336 Pacific Avenue, Shafter, CA 93263
Meeting Held In-Person and Via Zoom and Livestream on YouTube.
AGENDA
REGULAR MEETING
SHAFTER CITY COUNCIL
TUESDAY, JUNE 3, 2025
NOTICE TO THE PUBLIC:
Any documents produced by the City and distributed to a majority of the City Council regarding any item on this agenda will be made available in the City Clerk’s Office during normal business hours at City Hall located at 336 Pacific Avenue, Shafter CA. In addition, such documents will be posted on the City’s website at www.shafter.com.
CALL TO ORDER: 6:00 PM
ROLL CALL: Mayor Givens
Mayor Pro Tem Olvera
Council Member Alvarado
Council Member Espinoza
Council Member Prout
PLEDGE OF ALLEGIANCE: Council Member Espinoza
INVOCATION: Council Member Alvarado
APPROVAL OF AGENDA:
PRESENTATION:
1. Maple Elementary Track Team Recognition
PUBLIC COMMENT:
Those persons wishing to speak on any item included on the agenda, or on any matter within the subject matter jurisdiction of the City Council, are invited to speak from the podium and address the City Council. Speakers are limited to five minutes unless additional time is needed for translation. Please state your name and address for the record before making your presentation.
COUNCIL ANNOUNCEMENTS AND REPORTS:
On their own initiative, Council Members may make a brief announcement or a brief report on their own activities. Council Members may ask a question for clarification, make a referral to staff, or take action to have staff place a matter of business on a future agenda. No formal action by the Council will be taken unless an item is identified on the Agenda.
Shafter City Council Agenda
June 3, 2025
CONSENT CALENDAR:
All items on the consent calendar are considered routine and non-controversial by staff and will be approved by one motion if no member of the Council or public wishes to comment or ask questions. If comment or discussion is desired by anyone, the item will be removed from the consent calendar and will be considered in the listed sequence with an opportunity for any member of the public to address the Council concerning the item before action is taken.
1. Approve Payroll: May 16, 2025, May 22, 2025, May 30, 2025.
2. Approve General Checks: May 27, 2025, May 29, 2025.
3. Approval of Minutes: March 18, 2025, April 1, 2025, April 28, 2025.
4. Council find the action is not defined as a “project” per Section 15378(b)(4) of the CEQA Guidelines; and accept the Treasurer’s Report for March 2025.
5. Approve Special Event Permit: Shafter 3rd of July Celebration.
6. Council find the requested action is not defined as a “project” under Section 15378(b)(4) of the CEQA Guidelines; approve the final construction documents prepared by Provost & Pritchard Consulting Group; and authorize City Staff to proceed with formal bidding procedures for the Chess Garden Project at the Shafter Library & Learning Center.
7. Council find the action is not defined as a “project” per Section 15378(b)(4) of the CEQA Guidelines; approve the purchase of the RADAR messaging trailer from Flock Safety for $30,250.
8. Council find the action is not defined as a “project” per Section 15378(b)(4) of the CEQA Guidelines; adopt Resolution 3020, a Resolution of the City Council of the City of Shafter, California, Authorizing the Federal Funding Under FTA Section 5311 (49 U.S.C. Section 5311) with the California Department of Transportation for Fiscal Year 2025-2026
9. Council find the action is exempt from the California Environmental Quality Act (CEQA) because it is not defined as a "project" per Section 15378(b)(4) of the CEQA Guidelines; and authorize the City Manager to convert the Social Media Relations Assistant Position to Full-Time within the Community Engagement Department.
10. Council find the action is not defined as a “project” per Section 15378(b)(5) of the CEQA Guidelines; approve the cancellation of the regularly scheduled City Council meeting of July 1, 2025.
11. Council find action is not defined as a “project” per Section 15378(b)(5) of the CEQA Guidelines; and adopt the City of Shafter Employee Bi-Weekly Pay Schedule, effective May 6, 2025.
PUBLIC HEARINGS:
Should anyone challenge any proposed action which is the subject of a public hearing listed on this agenda, that person challenging any action taken after the public hearing may be limited to raising only those issues addressed at the public hearing described in this notice, or in written correspondence delivered to the City Council at or prior to this public hearing.
