336 Pacific Avenue, Shafter, CA 93263
Meeting Held In-Person and Via Zoom and Livestream on YouTube.
AGENDA
REGULAR MEETING
SHAFTER CITY COUNCIL
TUESDAY, FEBRUARY 18, 2025
NOTICE TO THE PUBLIC:
Any documents produced by the City and distributed to a majority of the City Council regarding any item on this agenda will be made available in the City Clerk’s Office during normal business hours at City Hall located at 336 Pacific Avenue, Shafter CA. In addition, such documents will be posted on the City’s website at www.shafter.com.
CALL TO ORDER: 6:00 PM
ROLL CALL: Mayor Givens
Mayor Pro Tem Olvera
Council Member Alvarado
Council Member Espinoza
Council Member Prout
PLEDGE OF ALLEGIANCE: Council Member Espinoza
INVOCATION: Mayor Givens
APPROVAL OF AGENDA:
PRESENTATION:
1. Proclamation: Safely Surrendered Baby Awareness Month, February 2025.
PUBLIC COMMENT:
Those persons wishing to speak on any item included on the agenda, or on any matter within the subject matter jurisdiction of the City Council, are invited to speak from the podium and address the City Council. Speakers are limited to five minutes unless additional time is needed for translation. Please state your name and address for the record before making your presentation.
COUNCIL ANNOUNCEMENTS AND REPORTS:
On their own initiative, Council Members may make a brief announcement or a brief report on their own activities. Council Members may ask a question for clarification, make a referral to staff, or take action to have staff place a matter of business on a Shafter City Council Agenda
February 18, 2025
future agenda. No formal action by the Council will be taken unless an item is identified on the Agenda.
CONSENT CALENDAR:
All items on the consent calendar are considered routine and non-controversial by staff and will be approved by one motion if no member of the Council or public wishes to comment or ask questions. If comment or discussion is desired by anyone, the item will be removed from the consent calendar and will be considered in the listed sequence with an opportunity for any member of the public to address the Council concerning the item before action is taken.
1. Approve General Checks: January 30, 2025, February 6, 2025, February 13, 2025.
2. Approve Payroll: January 31, 2025, February 3, 2025, February 4, 2025, February 7, 2025.
3. Approve Special Event Permit: City Of Shafter, Free Car Seat Safety Event, Stringham Park, March 7, 2025.
4. Council find the action is not defined as a “project” per Section 15378(b)(4) of the CEQA Guidelines; terminate an existing Professional Services Agreement with Dark Knight Security, dated July 8, 2024, covering security services at four (4) City park sites; approve a cost proposal from Dark Knight Security in the amount of $2,800 per month to expand the security services to five (5) parks; authorize the Public Works Director to issue a new Professional Services Agreement to Dark Knight Security to include the amended park security services with annual cost increases by percentage equal to the Consumer Price Index for all Urban Consumers for the Los Angeles-Orange County-Riverside Area but not by more than four-percent (4%) to take effect at the start of every subsequent fiscal year starting Fiscal Year 2025-2026.
5. Council find the action is not defined as a “project” per Section 15378(b)(4) of the CEQA Guidelines; approve one (1) cost proposal submitted by West & Associates, dated January 29, 2025, totaling $27,000, to fund engineering services to update the City's Cross Connection Control Program; and authorize the Public Works Director to award a professional services agreement to West & Associates for $27,000.
6. Council find the action is not defined as a “project” per Section 15378(b)(5) of the CEQA Guidelines; approve a Request for Proposals for High-Speed Rail Plan Check Services prepared and approved by the City Engineer; authorize the release of said Request for Proposals per the City's bidding and procurement policies; and authorize the creation of one (1) new Capital Improvement Program project entitled "High-Speed Infrastructure Improvements" with a pre-approved budget of $450,000.
7. Council find the action is exempt from the California Environmental Quality Act (CEQA) per Section 15315 (Class 15 – Minor Land Divisions) of the CEQA Guidelines; and authorize the Public Works Director to award a professional services contract to QK, Inc. in an amount up to $25,000 for mapping and surveying services for the North Shafter Community Park.
