CITY COUNCIL MEETING AGENDA June 7, 2022
CITY COUNCIL MEETING AGENDA
City Council Chambers
4488 Red Bluff Street
Shasta Lake. CA 96019
Tuesday, June 7, 2022 at 6:00 PM
Mayor: Rick Kern
Vice Mayor: Matt Doyle
Council Members: Pamelyn Morgan, Janice Powell, Greg Watkins
OTHER WAYS TO PARTICIPATE IN THE MEETING
• Watch a livestream of the meeting online or view the recording any time after the meeting concludes at the following: cityofshastalake.org/meetings
• Submit public comment by mail or email addressed to City Clerk, City of Shasta Lake, PO Box 777, Shasta Lake, CA 96019 or [email protected]. Mailed and emailed comments must be received one day prior to the meeting to be included.
6:00 PM CALL TO ORDER – REGULAR MEETING:
Call to order (please place electronic devices on silent) Statement for the record of Council Members present or absent Pledge of Allegiance
Invocation
AWARDS & RECOGNITIONS:
1. Presentation of Certificate of Appreciation congratulating Knauf Insulation on their 20th anniversary of operations in the City of Shasta Lake.
The Brown Act prohibits the Council from taking action on any item not placed on the Agenda in most cases. The Brown Act requires any non-confidential documents or writings distributed to a majority of the City Council less than 72 hours before a regular meeting to be made available to members of the public at the same time they are distributed.
Should supplemental materials to be evaluated in the decision-making process be made available to the members of the legislative body at the meeting, seven (7) copies must be provided to the City Clerk who will distribute them.
Councilmembers are encouraged to contact the City Manager prior to the meeting with questions or concerns regarding any item on the Agenda so that their questions and concerns can be adequately addressed at the meeting.
Agenda packets are available for public review at City Hall, 4477 Main Street, Shasta Lake, CA during normal business hours of 7:00 a.m. to 4:00 p.m. weekdays, excluding holidays.
In Compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please call (530) 275- 7407. Notification 48 hours prior to the meeting is requested to enable the City to make reasonable arrangements to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title II).
CITY COUNCIL MEETING AGENDA June 7, 2022
PRESENTATIONS:
2. Presentation by Peter Bonkrude, District Manager, Shasta Mosquito and Vector Control – Annual Report.
3. Presentation by Jason Peterson, Finance and Administrative Services Manager on Drought Water Rates.
COMMISSION, COMMITTEE, AND OUTSIDE AGENCY REPORTS:
PUBLIC COMMENT:
This time is set aside for citizens to address the City Council on matters listed on the Consent Agenda as well as other items not included on the Regular Agenda. If your comments concern an item noted on the regular agenda, please address the Council when that item is open for public comment. Each speaker is allocated three (3) minutes to speak. Speakers may not cede their time. Comments should be limited to matters within the jurisdiction of the City.
Council discussion or action cannot be taken on items not listed on the agenda other than to receive comments.
Speaker forms are available from the City Clerk, 4477 Main Street, Shasta Lake, on the City’s website, or at the back of the meeting hall. If you have documents to present to members of Council, please provide a minimum of seven copies.
CONSENT AGENDA:
The items listed under the Consent Agenda are considered routine business and will be voted on together by one motion unless a Council Member requests a specific item to be removed and discussed separately.
4. Acceptance of the Minutes of the regular City Council meeting of May 3, 2022. (page 2)
5. Acceptance of the Minutes of the regular City Council meeting of May 17, 2022. (page 5)
6. Resolution designating “Authorized Agents” to engage with the Federal Emergency Management Administration and the California Office of Emergency Services. (page 7)
7. Resolution approving and adopting the revised fiscal year 2021-2022 Payrate Schedule for regular fill-time and regular part-time position titles and classifications. (page 12) PUBLIC HEARINGS:
8. Public Hearing and possible action on Resolutions for the Deer Creek Landscaping and Lighting Drainage Maintenance Districts. (page 16)
a) Resolution approving the Engineer’s Report for the Deer Creek Manor Landscaping and Lighting District and for the levy and collection of assessments within such district for fiscal year 2022/2023 ad confirming diagrams and assessments pursuant to the provisions of Part 2 of Division 15 of the California Streets and Highways Code and as provided by Article XIII D of the California Constitution. (page 18)
b) Resolution approving the Engineers Report for the Deer Creek Manor Drainage Maintenance District and the levy and collection of assessments within such district for fiscal year CITY COUNCIL MEETING AGENDA June 7, 2022
2022/2023 and confirming diagrams and assessments pursuant to the Benefit Assessment Act of 1982. (page 22)
9. Public Hearing for application submittal to the California Department of Housing and Community Development CDBG Program General Allocation. (page 26) REGULAR AGENDA:
10. Discussion and possible action on a Resolution for exception to the 180-day wait period, Gov.
Code Section 7522.56 & 21224. (page 31)
11. Discussion and possible action on a Resolution adopting updated or new Personnel Policy Section under Chapter 35, to be titled Cellular Phone Issuance and Stipend Policy. (page 37) STAFF COMMENTS:
CITY COUNCIL COMMENTS AND REPORTS:
This is the time set aside for Council Members, who may so desire, to give brief comments or reports concerning City matters. The City Council may not enter into discussion on matters reported. Statements made by individual Council Members should not be interpreted as a statement of the City Council. The City Council only takes action by majority vote.
• Brief reports by members of the Council regarding correspondence, events and/or meetings attended, and upcoming meetings/events.
• Suggestions/motions for future agenda items.
• In compliance with Assembly Bill 1234, Council will report on attendance at conferences/meetings/events where expenses are reimbursed by the City.
ADJOURNMENT:
Meetings are broadcast on the Wednesday following the meeting at 6:00 PM and the following Friday at 2:00 PM on Charter Channel 181. Videos of meetings are also available through the City website: www.cityofshastalake.org Certificate of Appreciation
The City of Shasta Lake
Congratulates Knauf Insulation on their
20th anniversary of operations in the City of Shasta
Lake, and further recognizes and commends
Knauf Insulation for their positive presence
in our community
Dated June 7, 2022 ___________________
RICK KERN, Mayor
1 Protecting public health since 1919
ANNUAL REPORT
2021
Our Mission: “To protect the public’s health from vector-borne disease and nuisance, through a comprehensive mosquito and vector control program focused on innovation, experience and efficiency.” 2 FOREWORD
Peter Bonkrude
District Manager
Ann Morningstar
President
Residents of the Shasta Mosquito and Vector Control District, On behalf of the Board of Trustees and staff of the District, we are pleased to present the 2021 Annual Report for the Shasta Mosquito and Vector Control District. As I began to write the foreword for the 2021 Annual Report, the first thought was the word déjà vu. The feeling that this foreword was going to sound a lot like the one from 2020. However, as I stopped and reflected further, it was clear that, although we met some of the same challenges experienced in the previous year, such as wildfires, COVID-19 response, and invasive Aedes, the lessons we learned from the year before built a resilience in our staff that truly carried us through another tough season. Instead, the best way to summarize the season in a few words is “over in the blink of an eye.” This could be interpreted many ways, but for us, we were so busy and focused on providing effective public health mosquito control, the year flew by in a way that seemed almost unnatural. This is one of the many reasons we publish our annual report, to provide a snapshot of every season that we can share with our stakeholders and highlight the efforts of our staff.
This season, in addition to our continued focus on the health and safety of our staff and residents, we saw an unfortunate increase in both the locations we discovered invasive Aedes mosquitoes and in the sheer abundance of adults we collected in traps. Part of this increase is attributed to more comprehensive surveillance in infested areas, but still brings concerns regarding how widespread our invasive Aedes issues extend. With a season under our belt, we responded aggressively to all new and existing finds. We also stayed engaged in novel technologies and products that are being tested and operationally utilized to help with the control and eradication of these dangerous mosquitoes. The reality is that we will likely be working with these new mosquitos for at least the foreseeable future and finding new solutions will be essential to making progress toward eliminating them from Shasta County.
Finally, 2021 brought with it some big changes. As we close out the year, we say goodbye and thank you to our Assistant Manager, Guangye Hu PhD. Guangye worked for the District just shy of 10 years, and during that time, brought his years of expertise to Shasta County residents.
Every employee that passes through our doors fulltime, parttime, or seasonal, leaves an impact on our community and helps to contribute to our mission: “To protect the public’s health from vector-borne disease and nuisance, through a comprehensive mosquito and vector control program focused on innovation, experience and efficiency.” Thank you to the staff, Board of Trustees, and the residents of Shasta County for the continued support.
