336 Pacific Avenue, Shafter, CA 93263
Meeting Held In-Person and Via Zoom and Livestream on YouTube.
AGENDA
REGULAR MEETING
SHAFTER CITY COUNCIL
TUESDAY, MAY 6, 2025
NOTICE TO THE PUBLIC:
Any documents produced by the City and distributed to a majority of the City Council regarding any item on this agenda will be made available in the City Clerk’s Office during normal business hours at City Hall located at 336 Pacific Avenue, Shafter CA. In addition, such documents will be posted on the City’s website at www.shafter.com.
CALL TO ORDER: 6:00 PM
ROLL CALL: Mayor Givens
Mayor Pro Tem Olvera
Council Member Alvarado
Council Member Espinoza
Council Member Prout
PLEDGE OF ALLEGIANCE: Council Member Prout
INVOCATION: Mayor Givens
APPROVAL OF AGENDA:
PRESENTATION:
1. National Public Safety Telecommunicators Week Proclamation
2. National Building Safety Month Proclamation
3. Community Action Month Proclamation
4. 2025 Distinguished Young Woman of Shafter Program Certificates of Recognition PUBLIC COMMENT:
Those persons wishing to speak on any item included on the agenda, or on any matter within the subject matter jurisdiction of the City Council, are invited to speak from the podium and address the City Council. Speakers are limited to five minutes unless additional time is needed for translation. Please state your name and address for the record before making your presentation.
COUNCIL ANNOUNCEMENTS AND REPORTS:
Shafter City Council Agenda
May 6, 2025
On their own initiative, Council Members may make a brief announcement or a brief report on their own activities. Council Members may ask a question for clarification, make a referral to staff, or take action to have staff place a matter of business on a future agenda. No formal action by the Council will be taken unless an item is identified on the Agenda.
CONSENT CALENDAR:
All items on the consent calendar are considered routine and non-controversial by staff and will be approved by one motion if no member of the Council or public wishes to comment or ask questions. If comment or discussion is desired by anyone, the item will be removed from the consent calendar and will be considered in the listed sequence with an opportunity for any member of the public to address the Council concerning the item before action is taken.
1. Approve General Checks: March 31, 2025, April 10, 2025, April 22, 2025, May 1, 2025.
2. Approve Payroll: April 1, 2025, April 4, 2025, April 9, 2025, April 18, 2025, May 1, 2025.
3. Approval of Minutes: January 21, 2025, February 4, 2025, February 18, 2025, February 18, 2025.
4. Council find the action is not defined as a “project” per Section 15378(b)(4) of the CEQA Guidelines; and accept the Treasurer’s Report for January 2025.
5. Council find the action is not defined as a “project” per Section 15378(b)(4) of the CEQA Guidelines; and accept the Treasurer’s Report for February 2025.
6. Approve Proclamation: April 29 - May 5, 2025 Cinco de Mayo Days
7. Approve Resolution of Commendation: 2025 Cinco de Mayo Grand Marshall Rosa Romero
8. Approve Resolution of Commendation: 2025 Bakersfield Marathon Victory Diana Reyes
9. Approve Resolution of Commendation: 2024-2025 Shafter Lady Generals Varsity Basketball
10. Approve Proclamation: Municipal Clerks Week
11. Council find the action is not defined as a "project" per Section 15378(b)(5) of the CEQA Guidelines; ratify the Letter of Support on behalf of the Shafter City Council, for Senate Bill 375 Wildfire Preparedness.
12. Council find the action is not defined as a "project" per Section 15378(b)(5) of the CEQA Guidelines; and adopt Resolution 3018, a Resolution of the City Council of the City of Shafter authorizing the Execution of the Certifications and Assurances and Authorized Agent Forms for the Low Carbon Transit Operations Program (LCTOP) and the following Project(s): Shafter Dial-A-Ride Fare Reduction Program, up to the amount of $58,533 for Fiscal Year 2024-2025.
13. Council find the action is not defined as a “project” per Section 15378(b)(4) of the CEQA Guidelines; authorize the City Manager to add a Deputy Finance Director Shafter City Council Agenda
May 6, 2025
position within the Administrative Services Department as part of the operating budget.
14. Council find the action is not defined as a “project” per Section 15378(b)(4) of the CEQA Guidelines; approve renewal of the annual subscription contract for Placer.ai location intelligence software in the amount of $21,945.
15. Council find that the approval of the final map is not defined as a “project” per Section 15378(b)(5) of the CEQA Guidelines; and approve the final map for Tract No. 7244 Phase 3.
16. Council finds the action is not defined as a “project” per Section 15378(b)(5) of the CEQA Guidelines; accept the 2024 General Plan Annual Progress Report attached as "Exhibit 1"; and direct staff to submit the report to the Governor's Office of Land Use and Climate Innovation and the California Department of Housing & Community Development.
17. Council find the action is not defined as a “project” per Section 15378(b)(4) of the CEQA Guidelines; approve the upgrade and expansion of the existing radio system proposed by Motorola Solutions to provide police services with dependable communication.
18. Council find the action is not defined as a “project” per Section 15378(b)(4) of the CEQA Guidelines; approve the purchase of one Ford F150 commercial traffic enforcement truck from Jim Burke Ford, necessary outfitting from AEP, and required commercial enforcement equipment at a cost of $111,445.78.
19. Council find the action is not defined as a “project” per Section 15378(b)(5) of the CEQA Guidelines; declare the list of equipment in this item as surplus property and authorize the sale or disposal of said items through a public sale process or auction as necessary.
