336 Pacific Avenue, Shafter, CA 93263
Meeting Held In-Person and Via Zoom and Livestream on YouTube.
AGENDA
REGULAR MEETING
SHAFTER CITY COUNCIL
TUESDAY, SEPTEMBER 16, 2025
NOTICE TO THE PUBLIC:
Any documents produced by the City and distributed to a majority of the City Council regarding any item on this agenda will be made available in the City Clerk’s Office during normal business hours at City Hall located at 336 Pacific Avenue, Shafter CA. In addition, such documents will be posted on the City’s website at www.shafter.com.
CALL TO ORDER: 6:00 PM
ROLL CALL: Mayor Givens
Mayor Pro Tem Olvera
Council Member Alvarado
Council Member Espinoza
Council Member Prout
PLEDGE OF ALLEGIANCE: Council Member Prout
INVOCATION: Council Member Espinoza
APPROVAL OF AGENDA:
PRESENTATION:
1. GROW Academy Sound Garden Project
PUBLIC COMMENT:
Those persons wishing to speak on any item included on the agenda, or on any matter within the subject matter jurisdiction of the City Council, are invited to speak from the podium and address the City Council. Speakers are limited to five minutes unless additional time is needed for translation. Please state your name and address for the record before making your presentation.
COUNCIL ANNOUNCEMENTS AND REPORTS:
On their own initiative, Council Members may make a brief announcement or a brief report on their own activities. Council Members may ask a question for clarification, make a referral to staff, or take action to have staff place a matter of business on a Shafter City Council Agenda
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future agenda. No formal action by the Council will be taken unless an item is identified on the Agenda.
CONSENT CALENDAR:
All items on the consent calendar are considered routine and non-controversial by staff and will be approved by one motion if no member of the Council or public wishes to comment or ask questions. If comment or discussion is desired by anyone, the item will be removed from the consent calendar and will be considered in the listed sequence with an opportunity for any member of the public to address the Council concerning the item before action is taken.
1. Approve General Checks: August 29, 2025, September 8, 2025, September 11, 2025.
2. Approve Payroll: September 2, 2025, September 5, 2025, September 9, 2025.
3. Approve Overtime Report: July 2025.
4. Council find the action is not defined as a “project” per Section 15378(b)(4) of the CEQA Guidelines; and accept the Treasurer’s Report for July 2025
5. Approve Special Event Permit: Minter Field Air Museum, 8th Annual Wings N Wheels, Minter Field Airport, November 8, 2025.
6. Council find that the action is exempt from the requirements of CEQA pursuant to Sections 15358 and 15061(b)(3) of the CEQA Guidelines; and waive further reading and adopt Ordinance 771, an Ordinance of the City Council of the City of Shafter, California, Amending Article II of Chapter 13.04 of Title 13 of the Municipal Code Pertaining to Cross-Connection Control.
7. Council find the action is not defined as a “project” per Section 15378(b)(4) of the CEQA Guidelines; accept a cost proposal for purchasing 429 residential water meter assemblies from Badger Meter totaling $156,004.92 (Quotation No. 3801729); accept two (2) proposals for meter boxes and lids; approve one (1) proposal submitted by Core and Main for said meter boxes and lids valued at $21,582.99 (Bid No. 4405292); and authorize the Deputy Public Works Director to issue a purchase order for the water meter assemblies, boxes, and lids, at a total cost of $177,587.91
8. Council find the action is not defined as a "project" per Section 15378(b)(5) of the CEQA Guidelines; declare the list of equipment in this item as surplus property.
9. Council find the action is not defined as a “project” per Section 15378(b)(4) of the CEQA Guidelines; approve the sale of two surplus Rail King rail car movers to Pacific West Systems in the amount of $170,000; and authorize the City Manager, or designee, to execute all necessary documents to complete the transaction
10. Council find the action is not defined as a “project” per Section 15378(b)(4) of the CEQA Guidelines; approve the renewal of the Microsoft Office 365 annual subscription in the amount of $22,898.04.
11. Council find that the project has already been environmentally cleared per CEQA; approve the Highway-Rail Grade Crossing Closure Agreement between the City of Shafter, the State of California Department of Transportation, and BNSF Railway Company for the permanent closure of the Beech Avenue (Los Angeles Avenue) Shafter City Council Agenda
September 16, 2025
Public Crossing (U.S. DOT No. 028386G); authorize the Public Works Director to execute the agreement on behalf of the City of Shafter; and authorize the City Attorney to make non-substantive modifications to the agreement as needed to finalize execution.
12. Council find action is not defined as a “project” per Section 15378(b)(5) of the CEQA Guidelines; adopt Resolution No. 3042, a Resolution Authorizing the Project List for the Fiscal Year 2025-26 Grant Award from the California State of Good Repairs Program and Authorize the City Manager or Designee to Execute Budget Amendments, Grant Agreements, and Authorize the Execution of the Certifications and Assurances Form from the California State of Good Repairs Program.
13. Council find the action is not defined as a “project” per Section 15378(b)(5) of the California Environmental Quality Act Guidelines; authorize staff to execute all materials necessary to support the State of California application for funding from the Purdue Pharma L.P. opioid settlement.
PUBLIC HEARINGS:
Should anyone challenge any proposed action which is the subject of a public hearing listed on this agenda, that person challenging any action taken after the public hearing may be limited to raising only those issues addressed at the public hearing described in this notice, or in written correspondence delivered to the City Council at or prior to this public hearing.