Sincerely,
CONTENTS
2 3
4 4
5 5
6 6
7 8
9 10
11 12
14 16
17 18
19 20
Foreword
Board of Trustees & Staff
Integrated Vector Management
Service Requests
Immature Mosquito Control
Physical Control
Biological Control
Chemical Control
Pool Program
Catch Basin Program
Adult Mosquito Control
Mosquito Surveillance
Tick Surveillance
Research & Quality Control
Invasive Aedes Mosquitoes
Local Disease Surveillance
State Disease Surveillance
Outreach
Finances
Back Cover Dedication
3 Dave Maron
Trustee
Shasta County
Philip Cramer
Vice President
City of Redding
Ann Morningstar
President
City of Shasta Lake
Benjamin Hanna
Secretary
Shasta County
BOARD OF TRUSTEES
DISTRICT STAFF
Guangye Hu, PhD
Assistant Manager
(Pictured on back
cover)
Kelly Cleland
Mike Alexander
Field Supervisors
Al Shabazian
Brady Benton
Corey Boyer
Darrell Bible
Haley Bastien
Reid Sheeks
Robert Ault
Vector Technicians
LABORATORY STAFF OPERATIONS STAFF
John Albright
Vector Ecologist
Kendra Angel-Adkinson
Assistant Vector
Ecologist
ADMINISTRATIVE STAFF
Peter Bonkrude, MS
District Manager
Darcy Buckalew
Administrative Office Manager
Jenna Ingebretsen
Administrative Analyst
Wade Bellinger
Trustee
City of Anderson
Celebration of Shasta
Mosquito & Vector
Control District’s
100 years protecting
public health
DISTRICT HISTORY
Protecting public health since 1919
4 INTEGRATED VECTOR
MANAGEMENT
Providing responsive, professional,
and impactful service to our
residents is an essential piece
of our mission as a public health
agency. These interactions with the
public often provide the first step
to any surveillance effort. During
these service requests, we are
able to learn from the public and
hear their issues, but also share
information regarding personal
protection and help prevent
future mosquito issues. While the
majority of our service requests
come from residents experiencing
high numbers of adult mosquitoes,
we also respond to mosquitofish
requests, neglected swimming pool
reports and insect identification
requests. These requests help focus
our efforts and provide information
SERVICE REQUESTS
This Annual Report theme is “Integrated Vector
Management (IVM) in Action.” We are constantly
applying IVM principles to every element of our
work, but sometimes struggle to communicate
IVM and its importance in a modern Vector
Control Program. So, this year we’ll not
only define IVM, but we’ll also show how
it relates to our day-to-day operations.
IVM is an evidence, data-driven decisionmaking tool used to suppress vector-borne diseases. IVM prioritizes surveillance as the
start to any control decision. Our District
employs both immature and adult mosquito
surveillance, tracking species composition,
mosquito abundance and disease prevalence.
Throughout the Annual Report we’ll be
highlighting elements of IVM strategy that we
utilize every day. These strategies include public
education, physical control preventative practices,
biological control, and chemical control. When
implementing our surveillance and control program, we
also continually evaluate our strengths and weaknesses, intervention costs and effectiveness to identify what combination in a given area is most appropriate for the current risk posed to the public health from mosquitoes and mosquito-borne diseases.
© 2021 Mapbox © OpenStreetMap
SRbyZIP
1 16
SRbyZIP
Map based on Longitude (generated) and Latitude (generated). Color shows count of servicereq. Details are shown for Zip. The data is filtered on Servicereqdatetime, which ranges from 1/1/2021 12 00 00 AM to 11/18/2021 8 15 00 AM. 1 163
SRbyZIP
Service Requests by Zipcode
that is essential to our IVM
response. This year we received
over 500 requests for service. On
our website, the public can issue
a service request any day, 24/7,
gain information about our current
mosquito conditions and response,
and even find out where we are
performing our adult mosquito
control activities.
5 IMMATURE MOSQUITO
CONTROL
Controlling mosquitoes before they ever emerge
from the water sources is the most efficient and
effective way to reduce adult mosquitoes and
prevent mosquito transmitted diseases. Much
of our staff time is spent inspecting and treating
these, over 16,000, standing water sources.
If immature mosquitoes are found
in the water source, District
staff have several tools in the
IVM tool chest to control
the mosquitoes before
they emerge. These IVM
control methods include:
physical control, biological
control, and chemical
control. Following IVM,
we choose the appropriate
control tool or multiple
tools, depending on the
target species, time of year,
and habitat, to achieve the most
effective control. This year our
staff made over 17,000 inspections and
performed over 4,000 interventions.
Physical control means
manipulating the habitats where
immature mosquitoes live to
eliminate or reduce further
breeding. Physical control often
is integrated with chemical and
biological control in successful IVM
programs. It is cost effective and
has a long term effect on mosquito
populations. With effective
physical control, pesticide use is
PHYSICAL CONTROL
Inspections by Habitat
greatly reduced. Physical control
activities range from practices
including hand brushing, ditch
cleaning, controlled burning of
debris piles, and herbiciding, to
simply dumping water containers
or shutting off irrigation water
runoff. These methods reduce
larval mosquito sources and adult
mosquito habitats and provide
access to inspect
and treat mosquito
sources.
In 2021, our staff
made the following
physical control
efforts:
6 CHEMICAL CONTROL
Chemical control of immature
mosquitoes includes the use of
products, called larvicides, that help
reduce mosquito populations in the
water before they emerge as adults.
These larvicides are often very
specific in targeting mosquitoes.
These controls are categorized
into the following categories:
microbial products, insect growth
regulators, surface oils, and natural
toxins derived from bacteria.
In 2021, staff made over 4,000
applications to water containing
immature mosquitoes and used
over 30 different products and
formulations. Treatments can be for
sources of less than a few ounces
of water, up to multiple acres
of mosquito producing habitat.
Sources treated with chemical
control products often need to be
re-inspected regularly to ensure
the product is still producing the
level of control sufficient to prevent
emerging adults.
BIOLOGICAL CONTROL
Biological control or “biocontrol”
is the use of natural enemies
to suppress mosquito
populations. It is an important
component of Integrated Vector
Management (IVM). Biocontrol
is safe, environmentally friendly,
sustainable, and helps to reduce
prolonged use of pesticides. Our
District has been mass producing
mosquitofish, Gambusia affinis,
and use it as a biocontrol agent
to control mosquito populations
successfully. One mosquitofish can
consume hundreds of mosquito
larvae and pupae each day when
released in the confined water
sources which breed mosquitoes.
Mosquitofish adapt well to various
environmental conditions, rapidly
reproduce, and are an effective
and sustainable tool to control
mosquitoes.
In 2021, the district:
• Supplied 18.4 pounds of
mosquitofish for field release.
• Released mosquitofish into
over 800 mosquito sources,
including bird baths, animal
troughs, neglected swimming
pools, water puddles,
recreational ponds, etc.
• Treated a total of 375 acres of
confined water bodies.
• Produced 23 pounds of
mosquitofish from our indoor
rearing facility.
• Responded to 228 service
requests for mosquitofish
from the public.
Staff seining fish.
7 OpenStreetMap
Imm
M
M
M
S
S
gitude and Latitude. Color shows details about Material Name (group). Details are shown for Source Name. The data is filtered on Material Name and Treatment1. The Material Name filter excludes Inspected Only. The ranges from 1/1/2021 12 00 00 AM to 10/28/2021 2 51 00 PM. The view is filtered on Material Name (group), which excludes 13 members.
Immature Control
Microbials
Methoprene
Mosquito Fish
Spinosad
Surface Oils
Immature Mosquito
Control by Intervention
Method
SWIMMING POOL
PROGRAM
When a swimming pool is not
maintained, the large volume
of standing water in the pool is
perfect for breeding mosquitoes,
which can transmit life-threatening
viruses such as Zika, dengue,
and West Nile virus. Our District
identifies neglected swimming
pools by service requests from
the public, inspection by our
technicians, and aerial imaging.
Each year, the staff inspects 100’s
of pools and treats those that have
mosquito breeding potential.
During the winter and early spring
of 2021, the staff inspected 287
neglected swimming pools as
follow-ups to fish releases and
pesticide treatments conducted in
the previous season. Of the pools
inspected, 25% were found to need
mosquito fish and/or chemical
treatment.
During the summer, our District
continued using a contracted
aerial service provider to detect
neglected swimming pools by
aerial imagery. A total of 443 pools
were identified and inspected
by staff. Of the pools inspected,
86% were maintained and did not
require treatment. Only 14% were
found to be unmaintained with
mosquito breeding potential and
were treated with chemical control
products and mosquito fish.
75.83%
21.33% 1.42%
1.42%
Winter Pool Project 2021 Resolution
Resolution
Inspected
Insect Gr
Mosquito
Spinosad
% of Total Nu
Material Name (color) and % of Total Number of Records (size). The data is filtered on Site Type, Inspection1 and No Treat Flag. The Site Type filter keeps Pools w/ Fish and Winter Pool 2022. The Inspection1 filter ranges from 1/1/2021 120000 AM to 4/1/2021 22700 PM. The No Treat Flag filter keeps Null, 0 and 1. Percents are based on the whole table.
57.14%
34.29%
8.57%
Summer Pool Project 2021 Resolution
Resolutio
Inspec
Insect
Mosqu
% of Tota
Material Name (color) and % of Total Number of Records (size). The data is filtered on Site Type, Inspection1 and No Treat Flag. The Site Type filter keeps Pools w/ Fish and Winter Pool 2022. The Inspection1 filter ranges from 5/1/2021 120000 AM to 9/1/2021 22700 PM. The No Treat Flag filter keeps Null, 0 and 1. Percents are based on the whole table.
57.14%
34.29%
8.57%
Summer Pool Project 2021 Resolution
Resolution
Inspected Only
Insect Growth Regulators
Mosquito Fish
% of Total Number of Records
100.0
Material Name (color) and % of Total Number of Records (size). The data is filtered on Site Type, Inspection1 and No Treat Flag. The Site Type filter keeps Pools w/ Fish and Winter Pool 2022. The Inspection1 filter ranges from 5/1/2021 120000 AM to 9/1/2021 22700 PM. The No Treat Flag filter keeps Null, 0 and 1. Percents are based on the whole table.
75.83%
21.33% 1.42%
1.42%
Winter Pool Project 2021 Resolution
Resolution
Inspected Only
Insect Growth Regulators
Mosquito Fish
Spinosad
% of Total Number of Records
100.00
Material Name (color) and % of Total Number of Records (size). The data is filtered on Site Type, Inspection1 and No Treat Flag. The Site Type filter keeps Pools w/ Fish and Winter Pool 2022. The Inspection1 filter ranges from 1/1/2021 120000 AM to 4/1/2021 22700 PM. The No Treat Flag filter keeps Null, 0 and 1. Percents are based on the whole table.