20. Council find the action is not defined as a “project” per Section 15378(b)(5) of the CEQA Guidelines; accept the public improvements constructed for Tract 6490 Phase 1; authorize the City Engineer to file a Notice of Completion and Acceptance of Work for the tract; and authorize the reduction of performance bond securities to 25% of the total construction cost to act as a warranty bond for a minimum of one year.
21. Council find the action is not defined as a "project" per Section 15378(b)(4) of the California Environmental Quality Act; approve an agreement for the completion of Public Improvements with Lennar Homes of California, LLC for Tract 7244 Phase 3 subject to review and approval by the City Attorney and City Engineer; and authorize the City Manager to execute said agreement.
22. Council find the requested action is exempt from the California Environmental Quality Act; approve a proposal submitted by Ardurra to provide design and engineering services for Core City Bike Lane Improvements valued at $98,284; and authorize the Public Works Director to award a professional services agreement to Ardurra for said amount.
23. Council find the requested action is exempt from the California Environmental Quality Act; accept three (3) cost proposals submitted for constructing a new concrete drive approach for the Animal Control Facility rear parking lot access; approve one (1) cost proposal submitted by Bowman Asphalt in the amount of Shafter City Council Agenda
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$32,225; and authorize the Public Works Director to award said drive approach work to Bowman Asphalt in amount not to exceed $37,000.
24. Council find the action is exempt from the California Environmental Quality Act; approve the project plans and specifications and authorize the solicitation of formal bids for construction of the Shafter Avenue Pedestrian Improvement Project.
25. Council find that the action is exempt from the California Environmental Quality Act; authorize the Deputy Public Works Director to issue a Professional Services Agreement to QK, Inc. for an amount of up to $25,000 for the design of the Skatepark Restroom and Parking Lot Design Project.
PUBLIC HEARINGS:
Should anyone challenge any proposed action which is the subject of a public hearing listed on this agenda, that person challenging any action taken after the public hearing may be limited to raising only those issues addressed at the public hearing described in this notice, or in written correspondence delivered to the City Council at or prior to this public hearing.
1. TENTATIVE TRACT MAP NO. 7462: Council find the action has already complied with the California Environmental Quality Act; and adopt Resolution 3017, a Resolution of the City Council of the City of Shafter Approving Tentative Tract No. 7462, as depicted in Exhibit "A", proposing to subdivide 157.57 gross acres into 862 lots, subject to the recommended conditions of approval.
ROLL CALL
MANAGEMENT REPORT:
1. CONTINUED CITY BRANDING PROJECT WITH CHANDLERTHINKS, LLC.
APPROVAL: Council find the action is not defined as a "project" per Section 15378(b)(5) of the CEQA Guidelines; approve the final City Branding Standard package, including the brand truths, brand story, tagline, and logo for the City of Shafter, as developed through the branding initiative with Chandlerthinks, LLC.
ROLL CALL
2. THREE CITY PARCELS LOCATED AT LERDO HIGHWAY AND ZERKER ROAD REQUEST FOR PROPOSALS (RFP) DRAFT AUTHORIZATION: Council find the action is not defined as a “project” per Section 15378(b)(5) of the CEQA Guidelines; authorize staff to draft a one-dollar per parcel Request for Proposals (RFP) for the three city-owned parcels on Lerdo Highway & Zerker Road.
ROLL CALL
3. CITY COUNCIL GOVERNANCE POLICIES & PROTOCOLS DISCUSSION:
Council find the action is not defined as a “project” per Section 15378(b)(5) of the CEQA Guidelines; review the attached sample governance policies and protocols and provide direction on the establishment of formal City Council governance policies and protocols.
ROLL CALL
CITY MANAGER COMMENTS AND REPORTS:
DEPARTMENT DIRECTOR COMMENTS AND REPORTS:
Shafter City Council Agenda
May 6, 2025
RECESS:
CLOSED SESSION:
1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS: Pursuant to California Government Code, Section 54956.8 Property: APN 089-140-13 Agency Negotiator:
City Manager Lippincott. Negotiating Parties: Cody Vance, Cushman & Wakefield.
Under Negotiation: Price and terms.
ADJOURNMENT:
Pursuant to the Americans with Disabilities Act, if you need special assistance to participate in a City Council Meeting, please contact the City Clerk at (661) 746-5000 at least three (3) days prior to the meeting or time the special services are needed to allow City staff in making reasonable arrangements to provide you with access to the meeting. Any public record, relating to an open session agenda item, that is distributed within 72 hours prior to the meeting is available for public inspection in the City Clerk’s Office at Shafter City Hall, 336 Pacific Ave., Shafter, CA 93263. This is to certify that this Agenda notice was posted at City Hall and Police Dept. by 5:00 p.m., May 1, 2025.
Yazmina Pallares, S/S, City Clerk
REMOTE PUBLIC PARTICIPATION IS ALLOWED IN THE FOLLOWING WAYS, SEE BELOW FOR INSTRUCTIONS.
1. You are strongly encouraged to observe the City Council meetings live via YouTube https://www.youtube.com/user/CityofShafter/
2. If you wish to make a comment on a specific agenda item or public comment, please submit your comment via email by 6:00 PM on May 6, 2025 to the City Clerk at [email protected]
3. If you wish to make a written comment to the City Clerk, 336 Pacific Avenue, Shafter, CA 93263.
4. If you wish to make a comment during the live meeting, callers must first register with the City Clerk at 661-746-5012 before the meeting begins to receive instructions and the call- in number and code. Please call by 5:00pm on the Monday prior to the City Council meeting to allow ample time for sign up. You will need to provide your name, phone number and the item number you wish to address.
5. All public comments are provided to the City Council and applicable Staff, for review and consideration by the Board prior to taking action on any matters listed on the agenda and are incorporated into the official record of the City Council meeting.