336 Pacific Avenue, Shafter, CA 93263
Meeting Held In-Person and Via Zoom and Livestream on YouTube.
AGENDA
REGULAR MEETING
SHAFTER CITY COUNCIL
TUESDAY, SEPTEMBER 17, 2024
NOTICE TO THE PUBLIC:
Any documents produced by the City and distributed to a majority of the City Council regarding any item on this agenda will be made available in the City Clerk’s Office during normal business hours at City Hall located at 336 Pacific Avenue, Shafter CA. In addition, such documents will be posted on the City’s website at www.shafter.com.
CALL TO ORDER: 6:00 PM
ROLL CALL: Mayor Givens
Mayor Pro Tem Prout
Council Member Alvarado
Council Member Espinoza
Council Member Olvera
PLEDGE OF ALLEGIANCE: Mayor Pro Tem Prout
INVOCATION: Council Member Olvera
APPROVAL OF AGENDA:
PUBLIC COMMENT:
Those persons wishing to speak on any item included on the agenda, or on any matter within the subject matter jurisdiction of the City Council, are invited to speak from the podium and address the City Council. Speakers are limited to five minutes unless additional time is needed for translation. Please state your name and address for the record before making your presentation.
COUNCIL ANNOUNCEMENTS AND REPORTS:
On their own initiative, Council Members may make a brief announcement or a brief report on their own activities. Council Members may ask a question for clarification, make a referral to staff, or take action to have staff place a matter of business on a future agenda. No formal action by the Council will be taken unless an item is identified on the Agenda.
CONSENT CALENDAR:
Shafter City Council Agenda
September 17, 2024
All items on the consent calendar are considered routine and non-controversial by staff and will be approved by one motion if no member of the Council or public wishes to comment or ask questions. If comment or discussion is desired by anyone, the item will be removed from the consent calendar and will be considered in the listed sequence with an opportunity for any member of the public to address the Council concerning the item before action is taken.
1. Approve General Checks: August 29, 2024, August 30, 2024, September 5, 2024, September 6, 2024, September 12, 2024.
2. Approve Payroll: September 3, 2024, September 6, 2024, September 12, 2024.
3. Approve Special Event Permit: Congregational Bible Church of Shafter, Picnic and Church Service, Mannel Park Gazebo, October 13, 2024.
4. Approve Special Event Permit: Saint Therese Catholic Church, Saint Therese Patrons Days, Saint Therese Catholic Church, September 29, 2024.
5. Approve Special Event Permit: Tin Cup Coffee, Pop-Up Events, 1101 E. Lerdo Highway, September 21, 2024, October 12, 2024, and November 16, 2024.
6. Approve Special Event Permit: Shafter Lions Club, National Night Out, Veterans Park, October 8, 2024.
7. Approve Special Event Permit: Shafter Chamber of Commerce, Glam Salon & Spa Ribbon Cutting/Grand Opening, 429 James Street, September 26, 2024.
8. Council find action is not defined as a “project” per Section 15378(b)(4) of the CEQA Guidelines; authorize the Finance Director to sign a three-year professional services agreement for auditing services to The Pun Group, LLP.
9. Council find the action is not defined as a “project” per Section 15378(b)(4) of the CEQA Guidelines; approve the annual renewal of the Cohesity data backup support contract in the amount of $16,165.09.
10. Council find the action is not defined as a "project" per Section 15378(b)(4) of the California Environmental Quality Act (CEQA) Guidelines; accept a cost proposal for purchasing 300 residential water meter assemblies from Badger Meter totaling $116,206.45 (Quotation No. 3670488); accept two (2) proposals for meter boxes and lids; approve one (1) proposal submitted by Core and Main for said meter boxes and lids valued at $11,465.03 (Bid #3725599); and authorize the Public Works Director to issue a purchase order for said meter assemblies and boxes and lids for a total cost of $127,671.48.
11. Council find the action is not defined as a “project” per Section 15378(b)(4) of the CEQA Guidelines; approve a proposal submitted by Kern Asphalt Paving & Sealing Co., Inc. in the amount of $14,995 for demolition pile cleanup and diversion; and authorize the Public Works Director to award said work for an amount up to $17,000.
12. Council find the action is not defined as a “project” per Section 15378(b)(2) of the CEQA Guidelines; and adopt Resolution 2987, a Resolution of the City Council of the City of Shafter adopting a policy pursuant to the requirements of AB 548 relating to housing inspections.
13. Council find the action is not defined as a “project” per Section 15378(b)(2) of the CEQA Guidelines; and adopt Resolution 2988, a Resolution of the City Council of Shafter City Council Agenda
September 17, 2024
the City of Shafter adopting a policy pursuant to the requirements of SB 296 relating to Code Enforcement Officer safety standards.
PUBLIC HEARINGS:
Should anyone challenge any proposed action which is the subject of a public hearing listed on this agenda, that person challenging any action taken after the public hearing may be limited to raising only those issues addressed at the public hearing described in this notice, or in written correspondence delivered to the City Council at or prior to this public hearing.