Winter Pool
Resolutions
Summer Pool
Resolutions
8 CATCH BASIN
PROGRAM
Catch basins are sumps directly
under storm drains, and are
preferred habitats for mosquito
larvae, especially for Culex
species that have the potential to
transmit West Nile virus. During
the summer, the staff inspected
more than 1,500 catch basins
that were previously treated or in
areas of special concern. Nearly
half of the catch basins were
found breeding mosquitoes and
requiring treatment. Treatments
primarily consisted of using a
bacterial product providing up to
180-day residual control. Follow-up
inspections and treatments were
conducted in areas with special
concerns throughout the season.
CATCH BASIN
3D PRINTED BASKETS
During the 2021 season, the
District deployed new 3d printed
larvicide baskets, designed to float
a particular product in the catch
basin above settled mud and debris.
Each basket printed as 1 piece in
our 3d printer. Once closed with
the product inside, the float disc
was added to the top, and a binder
ring and product label were added
to lock it up. It was suspended by
coated wire cable and attached at
the top of the catch basin with a
carabiner for basket retrieval and
inspection.
We tried the baskets in catch
basins that have a history of
product failure (6 sites were
identified), and of those, 3 had
been cleaned out and were no
longer viable trial sites for the
baskets.
In a heavily organic, dense catch
basin, it appeared the product
was not dispersing well enough to
control larvae efficiently after about
3 months. In another less dense
basin with slow, constant water
flow, it provided effective control
for about 4 months from May
through the end of August, with no
larvae at all. We reapplied another
larvicide briquet into one of those
baskets at that time because it had
been reduced to the size of a nickel.
In normal applications at these
same heavily organic catch basins,
the larvicide failed after about 6
weeks.
Months of Product Efficacy in
Heavily Organic Catch Basins
Basket loaded just
before application.
Basket
application in a
heavily organic
catch basin.
Product size after 4
months of control.
Staff
applying
larvicide
to a catch basin.
9 ADULT MOSQUITO
CHEMICAL CONTROL
Controlling adult mosquitoes
is an integral component of a
comprehensive IVM program.
These applications can immediately
reduce the number of biting
mosquitoes in an area thereby
lowering the risk of a mosquitoborne disease outbreak. This becomes essential when adult
mosquito numbers become
high enough to quickly transmit
and spread diseases. Although
adult mosquito control has its
limitations, it is the only way to
interrupt active mosquito disease
transmission when it is occurring.
These limitations mean the District
must apply the adult mosquito
control operations with several
other IVM tools including an
aggressive immature mosquito
control program, increased
community outreach for bite
prevention, and as much mosquito
source reduction as is feasible. No
additional precautions are required
for our residents during these
applications because of the low
application rates, typically less than
3 ounces per acre. Additionally,
the size of the droplet, the time
of the application (dusk/dawn),
and the knowledge of critical
habitats mitigate any non-target
impacts. Our applications are
made dynamically, in response to
our adult mosquito surveillance.
This could mean applications are
made the same night or next day,
as the trap data is processed. This
level of responsiveness ensures we
can move fast enough to prevent
human disease. This year, District
staff completed 344 adult mosquito
control routes and treated over
65,000 acres. Residents can visit
our website: www.shastamosquito.
org to review where and when our
adult mosquito applications will be
conducted, or to subscribe to our
spray notifications via email or text
message.
© 2021 Mapbox © OpenStreetMap
adultcontrolMap
Map based on Longitude and Latitude. Details are shown for Source Name. The data is filtered on Material Name (group) 2 and Treatment1. The Material Name (group) 2 filter keeps 7 members. The Treatment1 filter ranges from 1/1/2021 //
1 20
Number of Adult Treatments
Adult Mosquito Control Routes
Staff perform whole
neighborhood routes in
response to adult mosquito
populations and/or disease
incidents.
Staff performing an adult
mosquito control ATV route.
10 MOSQUITO
SURVEILLANCE
Mosquito surveillance is a
fundamental element of integrated
vector management and guides
control decisions. Staff use a variety
of traps to collect adult mosquitoes
which provides data on the total
population and disease presence in
the environment.
Larval Mosquito Surveillance
Mosquito larvae are confined to
standing water sources and are
limited to water sources that are
suitable to their development.
Different mosquito species
can tolerate different ranges of
environmental factors, such as
temperature and pollution levels.
A thorough knowledge of habitat
preferences, coupled with historical
data of larval abundance, allows
staff to monitor larvae in known
and suspected sources.
Vector ecology staff identify
every mosquito captured to sex
and species to gain insight into
the abundance and composition
of the mosquito population
throughout the district. Each
collection is a snapshot of the
mosquito population, and together
the collections show how the
population changes over time.
As shown in the graph below, the
western tree hole mosquito, Aedes
sierrensis, emerges rapidly. Their
population peaks and recedes
within a few weeks of emergence
between about March and June. .
Mid to late summer is marked by
the increase of Culex spp. which are
vectors of West Nile virus. Similarly,
invasive Aedes spp. mosquito
populations increase during this
time and can be found well into fall
in certain areas of the District.
Mosquito Trap
Collections by
Week
One of our mosquito
traps set in the field.
10 11
Bohn Rd
Rhonda Road
Horsetown
Gilman Rd
Jones Valley
Toyon
Kenyon Dr. Trails
Texas Springs Road
21 Disease
Borrelia burgdorferi
Borrelia miyamotoi
Positives
1 2
3 4
5 In the 2020 – 2021 season, ticks
were collected at 23 surveillance
areas where tick habitat coincided
with the risk of human exposure.
Surveys were conducted on a
weekly basis between November
2, 2020 and February 24, 2021
by dragging a cloth “flag” through
tick habitat and inspecting trailside
plants for questing ticks. Questing
ticks wait at the tips of vegetation
with their front legs outstretched
along areas where large animals
traverse, attempting to latch onto
host animals as they pass by.
District personnel collected
mostly three types of adult ticks
within the district: two types of
Dermacentor spp. ticks and Ixodes
pacificus. Ixodes pacificus, the
western black-legged deer tick,
which can spread the bacteria
that causes Lyme disease, is
predominant from November into
TICK SURVEILLANCE
Jones Valley
Disease
Borrelia burgdorferi
Borrelia miyamotoi
Positives
1 2
3 4
5 Tick Testing Results
by Flagging Location
2020-2021
February. In February and March,
Dermacentor spp. ticks, which
are more heat tolerant, begin
to increase as a proportion of
adult tick populations within the
District. Dermacentor spp. ticks are
frequently encountered by District
personnel in moist riparian areas
with dense, low vegetation well
into the summer. These ticks are
a lower human disease concern in
Shasta County.
Overall tick populations averaged
20.2% below the 10-year average,
but 28% above 2019 –2020
seasonal levels throughout the
collection season.
Between October of 2020 and
March of 2021, the District
submitted a total of 318 samples
of 3 - 5 Ixodes pacificus ticks each
(1429 total ticks) from 19 different
locations spread throughout the
District. In total, 14 samples from
8 different locations were found to
be positive for Borrelia miyamotoi,
a bacterium known to cause a
relapsing fever disease in humans.
Two of those locations also had
samples positive for Borrelia
burgdorferi, the causative agent
for Lyme Disease. The minimum
infection rate for all tested ticks
was 9.8 ticks per 1,000 for Borrelia
miyamotoi and 1.4 per 1,000 for
Borrelia burgdorferi.
Staff flagging for ticks.
12 Knowledge about the origins,
evolution and pesticide resistance
characteristics of local and
imported mosquito types can be
gained through modern genetic
analysis techniques. The District
does not currently have the
expertise or equipment to conduct
such sophisticated research but
can easily provide locally acquired
mosquito specimens to various
university researchers conducting
such research.
COLLABORATION
Cage trials are used to assess
whether adult mosquito control
products applied by the District are
effective when applied under field
conditions. Local mosquitoes are
placed in cages made of cardboard
and tulle and placed in a grid
pattern in the field alongside cages
of known susceptible mosquitoes.
CAGE TRIALS
7 8 9
1 2 3
4 6
CQ1 Wild CQ1 Wild CQ1 Wild
100% 100% 100% 100% 100% 15%
100% 100% 100% 100% 100% 100%
100% 100% 100% 100% 100% 100%
TRUCK ROUTE
Perm-X 3030
7 8 9
1 2 3
4 6
CQ1 Wild CQ1 Wild CQ1 Wild
100% 85% 0% 5% 0% 0%
100% 95% 100% 64% 11% 0%
100% 100% 100% 85% 100% 6%
300ft
100ft
TRUCK ROUTE
Fyfanon
7 8 9
1 2 3
4 6
CQ1 Wild CQ1 Wild CQ1 Wild
100% 26% 5% 0% 6% 0%
100% 30% 100% 16% 0% 5%
100% 73% 100% 32% 100% 39%
300ft
100ft
TRUCK ROUTE
Merus
7 8 9
1 2 3
4 6
CQ1 Wild CQ1 Wild CQ1 Wild
100% 100% 100% 100% 100% 15%
100% 100% 100% 100% 100% 100%
100% 100% 100% 100% 100% 100%
300ft
100ft
TRUCK ROUTE
Perm-X 3030
7 8 9
1 2 3
4 6
CQ1 Wild CQ1 Wild CQ1 Wild
100% 85% 0% 5% 0% 0%
100% 95% 100% 64% 11% 0%
100% 100% 100% 85% 100% 6%
300ft
100ft
TRUCK ROUTE
Fyfanon
7 8
1 2
4 CQ1 Wild CQ1 Wild C
100% 26% 5% 0% 6
100% 30% 100% 16% 0
100% 73% 100% 32% 10
300ft
100ft
TRUCK ROUTE
Merus
8 9
2 3
6 d CQ1 Wild CQ1 Wild
% 100% 100% 100% 15%
% 100% 100% 100% 100%
% 100% 100% 100% 100%
TRUCK ROUTE
Perm-X 3030
7 8 9
1 2 3
4 6
CQ1 Wild CQ1 Wild CQ1 Wild
100% 85% 0% 5% 0% 0%
100% 95% 100% 64% 11% 0%
100% 100% 100% 85% 100% 6%
300ft
100ft
TRUCK ROUTE
Fyfanon
7 8 9
1 2 3
4 6
CQ1 Wild CQ1 Wild CQ1 Wild
100% 26% 5% 0% 6% 0%
100% 30% 100% 16% 0% 5%
100% 73% 100% 32% 100% 39%
300ft
100ft
TRUCK ROUTE
Merus
Truck-mounted ultra-low volume
(ULV) application equipment is
driven upwind of the test area to
make an application to the grid
using products applied at normal
label rates. Mortality of the wildtype mosquitoes is then compared to the susceptible mosquitoes to
check for any signs of lowered
product efficacy.