MANAGEMENT REPORT:
Shafter City Council Agenda
February 18, 2025
1. SHAFTER POLICE DEPARTEMENT SUBSTATION MODULAR BUILDING PROJECT AWARD: Council find the action is not defined as a “project” per Section 15378(b)(5) of the CEQA Guidelines; accept and approve one bid received from JTS Modular, Inc. in the amount of $6,490,000 for the construction of a City Police Department Substation building; authorize the Public Works Director to issue a Notice of Award and Notice to Proceed to JTS Modular, Inc. for said project; and authorize expenditures up to $6,750,000.
ROLL CALL
2. COUNCIL CHAMBER DUCTWORK AND AC REPLACEMENT: Council find the action is not defined as a “project” per Section 15378(b)(4) of the CEQA Guidelines; approve a budget appropriation of $35,000 from the General Fund to the operations and maintenance budget accounts for City Hall; accept two proposals received and approve one (1) cost proposal from Anaya Electric, Heating & Cooling dated February 12, 2025, for the replacement of ductwork and one (1) air conditioning unit at City Hall valued at $27,920.00; and authorize the Public Works Director to award said work for a total amount up to $35,000.
ROLL CALL
3. COUNCIL CHAMBER DAIS STAINING: Council find the action is not defined as a “project” per Section 15378(b)(4) of the CEQA Guidelines; approve cost proposals provided by Patterson and Sons Construction Inc., dba Aftermath Cleanup and Hauling for $14,750 and Pacific West Sound for $16,830; authorize the Public Works Director to award contracts to both contractors with a total project budget up to $35,000; and approve a General Fund appropriation of $35,000 for funding said proposals.
ROLL CALL
CITY MANAGER COMMENTS AND REPORTS:
DEPARTMENT DIRECTOR COMMENTS AND REPORTS:
RECESS:
CLOSED SESSION:
1. CONFERENCE WITH LEGAL COUNSEL – EXISITING LITIGATION: Pursuant to California Government Code, Section 54956.9(a). Name of Case: California Department of Tax and Fee Administration Petitions of the Cities of Alameda, et al (Williams-Sonoma DTC, Inc. Case IDs: 757063, 284-450, 20127075.
2. CONFERENCE WITH LEGAL COUNSEL – SIGNIFICANT EXPOSURE TO LITIGATION: Pursuant to California Government Code, Section 54956.9(d)(2)/(e)(1). One Potential Case
ADJOURNMENT:
Pursuant to the Americans with Disabilities Act, if you need special assistance to participate in a City Council Meeting, please contact the City Clerk at (661) 746-5000 at least three (3) days prior to the meeting or time the special services are needed to allow City staff in making reasonable arrangements to provide you with access to the meeting. Any public record, relating to an open session agenda item, that is distributed Shafter City Council Agenda
February 18, 2025
within 72 hours prior to the meeting is available for public inspection in the City Clerk’s Office at Shafter City Hall, 336 Pacific Ave., Shafter, CA 93263. This is to certify that this Agenda notice was posted at City Hall and Police Dept. by 5:00 p.m., February 13, 2025. Yazmina Pallares, S/S, City Clerk
REMOTE PUBLIC PARTICIPATION IS ALLOWED IN THE FOLLOWING WAYS, SEE BELOW FOR INSTRUCTIONS.
1. You are strongly encouraged to observe the City Council meetings live via YouTube https://www.youtube.com/user/CityofShafter/
2. If you wish to make a comment on a specific agenda item or public comment, please submit your comment via email by 6:00 PM on February 18, 2025 to the City Clerk at [email protected]
3. If you wish to make a written comment to the City Clerk, 336 Pacific Avenue, Shafter, CA 93263.
4. If you wish to make a comment during the live meeting, callers must first register with the City Clerk at 661-746-5012 before the meeting begins to receive instructions and the call- in number and code. Please call by 5:00pm on the Monday prior to the City Council meeting to allow ample time for sign up. You will need to provide your name, phone number and the item number you wish to address.
5. All public comments are provided to the City Council and applicable Staff, for review and consideration by the Board prior to taking action on any matters listed on the agenda and are incorporated into the official record of the City Council meeting.