Shafter City Council
June 16, 2026

* Weighted by: Base Market Value + Accrued. * Holdings Displayed by: Lot.

Security Type Description Identifier Trade Date Final Maturity Yield to Maturity Base Current Units Base Original Cost Market Price
Base Market Value Base Accrued
Balance
Base Market Value +
Accrued
US GOV UNITED STATES TREASURY 91282CFJ5 06/06/2025 08/31/2029 3.943 500,000.00 484,070.00 97.4648 487,324.22 2,632.47 489,956.69US GOV UNITED STATES TREASURY 91282CFY2 12/23/2024 11/30/2029 3.957 2,000,000.00 1,959,080.00 99.7266 1,994,531.24 32,362.64 2,026,893.88US GOV UNITED STATES TREASURY 91282CGB1 06/27/2025 12/31/2029 3.965 2,000,000.00 2,016,000.00 99.6914 1,993,828.12 25,904.70 2,019,732.82US GOV UNITED STATES TREASURY 91282CKJ9 02/13/2025 04/15/2027 3.766 2,000,000.00 2,012,188.00 100.6836 2,013,671.88 3,934.43 2,017,606.31US GOV UNITED STATES TREASURY 91282CLB5 12/23/2024 07/31/2026 3.684 1,000,000.00 1,002,641.00 100.1641 1,001,640.62 10,877.07 1,012,517.69CD USAlliance Federal Credit Union 90352RDM4 01/27/2025 01/31/2029 4.150 249,000.00 249,000.00 100.0000 249,000.00 849.33 249,849.33CD Valley National Bank 919853MZ1 07/11/2024 07/16/2027 4.589 244,000.00 244,000.00 100.0000 244,000.00 3,228.82 247,228.82CD Vibrant Credit Union 92559TAT5 10/23/2025 10/27/2027 3.650 249,000.00 249,000.00 100.0000 249,000.00 99.60 249,099.60CORP WALMART INC 931142FN8 05/19/2025 04/28/2030 4.143 1,000,000.00 1,004,340.00 100.7556 1,007,556.00 362.50 1,007,918.50CD Washington State Bank 93974LAC4 10/15/2021 10/19/2026 0.850 249,000.00 249,000.00 100.0000 249,000.00 69.58 249,069.58--- --- --- --- 11/22/2028 4.003 128,610,337.47 126,304,589.66 98.5922 126,730,241.23 930,991.05 127,661,232.28 Investment Portfolio Detail - TR City - US Bank - Safekeeping (83145)Base Currency: USD As of 04/30/2026 Return to Table of Contents Dated: 06/03/2026 13

Compliance Summary
Policies: .Rules: .* Compliance Status as of previous business day.

Compliant Account Policy Name Total Rules Compliant Rules Violating Rules Investment Policy Compliance Summary - TR City - US Bank - Safekeeping (83145)As of 04/30/2026 Return to Table of Contents Dated: 06/03/2026 14

Rules: .

Contributors: .* Viewing Violators Only.* Compliance Status as of previous business day.

Investment Policy Voilations - TR City - US Bank - Safekeeping (83145)As of 04/30/2026 Return to Table of Contents Dated: 06/03/2026 15

Description Identifier Security Type Effective Date Agency Old Value New Value Event Type LOS ANGELES UNIFIED SCHOOL DISTRICT 544646A69 MUNI 04/20/2026 S&P Stable Negative Outlook ChangedLOS ANGELES UNIFIED SCHOOL DISTRICT 544646A69 MUNI 04/20/2026 S&P Stable Negative Unimplied Outlook Changed Credit Events - TR City - US Bank - Safekeeping (83145)Base Currency: USD 04/01/2026 - 04/30/2026 Return to Table of Contents Dated: 06/03/2026 16

City of Shafter, CA
YTD Budget Update as of 06/08/2026
Welcome to the City’s Budget Status Report, prepared by the Finance Department to deliver a transparent and detailed update on current budget performance. This report, presented on a monthly or quarterly basis, is crafted to inform the City Council and our valued citizens about the current state of the City’s finances. It compares the revised budget to year-to-date (YTD) actuals, providing a clear picture of our progress against the financial plan.

For additional context, we include YTD figures from the prior year for the same period, along with variance explanations to highlight key diƯerences and trends.

To oƯer a longer-term view, this report includes a six-year Compound Annual Growth Rate (CAGR), illustrating the City’s financial trajectory over time. The report covers a comprehensive range of areas, including citywide operations, the General Fund, Enterprise Funds, Internal Service Funds, Special Revenue Funds, Capital Improvement Program (CIP), and Capital Expenditures (CAPEX). Throughout, you’ll find tables, charts, and detailed analysis to enhance understanding and support informed decision-making. Please note that the results presented are subject to change during year-end adjustments, which may include interest income allocation, interfund charges, year-end accruals, and other refinements. Our aim is to provide an accessible, data-driven overview that underscores our commitment to fiscal responsibility and accountability.

Financial Analysis Approach
Analyzing financial data at a citywide level is both impractical and irrelevant due to the diƯering accounting practices among various entities, such as full accrual versus modified accrual. Combining governmental and enterprise funds makes it unfeasible to accurately summarize financial results.

Additionally, interfund charges may be duplicated when consolidating information, leading to potential misrepresentation. Therefore, financial data is best analyzed at the individual fund level. Later in this report, more detailed insights are provided into the General Fund, Water, Sewer, Refuse, and other specific funds.

Why Include Citywide Data?
If citywide analysis has limitations, why present it? Despite its challenges, a broad financial overview provides key insights. For example, understanding total labor costs and their trends can be valuable. It also helps assess labor costs as a percentage of overall operating expenses and evaluates the impact of utilities, such as power, on city operations. While this perspective oƯers useful context, the primary focus of this report remains on individual funds, where a more detailed financial analysis is provided.

Note: Citywide data applies only to the city's operational funds and excludes fiduciary and agency funds.

Citywide Budget Comparison
The table below compares the citywide revised budget for operating expenses against current year-to-date (YTD) actuals. For context, YTD actuals from the same period last year are also included, along with year-over-year (YoY) changes. Additionally, a six-year Compound Annual Growth Rate (CAGR) is provided to highlight long-term trends. Red values within the CAGR indicate areas of high expense growth, which may signal financial concerns. These increases could be attributed to personnel expansion, service level adjustments, or inflationary pressures over the past few years.

The largest operating expense category is labor cost which represents of the total operating expenses.

Citywide Operating Expenses by Category
Account Category 25-26 Budget
25-26 YTD
Actual
25-26 %
of Budget
24-25 YTD
Actual YoY Change
YTD %
Change
Seven Yr
CAGR (19
Labor Cost 24,772,332 21,151,176 85.4% 18,783,165 12.6% 2,368,011 8.3% Planned Operations 13,851,983 11,885,903 85.8% 9,653,659 23.1% 2,232,244 10.0% Utilities 4,886,372 3,130,584 64.1% 4,427,904 -29.3% (1,297,320) 9.8% Internal Charges 6,119,531 4,372,290 71.4% 4,309,720 1.5% 62,570 8.1% Debt - - 0.0% 915,791 -100.0% (915,791) 4.6%
Special Agreements 2,624,395 1,285,388 49.0% 1,320,355 -2.6% (34,967) -16.9% Citywide Operating Expenses $52,254,613 $41,825,341 80.0% 39,410,594 $2,414,747 6.1% 4.7% Given that labor costs are a significant component of the city’s operations, the following table presents labor costs by department. To further illustrate the distribution, a pie chart follows, breaking down labor costs by category. Police, as the largest category, is followed by Public Works. The Administrative category includes the City Manager’s OƯice, Information Technology, Finance, Human Resources, and City Clerk. The Services category consists of Building, Community Services, Planning, Economic Development, City Council, and the Planning Commission.

47.4%

Citywide Labor Cost by Department
Department 25-26 Budget
25-26 YTD
Actual
25-26 %
of Budget
24-25 YTD
Actual YoY Change
YTD %
Change
Seven Yr
CAGR (19
to 25)
200-Police 10,883,843 8,818,428 81.0% 7,769,097 13.5% 1,049,331 9.2% 400-Public Works 5,656,897 5,153,426 91.1% 5,117,610 0.7% 35,816 7.6% 140-Finance 1,365,788 1,256,782 92.0% 926,267 35.7% 330,515 1.7% 405-Building 1,730,978 1,477,762 85.4% 1,164,424 26.9% 313,338 12.1% 300-Community Services 1,010,004 905,061 89.6% 747,950 21.0% 157,111 10.6% 500-Information Technology 838,748 786,621 93.8% 687,300 14.5% 99,321 10.0% 110-City Manager 653,536 594,563 91.0% 702,081 -15.3% (107,518) 11.8% 145-Planning 598,176 487,474 81.5% 449,554 8.4% 37,920 3.9% 135-Human Resources 796,967 686,165 86.1% 519,847 32.0% 166,318 9.6% 125-Economic Development 742,792 629,712 84.8% 391,666 60.8% 238,046 4.6% 120-City Clerk 367,722 231,090 62.8% 264,867 -12.8% (33,777) 2.6% 100-City Council 123,601 120,816 97.7% 39,225 208.0% 81,591 26.8% 105-Planning Commission 3,280 3,276 99.9% 3,278 -0.1% (2) 0.0% Grand Total $24,772,332 $21,151,176 85.4% 18,783,166 $2,368,010 12.6% 8.3% PD, 10,883,843 ,
44%
PW, 5,656,897 ,
23%
Amin, 4,194,017 ,
17%
Services, 4,037,575
, 16%

The General Fund budget and financial information are subject to changes throughout the year as authorized by the City Council. Actual amounts are also subject to audits and year-end adjustments, including accruals, allocations, internal charges, and transfers.

The following table presents General Fund operating revenues and expenditures, excluding capital expenditures and CIP. This distinction is made because operating expenses are ongoing, whereas capital expenditures are typically one-time purchases that can be more easily controlled during periods of fiscal distress.

This table provides an overview of the General Fund, highlighting that approximately 90% of operating revenues come from taxes. On the expenditure side, labor costs represent the largest category. The summary table compares the budget to YTD actuals and prior-year figures while also including a sixyear Compound Annual Growth Rate (CAGR) to illustrate long-term trends.

General Fund Operating Revenues/Expenses
Account Category
25-26
Budget
25-26 YTD
Actual
25-26 %
of Budget
24-25 YTD
Actual YoY Change
YTD %
Change
Seven Yr
CAGR (19
to 25)
400-Prop Tax 8,204,663 9,365,380 114.1% 8,690,009 7.8% 675,371 11.7% 410-Sales Tax 18,004,238 16,116,785 89.5% 18,260,591 -11.7% (2,143,806) -1.8% 415-Franchise 1,605,395 1,483,014 92.4% 1,514,498 -2.1% (31,484) 16.9% 71-Fees for Service 1,412,609 922,317 65.3% 1,679,971 -45.1% (757,654) 13.4% 73-License & Permits 3,255,490 2,217,500 68.1% 2,039,122 8.7% 178,378 7.4% 74-Fines, Forfeitures, 24,846 23,760 95.6% 46,850 -49.3% (23,090) 72.4% 75-Rents & Concessions 555,432 257,039 46.3% 312,991 -17.9% (55,952) -2.6% 76-Investment Earnings 2,472,510 2,392,746 96.8% 2,872,619 -16.7% (479,873) 4.0% Total Revenues $35,535,183 $32,778,541 92.2% 35,416,651 ($2,638,110) -7.4% 3.0% Account Category
25-26
Budget
25-26 YTD
Actual
25-26 %
of Budget
24-25 YTD
Actual YoY Change
YTD %
Change
Seven Yr
CAGR (19
Labor Cost 20,849,424 17,586,306 84.3% 15,525,496 13.3% 2,060,810 8.5% Planned Operations 7,420,123 5,188,092 69.9% 4,244,269 22.2% 943,823 5.9% Utilities 700,642 622,598 88.9% 566,285 9.9% 56,313 22.1% Internal Charges 3,734,016 2,627,379 70.4% 2,049,392 28.2% 577,987 11.4% Special Agreements 2,624,395 1,285,388 49.0% 1,320,355 -2.6% (34,967) -16.9% Total Operating Expenses $35,328,600 $27,309,763 77.3% 23,705,797 $3,603,966 15.2% 2.6% Operating Income (Loss) $206,583 $5,468,778 2647.3% 11,710,854 ($6,242,076) -53.3% 3.0%

The following table presents General Fund operating expenditures by department.

General Fund Operating Expenses by Department
Department 25-26 Budget
25-26 YTD
Actual
25-26 %
of Budget
24-25 YTD
Actual YoY Change
YTD %
Change
Seven Yr
CAGR
(19 to 25)
125-Economic Development 4,569,107 2,786,536 61.0% 2,186,432 27.4% 600,104 -13.9% 200-Police 14,113,367 11,353,739 80.4% 10,283,515 10.4% 1,070,224 10.4% 400-Public Works 6,485,295 5,445,523 84.0% 4,649,422 17.1% 796,101 8.3% 140-Finance 1,386,486 1,263,438 91.1% 924,540 36.7% 338,898 2.3% 405-Building 2,205,375 1,678,634 76.1% 1,383,423 21.3% 295,211 10.2% 300-Community Services 1,508,142 1,262,482 83.7% 1,106,932 14.1% 155,550 7.8% 145-Planning 1,382,989 858,284 62.1% 937,687 -8.5% (79,403) 13.2% 110-City Manager 814,531 744,539 91.4% 785,495 -5.2% (40,956) 12.2% 135-Human Resources 986,635 839,030 85.0% 654,928 28.1% 184,102 10.6% 130-City Attorney 711,500 456,201 64.1% 359,297 27.0% 96,904 2.9% 120-City Clerk 504,275 325,886 64.6% 337,654 -3.5% (11,768) 3.6% 100-City Council 482,618 217,195 45.0% 92,770 134.1% 124,425 2.4% 000-Non-Departmental - - 0.0% - 0.0% - 0.0%
205-Fire 175,000 75,000 42.9% - 0.0% 75,000 0.0%
105-Planning Commission 3,280 3,276 99.9% 3,345 -2.1% (69) 0.0% 250-Emergency Operations - - 0.0% 357 -100.0% (357) 0.0% Operating Expenditures 35,328,600 27,309,763 77.3% 23,705,797 3,603,966 15.2% 2.6%

The Water Fund is part of the city's Enterprise Funds, which operate like a business within the government. This means the water system is funded by the money it generates—mainly from water bills paid by residents and businesses—rather than taxes. These funds cover the costs of maintaining and improving the water infrastructure, including pipelines, pumps, and treatment facilities, ensuring a safe and reliable water supply for the community.

Water Fund Operating Revenues/Expenses
Account Category
25-26
Budget
25-26 YTD
Actual
25-26 %
of Budget
24-25 YTD
Actual YoY Change
YTD %
Change
Seven Yr
CAGR (19
to 25)
Revenues 5,511,575 6,111,276 110.9% 5,585,956 9.4% 525,320 2.7% Labor Costs 1,430,989 1,302,857 91.0% 1,277,962 1.9% 24,895 8.0% Planned Operations 1,131,505 1,177,105 104.0% 1,029,744 14.3% 147,361 10.1% Utilities 2,196,815 1,874,407 85.3% 1,896,024 -1.1% (21,617) 11.4% Internal Charges 1,139,319 852,165 74.8% 1,090,229 -21.8% (238,064) 14.5% Debt - - 0.0% - 0.0% - 0.0%
Operating Expenses 5,898,628 5,206,534 88.3% 5,293,959 ($87,425) -1.7% 10.8% Operating Income (Loss) ($387,053) $904,742 -233.8% 291,997 612,745 209.8% -175.4% The Sewer Fund is part of the city's Enterprise Funds, meaning it operates like a self-sustaining business. It is funded by fees paid by residents and businesses for sewer services, rather than tax dollars. This money is used to maintain, repair, and upgrade the sewer system, including pipelines and treatment facilities, to ensure safe and eƯicient wastewater collection and treatment for the community.

Sewer Fund Operating Revenues/Expenses
Account Category
25-26
Budget
25-26 YTD
Actual
25-26 %
of Budget
24-25 YTD
Actual YoY Change
YTD %
Change
Seven Yr
CAGR (19 to
25)
Operating Revenues 2,661,350 3,145,982 118.2% 2,758,214 14.1% 387,768 4.7% Labor Costs 633,604 555,393 87.7% 579,966 -4.2% (24,573) 14.0% Planned Operations 1,013,810 882,968 87.1% 826,913 6.8% 56,055 7.1% Utilities 110,265 96,508 87.5% 98,436 -2.0% (1,928) 23.9% Internal Charges 660,322 492,930 74.6% 634,548 -22.3% (141,618) 14.0% Debt - - 0.0% - 0.0% - -45.9%
Operating Expenses 2,418,001 2,027,799 83.9% 2,139,863 ($112,064) -5.2% 10.8% Operating Income (Loss) $243,349 $1,118,183 459.5% 618,351 499,832 80.8% -11.1%

The Refuse Fund is part of the city's Enterprise Funds, which means it is funded by fees paid by residents and businesses for trash collection and waste disposal services, rather than tax dollars. However, refuse operations within the City Core area are now outsourced to American Refuse, while services in the Gossamer Grove area are handled by Varner Brothers. These service providers are responsible for collecting and disposing of waste eƯiciently, ensuring a clean and well-maintained community.

Refuse Fund Operating Revenues/Expenses
Account Category
25-26
Budget
25-26 YTD
Actual
25-26 % of
Budget
24-25 YTD
Actual YoY Change
YTD %
Change
Seven Yr
CAGR (19 to
25)
Operating Revenues 1,979,315 2,438,973 123.2% 2,199,311 10.9% 239,662 11.0% Labor Costs 70,910 74,776 105.5% 88,803 -15.8% (14,027) -15.0% Planned Operations 1,831,837 2,008,898 109.7% 1,717,470 17.0% 291,428 29.3% Utilities 38,230 30,810 80.6% 35,048 -12.1% (4,238) 63.4% Internal Charges - - 0.0% 285 -100.0% (285) -100.0%
Debt - - 0.0% - 0.0% - -31.4%
Operating Expenses 1,940,977 2,114,484 108.9% 1,841,606 $272,878 14.8% 12.0% Operating Income (Loss) $38,338 $324,489 846.4% 357,705 (33,216) -9.3% 1.6% The City of Shafter provides public transportation through its Dial-A-Ride program, a convenient, on-demand service that helps residents travel within the community. Riders pay a modest fee, while most the program’s operating costs are covered by subsidies from federal and state grants, including Section 5311, TDA (Transportation Development Act), LCTOP (Low Carbon Transit Operations Program), and other funding sources. The City is committed to sustainability, with most of its fleet being fully electric, reducing emissions and promoting cleaner transportation for the community.

Public Transit Fund Operating Revenues/Expenses
Account Category
25-26
Budget
25-26 YTD
Actual
25-26 %
of Budget
24-25 YTD
Actual YoY Change
YTD %
Change
Seven Yr
CAGR (19 to
25)
71-Fees for Service 43,794 21,892 50.0% 56,026 -60.9% (34,134) -0.4% 77-Grants & Donations 769,756 242,688 31.5% 272,451 -10.9% (29,763) 10.5% 78-Other Revenue - - 0.0% - 0.0% - 0.0%
79-Transfers-In - - 0.0% - 0.0% - 0.0%
Total Revenues 264,580 813,550 32.5% 328,477 -19.5% (63,897) 9.0% Labor Costs 508,776 457,311 89.9% 349,232 30.9% 108,079 10.2% Planned Operations 46,426 98,213 211.5% 45,087 117.8% 53,126 6.2% Utilities 26,000 18,378 70.7% 17,935 2.5% 443 11.7%
Internal Charges 178,480 133,866 75.0% 158,908 -15.8% (25,042) 11.5% Debt - - 0.0% - 0.0% - -100.0%
Operating Expenses 759,682 707,768 93.2% 571,162 $136,606 23.9% 10.1% Operating Income (Loss) 53,868 (443,188) -822.7% (515,136) 71,948 -14.0% 79.2%

The City of Shafter has developed an advanced fiber network to provide high-speed internet access to the community. This network is funded through the Telecommunications Fund, which has been operating at a loss. To improve financial sustainability, the City is planning to partner with a service provider to expand services and attract more customers. With the help of grant funding, this partnership is expected to increase customer adoption and eventually generate positive operating income, ensuring the long-term success of the network.

Telecommunications Fund Operating Revenues/Expenses
Account Category
25-26
Budget
25-26 YTD
Actual
25-26 %
of Budget
24-25 YTD
Actual YoY Change
YTD %
Change
Seven Yr
CAGR (19 to
25)
71-Fees for Service 156,651 263,120 168.0% 223,290 17.8% 39,830 6.3% 75-Rents & Concessions - - 0.0% - 0.0% - 0.0%
76-Investment Earnings - - 0.0% - 0.0% - 0.0%
77-Grants & Donations - - 0.0% 487,010 -100.0% (487,010) 0.0% 79-Transfers-In
Total Revenues 263,120 156,651 168.0% 710,300 -63.0% (447,180) 0.0% Labor Costs - - 0.0% - 0.0% - 0.0%
Planned Operations 398,000 796,778 200.2% 75,115 960.7% 721,663 -11.2% Utilities 17,500 12,022 68.7% 13,918 -13.6% (1,896) -3.1% Internal Charges 172,286 129,213 75.0% 125,031 3.3% 4,182 11.6% Debt - - 0.0% - 0.0% - -100.0%
Operating Expenses 587,786 938,013 159.6% 214,064 $723,949 338.2% -1.0% Operating Income (Loss) (431,135) (674,893) 156.5% 9,226 (684,119) -7415.1% -234.6%

The Rail Operations Fund has experienced year-over-year operating losses, but the City of Shafter is taking steps to improve its financial outlook. The City is in the process of finalizing a long-term lease agreement with The Wonderful Company, which is expected to generate steady revenue. Over time, this agreement should help reduce the fund’s accumulated deficit and put rail operations on a more sustainable financial path.

Rail Operating Revenues/Expenses
Account Category
25-26
Budget
25-26 YTD
Actual
25-26 %
of Budget
24-25 YTD
Actual YoY Change
YTD %
Change
Seven Yr
CAGR (19 to
25)
71-Fees for Service 15,150 - 0.0% - 0.0% - 0.0%
75-Rents & Concessions 60,600 - 0.0% - 0.0% - -100.0%
76-Investment Earnings - - 0.0% - 0.0% - 0.0%
77-Grants & Donations - - 0.0% - 0.0% - 0.0%
79-Transfers-In
Total Revenues - 75,750 0.0% - 0.0% - -100.0%
Labor Costs 16,541 24,913 150.6% 29,532 -15.6% (4,619) -12.6% Planned Operations 30,906 429 1.4% 943 -54.5% (514) -40.2% Utilities 3,520 6,247 177.5% 2,749 127.2% 3,498 -0.3%
Internal Charges - - 0.0% 79,727 -100.0% (79,727) 6.3%
Debt - - 0.0% - 0.0% - -100.0%
Operating Expenses 50,967 31,589 62.0% 112,951 ($81,362) -72.0% -8.3% Operating Income (Loss) 24,783 (31,589) -127.5% (112,951) 81,362 -72.0% 2.4%

Special districts are areas within the City of Shafter where property owners pay dedicated fees to help maintain specific services and improvements in their neighborhoods. These districts include:

LLMD (Lighting, Landscaping, and Maintenance Districts) – These districts fund the upkeep of streetlights, landscaping, parks, and public spaces to ensure they remain clean, safe, and visually appealing. Property owners within these districts contribute through annual assessments.

CFD (Community Facilities Districts) – Also known as Mello-Roos districts, these fund a wider range of public infrastructure and services, such as roads, schools, emergency services, and parks. They are typically created for new developments, with property owners paying a special tax to support the improvements.

These districts ensure that specific areas receive the necessary maintenance and improvements without impacting the city’s general budget.

Special Districts Operating Revenues/Expenses
Account Category
25-26
Budget
25-26 YTD
Actual
25-26 %
of Budget
24-25 YTD
Actual YoY Change
YTD %
Change
Seven Yr
CAGR (19 to
25)
70-Taxes 990,917 990,921 100.0% 1,137,158 -12.9% (146,237) 13.3% 76-Investment Earnings - 76,024 0.0% 22,758 234.1% 53,266 14.1% 79-Transfers-In - - 0.0% - 0.0% - 0.0%
Total Revenues 1,066,945 990,917 107.7% 1,159,916 -8.0% (92,971) 3.9% Labor Costs - - 0.0% - 0.0% - 0.0%
Planned Operations 544,277 343,021 63.0% 377,355 -9.1% (34,334) 3.9% Utilities 155,450 136,174 87.6% 114,712 18.7% 21,462 18.3% Internal Charges - - 0.0% - 0.0% - 0.0%
Transfers-Out - - 0.0% - 0.0% - 0.0%
Operating Expenses 699,727 479,195 68.5% 492,067 ($12,872) -2.6% 5.9% Operating Income (Loss) 291,190 587,750 201.8% 645,091 (57,341) -8.9% 25.9%

The City of Shafter manages special revenue funds, which are made up of grants, state and federal funding sources like TDA (Transportation Development Act), gas tax, and SB1, as well as local funding such as impact fees. These funds are specifically designated for certain uses and cannot be spent on general city operations. The City combines these funds with local matching dollars to invest in capital projects, such as infrastructure improvements, road maintenance, and other community enhancements. This report provides a budget-to-actual summary, showing how much funding was allocated and how much has been spent on these projects.

Special Revenues & Capital Projects
Account Category
25-26
Budget
25-26 YTD
Actual
25-26 %
of Budget
24-25 YTD
Actual YoY Change
YTD %
Change
Seven Yr
CAGR (19 to
25)
70-Taxes 985,860 1,052,499 106.8% 998,350 5.4% 54,149 6.7% 71-Fees for Service - 73,202 0.0% - 0.0% 73,202 73.4%
72-Connection/Impact Fe 7,041,300 5,356,515 76.1% 9,426,652 -43.2% (4,070,137) 15.1% 73-License & Permits - - 0.0% - 0.0% - 0.0%
74-Fines, Forfeitures, 26,785 - 0.0% 27,660 -100.0% (27,660) -0.7% 76-Investment Earnings 775,653 1,286,024 165.8% 594,793 116.2% 691,231 10.7% 77-Grants & Donations 11,918,500 3,922,028 32.9% 5,073,812 -22.7% (1,151,784) 15.6% 78-Other Revenue - - 0.0% - 0.0% - 0.0%
79-Transfers-In - - 0.0% 88,237 -100.0% (88,237) -10.1% 80-Operations -Internal 338,936 - 0.0% - 0.0% - -100.0% Revenues 11,690,268 21,087,034 55.4% 16,209,504 -27.9% (4,519,236) 12.0% Labor Costs - - 0.0% - 0.0% - 0.0%
Planned Operations 370,000 362,519 98.0% 363,435 -0.3% (916) 0.0% Utilities - - 0.0% - 0.0% - 0.0%
Internal Charges - - 0.0% - 0.0% - 0.0%
Debt - - 0.0% - 0.0% - 0.0%
Capital Outlay 58,902 357,530 607.0% 730,459 -51.1% (372,929) 46.8% CIP 24,288,474 22,436,473 92.4% 6,761,187 231.8% 15,675,286 14.1% Transfers 3,200,000 - 0.0% 1,264,465 -100.0% (1,264,465) 27.3% Expenses 27,917,376 23,156,522 82.9% 9,119,546 $14,036,976 153.9% 19.1% Operating Income (Loss) (6,830,342) (11,466,254) 167.9% (8,121,196) (3,345,058) 41.2% 5.2%

The City of Shafter has four Internal Service Funds, which are used to support city operations by providing essential services to diƯerent departments.

These funds are not directly funded by residents but instead charge city departments for the services they provide. The four Internal Service Funds include:
 Facility Maintenance – Ensures city buildings and facilities are properly maintained and in good condition.  Vehicle Maintenance – Manages and repairs city-owned vehicles to keep them running eƯiciently.  Risk Management – Handles insurance, workplace safety, and liability issues to protect the city from financial risks.  Information Technology (IT) – Supports and maintains the city's technology infrastructure, including computers, software, and network systems.

These funds help the city operate smoothly by ensuring departments have the resources they need to serve the community eƯectively.

Internal Service Funds Operating Expenses
Department
25-26
Budget
25-26 YTD
Actual
25-26 %
of Budget
24-25 YTD
Actual YoY Change
YTD %
Change
Seven Yr
CAGR (19 to
25)
5100-Facility Maintenance 1,018,344 946,002 92.9% 838,437 12.8% 107,565 28.2% 5101-Vehicle Maintenance 239,292 204,532 85.5% 207,447 -1.4% (2,915) 0.9% 5102-Risk Management 1,456,049 136,928 9.4% 1,477,545 -90.7% (1,340,617) -0.2% 5103-Information Technology 1,360,215 1,486,560 91.5% 1,645,849 -17.4% (285,634) 8.9% Grand Total 4,200,245 2,647,677 63.0% 4,169,278 ($1,521,601) -36.5% 6.0%

As Shafter continues to grow, the city's fleet and equipment play a crucial role in maintaining essential public services. These assets—ranging from police vehicles and fire trucks to street sweepers, and construction equipment—help ensure the city operates eƯiciently and safely for residents and businesses.

What is a Fleet? A fleet refers to the collection of vehicles owned and operated by the city to support public services. This includes:
 Emergency Response Vehicles – Police cars and fire trucks that provide public safety and emergency assistance.  Public Works Vehicles – Street sweepers, dump trucks, and utility vehicles that maintain roads, sidewalks, and city infrastructure.  Parks and Recreation Vehicles – Mowers, utility carts, and trucks used for maintaining parks, sports fields, and community spaces.

The following table provides citywide capital expenses by department.