On August 8, the District ran
3 cage trials using a pyrethroid
product, an organophosphate,
and a natural pyrethrum product.
Despite unfavorable wind speeds
and direction, good efficacy was
observed for runs where conditions
allowed the products to reach the
cages.
Cage Trials - Percent Mortality by Active Ingredient
08/05/2021
Permethrin Malathion Pyrethrum
In 2021, a total of 82 samples
of the invasive mosquito Aedes
aegypti from 4 geographical
areas of infestation were
submitted to UC Davis for
genetic characterization. We also
submitted samples totaling 145
local Culex tarsalis mosquitoes to
Pennsylvania State University for
researchers studying the genetics
of that species throughout its
range in the US.
Some results of genetic testing
of Aedes aegypti mosquitoes
submitted to UC Davis for genetic
analysis in 2020 were received
by the District in early 2021. The
results showed that our Aedes
aegypti were closely related to
mosquitoes from the greater Los
Angeles area. Also, our mosquitoes
had fewer of some genetic markers
associated with pesticide resistance
than other Aedes aegypti collected
throughout the state.
13 Bottle bioassays use tiny amounts of pesticide active ingredients coating the inside of bottles to check for
early signs of pesticide tolerance in local mosquito
types. Wild mosquitoes are placed in treated bottles
alongside bottles with known susceptible lab-reared
mosquitoes. The time that it takes for the wild
mosquitoes to die is compared to the susceptible
mosquitoes and using standard times provided by
the CDC, who also provides materials for the bottle
bioassays.
In 2021, the District ran bioassays on three occasions
in June, July and September, respectively to monitor
for changes in susceptibility to mosquito control
products throughout the season. Samples of Culex
BOTTLE BIOASSAYS pipiens mosquitoes from three locations were tested using the active ingredients permethrin, deltamethrin,
pyrethrum and malathion. As in years past, some
tolerance to pyrethroid ingredients was observed,
which did not seem to affect the results of cage trials that were conducted in August.
Bottle bioassays can provide some early indications of
the presence and potential mechanisms of pesticide
tolerance, depending on the type of active ingredients
tested. Ideally signs of tolerance can be detected
before resistance affects the efficacy of treatments in the field. To adequately assess whether resistance is
affecting the efficacy of adult mosquito control efforts, actual mosquito control products must also be tested
under field conditions, using other methods such as
cage trials.
A rotator trap uses 8 collection jars mounted on a
timed “carrousel” to take adult mosquito samples from
the environment at preset time intervals over a time
range, such as sunset to sunrise, to determine changes
in mosquito activity levels over time. Such knowledge
enables the District to time adult mosquito control
treatments to the times of peak adult mosquito
activity, thereby increasing the efficacy of mosquito
control efforts.
A rotator trap was set on six occasions in 2021 at
a total of five locations. Four trappings were done
in early to mid-summer to characterize mosquito
activity at the seasonal time of peak temperatures
and peak mosquito activity. The trap was set on two
more occasions in early fall to see in what ways adult
mosquito activity changed under conditions with
lower daily temperatures.
ROTATOR TRAP This limited data indicates that in high temperature conditions there is a lag while nighttime temperatures
cool before mosquitoes become active in the
environment. Conversely, when the weather is colder,
mosquitoes seem to have their peak activity close to
dusk and retreat from the environment through the
night as temperatures drop. All data shows higher
mosquito activity between dusk and midnight than in
the predawn hours.
14 INVASIVE AEDES
Unfortunately, as mentioned in the
foreword, 2021 saw the continued
increase in number and geographic
scope for our invasive Aedes
infestation. These invasive Aedes,
Aedes aegypti and Aedes albopictus,
are a worry for several reasons. The
most concerning is the ability of
these two mosquitoes to transmit
diseases that we currently do not
have in Shasta County, including
Zika, dengue, yellow fever and
chikungunya. We continued to
respond aggressively to existing
and new immature and adult finds.
With each new location, we begin
our intervention by conducting
door-to-door inspections of the
surrounding properties. We provide
public education to residents about
the species and potential sources.
We also increase our surveillance,
trapping adult mosquitoes and
surveying for larval mosquitoes.
This triggers the deployment of
our autodissemination ovitraps,
the application of larval control
products through our wide area
larviciding (WALS) technology, and
in most instances, adult mosquito
control to reduce the actively flying
adults.
As we continue to identify
more locations, the potential
for eradication becomes lower;
however, we will continue to work
toward dramatically reducing their
numbers and tracking any potential
local transmission of the novel
diseases they transmit to ensure
the chance for local transmission
remains low. New control options
are quickly moving to the market,
like sterile insect techniques (SIT),
that could provide additional
exciting tools to add to our
toolbox when dealing with these
challenging mosquitoes.
© 2021 Mapbox © OpenStreetMap
Invasive Aedes Collections
Map based on average of Longitude and average of Latitude. Color shows sum of Num Count. Details are shown for Site Code and Species. The data is filtered on Collectio and sum of Num Count. The Species filter keeps Aedes aegypti. The sum of Num Count filter includes everything. 20 417
Invasive Aedes Adult C..
Invasive Aedes Adult
Collections
Totals in 2021
Collection Date / Species
June Week 23
Week 26
July
Week 28
Week 29
Week 30
Week 31
August
Week 32
Week 33
Week 34
Week 35
Week 36
September
Week 36
Week 37
Week 38
Week 39
Week 40
October
Week 41
Week 42
Week 43
Week 44
November Week 45 Week 47
Aedes aegyptiAedes aegyptiAedes aegyptiAedes aegyptiAedes aegyptiAedes aegyptiAedes aegyptiAedes aegypti Aedes albopictus
Aedes aegyptiAedes aegypti
Aedes albopictus
Aedes aegyptiAedes aegypti
Aedes albopictus
Aedes aegyptiAedes aegypti
Aedes albopictus
Aedes aegypti
Aedes albopictus
Aedes aegyptiAedes aegypti
Aedes albopictus
Aedes aegyptiAedes aegyptiAedes aegyptiAedes aegyptiAedes aegypti 0 10
20 30
40 50
60 70
80 90
Num Count
2020, Aedes aegypti
2020, Aedes albopictus
2021, Aedes aegypti
2021, Aedes albopictus
lection Date / Species
Week 36
September
Week 36
Week 37
Week 38
Week 39
Week 40
October
Week 41
Week 42
Week 43
Week 44
November Week 45 Week 47
2020, Aedes aegypti
2020, Aedes albopictus
2021, Aedes aegypti
Collection Date / Species 2021, Aedes albopictus
August
Week 32
Week 33
Week 34
Week 35
Week 36
September
Week 36
Week 37
Week 38
Week 39
Week 40
October
Week 41
Week 42
Week 43
Week 44
November Week 45 Week 47
2020, Aedes
2020, Aedes
2021, Aedes
2021, Aedes
Collection Date / Species
June Week 23
Week 26
July
Week 28
Week 29
Week 30
Week 31
August
Week 32
Week 33
Week 34
Week 35
Week 36
September
Week 36
Week 37
Week 38
Week 39
Week 40
Octo
Week 41
Week 42
40 50
60 70
80 90
Num Count
Collection Date / Species
June Week 23
Week 26
July
Week 28
Week 29
Week 30
Week 31
August
Week 32
Week 33
Week 34
Week 35
Week 36
September
Week 36
Week 37
Week 38
Week 39
Week 40
October
Week 41
Week 42
Week 43
Collection Date / Species
July
Week 29
Week 30
Week 31
August
Week 32
Week 33
Week 34
Week 35
Week 36
September
Week 36
Week 37
Week 38
Week 39
Week 40
October
Week 41
Week 42
Week 43
Week 44
November Week 45 Week 47
Collection Date / Species
August
Week 32
Week 33
Week 34
Week 35
Week 36
September
Week 36
Week 37
Week 38
Week 39
Week 40
October
Week 41
Week 42
Week 43
Week 44
November Week 45 Week 47
2020, Aedes ae
2020, Aedes alb
2021, Aedes ae
2021, Aedes alb
Collection Date / Species
t
Week 35
Week 36
September
Week 36
Week 37
Week 38
Week 39
Week 40
October
Week 41
Week 42
Week 43
Week 44
November Week 45 Week 47
2020, Aedes aegypti
2020, Aedes albopictus
2021, Aedes aegypti
2021, Aedes albopictus
Collection Date / Species
Week 36
September
Week 36
Week 37
Week 38
Week 39
Week 40
October
Week 41
Week 42
Week 43
Week 44
November Week 45 Week 47
2020, Aedes aegypti
2020, Aedes albopictus
2021, Aedes aegypti
2021, Aedes albopictus
Aedes aegypti sources.
Aedes
aegypti
Aedes
albopictus
14 15
Even before the first invasive
mosquito species was confirmed
within District boundaries in
August 2020, vector ecology staff
had used several specific traps to
monitor for the introduction of
non-native mosquitoes. In 2021,
the Biogents gravid Aedes trap (BG
GAT) was the most commonly used
trap that specifically targets the
invasive Aedes aegypti mosquitoes.
