inability to levy special taxes that would produce special tax revenues in such amounts.

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17236.00125\42488556.1
4 Increases in Special Tax. The maximum special tax for services and maintenance for any taxable parcel within a CFD shall escalate at the greater of four percent (4.00%) or the annual percentage increase of a published Consumer Price Index (“CPI”). For facilities CFDs issuing CFD Bonds, the maximum special tax for any one taxable parcel within a CFD shall not escalate more than two percent (2%) per year. The increase in the special tax levied on any taxable parcel within a CFD as a consequence of delinquency or default by the owner on any other parcel may not be increased by more than ten percent (10.00%) of the rate that would have been levied had no delinquency or default existed, but in no event shall any special tax levied on any taxable parcel exceed any maximum specified in the Act or the RMA.

Prepayment of Special Tax Obligation. Generally, the RMA of a special tax for a facilities CFD issuing CFD Bonds will be structured so as to allow the prepayment of the full amount of the special tax obligation by property owners or any partial amount desired by the property owner. CFDs for services shall not have the ability to be prepaid.

Use of Special Tax Proceeds. Generally, the RMA of a special tax for a CFD will be structured to prohibit the use of special tax coverage to be used to reimburse a developer for acquired public facilities.

Credit Quality Requirements for CFD Bond Issues.

All terms and conditions of any CFD Bonds, including, without limitation, the sizing, timing, term, interest rates, discount, redemption features, flow of funds, investment provisions and foreclosure covenants, shall be established by the City. Each CFD Bond issue shall be structured to adequately protect bond owners and to avoid negatively impacting the bonding capacity or credit worthiness of the City.

Unless otherwise approved by the City Council, the following shall serve as minimum CFD Bond requirements:

Project Viability. The viability of the development project within a CFD is a critical component of the credit quality of a CFD Bond issue. Accordingly, the viability of each such development project will be reviewed and evaluated by the City. Under most circumstances, the viability of a development project is enhanced as the project moves further through the development process. Therefore, generally, a CFD will be established only if tract or parcel maps for the development project to be undertaken therein have been approved by the City Council and the project is consistent with the City’s General Plan.

Statutory Requirements. The City will require that the credit quality of any CFD Bond issue be such that the requirements of Section 53345.8 of the Government Code will be met.

Reserve Fund. In order to enhance the credit quality of CFD Bond issues, the City will require that each such bond issue be secured by a reserve fund. Generally, each such reserve fund will be required to be funded (with cash or an acceptable reserve surety or other credit facility) in an amount no less than the least of: (a) 10% of the initial principal amount of the bonds of such issue; (b) maximum annual debt service on the bonds of such issue; and (c) 125% of the average annual debt service on the bonds of such issue. Any reserve surety or other credit facility funding such a reserve fund will generally be required to be issued or guaranteed by an entity, the long term unsecured

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5 obligations of which are rated at least "A" by Moody's Investors Service or Standard & Poor's Global Ratings.

Credit Enhancement. Where a substantial amount of the property within a CFD is undeveloped, there is a concentration of ownership or insufficient value to lien the City may require credit enhancement in the form of bank letter of credit or other form of financial institution guarantee to increase the credit quality of such CFD Bond issue. The credit enhancement will be in the amount equivalent to a minimum of two (2) years of debt service payments on the bonds as security for the amount of future taxes to be paid. The credit enhancement shall remain in place until the special tax burden of the property owner providing the credit enhancement falls below twenty percent (20%) of the special tax burden.

Capitalized Interest. Interest shall be capitalized for a bond issue only so long as necessary to place the special tax installments on the assessment roll; provided, however, interest may be capitalized for a term to be established in the sole discretion of the City Council on a case-by-case basis, not to exceed an aggregate of eighteen (18) months, taking into consideration the value-to-debt ratio, the expected timing of initial residential occupancies, expected absorption and build out of the project, the expected construction and completion schedule for the public improvements to be funded from the proceeds of the bond issue in question, the size of the bond issue, the development pro forma and the equity position of the applicant and such other factors as the City Council may deem relevant.

Bond Structure. The term to maturity of any CFD Bonds shall not exceed the maximum term specified in the Act. Principal amortization of CFD Bonds shall commence no later than the end of the second bond year. CFD Bonds shall be structured such that, once principal amortization thereof has commenced, debt service thereon will be substantially level subject to annual increase as described under “Increase in Special Taxes”.

Limited Obligations. Neither the faith, credit or taxing power of the City shall be pledged to the payment of CFD Bonds. The sole source of revenue for the payment of CFD Bonds shall be the special taxes (net of a reasonable amount determined by the City to pay the annual costs of administration of the CFD and the CFD Bonds), capitalized interest, if any, credit enhancement, if any, and moneys on deposit in the reserve fund established for such bonds. The City shall not be required or expected to make any payment of the bonds out of its General Fund or other available funds.

Development Milestones. The City may require certain development milestones be reached prior to the issuance of bonds. The City desires to have at least 50% of the properties subject to special taxes within either the CFD or an improvement area boundary to have received building permits and be completed to substantially completed prior to the issuance of bonds secured by the property’s special taxes.

The City will require bond financings be structured so that bonds are purchased and owned by suitable investors. For example, the City may require placement of bonds with a limited number of sophisticated investors, large bond denominations, and/or transfer restrictions in situations where there is an insufficient value-to-lien ratio, where a substantial amount of the property within a CFD is undeveloped, where tax delinquencies are present in parcels within the CFD, and in any other situation identified by the City.

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6 Value-to-Debt Ratio. It is the City’s policy that the value-to-debt ratio, i.e., the full market value of the properties subject to the levy of special taxes, including the value of the improvements to be financed from the proceeds of the issue or series of special tax bonds for which the value-to-debt ratio is being computed, compared to the aggregate amount of the special tax lien proposed to be created, plus any fixed assessment liens and/or special tax liens, for a CFD, must be at least 4:1. A CFD with a value-to-debt ratio of less than 4:1, but equal to or greater than 3:1, may be approved, in the sole discretion of the City Council, upon a determination by the City Manager, after consultation with, the bond counsel, the underwriter, and the municipal advisor, a value-to-debt ratio of less than 4:1 is acceptable in light of the circumstances of the particular CFD and/or credit enhancement such as a letter of credit, or the escrow of bond proceeds to offset a deficiency in the required value-todebt ratio as it applies to the taxable property within the CFD in the aggregate or with respect to any development area.

Acquisition or Construction Districts.

The construction of public improvements may be funded by a developer or property owner and acquired by the City upon inspection and completion from the CFD bonds or and/or special tax proceeds (“Acquisition”) or funded by public contract led by the City or other public agency (“Construction”) or, in appropriate cases, both. The City may consider acquisition of discrete usable components of improvements or facilities or require all the improvement to be complete prior to Acquisition. Any work performed by Acquisition must be done under prevailing wage contracts and the applicant shall be responsible for such compliance.

Appraisals for CFD Bond Issues.

The definitions, standards and assumptions to be used in appraisals required in connection with the City's use of the Act for CFDs are as set forth in Section 53345.8 of the Act and the Appraisal Standards for Land Secured Financings published by the California Debt Advisory Commission and originally dated May 1994 and modified July 2004 (the "CDIAC Guidelines").

Notwithstanding the foregoing, if there is a conflict between the definitions, standards or assumptions in the CDIAC Guidelines or the corresponding definitions, standards or assumptions in the Uniform Standards of Professional Appraisal Practice of the Appraisal Foundation ("USPAP"), the definitions, standards, and assumptions of Section 53312.7(a)(5) shall govern.

Independent Absorption Study. An independent absorption study of the proposed residential development project shall be required for the formation of any CFD. The independent absorption study shall be used: 1) as a basis to verify proposed base pricing of the residential units subject to the levy of the special tax; and 2) to determine if the public financing of the public facilities is appropriate given the timing of development. Additionally, the projected absorption rates will be provided to the appraiser for use in the appraisal.

The appraiser shall be selected by the City and the appraisal shall be coordinated under the direction of the City. The selected appraiser must be willing to consent to the use of the appraisal in the official statement. The appraisal must be dated within three months of the date the bonds are priced, unless the City determines a longer time is appropriate.

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7 Disclosure for CFD Bond Issues.

Initial Disclosure. Each owner of property within a CFD that has not reached its planned development stage and that will be responsible for a substantial portion (as determined by the City) of annual debt service on an issue of CFD Bonds will be required to provide for inclusion in the official statement or other offering materials distributed in connection with the offering and sale of such bonds such information as may be required for the City to comply with, satisfy any requirements of, or avoid any liability under, any applicable federal or state securities laws.

Continuing Disclosure. Each owner of property within a CFD, and each subsequent owner of property therein, that has not reached its planned development stage and that will be responsible for a substantial portion (as determined by the City) of annual debt service on an issue of CFD Bonds will be required to provide such information, on an ongoing basis, as may be required for the underwriter of such bonds to satisfy the requirements imposed on it pursuant to Rule 15c2-12 promulgated under the Securities Exchange Act of 1934.

Joint Financing Agreements/Joint Powers Authority.

The City will not participate in a Joint Powers Authority nor will it enter into a Joint Financing Agreement for a CFD with regard to a non-City initiated CFD unless there is compliance with all City policies and the City receives the largest share of facilities to be funded by the CFD Bond proceeds not factoring in the special taxes to be collected over time.

Disclosure to Prospective Property Purchasers in CFDs.

The applicant for the formation of a CFD will be required to demonstrate to the satisfaction of the City Manager (when the term City Manager is used herein it shall mean the City Manager or his designee) that there will be full disclosure of the special tax obligation for such CFD and of any and all other special taxes or assessments on individual parcels to prospective purchasers or lessees of property within such CFD, including merchant builders, residential homeowners and commercial or industrial purchasers or lessees.