Citywide Fleet & Equipment
Account Category 25-26 Budget
25-26 YTD
Actual
25-26 %
of Budget
24-25 YTD
Actual YoY Change
YTD %
Change
Seven Yr
CAGR (19
to 25)
200-Police 753,083 1,183,921 157.2% 1,661,690 -28.8% (477,769) 30.2% 400-Public Works 517,680 508,675 98.3% 853,331 -40.4% (344,656) 39.3% 140-Administrative Services - 14,121 0.0% 5,983 136.0% 8,138 0.0% 500-Information Technology 60,439 59,480 98.4% 415,798 -85.7% (356,318) 44.5% 300-Community Services - - 0.0% - 0.0% - -100.0%
405-Building 100,000 182,634 182.6% - 0.0% 182,634 -100.0% 210-Corrections - - 0.0% - 0.0% - -100.0%
100-City Council - - 0.0% - 0.0% - 0.0%
145-Planning - - 0.0% - 0.0% - -100.0%
110-City Manager - - 0.0% - 0.0% - -100.0%
000-Non-Departmental - - 0.0% - 0.0% - 0.0%
135-Human Resources - - 0.0% - 0.0% - 0.0%
120-City Clerk - - 0.0% - 0.0% - 0.0%
Total Citywide Fleet & Equipment 1,948,831 1,431,202 136.2% 2,936,802 ($987,971) -33.6% 29.0%

The Capital Improvement Program (CIP) is a long-term plan that outlines major infrastructure projects a city or government plans to complete over several years. These projects include things like road repairs, new parks, public buildings, and water system upgrades. The CIP helps prioritize and budget for these big projects, ensuring the community's needs are met while managing financial resources wisely. It typically spans multiple years and is updated regularly to reflect changing priorities and funding availability.

CIP Category
FY Actual
20/21
FY Actual
21/22
FY Actual
22/23
FY Actual
23/24
FY Actual
24/25
FY YTD
Actual 25/26 Total
Streets 2,302,147 2,736,036 1,633,263 4,798,297 3,125,798 4,982,304 19,577,845 Parks 0 53,998 842,398 2,608,359 1,010,720 4,237,659 8,753,135 Water 1,534,492 1,278,889 1,211,899 1,608,122 2,412,627 571,384 8,617,412 Public Facilities 15,867 9,500 960 1,880,380 2,267,940 3,873,333 8,047,979 Sewer 517,426 919,098 459,940 687,444 1,580,196 1,335,966 5,500,069 Police 10,420 0 16,102 193,396 396,757 4,271,364 4,888,040 Other 934,134 70,253 2,000 157,782 2,971 83,460 1,250,602 General Gov 284,206 74,952 16,184 638,155 63,930 72,345 1,149,772 IT 0 0 0 149,840 337,170 385,583 872,593
Learning Center 0 0 0 8,711 142,726 13,363 164,800
Economic Dev 28,280 21,867 31,155 34,163 6,209 0 121,673 Grand Total $5,626,972 $5,164,592 $4,213,900 $12,764,649 $11,347,045 $19,826,760 $58,943,918

72,345
1,951,275
483,744
5,545,192
552,127
7,119,589
410,581
1,028,769
753,352
2,435
1,265
0 1,000,000 2,000,000 3,000,000 4,000,000 5,000,000 6,000,000 7,000,000 8,000,000 Facility Maintenanc
Federal Grant
Gas Tax
General Fund
Road Maint & Rehab.

State Grants Projec
Telecommunications
Traffic Mitigation
Tran. Dev. Act - St
Transit Operations
Wastewater Connecti
YTD By Fund
The City of Shafter has maintained a general fund surplus in recent years, contributing to one of the healthiest reserve levels in the region. The City Council adopted the current budget as a balanced budget, ensuring fiscal responsibility. While we are now experiencing a sharp decline in sales tax revenue, projections indicate that we will still conclude the fiscal year with a surplus. This year-to-date budget update provides valuable insight into the City's financial status. For any questions or further clarification, the Finance Director is available for discussion.

CONSENT CALENDAR

CITY OF SHAFTER

CITY COUNCIL REPORT
MEETING DATE: June 16, 2026
DEPARTMENT: Rogelio Sanchez, Finance Director
SUBJECT: APPROPRIATIONS LIMIT FOR FISCAL YEAR 2026-2027

CONSISTENT WITH ARTICLE XIIIB OF THE CALIFORNIA

CONSTITUTION AND SELECTING THE ANNUAL ADJUSTMENT

FACTORS

RECOMMENDATION
Council find the action is not defined as a “project” per Section 15378(b)(4) of the CEQA Guidelines; and adopt Resolution 3086, a Resolution of the City Council of the City of Shafter Setting Forth an Appropriations Limit for Fiscal Year 2026-2027 Consistent with Article XIII B of the California Constitution and Selecting the Annual Adjustment Factors.

BACKGROUND
Under the Gann Spending-Limitation Initiative (Article XIII B of the State Constitution) adopted as Proposition 4 in June 1979 (and subsequently modified by Proposition 111 in June 1990), the City is required to annually adopt a resolution setting an appropriations limit for the upcoming fiscal year. For 2026/27, the City’s appropriations subject to limitation are about $29.45 million, which is far less than the calculated limit of $564.47 million.

Background and Key Concepts
The Gann Spending-Limitation Initiative provides for the limitation of state and local government appropriations. As discussed in the following summary of the major provisions of the Gann Initiative and Proposition 111 modifications, the Gann Initiative is actually a limitation on tax revenues rather than a direct limitation on appropriations.

1. Appropriations subject to limitation may not exceed appropriations made in 1978-79 except as adjusted for increases in the cost of living, population and service responsibility transfers.

2. Appropriations financed through service fees (to the degree that they do not exceed the cost of performing the service), grant programs, fines and forfeitures, and other specified “non-tax” sources are not subject to the appropriations limit. Additionally, appropriations for long-term indebtedness incurred prior to 1978-79, debt service on qualified capital outlays beginning in 1990-91, qualified capital outlays in excess of $100,000 and increased costs as a result of federally mandated programs, are also

APPROPRIATIONS LIMIT FOR FISCAL YEAR 2026-2027 CONSISTENT WITH ARTICLE XIIIB

OF THE CALIFORNIA CONSTITUTION AND SELECTING THE ANNUAL ADJUSTMENT FACTORS - 2 -
excluded from the limit. Essentially, with the exception of major capital-related expenditures, only appropriations funded through tax revenues are subject to limitation.

3. For the purpose of identifying “proceeds from taxes” under the Gann Initiative, state subventions that are unrestricted as to their use are considered to be tax sources. On the other hand, the use of subventions like gas tax and transportation development act funds is restricted by the State, and as such, is classified as non-tax sources.

4. Under the original Gann Initiative, all proceeds from taxes received in excess of the appropriations limit were required to be returned through refunds or revisions in tax rates and fee schedules within the next two fiscal years; or voter approval to increase the appropriations limit was required. Proposition 111 provides a one-year carryover feature to determine excess revenues under which refunds can be avoided if, in the subsequent year, the City is below the limit by the amount of the prior year's excess.

Any voter-approved increase to the appropriations limit cannot exceed four years.

5. Originally, the Gann Initiative was self-executing, requiring no formal review; however, Proposition 111 requires that the annual calculation be reviewed as part of the annual financial audit.

6. Major concepts in implementing the Gann Initiative as modified by Proposition 111 include: appropriations funded through tax sources are subject to the limit, not actual expenditures; and any excess of actual tax revenues over the appropriations limit, not actual expenditures or appropriations, are subject to a refund.

ANALYSIS
The annual adjustment factors for changes in population and cost of living for the appropriations limit calculation must be selected by a recorded vote of the Council, and include the following:

1. Population. Based on data provided annually by the State Department of Finance, cities may annually choose either the growth in their city’s or the county’s population.

For this year’s calculation, the City’s population growth factor of 5.23% (which exceeded the County's factor of 0.10%) is the recommended adjustment factor.

2. Cost of living. Local governments may annually choose either the percentage change in California per capita personal income or the percentage change in their jurisdiction's assessed valuation that is attributable to non-residential new construction. For this year’s calculation, due to delays in obtaining the assessed valuations from the Kern County Assessor's Office, the percentage change in California per capita personal income is the recommended adjustment factor at 4.95%.

The City’s appropriation limit for 2026/27 is $564,474,028 calculated as follows:

Prior Year
Appropriations Limit
$511,118,91
2

APPROPRIATIONS LIMIT FOR FISCAL YEAR 2026-2027 CONSISTENT WITH ARTICLE XIIIB

OF THE CALIFORNIA CONSTITUTION AND SELECTING THE ANNUAL ADJUSTMENT FACTORS - 3 -
Population Change
(City) 5.23%

1.0523
Cost of Living Change
(Per Capita) 4.95%

1.0495
Combined Adjustment
Factor (1.0572*1.0495)

1.1043
Adjusted Limit $564,474,02
8 FISCAL IMPACT
There is no negative fiscal impact resulting from adoption of the City’s 2026/27 appropriations limit.

CEQA ANALYSIS
The action is not defined as a “project” per Section 15378(b)(4) of the CEQA Guidelines because the action is the approval of the appropriations limit for fiscal year 2026-2027 constant with the California Constitution and therefore, it is the creation of a governmental funding mechanism or other fiscal activity that does not involve any commitment to a specific project that can result in a potentially significant impact and not subject to CEQA.

APPROVED BY THE CITY ATTORNEY
No

ATTACHMENTS

1. Resolution No. 3086

RESOLUTION NO. 3086

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SHAFTER,

CALIFORNIA, SETTING FORTH AN APPROPRIATIONS LIMIT FOR FISCAL YEAR 2026/2027 CONSISTENT WITH ARTICLE XIII B OF THE CALIFORNIA CONSTITUTION AND SELECTING THE ANNUAL ADJUSTMENT FACTORS.

WHEREAS, Section 7910 of the Government Code, which became effective on January 1, 1981, requires that the governing body of each local jurisdiction establish by Resolution its Appropriations Limit for the following fiscal year pursuant to Article XIII B of the California State Constitution at a regularly scheduled or noticed special meeting; and WHEREAS, in accordance with Government Code Section 7910, the City Council must select annually the inflationary change factor for purposes of calculating the appropriations limit; and
WHEREAS, in accordance with Government Code Section 7910, the City Council must select annually the population growth factor for purposes of calculating the appropriations limit; and WHEREAS, an appropriations limit has been calculated in accordance with applicable law; and
WHEREAS, in accordance with Government Code Section 7910, the information on the calculation of the appropriations limit has been made available to the public at least 15 days prior to the date of adoption of this resolution, and continues to be available for public inspection.

NOW, THEREFORE, BE IT RESOLVED, DETERMINED AND ORDERED
Section 1. That the City Council of the City of Shafter establishes its Appropriations Limit for the 2026/27 fiscal year at $564,474,028.

Section 2. That the City Council of the City of Shafter has selected the “percentage change in California per capita personal income” as the inflationary change factor and the “percentage change in City population” as the population growth factor used in the calculation of the 2026/27 Appropriations Limit.

PASSED, APPROVED AND ADOPTED this 16th day of June 2026. ______________________________
Chad Givens, Mayor
ATTEST:
______________________________
Yazmina Pallares, City Clerk
APPROVED AS TO FORM:
______________________________
Marco A. Martinez, City Attorney

CONSENT CALENDAR

CITY OF SHAFTER

CITY COUNCIL REPORT
MEETING DATE: June 16, 2026
DEPARTMENT: Yazmina Pallares, City Clerk
SUBJECT: ADOPTION OF GENERAL MUNICIPAL ELECTION NOVEMBER 3, 2026 RESOLUTIONS

RECOMMENDATION
Council find the action is not defined as a “project” per Section 15378(b)(5) of the CEQA Guidelines; adopt Resolution 3087, a Resolution of the City Council of the City of Shafter Calling and Giving Notice of the Holding of a General Municipal Election to be Held on Tuesday, November 3, 2026, for the Election of Certain Officers as Required by the Provisions of the Laws of the State of California Relating to Charter Cities; adopt Resolution 3088, a Resolution of the City Council of the City of Shafter, Requesting the Board of Supervisors of the County of Kern to Consolidate a General Municipal Election to be Held on November 3, 2026, with the Statewide General Municipal Election to be Held on the Date Pursuant to Section 10403 of the Elections Code; and adopt Resolution 3089, a Resolution of the City Council of the City of Shafter Adopting Regulations for Candidates for Elective Office Pertaining to Candidates Statements Submitted to the Voters at an Election to be Held on Tuesday, November 3, 2026.

BACKGROUND
Attached for council consideration are the resolutions calling for and necessary to conduct an election for the three (3) members of the city council for a full term of office for four years.
• Resolution 3087 calls and gives notice of a general municipal election. • Resolution 3088 requests the Kern County Board of Supervisors to consolidate a general municipal election to be held with the statewide general election. • Resolution 3089 adopts the regulations for candidates for elective office pertaining to the candidate statements submitted to the voters.

The nomination period begins 8:00 a.m., Monday, July 13, and ends 5:00 p.m., Friday, August 7. This is the period to take out nomination paper, and to file the nomination paper with no fewer than 20 and no more than 30 signatures of registered voters of the City of Shafter. Please note that waiting until the final day of the nomination period to file the nomination paper and other required documents may not provide enough time for validation of the signatures on the nomination paper by the Kern County Elections Department before the 5 p.m. deadline, or, to collect additional signatures and file a

ADOPTION OF GENERAL MUNICIPAL ELECTION NOVEMBER 3, 2026 RESOLUTIONS - 2 -
supplemental nomination paper should it be necessary.

Scheduling an appointment with the City Clerk is recommended to obtain the nomination paper to ensure ample time is reserved to provide information on the many important dates, issue the nomination paper and forms required by the Elections Code and the Fair Political Practice Commission. An appointment should also be scheduled to file the nomination paper to ensure ample time is reserved again to receive the documents and administer an oath.

FISCAL IMPACT
None.

CEQA ANALYSIS
The action is not defined as a “project” per Section 15378(b)(5) of the CEQA Guidelines because the action is the adoption of required resolutions related to the upcoming election and therefore, it is organizational and administrative activity that will not result in direct or indirect physical changes to the environment and not subject to CEQA.

APPROVED BY THE CITY ATTORNEY

ATTACHMENTS

1. Resolution 3087 Election Calling and Giving Notice Election 2026

2. Resolution 3088 Election 2026 Consolidation with Kern County

3. Resolution 3089 Election 2026 Candidate Statements

RESOLUTION NO. 3087

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SHAFTER,

CALIFORNIA, CALLING AND GIVING NOTICE OF THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 3, 2026, FOR THE ELECTION OF CERTAIN OFFICERS AS REQUIRED BY THE

PROVISIONS OF THE LAWS OF THE STATE OF CALIFORNIA RELATING TO

CHARTER CITIES

WHEREAS, under the provisions of the laws relating to Charter cities in the State of California, a General Municipal Election shall be held on November 3, 2026, for the election of Municipal Officers; and

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SHAFTER,

CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:

SECTION 1. That pursuant to the requirements of the laws of the State of California, relating to Charter cities, there is called and ordered to be held in the City of Shafter, California, on Tuesday, November 3, 2026, a General Municipal Election for the purpose of electing three (3) Members of the City Council for the full term of four years.

SECTION 2. That the ballots to be used at the election shall be in form and content as required by law.

SECTION 3. That the City Clerk is authorized, instructed and directed to coordinate with the County Clerk of Kern County to procure and furnish any and all official ballots, notices, printed matter and all supplies, equipment and paraphernalia that may be necessary in order to properly and lawfully conduct the election.

SECTION 4. That the polls for the election shall be open at seven o'clock a.m. of the day of the election and shall remain open continuously from that time until eight o'clock p.m. of the same day when the polls shall be closed, pursuant to Election Code 10242, except as provided in Section 14401 of the Elections Code of the State of California.

SECTION 5. That in all particulars not recited in this resolution, the election shall be held and conducted as provided by law for holding municipal elections.

SECTION 6. That notice of the time and place of holding the election is given and the City Clerk is authorized, instructed and directed to give further or additional notice of the election, in time, form and manner as required by law.

SECTION 7. That the City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original Resolutions.

Shafter City Council Resolution No. 3087
June 16, 2026

SECTION 8. The City Council authorizes the City Clerk to administer said election and all reasonable and actual expenses shall be paid by the City upon presentation of a properly submitted bill.

PASSED, APPROVED AND ADOPTED ON THIS 16th DAY OF JUNE, 2026. _____________________________
Chad Givens, Mayor
ATTEST:
_____________________________
Yazmina Pallares, City Clerk
APPROVED AS TO FORM:
_____________________________
Marco A. Martinez, City Attorney

RESOLUTION NO. 3088

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SHAFTER,

CALIFORNIA, REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF

KERN TO CONSOLIDATE A GENERAL MUNICIPAL ELECTION TO BE HELD ON NOVEMBER 3, 2026, WITH THE STATEWIDE GENERAL ELECTION TO BE HELD ON THE DATE PURSUANT TO SECTION 10403 OF THE ELECTIONS CODE WHEREAS, the City Council of the City of Shafter called a General Municipal Election to be held on November 3, 2026, for the purpose of the election of two (2) Members of the City Council for a full term of office for four (4) years.

WHEREAS, it is desirable that the General Municipal Election be consolidated with the Statewide General election to be held on the same date and that within the City the precincts, polling places and election officers of the two elections be the same, and that the county election department of the County of Kern canvass the returns of the General Municipal Election and that the election be held in all respects as if there were only one election;

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SHAFTER DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:

SECTION 1. That pursuant to the requirements of Section 10403 of the Elections Code, the Board of Supervisors of the County of Kern is hereby requested to consent and agree to the consolidation of a General Municipal Election with the Statewide General election on Tuesday, November 3, 2026, for the purpose of the election of two (2) members of the City Council for a term of office for four (4) years.

SECTION 2. That the county election department is authorized to canvass the returns of the General Municipal Election. The election shall be held in all respects as if there were only one election, and only one form of ballot shall be used. The election will be held and conducted in accordance with the provisions of law regulating the statewide election.

SECTION 3. That the Board of Supervisors is requested to issue instructions to the county election department to take any and all steps necessary for the holding of the consolidated election.

SECTION 4. That the City of Shafter recognizes that additional costs will be incurred by the County by reason of this consolidation and agrees to reimburse the County for any costs.

SECTION 5. That the City Clerk is hereby directed to file a certified copy of this resolution with the Board of Supervisors and the county election department of the County of Kern.

SECTION 6. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.

Shafter City Council Resolution No. 3088
June 16, 2026

PASSED, APPROVED AND ADOPTED ON THIS 16th DAY OF JUNE, 2026. ____________________________
Chad Givens, Mayor
ATTEST:
____________________________
Yazmina Pallares, City Clerk
APPROVED AS TO FORM:
____________________________
Marco A. Martinez, City Attorney

RESOLUTION NO. 3089

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SHAFTER,

CALIFORNIA, ADOPTING REGULATIONS FOR CANDIDATES FOR ELECTIVE

OFFICE PERTAINING TO CANDIDATES STATEMENTS SUBMITTED TO THE VOTERS AT AN ELECTION TO BE HELD ON TUESDAY, NOVEMBER 3, 2026 WHEREAS, Section 13307 of the Elections Code of the State of California provides that the governing body of any local agency adopt regulations pertaining to materials prepared by any candidate for a municipal election, including costs of the candidates statement; and

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SHAFTER,

CALIFORNIA, DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:

SECTION 1. GENERAL PROVISIONS. That pursuant to Section 13307 of the Elections Code of the State of California, each candidate for elective office to be voted for at an Election to be held in the City of Shafter on November 3, 2026, may prepare a candidate's statement on an appropriate form provided by the City Clerk. The statement may include the name, age and occupation of the candidate and a brief description of no more than two hundred (200) words of the candidate's education and qualifications expressed by the candidate himself or herself. The statement shall not include party affiliation of the candidate, nor membership or activity in partisan political organizations. The statement shall be filed in typewritten form in the office of the City Clerk at the time the candidate's nomination papers are filed. The statement may be withdrawn, but not changed, during the period for filing nomination papers and until 5:00 p.m. of the next working day after the close of the nomination period.

SECTION 2. FOREIGN LANGUAGE POLICY.

A. Pursuant to the Federal Voting Rights Act, candidate statements will be translated into all languages required by the County of Kern. The County is required to translate candidate’s statements into Spanish.

B. The County will print and mail sample ballots and candidate statements to all voters in Spanish.

SECTION 3. PAYMENT.

A. Translation:

1. The candidate shall be required to pay for the cost of translating the candidates statement into any required foreign language as specified in (A) and/or (B) of Section 2 above pursuant to Federal and/or State law.

B. Printing:

1. The candidate shall be required to pay for the cost of printing the candidates statement in English in the main voter pamphlet.

Shafter City Council Resolution No. 3089
June 16, 2026

2. The candidate shall be required to pay for the cost of printing the candidates statement in a foreign language required in (A) of Section 2 above pursuant in the main voter pamphlet.

C. The City Clerk shall estimate the total cost of printing, handling, translating, and mailing the candidate’s statements filed pursuant to this Section, including costs incurred as a result of complying with the Voting Rights Act of 1965 (as amended) and require each candidate filing a statement to pay in advance to the local agency his or her estimated pro rata share as a condition of having his or her statement included in the voter’s pamphlet. In the event the estimated payment is required, the estimate is just an approximation of the actual cost that varies from one election to another election and may be significantly more or less than the estimate, depending on the actual number of candidates filing statements. Accordingly, the clerk is not bound by the estimate and may, on a pro rata basis, bill the candidate for additional actual expense or refund any excess paid depending on the final actual cost. In the event of underpayment, the clerk may require the candidate to pay the balance of the cost incurred. In the event of overpayment, the clerk shall prorate the excess amount among the candidates and refund the excess amount paid within 30 days of the election.

SECTION 4. ADDITIONAL MATERIALS. No candidate will be permitted to include additional materials in the sample ballot package.

SECTION 5. That the City Clerk shall provide each candidate or the candidate's representative a copy of this Resolution at the time nominating petitions are issued.

SECTION 6. That all previous resolutions establishing council policy on payment for candidates statements are repealed.

SECTION 7. That this resolution shall apply only to the election to be held on November 3, 2026 and shall then be repealed.

SECTION 8. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.

PASSED, APPROVED AND ADOPTED ON THIS 16th DAY OF JUNE, 2026. ____________________________
Chad Givens, Mayor
ATTEST:
____________________________
Yazmina Pallares, City Clerk
APPROVED AS TO FORM:

Shafter City Council Resolution No. 3089
June 16, 2026

____________________________
Marco A. Martinez, City Attorney

CONSENT CALENDAR

CITY OF SHAFTER

CITY COUNCIL REPORT
MEETING DATE: June 16, 2026
DEPARTMENT: Marco Martinez, City Attorney
SUBJECT: RESOLUTION ESTABLISHING A DISRUPTION POLICY FOR

LEGISLATIVE MEETINGS IN ACCORDANCE WITH SENATE BILL
(SB) 707 GUIDELINES

RECOMMENDATION
Council find that the action is not defined as a “project” per Section 15378(b)(2) of the CEQA Guidelines; and adopt Resolution 3090, a Resolution of the City Council of the City of Shafter Adopting a Disruption Policy for Meetings of the City Council, its Board & Commissions in Accordance with Senate Bill 707 Guidelines.

BACKGROUND
On October 3, 2025, Governor Newsom signed into law Senate Bill 707 (SB 707), which amends the Brown Act with the intent to diversify and increase public engagement during local government meetings of legislative bodies, such as the City Council. Among the various new requirements under SB 707, all qualified legislative bodies must now offer hybrid meetings (through a two-way phone or video platform).

The City of Shafter has already been providing hybrid meetings via Zoom/YouTube for several years and will continue to do so in the future. However, SB 707 requires the City to formally adopt a policy that outlines procedures for how to restore any hybrid meeting broadcast disruptions that prevent the public from virtually attending and participating in a meeting. According to the legislation, that policy must be adopted before July 1, 2026.

The policy must address procedures for responding to disruptions of telephonic or internet service during a meeting and the efforts the legislative body will make to restore service. If a disruption occurs that prevents members of the public from observing or participating in a meeting through the required two-way telephonic or audiovisual platform, the City Council must recess the open session for at least one hour and make a good faith effort to restore service. During this time, the City Council may meet in closed session as otherwise permitted by law.

The City Council may not reconvene open session until at least one hour has passed or service has been restored, whichever occurs first. If service has not been restored upon reconvening, the City Council must make findings by roll call vote that good faith efforts were made to restore access and that the public interest in continuing the meeting

RESOLUTION ESTABLISHING A DISRUPTION POLICY FOR LEGISLATIVE MEETINGS IN ACCORDANCE WITH SENATE BILL (SB) 707 GUIDELINES
- 2 -
outweighs the public interest in providing remote access. Alternatively, the meeting may be adjourned.

The proposed policy incorporates these requirements and establishes procedures to ensure transparency and continuity of meetings in the event of a technology disruption during a City Council meeting, while maintaining flexibility to respond based on specific circumstances.

Finally, it should be noted that SB 707also authorizes, but does not require, remote teleconference meetings by “eligible subsidiary bodies” such as the Planning Commission or other Council appointed Committees to also comply with these requirements. The attached Resolution makes the SB 707 Policy applicable to these bodies.

FISCAL IMPACT
None.

CEQA ANALYSIS
The action is not defined as a “project” per Section 15378(b)(2) of the CEQA Guidelines because the action is the approval of a disruption policy for legislative meetings and therefore, it is considered general policy and procedure making and not subject to CEQA.

APPROVED BY THE CITY ATTORNEY
Yes

ATTACHMENTS

1. Resolution 3090 Disruption Policy for Legislative Meetings in Accordance with SB 707

2. Exhibit A of Resolution 3090 Shafter_ Model Policy re Disruption of Remote Access to Meetings (SB 707)-c1

RESOLUTION NO. 3090

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SHAFTER ADOPTING

A DISRUPTION POLICY FOR MEETINGS OF THE CITY COUNCIL, ITS BOARD & COMMISSIONS IN ACCORDANCE WITH SENATE BILL 707 GUIDELINES WHEREAS, The Ralph M. Brown Act (Government Code Section 54950 et. seq.) establishes requirements for open and public meetings of legislative bodies; and WHEREAS, Senate Bill 707 (SB 707) revises and expands public participation requirements under the Brown Act and requires enhanced public access to meetings, including two-way telephonic or audiovisual participation, beginning July 1, 2026; and WHEREAS, SB 707 requires the adoption of a policy addressing disruptions to telephonic or internet service during public meetings as set forth by this Resolution.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shafter as follows:

SECTION 1: Adoption of Disruption Policy. The City Council of the City of Shafter hereby adopts the Disruption Policy (“Policy”) attached hereto as Exhibit “A” for meetings of the City Council, Boards and Commissions.

SECTION 2: This Resolution shall take effect immediately after its adoption on the date hereof and shall remain in place until rescinded by resolution of the City Council.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Shafter this 18th day of June, 2026.
______________________________
Chad Givens, Mayor
ATTEST:
______________________________
Yazmina Pallares, City Clerk
APPROVED AS TO FORM:
______________________________
Marco A. Martinez, City Attorney

17236.01000\45078230.1
Shafter City Council Resolution No. 3090
June 16, 2026

EXHIBIT A
SB 707 POLICY
[ATTACH]

434196.4
Policy: Disruption of Telephonic or Internet Service During Meetings

1. Background
Senate Bill 707 (2025) amended the Brown Act to require eligible legislative bodies to adopt, on or before July 1, 2026, a policy addressing how the agency will respond to disruptions in telephonic or internet service that prevent members of the public from participating remotely.

2. Purpose
This policy establishes procedures for responding to a disruption in the telephonic or internet services that provide two-way remote public access to meetings of the City Council of the City of Shafter and its Boards and Commissions, as required by the Brown Act (Government Code section 54953.4). The policy ensures transparency, public participation, and the continuation of meetings during technological disruptions.

3. Definitions
“Service Disruption” means any failure, outage, or other interruption to the agency’s remote access services that prevents members of the public from participating in a City Council, Board or Commission meeting through the remote access service. “Disrupting” means engaging in behavior during a meeting of the City Council, it Boards, Commissions that actually disrupts, disturbs, impedes, or renders infeasible the orderly conduct of the meeting and includes, but is not limited to one of the following:
a. A failure to comply with reasonable and lawful regulations adopted by the City Council of the City of Shafter
b. Engaging in behavior that constitutes use of force or a true threat of force. “Remote access services” means the two-way telephonic service and/or two-way audiovisual platform used to provide real-time remote public attendance and observation of meetings.
“Two-way audiovisual platform” means an online platform that provides participants with the ability to participate in a meeting via both an interactive video conference and a twoway telephonic service. “Two-way telephonic service” means a telephone service that does not require internet access and allows participants to dial a telephone number to listen and verbally participate.
“True threat of force” means a threat that has sufficient indicia of intent and seriousness, that a reasonable observer would perceive it to be an actual threat to use force by the person making the threat.

434196.4

4. Applicability
This policy applies to all open and public meetings of the City Council and its Boards and Commissions at which remote public participation is required under the Brown Act.

Consistent with the Brown Act, this policy shall not apply to the following meetings:
a. Meetings held to attend a judicial or administrative proceeding to which the City of Shafter is a party.
b. Meetings held to inspect real or personal property provided that the topic of the meeting is limited to items directly related to the real or personal property. c. Meetings held to meet with elected or appointed officials of the United States or the State of California, solely to discuss a legislative or regulatory issue affecting the City of Shafter and over which the federal or state officials have jurisdiction. d. Meetings held to meet in or nearby a facility owned by the City of Shafter, provided that the topic of the meeting is limited to items directly related to the facility.
e. Meetings held in an emergency situation pursuant to Government Code section 54956.5.

5. Remote Public Access Generally
When remote public access is required under the Brown Act, the City Council or its Boards, Commissions shall provide members of the public with an opportunity to attend and participate in the meeting using a two-way audiovisual platform or a two-way telephonic service, provided that adequate telephonic or internet service is operational at the meeting location.