BG GATs were cumulatively
operated for more than 3600 trap
nights across 40 different locations.
TRAPS FOR
INVASIVE AEDES
One of the newer technologies
the District is employing in areas
of known invasive Aedes is the
deployment of the In2Care trap.
These traps utilize two methods to
help reduce the populations of both
Aedes aegypti and Aedes albopictus.
After the pregnant female mosquito
is attracted to the trap they enter
the trap and come into contact
with two mosquito control
products; the first will eliminate the
female mosquito after a few days
and the other will be transported
to any additional water sources the
female encounters after leaving the
trap, providing additional control to
those immature mosquitoes.
TREATMENT FOR
INVASIVE AEDES
Staff performing a WALS treatment
via a truck mounted applicator.
Staff performing a WALS
treatment via backpack
applicator.
Staff placing an
In2Care trap.
Due to the cryptic nature of
the invasive Aedes mosquitoes,
identifying and treating all the
breeding sources is almost
impossible. Therefore, the district
utilizes a specialty mist blower
that sends our BTi product in
tiny droplets up, over and around
homes, foliage, and any other
obstacle with the hope that the
product will come in contact with
any exposed water sources in
residential backyards. Although our
use of this technology is fairly new,
it was tested and shown effective
during Zika outbreaks in Florida
during the 2016 response.
In2Care
Wide Area Larviciding (WALS)
15 16
LOCAL DISEASE
SURVEILLANCE
Dead Bird Reports
A single, yellow-billed magpie
reported to the District in
September was the only wild bird
collected that was suitable for West
Nile virus (WNV) testing in 2021.
It was negative for WNV. The last
wild bird found positive for WNV
within the District was a scrub jay
from north Redding collected in
2019.
Sentinel Chicken Seroconversion
Chickens are used to monitor for
virus transmission at fixed locations
and time periods. A positive test
result indicates more precisely
where and when virus transmission
has occurred. Three sentinel
chickens were infected with WNV
in 2021. The first was discovered
during mid-July, while the second
and third returned positive results
in early October and were from the
same flock.
Humans & Horses
Three human cases of WNV were
reported within Shasta County in
2021. Two of those were within the
District, including one fatality. The
additional case was reported from
outside the District boundaries.
There were no reported cases of
WNV in horses.
Mosquito Samples
Mosquitoes are collected in groups
of 12-50 and then sampled for
the presence of viruses that can
cause illness in humans. In 2021,
635 samples were submitted for
testing. Of these, 28 samples were
positive for West Nile virus from
18 different locations. A total of
16,631 individual mosquitoes were
tested.
The District uses several methods
to monitor the presence and
incidence of mosquito-borne
viruses in the environment which
may cause disease in humans.
These methods include testing
dead birds, sentinel chicken blood
collections, and mosquito samples
for evidence of West Nile virus
(WNV), Saint Louis encephalitis
virus (SLEV), and western equine
encephalomyelitis virus (WEEV),
mosquito-borne diseases that
have all historically been found
in California. Additionally, limited
information is reported to the
District when horses or humans
become infected with a mosquitoborne disease. A positive result from any of these indicators
prompts swift response to disrupt
the transmission cycle.
© 2022 Mapbox © OpenStreetMap
Fm mosq heat map (2)
© 2022 Mapbox © OpenStreetMap
Average Female Mosquitoes
Trapped per Night vs
WNV+ Mosquito Samples
17 STATE-WIDE
DISEASE
SURVEILLANCE
West Nile Virus Activity
in California Counties
2021 Year-to-date
Human cases
Dead birds
Mosquito samples
Sentinel chickens
126
Horses 13
210
2263
90 Updated 2/07/22
28 counties
with human cases
Alameda
Counties with West Nile virus activity
(number of human cases)
Counties with West Nile
virus activity (no human cases)
Madera
Alpine
Butte
Calaveras
Colusa
Contra
Costa
Del
Norte
El Dorado
Fresno
Glenn
Humboldt
Imperial
Inyo
Kern
Kings
Lake
Lassen
Los
Angeles
Marin
Mariposa
Mendocino
Merced
Modoc
Mono
Monterey
Napa
Nevada
Orange
Placer
Plumas
Riverside
Sacramento
San Benito
San Bernardino
San Diego
San Francisco
San
Joaquin
San Luis
Obispo
San
Mateo
Santa
Barbara
Santa
Clara
Santa
Cruz
Shasta
Sierra
Siskiyou
Solano
Sonoma
Stanislaus
Sutter
Tehama
Trinity
Tulare
Tuolumne
Ventura
Yolo
Yuba
Amador
2 14
8 8
3 1
3 3
7 3
2 2
2 1
1 1
1 2
5 2
2 6
13 3
8 5
16 2
West Nile Virus Activity
in California Counties
2021 Year-to-date
Human cases
Dead birds
Mosquito samples
Sentinel chickens
126
Horses 13
210
2263
90 Updated 2/07/22
28 counties
with human cases
Alameda
Counties with West Nile virus activity
(number of human cases)
Counties with West Nile
virus activity (no human cases)
Madera
Alpine
Butte
Calaveras
Colusa
Contra
Costa
Del
Norte
El Dorado
Fresno
Glenn
Humboldt
Imperial
Inyo
Kern
Kings
Lake
Lassen
Los
Angeles
Marin
Mariposa
Mendocino
Merced
Modoc
Mono
Monterey
Napa
Nevada
Orange
Placer
Plumas
Riverside
Sacramento
San Benito
San Bernardino
San Diego
San Francisco
San
Joaquin
San Luis
Obispo
San
Mateo
Santa
Barbara
Santa
Clara
Santa
Cruz
Shasta
Sierra
Siskiyou
Solano
Sonoma
Stanislaus
Sutter Tehama
Trinity
Tulare
Tuolumne
Ventura
Yolo
Yuba
Amador
2 14
8 8
3 1
3 3
7 3
2 2
2 1
1 1
1 2
5 2
2 6
13 3
8 5
16 2
West Nile Virus Activity
n California Counties
2021 Year-to-date
Human cases
Dead birds
Mosquito samples
Sentinel chickens
126
Horses 13
210
2263
90 Updated 2/07/22
28 counties
with human cases
vity
Imperial
Inyo
Kern
Los
Angeles
Mono
Orange
Riverside
San Bernardino
San Diego
Tulare
Ventura
8 3
1 3
3 8
16 West Nile Virus Activity
in California Counties
2021 Year-to-date
Human cases
Dead birds
Mosquito samples
Sentinel chickens
126
Horses 13
210
2263
90 Updated 2/07/22
28 counties
with human cases
le virus activity
es)
le
an cases)
Madera
Alpine
Calaveras
El Dorado
Fresno
Imperial
Inyo
Kern
Kings
Lassen
Los
Angeles
Mariposa
Merced
Modoc
Mono
y
Nevada
Orange
Placer
umas
Riverside
ito
San Bernardino
San Diego
San Luis
Obispo
Santa
Barbara
Sierra
us
Tulare
Tuolumne
Ventura
mador
2 14
8 8
3 1
3 3
3 1
2 2
6 8
16 Most mosquito districts
throughout California utilize a
statewide database to collect,
store and analyze vector
population and West Nile virus
data. In 2021, all disease
indicators, as well as human cases,
declined within the state
compared to 2020 and the
five-year average.
In contrast to West Nile virus, there
were far fewer incidence of St.
Louis encephalitis virus (SLEV) in
mosquito samples. Human cases
remain low and comparable to the
number diagnosed in 2020. SLEV
was detected in 2015 after several
years without any detection of
the virus whatsoever. Since its
reemergence, it has been isolated
at very low levels in mosquitoes,
sentinel chicken blood samples, and
very rarely as the causative agent
of human illness.
St. Louis encephalitis virus
West Nile virus
Some mosquito-borne illnesses
that have been historically recorded
in California, such as western
equine encephalomyelitis virus
(WEEV) and malaria, are reported
and monitored by the California
Department of Public Health
(CDPH). Other emerging vectorborne viruses, such as dengue, Zika, chikungunya and yellow fever,
which could present new public
health threats, are also tracked
Other Mosquito-borne Diseases
by CPDH. Although there are
occasional human cases of some
of these diseases detected in
international travelers, no evidence
of any of these diseases being
spread locally by mosquitoes was
detected in California in 2021.
Total WNV+ Mosquito Samples in
California 2021
Map provided
by California
Department of
Public Health.
18 As a key pillar in the District’s
Integrated Vector Management
approach, the District’s Outreach
and Public Education efforts
have continued to develop,
and this year is no exception.
To improve awareness, we
continue to maintain and
update our device-responsive
District website and social
media platforms, to reach our
community on a digital level. Our
seasonally designated local radio
and television PSAs continued to
roll this year, and we also onboarded
geo-targeted streaming services to air our
video PSAs via Roku, Amazon Fire TV, Samsung TV,
and other streaming services. This new media service
allowed us to reach over 62,000 impressions with an
average view completion rate of over 95%, improving
our reach within our District at a minimal cost.
In addition to digital outreach, we also participated
in a limited number of outdoor community events,
providing informational booths manned by our
District staff, where we distributed a wide variety
of educational materials. These events also provide
opportunities for our constituents to
have one-on-one conversations and
learn about our District programs.
Some community events, such as
the STEM Career Fairs, pivoted
to a virtual format, in which
we produced 2 STEM Career
themed videos in-house and
participated in 4 Live Q & A
chats via Zoom and Google
Meet. In the production of
these videos and virtual chats, we
created a Missy Keeto animated
cartoon, allowing our District mosquito
mascot to speak with students, even
during live virtual events.