Shafter City Council Agenda
June 3, 2025
1. TENTATIVE TRACT MAP NO. 7463: City Council find the action already complied with the California Environmental Quality Act; approve Tentative Tract No. 7463, proposing to subdivide 181.44 gross acres into 578 lots, subject to the recommended conditions of approval.
ROLL CALL
MANAGEMENT REPORT:
1. BIDDING AND PROCUREMENT PROCEDURES UPDATE ORDINANCE
ADOPTION: Council find the action is not defined as a “project” per Section 15378(b)(2) of the CEQA Guidelines; waive further reading, read by title only, and introduce Ordinance 768, An Ordinance of the City Council of the City Of Shafter, California, Amending and Restating Chapter 2.68 of the Shafter Municipal Code relating to the City’s Purchasing and Public Bidding Procedures.
ROLL CALL
2. SANTA FE WAY RESURFACING PROJECT CONSTRUCTION (CIP PROJECT NO. ST00035) AWARD: Council find the action is exempt from the California Environmental Quality Act; accept four (4) bids received for the 2025 Santa Fe Way Pavement Improvement Project (CIP #ST00035); and authorize the Public Works Director to issue a notice of award and notice to proceed for said project to Bowman Asphalt in an amount up to $2,000,000.
ROLL CALL
3. REAL PROPERTY FOR RIGHT-OF-WAY PURPOSES FOR THE HIGHWAY 43 AND SANTA FE WAY ROUNDABOUT PURCHASE: Council find the action is not defined as a "project" per section 15378(b)(4) of the CEQA Guidelines; authorize purchase of property with APN 089-150-01 for public street right-of-way for the roundabout project at Highway 43 and Santa Fe Way in the amount not to exceed $210,000.
ROLL CALL
CITY MANAGER COMMENTS AND REPORTS:
DEPARTMENT DIRECTOR COMMENTS AND REPORTS:
RECESS:
CLOSED SESSION:
1. CONFERENCE WITH LEGAL COUNSEL – EXISITING LITIGATION: Pursuant to California Government Code, Section 54956.9(a). Name of Case: California Department of Tax and Fee Administration Petitions of the Cities of Alameda, et al (Williams-Sonoma DTC, Inc. Case IDs: 757063, 284-450, 20127075.
ADJOURNMENT:
Pursuant to the Americans with Disabilities Act, if you need special assistance to participate in a City Council Meeting, please contact the City Clerk at (661) 746-5000 at least three (3) days prior to the meeting or time the special services are needed to allow City staff in making reasonable arrangements to provide you with access to the Shafter City Council Agenda
June 3, 2025
meeting. Any public record, relating to an open session agenda item, that is distributed within 72 hours prior to the meeting is available for public inspection in the City Clerk’s Office at Shafter City Hall, 336 Pacific Ave., Shafter, CA 93263. This is to certify that this Agenda notice was posted at City Hall and Police Dept. by 5:00 p.m., May 30, 2025. Yazmina Pallares, S/S, City Clerk
REMOTE PUBLIC PARTICIPATION IS ALLOWED IN THE FOLLOWING WAYS, SEE BELOW FOR INSTRUCTIONS.
1. You are strongly encouraged to observe the City Council meetings live via YouTube https://www.youtube.com/user/CityofShafter/
2. If you wish to make a comment on a specific agenda item or public comment, please submit your comment via email by 6:00 PM on June 3, 2025 to the City Clerk at [email protected]
3. If you wish to make a written comment to the City Clerk, 336 Pacific Avenue, Shafter, CA 93263.
4. If you wish to make a comment during the live meeting, callers must first register with the City Clerk at 661-746-5012 before the meeting begins to receive instructions and the call- in number and code. Please call by 5:00pm on the Monday prior to the City Council meeting to allow ample time for sign up. You will need to provide your name, phone number and the item number you wish to address.
5. All public comments are provided to the City Council and applicable Staff, for review and consideration by the Board prior to taking action on any matters listed on the agenda and are incorporated into the official record of the City Council meeting.