If adequate telephonic or internet service is not operational at the meeting location, the City Council or its Board, Commissions shall not be required to provide remote access.

If adequate telephonic or internet service is operational for only a portion of the meeting, the City Council shall provide remote access during that portion of the meeting.

If a two-way audiovisual platform is used, the City Council or its Boards, Commissions shall:
a. Publicly post and provide a call-in option as well; and b. Activate any automatic captioning function that is available in the audiovisual platform.

If a two-way audiovisual platform is not provided, the City Council or its Boards, Commissions shall provide a two-way telephonic service.

434196.4
Members of the public participating remotely shall be provided the same opportunity to provide public comment as members of the public attending in person, including the same time allotment.

6. Response to Service Disruption
If the Mayor, Presiding Officer or City Clerk becomes aware of a service disruption:
a. The Mayor, Presiding Officer or City Clerk shall immediately announce the service disruption to the public.
b. The Mayor or Presiding Officer shall call for a recess of the open session and may convene the legislative body in an authorized closed session, consistent with the Brown Act. The recess shall last for one hour or until service is restored, whichever is earlier.
c. During the recess, City of Shafter staff shall make a good faith effort to diagnose and restore the disrupted service.

7. Reconvening the Open Session
After the expiration of the hour, if service has not been restored, the Mayor, Presiding Officer or City Clerk shall report on the status of staff’s efforts to restore remote access services, and the City Council, Board or Commission may reconvene to:
a. Adjourn the meeting;
b. Extend the recess to allow staff more time to make a good faith effort to restore remote access services; or
c. Continue the open session portion of the meeting by adopting, by roll call vote, the following or a substantially similar finding:
“The City of Shafter has made good faith efforts to restore telephonic or internet service in accordance with its adopted policy, and the public interest in continuing the meeting outweighs the public interest in remote public access.” Upon adoption of the finding, the City Council, Board or Commission may continue the open session portion of the meeting despite the fact that remote access services have not been restored.

8. Recordkeeping
The City Clerk or Secretary shall enter a brief statement into the meeting minutes, including:
• The nature and time of the service disruption;

434196.4
• The time the meeting was reconvened (if applicable);
• Any finding adopted pursuant to Section 7.

9. Response to Members of the Public Disrupting a Meeting If the Mayor, Presiding Officer or City Clerk becomes aware of a member of the public who is attending the meeting through remote access services and is disrupting the meeting or otherwise preventing other members of the public from attending or observing the meeting remotely or in-person:
a. The Mayor, Presiding Officer or City Clerk shall warn the person who is participating through remote access services that he or she is disrupting the meeting and his or her failure to cease that behavior may result in his or her removal.
b. If the person to whom the Mayor or Presiding Officer gave the above warning persists in disrupting the meeting, the Mayor or Presiding Officer shall order staff to:
i. mute or otherwise limit the individual’s ability to disrupt the meeting, while allowing the individual to continue to observe and attend the meeting; or ii. remove the individual from the meeting if paragraph (a) does not address the disrupting behavior or is not available using the remote access service.

10.Review and Updates
This policy may be amended by the City Council at a noticed public meeting in open session and may not be placed on the consent calendar.

CONSENT CALENDAR

CITY OF SHAFTER

CITY COUNCIL REPORT
MEETING DATE: June 16, 2026
DEPARTMENT: David Franz, Community Services Director
SUBJECT: CLEAN GREEN YARD MACHINES & TUNE IN & TUNE UP

SPECIAL EVENT PERMIT APPROVAL

RECOMMENDATION
Council find the action is not defined as a “project” per Section 15378(b)(5) of the CEQA Guidelines; and approve the Special Event Permit for Valley Clean Air Now to host the Clean Green Yard Machines and Tune In & Tune Up event on June 27, 2026, at the City of Shafter Yard.

BACKGROUND
Valley Clean Air Now (Valley CAN) submitted a Special Event Permit application to host the Clean Green Yard Machines and Tune In & Tune Up event at the City of Shafter Yard. The event is scheduled for Saturday, June 27, 2026, from 6:00 a.m. to 12:30 p.m., with event setup on Friday, June 26, 2026, from 1:00 p.m. to 6:00 p.m., and teardown on June 27, 2026, from 12:30 p.m. to 2:00 p.m.

The event will provide eligible residents living within the Shafter AB 617 community boundaries an opportunity to exchange a gas-powered lawn mower for a new electric mower at no cost. Participants must sign up in advance and reserve their electric mower. Valley CAN will also provide information about its vehicle repair assistance program, which offers up to $500 in emissions-related vehicle repairs for eligible vehicles.

The application estimates a maximum of 400 people at one time. The event also requires alteration of public streets and rights-of-way, including the closure of East Ash Street and Golds Avenue from 5:30 a.m. to 1:30 p.m. on June 27, 2026. Because the event anticipates more than 300 people at one time and includes alterations to public streets or public rights-of-way, City Council approval is required. The event is not expected to create in kind costs to the City.

FISCAL IMPACT
No direct fiscal impact is anticipated. Valley Clean Air Now will be responsible for organizing and conducting the event, including event setup, operations, and cleanup.

Based on the information provided, the event is not expected to require City

CLEAN GREEN YARD MACHINES & TUNE IN & TUNE UP SPECIAL EVENT PERMIT APPROVAL - 2 -
expenditures beyond normal administrative review and coordination.

Any City Staff support associated with permit processing, traffic control coordination, or public safety review is expected to be minimal and can be accommodated within existing departmental budgets. The applicant will be responsible for complying with all permit conditions and applicable requirements associated with the temporary street closures.

CEQA ANALYSIS
The action is not defined as a “project” per Section 15378(b)(5) of the CEQA Guidelines because the action is approval of a special event permit for Valley Clean Air Now to host the Clean Green Yard Machines and Tune In & Tune Up event and therefore, it is organizational and administrative activity that will not result in direct or indirect physical changes to the environment and not subject to CEQA.

APPROVED BY THE CITY ATTORNEY
No

ATTACHMENTS

1. City Permit Road Block Diagram

2. CleanCars_TrafficControl-compressed (2)

3. Special Event Permit - 60 (3)

VEHICLE STAGING (Overflow)

ENTRANCE
ROAD
CLOSED

DRIVE-THRU

STATIONS
VEHICLE STAGING (Overflow)
EXIT

E ASH AVE

E LOS ANGELES AVE

S BEECH AVE

GOLDS AVE

SANTA FE WAY

COMMERCE WAY
↓
↓
↓
↓
↑
↑
↑
↑
↑
← ← ←
← ← ← ← ← ←
↙
●
●
●
●
↓
↓
↓
← ↖
0 250 500 1,000
Feet ±
City of Shafter
'Clean Cars for All' Program Event Site
Traffic Control Map

Special Event Permit
Approval Summary
Administrative Approval: Approved with Conditions
Planning Approval: Approved with Conditions
Public Works Approval: Approved with Conditions
Police Department Approval: Approved
Risk Management Approval: Approved
Planning Cost Estimate: $0.00
Public Works Cost Estimate:$0.00
Police Department Cost Estimate: $0.00
Council Approval
Not Ready for Council Approval
Total Cost Estimate
$0.00
Thank you for choosing to host an event in the City of Shafter! Before you start, let’s make sure you need this permit. If your event will have fewer than 50 attendees, does not involve the sale of food and/or beverages, and will not require alterations to roads or public right-of-ways, you don’t need a Special Events Permit. Have a great event! However, if you expect more than 50 people, will sell food and/or beverages, have amplified sound, or alter roads or public right-of-ways, please fill out this form. This helps us coordinate resources, ensure public safety, and ensures you comply with the Shafter Municipal Code. We have tried to make it as painless as possible, and we are here to help! If you have any questions contact the Community Services Department at (661) 746-5019.

Here’s what you need to know:
 You will need to submit your completed application at least 30 days before the event*.  If you are planning a Community Event, submit your application at least 60 days before the event*.

A Community Event is an event with 1 or more food vendors that is of civic, political, public, or educational nature such as fairs, festivals, circuses and other public gathering events. *This allows you time to obtain all required permits and insurance, gives City staff time to review and approve your application, and, when necessary, provides enough time for City Council to review and approve the permit.
 An application fee of $25 is due after submittal and is non-refundable. (Other fees may apply.) A City staff member will contact you for payment.
 Events with more than 300 people at a time, that require alterations to the roads of public right-ofways, or will be serving alcohol require City Council approval.

Thank you again for hosting your event in Shafter—we can’t wait to see it come to life! Special Event Permit
Step 1 - Contact Information
Host Organization
(Host Organization is the organization accepting all financial responsibility for the event and providing the required insurance.)
Valley Clean Air Now (CAN)
Untitled
Check here if the Host Organization is a non-profit.

Host Organization Website
https://valleycan.org/
Event Contact(s)
Untitled
Event Contact 1
Name
Luis Soto
Phone
(209) 898-5922
Email
[email protected]
Event Contact 2
Name
Ricardo Hernandez
Phone
(209) 277-2164
Email
[email protected]
Step 2 - Event Information
Event Details
Event Name
Clean Green Yard Machines (CGYM) & Tune In & Tune Up (TITU) Event Description
Valley Clean Air Now will host a lawn mower drop-off and exchange event for residents living within the Shafter AB 617 community boundaries. Participants must sign up in advance and reserve their new electric mower at no cost.

At the event, eligible participants will turn in their gas-powered lawn mower and receive a new electric mower free of charge as part of the effort to reduce air pollution and improve air quality in the community.

In addition to the mower exchange, participants will also receive information about Valley CAN’s vehicle repair assistance program, which offers up to $500 in emissions-related vehicle repairs for eligible vehicles.

Untitled
Check here if your event requires an alteration to any street or public right-of-way.

Alterations to roads or public right of ways require Council review and approval.

Event Location
City of Shafter Yard
Selecting an event location for this permit is not considered a facility reservation. To complete a park reservation, visit the City of Shafter Parks Reservation webpage.

Maximum Number of People Anticipated at a Time
400
Event Activities (Check all that apply)
If your event has multiple dates, enter each individual date the event will be held.

Event Set-Up Date
6/26/2026
Event Set-Up Time (Start and End time)
1pm-6pm
Event Date
6/27/2026
Event Time (Start and End Time)
6am-12:30pm
Multiple Event Dates Indicator
Event Tear-Down Date
6/27/2026
Event Tear-Down Time (Start and End Time)
12:30-2pm
Alterations of Public Streets and/or Right-of-Ways
(Encroachment)
Encroachment Details
Describe your requested alteration of public streets and/or right of ways. (For example, “closing the parking lot at the Green Hotel for a farmers market”):

Closing E Ash Street & Gold's Ave
Alteration Start Date
6/27/2026
Alteration Start Time
5:30am
Alteration End Date
6/27/2026
Alteration End Time
1:30 pm

Please submit a map or drawing of the alteration/encroachment and include exact dimensions.

For travel routes, include starting and ending points of the route, any proposed boundaries, and specific places for signs, cones, or barricades. Include staging areas where events will be set up.

Map/Drawing of Alteration/Encroachment Location
CleanCars_TrafficControl-compressed (2).pdf
City Permit Road Block Diagram.png
Materials and Services
Check all items requested from the City.

Traffic Control Signs
Declaration

1. Applicant is responsible for any damage to the items noted above and is responsible for the cost of repairs and/or replacement of such at the City's discretion.

2. Unless otherwise stated through an approved request, please note the following:
a. Items are not available during normal business hours of 8:00 am and 5:00 pm Monday through Friday.
b. The City will provide the items requested subject to availability. c. All equipment must be set up, maintained, and removed by City employees exclusively.

3. The City of Shafter is in no way responsible for any personal injuries, property damage, or other liabilities that may incur during the use of said items.

4. The use of these items may also require City permits for Special Events and/or Encroachment in public right-of-way.

Indemnification

1. Applicant agrees that if this application is granted, applicant shall indemnify, defend, save and hold harmless the City of Shafter (“City”), and each of City’s officials, officers, employees, city council members, agents, board members, commissioners, contractors, and authorized volunteers (collectively “City Agents”) against and from any and all suits, actions, damages, judgments, claims, demands, expenses (including actual out-of-pocket legal fees), losses, penalties, fines, liabilities, debts, costs and expenditures, including but not limited to, sums paid on liability judgements, and against any and all loss or liability which the City of Shafter or such City Agents may suffer, or which may be recoverable from, or obtainable against the City of Shafter or such City Agents, from loss, damage, or injury to persons or property in any manner proximately caused by, arising out of, allegedly arising out of, incident to, or connected to any acts, omissions, or misconduct in connection with this permit including but not limited to the use of any City streets, land, buildings, facilities, or as applicable, the placing, erection, maintenance or existence of encroachment.

Initial
LGS

2. Applicant further agrees that upon the expiration of the permit for which this application is made, if granted, or upon the revocation thereof by the City, applicant will at his own cost and expense remove the same from the public property or right-of-way where the same is located, and restore said public

property or right-of-way to the condition as nearly may be in which it was before the placing, erection, maintenance, or existence of said encroachment.

Initial
LGS

3. Applicant shall submit a traffic control plan for both vehicular and pedestrian traffic for all work in the public right-of-way. The plan and its controls shall follow the latest edition of the Manual of Uniform Traffic Control Devices (MUTCD).

Initial
LGS

4. California Government Code Section 4216 requires an INQUIRY IDENTIFICATION NUMBER be assigned to every person planning to conduct an excavation in a Public Right-of-Way or Private Easement. If applicable, the applicant shall call the “USA” Regional Notification Center at 1-800-227- 2600 a minimum of two (2) days prior to commencing that excavation. Pursuant to Title 12 of the Shafter Municipal Code, the undersigned herby applies for a permit to place, erect, and/or maintain an encroachment on public property right-of-way as therein defined.

Initial
LGS

5. In the event that a homeowner intends to replace broken sidewalk within the public right-of-way in front of their residence, and/or install infill sidewalk that is not part of a development or planned improvements by the City, a no-fee encroachment permit may be approved and granted. Please coordinate with Staff to determine if a no-fee permit would be applicable for a portion of or the entire scope of any proposed improvements. Applicant must follow the City of Shafter’s Subdivision Engineering & Design Manual. If the applicant fails to meet the requirements or excessive reinspections are performed, the applicant will be charged a retro-active permit fee and re-inspection fees incurred.

Initial
LGS

6. The following shall be in addition to the above indemnification and below acknowledgement for Furnished Goods: City of Shafter, its employees, city council members, agents, boards and commissions make NO WARRANTY of any kind, nature or description, express or implied, as to the quality and manufacture, safety or fitness for any particular purpose of any Equipment covered by this agreement.

Initial
LGS
Step 3 - Hold Harmless Agreement

I certify and agree to indemnify, defend, and hold harmless the City of Shafter, its employees, city council members, agents, boards and commissions from and against any and all claims, liability loss, costs, damages, fees of attorneys, and other expenses which the City may sustain or incur by reason of, or in consequence of, the use of City streets and land, including but not limited to, sums paid on liability settlements or judgements in relation to use of land and streets.

Furthermore, I certify that I am the applicant or authorized agent and that the information filed is true and correct to the best of my knowledge. I understand that additional conditions of approval may be imposed under this application, and I agree to comply with any conditions that may be required.

Applicant Signature Date
5/5/2026
Step 4 - Insurance Requirements
a. A Commercial General Liability Certificate of Insurance (“COI”) with coverage as broad as Insurance Services Office form CG 00 01 must be submitted and must name the person and/or organization hosting the event as the "Insured."
b. The COI must clearly show the liability limits and policy number and policy dates to be valid, shall be and include that the policy primary and non-contributory. Applicant agrees to waive all rights of subrogation. c. The COI alone is not an acceptable proof of coverage and must be accompanied by a separate Endorsement page. The Endorsement page must name "The City of Shafter, its Officers, Employees, City Council Members, Agents, Boards, and Commissions, and volunteers" as additional insured. d. If automobiles will be used in the performance under the permit, applicant shall provide business automobile liability coverage for owned, non-owned, and hired autos using ISO Business Automobile Coverage form CA 00 01 (or equivalent) with a limit of not less than $1,000,000 each accident. The policy shall be endorsed naming the City as additional insureds. The policy shall provide and be endorsed to include a waiver of subrogation in favor of the City.
e. If applicant employs staff, statutory worker’s compensation and employer’s liability insurance in the minimum amount of $1,000,000 each accident or disease is required.  Minimum commercial general liability insurance coverage required is $1,000,000 per occurrence and $2,000,000 general aggregate.*
 If alcohol is present or sold, a host liquor liability in the amount of $2,000,000 per occurrence and $4,000,000 general aggregate must be produced.
*Amount of coverage required is dependent on level of risk and varies by type of event. Coverage limits may be higher for higher risk activities and events upon the City's sole determination. Special Events are reviewed individually; City staff will inform the applicant of the required insurance limits

after the form is reviewed.

Insurance certificates and endorsement(s) may be obtained by contacting homeowner/auto insurance companies and asking for event insurance or visiting online event insurance companies such as those listed below.
 Hub International: Event Insure | HUB International
 K&K Insurance: Special Event Insurance
 City staff may assist with obtaining insurance through Alliant. See City staff for assistance.

Attach Insurance Coverage Documents
Revised Certificate Issued to City of Shafter.pdf
Friendly Reminders

1. All City noise regulations must be observed.

2. Parking must be in authorized parking spaces only.

3. Carefully observe Hours of Event, as stated on permit.

4. If indicated, comply with any additional conditions that may have been imposed as Conditions of Approval following review of your application for a Special Event Permit.

City Use Only
Administrative Review
Administrative Approval
Approved with Conditions
Conditions of Approval
Item 1
Condition(s)
Submit the endorsement page before 6/27-Event Organizer is working with agent to get the required endorsement
Administrative Representative Name
Mila Aleman
Administrative Representative Title
Admin Assistant
Signature Date
5/6/2026
Planning Review

Planning Approval
Approved with Conditions
As part of the approval process for a Special Event Permit application, conditions may be imposed that are deemed necessary to ensure that the permit will be applied in accordance with the criteria outlined in the City Zoning Ordinance. These conditions may involve any factors affecting the operation of the temporary use or event. Conditions of Approval include the following items.

Conditions of Approval
Item 1
Condition(s)
Greater than 300 people at any given time and therefore, requires City Council approval.

Cost Estimate
$0.00
Planning Representative Name
Steve Esselman
Planning Representative Title
Planning Director
Signature Date
5/7/2026
Public Works Review
Public Works Approval
Approved with Conditions
As part of the approval process for a Special Event Permit application, conditions may be imposed that are deemed necessary to ensure that the permit will be applied in accordance with the criteria outlined in the City Zoning Ordinance. These conditions may involve any factors affecting the operation of the temporary use or event. Conditions of Approval include the following items.

Conditions of Approval
Item 1
Condition(s)
Applicant is responsible for setting up and taking down the road closure and any other traffic control Cost Estimate
$0.00

Public Works Representative Name
Alex Gonzalez
Public Works Representative Title
Public Works Director
Signature Date
5/7/2026
Engineering Review
Engineering Approval
Approved with Conditions
As part of the approval process for a Special Event Permit application, conditions may be imposed that are deemed necessary to ensure that the permit will be applied in accordance with the criteria outlined in the City Zoning Ordinance. These conditions may involve any factors affecting the operation of the temporary use or event. Conditions of Approval include the following items.

Conditions of Approval
Item 1
Condition(s)
Submit a traffic control plan indicating the closure of Ash Ave and Golds Ave.

Cost Estimate
$0.00
Engineering Representative Name
Ravi Pudipeddi
Engineering Representative Title
City Engineer
Signature Date
5/28/2026
Police Department Review

Police Department Approval
Approved
Cost Estimate
$0.00
Police Department Representative Name
Randy Milligan
Police Department Representative Title
Chief of Police
Signature Date
5/28/2026
Risk Management Review
Risk Management Approval
Approved
Condition(s) of Approval
Risk Management Representative Name
Angelica Torres
Risk Management Representative Title
Risk Management Coordinator
Signature Date
5/28/2026
City Council Review
City Council Approval
Council Member Name Council Member Title

Signature Date

CONSENT CALENDAR

CITY OF SHAFTER

CITY COUNCIL REPORT
MEETING DATE: June 16, 2026
DEPARTMENT: Brian Knox, Assistant Chief of Police, Randy Milligan, Police Chief, Lance Lippincott, City Manager
SUBJECT: GOSSAMER GROVE POLICE SUBSTATION OFFICE

FURNITURE PURCHASE APPROVAL

RECOMMENDATION
Council find the action is not defined as a “project” per Section 15378(b)(4) of the CEQA Guidelines; and approve the purchase of office furniture from Stinson’s for the Gossamer Grove Substation in the amount of $133,332.27.

BACKGROUND
The Gossamer Grove Substation was approved to support continued and growing public safety needs as well as additional quality of life issues. The substation is quickly nearing completion. In preparation for occupancy and operational use of the facility, office furniture is needed to furnish administrative and Staff workspaces within the substation building. The proposed purchase includes desks, chairs, workstations, conference room furnishings, storage units, and related office furnishings necessary for daily operations and staff occupancy.

The furniture purchase was procured through Stinson’s utilizing OMNIA Partners guaranteed government pricing, which provides competitively sourced cooperative purchasing opportunities for public agencies. Funding for the furniture purchase was included as part of the original budget for the Gossamer Grove Substation building project. Approval of the purchase will allow the facility to be fully equipped and operational for staff use.

FISCAL IMPACT
The total cost for the office furniture purchase is $133,332.27. The additional costs associated with the furniture purchase will be funded through the existing Police Department Substation Project (Project No. PD00001) budget.

CEQA ANALYSIS
The action is not defined as a “project” per Section 15378(b)(4) of the CEQA Guidelines because the action is the approval to purchase office furniture for the Gossamer Grove police substation and therefore, it is the creation of a governmental funding mechanism

GOSSAMER GROVE POLICE SUBSTATION OFFICE FURNITURE PURCHASE APPROVAL - 2 -
or other fiscal activity that does not involve any commitment to a specific project that can result in a potentially significant impact and not subject to CEQA.

APPROVED BY THE CITY ATTORNEY
Not Applicable

ATTACHMENTS

1. Furniture Design City Of Shafter Police Substation UPATE4

2. Furniture OMNIA QUOTE City Of Shafter Police Substation UPATE4

CITY OF SHAFTER

POLICE SUBSTATION

1 111
1111
LLR69140
LLR69140 LLR69140
LLR69140
LLR69140
LLR69140
20/50
ARMORY 116
20/50
30/60
ELECTRICAL 110
UMOD44
OSSN6954F
RECORDS 119
20x36x29
20/50
30/60
OSSN6954F
OSSN6954F
OSSN6954F
OSSN6954F
18x36x42

WORKROOM TABLE
50E
24x41
OSSN6954F
OSSN6954F
13x36x57
30/65
OSSN6954F
20/50
OSSN6954F
30/60
EVIDENCE 116
HMBFLIP24L
OSSN6954F
HMBFLIP30L
UMOD44
30/60
WBK
OSSN6954F
OSSN6954F
13x36x57
SHOWER 106
WBK
50E
WBK
OSSN6954F
WELLNESS 109
OFFICE 114
CP-65-T CS-T
30/72
30/65
50E
WBK
OSSN6954F
WBK BREAKROOM 111
WBK
30/60
WBK
WBK
OSSN6954F
20/50
OSSN6954F
LF
30/65
20/50
20/50
INTERVIEW 104
WBK WBK 30/65
BBF
WBK
22X36x72

WBK WBK
30/65
WBK
30/60
WBK
OSSN6954F
OSSN6954F
OSSN6954F
OSSN6954F
30/65
24/84
OSSN6954F
UMOD44
OSSN6954F OSSN6954F
OSSN6954F
OSSN6954F
RESTROOM 107
OSSN6954F
30/72/30H
LF
18x36x42
50E
30/72/30H
60/65
24x24x66
24/60
13x36x57
LIVESCAN 103
RESTROOM 102
24/72
30/72/30H
OFFICER WORKSTATIONS 120
FF
WBK
BBF
BBF
24x24x66
OSSN6954F
20x36x29
JANITOR 105
24/42
24/72
OFFICE 115
30/65
HQH5-P-3P1B
WBK
24x24x66
WBK
OSSN6954F
BBF
20/50
OSSN6954F
OSSN6954F
OSSN6954F
3ft
30/65
50E
30/65
22X36x72
LOBBY 101
OSSN6954F OSSN6954F

OFFICE DESK
OSSN6954F
OSSN6954F
BBF
50E 50E
CP-65-T CS-T
OSSN6954F
CP-65-T CS-T
WBK
20/50
STORAGE 118
50E
30/72/30H

CIRCULATION DESK
36/72
CP-65-X CS-X
OSSN6954F
HQH5-P-3P1B
50E
BBF
BBF
OSSN6954F
CP-65-X CS-X
OSSN6954F
OSSN6954F
OSSN6954F
WBK
OSSN6954F
WBK
WBK
60/65
30/65
OSSN6954F
24/60/30H
29H
50E
HMBFLIP30L
CP-65-T CS-T
OSSN6954F
WBK
30/66
EVIDENCE 117
OSSN6954F
OSSN6954F
60/65
OSSN6954F
WBK
OSSN6954F
OSSN6954F
UMOD44
WBK
OSSN6954F
30/60
WBK
CONFERENCE 113
30/65
50E
30/65
HMBFLIP30L HMBFLIP30L
60/65
OSSN6954F
24x41
OSSN6954F
20/50
50E
WBK
OSSN6954F OSSN6954F
30/60
BIF
WBK
BBF
OSSN6954F
30/72
22X36x72
WBK
20/50
OSSN6954FOSSN6954F
DATA 108
UMOD44
BBF
OSSN6954F
30/72/30H
BBF
HMBFLIP30L
OSSN6954F
WBK
20/50
BBF
WBK
OSSN6954F
OFFICE 112
WBK60PH
30PH 30PH
60PH60PH 60PH

BIF BIF
72 48/144
72/30/78 78/72
HMG2
HMG2 HMG2
HMG2
HMG2
HIGS6
HHCG50 HHCG50
HHCG50 HHCG50
HHCG50
HHCG50 HHCG50
HHCG50
HCT1MM
HFSS74L HFSS74L HFSS74L
HITS5
HIWMM
HITS5
HITS5
HITS5 HITS5
HIWMM
HITS5
HITS5
1790-M2 1790-M2
1790-M2
1790-M2
1790-M2
1790-M2
1790-M2
1790-M2 1790-M2
1790-M2
1790-M2
1790-M2 1790-M2
1790-M2
1790-M2
1790-M2
1790-M2
1790-M2
1790-M2
1790-M2
1790-M2
1790-M2
1790-M2
1790-M2
1790-M2
1790-M2
1790-M2 1790-M2
1790-M2
1790-M2
1790-M2 1790-M2
D 18x12x65HQ 18x24x65H
606060
606060
60 60
TC20
TC20
TC20
TC20 TC20
TC20 TC20
TC20
TC20
TC20 TC20
TC20
TC30
TC30 TC30 TC30
TC30 TC30
TC60 TC30 TC30 TC60
TC30
TC60 TC30
TC30 TC30 TC60
215.99"
115.72" 82.00"
252.00" 114.00" 91.00"

96.00"
114.00"
120.00" 132.00"
144.00"
124.09"

75.00"
101.00"

62.00"
156.00"
134.06" 111.78" 96.00"
192.07"
141.00"
114.00"
PH: 661-323-7611
FX: 661-327-5299
200 SONORA ST

BAKERSFIELD, CA
93305
PROJECT: POLICE SUBSTATION
DESIGNER: MATTHEW O'MALLEY
EMAIL:

[email protected]
DATE: 5/22/2026

PRODUCT SPECIFIED
Furniture Design Proposal
*MULTIPLE FINISH OPTIONS AVAILABLE
FOR: LAMINATE, PAINT, UPHOLSTERY*

PH: 661-323-7611
FX: 661-327-5299
200 SONORA ST

BAKERSFIELD, CA
93305
Furniture Design Proposal
PROJECT: POLICE SUBSTATION
DESIGNER: MATTHEW O'MALLEY
EMAIL:

[email protected]
DATE: 5/22/2026

PRODUCT SPECIFIED
*MULTIPLE FINISH OPTIONS AVAILABLE
FOR: LAMINATE, PAINT, UPHOLSTERY*

Furniture Design Proposal
PH: 661-323-7611
FX: 661-327-5299
200 SONORA ST

BAKERSFIELD, CA
93305
PROJECT: POLICE SUBSTATION
DESIGNER: MATTHEW O'MALLEY
EMAIL:

[email protected]
DATE: 5/22/2026

PRODUCT SPECIFIED
*MULTIPLE FINISH OPTIONS AVAILABLE
FOR: LAMINATE, PAINT, UPHOLSTERY*
Ballistic Nylon Applied
Over a Portion of the
Lower Backrest
Surface
Logic Plus
Logic plus offers a large seat and back and is rated to 500 lbs. 2-way breakaway arms are available for specialized work environments. A heavy-duty multi-function control with seat slider adjustment provides added durability.