Such notice must include all of the following in addition to such other provisions as may be required by the Act or the applicant may deem necessary:
(a). Provide for full disclosure of the existence of the special tax lien and any other assessment or special tax obligation applicable to the properties within the CFD (whether imposed by the City or any other public agency), including the principal amount of the special tax obligation and any other applicable assessment or special tax obligation, term of each of the assessment or special tax liens and the amount of the expected payments of the special taxes and the maximum authorized special tax.
(b). Disclose the option to prepay the special tax obligation or allow the special tax to pay for public facilities to be passed through to the purchaser of such property and the adjustment, if any, in the sales price of the homes or other property which will apply if the special tax lien is passed through. Provide the ability for the prospective purchaser to elect to exercise the option either to prepay the special tax obligation at the close of escrow or to have the special taxes

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8 included in the property taxes for the property. Such disclosure shall be placed in all sales brochures, all other on-site advertising and all purchase documents. (c). Specify in all disclosure documents the name, title, telephone number and address of a representative of the City as provided to the applicant who may be contacted by any prospective purchaser of property within the CFD for further information regarding the CFD and the special tax lien.

The applicant must agree to provide an original copy of all applicable disclosure documents to the City prior to initiating property sales.

Advance of Funds to Pay Formation and Issuance Costs.

Except for those applications for CFDs where the City is the applicant, all City and consultant costs incurred in the evaluation of applications and the proceedings to form a CFD and issue CFD Bonds therefore will be paid by the applicant by advance deposit with the City of moneys sufficient to pay all such costs.

Each application for the formation of a CFD shall be accompanied by an initial deposit in an amount to be determined by the City Manager to be adequate to fund the evaluation of the application and undertake the proceedings to form the CFD and issue the CFD Bonds therefore (collectively, the “Formation and Issuance Costs”). The City Manager may, in his or her sole discretion, permit an applicant to make periodic deposits to cover the Formation and Issuance Costs rather than a single lump sum deposit; provided, however, no such costs shall be incurred by the City in excess of the amount then on deposit for such purposes. If additional funds are required to pay the required Formation and Issuance Costs, the City Manager may make written demand upon the applicant for such additional funds and the applicant shall deposit such additional funds with the City within five (5) working days of the date of receipt of such demand. Upon the depletion of the funds deposited by applicant for Formation and Issuance Costs, all proceedings to form the CFD and/or issue the CFD Bonds shall be suspended until receipt by the City of such additional funds as the City Manager may demand.

The deposits shall be used by the City to pay for Formation and Issuance Costs incurred by the City incident to the evaluation of the application and the proceedings for the formation of the CFD and the issuance of the CFD Bonds therefore, including, but not limited to, legal, special tax consultant, engineering, appraisal, market absorption, financial advisor, administrative and staff costs and expenses, required notifications, printing and publication costs.

The City shall refund any unexpended portion of the deposits, after payment or provision for payment of all Formation and Issuance Costs previously incurred, upon the occurrence of one of the following events:
(a). The formation of the CFD and the issuance of the CFD Bonds; (b). The formation of the CFD or the issuance of the CFD Bonds is disapproved by the City Council;
(c). The proceedings for the formation of the CFD and the issuance of the CFD Bonds are abandoned at the written request of the applicant; or

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9 (d). The CFD Bonds may not be issued and sold.

Except as otherwise provided herein, the applicant shall be entitled to reimbursement of all amounts deposited with the City to pay for Formation and Issuance Costs upon the formation of the CFD and the successful issuance and sale of the CFD Bonds for the CFD. Any such reimbursement shall be payable solely from the proceeds of the CFD Bonds.

The City shall not accrue or pay interest on any moneys deposited with the City.

Selection of Consultants.

The City shall select, in its sole discretion, and retain all consultants necessary for the evaluation of any application and the proceedings for the formation of a CFD and the issuance of the special tax bonds therefore, including, but not limited to, special tax consultant, bond counsel, municipal advisor, underwriter, appraiser, and market absorption consultant after consultation with the applicant and consideration of any recommendations of the applicant.

Development Rights.

Properties proposed to be included in a CFD must have received such discretionary land use approvals as may, in the determination of the City, be necessary to enable the City to adequately evaluate the CFD including the properties to be included and the improvements proposed to be financed. The City will issue bonds secured by the levy of special taxes within a CFD only when: (i) the properties included within such CFD have received those applicable discretionary land use approvals which would permit the development of such properties consistent with the assumptions utilized in the development of the RMA of the special taxes for such CFD and (ii) applicable environmental review has been completed.

It is the policy of the City Council in granting approval for development such as zoning, specific plan or subdivision approval to grant such approval as a part of the City's ongoing planning and land use approval process. In granting such approval, the City reserves such rights as may be permitted by law to modify such approvals in the future as the City Council determines the public health, safety, welfare and interest may require. Such approval when granted is subject to a condition that the construction of any part of the development does not, standing alone, grant any rights to complete the development of the remainder of such development. Construction of public improvements to serve undeveloped land financed through a CFD shall not vest any rights to the then existing land use approvals for the property taxed for such improvements or to any particular level, type or intensity of development or use. Applicants for a CFD must provide an express acknowledgment of this policy and shall expressly waive on their behalf and on behalf of their successors and assigns any cause of action at law or in equity including, but not limited to, taking or damaging of property, for reassessment of property or denial of any right protected by USC Section 1983 which might be applicable to the properties to be assessed.

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CONSENT CALENDAR

CITY OF SHAFTER

CITY COUNCIL REPORT
MEETING DATE: August 6, 2024
FROM: Gabriel A. Gonzalez, City Manager
PREPARED BY: Rogelio Sanchez, Finance Director
SUBJECT: APPROVAL OF AGREEMENT WITH RT LAWRENCE

CORPORATION FOR LOCKBOX SERVICES

RECOMMENDATION
Council find the action is not defined as a “project” per Section 15378(b)(4) of the CEQA Guidelines; approve an agreement with RT Lawrence Corporation for LockBox services and authorize the Finance Director to sign the LockBox services agreement.

BACKGROUND
LockBox services are designed to expedite the collection of paper-based payments and provide timely payment information to update accounts receivable records. These services, typically offered by third-party processors, involve receiving, opening, and processing payments on behalf of a government or business. Implementing LockBox services will enhance payment and posting accuracy, improve cash flow by reducing the time between mail delivery and payment deposits, and increase staff productivity by relieving personnel from the labor-intensive tasks of manually handling mail, making daily deposits, and posting manual payments.

To strengthen internal controls within the City, minimize the handling of utility payments, and improve cash flow, we recommend implementing a LockBox service. This will eliminate the manual processing and handling of thousands of paper checks.

The finance team conducted thorough research on various providers, including RT Lawrence, Bank-Up, and United Business Bank. RT Lawrence emerged as the most affordable and technologically advanced option with best practices. Therefore, the finance department recommends selecting RT Lawrence for LockBox services.

Under this arrangement, residents will mail their payments to a designated P.O. Box managed by RT Lawrence. Upon receipt, RT Lawrence will process the payments and send an electronic file to the City, detailing payment amounts and account numbers for easy import into the utility billing software. Additionally, RT Lawrence will submit a file to the bank to transfer the funds.

The implementation of LockBox services is expected to result in a more streamlined and efficient payment processing system.

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APPROVAL OF AGREEMENT WITH RT LAWRENCE CORPORATION FOR LOCKBOX SERVICES - 2 -

ANALYSIS
To enhance internal controls and increase efficiency in processing utility payments, changes are necessary within the Utility Billings area. Currently, the finance staff handle thousands of mailed payments each month. Implementing LockBox services will significantly reduce the number of payments processed manually, allowing staff to focus more on internal controls, cross-training, and other value-added activities.

The recent adoption of the InvoiceCloud online payment solution has increased web payments from approximately 6% to over 20%. Additionally, we anticipate that three local stores will process over 20% of payments. Together, these improvements through the InvoiceCloud solution are expected to automate over 45% of utility payments. The remaining 50% of mail-in payments can be automated with the proposed LockBox solution.

FISCAL IMPACT
No budget action is required. The LockBox was previously discussed during Fiscal Year 23/24 budget and the existing operating budget will cover the expense. The estimated annual cost is expected to be below $10,000.

CEQA ANALYSIS
The action is not defined as a “project” per Section 15378(b)(4) of the CEQA Guidelines because the action is the approval of agreement for lockbox services and therefore, it is the creation of a governmental funding mechanism or other fiscal activity that does not involve any commitment to a specific project that can result in a potentially significant impact and not subject to CEQA.

APPROVED BY THE CITY ATTORNEY
No

ALTERNATIVES
Maintain the existing manual payment processing system for mailed utility bills.

NEXT STEPS
Sign the agreement with RT Lawrence Corporation

ATTACHMENTS

1. City of Shafter

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Lockbox Services Proposal for

CITY OF SHAFTER
July 25, 2024
Submitted By:

RT Lawrence Corporation
John Phillips
7740 Painter Avenue, Suite 100 Whittier, CA 90602
Mobile Phone: 312-296-2796
www.rtlawrence.com

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July 25, 2024
Mr. Roger Sánchez Ruiz, MBA
Finance Director
City of Shafter
Pacific Ave, Shafter, CA 93263
Dear Mr. Ruiz:

Thank you for allowing RT Lawrence Corporation (RTL) to submit a proposal packet for Lockbox Services. We appreciate the opportunity to serve you and to present information tailored to your payment processing needs. RTL’s Lockbox Solution is the most “Problem Solving Oriented” lockbox solution in the market. This proposal outlines how our solution will exceed all City of Shafter expectations by streamlining processes and offering cost-effective features.

Founded in 1992, RTL has become one of the largest suppliers of payment processing solutions for cities, counties, insurance companies, and other sectors. We currently provide payment processing solutions to over 150 middlemarket corporate clients across the United States.

The reasons for our success are threefold:

1. Commitment to Quality Service: RTL takes pride in the quality of service we provide to our customers; our goal is “100% Customer-Loving-Us-Ness.” We understand the utilities business and have many different companies relying on us. We strive to offer the best possible customer service.

2. Client-Centric Approach: We listen and respond to our clients through our vibrant and active User Community and through visits by our Solution Design Specialists. The RTLFiRST Payment Solution is constantly evolving, incorporating Best Practices Designs continuously. Our clients’ needs, requests, and ideas are integral to our “Best Practice Based” Solution, which helps us streamline your operations effectively.