Acknowledging the increase in clinic foot traffic,
our District partnered with Shasta County Public
Health to provide activity books and educational
brochures to our local clinics. Similarly, we also
provided educational materials to our Shasta County
Agricultural Department of Weights and Measures
for lobby information, as well as distribution to their state association to encourage communication with
their local mosquito control agencies.
OUTREACH
19 FINANCIAL REPORT
Statement of Financial Position:
FY 2020-2021 (June 30, 2021)
Assets
Cash and cash equivalents $3,837,712
Due from other governments 5,354
Inventories 100,323
Non-depreciable capital assets 51,273
Depreciable capital assets, net 987,201
TOTAL ASSETS 4,981,863
Liabilities
Note payable $146,546
Net pension liability 2,400,000
OPEB 297,067
Compensated Absences 121,185
TOTAL LIABILITIES 2,964,798
2020-2021 REVENUES
Property Taxes 1,522,619 49.33%
Assessments 1,485,645 48.14%
Interest & Miscellaneous 78,025 2.53%
TOTAL REVENUE 3,086,289 100%
2020-2021 EXPENDITURES
Salaries and Benefits 2,038,663 73.37%
Service and Supplies 699,471 25.17%
Utility Expense 40,613 1.46%
TOTAL EXPENDITURES 2,778,747 100%
The Shasta Mosquito and Vector Control District
depends on property tax revenues and benefit
assessments to fund its operations. The District’s
objective is to be fiscally responsible in accordance
with Generally Accepted Accounting Principles
(GAAP), Governmental Accounting, Auditing and
Financial Reporting (GAAFR) as well as State Controller reporting guidelines.
37,712
5,354
00,323
51,273
87,201
81,863
46,546
00,000
97,067
21,185
64,798
49.33%
48.14%
2.53%
100%
Service and
U�lity Expense
2%
EXPENDITURES
�on:
21 )
Property Taxes
49%
Assessments
48%
Other Revenues
3%
Property Taxes
Assessments
Other Revenues
REVENUES
During the year, the District successfully transitioned to a cloud-based system to give the flexibility of
working remotely, without impeding business
practices. The District has and continues to be
committed to the responsible management of
public funds in efforts to reduce the risk of disease
transmission and nuisance to members of the public
within our district boundaries. We continue to utilize
a transparent approach in our finances as well as all
aspects of District operations. We continue to have
successful filings of clean annual audits.
Assets
Cash and cash equivalents $ 3,837,712
Due from other governments 5,354
Inventories 100,323
Non-depreciable capital assets 51,273
Depreciable capital assets, net 987,201
TOTAL ASSETS $ 4,981,863
Long-Term Liabilities
Note payable $ 146,546
Net pension liability 2,400,000
OPEB 297,067
Compensated Absences 121,185
TOTAL LIABILITIES $ 2,964,798
Property Taxes 1,522,619 49.33%
Assessments 1,485,645 48.14%
Other Revenues 78,025 2.53%
TOTAL 3,086,289 100%
Salaries and Benefits 2,038,663 73.37%
Service and Supplies 699,471 25.17%
U�lity Expense 40,613 1.46%
TOTAL 2,778,747 100%
2020-2021 EXPENDITURES
2020-2021
2020-2021 REVENUES
Salaries and
Benefits
73%
Service and
Supplies
25%
U�lity Expense
2%
Salaries and
Benefits
Service and
Supplies
U�lity Expense
EXPENDITURES
Statement of Financial Posi�on:
FY 2020-2021 (June 30, 2021 )
Property Taxes
49%
Assessments
48%
Other Revenues
3%
Property Taxes
Assessments
Other Revenues
REVENUES
DISTRICT HEADQUARTERS
Honoring your
decade of service
and dedication to
our team and our
community.
Happy retirement!
20 19200 Latona Road, Anderson, CA 96007
P: 530-365-3768 F: 530-365-0305
www.shastamosquito.org
MEETING OF THE CITY OF SHASTA LAKE CITY COUNCIL
MINUTES OF THE REGULAR MEETING
HELD TUESDAY MAY 3, 2022 AT THE
CITY COUNCIL CHAMBERS, 4488 RED BLUFF ST, SHASTA LAKE, CALIFORNIA
1.0 6:00 PM CALL TO ORDER - Regular Session
Mayor Kern convened the regular meeting at 6:00 PM
Council Members present: Doyle, Powell, Watkins, Kern
Council Members absent: Morgan
Pledge
Invocation
April Carmelo performed a flag song
2.0 AWARDS AND RECOGNITIONS
2.1 Proclamation for Mental Health Matters Month was read into the record by Vice Mayor Doyle.
2.2 Proclamation for Public Service Recognition Week, May 1st to 7th was read into the record by Council Member Watkins.
2.3 Proclamation declaring May 5, 2022 National Day of Awareness for Missing and Murdered Indigenous Women was read into the record by Council Member Powell.
3.0 COMMUNICATIONS
3.1 Public Comment:
Jim Mark spoke regarding his request to perform the invocation and freedom of religion.
3.2 Presentations:
3.3 Commission/Committee reports:
Ann Morningstar spoke regarding the upcoming pancake breakfast put on by the Firefighter’s Association.
4.0 CONSENT AGENDA
4.1 Minutes of the Regular City Council Meeting of April 19, 2022.
4.2 Resolution CC-2022- 48 accepting the quarterly Cash and Investment Report for the period ending March 31, 2022.
4.3 Resolution CC-2022-49 to declare Ark Design Construction & Roofing, Inc. the lowest responsive, responsible bidder, award a construction contract in the amount of $141,290.51 to Ark Design Construction and Roofing, Inc. for the construction of the Downtown Parking Lot Project, approve total expenditure for construction not to exceed $156,291.00 and approve a supplemental budget appropriation of approximately $15,000.
Minutes – May 3, 2022
4.4 Resolution CC-2022-50 accepting grant agreement and approving a supplemental appropriation in the amount of $223,000.00 for the City of Shasta Lake Hazardous Fuel Reduction Project, funded by the State of California Department of Forestry and Fire Protection (CAL FIRE) Northern Region Standard Agreement 5GA21104.
4.5 Deer Creek Manor Assessment District Resolutions:
a) Resolution CC-2022- 51 Initiating Proceedings for the Levy and Collection of Assessments Commencing in fiscal Year 2022-23 of the Deer Creek Manor Landscaping and Lighting District and ordering the preparation of an Engineer’s Report in connection herewith. b) Resolution CC-2022-52 Preliminarily Approving the Engineer’s Report Regarding Deer Creek Manor Landscaping and Lighting District and the Levy and Collection of Assessments Commencing with fiscal year 2022-23.
c) Resolution CC-2022-53 Declaring the City’s Intention to Order the Levy and Collection of Assessments Commencing in fiscal year 2022-23 of the Deer Creek Manor Landscaping and Lighting District and Appointing a Time and Place for the Public Hearing Protests. d) Resolution CC-2022-54 Initiating Proceedings for the Levy and Collection of Assessments Commencing in fiscal year 2022-23 of the Deer Creek Manor Drainage Maintenance District and ordering the preparation of an Engineer’s Report in connection herewith. e) Resolution CC-2022-55 Preliminarily Approving the Engineer’s Report Regarding the Deer Creek Manor Drainage Maintenance District and the Levy and Collection of Assessments Commencing with Fiscal Year 2022-23.
f) Resolution CC-2022-56 Declaring its Intention to Order the Levy and Collection of Assessments Commencing in Fiscal Year 2022-23 of the Deer Creek Manor Drainage Maintenance District and Appointing a Time and Place for the Public Hearing Protests.
4.6 Information Item:
Checks E-payments and Wires
3/10/2022 $477,741.19
3/17/2022, 873,754.36
3/23/2022. $713,845.08
3/31/2022, $150,932.49
4/07/2022, $290,856.33
Payroll:
3/23/2022, $168,618.74
4/08/2022, $174,331.88
4/22/2022, $174,959.94
Motion/Vote:
By motion made/seconded (Powell//Doyle), and carried, the consent items were approved.
5.0 PUBLIC HEARINGS
5.1 Public Hearing and possible action to conduct the first reading of an Ordinance approving Municipal Code amendments Z 22-02 to Title 8 – Health and Safety and Title 17 – Zoning.
Ann Morningstar spoke regarding fire restrictions.
Jim Mark spoke about ADUs being problematic and too many ways in which things could go wrong.
Minutes – May 3, 2022
Charles Fleming spoke regarding ADU’s and impact and connection fees.
Justin Jones spoke supporting Council Member Watkins statements.
Motion/Vote:
By motion made/seconded (Powell/Doyle), and carried, the Ordinance was read by short title only and moved to the next reading.
6.0 REGULAR AGENDA None
7.0 COMMUNICATIONS
7.1 Staff Comments.
7.2 Councilmembers reported on recent events and meetings they attended.
8.0 ADJOURNMENT
With no further business, Mayor Kern adjourned the meeting at 7:23 pm. _____________________________
TONI M. COATES, CMC, City Clerk
MEETING OF THE CITY OF SHASTA LAKE CITY COUNCIL
MINUTES OF THE REGULAR MEETING
HELD TUESDAY MAY 17, 2022 AT THE
CITY COUNCIL CHAMBERS, 4488 RED BLUFF ST, SHASTA LAKE, CALIFORNIA
1.0 6:00 PM CALL TO ORDER - Regular Session
Mayor Kern convened the regular meeting at 6:00 PM
Council Members present: Doyle, Moore, Watkins, Kern
Council Members absent: Powell
Pledge
Invocation
2.0 AWARDS AND RECOGNITIONS
3.0 COMMUNICATIONS
3.1 Public Comment:
Jim Mark spoke regarding the lack of invocation on the agenda and stated that his comment from the last meeting regarding being allowed to perform the invocation was not included in the minutes.