SOOTHE BIG AND TALL

GUEST CHAIR

ARMLESS VINYL

UPHOLSTERY

PH: 661-323-7611
FX: 661-327-5299
200 SONORA ST

BAKERSFIELD, CA
93305
PROJECT: POLICE SUBSTATION
DESIGNER: MATTHEW O'MALLEY
EMAIL:

[email protected]
DATE: 5/22/2026

PRODUCT SPECIFIED
Furniture Design Proposal
STORAGE 118
*MULTIPLE FINISH OPTIONS AVAILABLE
FOR: LAMINATE, PAINT, UPHOLSTERY*

PH: 661-323-7611
FX: 661-327-5299
200 SONORA ST

BAKERSFIELD, CA
93305
Furniture Design Proposal
PROJECT: POLICE SUBSTATION
DESIGNER: MATTHEW O'MALLEY
EMAIL:

[email protected]
DATE: 5/22/2026

PRODUCT SPECIFIED
ARMORY 117

STAINLESS STEEL
TABLE

PIN HEIGHT

ADJUSTABLE
*MULTIPLE FINISH OPTIONS AVAILABLE
FOR: LAMINATE, PAINT, UPHOLSTERY*

PH: 661-323-7611
FX: 661-327-5299
200 SONORA ST

BAKERSFIELD, CA
93305
PROJECT: POLICE SUBSTATION
DESIGNER: MATTHEW O'MALLEY
EMAIL:

[email protected]
DATE: 5/22/2026

PRODUCT SPECIFIED
Furniture Design Proposal
6 LOCKERS
EVIDENCE 116
*MULTIPLE FINISH OPTIONS AVAILABLE
FOR: LAMINATE, PAINT, UPHOLSTERY*

STAINLESS STEEL TABLE

PIN HEIGHT ADJUSTABLE

Furniture Design Proposal
PH: 661-323-7611
FX: 661-327-5299
200 SONORA ST

BAKERSFIELD, CA
93305
PROJECT: POLICE SUBSTATION
DESIGNER: MATTHEW O'MALLEY
EMAIL:

[email protected]
DATE: 5/22/2026

PRODUCT SPECIFIED

ALL OFFICES
*MULTIPLE FINISH OPTIONS AVAILABLE
FOR: LAMINATE, PAINT, UPHOLSTERY*

Furniture Design Proposal
PH: 661-323-7611
FX: 661-327-5299
200 SONORA ST

BAKERSFIELD, CA
93305
PROJECT: POLICE SUBSTATION
DESIGNER: MATTHEW O'MALLEY
EMAIL:

[email protected]
DATE: 5/22/2026

PRODUCT SPECIFIED
Ballistic Nylon Applied
Over a Portion of the
Lower Backrest
Surface
*MULTIPLE FINISH OPTIONS AVAILABLE
FOR: LAMINATE, PAINT, UPHOLSTERY*
30" H STORAGE

CABINETS
CONFERENCE 113

PROJECT: POLICE SUBSTATION
DESIGNER: MATTHEW O'MALLEY
EMAIL:

[email protected]
DATE: 5/22/2026

PRODUCT SPECIFIED
Furniture Design Proposal
PH: 661-323-7611
FX: 661-327-5299
200 SONORA ST

BAKERSFIELD, CA
93305
BREAKROOM 111
*MULTIPLE FINISH OPTIONS AVAILABLE
FOR: LAMINATE, PAINT, UPHOLSTERY*

PROJECT: POLICE SUBSTATION
DESIGNER: MATTHEW O'MALLEY
EMAIL:

[email protected]
DATE: 5/22/2026

PRODUCT SPECIFIED
Furniture Design Proposal
PH: 661-323-7611
FX: 661-327-5299
200 SONORA ST

BAKERSFIELD, CA
93305
*MULTIPLE FINISH OPTIONS AVAILABLE
FOR: LAMINATE, PAINT, UPHOLSTERY*
INTERVIEW 104

Furniture Design Proposal
PH: 661-323-7611
FX: 661-327-5299
200 SONORA ST

BAKERSFIELD, CA
93305
PROJECT: POLICE SUBSTATION
DESIGNER: MATTHEW O'MALLEY
EMAIL:

[email protected]
DATE: 5/22/2026

PRODUCT SPECIFIED
*MULTIPLE FINISH OPTIONS AVAILABLE
FOR: LAMINATE, PAINT, UPHOLSTERY*
42"H CABINETS
LIVESCAN 103

PH: 661-323-7611
FX: 661-327-5299
200 SONORA ST

BAKERSFIELD, CA
93305
Furniture Design Proposal
PROJECT: POLICE SUBSTATION
DESIGNER: MATTHEW O'MALLEY
EMAIL:

[email protected]
DATE: 5/22/2026

PRODUCT SPECIFIED
*MULTIPLE FINISH OPTIONS AVAILABLE
FOR: LAMINATE, PAINT, UPHOLSTERY*
WORKSTATIONS 120

PH: 661-323-7611
FX: 661-327-5299
200 SONORA ST

BAKERSFIELD, CA
93305
PROJECT: POLICE SUBSTATION
DESIGNER: MATTHEW O'MALLEY
EMAIL:

[email protected]
DATE: 5/22/2026

PRODUCT SPECIFIED
Furniture Design Proposal
WORKSTATIONS 120
*MULTIPLE FINISH OPTIONS AVAILABLE
FOR: LAMINATE, PAINT, UPHOLSTERY*

Furniture Design Proposal
PH: 661-323-7611
FX: 661-327-5299
200 SONORA ST

BAKERSFIELD, CA
93305
PROJECT: POLICE SUBSTATION
DESIGNER: MATTHEW O'MALLEY
EMAIL:

[email protected]
DATE: 5/22/2026

PRODUCT SPECIFIED
*MULTIPLE FINISH OPTIONS AVAILABLE
FOR: LAMINATE, PAINT, UPHOLSTERY*
RECORDS 119

PROJECT: POLICE SUBSTATION
DESIGNER: MATTHEW O'MALLEY
EMAIL:

[email protected]
DATE: 5/22/2026

PRODUCT SPECIFIED
PH: 661-323-7611
FX: 661-327-5299
200 SONORA ST

BAKERSFIELD, CA
93305
Furniture Design Proposal
RECORDS 119
*MULTIPLE FINISH OPTIONS AVAILABLE
FOR: LAMINATE, PAINT, UPHOLSTERY*

PH: 661-323-7611
FX: 661-327-5299
200 SONORA ST

BAKERSFIELD, CA
93305
PROJECT: POLICE SUBSTATION
DESIGNER: MATTHEW O'MALLEY
EMAIL:

[email protected]
DATE: 5/22/2026

PRODUCT SPECIFIED
Furniture Design Proposal

LIBRARY

STAINLESS STEEL
TABLE

PIN HEIGHT

ADJUSTABLE
*MULTIPLE FINISH OPTIONS AVAILABLE
FOR: LAMINATE, PAINT, UPHOLSTERY*

PROJECT: POLICE SUBSTATION
DESIGNER: MATTHEW O'MALLEY
EMAIL:

[email protected]
DATE: 5/22/2026

PRODUCT SPECIFIED
Furniture Design Proposal
PH: 661-323-7611
FX: 661-327-5299
200 SONORA ST

BAKERSFIELD, CA
93305
*MULTIPLE FINISH OPTIONS AVAILABLE
FOR: LAMINATE, PAINT, UPHOLSTERY*

SHAFTER PD SUBSTATION
661-323-7611 x 308
5/22/2026
OMNIA

QUOTATION
200 Sonora St..

Bakersfield, Ca. 93305
Tel: (661) 323-7611 Fax: (661) 327-5299
www.stinsons.com
LIC # 1138583
Ship To:

Special Order Product: No returns or exchanges.

Bill To:

Quote Name:

Address your PO to:

OMNIA Information
Date:

Rep:

City of Shafter
City of Shafter
336 Pacific Ave.

Shafter, CA 93263
Stinson Stationers
Stinson Stationers
200 Sonora St.

Bakersfield , CA
Stinson's / The Hon Company
OMNIA Contract / Local Dealer's Direct
200 Sonora Street
Bakersfield , CA 93305
HON OMNIA C/O STINSONS C022
OMNIA Contract number R240117
Made in USA, Muscatine Iowa
Freight: FOB Destination freight paid by HON Terms Net 30 Matthew O'Malley
Furniture Designer
Part Number Qty List Ext Sell Disc. OMNIA
HMBFLIP30L
Huddle Flip Top Base for 30x60 & 30x72 Tops
1 $ 1,006.00 59.60 5 $ 406.41 $ 2,032.05
.C Casters
$(P1) P1 Paint Opts
.P Black
HMT3072E
Huddle 30x72 Table Top w/T-mold
2 $ 738.00 59.60 5 $ 298.14 $ 1,490.70
.N No Grommets
omnia.sp4 Page 1 of 19 5/22/2026

Part Number Qty List Ext Sell Disc. OMNIA
$(L1STD) Grd L1 Standard Laminates
.LFW1 Florence Walnut
.FW Florence Walnut
HMTUMOD44
Univ Mod pnl for 54" Motivate tbl/60" Huddle tbl
3 $ 328.00 59.60 5 $ 132.51 $ 662.55
$(P1) P1 Paint Opts
.P Black
HCT1MM

CNV MB MESH
4 $ 641.00 59.60 1 $ 258.96 $ 258.96
.Y1 SimpleSynchro-Tilt w/SeatSlide
.A Height and WidthAdjustable Arm
.H Hard Casters
.M Black Mesh Back
$(1) Grade 1 Uph
.CU Centurion
10 Black
.AL Adjustable Lumbar
.SB Standard Base
.T Black Frame Color
HFSS74L
FLOCK STOOL 4-LEG
5 $ 1,136.00 59.60 3 $ 458.94 $ 1,376.82
$(1) Grade 1 Uph
.UR Contourett
18 Cloud
omnia.sp4 Page 2 of 19 5/22/2026

Part Number Qty List Ext Sell Disc. OMNIA
.~ Undecided FRAME Option
HHCG50
Soothe Bariatric chair arms
6 $ 2,122.00 59.60 8 $ 857.29 $ 6,858.32
.S Charcoal Urethane
$(1) Grade 1 Uph
.UR Contourett
18 Cloud
.CBK Charblack
HITS5

IGNITION TASK STOOL PNEU ADJ FOOTREST BACK HT ADJ
7 $ 1,201.00 59.60 7 $ 485.20 $ 3,396.40
.A Height and Width Adj
.S All Surface Caster
.M Mesh Back
$(1) Grade 1 Uph
.UR Contourett
18 Cloud
.T Black
.SB Standard Base
HIWMM
IGNITION 2 TASK MID-BACK
8 $ 966.00 59.60 2 $ 390.26 $ 780.52
.Y2 Advanced Synchro-Tilt SeatSldr
.A Height and Width Adj. Arm
.H Hard Caster
.IM 4-Way Black
omnia.sp4 Page 3 of 19 5/22/2026

Part Number Qty List Ext Sell Disc. OMNIA
$(1) Grade 1 Uph
.UR Contourett
18 Cloud
.BL Black Adjustable Lumbar
.SB Standard Base
.T Black
HMG2
MOTIVATE 4-LEG STACK CHAIR-UPH SEAT-SET/2
9 $ 983.00 59.60 2 $ 397.13 $ 794.26
.N No Arm
.E Standard Nylon Glide
.RE Regatta
$(1) Grade 1 Uph
.UR Contourett
18 Cloud
.CBK Charblack
6800B
InMotion 6800 - Nest/Stack chair Black Mesh Back
10 $ 599.00 50.00 2 $ 299.50 $ 599.00
(FAB) General Fabric Grades
BLACK Black
~ No Glides
1790-M2
Logic Plus - High-Back, Synchro-Tilt Control
11 $ 2,183.00 58.44 32 $ 907.31 $ 29,033.92
BN2 Ballistic Nylon Back - Grade B and Up - No Upcharge GRADE-E Fabric Grade E
omnia.sp4 Page 4 of 19 5/22/2026

Part Number Qty List Ext Sell Disc. OMNIA
(EXXX) Graded In Material - Grade E
-M2 M2 Multi-Function
-A90 A90 Height Adjustable Breakaway Arm
-BA1HD BA1HD 26" Heavy Duty Nylon Base
C4 C4 Heavy Duty Hard Floor and Carpet Casters
EP Edge Protector (Clear Vinyl Tube Around Edge of Back Cushion) ~ No Cal TB 133 (standard upholstery)
OSSN6954F
CoolMesh nesting chair armless - Fabric Seat
12 $ 645.00 70.86 60 $ 187.98 $ 11,278.80
BK Black
STD Standard
HRVOH60FM
ABOUND OVERHEAD-METAL FLIPPER DOOR 60IN
13 $ 1,250.00 67.90 8 $ 401.25 $ 3,210.00
$(P1) P1 Paint Opts
.P Black
.L Lock
HWR3060P
SYSTEMS RECTANGULAR WORKSURFACE EDGEBAND 30D X 60W
14 $ 762.00 67.90 8 $ 244.60 $ 1,956.80
$(L1STD) Grd L1 Standard Laminates
.LFW1 Florence Walnut
.FW Florence Walnut
.P Black
15 HWSB2 $ 72.00 67.90 8 $ 23.11 $ 184.88
omnia.sp4 Page 5 of 19 5/22/2026

Part Number Qty List Ext Sell Disc. OMNIA

WORKSURFACE BRACKET KIT
$(P1) P1 Paint Opts
.P Black
HWSB2

WORKSURFACE BRACKET KIT
16 $ 72.00 67.90 8 $ 23.11 $ 184.88
.~ Undecided PAINT Option
HEC65PTN
65H T CONNECTOR POST
17 $ 211.00 67.90 4 $ 67.73 $ 270.92
$(P1) P1 Paint Opts
.P Black
HEC65PXN
65H X CONNECTOR POST
18 $ 202.00 67.90 2 $ 64.84 $ 129.68
$(P1) P1 Paint Opts
.P Black
HECST

T CONNECTOR STRAP
19 $ 37.00 67.92 4 $ 11.87 $ 47.48
HECSX

X CONNECTOR STRAP
20 $ 43.00 67.91 2 $ 13.80 $ 27.60
omnia.sp4 Page 6 of 19 5/22/2026

Part Number Qty List Ext Sell Disc. OMNIA
HEFEC50P
PANEL FINISHED END COVERS 50H
21 $ 92.00 67.90 12 $ 29.53 $ 354.36
$(P1) P1 Paint Opts
.P Black
HETC20
PANEL TOP CAP 20W
22 $ 61.00 67.90 12 $ 19.58 $ 234.96
$(P1) P1 Paint Opts
.P Black
HETC30
PANEL TOP CAP 30W
23 $ 72.00 67.90 12 $ 23.11 $ 277.32
$(P1) P1 Paint Opts
.P Black
HETC60
PANEL TOP CAP 60W
24 $ 129.00 67.91 4 $ 41.40 $ 165.60
$(P1) P1 Paint Opts
.P Black
HETP5020FP
TACKABLE PANEL W/O TC 50H X 20W
25 $ 502.00 67.90 12 $ 161.14 $ 1,933.68
$(A) Grd A Fabric
.APN Appoint
omnia.sp4 Page 7 of 19 5/22/2026

Part Number Qty List Ext Sell Disc. OMNIA
16 Nimbus
$(P1) P1 Paint Opts
.P Black
HETP6530FP
TACKABLE PANEL W/O TC 65H X 30W
26 $ 580.00 67.90 12 $ 186.18 $ 2,234.16
$(A) Grd A Fabric
.APN Appoint
16 Nimbus
$(P1) P1 Paint Opts
.P Black
HETP6560FP
TACKABLE PANEL W/O TC 65H X 60W
27 $ 751.00 67.90 4 $ 241.07 $ 964.28
$(A) Grd A Fabric
.APN Appoint
16 Nimbus
$(P1) P1 Paint Opts
.P Black
HEVHF15P
IN-LINE VARIABLE HEIGHT FINISHING KIT 15H
28 $ 91.00 67.90 12 $ 29.21 $ 350.52
$(P1) P1 Paint Opts
.P Black
29 HH871230 $ 311.00 67.90 2 $ 99.83 $ 199.66
omnia.sp4 Page 8 of 19 5/22/2026

Part Number Qty List Ext Sell Disc. OMNIA
ELECTRICAL POWER HARNESS 30W 3-1 & 2-2 SYSTEMS
HH871260
ELECTRICAL POWER HARNESS 60W 3-1 & 2-2 SYSTEMS
30 $ 327.00 67.90 4 $ 104.96 $ 419.84
HH871501
DUPLEX RECEPTACLE CIRCUIT 1 3-1 & 2-2 SYSTEMS
31 $ 67.00 67.91 8 $ 21.50 $ 172.00
.P Black
HH879072
BASE IN-FEED CABLE BASE 3-1 & 2-2 SYSTEMS
32 $ 347.00 67.90 2 $ 111.38 $ 222.76
HVFB23R
BOX/BOX/FILE 28H X 22 7/8D X 15W
33 $ 839.00 67.90 8 $ 269.31 $ 2,154.48
.L Lock
$(P1) P1 Paint Opts
.P Black
H10502
10500 SERIES FLOORSTND FULL HT PED B/B/F 15-5/8W X 22-3/4D 34 $ 955.00 59.60 3 $ 385.82 $ 1,157.46
$(L1STD) Grd L1 Standard Laminates
.LFW1 Florence Walnut
omnia.sp4 Page 9 of 19 5/22/2026

Part Number Qty List Ext Sell Disc. OMNIA
H10503
10500 SERIES LATERAL FILE PED 36W X 20D X 28H
35 $ 1,450.00 59.60 2 $ 585.80 $ 1,171.60
$(L1STD) Grd L1 Standard Laminates
.LFW1 Florence Walnut
H10504
10500 SERIES FLOORSTNDING FULL HT PED F/F 15-5/8W X 22-3/4D 36 $ 955.00 59.60 1 $ 385.82 $ 385.82
$(L1STD) Grd L1 Standard Laminates
.LFW1 Florence Walnut
H10592
10500 SERIES DESK SHELL 72W X 30D X 29-1/2H
37 $ 1,063.00 59.60 2 $ 429.45 $ 858.90
$(L1STD) Grd L1 Standard Laminates
.LFW1 Florence Walnut
LFW1 Florence Walnut
H10594
10500 SERIES DESK SHELL 72W X 36D X 29-1/2H
38 $ 1,123.00 59.60 1 $ 453.69 $ 453.69
$(L1STD) Grd L1 Standard Laminates
.LFW1 Florence Walnut
LFW1 Florence Walnut
H105291
10500 SERIES BOOKCASE/CABINET W/CORE REMOVABLE LOC
39 $ 1,087.00 59.60 2 $ 439.14 $ 878.28
omnia.sp4 Page 10 of 19 5/22/2026

Part Number Qty List Ext Sell Disc. OMNIA
$(L1STD) Grd L1 Standard Laminates
.LFW1 Florence Walnut
LFW1 Florence Walnut
H105302L
10500 SERIES PERSONAL WARDROBE/STRG CAB 24W 24D 66-5/8H 40 $ 2,971.00 59.60 3 $ 1,200.28 $ 3,600.84
$(L1STD) Grd L1 Standard Laminates
.LFW1 Florence Walnut
LFW1 Florence Walnut
H105534
10500 SERIES BOOKCASE 4-SHELF 36WX13-1/8DX57-1/8H
41 $ 988.00 59.60 3 $ 399.15 $ 1,197.45
$(L1STD) Grd L1 Standard Laminates
.LFW1 Florence Walnut
LFW1 Florence Walnut
H105684
10500 SERIES RETURN SHELL 29-1/2H X 60W X 24D
42 $ 888.00 59.60 1 $ 358.75 $ 358.75
$(L1STD) Grd L1 Standard Laminates
.LFW1 Florence Walnut
LFW1 Florence Walnut
H105686
10500 SERIES RETURN SHELL 29-1/2H X72W X 24D
43 $ 970.00 59.60 2 $ 391.88 $ 783.76
$(L1STD) Grd L1 Standard Laminates
.LFW1 Florence Walnut
omnia.sp4 Page 11 of 19 5/22/2026

Part Number Qty List Ext Sell Disc. OMNIA
LFW1 Florence Walnut
H105898L
10500 SERIES 66WX30DX29-1/2H SGLPEDDSKLH B/B/F RECTTOP
44 $ 1,709.00 59.60 1 $ 690.43 $ 690.43
$(L1STD) Grd L1 Standard Laminates
.LFW1 Florence Walnut
LFW1 Florence Walnut
H105907R
10500 SERIES 42WX24DX29-1/2H RETURN RT FILE/FILE PED
45 $ 1,309.00 59.60 1 $ 528.83 $ 528.83
$(L1STD) Grd L1 Standard Laminates
.LFW1 Florence Walnut
LFW1 Florence Walnut
HNLF723078LCH-F
EXEC HAT CORNER COVE WKSF 72WX30DX78R LH FULL SIZE
46 $ 1,631.00 59.60 1 $ 658.92 $ 658.92
.G Smooth Flat
FW Florence Walnut
.P Black
$(L1STD) Grd L1 Standard Laminates
.LFW1 Florence Walnut
HNLHATLS7278L-33
Exec HAT L Shape Chassis LH BBF Desk RH BBF Return
47 $ 7,424.00 59.60 1 $ 2,999.29 $ 2,999.29
.D Canopy/Black
$(L1STD) Grd L1 Standard Laminates
omnia.sp4 Page 12 of 19 5/22/2026

Part Number Qty List Ext Sell Disc. OMNIA
.LFW1 Florence Walnut
$(L1STD) Grd L1 Standard Laminates
.LFW1 Florence Walnut
.P Black
$(P1) P1 Paint Opts
.P71 Black
.MY Return 3pc Modesty Floating Modesty
.RMK Memory Keypad
HSC1842
STORAGE CABINET 18D X 36W X 42H
48 $ 1,412.00 63.70 2 $ 512.55 $ 1,025.10
.L Standard Random Key Lock
$(P1) P1 Paint Opts
.P Black
HSC2472
STORAGE CABINET 24D X 36W X 72H
49 $ 2,092.00 63.70 3 $ 759.39 $ 2,278.17
.L Standard Random Key Lock
$(P1) P1 Paint Opts
.P Black
HSDLP651218LM
CONTAIN 65HX12WX18D DOUBLE LOCKER PLINTH MTL FRONTS 2 DR 50 $ 1,873.00 63.70 1 $ 679.89 $ 679.89
.BK Flush Plinth
.N Integral
$(P1) P1 Paint Opts
.P Black
omnia.sp4 Page 13 of 19 5/22/2026

Part Number Qty List Ext Sell Disc. OMNIA
$(MATCH) Match Case
.NA Match Case
.L Standard
HSQLP652418LM
CONTAIN 65HX24WX18D QUAD LOCKER PLINTH MTL FRONTS 4 DR
51 $ 2,806.00 63.70 1 $ 1,018.57 $ 1,018.57
.BK Flush Plinth
.N Integral
$(P1) P1 Paint Opts
.P Black
$(MATCH) Match Case
.NA Match Case
.L Standard
HMBFLIP24L
HUDDLE FLIP TOP BASE FOR 24X60 AND 24X72 TOPS
52 $ 1,006.00 59.60 1 $ 406.42 $ 406.42
.C Casters
$(P1) P1 Paint Opts
.LOFT Loft
HMT2460E
HUDDLE 24X60 TABLE TOP W/T-MOLD
53 $ 626.00 59.60 1 $ 252.90 $ 252.90
.N No Grommets
$(L1STD) Grd L1 Standard Laminates
.LAHD Handspun Dove
.Q Light Gray
54 HQB $ 747.00 59.60 1 $ 301.78 $ 301.78
omnia.sp4 Page 14 of 19 5/22/2026

Part Number Qty List Ext Sell Disc. OMNIA

INTERLINK IQ POWER BASE IN-FEED
HQH5-P-3P1B
MHOB G1 POP-UP PORTFOR IQ 3 AC PWR/1 BLANK
55 $ 539.00 59.60 2 $ 217.75 $ 435.50
.~ Undecided PAINT Option
HQJ3
INTERLINK IQ POWER JUMPER 3FT
56 $ 157.00 59.61 1 $ 63.42 $ 63.42
HTLC48144
2 piece-PRESIDE 144W X 48D RECTANGULAR SHAPED LAMINATE TOP 57 $ 1,656.00 59.60 1 $ 669.02 $ 669.02
.E T-Mold
FW Florence Walnut
.G1 Cut Out For Pop Up Port
$(L1STD) Grd L1 Standard Laminates
.LFW1 Florence Walnut
HTTLEG144
PRESIDE ALUMINUM T LEG FOR 144 TABLE TOPS
58 $ 1,319.00 59.60 1 $ 532.87 $ 532.87
$(P1) P1 Paint Opts
.P Black
59 HLSL2441O $ 657.00 59.60 2 $ 265.42 $ 530.84
omnia.sp4 Page 15 of 19 5/22/2026

Part Number Qty List Ext Sell Disc. OMNIA
VOI 24D X 41H O-LEG SUPPORT FOR WORKSURFACES
$(P1) P1 Paint Opts
.P8T Titanium
HLSLR2484
VOI 24D X 84IN W RECTANGLE WORKSURFACE
60 $ 897.00 59.60 1 $ 362.38 $ 362.38
$(L1STD) Grd L1 Standard Laminates
.LAHD Handspun Dove
Q Light Gray
.X No Grommets
HLSLZ5SC84
72W EXTERNAL STIFFENER
61 $ 174.00 59.60 1 $ 70.29 $ 70.29
.P Black
LLR 69140
WIRE,4 SHLF,48X24X72,BLK,4000LB CAP
62 $ 650.00 68.75 6 $ 203.13 $ 1,218.78
PH20SF
Box/File Fixed Pedestal, 15"W x 20"D x 21 3/4"H
63 $ 659.00 58.00 2 $ 276.78 $ 553.56
S5 Black
64 TWB3630SS $ 5,419.00 58.00 1 $ 2,275.98 $ 2,275.98
omnia.sp4 Page 16 of 19 5/22/2026

Part Number Qty List Ext Sell Disc. OMNIA
TechWorks, 36"W x 30"D x 26-38"H Adjustable Bench w/ Stainless Steel surface (no grommet)
DV5 Textured Black
GLD Glides
TWB7230SS
TechWorks, 72"W x 30"D x 26-38"H Adjustable Bench w/ Stainless Steel surface (no grommet)
65 $ 6,328.00 58.00 1 $ 2,657.76 $ 2,657.76
DV5 Textured Black
GLD Glides
TWDRWR
15"W x 6"H x 20"D, Utility Drawer without Lock (order lock separately) 66 $ 782.00 58.00 4 $ 328.44 $ 1,313.76
DV5 Textured Black
TWFS2412H3
TechWorks 12"D x 24"W, High Pressure Laminate Fixed Shelf 67 $ 749.00 58.00 3 $ 314.58 $ 943.74
DV5 Textured Black
5CD Fashion Gray
IG Ice Gray
TWOHFXLT72
TechWorks 72"W x LED Fixed-Height Overhead Light
68 $ 1,414.00 58.00 1 $ 593.88 $ 593.88
DV5 Textured Black
69 TWOHST24 $ 1,425.00 58.00 3 $ 598.50 $ 1,795.50
omnia.sp4 Page 17 of 19 5/22/2026

Part Number Qty List Ext Sell Disc. OMNIA
TechWorks 24"W x 12"D x 16"H, Lockable Storage Bin
DV5 Textured Black
TWOHST36
TechWorks 36"W x 12"D x 16"H, Lockable Storage Bin
70 $ 1,965.00 58.00 2 $ 825.30 $ 1,650.60
DV5 Textured Black
TWT7230SS
TechWorks 72"W x 30"D Adjustable Table with Stainless Steel Surface 71 $ 6,124.00 58.00 2 $ 2,572.08 $ 5,144.16
DV5 Textured Black
GLD Glides
TWUF3648
TechWorks 36"W x 48"H, Upper Frame
72 $ 1,023.00 58.00 1 $ 429.66 $ 429.66
DV5 Textured Black
TWUF7248
TechWorks 72"W x 48"H, Upper Frame
73 $ 1,569.00 58.00 1 $ 658.98 $ 658.98
DV5 Textured Black
AIC

ASSEMBLY INSTALLATION
74 $ 5,325.00 0.00 1 $ 5,325.00 $ 5,325.00
omnia.sp4 Page 18 of 19 5/22/2026

Part Number Qty List Ext Sell Disc. OMNIA
Manufacture's Total List: $316,140.00 Sub Total: $123,170.69 tax 8.25%
Sales Tax
$ 0.00 $ 10,161.58 $ 10,161.58
Approved By: _____________________________________________ Date:_______________ Name
_____________________________________________ PO:________________ Title
Stinson's Total: $133,332.27
Terms and Conditions:
(1) Your signatures confirms that you have reviewed your quote and you are approving that the product selection is accurate. You are also acknowledging that your order may not be canceled after it has been released for purchase. (2) Lead times given are estimates only and are subject to change. Please see your Stinson's team for a status update on your project. (3) A fee of 3% of your total order will be added if you choose to pay by credit card (4) Tariff Surcharge Notice: This quote reflects current tariff rates and regulations.

In the event of any new or increased tariffs, duties, or government-imposed fees, we reserve the right to adjust pricing accordingly.

Any such adjustments will be communicated prior to order fulfillment.

Tariff -related fees will be noted on a separate line.
omnia.sp4 Page 19 of 19 5/22/2026

CONSENT CALENDAR

CITY OF SHAFTER

CITY COUNCIL REPORT
MEETING DATE: June 16, 2026
DEPARTMENT: Randy Milligan, Police Chief
SUBJECT: FINAL PHASE POLICE DEPARTMENT RADIO SYSTEM

IMPLEMENTATION AND CONTINGENCY FUNDING

RECOMMENDATION
Council find that the action is not defined as a “project” pursuant to Section 15378(b)(4) of the CEQA Guidelines; approve the final phase radio implementation, including installation of a Bi-Directional Amplifier (BDA) system and encryption integration services necessary to complete the Police Department radio communication system upgrade; authorize a not-to-exceed contingency allocation of $150,000 for project completion and unforeseen implementation costs; approve the associated budget adjustment necessary to complete the project.

BACKGROUND
On May 6, 2025, the City Council approved the upgrade and expansion of the Shafter Police Department’s radio communication system through Motorola Solutions to improve radio coverage, system reliability, and officer safety. The approved project expanded the Department’s existing single-site UHF analog conventional radio system into a two-site, two-channel UHF digital conventional voting system utilizing Motorola Solutions’ ASTRO 25 architecture. Improvements included upgrades at the Mt.

Pheasant communications site, installation of additional receivers at the 7th Standard site, microwave connectivity between sites, and associated system integration services.