3. Configurable Solutions: From the very beginning, we designed RTLFiRST to be fully menu-driven and configurable.

This design allows us to provide a specific Lockbox Workflow solution cost-effectively, similar to offering customized solutions without customized programming. This approach enables our customers to meet their changing needs without requiring programming changes. We have loyal clients who have been with us for over 20 years, benefiting from the lowest Cost of Ownership in the long run.

Please note that the attached sample monthly estimate includes only one PO Box. For multiple lockbox operations, we recommend having one PO Box per operation to ensure mails are sorted separately and avoid mix-ups. Additional PO Boxes can be obtained from USPS at an extra cost.

Thank you for your consideration. Please call me if you have any questions.

Sincerely,
John Phillips
Director of Payment Solutions/ COO
Mobile: (312) 296.2796
E-mail: [email protected]

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ABOUT RTL
Company Ownership:

RT Lawrence Corporation
Founded March 1st, 1992
Incorporated in the state of California on February 8th, 1995 Corporate Office Location:
7440 Painter Avenue, Suite 100
Whittier, CA 90602
Phone: (626) 838-5000
Fax: (866) 330-3495
Web-Site: www.rtlawrence.com
RTL Contact:

John Phillips
Director of Payment Solutions/COO
Direct Number: (312) 296-2796
Email: [email protected]
Size of Firm
RT Lawrence Corporation (RTL) is a company with approximately seventy employees, including management and staff. Over the past 30 years, the company has grown at a consistent rate of 10 to 15%. RTL operates across the entire United States and Canada, serving a significant number of public sector government agencies. Our Remittance Processing Solutions are utilized by US Counties with populations as high as twenty million residents.

Number of Employees
RTL is composed of about seventy people, all of whom specialize in Lockbox Services and related functions such as Check 21, front counter solutions, internet payments, and credit card processing. This focus represents 100% of our company's dedication. Our business centers on image-based payment processing solutions and services, software development, systems integration, and, most importantly, customer service. RTL develops and supports all the products and services proposed herein. We are not dependent on any other software developers for the enhancement and support of our solutions, nor do we rely on subcontractors or outside firms for the management and day-to-day activities of our lockbox service operations.

History/Qualifications/Financial Solvency
RTL has been in the technology business providing leading edge automated solutions for over 30 years. Our company is divided into two main focus groups, system development and end-user support and service, and comprised of three distinct business units: 1) lockbox payment processing services, 2) remittance processing services and 3) data analytics. We have been providing image-based solutions from day one and started out in the general imaging industry. Within the past fifteen years, RTL shifted its focus to the financial industry, which

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has become a major cornerstone of our business. Our main business goal has been to be a single source solution provider for all of our Client’s payment processing needs, which include in-house remittance processing systems, backend imaging archival solutions, lockbox services, Check 21 check conversion services, electronic bill payment and presentment solutions, phone and internet payment services, credit card solutions and over-the-counter systems.

RTL is a privately held corporation. RTL has an excess of 150+ clients across the United States. All of which are supported by our Technical Support Team. Financially, annual gross sales have reflected solid profitability over the years, and RTL has never, in its entire existence, been a party to any litigation.

Our experience and expertise in technology won us the exclusive opportunity to be among the few vendors involved in the ACH pilot with NACHA for electronic check conversion, thus awarding us the clout of being one of the first true ACH processors in the industry. Our ATMS Network and ACH Solution Suite, with its unique ACH transaction management and reporting capabilities, is one of the most comprehensive in the market. The financial institutions, which we process ACH transactions through, are JP Morgan Chase, the largest ACH bank in the country, Bank of America, Union Bank of California, and Wells Fargo. With the Check 21 Act, our established banking partner relationships and constant strive to be leading-edge, not only do we offer ACH processing and electronic deposit, but image-exchange capabilities as well.

We are leaders in integration of remittance technology, over-the-counter systems, imaging archival, and internetbased applications and have provided seamless solutions that meet our clients’ specific business and automation needs. Our success rests on our customer service and the flexibility of our feature-rich applications. Our achievements can be exemplified in our 100% customer satisfied client base largely consisting of companies and organizations within the government, insurance, utility, newspaper, non-profit, banking and financial industry.

The ability to understand business operational needs and our in-depth knowledge of technology has warranted invitations to speak in various organizations for Insurance, Treasurer/Tax Collectors, Finance Officials, City Clerks, Student Business Officials, and Executive Management.

Company Experience
RT Lawrence Corporation is a remittance processing software developer. We are in complete control of the products we install and support as we do not resell an RPS system developed by others. The genesis of RTL is that of document imaging company, and thus the basis of the RTLFiRST Remittance Processing System proposed within this lockbox services packet.

Our company is over 30 years old, and most of our new business is a result of referrals. Our experience is extensive in this rather narrow vertical market, and it is important to point out that 100% of our R&D efforts and budget are focused on the continuing development of our remittance processing system. We also have a presence in other “payment processing” related markets such as government agencies, insurance companies, tax collectors, cable companies, and non-profit charitable organizations, etc. Our software is compatible with all the major transport manufactures (scanners). Our transports of choice are OPEX, Canon, Burroughs, IBML to name a few, and we are

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very experienced with many brands of equipment. All of our clients subscribe to our software support program and have the benefit of our “ever evolving” product enhancement.

Experience Factor
The continuing communications with our client base is the primary impetuous for software enhancements, as we listen to our clients and respond to requests for additional features and additional functionality. Example: there is an extensive reporting capability included in the system, and most of the reports are a result of our client’s requests and suggestions. In the reporting, module there is a productivity report that reports on how many payments were processed by payment type, by batch, by day, by operator. There are also statistical reports available on activity. The system includes the ability to create a “virtual check” in those cases where a check was not included or a “virtual stub” for check only payments received. All these enhancements are a result of “feedback” from our clients. City of Shafter will continue to benefit from these ever-evolving upgrades, not only from your specific input, but input from our entire client community.

SOC 1 Type 1 Audit Report & HIPAA Compliance
RT Lawrence maintains a System and Organization Controls 1 (SOC 1 ®
) audit report for our controls relevant to
internal controls over financial reporting. The complete audit report is available upon request. This audit will ensure our customers that RTL follows strict procedures in regards to handling your payments. In addition, RTL is fully HIPAA compliant and certified.

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RTL QUALIFICATIONS & EXPERIENCE
Company Expertise
RT Lawrence Corporation (RTL) is a Total Payment Processing Corporation specializing in In-House Remittance Solutions, Lockbox Solutions, Payment Processing Services, Disaster Recovery Solutions, and Remote Verification Services. We provide solutions to a variety of industries throughout the United States including: Non-Profit, Insurance (Auto, P&C, Health, etc.), Government (State, County, City/Municipalities levels), Utilities, Fulfillment Houses, Newspaper/Print companies and more! Our solutions are scalable to fit any business environment from the small to the largest in the country. We have been in business and providing quality products and services to clients since 1992. Our flagship RTLFiRST Remittance Solution is being utilized to streamline and automate the payment process of companies for years resulting in reduced overhead and increased cost savings.

Our Values
Backed by 30+ years’ experience, RT Lawrence has reshaped the total payment processing industry by demonstrating that a user-friendly, automated system will ensure more efficient operations. Organizations ranging from government to utilities, to insurance and non-profits rely on RTL to reduce labor costs and accelerate processing times resulting in top-notch customer service.

Locations
The RTL Corporate Office (above) is located in Whittier, CA. It houses our Executive Team, some Technical Support and our main Lockbox mail processing facility/equipment. We also have our satellite lockbox processing center in New
Hampshire.

RTL maintains a large office located in suburban Manila PH (left). This facility hosts our Help Desk, Account Management, Development, and Lockbox Verifiers. There are
approximately 50 employees in PH.

RTL has expanded its facilities in 2017 and created a dedicated Development and Research Lab which is located in Taiwan.

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In-House Remittance
The RTL flagship product and the basis for everything else we do is our RTL developed Remittance Processing Software Solution RTLFiRST. RTLFiRST is an imaging and handwriting recognition-based solution designated to process mailed-in payments with the least amount of labor. Its distributed workflow and comprehensive offering of user definable options puts the control of payments and business changes in your hands. The ability to proactively define payment rules and perform instantaneous payment searched take cost savings and customer service improvements to new heights.

Lockbox
Our RTLockbox services is a full-service operation that supports everything from daily mail pickup, payment scanning and imaging, online exception payment processing, bank deposit to provision of daily reports and datafile.

We maintain a highly automated and completely image-based processing environment. Our Processing Group uses the same state-of-the-art RTLFiRST technology to offer the payment processing service. The labor-saving recognition technology enables us to offer the lowest fees in the industry while providing the most features and options.

The RTLockbox payment processing cycle begins with mail pickup or delivery to our Payment Processing Center.

Part of our standard services includes mail pickup at the local post office to our lockbox facility. We also support the delivery of mailed-in payments to our facility, if such requirement is necessitated by the client. Mailroom operators utilize high-speed mail extractor machines to open mail. The envelope contents are removed and grouped together based on transaction type (i.e. single/single, multiples, payments with correspondence, checksonly, stub-only payments, etc.). Our lockbox operation utilizes an efficient Two-Pass image-based system and supports the processing of retail, wholesale and wholetail type of payment transactions. Wholesale and wholetail type of transactions would include payments with letters or correspondence, statement-based stubs with multiple accounts listed, etc.

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Remote Verification
Our Remote Verification Services is a cost-saving alternative and service solution. It is designed to assist with the verification function and/or data capture needs. This could be daily or on seasonal peak periods. Since we use the same RTLFiRST system, this allows us to easily configure a similar operation(s) to assist you with your data processing needs. Moreover, we currently have a team of verification staff familiar and experienced with the verification process in RTLFiRST. They are also required to understand and comply with your specific data capture requirements. Our remittance clients gain in large part just by being able to access expert resources.

Disaster Recovery
RTL knows that backup and contingency is important to your business-critical payment processing operations. Our Disaster Recovery Services were put in place to provide support and redundancy for customers who experience an unforeseen disaster which renders them inoperable. It is vital to many of our customers to maintain regular operations; it is not possible for some to be ‘down’ for one day or even weeks. Our Lockbox division will act as a ‘satellite facility’ or an extension of your operations.