Cheryl with the Shasta Lake Garden Project spoke regarding their plant sale during the Boomtown Celebration
3.2 Presentations:
3.3 Commission/Committee reports:
Ann Morningstar spoke about the questions she had about camp fires and stated that she received answers. She also gave a brief update on mosquito activity.
4.0 CONSENT AGENDA
4.1 Minutes of the Regular City Council Meeting of April 24, 2022.
4.2 Resolution CC-2022-57 requesting that the Board of Supervisors of the County of Shasta authorize consolidation of a General Municipal Election on November 8, 2022.
4.3 Resolution CC-2022-58 approving the Letter of Understanding for the Shasta Cascade Multi-Agency Hazardous Materials Response Team for July 1, 22022 through June 30, 2027.
4.4 Resolution CC-2022-59 adopting a list of projects for Fiscal Year 2022-2023 funded by SB1: The Road Repair Accountability Act of 2017.
4.5 Ordinance CC-2022-293 approving Municipal Code amendments Z 22-02 to Title 8 – Health and Safety and Title 17 – Zoning.
4.6 Information Item:
Checks E-payments and Wires
04/14/2022, $247,972.33
Minutes – May 17, 2022
04/21/2022, $1,004,238.12
04/28/2022, $3,054,990.66
Payroll:
3/23/2022, $168,618.74
4/08/2022, $174,331.88
4/22/2022, $174,959.94
Motion/Vote:
By motion made/seconded (Morgan/Doyle), and carried, the consent items were approved.
5.0 PUBLIC HEARINGS
5.1 Public Hearing and possible action to adopt the 2022 Local Hazard Mitigation Plan (LHMP) and related General Plan Amendment (GPA) No. 22-01.
Motion/Vote:
By motion made/seconded (Morgan/Doyle), and carried, Resolution CC-2022-60 was adopted.
6.0 REGULAR AGENDA None
7.0 COMMUNICATIONS
7.1 Staff Comments.
City Manager, Jessaca Lugo, provided a brief presentation on water supply for the 2022 year and the approval of the ACID contract. Due to the water available to the City, there will be no need to move out of stage 2 drought measures.
City Engineer, Will Bond, provided an update on water tank rehabilitation.
7.2 Councilmembers reported on recent events and meetings they attended.
8.0 ADJOURNMENT
With no further business, Mayor Kern adjourned the meeting at 6:54 pm. _____________________________
TONI M. COATES, CMC, City Clerk
Report and Recommendations 6 Reviewed and Approved
City Manager
AGENDA ITEM
City Council Meeting
TO: Jessaca Lugo, City Manager
FROM: Wendy Howard, Finance Director
DATE: May 17, 2022
SUBJECT: Designation of “Authorized Agents” for Disaster Recovery Assistance FILE NO: E-500-100-004
RECOMMENDATION:
Staff recommends that the City Council of the City of Shasta Lake adopt a Resolution designating “Authorized Agents” to interact with the California Governor’s Office of Emergency Services (Cal-OES) and the Federal Emergency Management Agency (FEMA) for all matters related to disaster recovery.
BACKGROUND:
Multiple events have caused numerous damages to the City of Shasta Lake, affecting electric utility infrastructure, water utility building and property assets, and overtime costs for response personnel. The City may be reimbursed for damage costs through disaster relief under the Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988 and/or the California Disaster Assistance Act. In either case, the City, as an applicant, must designate Authorized Agent(s) to provide assurances and agreements to the State Office of Emergency Services on all matters pertaining to such state disaster assistance.
The attached resolution would designate the City Manager, Finance Director, and Electric Utility Director, as the City’s Authorized Agents.
FISCAL IMPACTS:
There is no fiscal impact incurred as a result of approval of this resolution.
ATTACHMENTS:
Resolution
Form Cal OES 130
DISTRIBUTION:
City of Shasta Lake City Council
City of Shasta Lake Files
RESOLUTION CC-2022-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SHASTA LAKE DESIGNATING “AUTHORIZED AGENTS” TO ENGAGE WITH THE FEDERAL
EMERGENCY MANAGEMENT ADMINISTRATION AND THE CALIFORNIA OFFICE
OF EMERGENCY SERVICES
WHEREAS, City of Shasta Lake has suffered numerous damages as a direct result of multiple disaster events; and
WHEREAS, the City of Shasta Lake intends to apply for financial assistance under Federal and State disaster assistance laws (Applicant); and
WHEREAS, as an Applicant, the City of Shasta Lake must designate one or more “Authorized Agents” empowered to engage with the Federal Emergency Management Agency (FEMA) and the California Governor’s Office of Emergency Services (Cal-OES) for matters related to grant applications and other activities; and
WHEREAS, the City of Shasta Lake desires to designate multiple Authorized Agents to pursue financial assistance from Federal and State resources for disaster recovery assistance for damages sustained from the Carr Fire; and
WHEREAS, the City of Shasta Lake desires to designate the City Manager, Finance Director, and Electric Utility Director, as “Authorized Agents” on all matters related to recovery efforts; and
WHEREAS, the City of Shasta Lake desires this authorization to be “universal’ meaning it will be effective for all open and future disasters up to three years following the date of approval below.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Shasta Lake hereby designates the City Manager, Finance Director, and Electric Utility Director, as “Authorized Agents” on all matters related to recovery efforts and empowers each “Authorized Agent” to carry out all duties necessary to seek disaster recovery assistance for all open and future disasters up to three years following the date of approval below from FEMA and Cal-OES, and authorize the “Authorized Agents” to submit Form Cal OES 130.
PASSED, APPROVED, AND ADOPTED this 7th day of June, 2022, by the following vote:
AYES:
NOES:
ABSENT:
RICK KERN, Mayor
ATTEST:
TONI M. COATES, CMC
City Clerk
STATE OF CALIFORNIA
GOVERNOR’S OFFICE OF EMERGENCY SERVICES Cal OES ID No: ______________________ Cal OES 130
DESIGNATION OF APPLICANT'S AGENT RESOLUTION
FOR NON-STATE AGENCIES
BE IT RESOLVED BY THE OF THE
(Governing Body) (Name of Applicant)
THAT , OR
(Title of Authorized Agent)
, OR
(Title of Authorized Agent)
(Title of Authorized Agent)
is hereby authorized to execute for and on behalf of the , a public entity (Name of Applicant)
established under the laws of the State of California, this application and to file it with the California Governor’s Office of Emergency Services for the purpose of obtaining certain federal financial assistance under Public Law 93-288 as amended by the Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988, and/or state financial assistance under the California Disaster Assistance Act.
THAT the ________________________________________________, a public entity established under the laws of the State of California, (Name of Applicant)
hereby authorizes its agent(s) to provide to the Governor’s Office of Emergency Services for all matters pertaining to such state disaster assistance the assurances and agreements required.
Please check the appropriate box below:
This is a universal resolution and is effective for all open and future disasters up to three (3) years following the date of approval below.
This is a disaster specific resolution and is effective for only disaster number(s) ________________________ Passed and approved this day of , 20
(Name and Title of Governing Body Representative)
(Name and Title of Governing Body Representative)
(Name and Title of Governing Body Representative)
CERTIFICATION
I, , duly appointed and of
(Name) (Title)
, do hereby certify that the above is a true and correct copy of a (Name of Applicant)
Resolution passed and approved by the of the
(Governing Body) (Name of Applicant)
on the day of , 20 .
(Signature) (Title)
Cal OES 130 (Rev.9/13) Page 1
STATE OF CALIFORNIA
GOVERNOR’S OFFICE OF EMERGENCY SERVICES
Cal OES 130 - Instructions
Cal OES Form 130 Instructions
A Designation of Applicant’s Agent Resolution for Non-State Agencies is required of all Applicants to be eligible to receive funding. A new resolution must be submitted if a previously submitted Resolution is older than three (3) years from the last date of approval, is invalid or has not been submitted.
When completing the Cal OES Form 130, Applicants should fill in the blanks on page 1. The blanks are to be filled in as follows:
Resolution Section:
Governing Body: This is the group responsible for appointing and approving the Authorized Agents.
Examples include: Board of Directors, City Council, Board of Supervisors, Board of Education, etc.
Name of Applicant: The public entity established under the laws of the State of California. Examples include: School District, Office of Education, City, County or Non-profit agency that has applied for the grant, such as: City of San Diego, Sacramento County, Burbank Unified School District, Napa County Office of Education, University Southern California.
Authorized Agent: These are the individuals that are authorized by the Governing Body to engage with the Federal Emergency Management Agency and the Governor’s Office of Emergency Services regarding grants applied for by the Applicant. There are two ways of completing this section:
1. Titles Only: If the Governing Body so chooses, the titles of the Authorized Agents would be entered here, not their names. This allows the document to remain valid (for 3 years) if an Authorized Agent leaves the position and is replaced by another individual in the same title. If “Titles Only” is the chosen method, this document must be accompanied by a cover letter naming the Authorized Agents by name and title. This cover letter can be completed by any authorized person within the agency and does not require the Governing Body’s signature.
2. Names and Titles: If the Governing Body so chooses, the names and titles of the Authorized Agents would be listed. A new Cal OES Form 130 will be required if any of the Authorized Agents are replaced, leave the position listed on the document or their title changes.
Governing Body Representative: These are the names and titles of the approving Board Members.
Examples include: Chairman of the Board, Director, Superintendent, etc. The names and titles cannot be one of the designated Authorized Agents, and a minimum of three approving board members need to be listed.
Certification Section:
Name and Title: This is the individual that was in attendance and recorded the Resolution creation and approval.
Examples include: City Clerk, Secretary to the Board of Directors, County Clerk, etc. This person cannot be one of the designated Authorized Agents or Approving Board Member (if a person holds two positions such as City Manager and Secretary to the Board and the City Manager is to be listed as an Authorized Agent, then the same person holding the Secretary position would sign the document as Secretary to the Board (not City Manager) to eliminate “Self Certification.”