As implementation of the project progressed, Motorola Solutions and AirWave Communications conducted additional system evaluations and determined that the original project scope did not include a Bi-Directional Amplifier (BDA) system for the Police Department facility. A BDA system amplifies and distributes radio signals within buildings where structural materials or building configuration may interfere with radio communications. Installation of a BDA system is necessary to eliminate areas of weak radio coverage within the Police Department facility and ensure reliable communication capabilities for officers and emergency personnel operating inside the building.

The BDA system is consistent with the original objectives of the radio system upgrade project, which were to improve communication reliability, operational effectiveness, and officer safety. While the upgraded radio infrastructure significantly improves field communications throughout the City, portions of the Police Department facility continue to experience signal degradation that may affect radio performance during emergency

FINAL PHASE POLICE DEPARTMENT RADIO SYSTEM IMPLEMENTATION AND CONTINGENCY

FUNDING
- 2 -
operations.

Motorola Solutions serves as the primary vendor and system designer for the City’s public safety radio network. AirWave Communications, the local implementation partner identified in the original project, provides installation, programming, technical integration, FCC licensing support, and related implementation services. During final system deployment, Motorola Solutions and AirWave Communications also identified the need to upload and integrate encryption software to approximately 50 existing portable and mobile radios to ensure full compatibility with the upgraded communications system. These services were not included in the original implementation scope but are necessary to achieve the intended functionality and security of the upgraded radio network.

The proposed final phase of implementation will address these remaining project components through installation of the BDA system, encryption programming of existing radio equipment, and completion of associated testing, integration, and support services necessary to achieve full operational functionality of the City’s upgraded public safety communications network.

FISCAL IMPACT
Approval of the proposed final phase radio implementation will require a budget adjustment to authorize a not-to-exceed contingency allocation of $150,000 to complete the remaining components of the Police Department radio upgrade project.

Approximately $44,867.70 of the requested contingency funding has been identified for the purchase and installation of a Bi-Directional Amplifier (BDA) system within the Police Department facility. The remaining contingency funding will be available to address costs associated with radio encryption software licensing, programming, configuration, integration, testing, training, and other unforeseen implementation requirements involving approximately 50 existing portable and mobile radio units.

The Police Department anticipates funding the contingency allocation primarily through salary savings realized during the current fiscal year as a result of vacant sworn officer positions. Utilizing available salary savings will minimize the impact on the City’s General Fund reserves while providing sufficient flexibility to address implementationrelated issues that may arise during final deployment of the upgraded communications system. Any expenditures from the contingency allocation will be limited to costs directly associated with completion of the radio system upgrade and related communications infrastructure improvements.

CEQA ANALYSIS
The action is not defined as a “project” pursuant to Section 15378(b)(4) of the CEQA Guidelines because the action consists of the approval of contingency funding and associated implementation activities for the final phase of the Police Department radio communication system upgrade and therefore constitutes a governmental funding mechanism or fiscal activity that does not involve a commitment to a specific project

FINAL PHASE POLICE DEPARTMENT RADIO SYSTEM IMPLEMENTATION AND CONTINGENCY

FUNDING
- 3 -
that may result in a potentially significant physical impact on the environment.

Accordingly, the action is not subject to CEQA.

APPROVED BY THE CITY ATTORNEY
Not Applicable

ATTACHMENTS

1. 8989 (1)

Unassigned Rep
7213 OLD 215 FRONTAGE RD
MORENO VALLEY, CA 92553
(951) 656-5699
2727 SUPPLY AVE
COMMERCE, CA 90040
(323) 725-0998
Quote
bill to:

City of Shafter
G. Hernandez
201 CENTRAL VALLEY HWY
Shafter, CA 93263
Estimate Date:

Estimate Number:

May-08-2026
2010458989
Total Amount:

Payment Terms: Net 30
$44,867.70
Sales Representative
4425 E. BRUNDAGE LN, STE 300
BAKERSFIELD, CA 93307
(661) 414-5452
75-430 GERALD FORD DRIVE, STE 203
PALM DESERT, CA 92211
(760) 834-8967
Expiration Date Jun-07-2026
414 SOUTH J STREET
IMPERIAL, CA. 92251
(760) 355-2804
City of Shafter
G. Hernandez
201 CENTRAL VALLEY HWY
Shafter, CA 93263
Estimate Date:

Net 30
Estimate Amount: $44,867.70
Payment Terms:

Estimate Number: 2010458989
05/08/2026
Details
Item
Price
Quantity Total
Price
Description
Ship To: Summary:

NOTES* $0.00 1 $0.00
This Quote is to replace the current BDA at
Shafter Police Dept
32-RX04V3-AP0-3X $32,298.14 1 $32,298.14
UHF SINGLE BAND BDA V3, CLASS A/B, AC/DC, 30dBm DL, 27dBm 32-BBUV3-LFP48060 $4,069.56 1 $4,069.56
60-240VAC INPUT/-48VDC OUTPUT, 60AH LFP BATTERY, UL 2524 STA24H FOR 110W, 12H FOR 220W
Vendor Shipping/ Freight $0.00 1 $0.00
Shipping & Handling-TBD
Installation $5,000.00 1 $5,000.00
Installation of Equipment-Installation of new UHF single-band BDA. Airwave will utilize all existing cable runs and antennas.

Installation $3,500.00 1 $3,500.00
Installation of BBU at the BDA location or in proximity to the existing equipment location. $0.00 1 $0.00
Sales Tax: $0.00
Subtotal: $44,867.70
Total: $44,867.70
Thank you for your business.

Airwave Communication Ent. | 7213 Old 215 Frontage Road | Moreno Valley,CA | 92553 Phone: T: 951.656.5699 | www.airwavecommunication.com
Question?
Contact us using the information on the right.

Airwave Communication Ent. | Moreno Valley, CA | Commerce, CA | Palm Desert, CA | Imperial, CA | Bakersfield, CA | airwavecommunication.com
1/2

Disclaimer:

This quote is for the named party only and not for distribution. It is a standard quote provided without prior coverage testing. Airwave Communications reserves the right to charge for time and effort in gathering this information if intended for RFP, RFQ, or similar purposes. We are not responsible for equipment failures due to testing, programming, or rebooting resulting from age, wear, tear, or factors beyond our control. Additional charges apply for delays that cause stand-by time during the job. Monitoring provides a snapshot of frequency noise at the time of testing and does not guarantee protection from future interference. Additional parts and work outside the Schedule of Work will be billed at time and material rates. The seller reserves the right to make design improvements to goods without notice. Airwave reserves the right to correct any errors in prices or quantities for products or services. All work is scheduled during regular business hours and requires uninterrupted site access.

This proposal does not include ongoing monitoring, maintenance services, spare equipment, or third-party system integrations unless otherwise noted. Prevailing wage is assumed not required. Prevailing wage rates and certified payroll reporting are excluded unless explicitly included in the quoted scope. Delays in radio unit availability on programming day may result in extra charges.

Payment Terms:

Payment is due in full per the agreed net terms from the invoice date.

For sales over ten thousand dollars, 30% is due at PO issuance, 30% upon receipt of equipment or parts at our facility, and the remaining balance upon delivery or pickup. Any changes to these terms must be made in writing. Invoices not paid within the agreed net terms will incur a charge of 0.833 percent per month (ten percent annually) after a 7-day grace period. Customers will be notified of late fees within ten business days. Payments apply first to late fees, then to principal. Late fee disputes must be submitted in writing within thirty days. Terms may change with thirty days notice. Invoices unpaid for over ninety days may be sent to collections, and customers will be responsible for all associated fees. These terms are governed by California law. A three-and-a-half percent service fee applies to credit card transactions.

Customer to Provide:

FCC frequency(s) and channel setting(s), 110 A/C power at the agreed equipment location, site access, shaded area, Wi-Fi access (if needed), clear radio placement instructions
(dash/console/desktop/rack, etc.), conduit between rooms or roof, and a lift (if required). For outfitting, vehicle drop-off and pickup must be as scheduled. All personal belongings, weapons, gear, etc., must be removed before delivery. We are not responsible for items left in vehicles. Stand-by time, waiting for POC, vehicles, or delays will be charged at time and materials rates.

Return:

A Return Authorization (RA) number must be requested and issued before returning any products to Airwave Communication. Most products may be returned within thirty (30) days of shipment without a restocking fee if in original packaging and condition for resale. After thirty (30) days, a twenty percent (20%) restocking fee will apply, with a net account credit but no refund unless agreed upon in writing in advance. Credits or refunds for returns will not include prior shipping or service charges. Special or custom orders are non-refundable.

Some parts may be substituted.

Cancellation:

Buyer may cancel an order only with the seller’s written consent, and the seller is entitled to reasonable cancellation charges, including but not limited to labor, material, and overhead expenses. The seller reserves the right to deduct cancellation charges from any advance payment received from the buyer.

Radio Repair:

The price includes parts and return shipping to the customer.

The customer is responsible for shipping the radios to Airwave's facility. If a radio is deemed unrepairable, it can either be returned to the customer or recycled by Airwave for a $65.00 fee, plus shipping and handling (based on actual cost). Any unclaimed units after 90 days will be recycled. This fee can be waived if a new radio unit is purchased as a replacement. A $65.00 diagnostic fee will apply if the in-house repair rate is not approved by the customer. There is a 90-day warranty on labor.

Both original and aftermarket parts may be used. A $25
shipping and handling fee applies to radios under manufacturer warranty. This rate does not cover liquid or physical damage, engraving, licensing, or accessories (batteries, antennas, mics, etc.). Programming is an additional fee if required. Prices are subject to change without notice.

Rentals:

A minimum 3-day rental charge applies. The quoted equipment is for general use. Specific building layouts, vehicle designs, or topological conditions may require additional equipment. FCC itinerant channels are shared commercial frequencies; Airwave does not guarantee service continuity or protection from interference. Prices and promotions are subject to expiration; please consult your Airwave representative for details.

Additional taxes, fees, and other charges may apply. Rental equipment reservations require a 30-day advance notice. The customer is solely responsible for the equipment. Service repairs or alterations to rental equipment are prohibited without prior written authorization from Airwave. The customer will be charged the full retail price for any lost, stolen, or damaged equipment. Additional charges apply for usage beyond the agreed rental period.

Basic Service Agreements:

Includes: Repairs for failures due to normal wear, one annual preventative service check per unit, software/firmware
upgrades, discounts on loaner radios, and services during normal business hours. Excludes: Tax, shipping & handling, pickup or delivery, batteries, antennas, accessories, and damage due to physical or liquid causes. For more details, please refer to the terms and conditions or contact your Airwave representative.

Data Privacy:

Airwave Communication will not share your personal data with any third party, except as necessary to provide and maintain services under these Terms and Conditions.

Important Pricing & Supply Chain Notice:

Recent changes in U.S. trade policy—including the
implementation of new tariffs on select foreign imports—have impacted the cost structure of components used across our product portfolio. Combined with ongoing volatility in the national supply chain, customers may experience extended lead times and price fluctuations for certain products and services. Airwave can only guarantee pricing for 30 days from the date the quote is issued. After 30 days, a new quote must be provided to reflect any manufacturer cost adjustments. For the most up-to-date pricing and availability, please consult your Airwave representative.

Modifications or Additions to Terms and Conditions:

No modifications, additions, or waivers of any of these terms and conditions shall be binding unless provided in writing and agreed upon by the Seller.
2/2

CONSENT CALENDAR

CITY OF SHAFTER

CITY COUNCIL REPORT
MEETING DATE: June 16, 2026
DEPARTMENT: Marcos Torres, Deputy Public Works Director SUBJECT: WATER METER PURCHASE FOR METER RETROFIT PROJECT (CIP NO. WA0007) APPROVAL

RECOMMENDATION
Council find the action is not defined as a "project" per Section 15378(b)(4) of the CEQA Guidelines; accept a cost proposal for purchasing 253 water meter assemblies from Pace Supply Corp. (Badger Meter) totaling $146,366.71 (Quotation No. 2814357); and authorize the Deputy Public Works Director to issue a purchase order for the water meter assemblies.

BACKGROUND
Earlier this fiscal year, City Council approved funding under the City's ongoing Water Meter Retrofit Project (CIP No. WA00007) to continue the phased replacement and upgrade of aging water meters throughout the City. The project supports the City's longterm efforts to improve meter accuracy, enhance water system reliability, reduce water loss, and expand the implementation of Advanced Metering Infrastructure (AMI) technology. These upgrades also assist the City in meeting operational, billing, and state reporting requirements while improving customer service through more accurate and efficient meter readings.

Since the original authorization, Public Works staff has continued evaluating system needs and available inventory levels associated with ongoing retrofit activities. Staff is now requesting additional funding authorization to purchase an additional 253 Badger Meter assemblies and associated AMI cellular endpoints from Pace Supply Corp. at a total quoted cost of $146,366.71. The proposed purchase includes a combination of 3/4-inch, 1-inch, 2-inch, 4-inch, and 6-inch meter assemblies to support both residential and larger commercial service replacements throughout the City's water distribution system.

The proposed equipment is compatible with the City's existing Badger Meter AMI system, currently utilized citywide. Standardizing meter equipment and communication technology allows the City to maintain consistency in operations, simple maintenance and inventory management, and ensure compatibility with the City's existing meter reading infrastructure. Public Works staff was also informed that Badger Meter distribution services are now being handled through Pace Supply Corp. As a result, the City is purchasing the equipment directly through the authorized distributor, enabling

WATER METER PURCHASE FOR METER RETROFIT PROJECT (CIP NO. WA0007) APPROVAL - 2 -
the City to obtain the most competitive pricing while remaining consistent with its purchasing and procurement procedures. Because the City's existing AMI network, software platform, meter reading infrastructure, and inventory of replacement parts are standardized around Badger Meter equipment, staff has determined that procuring compatible Badger Meter products represents a sole-source purchase necessary to maintain system functionality, avoid costly modifications, and ensure continuity of operations. The additional purchase will allow staff to continue scheduled retrofit activities without interruption and address priority meter replacements identified during ongoing field inspections and maintenance operations.

FISCAL IMPACT
The City's Capital Improvement Program Project No. WA00007 has a remaining balance of $193,659.66. No budget action is required.

CEQA ANALYSIS
The action is not defined as a "project" per Section 15378(b)(4) of the CEQA Guidelines because the action is the approval of the purchase of water meters for the meter retrofit project that has already been environmentally cleared and therefore, it is the creation of a governmental funding mechanism or other fiscal activity that does not involve any commitment to a specific project that can result in a potentially significant impact and not subject to CEQA.

APPROVED BY THE CITY ATTORNEY
No

ATTACHMENTS

1. Pace_Supply_Quote_2814357

QUOTATION
Part Number Description Price Qty Unit Extended Price
Quote#
Quote Date
Page#
Subtotal
Estimated Sales Tax
Estimated Freight
Total
Ship To:

Expiration Date
Job Name
Requested By
FOB Prepared By
Salesperson
Ln#
2814357
05/20/26
1 WE ARE PLEASED TO QUOTE YOU ON THE FOLLOWING MATERIAL

PACE SUPPLY CORP
4569 E. HOME AVENUE
FRESNO CA 93703

METER/CELL
559-251-7581
08/26/26
David Blakeney
CITY OF SHAFTER 35665-00 JOE OBRIEN
336 PACIFIC AVE
SHAFTER CA 93263
ORIGIN
11154.97
135211.74

0.00 146366.71
Online Quote
2814357
>>> SEGMENT: MTR/CELL - RCDL DISC AND

E-SERIES METERS
BAM1016628 3/4"X7-1/2" M35 BRZ MTR W/BRZ BTM, HR-E 8-D 216.84 173 ENC, GAL, 5 TT CONNECTOR BADGER
1 EA 37513.32
BAM1017860 1" M70 BRZ W/BRZ BTM HR-E 8-D ENC, GAL, 5' TT, 365.82 50 TORX, S# I&O BADGER
2 EA 18291.00
BAM1007552 2" M170 BRZ MTR, ELL 2-BOLT EL FLG W/TP, YOM 735.42 25 S# LID BADGER
3 EA 18385.50
BAM1007042 M170 HR-E 8D ENC, GAL, 5' TT CONNECTOR, S# IN 85.26 25

ONLY, TORX BADGER
4 EA 2131.50
BAM1033077 4"X14" BRZ E-SERIES G2 ULTRASONIC MTR W/TP, 3041.22 1 GAL, 5' TT CONNECTOR BADGER
5 EA 3041.22
BAM1033079 4"X20" BRZ E-SERIES G2 ULTRASONIC MTR W/TP, 3052.80 2 GAL, 5' TT CONNECTOR BADGER
6 EA 6105.60
BAM1044569 6"X24" BRZ E-SERIES G2 ULTRASONIC MTR W/TP, 4788.66 2 GAL, 5' TT CONNECTOR BADGER
7 EA 9577.32
BAM1113248 ORION HLD CELLULAR ENDPOINT, 8" TT 158.76 253

CONNECTOR, THRU LID INSTALL KIT BADGER
8 EA 40166.28
---------.--
135211.74

CONSENT CALENDAR

CITY OF SHAFTER

CITY COUNCIL REPORT
MEETING DATE: June 16, 2026
DEPARTMENT: Alex Gonzalez, Public Works Director
SUBJECT: KERN COUNTY'S CONSOLIDATED RAIL INFRASTRUCTURE

AND SAFETY IMPROVEMENTS (CRISI) GRANT APPLICATION

FOR THE CHERRY AVENUE GRADE SEPARATION PROJECT

RECOMMENDATION
Council find that the action is not a "project" per Section 15378(b)(4) of the CEQA Guidelines; authorize the Mayor to sign a funding commitment letter in support of Kern County’s application to the Federal Railroad Administration’s Consolidated Rail Infrastructure and Safety Improvements (CRISI) Program for the Cherry Avenue Grade Separation Project; authorize participation in the Cherry Avenue Grade Separation Project grant application; and authorize the City Manager, or designee, to execute related documents necessary to support the grant application process.

BACKGROUND
Kern County, in partnership with the City of Shafter and BNSF Railway, is applying for funding through the Federal Railroad Administration’s Consolidated Rail Infrastructure and Safety Improvements (CRISI) Program for the Cherry Avenue Grade Separation Project. The proposed project would grade-separate the existing rail crossing at Cherry Avenue and the BNSF Railway corridor within the City of Shafter. The rail corridor accommodates daily freight operations as well as Amtrak passenger rail service through California’s Central Valley.

The Cherry Avenue crossing has experienced multiple collisions in recent years resulting in injuries and fatalities and is currently ranked as the highest-risk rail crossing within the City of Shafter under the Federal Railroad Administration’s accident prediction system. Since 2020, three safety incidents have occurred at the crossing, underscoring the need for a long-term safety improvement. Continued residential, commercial, and industrial growth in the Shafter area has increased traffic volumes and heightened the need for improved transportation infrastructure in the corridor.

The proposed grade separation would improve public safety, reduce traffic delays, and enhance regional mobility by eliminating conflicts between roadway users and rail operations. The project would also improve freight and passenger rail reliability by reducing delays associated with at-grade crossing incidents and train stoppages.

Improved connectivity would provide residents and workers with more efficient access to employment, services, and other opportunities while enhancing overall quality of life

KERN COUNTY'S CONSOLIDATED RAIL INFRASTRUCTURE AND SAFETY

IMPROVEMENTS (CRISI) GRANT APPLICATION FOR THE CHERRY AVENUE GRADE

SEPARATION PROJECT
- 2 -
within the community.

The project reflects a collaborative effort among Kern County, the City of Shafter, and BNSF Railway to address a critical transportation and safety need. If grant funding is awarded, the City of Shafter would provide up to $4,460,000 toward the required nonfederal match for the project, subject to future City Council appropriations and approvals.

FISCAL IMPACT
If awarded, the City of Shafter would provide up to $4,460,000 toward the required nonfederal match associated with the Cherry Avenue Grade Separation Project. The City’s contribution is anticipated to be funded through a combination of future Transportation Impact Fee revenues and other identified transportation funding sources, subject to future City Council appropriations and approvals. The City’s ultimate financial contribution may be reduced if additional grant funding or partner contributions become available for the project.

CEQA ANALYSIS
The action is not defined as a “project” pursuant to Section 15378(b)(4) of the California Environmental Quality Act (CEQA) Guidelines because the action consists of authorizing a funding commitment letter and supporting an application for grant funding.

The action constitutes a governmental funding mechanism or other fiscal activity that does not involve any commitment to a specific project that may result in a potentially significant physical impact on the environment and is therefore not subject to CEQA.

APPROVED BY THE CITY ATTORNEY
Not Applicable

ATTACHMENTS

1. CRISI Funding Commitment Letter - City of Shafter

June 16, 2026
The Honorable David Fink, Administrator
Federal Railroad Administration
1200 New Jersey Ave, SE W-32
Washington, DC 20590
Re: Kern County’s Cherry Avenue Grade Separation Project Application for the Consolidated Rail Infrastructure and Safety Improvements (CRISI) Program – Funding Commitment Letter Dear Honorable David Fink,
I writing to express the City of Shafter’s strong support for Kern County’s application for funding under the USDOT FRA’s CRISI Grant Program for their project, the Cherry Avenue Grade Separation Project (or “Project”). The proposed project in the City of Shafter aims to grade-separate an existing rail/road at-grade crossing located at Cherry Avenue and the rail corridor which carries Amtrak’s Gold Runner daily services as well as daily freight services. The Cherry Avenue at-grade crossing is ranked first in the City of Shafter by FRA’s accident prediction system and represents a significant safety concern as well as a recurring impediment to local mobility. Since 2020, there have been three safety incidents at the Cherry Avenue crossing, including accidents which have resulted in injuries and fatalities. Grade separating this crossing will prevent collisions, reduce delays for both roadway users and rail traffic, and enhance overall safety for the City of Shafter and Kern County communities. In eliminating delays resulting from safety incidents, the Project will benefit intercity passenger rail reliability along this route which passes through Kern County and the City of Shafter, and which connects major regional cities such as Bakersfield, Fresno, Stockton, and Sacramento. The Project will improve safety for road users and directly raise the quality of life for residents through improved mobility. By enhancing connectivity, the project will help create a more livable environment and allow residents and workers better access to jobs and opportunities.

The Project is the result of close collaboration between Kern County, the City of Shafter, and BNSF Railway, representing a strong partnership of public and private entities committed to improving safety and quality of life in the community. Given the importance of grade separation at the Cherry Avenue rail crossing to Shafter residents, businesses, and the surrounding region, and for the required grant funding non-federal match, Shafter will commit funds to ensure the Project is completed. If awarded, the City’s funding commitment will be up to $4,460,000. for the Project.

The City of Shafter is passionate aboutsupporting the safe, efficient, and reliable operations of passenger and freight rail in California’s Central Valley. This transformative project will make a dramatic difference in the

safety and mobility of the local community and its delivery and operations closely align with the sought after outcomes of the CRISI Program. We respectfully request that you give the Kern County’s CRISI grant application your full and fair consideration.

Sincerely,
Chad Givens
Mayor
City of Shafter

CONSENT CALENDAR

CITY OF SHAFTER

CITY COUNCIL REPORT
MEETING DATE: June 16, 2026
DEPARTMENT: Alex Gonzalez, Public Works Director
SUBJECT: 2026 CITYWIDE STREET STRIPING PROJECT –

AUTHORIZATION FOR FORMAL BIDDING

RECOMMENDATION
Council find that the action is exempt from the California Environmental Quality Act (CEQA); approve the plans and specifications for the 2026 Citywide Street Striping Project; and authorize Staff to advertise the 2026 Citywide Street Striping Project for formal bidding.

BACKGROUND
The City annually completes a citywide street striping program following completion of the annual pavement maintenance and sand sealing work. The striping program restores pavement markings throughout the City, including lane lines, centerlines, crosswalks, legends, and other traffic control markings that are necessary to maintain roadway safety and visibility for motorists, bicyclists, and pedestrians.

The proposed 2026 Citywide Street Striping Project will continue this annual maintenance effort by re-striping City streets following completion of the 2026 sand sealing program. The work is intended to preserve and maintain existing roadway markings and will not expand roadway capacity or alter existing traffic operations.

Staff has prepared plans and specifications for the project and is requesting authorization to advertise the project for formal bidding. Pursuant to the City's purchasing and contracting requirements, formal bidding is required because the anticipated construction cost is expected to exceed $100,000.

FISCAL IMPACT
Authorization to advertise the 2026 Citywide Street Striping Project for formal bidding does not require a budget amendment or other budget action at this time. Any future budget actions associated with project award or construction costs will be brought before the City Council for consideration following receipt and evaluation of bids.

CEQA ANALYSIS
The project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301 (Class 1 – Existing Facilities).

The project consists of the repair, maintenance, and minor alteration of existing public

2026 CITYWIDE STREET STRIPING PROJECT – AUTHORIZATION FOR FORMAL

BIDDING
- 2 -
streets involving negligible or no expansion of existing use. Specifically, the project involves restriping existing roadway markings within the current street rights-of-way following annual pavement maintenance activities. The project will not expand roadway capacity, modify traffic circulation patterns, or result in any increase in the intensity of use of the existing transportation facilities. Therefore, the project qualifies for the Class 1 categorical exemption under CEQA Guidelines Section 15301.

APPROVED BY THE CITY ATTORNEY
Not Applicable

ATTACHMENTS

1. CONSTRUCTION AND BID DOCUMENTS -STREET STRIPING PROJECT

6.8.26

CONSTRUCTION AND BID DOCUMENTS
Citywide Street Striping Project

PW2026-04
- BID OPENING -
Wednesday, July 9, 2026 at 11:00 AM

CITY OF SHAFTER CITY HALL
720 Commerce Way
SHAFTER, CA 93263
- PRE-BID CONFERENCE -
Tuesday, June 30, 2026 at 9:00 AM
CITY OF SHAFTER- Public Works Department
720 Commerce Way
Shafter, CA 93263
Prepared By:

City of Shafter
Engineering Division
Version 6/10/2026 3:42 PM

TABLE OF CONTENTS
NOTICE INVITING BIDS ...............................................................................................................................................5 INSTRUCTION TO BIDDERS .......................................................................................................................................8

1. SECURING DOCUMENTS............................................................................................................................................... 8

2. EXAMINATION OF SITE AND CONTRACT DOCUMENTS............................................................................................. 8

3. INTERPRETATION OF DRAWINGS AND DOCUMENTS ............................................................................................... 8

4. PRE-BID CONFERENCE ................................................................................................................................................. 8

5. ADDENDA......................................................................................................................................................................... 9

6. ALTERNATE BIDS............................................................................................................................................................ 9

7. COMPLETION OF BID FORMS ....................................................................................................................................... 9

8. MODIFICATIONS OF BIDS .............................................................................................................................................. 9

9. SUBCONTRACTORS....................................................................................................................................................... 9

10. LICENSING REQUIREMENTS....................................................................................................................................... 10

11. BID GUARANTEE (BOND)............................................................................................................................................. 10

12. IRAN CONTRACTING ACT OF 2010............................................................................................................................. 10

13. NON-COLLUSION DECLARATION................................................................................................................................ 10

14. PUBLIC WORKS CONTRACTOR REGISTRATION CERTIFICATION.......................................................................... 10

15. BIDDER INFORMATION AND EXPERIENCE FORM.................................................................................................... 11

16. WORKERS' COMPENSATION CERTIFICATION.......................................................................................................... 11

17. SIGNING OF BIDS.......................................................................................................................................................... 11

18. SUBMISSION OF SEALED BIDS................................................................................................................................... 11

19. OPENING OF BIDS ........................................................................................................................................................ 12

20. WITHDRAWAL OF BID................................................................................................................................................... 12

21. BIDDERS INTERESTED IN MORE THAN ONE BID ..................................................................................................... 12

22. SUBSTITUTION OF SECURITY..................................................................................................................................... 12

23. PREVAILING WAGES .................................................................................................................................................... 13

24. DEBARMENT OF CONTRACTORS AND SUBCONTRACTORS.................................................................................. 13

25. INSURANCE REQUIREMENTS..................................................................................................................................... 13

26. PERFORMANCE BOND AND PAYMENT BOND REQUIREMENTS ............................................................................ 13

27. SALES AND OTHER APPLICABLE TAXES, PERMITS, LICENSES AND FEES.......................................................... 13

28. PERMIT AND INSPECTION FEE ALLOWANCE ........................................................................................................... 13

29. FILING OF BID PROTESTS ........................................................................................................................................... 13

30. BASIS OF AWARD; BALANCED BID............................................................................................................................. 14

31. AWARD PROCESS ........................................................................................................................................................ 14

32. EXECUTION OF CONTRACT ........................................................................................................................................ 14

33. QUESTIONS................................................................................................................................................................... 14 BID FORMS.................................................................................................................................................................16 CONTRACT AND BOND FORMS...............................................................................................................................37 GENERAL CONDITIONS............................................................................................................................................52

1. DEFINED TERMS........................................................................................................................................................... 52

2. CONTRACT DOCUMENTS............................................................................................................................................ 55

3. PRECONSTRUCTION AND CONSTRUCTION COMMUNICATION............................................................................. 56

4. CONTRACT DOCUMENTS: COPIES & MAINTENANCE............................................................................................. 56

5. EXAMINATION OF DRAWINGS, SPECIFICATIONS AND SITE OF WORK................................................................. 56

6. MOBILIZATION............................................................................................................................................................... 56

7. EXISTENCE OF UTILITIES AT THE WORK SITE......................................................................................................... 57

8. SOILS INVESTIGATIONS .............................................................................................................................................. 58

9. CONTRACTOR’S SUPERVISION.................................................................................................................................. 58

10. WORKERS...................................................................................................................................................................... 58

11. INDEPENDENT CONTRACTORS.................................................................................................................................. 58

12. SUBCONTRACTS .......................................................................................................................................................... 59

13. VERIFICATION OF EMPLOYMENT ELIGIBILITY.......................................................................................................... 59

14. REQUESTS FOR SUBSTITUTION ................................................................................................................................ 59