1. TENTATIVE TRACT MAP NO. 7207 EXTENSION OF TIME APPROVAL: Council find the action does not require additional CEQA review; conduct public hearing and adopt Resolution No. 3040, a Resolution of the City Council of the City of Shafter, approving a two (2) year extension of time for Tentative Tract Map No. 7207 located between Elizabeth Avenue and West Riverside Street, approximately 1/3 west of South Shafter Avenue, in the City of Shafter, subject to the conditions approved by the City Council on August 18, 2009, to now expire on August 18, 2027.
ROLL CALL
2. TENTATIVE TRACT MAP NO. 6398 EXTENSION OF TIME APPROVAL: Council find the action does not require additional CEQA review; conduct a public hearing; and adopt Resolution No. 3041, a Resolution of the City Council of the City of Shafter, approving a two (2) year extension of time for Tentative Tract Map No. 6398 located at the southwest corner of East Tulare Avenue and North Beech Avenue, within the City of Shafter, subject to the conditions approved by the City Council on July 18, 2006, to now expire on October 1, 2027.
ROLL CALL
MANAGEMENT REPORT:
1. 2025 RESIDENTIAL STREET IMPROVEMENT PROJECT AWARD (ST00021.25):
Council find the action is exempt from the California Environmental Quality Act; accept bids received for the 2025 Residential Street Improvement Project; and authorize the Deputy Public Works Director to issue a Notice of Award and Notice to Proceed to Westrock LLC dba Westrock General Engineering in an amount not to exceed $1,100,000 for the project.
Shafter City Council Agenda
September 16, 2025
ROLL CALL
2. AUTHORIZATION TO UTILIZE DESIGN-BUILD PROCUREMENT METHOD AND
APPROVING THE RELEASE OF A REQUEST FOR QUALIFICATIONS AND
PROPOSALS (RFQP) FOR DESIGN-BUILD SERVICES TO CONVERT THE
FORMER MODIFIED COMMUNITY CORRECTIONAL FACILITY (MCCF) INTO A POLICE DEPARTMENT HEADQUARTERS: Council find that the action is not defined as a "project" under Section 15378(b)(5) of the CEQA Guidelines; authorize the use of the Design-Build Procurement Method pursuant to Chapter 2.69 of Title 2 of the Shafter Municipal Code; approve the release of a Request for Qualifications and Proposals (RFQP) for design-build services to convert the former Modified Community Correction Facility (MCCF) into a Police Department headquarters; and direct the City Engineer or designee to prepare procurement documents, including prequalification and selection criteria, with Council retaining final authority to award the design-build contract following staff evaluation and recommendation.
ROLL CALL
3. RESOLUTION APPROVING RESPONSE TO THE 2024-2025 KERN COUNTY
GRAND JURY REPORT ON THE OPERATIONS AND MANAGEMENT OF THE CITY OF SHAFTER: Council find that the action is not defined as a “project” per Section 15378(b)(5) of the CEQA Guidelines; adopt Resolution No. 3043, a Resolution of the City Council of the City of Shafter Approving a response to the 2024-2025 Kern County Grand Jury Report on the Operation and Management of the City of Shafter and directing a response to the Presiding Judge and Grand Jury Foreperson.
ROLL CALL
CITY MANAGER COMMENTS AND REPORTS:
DEPARTMENT DIRECTOR COMMENTS AND REPORTS:
RECESS:
CLOSED SESSION:
1. CONFERENCE WITH LABOR NEGOTIATORS: Pursuant to California Government Code, Section 54957.6 Agency Representative: Lance Lippincott, City Manager. Employee Organization: Shafter Police Officers Association.
2. CONFERENCE WITH LEGAL COUNSEL – SIGNIFICANT EXPOSURE TO LITIGATION: Pursuant to California Government Code, Section 54956.9(d)(2)/(e)(1). One Potential Case
ADJOURNMENT:
Pursuant to the Americans with Disabilities Act, if you need special assistance to participate in a City Council Meeting, please contact the City Clerk at (661) 746-5000 at least three (3) days prior to the meeting or time the special services are needed to allow City staff in making reasonable arrangements to provide you with access to the meeting. Any public record, relating to an open session agenda item, that is distributed Shafter City Council Agenda
September 16, 2025
within 72 hours prior to the meeting is available for public inspection in the City Clerk’s Office at Shafter City Hall, 336 Pacific Ave., Shafter, CA 93263. This is to certify that this Agenda notice was posted at City Hall and Police Dept. by 5:00 p.m., September 11, 2025. Yazmina Pallares, S/S, City Clerk
REMOTE PUBLIC PARTICIPATION IS ALLOWED IN THE FOLLOWING WAYS, SEE BELOW FOR INSTRUCTIONS.
1. You are strongly encouraged to observe the City Council meetings live via YouTube https://www.youtube.com/user/CityofShafter/
2. If you wish to make a comment on a specific agenda item or public comment, please submit your comment via email by 6:00 PM on September 16, 2025 to the City Clerk at [email protected]
3. If you wish to make a written comment to the City Clerk, 336 Pacific Avenue, Shafter, CA 93263.
4. If you wish to make a comment during the live meeting, callers must first register with the City Clerk at 661-746-5012 before the meeting begins to receive instructions and the call- in number and code. Please call by 5:00pm on the Monday prior to the City Council meeting to allow ample time for sign up. You will need to provide your name, phone number and the item number you wish to address.
5. All public comments are provided to the City Council and applicable Staff, for review and consideration by the Board prior to taking action on any matters listed on the agenda and are incorporated into the official record of the City Council meeting.