If in the event your processing facility is down due to a natural/unnatural disaster, your payments will be rerouted to our office for processing – either just scan and verify or all the way to processing Check 21 and Billing files. RTL maintains a full copy our YOUR setup and once a year we jointly hold a “fire drill” and transfer payment processing to RTL for a short period.

That is why we have created a special disaster protection “hot backup site” solution for our RTLFiRST customers.

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LOCKBOX SERVICES
Our RTLockbox services is a full-service operation that supports everything from daily mail pickup, payment scanning and imaging, online exception payment processing, bank deposit to provision of daily reports and datafile.

We maintain a highly automated and completely image-based processing environment. The following briefly depicts the overall flow and inherent processing capabilities of our lockbox processing operations.

Mailroom Operation
The RTLockbox payment processing cycle begins with mail pickup or delivery to our Payment Processing Center.

Mailroom operators utilize high-speed mail extractor machines to open mail. The envelope contents are removed and grouped together based on transaction type (i.e. single/single, multiples, payments with correspondence, checks-only, stub-only payments, etc.).

Payment Processing Operation
Our lockbox operation utilizes an efficient Two-Pass image-based system and supports the processing of retail, wholesale and wholetail type of payment transactions. Wholesale and wholetail type of transactions would include payments with letters or correspondence, statement-based stubs with multiple accounts listed, etc.

Retail payments are scanned using high-speed transports. Wholesale and wholetail payments are scanned through our wholesale processing system. Images are taken of the payment documents and automated data capture of account and payment information from stub scanline, if available, and check MICR line is performed. Please note that letters or correspondence scanned will be “married” with the stub and/or check payment documents. This allows for all the documents in an envelope to be electronically grouped or kept together and maintains the “integrity” of the entire payment transaction as it proceeds through our payment processing channels and phases.

This capability has a huge impact and benefit when it comes to customer service as the image retrieval of the transaction will display all of the payment documents, stub and/or check and correspondence.

As payment batches are scanned, they then queue for “processing.” Our remittance processing system has a processor function with embedded CAR/LAR (Courtesy Amount Recognition and Legal Amount Recognition) engine, which has the ability to read check amounts. The Processor will do automatic payment balancing and validation of payment groups as well as run any automated special processing rules required by the customer and that was implemented in their lockbox operation.

Customer Control and Payment Verification
In the event the system finds an unbalanced payment (e.g. check amount does not balance stub due amount), it has the ability to electronically suspend or put this item on hold for our data entry or verification operators to review via an image-based process. Our verification staff performs the “front-line” review, correction and validation of any exception payments. If an operator comes across a transaction that meets a certain payment

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exception condition (e.g. check-only payment without any account information, multiple stub/multiple check transaction that does not balance, etc.), as defined and specified by the client, they can flag that transaction for presentment on the web for client operator review and decision.

What sets RTL apart from a traditional lockbox service provider is that we are able to extend control to our clients through our web-based verification feature, which gives them the ability to make decisions on extreme exception payments via the Internet from the comforts of their own office. These exception items can include payments such as a check-only where there is no account information on the check, thus requiring additional research against the client’s host billing system in order to process and apply the payment to the right account. There is no way a thirdparty organization could possibly process this payment correctly to the right account unless they had access to the client’s main system to do the necessary research.

The visibility and processing control that this feature alone provides you is critical to ensuring that these types of payments get processed accurately and in a timely manner. Review of exceptions is more immediate. Our services allow full access to payment details with its corresponding images via the web. There is no delay in deposit of these payments, because of exception item mail-back procedures. There is no risk of these payments getting processed incorrectly, thus avoiding a whole lot of labor in error correction process.

Deposit
After payments have been verified by RTLockbox operators and/or by client staff, they are ready for deposit. RTL offers Check 21 – Image Cash Letter Deposit. We encourage the use of electronic deposit which eliminates courier and bank fees. Through Check 21 electronic deposit, an electronic file is submitted to the bank at end of business day for clearing. We adhere to a strict “same-day” deposit rule, which means payments are deposited on the same business day they are received.

In regards to Check 21 electronic deposit, please note that any ineligible items, such as checks with “bad” or “nonconforming” image quality, which cannot be ICL deposited, can and/or will be prepared for physical deposit.

Reports & Datafile
Part of the end-of-day process includes the creation and transmission of three management reports (e.g. deposit and transaction) in PDF file format along with a datafile, if required, for automatic posting. Reports and datafile can either be emailed and/or downloaded from a secured https site.

Imaging & Archival
All completed payment batches are automatically archived and made available for imaging search and retrieval via the web. As a standard service offering, we will host the latest one month’s worth of payment images on the Internet for image search and retrieval. The option to host images on the Internet for longer than one month is available for an additional cost per month. Older images can be put on our https site for client download of up to 5 days prior to purging. This is without charge and also part of our standard lockbox services. As an alternative option, the client can elect to avail RTL’s add-on feature of hosting 2-year worth of images online.

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Please note that we are also the developer of our own imaging archival system known as FiRSTView. This is the main imaging system used and accessed by our lockbox clients when they go online to search and retrieve their imaged payment documents. As an option, customers can elect to purchase a license or multiple licenses of our FiRSTView imaging system. This will enable them to easily search and retrieve older payment documents.

Additional Capabilities
As the developers of RTLFiRST, the system we use for our lockbox service processing, new feature enhancements are continuously being added to the system. These features and our product development list come from existing customer feedback, which helps in the ongoing development of the application and maintaining its competitive advantage to other comparable systems. As these new system enhancements/features are incorporated into RTLFiRST, their capabilities are readily made available to our lockbox Clients for their utilization, if needed, and benefit. One example of an enhanced capability and service offering is our SmartFind and SmartFix features for the handling of third-party online bill checks, which are troublesome payments and extremely labor intensive to process.

SUMMARY
RTL specializes in payment processing solutions and services. With our complete suite of products and service offerings along with our years of experience in the financial payment industry, we have the expertise and flexibility to configure a comprehensive total payment processing solution/service that will best meet your client’s specific requirements. We can “customize” a solution without the high-dollar price and be a single-source for all your payment processing needs.

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CLIENT REFERENCES
City of Pittsburg
65 Civic Avenue, Pittsburg, CA 94565
Name: Deana Cardona
Title: Revenue Supervisor
Phone: (925) 252-4953
Email: [email protected]
Number of Years as Client: 9 years (since 2015)
City of Pittsburg and RTL began their partnership in 2015. RTL was referred to the City of Pittsburg by our other clients and was chosen to process and handle the City’s water utility bill payments. Since acquiring our lockbox services, they have benefited from PO Box setup, daily mail pickup, image scanning and payment processing, web verification and online exception review, Check21 deposit, daily reports and data file provision, online imaging access, and more.

City of Santa Monica
1685 Main Street, Mail Stop 09, Santa Monica, CA 90401
Name: Ronald Mason
Title: Utilities Billing Supervisor
Phone: (310) 458-8244
Email: [email protected]
Number of Years as Client: 9 years (since 2015)
The City initially acquired RTLockbox services for their water utility payment processing. Over time, they expanded its use to include Water Shortage Citations, Billing and Collection, and most recently, their Rent Control Agency.

This demonstrates the versatility of RTL's software, which can be effectively utilized by various City departments.

Each department enjoys a comprehensive suite of lockbox services, including PO Box setup, daily mail pickup, image scanning, payment processing with business rule application, web verification, online exception review, Check21 deposits, daily submission of report and datafile, online imaging access.

Western Municipal Water District
14205 Meridian Parkway, Riverside, CA 92518
Name: Derrien Cotton
Title: Customer Service Manager
Phone: (951) 571-7114
Email: [email protected]
Number of Years as Client: 21 years (since 2003)
One of RTL's first lockbox clients is Western Municipal Water District (WMWD). Our partnership began in 2003, and since then, WMWD has found RTLockbox services to be an excellent fit for their water payment processing needs. They were among the first to benefit from our comprehensive lockbox services, including PO Box setup, daily mail pickup, image scanning, payment processing, web verification, online exception review, Check21 deposits, daily report and datafile submission, and online imaging access.

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RTLOCKBOX SERVICES PROCESSING FLOWCHART
Payments are mailed to a ClientSpecific PO Box that can be setup to receive mail daily.

Mail is picked up from your
assigned PO Box or received
daily via alternative delivery
means.

Payments are delivered to
RTL's Payment Processing
Center.

Remittances are sorted and
batched by payment type.

Payments are scanned
through high-speed
transports for image
capture and processing.

Batches are archived for online
access to payment images.

Payments can be deposited
electronically via Check 21 for
quicker funds availability
Upon completion of
processing, reports and/or
data files are generated and
transmitted.

First-Line review of
exception payments are
completed by lockbox
staff.

Payments are deposited the same
business day allowing you quicker
access to your funds.
8:00am
5:00pm
6:30pm
Account Information
readily available for your
review and access on the
Internet during processing
cycle
Access & VERIFY exception payments OnLine Immediately
Accept or reject payments easily with a click
of a button.
*This is a sample diagram of the processing flow. Daily processing flow may vary per client.

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SET-UP FEES
One-Time Setup Fees $ 2,400
No. Unit Price Total
New Lockbox Account Setup Fee ($1,200 per operation) 1 $ 1,200.00 $ 1,200.00 1 $ 1,200.00 $ 1,200.00
$ 2,400.00
PO Box Rental (Annual) $ 2,120
Total Setup Fees $ 4,520

ESTIMATED MONTHLY FEE
Average Monthly Volume 2,000
Transaction-Based Charges $ 350
Count Price Total
Single Stub w/ scanline and 1 Check 1,800 $ 0.15 $ 270.00 Check Only, no stub 80 $ 0.25 $ 20.00
Multiple Stub or Check (ex: 2 stubs 1 check) 120 $ 0.25 $ 30.00 Number of Full Page Attachments 50 $ 0.20 $ 10.00
Total Number of Transactions - C21 2,000 $ 0.01 $ 20.00 Total transaction Base Charge: $ 350.00
Minimum Total Monthly Transaction Charges $ 300.00
Monthly Fixed Price Charges $ 350
Lockbox Monthly Fee $ 350
Per-Occurrence Charges $ 101
No. of
Occurrence
Handling Fee Postage
Fee
Unit Price Per Item Fee
Mailing back of Rejects (Weekly) 4 10.00 1.50 46.00
Bank Deposit (Check 21 ineligible) 1 5.00 - 5.00
2-year worth of images & data online 1 50.00 - 50.00
Total 101.00
Estimated Total Monthly Fee $ 801
City of Shafter
Sample Pricing Breakdown
New Check 21 Account Setup Fee for E-Payment ($1,200 per bank) Note: This cost is based on the current USPS P.O. Box rates for Whittier, CA. This is a direct cost passed onto the client and will change when changed by USPS.