15. SHOP DRAWINGS ......................................................................................................................................................... 60

16. SUBMITTALS.................................................................................................................................................................. 60

17. MATERIALS.................................................................................................................................................................... 61

18. PERMITS AND LICENSES............................................................................................................................................. 61

19. TRENCHES .................................................................................................................................................................... 61

20. TRAFFIC CONTROL ...................................................................................................................................................... 62

21. DIVERSION OF RECYCLABLE WASTE MATERIALS .................................................................................................. 63

22. REMOVAL OF HAZARDOUS MATERIALS.................................................................................................................... 63

23. SANITARY FACILITIES.................................................................................................................................................. 63

24. AIR POLLUTION CONTROL .......................................................................................................................................... 63

25. LAYOUT AND FIELD ENGINEERING............................................................................................................................ 63

26. TESTS AND INSPECTIONS........................................................................................................................................... 63

27. PROTECTION OF WORK AND PROPERTY................................................................................................................. 64

28. CONTRACTOR’S MEANS AND METHODS .................................................................................................................. 64

29. AUTHORIZED REPRESENTATIVES............................................................................................................................. 64

30. HOURS OF WORK......................................................................................................................................................... 65

31. PAYROLL RECORDS; LABOR COMPLIANCE.............................................................................................................. 65

32. PREVAILING RATES OF WAGES ................................................................................................................................. 66

33. PUBLIC WORKS CONTRACTOR REGISTRATION ...................................................................................................... 67

34. EMPLOYMENT OF APPRENTICES............................................................................................................................... 67

35. NONDISCRIMINATION/EQUAL EMPLOYMENT OPPORTUNITY................................................................................ 67

36. DEBARMENT OF CONTRACTORS AND SUBCONTRACTORS.................................................................................. 68

37. LABOR/EMPLOYMENT SAFETY................................................................................................................................... 68

38. INSURANCE................................................................................................................................................................... 69

39. FORM AND PROOF OF CARRIAGE OF INSURANCE ................................................................................................. 71

40. TIME FOR COMPLETION AND LIQUIDATED DAMAGES............................................................................................ 71

41. COST BREAKDOWN AND PERIODIC ESTIMATES ..................................................................................................... 72

42. PROGRESS ESTIMATES AND PAYMENT ................................................................................................................... 73

43. SECURITIES FOR MONEY WITHHELD........................................................................................................................ 74

44. CHANGES AND EXTRA WORK..................................................................................................................................... 74

45. FINAL ACCEPTANCE AND PAYMENT ......................................................................................................................... 85

46. OCCUPANCY ................................................................................................................................................................. 85

47. INDEMNIFICATION ........................................................................................................................................................ 85

48. PROCEDURE FOR RESOLVING DISPUTES................................................................................................................ 86

49. CITY’S RIGHT TO TERMINATE CONTRACT................................................................................................................ 89

50. WARRANTY AND GUARANTEE OF WORK ................................................................................................................. 91

51. DOCUMENT RETENTION & EXAMINATION ................................................................................................................ 93

52. SEPARATE CONTRACTS.............................................................................................................................................. 93

53. NOTICE AND SERVICE THEREOF............................................................................................................................... 94

54. NOTICE OF THIRD PARTY CLAIMS ............................................................................................................................. 94

55. STATE LICENSE BOARD NOTICE................................................................................................................................ 94

56. INTEGRATION................................................................................................................................................................ 94

57. ASSIGNMENT OF CONTRACT ..................................................................................................................................... 94

58. CHANGE IN NAME AND NATURE OF CONTRACTOR’S LEGAL ENTITY .................................................................. 94

59. ASSIGNMENT OF ANTITRUST ACTIONS .................................................................................................................... 95

60. PROHIBITED INTERESTS............................................................................................................................................. 95

61. CONTROLLING LAW ..................................................................................................................................................... 95

62. JURISDICTION; VENUE................................................................................................................................................. 95

63. LAWS AND REGULATIONS........................................................................................................................................... 95

64. PATENTS........................................................................................................................................................................ 95

65. OWNERSHIP OF CONTRACT DOCUMENTS............................................................................................................... 95

66. NOTICE OF TAXABLE POSSESSORY INTEREST....................................................................................................... 96

67. SURVIVAL OF OBLIGATIONS....................................................................................................................................... 96

SPECIAL CONDITIONS..............................................................................................................................................97

1. ENGINEER OF RECORD............................................................................................................................................... 97

2. LOCATION OF THE PROJECT...................................................................................................................................... 97

3. SHARED COST SAVINGS FOR REDUCTIONS IN CONTRACT PRICE; VALUE ENGINEERING. ............................. 97

4. STATUS OF THE PROJECT AREA AND RIGHTS-OF-WAY. ....................................................................................... 97

5. SITE DATA...................................................................................................................................................................... 97

6. PRE-PURCHASED OR PRE-NEGOTIATED MATERIAL............................................................................................... 97

7. DESIGNATION OF CITY’S REPRESENTATIVE............................................................................................................ 97

8. MODIFICATION OF HOURS OF WORK........................................................................................................................ 98

9. PROJECT RETENTION.................................................................................................................................................. 98

10. REVERSE LIQUIDATED DAMAGES DUE TO UNREASONABLE CITY DELAY. ......................................................... 98

11. LIQUIDATED DAMAGES DUE TO CONTRACTOR DELAY.......................................................................................... 98

12. UTILITY OUTAGES – NOTICES TO RESIDENTS......................................................................................................... 98

13. SCHEDULE CONSTRAINTS.......................................................................................................................................... 98

14. NOISE RESTRICTIONS ................................................................................................................................................. 98

15. SAFETY PROGRAMS. ................................................................................................................................................... 99

16. COORDINATION WITH OTHER CONTRACTORS........................................................................................................ 99 GENERAL REQUIREMENTS....................................................................................................................................100

1. DESCRIPTION.............................................................................................................................................................. 100

2. RELATED REQUIREMENTS SPECIFIED ELSEWHERE............................................................................................ 100

3. LAYOUT OF WORK AND QUANTITY SURVEYS........................................................................................................ 100

4. SCHEDULE................................................................................................................................................................... 101

5. TEMPORARY FIELD OFFICE...................................................................................................................................... 101

6. PROTECTION OF WORK AND PROPERTY............................................................................................................... 101

7. SITE CONDITIONS SURVEYS .................................................................................................................................... 102

8. SUBMITTAL REQUIREMENTS FOR MANUALS AND RECORD DRAWINGS ........................................................... 104

9. MATERIALS.................................................................................................................................................................. 106

10. LOCAL CONDITIONS AND REQUIREMENTS ............................................................................................................ 107

11. ENVIRONMENTAL QUALITY PROTECTION .............................................................................................................. 109 TECHNICAL SPECIFICATIONS ...............................................................................................................................114 EXHIBIT A .................................................................................................................................................................115 STREET STRIPING MAP..........................................................................................................................................115

NOTICE INVITING BIDS
NOTICE IS HEREBY GIVEN that the City of Shafter (“City”) invites and will receive sealed Bids up to but not later than 11:00 AM on WEDNESDAY, JULY 9, 2026 at the office of the Office of the City Engineer, located at 720 Commerce Way, Shafter, California 93263, for the furnishing to City of all labor, equipment, materials, tools, services, transportation, permits, utilities, and all other items necessary for CITYWIDE STREET STRIPING PROJECT PW2026-04 (the “Project”). At said time, Bids will be publicly opened and read aloud at the Engineering Counter. Bids received after said time shall be returned unopened. Bids shall be valid for a period of 90 calendar days after the Bid opening date.

Bids must be submitted on the City’s Bid Forms. Bidders may obtain a copy of the Contract Documents from City of Shafter Engineering & Public Works Department at 720 Commerce Way, Shafter, CA 93263. First set of plans and specification is available at no charge with any additional sets available for a non-refundable fee of $20.00 per set.

Additional charges will be required of any bidder who requests that the Contract Documents be mailed (costs for outof-state mailings will be higher). To the extent required by section 20103.7 of the Public Contract Code, upon request from a contractor plan room service, the City shall provide an electronic copy of the Contract Documents at no charge to the contractor plan room.

Bidders may also obtain a copy of the Contract Documents from the City of Shafter website (www.shafter.com): City Departments → Engineering Department → Construction Contract, Requests for Proposals (RFP) → Current Construction Projects out for Bid.

It is the responsibility of each prospective bidder to download and print all Bid Documents for review and to verify the completeness of Bid Documents before submitting a bid. Any Addenda will be posted on www.shafter.com. It is the responsibility of each prospective bidder to check www.shafter.com on a daily basis through the close of bids for any applicable addenda or updates. The City does not assume any liability or responsibility based on any defective or incomplete copying, excerpting, scanning, faxing, downloading or printing of the Bid Documents. Information on www.shafter.com may change without notice to prospective bidders. The Contract Documents shall supersede any information posted or transmitted by www.shafter.com.

Each Bid shall be accompanied by cash, a certified or cashier’s check, or Bid Bond secured from a surety company satisfactory to the City, the amount of which shall not be less than ten percent (10%) of the submitted Total Bid Price, made payable to City of Shafter as bid security. The bid security shall be provided as a guarantee that within five (5) working days after the City provides the successful bidder the Notice of Award, the successful Bidder will enter into a contract and provide the necessary bonds, certificates of insurance, and policy endorsements. The bid security will be declared forfeited if the successful Bidder fails to comply within said time. No interest will be paid on funds deposited with City.

A Non-Mandatory Pre-Bid Conference is scheduled for 9:00 AM on TUESDAY, JUNE 30, 2026 to review the Project's existing conditions at the Public Works Department located at 720 Commerce Way, Shafter, CA 93263.

Representatives of the City and consulting engineers, if any, will be present. Questions asked by Bidders at the PreBid Conference not specifically addressed within the Contract Documents shall be answered in writing and shall be sent to all Bidders present at the Pre-Bid Conference.

The successful Bidder will be required to furnish a Faithful Performance Bond and a Labor and Material Payment Bond each in an amount equal to one hundred percent (100%) of the Contract Price. Each bond shall be in the forms set forth herein, shall be secured from a surety company that meets all State of California bonding requirements, as defined in California Code of Civil Procedure Section 995.120, and that is a California admitted surety insurer.

Pursuant to Section 22300 of the Public Contract Code of the State of California, the successful Bidder may substitute certain securities for funds withheld by City to ensure its performance under the contract.

If the total compensation under the Contract will exceed $25,000 and pursuant to Labor Code Section 1773, the City will obtain the prevailing rate of per diem wages and the prevailing wage rate for holiday and overtime work applicable in Kern County from the Director of the Department of Industrial Relations for each craft, classification, or type of worker needed to execute this Contract. A copy of these prevailing wage rates may be obtained via the internet at:
www.dir.ca.gov/dlsr/.

In addition, a copy of the prevailing rate of per diem wages will be made available at the City’s Engineering and Public Works Department upon request. The successful bidder shall post a copy of the prevailing wage rates at each job site.

It shall be mandatory upon the Bidder to whom the Contract is awarded, and upon any subcontractors, to comply with all Labor Code provisions, which include but are not limited to the payment of not less than the said specified prevailing wage rates to all workers employed by them in the execution of the Contract, employment of apprentices, hours of labor and debarment of contractors and subcontractors
If the total compensation under the Contract will exceed $25,000 and pursuant to Labor Code sections 1725.5 and 1771.1, all contractors and subcontractors that wish to bid on, be listed in a bid proposal, or enter into a Contract to perform public work must be registered with the Department of Industrial Relations. No Bid will be accepted, nor any Contract entered into without proof of the contractor’s and subcontractors’ current registration with the Department of Industrial Relations to perform public work. If awarded a Contract, the Bidder and its subcontractors, of any tier, shall maintain active registration with the Department of Industrial Relations for the duration of the Project.

This Project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. In bidding on this Project, it shall be the Bidder’s sole responsibility to evaluate and include the cost of complying with all labor compliance requirements under this contract and applicable law in its Bid.

Unless otherwise provided in the Instructions for Bidders, each Bidder shall be a licensed contractor pursuant to sections 7000 et seq. of the Business and Professions Code in the following classification(s) throughout the time it submits its Bid and for the duration of the contract: C-32 Substitution requests shall be made within 35 calendar days after the award of the contract. Pursuant to Public Contract Code Section 3400(b), the City may make findings designating that certain additional materials, methods or services by specific brand or trade name other than those listed in the Standard Specifications be used for the Project. Such findings, if any, as well as the materials, methods or services and their specific brand or trade names that must be used for the Project may be found in the Special Conditions.

City shall award the contract for the Project to the lowest responsive, responsible Bidder as determined by the City from the BASE BID ALONE. City reserves the right to reject any or all bids or to waive any irregularities or informalities in any bids or in the bidding process.

The California Air Resources Board (“CARB”) implemented amendments to the In-Use Off-Road Diesel-Fueled Fleets Regulations (“Regulation”) which are effective on January 1, 2024 and apply broadly to all self-propelled off road diesel vehicles 25 horsepower or greater and other forms of equipment used in California. A copy of the Regulation is available at https://ww2.arb.ca.gov/sites/default/files/barcu/regact/2022/off-roaddiesel/appa-1.pdf. Bidders are required to comply with all CARB and Regulation requirements, including, without limitation, all applicable sections of the Regulation, as codified in Title 13 of the California Code of Regulations section 2449 et seq. throughout the duration of the Project. Bidders must provide, with their Bid, copies of Bidder’s and all listed subcontractors’ most recent, valid Certificate of Reported Compliance (“CRC”) issued by CARB. Failure to provide valid CRCs as required herein may render the Bid non-responsive.

For further information, contact Eric Vasquez, Streets Supervisor at [email protected].

END OF NOTICE INVITING BIDS

INSTRUCTION TO BIDDERS

1. SECURING DOCUMENTS
Bids must be submitted to the City on the Bid Forms which are a part of the Bid Package for the Project. Bid and Contract Documents may be obtained from the City at the location(s) and at the time(s) indicated OR the website as specified in the Notice Inviting Bids. Prospective bidders are encouraged to telephone in advance to determine the availability of Contract Documents. Any charge for the Contract Documents is stated in the Notice Inviting Bids.

The City may also make the Contract Documents available for review at one or more plan rooms, as indicated in the Notice Inviting Bids. Please Note: Prospective Bidders who choose to review the Contract Documents at a plan room must contact the City to obtain the required Contract Documents if they decide to submit a bid for the Project.

Addenda, if any, issued during the bid period will be sent only to those contractors who have obtained documents from the City and will be posted on www.shafter.com. Failure to acknowledge addenda may make a bid nonresponsive and not eligible for award of the contract.

2. EXAMINATION OF SITE AND CONTRACT DOCUMENTS
At its own expense and prior to submitting its Bid, each Bidder shall visit the site of the proposed work and fully acquaint itself with the conditions relating to the construction and labor required so that the Bidder may fully understand the work, including but not limited to difficulties and restrictions attending the execution of the work under the contract. Each Bidder shall carefully examine the Drawings, and shall read the Specifications, Contract, and all other documents referenced herein. Each Bidder shall also determine the local conditions which may in any way affect the performance of the work, including local tax structure, contractors’ licensing requirements, availability of required insurance, the prevailing wages and other relevant cost factors, shall familiarize itself with all federal, state and local laws, ordinances, rules, regulations and codes affecting the performance of the work, including the cost of permits and licenses required for the work, and shall make such surveys and investigations, including investigations of subsurface or latent physical conditions at the site or where work is to be performed as may be required. Bidders are responsible for consulting the standards referenced in the Contract. The failure or omission of any Bidder to receive or examine any contract documents, forms, instruments, addenda, or other documents, or to visit the site and acquaint itself with conditions there existing shall in no way relieve any Bidder from any obligation with respect to its Bid or to the contract and no relief for error or omission will be given except as required under State law. The submission of a Bid shall be taken as conclusive evidence of compliance with this Article.

3. INTERPRETATION OF DRAWINGS AND DOCUMENTS
Prospective Bidders unclear as to the true meaning of any part of the Drawings, Specifications or other proposed contract documents may submit to the Engineer of the City a written request for interpretation. The prospective Bidder submitting the request is responsible for prompt delivery. Interpretation of the Drawings, Specifications or other proposed contract documents will be made only by a written addendum duly issued and a copy of such addenda will be mailed or delivered to each prospective Bidder who has purchased a set of Drawings and Specifications. The City will not be responsible for any other explanation or interpretations of the proposed documents. If a Prospective Bidders becomes aware of any errors or omissions in any part of the Contract Documents, it is the obligation of the Prospective Bidder to promptly bring it to the attention of the City.

4. PRE-BID CONFERENCE
A Non-Mandatory Pre-Bid Conference is scheduled for 9:00 AM on Tuesday, June 30, 2026 to review the Project's existing conditions at Public Works Department located at 720 Commerce Way Shafter, CA 93263.

Representatives of the City and consulting engineers, if any, will be present. Questions asked by Bidders at the Pre-Bid Conference not specifically addressed within the Contract Documents shall be answered in writing and

shall be sent to all Bidders present at the Pre-Bid Conference.

5. ADDENDA
The City reserves the right to revise the Contract Documents prior to the Bid opening date. Revisions, if any, shall be made by written Addenda. All Addenda issued by the City shall be included in the Bid and made part of the Contract Documents. Pursuant to Public Contract Code Section 4104.5, if the City issues an Addendum which includes material changes to the Project less than 72 hours prior to the deadline for submission of Bids, the City will extend the deadline for submission of Bids. The City may determine, in its sole discretion, whether an Addendum warrants postponement of the Bid submission date. Each prospective Bidder shall provide City a name, address, email address, and facsimile number to which Addenda may be sent, as well as a telephone number by which the City can contact the Bidder. Copies of Addenda will be furnished by email, facsimile, first class mail, express mail or other proper means of delivery without charge to all parties who have obtained a copy of the Contract Documents and provided such current information. Please Note: Bidders are responsible for ensuring that they have received any and all Addenda. To this end, each Bidder should contact the Office of the City Engineer to verify that it has received all Addenda issued, if any, prior to the Bid opening. The Bidder shall indicate the Addenda received prior to bidding in the space provided in the Bid Form. Failure to indicate all Addenda may be sufficient cause for rejecting the Bid.

6. ALTERNATE BIDS
If alternate bid items are called for in the Contract Documents, the time required for completion of the alternate bid items has already been factored into the Contract duration and no additional Contract time will be awarded for any of the alternate bid items. The City may elect to include one or more of the alternate bid items, or to otherwise remove certain work from the Project scope of work. Accordingly, each bidder must ensure that each bid item contains a proportionate share of profit, overhead, and other costs or expenses which will be incurred by the bidder.

7. COMPLETION OF BID FORMS
Bids shall only be prepared using copies of the Bid Forms which are included in the Contract Documents. The use of substitute Bid Forms other than clear and correct photocopies of those provided by the City will not be permitted. Bids shall be executed by an authorized signatory as described in these Instructions to Bidders. In addition, Bidders shall fill in all blank spaces (including inserting “N/A” where applicable), and initial all interlineations, alterations, or erasures to the Bid Forms. Bidders shall neither delete, modify, nor supplement the printed matter on the Bid Forms nor make substitutions thereon. USE OF BLACK OR BLUE INK, INDELIBLE PENCIL, OR A TYPEWRITER IS REQUIRED. Deviations in the Bid Forms may result in the Bid being deemed non-responsive.

8. MODIFICATIONS OF BIDS
Each Bidder shall submit its Bid in strict conformity with the requirements of the Contract Documents.

Unauthorized additions, modifications, revisions, conditions, limitations, exclusions or provisions attached to a Bid may render it non-responsive and may cause its rejection. Bidders shall not delete, modify, or supplement the printed matter on the Bid Forms, or make substitutions thereon. Oral, telephonic and electronic modifications will not be considered.

9. SUBCONTRACTORS
Bidder shall set forth the name, address of the place of business, and contractor license number of each subcontractor who will perform work, labor, furnish materials or render services to the bidder on said contract and each subcontractor licensed by the State of California who, under subcontract to bidder, specially fabricates and installs a portion of the Work described in the Drawings and Specifications in an amount in excess of one half of one percent (0.5%) of the total bid price, and shall indicate the portion of the work to be done by such subcontractor

in accordance with Public Contract Code Section 4104.

10. LICENSING REQUIREMENTS
Pursuant to Business and Professions Code Section 7028.15 and Public Contract Code Section 3300, all bidders must possess proper licenses for performance of this Contract. Subcontractors must possess the appropriate licenses for each specialty subcontracted. Pursuant to Business and Professions Code Section 7028.5, the City shall consider any bid submitted by a contractor not currently licensed in accordance with state law and pursuant to the requirements found in the Contract Documents to be nonresponsive, and the City shall reject the Bid. The City shall have the right to request, and Bidders shall provide within ten (10) calendar days, evidence satisfactory to the City of all valid license(s) currently held by that Bidder and each of the Bidder’s subcontractors, before awarding the Contract.

Notwithstanding anything contained herein, if the Work involves federal funds, the Contractor shall be properly licensed by the time the Contract is awarded, pursuant to the provisions of Public Contract Code section 20103.5.

11. BID GUARANTEE (BOND)
Each bid shall be accompanied by: (a) cash; (b) a certified or cashier’s check made payable to City of Shafter; or (c) a Bid Bond secured from a surety company satisfactory to the City, the amount of which shall not be less than ten percent (10%) of the Total Bid Price, made payable to City of Shafter as bid security. Personal sureties and unregistered surety companies are unacceptable. The surety insurer shall be California admitted surety insurer, as defined in Code of Civil Procedure Section 995.120. The bid security shall be provided as a guarantee that within ten (10) working days after the City provides the successful bidder the Notice of Award, the successful bidder will enter into a contract and provide the necessary bonds, certificates of insurance, and policy endorsements. The bid security will be declared forfeited if the successful bidder fails to comply within said time, and City may enter into a contract with the next lowest responsive responsible bidder or may call for new bids. No interest shall be paid on funds deposited with the City. City will return the security accompanying the bids of all unsuccessful bidders no later than 60 calendar days after award of the contract.

12. IRAN CONTRACTING ACT OF 2010
In accordance with Public Contract Code Section 2200 et seq., the City requires that any person that submits a bid or proposal or otherwise proposes to enter into or renew a contract with the City with respect to goods or services of one million dollars ($1,000,000) or more, certify at the time the bid is submitted or the contract is renewed, that the person is not identified on a list created pursuant to subdivision (b) of Public Contract Code Section 2203 as a person engaging in investment activities in Iran described in subdivision (a) of Public Contract Code Section 2202.5, or as a person described in subdivision (b) of Public Contract Code Section 2202.5, as applicable.

The form of such Iran Contracting Certificate is included with the bid package and must be signed and dated under penalty of perjury.

13. NON-COLLUSION DECLARATION
Bidders on all public works contracts are required to submit a declaration of non-collusion with their bid. This form is included with the bid package and must be signed and dated under penalty of perjury.

14. PUBLIC WORKS CONTRACTOR REGISTRATION CERTIFICATION
Pursuant to Labor Code sections 1725.5 and 1771.1, all contractors and subcontractors that wish to bid on, be listed in a bid proposal, or enter into a contract to perform public work must be registered with the Department of Industrial Relations. No bid will be accepted, nor any contract entered into without proof of the contractor’s and subcontractors’ current registration with the Department of Industrial Relations to perform public work. If awarded a contract, the bidder and its subcontractors, of any tier, shall maintain active registration with the Department of

Industrial Relations for the duration of the Project. To this end, Bidder shall sign and submit with its Bid the Public Works Contractor Registration Certification on the form provided, attesting to the facts contained therein. Failure to submit this form may render the bid non-responsive. In addition, each Bidder shall provide the registration number for each listed subcontractor in the space provided in the Designation of Subcontractors form.

15. BIDDER INFORMATION AND EXPERIENCE FORM
Each Bidder shall complete the questionnaire provided herein and shall submit the questionnaire along with its Bid. Failure to provide all information requested within the questionnaire along with the Bid may cause the bid to be rejected as non-responsive. The City reserves the right to reject any Bid if an investigation of the information submitted does not satisfy the Engineer that the Bidder is qualified to properly carry out the terms of the contract.

16. WORKERS' COMPENSATION CERTIFICATION
In accordance with the provisions of Labor Code Section 3700, Contractor shall secure the payment of compensation to its employees. Contractor shall sign and file with the City the following certificate prior to performing the work under this Contract:

I am aware of the provisions of Section 3700 of the Labor Code, which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.

The form of such Workers' Compensation Certificate is included as part of this document.

17. SIGNING OF BIDS
All Bids submitted shall be executed by the Bidder or its authorized representative. Bidders may be asked to provide evidence in the form of an authenticated resolution of its Board of Directors or a Power of Attorney evidencing the capacity of the person signing the Bid to bind the Bidder to each Bid and to any Contract arising therefrom.

If a Bidder is a joint venture or partnership, it may be asked to submit an authenticated Power of Attorney executed by each joint venturer or partner appointing and designating one of the joint venturers or partners as a management sponsor to execute the Bid on behalf of Bidder. Only that joint venturer or partner shall execute the Bid. The Power of Attorney shall also: (1) authorize that particular joint venturer or partner to act for and bind Bidder in all matters relating to the Bid; and (2) provide that each venturer or partner shall be jointly and severally liable for any and all of the duties and obligations of Bidder assumed under the Bid and under any Contract arising therefrom.

The Bid shall be executed by the designated joint venturer or partner on behalf of the joint venture or partnership in its legal name.

18. SUBMISSION OF SEALED BIDS
Once the Bid and supporting documents have been completed and signed as set forth herein, they shall be placed, along with the Bid Guarantee and other required materials, in a sealed envelope, addressed and delivered or mailed, postage prepaid, to the Engineering Department of the City before the time and day set for the receipt of bids. The envelope shall bear the title of the work and the name of the bidder. No oral or telephonic bids will be considered. No forms transmitted via the internet, e-mail, facsimile, or any other electronic means will be considered unless specifically authorized by the City as provided herein. Bids received after the time and day set for the receipt of bids shall be returned to the bidder unopened. The envelope shall also contain the following in the lower left-hand corner thereof:

Bid of (Bidder’s Name)
for the Citywide Street Striping Project
PW2026-04
Only where expressly permitted in the Notice Inviting Bids may bidders submit their bids via electronic transmission pursuant to Public Contract Code sections 1600 and 1601. Any acceptable method(s) of electronic transmission shall be stated in the Notice Inviting Bids. City may reject any bid not strictly complying with City’s designated methods for delivery.

19. OPENING OF BIDS
At the time and place set for the opening and reading of bids, or any time thereafter, each and every bid received prior to the time and day set for the receipt of bids will be publicly opened and read. The City will leave unopened any Bid received after the specified date and time, and any such unopened Bid will be returned to the bidder. It is the bidder’s sole responsibility to ensure that its Bid is received as specified. Bids may be submitted earlier than the date(s) and time(s) indicated.

The public reading of each bid will include the following information:
• The name and business location of the bidder.
• The nature and amount of the bid security furnished by bidder. • The bid amount.

Bidders or their representatives and other interested persons may be present at the opening of the bids. The City may, in its sole discretion, elect to postpone the opening of the submitted Bids. The City reserves the right to reject any or all Bids and to waive any informality or irregularity in any Bid.

20. WITHDRAWAL OF BID
Any bid may be withdrawn either personally or by written request, incurring no penalty, at any time prior to the scheduled closing time for receipt of bids. Requests to withdraw bids shall be worded so as not to reveal the amount of the original bid. Withdrawn bids may be resubmitted until the time and day set for the receipt of bids, provided that resubmitted bids are in conformance with the instructions herein.

Bids may be withdrawn after bid opening only by providing written notice to City within five (5) working days of the bid opening and in compliance with Public Contract Code Section 5100 et seq., or as otherwise may be allowed with the consent of the City.

21. BIDDERS INTERESTED IN MORE THAN ONE BID
No Bidder shall be allowed to make, file or be interested in more than one bid for the same work unless alternate bids are specifically called for. A person, firm or corporation that has submitted a sub-proposal to a Bidder, or that has quoted prices of materials to a Bidder, is not thereby disqualified from submitting a sub-proposal or quoting prices to other bidders. No person, firm, corporation, or other entity may submit a sub-proposal to a Bidder, or quote prices of materials to a Bidder, when also submitting a prime Bid on the same Project.

22. SUBSTITUTION OF SECURITY
The Contract Documents call for monthly progress payments based upon the percentage of the Work completed.

The City will retain a percentage of each progress payment as provided by the Contract Documents. At the request and expense of the successful Bidder, the City will substitute securities for the amount so retained in accordance with Public Contract Code Section 22300.

23. PREVAILING WAGES
If the total compensation under the Contract will exceed $25,000, the City will obtain from the Director of the Department of Industrial Relations the general prevailing rate of per diem wages in the locality in which this work is to be performed for each craft or type of worker needed to execute the Contract. These rates are available at the Engineering and Public Works Department of the City upon request or may be obtained online at http://www.dir.ca.gov. Bidders are advised that a copy of these rates must be posted by the successful Bidder at the job site(s).

24. DEBARMENT OF CONTRACTORS AND SUBCONTRACTORS
In accordance with the provisions of the Labor Code, contractors or subcontractors may not perform work on a public works project with a subcontractor who is ineligible to perform work on a public project pursuant to Labor Code Sections 1777.1 or 1777.7. Any contract on a public works project entered into between a contractor and a debarred subcontractor is void as a matter of law. A debarred subcontractor may not receive any public money for performing work as a subcontractor on a public works contract. Any public money that is paid to a debarred subcontractor by the Contractor for the Project shall be returned to the City. The Contractor shall be responsible for the payment of wages to workers of a debarred subcontractor who has been allowed to work on the Project.

25. INSURANCE REQUIREMENTS
Prior to commencing work, the successful bidder shall purchase and maintain insurance as set forth in the General Conditions.