1. APPROVAL OF EXTENSION OF TIME FOR TENTATIVE TRACT MAP NO. 6704:
Council find the City of Shafter adopted a Negative Declaration for Tentative Tract Map No. 6704; conduct a public hearing; and adopt Resolution 2986, a Resolution of the City Council of the City of Shafter, approving a Two (2) Year Extension of Time for Tentative Tract Map No. 6704 located on the Northeast Corner of North Beech Avenue and East Fresno Avenue, within the City of Shafter. (City Manager Gabriel A. Gonzalez)
ROLL CALL
MANAGEMENT REPORT:
1. APPROVAL OF THE CIP ITEM BUDGET AMENDMENT IN THE AMOUNT OF $340,000 TO ALLOCATE APPROPRIATIONS FOR THE IT SERVER UPGRADE:
Council find the action is not defined as a “project” per Section 15378(b)(4) of the CEQA Guidelines; and authorize the purchase of enterprise server equipment in the amount of $340,000 for CIP project number IT00005; and approve the necessary budget adjustment to accommodate the purchase. (City Manager Gabriel A. Gonzalez)
ROLL CALL
2. DISCUSSION AND DIRECTION FOR THE FRIENDS OF THE LIBRARY SCULPTURE DONATION: This item is presented for discussion and direction. (City Manager Gabriel A. Gonzalez)
ROLL CALL
3. APPROVAL OF A GENERAL FUND BUDGET APPROPRIATION OF $500,000 TO CAPITAL IMPROVEMENT PROGRAM PROJECT #PK00009 FOR
COMPLETING A SECOND PHASE OF IMPROVEMENTS AT THE SHAFTER SKATEPARK: Council find the requested action is exempt from the California Environmental Quality Act; and authorize a General Fund budget appropriation of $500,000 to Capital Improvement Program Project #PK00009 for completing a second phase of improvements at the Shafter Skatepark. (City Manager Gabriel A.
Gonzalez)
ROLL CALL
4. APPROVAL OF LETTER OF SUPPORT AND FUNDING COMMITMENT FOR MULTI-AGENCY GRADE SEPARATION GRANT APPLICATION: Council find the requested action is not defined as a “project” per Section 15378(b)(5) of the CEQA Guidelines; authorize a letter of support for a Federal Railroad Association grant application to fund a Burlington Northern and Santa Fe Way grade separation project at Cherry Avenue; and authorize a funding commitment of $6,800,000 as a Shafter City Council Agenda
September 17, 2024
local match for said grant project application through the use of traffic impact fee proceeds and funding partnerships with private developers. (City Manager Gabriel A. Gonzalez)
ROLL CALL
5. DISCUSSION TO UTILIZE THE FORMER MODIFIED COMMUNITY
CORRECTIONAL FACILITY FOR RECREATIONAL ACTIVITIES OPEN TO THE COMMUNITY: This item is presented for discussion and direction. (City Manager Gabriel A. Gonzalez)
ROLL CALL
CITY MANAGER COMMENTS AND REPORTS:
DEPARTMENT DIRECTOR COMMENTS AND REPORTS:
RECESS:
CLOSED SESSION:
1. CONFERENCE WITH LEGAL COUNSEL – EXISITING LITIGATION: Pursuant to California Government Code, Section 54956.9(a). Name of Case: California Department of Tax and Fee Administration Petitions of the Cities of Alameda, et al (Williams-Sonoma DTC, Inc. Case IDs: 757063, 284-450, 20127075.
2. CONFERENCE WITH LEGAL COUNSEL – SIGNIFICANT EXPOSURE TO LITIGATION: Pursuant to California Government Code, Section 54956.9(d)(2)/(e)(1). One Potential Case
ADJOURNMENT:
Pursuant to the Americans with Disabilities Act, if you need special assistance to participate in a City Council Meeting, please contact the City Clerk at (661) 746-5000 at least three (3) days prior to the meeting or time the special services are needed to allow City staff in making reasonable arrangements to provide you with access to the meeting. Any public record, relating to an open session agenda item, that is distributed within 72 hours prior to the meeting is available for public inspection in the City Clerk’s Office at Shafter City Hall, 336 Pacific Ave., Shafter, CA 93263. This is to certify that this Agenda notice was posted at City Hall and Police Dept. by 5:00 p.m., September 13, 2024. Yazmina Pallares, S/S, City Clerk
REMOTE PUBLIC PARTICIPATION IS ALLOWED IN THE FOLLOWING WAYS, SEE BELOW FOR INSTRUCTIONS.
1. You are strongly encouraged to observe the City Council meetings live via YouTube https://www.youtube.com/user/CityofShafter/
2. If you wish to make a comment on a specific agenda item or public comment, please submit your comment via email by 6:00 PM on September 17, 2024 to the City Clerk at [email protected]
3. If you wish to make a written comment to the City Clerk, 336 Pacific Avenue, Shafter, CA 93263.
Shafter City Council Agenda
September 17, 2024
4. If you wish to make a comment during the live meeting, callers must first register with the City Clerk at 661-746-5012 before the meeting begins to receive instructions and the call- in number and code. Please call by 5:00pm on the Monday prior to the City Council meeting to allow ample time for sign up. You will need to provide your name, phone number and the item number you wish to address.
5. All public comments are provided to the City Council and applicable Staff, for review and consideration by the Board prior to taking action on any matters listed on the agenda and are incorporated into the official record of the City Council meeting.