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ESTIMATED MONTHLY FEE
Average Monthly Volume 3,000
Transaction-Based Charges $ 520
Count Price Total
Single Stub w/ scanline and 1 Check 2,700 $ 0.15 $ 405.00 Check Only, no stub 120 $ 0.25 $ 30.00
Multiple Stub or Check (ex: 2 stubs 1 check) 180 $ 0.25 $ 45.00 Number of Full Page Attachments 50 $ 0.20 $ 10.00
Total Number of Transactions - C21 3,000 $ 0.01 $ 30.00 Total transaction Base Charge: $ 520.00
Minimum Total Monthly Transaction Charges $ 300.00
Monthly Fixed Price Charges $ 350
Lockbox Monthly Fee $ 350
Per-Occurrence Charges $ 101
No. of
Occurrence
Handling Fee Postage
Fee
Unit Price Per Item Fee
Mailing back of Rejects (Weekly) 4 10.00 1.50 46.00
Bank Deposit (Check 21 ineligible) 1 5.00 - 5.00
2-year worth of images & data online 1 50.00 - 50.00
Total 101.00
Estimated Total Monthly Fee $ 971
City of Shafter
Sample Pricing Breakdown
New Check 21 Account Setup Fee for E-Payment ($1,200 per bank) Note: This cost is based on the current USPS P.O. Box rates for Whittier, CA. This is a direct cost passed onto the client and will change when changed by USPS.

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RT Lawrence Corporation
7740 Painter Avenue, Suite 100
Whittier, CA 90602
626-838-5000
Single Stub/Single Check Example:

Multiples Example:

Wholesale or Statement-Based Payment Example:

ATTACHMENT A
Lockbox Services Price Proposal for
City of Shafter
• Price Example: For a "multiple" payment, which has two stubs and three checks, that came in an envelope and the stubs have a scanline, the cost to process the entire transaction is $0.35 [Cost of a) Payment Coupon with Scanline x 2 + h) Check Mailed with Payment Coupon x 3 = ($0.10x2) + ($0.05x3) = $0.35]
• Multiples "Matched" (total stub due amounts = total check amounts) and "Unmatched" (total stub due amounts does not equal total check amounts) payments are priced the same. • Price Example: For a payment, which has one letter-size statement/document listing 10 separate accounts and one check paying for all 10 accounts, that came in an envelope and the statement has no scanline, the cost to process the entire transaction is $1.97 [Cost of d) Non-Standard Payment Coupon without Scanline + f) Each Additional Line-Item Account on NonStandard Payment Coupon x 9 + h) Check Mailed with Payment Coupon = $0.30 + ($0.18x9) + $0.05 = $1.97]
• Price Example: For single stub and single check payment that came in an envelope and the stub has a scanline, the cost to process the entire transaction is $0.15 [Cost of a) Payment Coupon with Scanline + h) Check Mailed with Payment Coupon = $0.10 + $0.05 = $0.15]
• Single stub and single check "Matched" (stub due amount = check amount) and "Unmatched" (stub due amount does not equal check amount) payments are priced the same.
25-Jul-24
*** INSTRUCTIONS AND EXAMPLES TO HELP UNDERSTAND
THE FOLLOWING SECTION 1 AND HOW WE
APPLY/CALCULATE TRANSACTION CHARGES: ***

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RT Lawrence Corporation
7740 Painter Avenue, Suite 100
Whittier, CA 90602
626-838-5000

ATTACHMENT A
Lockbox Services Price Proposal for
City of Shafter
25-Jul-24
Section 1.

Minimum Total Monthly Transaction Charges $300 per month a) Payment Coupon with Scanline $0.10 per document
> Retail size (check-like size) document
> Includes automatic or manual capture of up to 3 data
fields of computer printed or written information
b) Payment Coupon without Scanline $0.18 per document
> Retail size (check-like size) document
> Includes automatic or manual capture of up to 3 data
fields of computer printed or written information
c) Non-Standard Payment Coupon with Scanline $0.24 per document > 1 page letter-size or like-size document
> Includes automatic or manual capture of up to 3 data
fields of computer printed or written information
d) Non-Standard Payment Coupon without Scanline $0.30 per document > 1 page letter-size or like-size document
> Includes automatic or manual capture of up to 3 data
fields of computer printed or written information
e) Each Additional Payment on Coupon $0.18 per account
> Includes automatic or manual capture of up to 3 data
fields of computer printed or written information
f) $0.18 per account
> Includes automatic or manual capture of up to 3 data
fields of computer printed or written information
g) Letters or Correspondence Sent with Payment $0.20 per document > 1 page letter-size or like-size document without any
payment information requiring posting or data entry
and only requiring image capture
h) Check Mailed with Payment Coupon $0.05 per check
i) Check-Only Payment $0.30 per transaction
j) Virtual Check $0.18 per check
> Cash processing
k) Stub-Only $0.30 per transaction
** Please see notes on following page. **
Transaction-Based Charges Pricing
> Posting of additional payment to a separate
account/fund - Creation of virtual stub(s)
Each Additional Line-Item Account on NonStandard Payment Coupon > Posting of additional payment to a separate
account/fund - Creation of virtual stub(s)
> Check(s) that accompany the payment coupon (Not
the same as check-only payment)

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RT Lawrence Corporation
7740 Painter Avenue, Suite 100
Whittier, CA 90602
626-838-5000

ATTACHMENT A
Lockbox Services Price Proposal for
City of Shafter
25-Jul-24
Notes:
• Unknown items are scanned in and presented via secured internet, along with the images, for client's immediate, remote, resolution without the need for "send-back".
• Matched and Unmatched Payments are priced the same.
• Transaction processing and pricing is based on client specifications as defined in Section 7 of this service proposal.

Changes to lockbox service specifications and processing requirements may affect the prices listed above.
• All Payment types will be fully processed by our lockbox, NOT simply sent back to client for processing.
• If the items listed above does not meet all transaction processing needs, please contact your RTL sales representative for a more comprehensive price list.
• We provide optional mail backs to our client's customers. • RTL has a secure web portal for error checking and correction

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RT Lawrence Corporation
7740 Painter Avenue, Suite 100
Whittier, CA 90602
626-838-5000

ATTACHMENT A
Lockbox Services Price Proposal for
City of Shafter
25-Jul-24
Section 2.
$350 per month
per operation
Monthly Services Include:
• Daily Pickup of Mail - Includes daily pickup of mail
from Client-specific PO Box in local Whittier, CA post
office
• Data File Transmission - Includes data transmission
of one upload file via email and/or https download per
day
• Reporting - Three management reports in pdf file
format are provided via email and/or https site
download
• Web-based Payment Verification of "Holds" -
Web-based verification of unknown items by 3 of
client's remittance staff
• Imaging Storage and Retrieval via the Web -
Hosting and storing of one month worth of images on
our server and the ability for five of client's customer service representative to perform imaging search and
retrieval of payment documents via the internet
• Delivery of Older Images - For convenience, it is
RTL's standard practice to put images of "older"
payments per calendar month block onto our https site
for a period of five days for client download onto their own server
Optional, but Recommended, Services NOT
Included In the Monthly Fee:
• Client-Exclusive PO Box - A Client-Exclusive "Caller
Services" P.O. Box number. This service ensures early
mail delivery dedicated to City of Shafter only.
> City of Shafter mailing address or return envelope
address can be as follows:

City of Shafter
Payment Processing Center
P.O. Box 7000
Whittier, CA 90605-1400
Services NOT Included In the Monthly Fee:
• Courier fees to perform daily pick up of mail from
Client site or Client-specific PO Box NOT located in local Whittier, CA post office
• Courier fees or bank deposit trip fees to perform daily drop-off of encoded checks for deposit to local bank
branch office (or equivalent service). Note: We
encourage the use of Electronic Deposit, which
eliminates courier and bank fees.
$2,120 per year
Base Monthly Fee for Lockbox Services
Note: This cost is based on the
current USPS P.O. Box rates for
Whittier, CA. This is a direct cost
passed onto the client and will change
when changed by USPS.

Monthly Fixed Price Charges Pricing

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RT Lawrence Corporation
7740 Painter Avenue, Suite 100
Whittier, CA 90602
626-838-5000

ATTACHMENT A
Lockbox Services Price Proposal for
City of Shafter
25-Jul-24
Section 3.
a) Check 21 Electronic Deposit Fees
1) Bank Check 21 or Image Cash Letter Transaction Fee
2) Bank Return Items Fee
3) RTL Check 21 or Image Cash Letter Transaction Fee
(In addition to Bank Check 21/ICL fees)
4) RTL Return Items Fee
(In addition to Bank return item fees)
Check 21 Notes:
• Check 21 subject to bank credit approval
• Check 21 processing capabilities include complete
stub-check transaction processing, in-line quality
usability, duplicate check tracking, X9.37 generation
and sanitization, closed-loop returned item stub-check
integrity retention, returned item archive retag, block database, reversal file to back-end host system, etc.

Section 4.
a) New Lockbox Account Setup Fee $1,200 one-time fee
Notes:
• Setup includes one standard operation
• Setup includes one data file layout configuration service • Setup includes three standard reports
b) New Check 21 Account Setup Fee for E-Payment $1,200 one-time fee per bank
Notes:
• Includes RTL E-Payment startup services: RTL EPayment file testing with bank, payment processing operation setup and remote end-user training, if
applicable.