26. PERFORMANCE BOND AND PAYMENT BOND REQUIREMENTS
The successful bidder will be required to furnish a Labor and Material Payment Bond and a Faithful Performance Bond each in an amount equal to one hundred percent (100%) of the contract price. Each bond shall be secured from a surety company that meets all State of California bonding requirements, as defined in California Code of Civil Procedure Section 995.120 and is admitted by the State of California. Each bond shall be accompanied, upon the request of City, with all documents required by California Code of Civil Procedure Section 995.660 to the extent required by law. All bonding and insurance requirements shall be completed and submitted to City within ten (10) working days from the date the City provides the successful bidder with the Notice of Award.

27. SALES AND OTHER APPLICABLE TAXES, PERMITS, LICENSES AND FEES Contractor and its subcontractors performing work under this Contract will be required to pay California sales tax and other applicable taxes, and to pay for permits, licenses and fees required by the agencies with authority in the jurisdiction in which the Work will be located, unless otherwise expressly provided by the Contract Documents.

28. PERMIT AND INSPECTION FEE ALLOWANCE
Notwithstanding anything contained herein, the Bid Form contains an allowance for the Contractor’s cost of acquiring traffic control permits and for construction inspection fees that may be charged to the Contractor by the Agency of Jurisdiction. The allowance is included within the Bid Form to eliminate the need by bidders to research or estimate the costs of traffic control permits and construction inspection fees prior to submitting a bid. The allowance is specifically intended to account for the costs of traffic control permits and construction inspection fees charged by the local Agency of Jurisdiction only. No other costs payable by Contractor to the Agency of Jurisdiction are included within the allowance.

29. FILING OF BID PROTESTS
Bidders may file a “protest” of a Bid with the City Engineer. In order for a Bidder’s protest to be considered valid, the protest must:

• Be filed in writing within five (5) calendar days after the bid opening date; • Clearly identify the specific irregularity or accusation; • Clearly identify the specific City staff determination or recommendation being protested; • Specify in detail the grounds for protest and the facts supporting the protest; and • Include all relevant, supporting documentation with the protest at time of filing.

If the protest does not comply with each of these requirements, the City may reject the protest without further review.

If the protest is timely and complies with the above requirements, the City Engineer, or other designated City staff member, shall review the protest, any response from the challenged Bidder(s), and all other relevant information.

The City Engineer will provide a written decision to the protestor.

The procedure and time limits set forth in this Article are mandatory and are the sole and exclusive remedy in the event of a Bid protest. Failure to comply with these procedures shall constitute a failure to exhaust administrative remedies and a waiver of any right to further pursue the Bid protest, including filing a Government Code Claim or legal proceedings.

30. BASIS OF AWARD; BALANCED BID
The City shall award the Contract to the lowest responsible Bidder submitting a responsive Bid. The lowest Bid will be determined on the basis of the Total Bid Price. If the project includes bid alternates, award will still be based on the Total Bid Price.

The City may reject any Bid which, in its opinion when compared to other Bids received or to the City’s internal estimates, does not accurately reflect the cost to perform the Work. The City may reject as non-responsive any Bid which unevenly weights or allocates costs, including but not limited to overhead and profit to one or more particular bid items.

31. AWARD PROCESS
Once all Bids are opened and reviewed to determine the lowest responsive and responsible Bidder, the City may award the contract. The apparent successful Bidder should begin to prepare the following documents: (1) the Performance Bond; (2) the Payment Bond; and (3) the required insurance certificates and endorsements. Once the City notifies the Bidder of the award, the Bidder will have ten (10) working days from the date of this notification to execute the Contract and supply the City with all of the required documents and certifications. Regardless of whether the Bidder supplies the required documents and certifications in a timely manner, the Contract time will begin to run twenty (20) working days from the date of the notification. Once the City receives all of the properly drafted and executed documents and certifications from the Bidder, the City shall issue a Notice to Proceed to that Bidder.

32. EXECUTION OF CONTRACT
As required herein the Bidder to whom an award is made shall execute the Contract in the amount determined by the Contract Documents. The City may require appropriate evidence that the persons executing the Contract are duly empowered to do so. The Contract and bond forms to be executed by the successful Bidder are included within these Specifications and shall not be detached.

33. QUESTIONS
All questions shall be submitted at least five (5) calendar days prior to the date fixed for the scheduled bid opening in order to eligible for a response. Questions regarding this Notice Inviting Bids may be directed to the Public Works Director, Alex Gonzalez, at [email protected]. No other members of the City’s staff or governing body should be contacted about this procurement during the bidding process. Any and all inquiries and

comments regarding this Bid must be communicated in writing, unless otherwise instructed by the City. The City may, in its sole discretion, disqualify any Bidder who engages in any prohibited communications.

END OF INSTRUCTION TO BIDDERS

BID FORMS

BID FORM
Bids will be received at the City of Shafter, 336 Pacific Avenue, Shafter, California 93263, until 11:00 AM on WEDNESDAY, JULY 9, 2026.

NAME OF BIDDER: ______________________________________________ City of Shafter
336 Pacific Avenue
Shafter, California 93263
The undersigned hereby declare that we have carefully examined the location of the proposed Work, and have read and examined the Contract Documents, including all plans, specifications, and all addenda, if any for the following Project:

Citywide Street Striping Project
[PW2026-04]
We hereby propose to furnish all labor, materials, equipment, tools, transportation, and services, and to discharge all duties and obligations necessary and required to perform and complete the Project, as described and in strict conformity with the Drawings, and these Specifications for TOTAL BID PRICE indicated herein.

The undersigned acknowledges receipt, understanding, and full consideration of the following addenda to the Contract Documents:

Addenda No. ________________________________________________

1. Attached is the required Bid Guarantee in the amount of not less than 10% of the Total Bid Price.

2. Attached is the completed Designation of Subcontractors form.

3. Attached is the fully executed Non-Collusion Declaration form.

4. Attached is the completed Iran Contracting Act Certification form.

5. Attached is the completed Public Works Contractor Registration Certification form.

6. Attached is the completed Contractor’s Certificate Regarding Workers’ Compensation form.

7. Attached is the completed Bidder Information and Experience form.

BID SCHEDULE

ITEM DESCRIPTION QTY UNITS UNIT COST ITEM COST
A. Citywide Street Striping Project (See Exhibit A)
A1
A2
A3
A4
A5
A6
A7
A8
A9
A10
A11
A12
SUBTOTAL A:

B.

B1
B2
B3
B4
B5
B6
B7
B8
SUBTOTAL B:

TOTAL BID PRICE:

The costs for any Work shown or required in the Contract Documents, but not specifically identified as a line item are to be included in the related line items and no additional compensation shall be due to Contractor for the performance of the Work.

In case of discrepancy between the Unit Price and the Item Cost set forth for a unit basis item, the unit price shall prevail and shall be utilized as the basis for determining the lowest responsive, responsible Bidder. However, if the amount set forth as a unit price is ambiguous, unintelligible or uncertain for any cause, or is omitted, or is the same amount as the entry in the “Item Cost” column, then the amount set forth in the “Item Cost” column for the item shall prevail and shall be divided by the estimated quantity for the item and the price thus obtained shall be the Unit Price.

For purposes of evaluating Bids, the City will correct any apparent errors in the extension of unit prices and any apparent errors in the addition of lump sum and extended prices.

The estimated quantities for Unit Price items are for purposes of comparing Bids only and the City makes no representation that the actual quantities of work performed will not vary from the estimates. Final payment shall be determined by the Engineer from measured quantities of work performed based upon the Unit Price.

The undersigned agrees that this Bid Form constitutes a firm offer to the City which cannot be withdrawn for the number of calendar days indicated in the Notice Inviting Bids from and after the Bid opening, or until a Contract for the Work is fully executed by the City and a third party, whichever is earlier.

If the Contract Documents specify Alternate Bid items, the following Alternate Bid amounts shall be added to or deducted from the Total Bid Price entered above (please check the appropriate box), in the City’s sole discretion. The City can choose to include any, all, or none of the Alternate Bid items in the Work. If the City selects any of the Alternate Bid items, the corresponding Alternate Bid prices shall be added to or deducted from Base Bid Price for the Work. The City can award/select Alternate Bid items at any time(s).

ITEM DESCRIPTION QTY UNITS UNIT COST ITEM COST
C. ALTERNATE BID ITEMS
C1
The successful bidder hereby agrees to sign the contract and furnish the necessary bonds, certificates of insurance, and policy endorsements within ten (10) working days after the City provides the successful bidder with the Notice of Award.

Upon receipt of the signed contract and other required documents, the contract will be executed by the City, after which the City will prepare a letter giving Contractor Notice to Proceed. The official starting date shall be the date of the Notice to Proceed, unless otherwise specified. The undersigned agrees to begin the Work within ten (10) working days of the date of the Notice to Proceed, unless otherwise specified.

The undersigned has examined the location of the proposed work and is familiar with the Drawings and Specifications and the local conditions at the place where work is to be done.

If awarded the contract, the undersigned agrees that there shall be paid by the undersigned and by all subcontractors to all laborers, workers and mechanics employed in the execution of such contract no less than the prevailing wage rate within Kern County for each craft, classification, or type of worker needed to complete the Work contemplated by this contract as established by the Director of the Department of Industrial Relations. A copy of the prevailing rate of per diem wages are on file at the City’s Administration Office and shall be made available to interested parties upon

request.

Enclosed find cash, bidder’s bond, or cashier’s or certified check No. _______________ from the _____________________________ Bank in the amount of ________________________________, which is not less than ten percent (10%) of this bid, payable to City of Shafter as bid security and which is given as a guarantee that the undersigned will enter into a contract and provide the necessary bonds, certificates of insurance, and policy endorsements if awarded the Work.

The bidder furthermore agrees that in case of bidder’s default in executing said contract and furnishing required bonds, certificates of insurance, and policy endorsements, the cash, bidder’s bond, or cashier’s or certified check accompanying this proposal and the money payable thereon shall become and shall remain the property of the City of Shafter.

Bidder is an individual ______, or corporation ______, or partnership ______, organized under the laws of the State of _______________________________.

Bidder confirms license(s) required by California State Contractor’s License Law for the performance of the subject project are in full effect and proper order. The following are the Bidder’s applicable license number(s), with their expiration date(s) and class of license(s):

If the Bidder is a joint venture, each member of the joint venture must include the required licensing information.

Sureties that will furnish the Faithful Performance Bond and the Labor and Material Payment Bond, in the form specified herein, in an amount equal to one hundred percent (100%) of the contract price within ten (10) working days from the date the City provides the successful bidder the Notice of Award. Sureties must meet all of the State of California bonding requirements, as defined in California Code of Civil Procedure Section 995.120 and must be authorized by the State of California.

The insurance company or companies to provide the insurance required in the contract documents must have a Financial Strength Rating of not less than “A-” and a Financial Size Category of not less than “Class VII” according to the latest Best Key Rating Guide. At the sole discretion of the City, the City may waive the Financial Strength Rating and the Financial Size Category classifications for Workers’ Compensation insurance. (signatures continued on next page)

I hereby certify under penalty of perjury under the laws of the State of California that all of the information submitted in connection with this Bid and all of the representations made herein are true and correct.

Executed at , on this day of .
(Bidders Name – Print or Type)
(Name and Title)
(Corporate Seal)
(Signature)
Names of individual members of firm or names and titles of all officers of corporation and their addresses are listed below:

Name: Title:

Complete Address:

Phone: Fax:

Name: Title:

Complete Address:

Phone: Fax:

Name: Title:

Complete Address:

Phone: Fax:

Name: Title:

Complete Address:

Phone: Fax:

BID BOND
The makers of this bond are, _____________________________________________, as Principal, and ______________________________________________________, as Surety and are held and firmly bound unto the City of Shafter, hereinafter called the City, in the penal sum of TEN PERCENT (10%) OF THE TOTAL BID PRICE of the Principal submitted to City for the work described below, for the payment of which sum in lawful money of the United States, well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION IS SUCH that whereas the Principal has submitted the accompanying bid dated _____________, 20 ____, for Citywide Street Striping Project [PW2026-04].

If the Principal does not withdraw its Bid within the time specified in the Contract Documents; and if the Principal is awarded the Contract and provides all documents to the City as required by the Contract Documents; then this obligation shall be null and void. Otherwise, this bond will remain in full force and effect.

Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Contract Documents shall in affect its obligation under this bond, and Surety does hereby waive notice of any such changes.

In the event a lawsuit is brought upon this bond by the City and judgment is recovered, the Surety shall pay all litigation expenses incurred by the City in such suit, including reasonable attorneys’ fees, court costs, expert witness fees and expenses.

By their signatures hereunder, Surety and Principal hereby confirm under penalty of perjury that surety is an admitted surety insurer authorized to do business in the State of California.

IN WITNESS WHEREOF, the above-bound parties have executed this instrument under their several seals this _______ day of ________________, 20____, the name and corporate seal of each corporation. (Corporate Seal)
Contractor/ Principal
By
Title
(Corporate Seal)
Surety
By
Attorney-in-Fact
(Attach Attorney-in-Fact Certificate)
Title

Notary Acknowledgment
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

State of California
County of ______________
On , 20___, before me, _______________________________, Notary Public, personally appeared , who proved to me on the basis of satisfactory Name(s) of Signer(s)
evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature of Notary Public

OPTIONAL
Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document.

CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT  Individual
 Corporate Officer
Title(s) Title or Type of Document
 Partner(s)  Limited
 General Number of Pages
 Attorney-In-Fact
 Trustee(s)
 Guardian/Conservator Date of Document
 Other:

Signer is representing:

Name Of Person(s) Or Entity(ies)
Signer(s) Other Than Named Above
NOTE: This acknowledgment is to be completed for Contractor/Principal.

Notary Acknowledgment
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

State of California
County of ______________
On , 20___, before me, _______________________________, Notary Public, personally appeared , who proved to me on the basis of satisfactory Name(s) of Signer(s)
evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature of Notary Public

OPTIONAL
Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document.

CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT  Individual
 Corporate Officer
Title(s) Title or Type of Document
 Partner(s)  Limited
 General Number of Pages
 Attorney-In-Fact
 Trustee(s)
 Guardian/Conservator Date of Document
 Other:

Signer is representing:

Name Of Person(s) Or Entity(ies)
Signer(s) Other Than Named Above
NOTE: This acknowledgment is to be completed for the Attorney-in-Fact. The Power-of-Attorney to local representatives of the bonding company must also be attached.

END OF BID BOND

LIST OF SUBCONTRACTORS
In compliance with the Subletting and Subcontracting Fair Practices Act Chapter 4 (commencing at Section 4100), Part 1, Division 2 of the Public Contract Code of the State of California and any amendments thereof, Bidder shall set forth below: (a) the name and the location of the place of business, (b) the California contractor license number, (c) the DIR public works contractor registration number unless exempt pursuant to Labor Code Sections 1725.5 and 1771.1, and (d) the portion of the work which will be done by each subcontractor who will perform work or labor or render service to the Bidder in or about the construction of the work or improvement to be performed under this Contract in an amount in excess of one-half of one percent (0.5%) of the Bidder’s Total Bid Price. Notwithstanding the foregoing, if the work involves the construction of streets and highways, then the Bidder shall list each subcontractor who will perform work or labor or render service to the Bidder in or about the work in an amount in excess of one-half of one percent (0.5%) of the Bidder’s Total Bid Price or $10,000, whichever is greater. No additional time shall be granted to provide the below requested information.

If a Bidder fails to specify a subcontractor or if a contractor specifies more than one subcontractor for the same portion of work, then the Bidder shall be deemed to have agreed that it is fully qualified to perform that portion of work and that it shall perform that portion itself.
(CONTINUED ON NEXT PAGE)

Work to be done
by Subcontractor
Name of
Subcontractor Location of Business
CSLB Contractor
License No.

DIR
Registration
Number
% of
Work
(Attach additional sheets if necessary)
Name of Bidder
Signature
Name and Title
Dated

BIDDER INFORMATION AND EXPERIENCE FORM

INFORMATION ABOUT BIDDER
(Indicate not applicable (“N/A”) where appropriate.)
NOTE: Where Bidder is a joint venture, pages shall be duplicated, and information provided for all parties to the joint venture.

Name of Bidder:

Type, if Entity:

Bidder Address:

Facsimile Number Telephone Number
Email Address
How many years has Bidder’s organization been in business as a Contractor? How many years has Bidder’s organization been in business under its present name? Under what other or former names has Bidder’s organization operated? If Bidder’s organization is a corporation, answer the following:

Date of Incorporation:

State of Incorporation:

President’s Name:

Vice-President’s Name(s):

Secretary’s Name:

Treasurer’s Name:

If an individual or a partnership, answer the following:

Date of Organization:

Name and address of all partners (state whether general or limited partnership):

If other than a corporation or partnership, describe organization and name principals:

List other states in which Bidder’s organization is legally qualified to do business.

What type of work does the Bidder normally perform with its own forces? Has Bidder ever failed to complete any work awarded to it? If so, note when, where, and why:

Within the last five years, has any officer or partner of Bidder’s organization ever been an officer or partner of another

organization when it failed to complete a contract? If so, attach a separate sheet of explanation:

List Trade References:

List Bank References (Bank and Branch Address):

Name of Bonding Company and Name and Address of Agent:

LIST OF CURRENT PROJECTS (BACKLOG)
[**Duplicate Page if needed for listing additional current projects.**] Project Description of Bidder’s Work Completion Date Cost of Bidder’s Work

LIST OF COMPLETED PROJECTS – LAST THREE YEARS
[**Duplicate Page if needed for listing additional completed projects.**] Please include only those projects which are similar enough to demonstrate Bidder’s ability to perform the required Work.

Project Description of Bidder’s Work Completion Date Cost of Bidder’s Work

EXPERIENCE AND TECHNICAL QUALIFICATIONS QUESTIONNAIRE
Personnel:

The Bidder shall identify the key personnel to be assigned to this project in a management, construction supervision or engineering capacity.

List each person’s job title, name and percent of time to be allocated to this project:

Summarize each person’s specialized education:

List each person’s years of construction experience relevant to the project:

Summarize such experience:

Bidder agrees that personnel named in this Bid will remain on this Project until completion of all relevant Work, unless substituted by personnel of equivalent experience and qualifications approved in advance by the City.

Changes Occurring Since Prequalification (only applicable for projects that require prequalification) If any substantive changes have occurred since Bidder submitted its prequalification package for this Project, Bidder shall list them below. If none are listed, Bidder certifies that no substantive changes have occurred.

Additional Bidder’s Statements:

If the Bidder feels that there is additional information which has not been included in the questionnaire above, and which would contribute to the qualification review, it may add that information in a statement here or on an attached sheet, appropriately marked:

VERIFICATION AND EXECUTION
These Bid Forms shall be executed only by a duly authorized official of the Bidder:

I declare under penalty of perjury under the laws of the State of California that the foregoing information is true and correct:

Name of Bidder:

Signature:

Name:

Title:

Date:

NON-COLLUSION DECLARATION
The undersigned declares:

I am the
of , the party making the foregoing Bid.

The Bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The Bid is genuine and not collusive or sham. The Bidder has not directly or indirectly induced or solicited any other Bidder to put in a false or sham bid. The Bidder has not directly or indirectly colluded, conspired, connived, or agreed with any Bidder or anyone else to put in a sham bid, or to refrain from bidding. The Bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the Bid Price of the Bidder or any other Bidder, or to fix any overhead, profit, or cost element of the Bid Price, or of that of any other Bidder. All statements contained in the Bid are true. The Bidder has not, directly or indirectly, submitted his/her/its Bid Price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid, and has not paid, and will not pay, any person or entity for such purpose.

Any person executing this declaration on behalf of a Bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the Bidder.

I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this declaration is executed on __________ [date], at ___________________ [city], ___________________ [state].

Name of Bidder:

Signature:

Name:

Title:

Date:

IRAN CONTRACTING ACT CERTIFICATION.
(Public Contract Code section 2200 et seq.)
As required by California Public Contract Code Section 2204, the Contractor certifies subject to penalty for perjury that the option checked below relating to the Contractor’s status in regard to the Iran Contracting Act of 2010 (Public Contract Code Section 2200 et seq.) is true and correct:

The Contractor is not:

A. identified on the current list of person and entities engaged in investment activities in Iran prepared by the California Department of General Services in accordance with subdivision (b) of Public Contract Code Section 2203; or
B. a financial instruction that extends, for 45 days or more, credit in the amount of $20,000,000 or more to any other person or entity identified on the current list of persons and entities engaging in investment activities in Iran prepared by the California Department of General Services in accordance with subdivision (b) of Public Contract Code Section 2203, if that person or entity uses or will use the credit to provide goods or services in the energy sector in Iran.

The City has exempted the Contractor from the requirements of the Iran Contracting Act of 2010 after making a public finding that, absent the exemption, the City will be unable to obtain the goods and/or services to be provided pursuant to the Contract.

The amount of the Contract payable to the Contractor for the Project does not exceed $1,000,000.

Signature:

Printed Name:

Title:

Firm Name:

Date:

Note: In accordance with Public Contract Code Section 2205, false certification of this form shall be reported to the California Attorney General and may result in civil penalties equal to the greater of $250,000 or twice the Contract amount, termination of the Contract and/or ineligibility to bid on contracts for three years.

PUBLIC WORKS CONTRACTOR REGISTRATION CERTIFICATION
Pursuant to Labor Code sections 1725.5 and 1771.1, all contractors and subcontractors that wish to bid on, be listed in a bid proposal, or enter into a contract to perform public work must be registered with the Department of Industrial Relations. See http://www.dir.ca.gov/Public-Works/PublicWorks.html for additional information.

No bid will be accepted, nor any contract entered into without proof of the contractor’s and subcontractors’ current registration with the Department of Industrial Relations to perform public work.

Bidder hereby certifies that it is aware of the registration requirements set forth in Labor Code sections 1725.5 and 1771.1 and is currently registered as a contractor with the Department of Industrial Relations.1 Name of Bidder:

DIR Registration Number:

DIR Registration Expiration:

Small Project Exemption: _____ Yes or _____ No
Unless Bidder is exempt pursuant to the small project exemption, Bidder further acknowledges:

A. Bidder shall maintain a current DIR registration for the duration of the project.

B. Bidder shall include the requirements of Labor Code sections 1725.5 and 1771.1 in its contract with subcontractors and ensure that all subcontractors are registered at the time of bid opening and maintain registration status for the duration of the project.

C. Failure to submit this form or comply with any of the above requirements may result in a finding that the bid is non-responsive.

Name of Bidder:

Signature:

Name:

Title:

Date:
1 If the Project is exempt from the contractor registration requirements pursuant to the small project exemption under Labor Code Sections 1725.5 and 1771.1, please mark “Yes” in response to “Small Project Exemption.”

CONTRACTOR’S CERTIFICATE REGARDING WORKERS’ COMPENSATION.

I am aware of the provisions of section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this Contract.

Name of Bidder:

Signature:

Name:

Title:

Dated:

CONTRACT AND BOND FORMS

CONTRACT
This CONTRACT, No. is made and entered into this day of , , by and between City of Shafter, sometimes hereinafter called “City,” and ___________________________________________________________, sometimes hereinafter called “Contractor.” WITNESSETH: That the parties hereto have mutually covenanted and agreed, and by these presents do covenant and agree with each other as follows:

SCOPE OF WORK.

The Contractor shall perform all Work within the time stipulated in the Contract, and shall provide all labor, materials, equipment, tools, utility services, and transportation to complete all of the Work required in strict compliance with the Contract Documents as specified below in COMPONENT PARTS OF THE CONTRACT, for the following Project:

Citywide Street Striping Project
PW2026-04
The Contractor and its surety shall be liable to the City for any damages arising as a result of the Contractor’s failure to comply with this obligation.

TIME FOR COMPLETION.

Time is of the essence in the performance of the Work. The Work shall be commenced on the date stated in the City’s Notice to Proceed. The Contractor shall complete all Work required by the Contract Documents within 45 days calendar days from the commencement date stated in the Notice to Proceed. By its signature hereunder, Contractor agrees the time for completion set forth above is adequate and reasonable to complete the Work.

CONTRACT PRICE.

The City shall pay to the Contractor as full compensation for the performance of the Contract, subject to any additions or deductions as provided in the Contract Documents, and including all applicable taxes and costs, the sum of ____________________________________________________________________Dollars ($_________________________________). Payment shall be made as set forth in the General Conditions.

LIQUIDATED DAMAGES.

In accordance with Government Code section 53069.85, it is agreed that the Contractor will pay the City the sum set forth in the Special Conditions, Section 11 for each and every calendar day of delay beyond the time prescribed in the Contract Documents for finishing the Work, as Liquidated Damages and not as a penalty or forfeiture. In the event this is not paid, the Contractor agrees the City may deduct that amount from any money due or that may become due the Contractor under the Contract. This Section does not exclude recovery of other damages specified in the Contract Documents.

COMPONENT PARTS OF THE CONTRACT.

The “Contract Documents” include the following:

Notice Inviting Bids
Instructions to Bidders
Bid Form
Bid Bond
Designation of Subcontractors
Information Required of Bidders

Non-Collusion Declaration Form
Iran Contracting Act Certification
Public Works Contractor Registration Certification
Performance Bond
Payment (Labor and Materials) Bond
Fleet Compliance Certification
General Conditions
Special Conditions
Technical Specifications
Addenda
Plans and Drawings
Standard Specifications for Public Works Construction “Greenbook”, latest edition, Except Sections 1-9 Applicable Local Agency Standards and Specifications, as last revised Approved and fully executed change orders
Any other documents contained in or incorporated into the Contract The Contractor shall complete the Work in strict accordance with all of the Contract Documents.

All of the Contract Documents are intended to be complementary. Work required by one of the Contract Documents and not by others shall be done as if required by all. This Contract shall supersede any prior agreement of the parties.

PROVISIONS REQUIRED BY LAW AND CONTRACTOR COMPLIANCE.

Each and every provision of law required to be included in these Contract Documents shall be deemed to be included in these Contract Documents. The Contractor shall comply with all requirements of applicable federal, state and local laws, rules and regulations, including, but not limited to, the provisions of the California Labor Code and California Public Contract Code which are applicable to this Work.

INDEMNIFICATION.

Contractor shall provide indemnification and defense as set forth in the General Conditions.

PREVAILING WAGES.

Contractor shall be required to pay the prevailing rate of wages in accordance with the Labor Code which such rates shall be made available at the City’s Administrative Office or may be obtained online at http://www.dir.ca.gov and which must be posted at the job site.

CARB CONTRACTING REQUIREMENTS
Contractor shall comply, and shall ensure all subcontractors comply, with all applicable requirements of the most current version of the regulations imposed by California Air Resources Board (“CARB”) including, without limitation, all applicable terms of Title 13, California Code of Regulations Division 3, Chapter 9 and all pending amendments (“Regulation”).

Throughout the Project, and for three (3) years thereafter, Contractor shall make available for inspection and copying any and all documents or information associated with Contractor’s and its subcontractors’ fleets including, without limitation, the Certificates of Reported Compliance (“CRCs”), fuel/refueling records, maintenance records, emissions records, and any other information the Contractor is required to produce, keep or maintain pursuant to the Regulation upon two (2) calendar days’ notice from the City.

Contractor shall be solely liable for any and all costs associated with compliance with the Regulation as well as for any and all penalties, fines, damages, or costs associated with any and all violations, or failures to comply with the Regulation. Contractor shall defend, indemnify and hold harmless the City, its officials, officers, employees and authorized volunteers free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Regulation.

[REMAINDER OF PAGE LEFT INTENTIONALLY BLANK]

IN WITNESS WHEREOF, this Contract has been duly executed by the above-named parties, on the day and year above written.

CITY OF SHAFTER
Contractor Name
By: By:

Lance Lippincott
City Manager
Its:

Printed Name:

ATTEST:

By:

Yazmina Pallares
City Clerk
(CONTRACTOR’S SIGNATURE MUST BE

NOTARIZED AND CORPORATE

SEAL AFFIXED, IF APPLICABLE)

END OF CONTRACT

Notary Acknowledgment
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

State of California
County of ______________
On , 20___, before me, _______________________________, Notary Public, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature of Notary Public

OPTIONAL
Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document.

CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT  Individual
 Corporate Officer
Title(s) Title or Type of Document
 Partner(s)  Limited
 General Number of Pages
 Attorney-In-Fact
 Trustee(s)
 Guardian/Conservator Date of Document
 Other:

Signer is representing:

Name Of Person(s) Or Entity(ies)
Signer(s) Other Than Named Above

PERFORMANCE BOND
KNOW ALL PERSONS BY THESE PRESENTS:

THAT WHEREAS, the City of Shafter, (hereinafter referred to as “City”) has awarded to _________________________________________________________, (hereinafter referred to as the “Contractor”) an agreement for Citywide Street Striping Project [PW2026-04], (hereinafter referred to as the “Project”).

WHEREAS, the work to be performed by the Contractor is more particularly set forth in the Contract Documents for the Project dated _________________________, (hereinafter referred to as “Contract Documents”), the terms and conditions of which are expressly incorporated herein by reference; and WHEREAS, the Contractor is required by said Contract Documents to perform the terms thereof and to furnish a bond for the faithful performance of said Contract Documents.

NOW, THEREFORE, we, ______________________________________________, the undersigned Contractor and ___________________________________________________________________ as Surety, a corporation organized and duly authorized to transact business under the laws of the State of California, are held and firmly bound unto the City in the sum of __________________________________________________________________ Dollars ($_________________________), said sum being not less than one hundred percent (100%) of the total amount of the Contract, for which amount well and truly to be made, we bind ourselves, our heirs, executors and administrators, successors and assigns, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION IS SUCH, that, if the Contractor, his, her or its heirs, executors, administrators, successors or assigns, shall in all things stand to and abide by, and well and truly keep and perform the covenants, conditions and agreements in the Contract Documents and any alteration thereof made as therein provided, on its part, to be kept and performed at the time and in the manner therein specified, and in all respects according to their intent and meaning; and shall faithfully fulfill all obligations including the one (1) year guarantee of all materials and workmanship; and shall indemnify and save harmless the City, its officials, officers, employees, and authorized volunteers, as stipulated in said Contract Documents, then this obligation shall become null and void; otherwise it shall be and remain in full force and effect.

As a part of the obligation secured hereby and in addition to the face amount specified therefore, there shall be included costs and reasonable expenses and fees including reasonable attorney’s fees, incurred by City in enforcing such obligation.

As a condition precedent to the satisfactory completion of the Contract Documents, unless otherwise provided for in the Contract Documents, the above obligation shall hold good for a period of one (1) year after the acceptance of the work by City, during which time if Contractor shall fail to make full, complete, and satisfactory repair and replacements and totally protect the City from loss or damage resulting from or caused by defective materials or faulty workmanship.

The obligations of Surety hereunder shall continue so long as any obligation of Contractor remains. Nothing herein shall limit the City’s rights or the Contractor or Surety’s obligations under the Contract, law or equity, including, but not limited to, California Code of Civil Procedure Section 337.15.

Whenever Contractor shall be, and is declared by the City to be, in default under the Contract Documents, the Surety shall remedy the default pursuant to the Contract Documents, or shall promptly, at the City’s option:

1. Take over and complete the Project in accordance with all terms and conditions in the Contract Documents; or

2. Obtain a bid or bids for completing the Project in accordance with all terms and conditions in the Contract Documents and upon determination by Surety of the lowest responsive and responsible bidder, arrange for a

Contract between such bidder, the Surety and the City, and make available as work progresses sufficient funds to pay the cost of completion of the Project, less the balance of the contract price, including other costs and damages for which Surety may be liable. The term “balance of the contract price” as used in this paragraph shall mean the total amount payable to Contractor by the City under the Contract and any modification thereto, less any amount previously paid by the City to the Contractor and any other set offs pursuant to the Contract Documents.

3. Permit the City to complete the Project in any manner consistent with California law and make available as work progresses sufficient funds to pay the cost of completion of the Project, less the balance of the contract price, including other costs and damages for which Surety may be liable. The term “balance of the contract price” as used in this paragraph shall mean the total amount payable to Contractor by the City under the Contract and any modification thereto, less any amount previously paid by the City to the Contractor and any other set offs pursuant to the Contract Documents.

Surety expressly agrees that the City may reject any contractor or subcontractor which may be proposed by Surety in fulfillment of its obligations in the event of default by the Contractor.

Surety shall not utilize Contractor in completing the Project nor shall Surety accept a bid from Contractor for completion of the Project if the City, when declaring the Contractor in default, notifies Surety of the City’s objection to Contractor’s further participation in the completion of the Project.

The Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Contract Documents or to the Project to be performed thereunder shall in any way affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the Contract Documents or to the Project.

By their signatures hereunder, Surety and Contractor hereby confirm under penalty of perjury that surety is an admitted surety insurer authorized to do business in the State of California. [REMAINDER OF PAGE LEFT INTENTIONALLY BLANK]

IN WITNESS WHEREOF, we have hereunto set our hands and seals this _______ day of ______________, 20___. (Corporate Seal)
Contractor/ Principal
By
Title
(Corporate Seal)
Surety
By
Attorney-in-Fact
(Attach Attorney-in-Fact Certificate)
Title
The rate of premium on this bond is __________________ per thousand. The total amount of premium charges is $_______________________________.
(The above must be filled in by corporate attorney.)

THIS IS A REQUIRED FORM
Any claims under this bond may be addressed to:
(Name and Address of Surety)
(Name and Address of Agent or
Representative for service of
process in California, if different
from above)
(Telephone number of Surety
and Agent or Representative for
service of process in California)

Notary Acknowledgment
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

State of California
County of ______________
On , 20___, before me, _______________________________, Notary Public, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature of Notary Public

OPTIONAL
Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document.

CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT  Individual
 Corporate Officer
Title(s) Title or Type of Document
 Partner(s)  Limited
 General Number of Pages
 Attorney-In-Fact
 Trustee(s)
 Guardian/Conservator Date of Document
 Other:

Signer is representing:

Name Of Person(s) Or Entity(ies)
Signer(s) Other Than Named Above
NOTE: This acknowledgment is to be completed for Contractor/Principal.

Notary Acknowledgment
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

State of California
County of ______________
On , 20___, before me, _______________________________, Notary Public, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature of Notary Public

OPTIONAL
Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document.

CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT  Individual
 Corporate Officer
Title(s) Title or Type of Document
 Partner(s)  Limited
 General Number of Pages
 Attorney-In-Fact
 Trustee(s)
 Guardian/Conservator Date of Document
 Other:

Signer is representing:

Name Of Person(s) Or Entity(ies)
Signer(s) Other Than Named Above
NOTE: This acknowledgment is to be completed for the Attorney-in-Fact. The Power-of Attorney to local representatives of the bonding company must also be attached.

END OF PERFORMANCE BOND

PAYMENT BOND (LABOR AND MATERIALS)
KNOW ALL MEN BY THESE PRESENTS That
WHEREAS, the City of Shafter (hereinafter designated as the “City”), by action taken or a resolution passed ___________________ , 20_____, has awarded to _________________________________________ hereinafter designated as the “Principal,” a contract for the work described as follows: Citywide Street Striping Project [PW2026-04] (the “Project”); and
WHEREAS, said Principal is required to furnish a bond in connection with said contract; providing that if said Principal or any of its Subcontractors shall fail to pay for any materials, provisions, provender, equipment, or other supplies used in, upon, for or about the performance of the work contracted to be done, or for any work or labor done thereon of any kind, or for amounts due under the Unemployment Insurance Code or for any amounts required to be deducted, withheld, and paid over to the Employment Development Department from the wages of employees of said Principal and its Subcontractors with respect to such work or labor the Surety on this bond will pay for the same to the extent hereinafter set forth.

NOW THEREFORE, we, the Principal and _________________________________________ as Surety, are held and firmly bound unto the City in the penal sum of ______________________________________________________ ________________________________ Dollars ($_________________________) lawful money of the United States of America, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION IS SUCH that if said Principal, his, her, or its subcontractors, heirs, executors, administrators, successors or assigns, shall fail to pay any of the persons named in Civil Code Section 9100, fail to pay for any materials, provisions or other supplies, used in, upon, for or about the performance of the work contracted to be done, or for any work or labor thereon of any kind, or amounts due under the Unemployment Insurance Code with respect to work or labor performed under the contract, or for any amounts required to be deducted, withheld, and paid over to the Employment Development Department or Franchise Tax Board from the wages of employees of the contractor and his, her, or its subcontractors pursuant to Revenue and Taxation Code Section 18663, with respect to such work and labor the Surety or Sureties will pay for the same, in an amount not exceeding the sum herein above specified, and also, in case suit is brought upon this bond, all litigation expenses incurred by the City in such suit, including reasonable attorneys’ fees, court costs, expert witness fees and investigation expenses.

This bond shall inure to the benefit of any of the persons named in Civil Code Section 9100 so as to give a right of action to such persons or their assigns in any suit brought upon this bond.

It is further stipulated and agreed that the Surety on this bond shall not be exonerated or released from the obligation of this bond by any change, extension of time for performance, addition, alteration or modification in, to, or of any contract, plans, specifications, or agreement pertaining or relating to any scheme or work of improvement herein above described, or pertaining or relating to the furnishing of labor, materials, or equipment therefore, nor by any change or modification of any terms of payment or extension of the time for any payment pertaining or relating to any scheme or work of improvement herein above described, nor by any rescission or attempted rescission or attempted rescission of the contract, agreement or bond, nor by any conditions precedent or subsequent in the bond attempting to limit the right of recovery of claimants otherwise entitled to recover under any such contract or agreement or under the bond, nor by any fraud practiced by any person other than the claimant seeking to recover on the bond and that this bond be construed most strongly against the Surety and in favor of all persons for whose benefit such bond is given, and under no circumstances shall Surety be released from liability to those for whose benefit such bond has been given, by reason of any breach of contract between the owner or City and original contractor or on the part of any obligee named in such bond, but the sole conditions of recovery shall be that claimant is a person described in Civil Code Section 9100, and has not been paid the full amount of his, her, or its claim and that Surety does hereby waive notice of any such change,

extension of time, addition, alteration or modification herein mentioned, including but not limited to the provisions of sections 2819 and 2845 of the California Civil Code.

By their signatures hereunder, Surety and Principal hereby confirm under penalty of perjury that surety is an admitted surety insurer authorized to do business in the State of California.

IN WITNESS WHEREOF, we have hereunto set our hands and seals this _______ day of ______________________, 20_____.
(Corporate Seal)
Contractor/ Principal
By
Title
(Corporate Seal)
Surety
By
Attorney-in-Fact
(Attach Attorney-in-Fact Certificate)
Title

Notary Acknowledgment
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

State of California
County of ______________
On , 20___, before me, _______________________________, Notary Public, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature of Notary Public

OPTIONAL
Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document.

CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT  Individual
 Corporate Officer
Title(s) Title or Type of Document
 Partner(s)  Limited
 General Number of Pages
 Attorney-In-Fact
 Trustee(s)
 Guardian/Conservator Date of Document
 Other:

Signer is representing:

Name Of Person(s) Or Entity(ies)
Signer(s) Other Than Named Above
NOTE: This acknowledgment is to be completed for Contractor/Principal.

Notary Acknowledgment
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

State of California
County of ______________
On , 20___, before me, _______________________________, Notary Public, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature of Notary Public

OPTIONAL
Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document.

CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT  Individual
 Corporate Officer
Title(s) Title or Type of Document
 Partner(s)  Limited
 General Number of Pages
 Attorney-In-Fact
 Trustee(s)
 Guardian/Conservator Date of Document
 Other:

Signer is representing:

Name Of Person(s) Or Entity(ies)
Signer(s) Other Than Named Above
NOTE: This acknowledgment is to be completed for the Attorney-in-Fact. The Power-of-Attorney to local representatives of the bonding company must also be attached.

END OF PAYMENT BOND

FLEET COMPLIANCE CERTIFICATION
Bidder hereby acknowledges that they have reviewed the California Air Resources Board’s policies, rules and regulations and are familiar with the requirements of Title 13, California Code of Regulations, Division 3, Chapter 9, effective on January 1, 2024 (the “Regulation”). Bidder hereby certifies, subject to penalty for perjury, that the option checked below relating to the Bidder’s fleet, and/or that of their subcontractor(s) (“Fleet”) is true and correct:

The Fleet is subject to the requirements of the Regulation, and the appropriate Certificate(s) of Reported Compliance have been attached hereto.

The Fleet is exempt from the Regulation under section 2449.1(f)(2), and a signed description of the subject vehicles, and reasoning for exemption has been attached hereto.

Bidder and/or their subcontractor is unable to procure R99 or R100 renewable diesel fuel as defined in the Regulation pursuant to section 2449.1(f)(3). Bidder shall keep detailed records describing the normal refueling methods, their attempts to procure renewable diesel fuel and proof that shows they were not able to procure renewable diesel (i.e. third party correspondence or vendor bids).

The Fleet is exempt from the requirements of the Regulation pursuant to section 2449(i)(4) because this Project has been deemed an Emergency, as defined under section 2449(c)(18). Bidder shall only operate the exempted vehicles in the emergency situation and records of the exempted vehicles must be maintained, pursuant to section 2449(i)(4).

The Fleet does not fall under the Regulation or are otherwise exempted and a detailed reasoning is attached hereto.

Name of Bidder:

Signature:

Name:

Title:

Date:

Additional Comments:

GENERAL CONDITIONS

1. DEFINED TERMS
Whenever used in the Contract Documents and printed with initial capital letters, the terms listed below will have the meanings indicated which are applicable to both the singular and plural thereof. In addition to terms specifically defined below, terms with initial capital letters in the Contract Documents include references to identified articles and paragraphs, and the titles of other documents or forms.

A. Act of God -- An earthquake of magnitude of 3.5 or higher on the Richter scale or a tidal wave.

B. Addenda -- Written or graphic instruments issued prior to the submission of Bids which clarify, correct, or change the Contract Documents.

C. Additional Work -- New or unforeseen work will be classified as “Additional Work” when the City’s Representative determines that it is not covered by the Contract.

D. Applicable Laws -- The laws, statutes, ordinances, rules, codes, regulations, permits, and licenses of any kind, issued by local, state or federal governmental authorities or private authorities with jurisdiction (including utilities), to the extent they apply to the Work.

E. Bid -- The offer or proposal of a Bidder submitted on the prescribed form setting forth the prices and other terms for the Work to be performed.

F. Bidder -- The individual or entity who submits a Bid directly to the City.

G. Change Order (“CO”) -- A document that authorizes an addition, deletion, or revision in the Work or an adjustment in the Contract Price or the Contract Times, issued on or after the Effective Date of the Contract, in accordance with the Contract Documents and in the form contained in the Contract Documents.

H. Change Order Request (“COR”) -- A request made by the Contractor for an adjustment in the Contract Price and/or Contract Times as the result of a Contractor-claimed change to the Work. This term may also be referred to as a Change Order Proposal (“COP”), or Request for Change (“RFC”).

I. City -- The City of Shafter.

J. City’s Representative -- The individual or entity as identified in the Special Conditions to act as the City’s Representative.

K. Claim -- A demand or assertion by the City or Contractor seeking an adjustment of Contract Price or Contract Times, or both, or other relief with respect to the terms of the Contract. A demand for money or services by a third party is not a Claim.

L. Contract -- The entire integrated written agreement between the City and Contractor concerning the Work. “Contract” may be used interchangeably with “Agreement” in the Contract Documents. The Contract supersedes prior negotiations, representations, or agreements, whether written or oral, and includes all Contract Documents.

M. Contract Documents -- The documents listed in the article entitled “CONTRACT DOCUMENTS” located in the General Conditions. . Some documents provided by the City to the Bidders and Contractor, including but not limited to reports and drawings of subsurface and physical conditions are not Contract Documents.

N. Contract Price -- Amount to be paid by the City to the Contractor as full compensation for the performance of the Contract and completion of the Work, subject to any additions or deductions as provided in the Contract Documents and including all applicable taxes and costs.

O. Contract Times -- The number of days or the dates stated in the Contract Documents to: achieve defined Milestones, if any; and to complete the Work so that it is ready for final payment.

P. Contractor -- The individual or entity with which the City has contracted for performance of the Work.

Q. Contractor’s Designated On-Site Representative -- The Contractor’s Designated On-Site Representative will be as identified in the article entitled “PRECONSTRUCTION AND CONSTRUCTION COMMUNICATION” located in the General Conditions and shall not be changed without prior written consent of the City.

R. Daily Rate -- The Daily Rate stipulated in the Contract Documents as full compensation to the Contractor due to the City’s unreasonable delay to the Project that was not contemplated by the parties.

S. Day -- A calendar day of 24 hours measured from midnight to the next midnight.

T. Defective Work -- Work that is unsatisfactory, faulty, or deficient; or that does not conform to the Contract Documents; or that does not meet the requirements of any inspection, reference standard, test, or approval referenced in the Contract Documents.

U. Demobilization -- The complete dismantling and removal by the Contractor of all of the Contractor’s temporary facilities, equipment, and personnel at the Site.

V. Drawings -- That part of the Contract Documents prepared by of the Engineer of Record which graphically shows the scope, extent, and character of the Work to be performed by Contractor. Shop Drawings and other Contractor submittals are not Drawings as so defined.

W. Effective Date of the Contract -- The date indicated in the Contract on which it becomes effective, but if no such date is indicated, it means the date on which the Contract is signed and delivered by the last of the two parties to sign and deliver.

X. Engineer, whenever not qualified, shall mean the [**INSERT TITLE**] of the City, acting either directly or through properly authorized agents, such agents acting severally within the scope of the particular duties entrusted to them. On all questions concerning the acceptance of materials, machinery, the classifications of material, the execution of work, conflicting interest of the contractors performing related work and the determination of costs, the decision of the Engineer, duly authorized by the City, shall be binding and final upon both parties.

Y. Engineer of Record -- The individual, partnership, corporation, joint venture, or other legal entity named as such in the Special Conditions, or any succeeding entity designated by the City.

Z. Green Book -- The current edition of the Standard Specifications for Public Works Construction.

AA. Hazardous Waste -- The term “Hazardous Waste” shall have the meaning provided in Section 104 of the Solid Waste Disposal Act (42 U.S.C. § 6903) as amended from time to time or, as defined in Section 25117 of the Health and Safety Code, that is required to be removed to a class I, class II, or class III disposal site in accordance with provisions of existing law, whichever is more restrictive.

BB. Holiday – The Holidays occur on:
i. New Year’s Day - January 1
ii. President’s Day – Third Monday in February
iii. Memorial Day - Last Monday in May
iv. Independence Day - July 4
v. Labor Day - First Monday in September
vi. Veteran’s Day - November 11
vii. Thanksgiving Day - Fourth Thursday in November
viii. Friday after Thanksgiving
ix. Christmas Eve – December 24

x. Christmas Day - December 25
xi. Day After Christmas – December 26
xii. New Year’s Eve – December 31
xiii. If any Holiday listed above falls on a Saturday, Saturday and the preceding Friday are both Holidays.

If the Holiday should fall on a Sunday, Sunday and the following Monday are both Holidays.

CC. Notice of Award -- The written notice by the City to the Successful Bidder stating that upon timely compliance by the Successful Bidder with the conditions precedent listed therein, the City will sign and deliver the Contract.

DD. Notice of Completion -- The form which may be executed by the City and recorded by the county where the Project is located constituting final acceptance of the Project.

EE. Notice to Proceed -- A written notice given by the City to Contractor fixing the date on which the Contractor may proceed with the Work and when Contract Times will commence to run.

FF. Project -- The total construction of which the Work to be performed under the Contract Documents may be the whole, or a part.

GG. Recyclable Waste Materials -- Materials removed from the Site which are required to be diverted to a recycling center rather than an area landfill. Recyclable Waste Materials include asphalt, concrete, brick, concrete block, and rock.

HH. Schedule of Submittals -- A schedule, prepared and maintained by Contractor, of required submittals and the time requirements to facilitate scheduled performance of related construction activities.

II. Shop Drawings -- All drawings, diagrams, illustrations, schedules, and other data or information which are specifically prepared or assembled by or for Contractor and submitted by Contractor to illustrate some portion of the Work.

JJ. Specifications -- That part of the Contract Documents consisting of written requirements for materials, equipment, systems, standards and workmanship as applied to the Work, and certain administrative requirements and procedural matters applicable thereto.

KK. Stop Payment Notice -- A written notice as defined in Civil Code section 8044.

LL. Subcontractor -- An individual or entity other than a Contractor having a contract with any other entity than the City for performance of any portion of the Work at the Site.

MM. Submittal -- Written and graphic information and physical samples prepared and supplied by the Contractor demonstrating various portions of the Work.

NN. Successful Bidder -- The Bidder submitting a responsive Bid to whom the City makes an award.

OO. Supplier -- A manufacturer, fabricator, supplier, distributor, material man, or vendor having a direct contract with Contractor or with any Subcontractor to furnish materials or equipment used in the performance of the Work or to be incorporated in the Work.

PP. Underground Facilities -- All underground pipelines, conduits, ducts, cables, wires, manholes, vaults, tanks, tunnels, or other such facilities or attachments, and any encasements containing such facilities, including those that convey electricity, gases, steam, liquid petroleum products, telephone or other communications, cable television, water, wastewater, storm water, other liquids or chemicals, or traffic or other control systems.

QQ. Unit Price Work -- Work to be paid for on the basis of unit prices as provided by the Contractor in its bid or as adjusted in accordance with the Contract Documents.

RR. Warranty -- A written guarantee provided to the City by the Contractor that the Work will remain free of

defects and suitable for its intended use for the period required by the Contract Documents or the longest period permitted by the law of this State, whichever is longer.

SS. Work -- The entire construction or the various separately identifiable parts thereof required to be provided under the Contract Documents. Work includes and is the result of performing or providing all labor, services, and documentation necessary to produce such construction, and furnishing, installing, and incorporating all materials and equipment into such construction, all as required by the Contract Documents.

2. CONTRACT DOCUMENTS
A. Contract Documents. The Contract Documents are complementary, and what is called for by one shall be as binding as if called for by all A. Contract Documents. The Contract Documents are complementary, and what is called for by one shall be as binding as if called for by all.

B. Interpretations. The Contract Documents are intended to be fully cooperative and complementary. If the Contractor observes that any documents are in conflict, the Contractor shall promptly notify the Engineer in writing. In case of conflicts between the Contract Documents, the order of precedence shall be as follows:
i. Change Orders
ii. Addenda
iii. Special Conditions
iv. Technical Specifications
v. Plans (Contract Drawings)
vi. Contract
vii. General Conditions
viii. Instructions to Bidders
ix. Notice Inviting Bids
x. Contractor’s Bid Forms
xi. Standard Specifications for Public Works Construction (Sections 1-9 Excluded) xii. Applicable Local Agency Standards and Specifications xiii. Standard Drawings
xiv. Reference Documents
With reference to the Drawings, the order of precedence shall be as follows:
i. Figures govern over scaled dimensions
ii. Detail drawings govern over general drawings
iii. Addenda or Change Order drawings govern over Contract Drawings iv. Contract Drawings govern over Standard Drawings
v. Contract Drawings govern over Shop Drawings
C. Conflicts in Contract Documents. Notwithstanding the orders of precedence established above, in the event of conflicts, the higher standard, higher quality, and most expensive shall always apply.

D. Organization of Contract Documents. Organization of the Contract Documents into divisions, sections, and articles, and arrangement of drawings shall not control the Contractor in dividing Project Work among

subcontractors or in establishing the extent of Work to be performed by any trade.

3. PRECONSTRUCTION AND CONSTRUCTION COMMUNICATION
A. Before any Work at the site is started, a conference attended by the City, Contractor, City’s Representative, and others as appropriate will be held to establish a working understanding among the parties as to the Work and to discuss the schedules referred to herein, procedures for handling Shop Drawings and other submittals, processing Applications for Payment, and maintaining required records.

B. At this conference the City and Contractor each shall designate, in writing, a specific individual to act as its authorized representative with respect to the services and responsibilities under the Contract. Such individuals shall have the authority to transmit instructions, receive information, render decisions relative to the Contract, and otherwise act on behalf of each respective party.

4. CONTRACT DOCUMENTS: COPIES & MAINTENANCE
A. Contractor will be furnished, free of charge, five (5) copies of the Contract Documents. Additional copies may be obtained at cost of reproduction.

B. Contractor shall maintain a clean, undamaged set of Contract Documents, including submittals, at the Project site.

5. EXAMINATION OF DRAWINGS, SPECIFICATIONS AND SITE OF WORK A. Examination of Contract Documents. Before commencing any portion of the Work, Contractor shall again carefully examine all applicable Contract Documents, the Project site, and other information given to Contractor as to materials and methods of construction and other Project requirements. Contractor shall immediately notify the Engineer of any potential error, inconsistency, ambiguity, conflict, or lack of detail or explanation. If Contractor performs, permits, or causes the performance of any Work which is in error, inconsistent or ambiguous, or not sufficiently detailed or explained, Contractor shall bear any and all resulting costs, including, without limitation, the cost of correction. In no case shall the Contractor or any subcontractor proceed with Work if uncertain as to the applicable requirements.

B. Additional Instructions. After notification of any error, inconsistency, ambiguity, conflict, or lack of detail or explanation, the Engineer will provide any required additional instructions, by means of drawings or other written direction, necessary for proper execution of Work.

C. Quality of Parts, Construction and Finish. All parts of the Work shall be of the best quality of their respective kinds and the Contractor must use all diligence to inform itself fully as to the required construction and finish.

D. Contractor’s Variation from Contract Document Requirements. If it is found that the Contractor has varied from the requirements of the Contract Documents including the requirement to comply with all applicable laws, ordinances, rules and regulations, the Engineer may at any time, before or after completion of the Work, order the improper Work removed, remade or replaced by the Contractor at the Contractor’s expense.

6. MOBILIZATION
A. When a bid item is included in the Bid Form for mobilization, the costs of Work in advance of construction operations and not directly attributable to any specific bid item will be included in the progress estimate (“Initial Mobilization”). When no bid item is provided for “Initial Mobilization,” payment for such costs will be deemed to be included in the other items of the Work.

B. Payment for Initial Mobilization based on the lump sum provided in the Bid Form, which shall constitute full compensation for all such Work. No payment for Initial Mobilization will be made until all of the listed items have been completed to the satisfaction of the Engineer. The scope of the Work included under Initial Mobilization shall include, but shall not be limited to, the following principal items:

i. Obtaining and paying for all bonds, insurance, and permits. ii. Moving on to the Project site of all Contractor’s plant and equipment required for the first month’s operations.
iii. Installing temporary construction power, wiring, and lighting facilities, as applicable. iv. Establishing fire protection system, as applicable. v. Developing and installing a construction water supply, if applicable. vi. Providing and maintaining the field office trailers for the Contractor, if necessary, and the Engineer (if specified), complete, with all specified furnishings and utility services. vii. Providing on-site sanitary facilities and potable water facilities as specified per Cal-OSHA and these Contract Documents.
viii. Furnishing, installing, and maintaining all storage buildings or sheds required for temporary storage of products, equipment, or materials that have not yet been installed in the Work. All such storage shall meet manufacturer’s specified storage requirements, and the specific provisions of the specifications, including temperature and humidity control, if recommended by the manufacturer, and for all security.
ix. Arranging for and erection of Contractor’s work and storage yard. x. Posting all OSHA required notices and establishment of safety programs per Cal-OSHA. xi. Full-time presence of Contractor’s superintendent at the job site as required herein. xii. Submittal of Construction Schedule as required by the Contract Documents.

7. EXISTENCE OF UTILITIES AT THE WORK SITE
A. The City has endeavored to determine the existence of utilities at the Project site from the records of the owners of known utilities in the vicinity of the Project. The positions of these utilities as derived from such records are shown on the Plans.

B. Unless indicated otherwise on the Plans and Specifications, no excavations were made to verify the locations shown for underground utilities. The service connections to these utilities are not shown on the Plans. Water service connections may be shown on the Plans showing general locations of such connections. It shall be the responsibility of the Contractor to determine the exact location of all service connections. The Contractor shall make its own investigations, including exploratory excavations, to determine the locations and type of service connections, prior to commencing Work which could result in damage to such utilities. The Contractor shall immediately notify the City in writing of any utility discovered in a different position than shown on the Plans or which is not shown on the Plans.

C. If applicable, all water meters, water valves, fire hydrants, electrical utility vaults, telephone vaults, gas utility valves, and other subsurface structures shall be relocated or adjusted to final grade by the Contractor.

Locations of existing utilities shown on the Plans are approximate and may not be complete. The Contractor shall be responsible for coordinating its Work with all utility companies during the construction of the Work.

D. Notwithstanding the above, pursuant to section 4215 of the Government Code, the City has the responsibility to identify, with reasonable accuracy, main or trunkline facilities on the plans and specifications. In the event that main or trunkline utility facilities are not identified with reasonable accuracy in the plans and specifications made a part of the invitation for Bids, the City shall assume the responsibility for their timely removal, relocation, or protection.

E. Contractor, except in an emergency, shall contact the appropriate regional notification center, California Underground Service Alert at 811 or 1-800-227-2600 or on-line at www.digalert.org at least two working

days prior to commencing any excavation if the excavation will be performed in an area which is known, or reasonably should be known, to contain subsurface installations other than the underground facilities owned or operated by the City, and obtain an inquiry identification number from that notification center. No excavation shall be commenced or carried out by the Contractor unless such an inquiry identification number has been assigned to the Contractor or any subcontractor of the Contractor and the City has been given the identification number by the Contractor.

8. SOILS INVESTIGATIONS
A. Reports and Drawings. The Special Conditions identify:
i. those reports known to the City of explorations and tests of subsurface conditions at or contiguous to the site; and
ii. those drawings known to the City of physical conditions relating to existing surface or subsurface structures at the site (except Underground Facilities).

B. Limited Reliance by Contractor on Technical Data Authorized. Contractor may rely upon the accuracy of the “technical data” contained in such reports and drawings, which were expressly not created or obtained to evaluate or assist in the evaluation of constructability and are not Contract Documents. Contractor shall make its own interpretation of the “technical data” and shall be solely responsible for any such interpretations. Except for reliance on the accuracy of such “technical data,” Contractor may not rely upon or make any claim against the City, City’s Representative, or Engineer of Record, or any of their officers, directors, members, partners, employees, agents, consultants, or subcontractors, with respect to:
i. the completeness of such reports and drawings for Contractor’s purposes, including without limitation any aspects of the means, methods, techniques, sequences, and procedures of construction to be employed by Contractor, and safety precautions and programs incident thereto; or ii. other data, interpretations, opinions, conclusions and information contained in such reports or shown or indicated in such drawings; or
iii. any Contractor interpretation of or conclusion drawn from any “technical data” or any such other data, interpretations, opinions, or information.

9. CONTRACTOR’S SUPERVISION
Contractor shall continuously keep at the Project site, a competent and experienced full-time Project superintendent acceptable to the City. Superintendent must be able to proficiently speak, read and write in English and shall have the authority to make decisions on behalf of the Contractor. Contractor shall continuously provide efficient supervision of the Project.

10. WORKERS
A. Contractor shall at all times enforce strict discipline and good order among its employees. Contractor shall not employ on the Project any unfit person or any one not skilled in the Work assigned to him or her.

B. Any person in the employ of the Contractor whom the City may deem incompetent or unfit shall be dismissed from the Work and shall not be employed on this Project.

11. INDEPENDENT CONTRACTORS
Contractor shall be an independent contractor for the City and not an employee. Contractor understands and agrees that it and all of its employees shall not be considered officers, employees, or agents of City and are not entitled to benefits of any kind normally provided employees of City, including but not limited to, state unemployment compensation or workers’ compensation. Contractor assumes full responsibility for the acts and omissions of its employees or agents related to the Work.