Pricing
E-Payment Services
One-Time Setup Charges
$0.00 per occurrence
$0.01 per trans
• Check 21 fees eliminate current bank charges for
processing encoded checks for deposit.
• Check 21 approach will convert the check payment
into an electronic transaction for deposit.

TBD by Bank
TBD by Bank
Pricing

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RT Lawrence Corporation
7740 Painter Avenue, Suite 100
Whittier, CA 90602
626-838-5000

ATTACHMENT A
Lockbox Services Price Proposal for
City of Shafter
25-Jul-24
c) Additional Operation Setup Fee $1,200 one-time fee
per operation
Notes:
• Setup includes one additional operation
• Setup includes one data file layout configuration service • Setup includes three standard reports
• If added later, same pricing
d) Real Time Lookup Setup Fee (optional) $1,200 one-time fee Notes:
• Setup includes system configuration service and testing. • If added later, same pricing
e) E-pay Consolidator Module (optional) $1,200 one-time fee Notes:
• Setup includes system configuration service and testing. • If added later, same pricing

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RT Lawrence Corporation
7740 Painter Avenue, Suite 100
Whittier, CA 90602
626-838-5000

ATTACHMENT A
Lockbox Services Price Proposal for
City of Shafter
25-Jul-24
Section 5.
a) Mailing of Items to Client Paid By Client
Notes:
• We anticipate only a once-a-week mailing, unless
otherwise noted or requested, since the daily
transactions are performed in real time mode via the
use of images.
• Covers mailing of hard copy payment documents.
• Per-Occurrence charges cover cost of labor
($10.00/occurrence) and postage, if applicable.
b) Additional Client Handling Requests Paid By Client
Notes:
• This covers additional per occurrence services
required by the Client that is not part of our standard lockbox services as noted above (i.e. photo copying
stubs and/or checks, cutting or modifying the stubs to a scanable size, etc.)
c) RTL Bank Deposit Trip Fee - for Check 21 ineligibles $5 per trip Notes:
• Charges to manually deposit Check21 ineligible
checks to a local bank branch office (within a 6-mile
radius to payment center). Client can elect to have
other courier services perform this task. If Client
wishes for RTL to manually deposit the Check21
ineligible checks and current bank does not provide for a local branch office within a 6-mile radius, Client can consider opening an interim deposit account with an
alternative financial institution with local branch office to RTL payment processing center.
d) Daily Bank Deposit by Third Party Courier Service TBD Notes:
• Courier fees to perform daily deposit drop-off to local bank branch.
e) Daily Mail Pickup Courier Fee TBD
Notes:
• Courier fees to perform daily pick up of mail from
Client site or Client-specific PO Box NOT located in local Whittier, CA post office
Per-Occurrence Charges Pricing

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RT Lawrence Corporation
7740 Painter Avenue, Suite 100
Whittier, CA 90602
626-838-5000

ATTACHMENT A
Lockbox Services Price Proposal for
City of Shafter
25-Jul-24
Section 6. OPTIONAL IMAGE ARCHIVAL ALTERNATIVES
a) Hosting 2-years worth of images and data - As an
alternative option, RTL can host 2-years worth of old
images and data online. Anything older will be posted
in RTL's HTTPS website for Client to download and save
into their PC/server.
$50
Section 7.

TBD
Section 8. Considerations
Proposal • Pricing is valid for 90 days only.

Notes
Payment
Terms
Pricing
• Lockbox Services are billed monthly by RTL with Net 30 terms. per month
per operation
Client Specific Requirements Pricing
(The following lists any tasks, special processing,
conditions, etc. that we will comply with, provide or
include in our lockbox services as part of the service
proposal.)
Client payment processing requirements and
specifications are yet to be determined, finalized and is pending discussion. Lockbox service pricing may be
affected by Client's special payment processing needs
(i.e.Program Development is needed to accomodate
client's business rule/processinng requirement). Price
is to be determined.

Page 268 of 610 ends

RT LAWRENCE CORPORATION

PAYMENT PROCESSING (LOCKBOX) SERVICES AGREEMENT
This AGREEMENT, is made and entered into this ________________________ ("Effective Date"), by and between RT Lawrence Corporation, a corporation duly organized and existing under the laws of the State of California and having its principal place of business at 7740 Painter Avenue, Suite 100, Whittier, CA 90602 (hereinafter called “Contractor”) and City of Shafter of 336 Pacific Avenue, Shafter, CA 93263(hereinafter called “Client”).

NOW THEREFORE, in consideration of the mutual promises of the parties and other valuable consideration, the parties agree as follows:

SECTION 1 – AGREEMENT DOCUMENTS
The Agreement documents for the payment processing professional services shall consist of: 1) Attachment A – RTLockbox Services Proposal dated July 25, 2024; together with this Agreement and all required certificates; and also including any and all addenda or supplemental agreements clarifying, amending, or extending the work contemplated as may be required to insure the services to be performed in an acceptable manner. All of the provisions of said documents are made a part hereof as though fully set forth herein. The provisions of the Agreement shall supersede any conflicting provisions in the Proposal and certificates.

SECTION 2 – TERM
The initial term of this Agreement shall be one (1) year from the Effective Date of this Agreement. Sixty (60) days prior to the end of the initial term and any renewal term, Contractor shall notify Client that Client has the option to renew this Agreement for a subsequent one-year renewal term. Client may exercise its right to renew at any time prior to the end of the current term.

SECTION 3 – CHANGES IN WORK SCOPE
The Scope of Work document consists of services listed in Attachment A of this Agreement Document. No additional fees shall be paid to Contractor by the Client for services or material not included in this Agreement without the written approval of the Client prior to undertaking any such work.

SECTION 4 – COMPENSATION AND BILLING

4.1 Contractor agrees to bill for services in reference to the prices and terms set forth in the Proposal, Attachment A - RTLockbox Services Proposal dated July 25, 2024.

The fees defined in Attachment A are fixed for the price commitment term specified within this agreement provided the Client does not initiate a change in the form of its customer payments, operating procedures, invoices, envelopes or in the regular schedule of such documents.

4.2 LOCKBOX SERVICES BILLING – Contractor will send Client an invoice detailing volumes, prices and charges. Contractor shall submit invoices to Client by the 2 nd week of each month with Payment
Term of Net 30 from the Date of Invoice. Payment made later than invoice due date will be subject to a late charge fee of 1 percent per month, prorated.

4.3 ELECTRONIC PAYMENT PROCESSING CHARGES BILLING – The Client may elect to have the collected payments deposited electronically into their bank account, eliminating the need for paper-based bank deposit. The charges associated with electronic check deposit processing will be billed by RTL together with the lockbox services billing on a monthly basis.

4.4 TAXES - sales, use or governmental taxes or levies of any kind or nature shall be the expense and responsibility of the Client, if applicable.

4.5 BILLING ADDRESS AND CONTACT - Contractor shall send all billings to the Client as follows:

Accounts Payable Department
City of Shafter
336 Pacific Avenue,
Shafter, CA 93263

Page 269 of 610 ends

SECTION 5 – INSURANCE REQUIREMENTS

5.1 Contractor shall obtain and maintain during the term of this a policy or policies of liability insurance with limits not less than:
▪ $1,000,000 for physical damage to or loss of the property of any one person ▪ $2,000,000 for all other claims which may be brought by any one person; and ▪ $1,000,000 aggregate of all claims per occurrence.

5.2 The insurance required in this section shall include the following coverages:
▪ Comprehensive General or Commercial General Liability, including personal injury, contractual liability, and products/201completed operations coverage; ▪ Automotive Liability;
▪ Errors and Omissions, including contractual liability coverage.

5.3 Each policy of such insurance except Errors and Omissions coverage shall be on an “occurrence” and not a “claims made” form, and shall:
▪ Name as additional insured “City of Shafter, its officers, agents and employees”: with respect to claims arising out of Contractor’s work under the Agreement; ▪ Provide that such policy may not be canceled without a minimum of ten days prior written notice to the Client; and
▪ Be evidenced by a certificate or certificates of such insurance approved by the Client’s Attorney.

5.4 Errors and Omissions coverage shall be evidenced by a certificate of insurance in form acceptable to the Client’s Attorney.

5.5 Pursuant to State and Federal regulations, if Contractor employs any person, whether or not such employee will be performing any work on or related to this Agreement, and whether or not such person resides in or will perform any work in the State of California, Contractor is a “subject employer” and must comply with all State and Federal employment regulations, requiring maintenance of Workers’ Compensation coverage as a self-insured or carrier-insured employer.

SECTION 6 – ERRORS AND OMISSIONS
In the event of any substantial error or omission on the part of Contractor, its agents or employees, Contractor will, if requested in writing, correct said error or omission with the cooperation of Client. If such correction requires the reprocessing of work, such reprocessing will be done by Contractor or its designee at no additional charge to Client.

The Contractor shall maintain adequate insurance protecting against damages due to data loss from error and omissions on an ongoing basis. Contractor shall not be responsible for failure to perform hereunder if such failure is due to causes beyond its reasonable control or if attributable to Client or third parties. As to any third party claims, both the Client and Contractor shall be responsible for the negligent acts, errors and omissions of their respective officers, employees and agents and, in the event of any such third party claims, both the Client and the Contractor shall look exclusively to their respective insurance carriers for a legal defense and coverage for any claims for damages and not to each other.

The Contractor is an independent contractor under this Agreement. Except as set out in this paragraph, the Contractor’s liability to Client and Client’s exclusive remedy for any loss, damage or injury regardless of the nature of Client’s damage or injury including, but not limited to, claims for breach of contract or negligence, shall not exceed and shall be limited to the amount of payments made hereunder by Client to the Contractor for providing the services herein stated. THE CONTRACTOR SHALL NOT BE LIABLE FOR ANY OTHER DAMAGES HEREUNDER,

INCLUDING BUT NOT LIMITED TO, LOSS OF PROFITS, INCIDENTAL, EXEMPLARY, SPECIAL OR

CONSEQUENTIAL DAMAGES AND ANY OTHER CLAIMS OR DEMANDS AGAINST CLIENT MADE BY

ANY OTHER PARTY EVEN IF THE CONTRACTOR HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.

SECTION 7 – CONFIDENTIALITY
All ideas, memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other Documents and Data either created by or provided to Contractor in connection with the performance of this Agreement shall be held confidential by Contractor. Such materials shall not, without the prior written consent of Client, be used by Contractor for any purposes other than the performance of the Services.

Nor shall such materials be disclosed to any person or entity not connected with the performance of the Services or the Project. Nothing furnished to Contractor which is otherwise known to Contractor or is generally known, or has

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become known, to the related industry shall be deemed confidential. Contractor shall not use Client's name or insignia, photographs of the Project, or any publicity pertaining to the Services or the Project in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of Client.

SECTION 8 – GENERAL PROVISIONS

8.1 RESPONSIBILITY FOR THE DATA – Contractor assumes no liability for loss of input payment data, checks or other information while in transit or transmission to or from the remittance processing site unless such loss occurs while in possession of Contractor. However, upon Client’s request, Contractor will resubmit the payment data provided that the request is not significantly delayed (e.g., over 10 days).

8.2 TIME OF CLAIMS - Except for fees due hereunder, no claim, regardless of form, which in any way arises out of this Agreement may be made, or action based upon such claim brought, by any party more than six (6) months after the basis for such claim becomes known to the party desiring to assert it.

8.3 ARBITRATION – Any controversy or claim arising out of or relating to this Agreement, or the breach thereof, or the furnishing of any services by Contractor to Client, shall be settled by arbitration. The arbitration shall be conducted by a single arbitrator under the then-current rules of the America Arbitration Association, provided that the arbitrator shall be chosen only from a panel of persons knowledgeable in business information and data processing systems. A decision on award of the arbitrator shall be final and binding, and the award so rendered may be entered in any Court having jurisdiction thereof. The arbitration shall be held, and the award shall be deemed to be made, in the County of Los Angeles, California. This agreement for arbitration is predicated on the Federal Arbitration Act and is binding on the parties to this Agreement and to their successors and assigns, regardless of whether the applicable laws of the state controlling this Agreement provide for binding arbitration.

8.4 EARLY TERMINATION – Either party may terminate this agreement upon written notice if the other party breaches any material term or condition of the Agreement (including without limitations, failure to meet service standards) and such breach remains uncorrected for thirty (30) days following written notice to such breaching party specifying the breach. Client may also exercise early termination should RT Lawrence Corporation be acquired by another Company. Client will give Contractor thirty (30) days notice should this occur.

8.5 CHOICE OF LAW – The validity of this Agreement, the construction and enforcement of its terms, and the interpretation of the rights and duties of the parties shall be governed by the laws of the State of California.

8.6 FORCE MAJEURE - Neither party shall be responsible for delays or failures in performance resulting from acts beyond the reasonable control of such party. Such acts shall include but not be limited to acts of God, strikes or other labor disputes, riots, acts of war, governmental regulations superimposed after the fact, communication line failures, power failures, fires, earthquakes or other natural disasters.

8.7 NOTICE - Any notice or reports required or permitted to be given under this Agreement shall be given in writing and in the English language and shall be delivered by personal delivery, telegram, telex, telecopier, facsimile transmission or by certified or registered mail, postage prepaid, return receipt requested, and shall be deemed given upon personal delivery, five (5) days after deposit in the mail or upon acknowledgment of receipt of electronic transmission. Notices shall be sent to:

CONTRACTOR: John Phillips
COO
RT Lawrence Corporation
7740 Painter Avenue, Suite 100
Whittier, CA 90602
(312) 296-2796
[email protected]

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CLIENT:

Roger Sánchez Ruiz, MBA
Finance Director
City of Shafter
336 Pacific Avenue,
Shafter, CA 93263
(661) 746-5043
[email protected]

8.8 INVALID PROVISIONS - If any provision of this Agreement is declared to be invalid under any applicable statute or rule or law, the parties agree that such invalidity shall not affect the remaining portions of this Agreement.

8.9 ARBITRATION AND ATTORNEYS’ FEES - In the event that arbitration or suit is brought by either party arising out of or related to this Agreement, reasonable arbitration or attorneys' fees and expenses and expert witness fees, as fixed by the arbitration panel or a court of competent jurisdiction, as applicable, shall be awarded to the prevailing party.

8.10WAIVER - The failure of either party to exercise any right or option that is granted therein or to require the performance of any term of this Agreement or the waiver by either party of any breach of this Agreement, shall not prevent a subsequent exercise or enforcement of such term or be deemed a waiver of any subsequent breach of the same or any other term of this Agreement.

8.11ENTIRE AGREEMENT - This Agreement and all attachments and exhibits referenced in Section 1 of this Agreement hereto contain the entire understanding of the parties with respect to the subject matter contained herein and supersede all terms and conditions in any quotations, purchase orders, acknowledgments or other documents exchanged by the parties. There are no promises, covenants, agreements or undertakings other than those expressly set forth herein. This Agreement may not be modified except by a writing signed by authorized representatives of the Contractor and Client.

Authorized Agreement Modification Representatives are:

For: City of Shafter For: RT Lawrence Corporation
_______________________ Wingloon Lawrence Tong or
John Phillips
In Witness whereof, the parties hereto have executed this Agreement as of the day, month and year first above written, by the undersigned officers thereunto duly authorized.

City of Shafter RT Lawrence Corporation
By: ______________________________ By: ________________________________ Printed: Printed: Wingloon Lawrence Tong
Title: Title: Director of Operations
Date: ____________________________ Date: _______________________________

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RTLockbox Services
• City of Shafter
• July 25, 2024

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About RTL…
• Strong Private
Company
• Founded in 1992
• In operations for
30+ years
• Only product is
Payments
• 75+ Employees
• Vibrant User
Community
• Experienced
Management
Team
• Software designed
and owned by
RTLawrence
• 100% Customer
Loving-Us-Ness
• Responsive to
YOUR needs

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Our Mission:
100% Customer
Loving-us-ness
Core
Principals
Provide
Innovative
Technology &
Solutions
Be “The” Payment
Solution Experts
Commit fully to
customers &
their
satisfaction
Constant
“Learning &
Apapting”

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Industry
Experience
RTLockbox
Flowchart

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Main Dashboard

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Batch Verification

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Business Rules

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RTLockbox Web Applications

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1. Web Verification
• Web Verification gives customer control over exception items • Increased visibility of questionable items
• Image access of payment group needing review
• Exception items are presented for supervisor authorization on the same day as they are processed
• No delay in deposit as ‘mail back’ of exception items are no longer needed
• Ability to make decision on payments via secured internet access

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Web Verification: Exception Batch List

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Web Verification:

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Web Verification: Virtual Stub

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Web Verification: Virtual Stub

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Web Verification: Reject

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Web Verification: Reject

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2. FiRSTView
• An online web secured portal that enables you to
access and view your archived payment
transactions.

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FiRSTView: Search Fields

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FiRSTView: Stub Image

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FiRSTView: Check Image

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3. E-file Manager
• A secured web based system with file download
and upload capabilities.

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E-file Manager: Download Feature

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E-file Manager: Upload Feature

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RT Lawrence Corporation Office Facility

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PUBLIC HEARINGS

CITY OF SHAFTER

CITY COUNCIL REPORT
MEETING DATE: August 6, 2024
FROM: Gabriel A. Gonzalez, City Manager
PREPARED BY: Alan Cazares, Associate Planner
SUBJECT: APPROVAL OF EXTENSION OF TIME FOR TENTATIVE TRACT MAP NO. 6613

RECOMMENDATION
Council find that the environmental impacts of the project have been previously analyzed; conduct a public hearing; adopt Resolution 2979, a Resolution of the City Council of the City of Shafter approving a two (2) year extension of time for Tentative Tract Map No. 6613 located on the South side of E. Los Angeles Avenue approximately 1/3 mile East of S. Shafter Avenue, within the City of Shafter; and subject to the conditions approved by the City Council on July 17, 2007, to expire on July 17, 2026.

BACKGROUND
On June 7, 2024, McIntosh & Associates, on behalf of the owner, V Lions Holdings, submitted an application for a two-year extension of time request to extend the time to record a final map for Tentative Tract Map No. 6613. The City Council approved Tentative Tract Map No. 6613 on July 17, 2007 by Resolution No. 07-1935 (Exhibit 4).

The tract map is located on the south side of E. Lost Angeles Avenue approximately 1/3 mile east of S. Shafter Avenue and proposes to subdivide approximately 20 acres into 36 single-family residential lots with lot sizes ranging from 13,000 square feet to 25,000 square feet (Exhibit 2). The existing zoning of the site is Estate (E), and the General Plan land use designation is Very Low Density Residential (VLDR).

ANALYSIS
The original expiration date for the map was July 17, 2009. The tentative map remained active due to numerous extensions of time approved by the State legislature and one (1) two-year discretionary extension of time approved by the City Council, which altogether extended the map approval to July 17, 2024. The last Extension of Time was another two-year State legislature extension in accordance with Government Code Section 66452.26, which was approved by the City Council Resolution No. 2865 on June 07, 2022, and extended the map approval to July 17, 2024.

The applicant has requested an additional two-year discretionary extension (Exhibit 3), which is allowed by the City’s Subdivision Ordinance and the Subdivision Map Act section 66452.6.e. The approval of this request would result in Tentative Tract Map 6613 expiring on July 17, 2026. The applicant has indicated that the extension of time is

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APPROVAL OF EXTENSION OF TIME FOR TENTATIVE TRACT MAP NO. 6613 - 2 -
needed to provide the developer with additional time to apply for and record a final map. Should additional time be needed to record the final map beyond the new expiration date, Tentative Tract No. 6613 is still eligible for one final discretionary extension, up to two (2) more years.

The Planning Commission considered the proposed extension of time at the July 9, 2024 public hearing. The Planning Commission recommended that the City Council approve the requested two-year extension of time to file a final map for Tentative Tract Map 6613, subject to the conditions approved by the City Council on July 17, 2007.

FISCAL IMPACT
There is no fiscal impact directly resulting from the approval of this tentative tract map extension of time. Indirectly, this approval may help expedite the development of this residential project. Development of residential projects typically result in increased onetime building related revenues and annual property tax revenues. These revenues are generally offset by the increased ongoing costs of providing services to the newly developed properties.

CEQA ANALYSIS
The City of Shafter adopted a Negative Declaration for Tentative Tract No. 6613 on July 17, 2007 (Resolution No. 07-1935). Therefore, no additional CEQA analysis or documentation is required for the extension of time.

APPROVED BY THE CITY ATTORNEY
Not Applicable

ALTERNATIVES
The tentative tract map would expire if the requested extension of time is not approved by City Council. Any future development of the property with a residential subdivision would require the developer to restart the entitlement process and obtain approval of a new tentative tract map, thereby extending the amount of time that the subject property remains vacant and undeveloped.

NEXT STEPS
The developer would need to submit a Final Map application to the City. The developer would also need to enter into a Development Agreement and a Public Improvements Agreement with the City and satisfy all the Conditions of Approval of the Tentative Tract Map. These documents would need to be concurrently approved by Council and recorded at the Kern County Assessor-Recorder’s office before building permits for the housing units could be applied for.

ATTACHMENTS

1. Vicinity Map

2. Tentative Tract Map 6613

3. Extension of Time Application

4. Resolution No. 1935 with Conditions of Approval

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APPROVAL OF EXTENSION OF TIME FOR TENTATIVE TRACT MAP NO. 6613 - 3 -

5. Resolution No. 2979

6. Exhibit A to Resolution No. 2979

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TENTATIVE TRACT NO. 6613 - Extension of Time
City
County
Other
Airport Roads
Interstate
State Highway
Highway
Ramp
Arterial
Collector
Local/Residential
Airport - Primary
Airport - Gated
Airport - Secondary
Dirt
Interstate
State Highway
Highway
Ramp
Arterial
Collector
Local/Residential
Airport - Primary
Airport - Gated
Airport - Secondary
Dirt
Church
Church/School
Museum
Park
Public Building
Recreation
School
City Limits
Kern County Boundary
Red: Band_1
Green: Band_2
Blue: Band_3
May 14, 2018
0 0.1 0.2 0.4 mi
0 0.15 0.3 0.6 km
1:9,028
City of Shafter all rights reserved

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CITY OF SHAFTER
Planning Department
336 Pacific Avenue
Shafter, California 93263
(661) 746-5002

TENTATIVE SUBDIVISION/PARCEL MAP EXTENSION OF TIME

APPLICATION FORM
Tent. Map No. 6613 Application Fee $ soo.oo Receipt No. -Date
Receive dav staff bf 1 / 21
To expedite processing of this Extension of Time Application, and to eliminate unnecessary delays to the applicant, Planning Staff will not accept this application unless all items have been completed and this application form has been signed and dated. ln the event errors or omissions are discovered, the application will be deemed incomplete and will be returned to the applicant for revision.

APPLICATION IS HEREBY MADE TO THE PLANNING DEPARTMENT THAT:

Prooertv Owner (attach sheet if more than one orooertv owner) Name: V Lions Holdings, LLC Phone: ( 661 ) 587-2250
Address: P.O Box 1200
City: Wasco
E-mail address koardiner@ c-ao.net
State: CA Zip: 93280
an one a icant
Phone: ( 661 ) 834-4814
nt or
Name: Mclntosh & Associates
Address: 1 0800 Stockdale Suite 300
City: Bakersfield State: CA zip 93390
E-mail address [email protected]
BE GRANTED AN EXTENSION OF TIME FOR:

Tentative Subdivision/Parcel Map No: Tentative Tract No. 6613 Reason(s) for and supporting the requeste d extension: The extension of time is needed to allow the developer additional time to record a final map. We are reouestino a two-vear extension which would extend the mao to Julv 17.2026 Subdivision/Parcel Map Extension of Time Form 1
EXHIBIT 3

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APPLICANT'S SIGNATURE AND DATE INDICATES COMPLETION OF THE APPLICATION.

I certify that I am the record owner or authorized agent and that the information filed is true and correct to the best of my knowledge.
a&rc.*
gr's Signature Date
u b24
nt's or Age r9 Date
2 Subdivision/Parcel Map Extension of Time Form

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RESOLUTION NO. 07-1935

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SHAFTER

ADOPTING A NEGATIVE DECLARATION AND APPROVING TENTATIVE TRACT NO. 6613, AS DEPICTED IN EXHIBIT *A'
WHERBAS, Core Investments,lnc., 1350 East Grand Avenue, Arroyo Grande, CA93420, filed an application requesting approval of Tentative Tract No. 661 3 on that ceftain properly in the City of Shafter as shown in Exhibit "A"; and
\ryHEREAS, the Planning Commission did, on July 10,2007, approve Resolution No. 06- 138; a resolution of the Planning Commission of the City of Shafter recommending that the City Council approve Tentative Tract No. 6613; and
\THEREAS' the laws and regulations relating to the California Environmental Quality Act (CEQA) and the City of Shafter's CEQA Implementation Procedures, have been duly followed by city staff, Planning Commission, and City Council; and
WHEREAS, aNegative Declaration has been prepared forthe above described project; and WHEREAS, the facts presented in the staff report and evidence at the above referenced public hearing support the findings contained in this resolution; and WHEREAS, at said public hearing held on July 17,2007, the proposed tentative tract map submitted by, Core Investments, Inc., 1350 East Grand Avenue, Arroyo Grande, CA93420 was duly heard and considered and the City Council found as follows:
l. All required public notices have been given. Hearing notices regarding the proposed project were mailed to property owners within 300 feet of the project area and published in a local newspaper of general circulation at least 20 days prior to the hearing.

2. The provisions ofCEQA and City of Shafter CEQA Implementation Procedures have been followed. The City Council has reviewed the environmental documentation associated with this project and has determined that the project will not have a significant impact on the environment.

3. The Cit), Council finds the proposed subdivision is in substantial conformit)¡ with the Subdivision Map Act and with Title 16 (Subdivision Ordinance) ofthe Shafter Municipal Code. The proposed lots are in substantial conformance with the provisions of City Ordinances and all lots have adequate and proper access to public streets, sanitary sewer, water lines, flrre hydrants, drainage structures and utilities.

4. The attached Conditions ofApproval are deemed necessary for the safet)¡ and welfare of the communit)r.

EXHIBIT 6

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Shafter City Council
Resolution No. 07- I 935, Page 2

5. Urban services are available for the proposed development. The project is within an area to be served by all necessary utilities and waste disposal systems. Improvements proposed as part of the project will deliver utilities to the individual lots or parcels to be created.

6. The proposed subdivision (Tentative Tract No. 6613). together with the provisions for its design and improvement" is consistent with the General Plan. The proposed density and intensity of development are consistent with the VLR (Very Low Density) land use designation for the property. Proposed road improvements are consistent with the Circulation Program. The overall design of the project, as conditioned, is consistent with the goals and policies of all elements of the General Plan.

NO\ry, THEREFORE' BE IT RESOLVED that the City Council of the City of Shafter, in a regular session assembled on the 17'h day of July, 2007 ,hereby adopts the Negative Declaration and approves Tentative Tract Map No. 6613, as described above and shown in Exhibit "A", with conditions of approval as shown in Exhibit "B"
PASSBD AND ADOPTED THIS 17th DAY OF JULY, 2007.

APPROVED AS TO FORM
Stephen P. Deitsch S/S
Stephen P. Deitsch, City Attorney
Dolores Robinson, City Cl
EXHIBIT 6

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CERTIFICATE OF GOVERNING BODY'S ACTION

STATE OF CALIFORNIA

COUNTY OF KERN
I, Dolores Robinson, City Clerk ofthe City of Shafter, California, DO HEREBY CERTIFY thatthe above and foregoing Resolution of the City Council of the City of Shafter was duly passed and adopted at a Regular Meeting held on the 17th day of July,2007,by the following vote:
)
) ss.
)
AYES:

NOES:

ABSENT:

ABSTAINING:

DATED: July 19,2007
(sEAL)
Colvard, Florezo Johnston & Prout
None
Nelson
None
City Clerk of the

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TENTATIVE TRACT NO. 6613
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TENTATIVE
TRACT No.6613

EXHIBIT A

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EXHIBIT B

CONDITIONS OF APPROVAL
TENTATIVE TRACT NO. 6613
ENGINEERING: GENERAL
l. Developer shall remove and replace any existing public or private improvements that rnay become damaged during any phase of construction, as required by the City Engineer. The contractor working within the public right-oÊway shall obtain an encroachment permit from the City Engineer prior to commencing any such work.

2. Developer shall relocate and/or install all necessary infi'astructure to provide utilities to the proposed project.

3. A six (6) foot public utility easement shall be provided in the front of all lots and on the street side of all corner lots as requested by the utility companies and the City Engineer.

Easements shall be granted with the final map.

4. Easements to be given to the City or any other public utility agency for, sewer, water, storm drain, electrical, or any other utility or similar purpose shall not cross private property without prior approval of the City Engineer.

5. Any above ground utility cabinets or facilities to be located within the road right-of:-way or public utility easement shall be permitted only upon approval by the City Engineer. Such approval will be made in writing, upon written request of the applicant ancl/or the affected utility company.

6. Any obstructions including utilities, inigation lines, etc., shall be removed ancl/or relocated, if necessary, at the expense of the applicant.

7. Any onsite wells shall be abandoned per Kern County standards.

8. No final inspection shall be approved until all required improvements have been completed by the applicant and accepted by the City.

9. All new utilities shall be underground seryice.

10. During construction, vehicular access points shall be covered with decomposed granite, road oil, or some other treatment acceptable to the City Engineer, to prevent generation of dust during periods of vehicular activity and/or windy conditions and tracking of mud and dirt on public roadways.

I l. Prior to issuance of a certificate of occupancy on any lot of the proposed tract, all required improvements shall be completed and accepted by the City Council. Additional

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Shafter City CouncilAugust 6, 2024

Shafter City Council
August 6, 2024