Cal OES 130 (Rev.7/20) Page 2
Report and Recommendations 7 Reviewed and Approved
City Manager
AGENDA ITEM
City Council Meeting
TO: Jessaca Lugo, City Manager
FROM: Wendy Howard, Finance Director
DATE: June 1, 2022
SUBJECT: Revised FY2021-22 Payrate Schedule
FILE NO: P-100-099-070
RECOMMENDATION:
Staff respectfully submits for approval and adoption the revised fiscal year 2021-22 Payrate Schedule for all Regular Full-time and Regular Part-time position titles and classifications.
BACKGROUND:
CalPERS requires that agencies have a payrate schedule that has been duly approved and adopted by the employer’s governing body in accordance with requirements of applicable public meetings laws. Therefore, staff is presenting the revised FY2021-22 payrate schedule for approval and adoption. This schedule now includes Fuel Reduction Coordinator which is necessary to be able to hire retired annuitant Greg McIntosh. Additional changes, some required for other retired annuitants as noted below:
- Added Associate City Engineer
- Added City Engineer
- Added Planning Manager
- Adjusted Community Economic Development Manager to actual - Adjusted Community Public Works Director / Engineer to actual - Eliminated “Associate” from Associate / Senior Planner FISCAL IMPACTS:
None.
ATTACHMENTS:
• Resolution adopting the revised FY2021-22 Payrate Schedule • Exhibit A – Revised FY2021-22 Payrate Schedule
DISTRIBUTION:
City of Shasta Lake City Council
RESOLUTION CC-2022-xx
A SHASTA LAKE CITY COUNCIL RESOLUTION APPROVING AND ADOPTING THE REVISED FISCAL YEAR 2021-22 PAYRATE SCHEDULE FOR REGULAR FULL-TIME AND REGULAR PART-TIME POSITION TITLES AND CLASSIFICATIONS.
WHEREAS, the City of Shasta Lake has a payrate schedule identifying the base pay rate, and time base (monthly and hourly) for all Regular Full-time and Regular Part-time position titles and classifications in the City, including the effective date and the date of any revisions; and, WHEREAS, the City of Shasta Lake’s payrate schedule identifies the position title for every employee position; and,
WHEREAS, the City of Shasta Lake’s payrate schedule is immediately accessible and available for public review during normal business hours and on the City’s internet website, and is retained by the City for public inspection for not less than five years; and, WHEREAS, the City Council has approved the original payrate schedule for the Fiscal Year 2021- 22 at the July 6, 2021 Council meeting; and,
NOW, THEREFORE, BE IT RESOLVED that the Shasta Lake City Council hereby approves and adopts the attached Payrate Schedule (Exhibit A) effective June 7, 2022 for Regular Full-Time and Regular Part-Time position titles and classifications.
PASSED, APPROVED, AND ADOPTED this 7th day of June, 2022, by the following vote:
AYES:
NOES:
ABSENT:
RICK KERN, Mayor
ATTEST:
TONI M. COATES, CMC
City Clerk
Bargaining
Position Titles / Classifications Unit Hourly Payrate Monthly Payrate Account Clerk I T 4,229 24.40
Account Clerk II T 4,599 26.53
Accounting Technician M 31.24 5,415
Administrative Assistant T 4,399 25.38
Animal Control Officer T 4,214 24.31
Animal Control Officer-Supervisor M 35.74 6,195
Assistant City Engineer M 62.98 10,917
Assistant Electric Director M 79.69 13,813
Associate City Engineer M 53.85 9,334
Senior Planner M 45.65 7,913
Building Inspector T 5,956 34.36
Building Inspector / Code Enforcement Officer T 5,320 30.69 Building Official M 45.84 7,946
City Clerk M 46.40 8,043
City Engineer M 74.20 12,861
City Manager M 75.64 13,111
Code Enforcement Officer T 4,682 27.01
Community Economic Development Manager M 41.11 7,126
Computer Aided Drafter/Technician T 4,586 26.46
Development Services Technician I T 3,494 20.16
Development Services Technician II T 4,009 23.13
Development Services Technician III T 4,399 25.38
Electric Leadworker I 64.90 11,249
Electric Lineman I 60.37 10,464
Electric Operations Manager M 79.69 13,813
Electric Troublemen I 63.19 10,953
Electric Utilities Director M 98.35 17,047
Engineering Technician II T 6,254 36.08
Equipment Mechanic T 5,429 31.32
Equipment Mechanic Lead Worker T 5,781 33.35
Executive Assistant M 27.27 4,727
Finance & General Services Manager M 46.40 8,043
Finance Director M 65.67 11,383
Fuel Reduction Coordinator M 42.97 7,449
GIS Program Coordinator M 42.68 7,398
Janitor/Maintenance Worker T 2,806 16.19
Line Staking Technician I 48.30 8,372
Meter Reader T 4,136 23.86
Meter Reader/Service & Warehouse Worker T 5,243 30.25
Operator in Training T 4,597 26.52
Planning Technician T 3,626 20.92
Planning Manager M 11,433 65.96
Public Works Director / Engineer M 68.61 11,892
Public Works Equipment Operator T 5,682 32.78
Public Works Lead Worker T 6,195 35.74
Public Works Maintenance Worker I T 4,592 26.49
Public Works Maintenance Worker II T 5,155 29.74
Public Works Parks Maintenance Worker I T 3,973 22.92
Public Works Superintendent - Wastewater M 56.76 9,838
Public Works Superintendent - Water M 56.76 9,838
Public Works Supervisor M 50.40 8,736
Secretary Clerk T 3,515 20.28
Senior Mechanic T 6,368 36.74
Senior Wastewater Treatment Plant Operator T 6,954 40.12 Senior Water Treatment Plant Operator T 6,954 40.12
Wastewater Treatment Plant Operator I T 5,313 30.65
Wastewater Treatment Plant Operator II T 6,032 34.80
Water Treatment Plant Operator I T 5,313 30.65
Water Treatment Plant Operator II T 6,032 34.80
Bargaining Units:
T = Teamsters
I = IBEW
M = Management / Confidential
City of Shasta Lake
Payrate Schedule
Effective 6/7/2022
Approved 6/7/2022
Report and Recommendations 8 Reviewed and Approved
City Manager
AGENDA ITEM
City Council Meeting
TO: Jessaca Lugo, City Manager
FROM: Wendy Howard, Finance Director
DATE: May 18, 2022
SUBJECT: Deer Creek Manor Subdivision Assessment Districts Public Hearing FILE NO: A-150-700-134
RECOMMENDATION:
Staff recommends City Council conduct a public hearing for both the Landscaping and Lighting District (LLD) and Drainage Maintenance District (DMD) for the Deer Creek Manor Subdivision:
For each District separately, consider adopting the attached resolutions:
1. Approve the Final Engineer’s Report;
2. Order the Levy and Collection of Assessments.
BACKGROUND:
As a condition of approval of the Deer Creek Manor Subdivision, designated open space, neighborhood parks, and retention/detention facilities must be maintained by a homeowner’s association or other funding/maintenance mechanism acceptable to the City. The Developers opted to establish a Landscaping and Lighting District (LLD) and Drainage Maintenance District (DMD) for this purpose. On July 19, 2007, Council adopted Resolutions legally establishing these districts.
Landscape and Lighting District
The District was formed pursuant to the provisions of the Landscaping and Lighting Act of 1972 (Section 22500 et seq. of the California Streets and Highways Code). The attached Engineer’s Report describes the District, the improvements, and the maximum amount for assessments to be levied against the properties commencing in fiscal year 2022-23 and the proposed applied rate for the fiscal year 2022-23.
The District provides for the continued operation and maintenance of street lighting, medians, parkways, slopes, open spaces and drainage basins. The attached Engineer’s Report provides items that may be included.
The maximum amount of the per-parcel assessment for this District is $523.83. However, the applied rate for fiscal year 2022-23 is $255.00, the same as the prior year.
Drainage Maintenance District
This District was formed pursuant to the provisions of the Benefit Assessment Act of 1982 (Section 54703 et seq. of the California Government Code). The attached Engineer’s Report describes the District, the improvements, and the maximum amount for the assessments to be levied against properties commencing in fiscal year 2022-23.
The District provides for the continued operation and maintenance of drainage and flood control facilities. The attached Engineer’s Report provides items that may be included in this District.
The maximum amount of the per-parcel assessment for this District is $498.12 for the parcels.
The applied rate for fiscal year 2022-23 is $36.14, up from $35.71 the prior year.
ENGINEER’S ANNUAL LEVY REPORT
Attached are the Engineer’s Reports for the LLD and DMD. The reports summarize the improvements, budgets, parcels, amounts to levy, and maximum allowable per parcel amounts of the assessments for fiscal year 2022-23.
FISCAL IMPACTS:
None.
ATTACHMENTS:
• Resolutions for both the Landscaping and Lighting and Drainage Maintenance District Approving the Engineer’s Report for Fiscal Year 2022-23 • Engineer’s Reports on the Landscaping and Lighting District • Engineer’s Reports on the Drainage Maintenance District DISTRIBUTION:
City of Shasta Lake City Council
RESOLUTION NO. CC-2022-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SHASTA LAKE, COUNTY OF SHASTA, STATE OF CALIFORNIA APPROVING THE ENGINEER’S
REPORT FOR DEER CREEK MANOR LANDSCAPING AND LIGHTING DISTRICT
AND THE LEVY AND COLLECTION OF ASSESSMENTS WITHIN SUCH DISTRICT FOR FISCAL YEAR 2022/2023 AND CONFIRMING DIAGRAMS AND ASSESSMENTS PURSUANT TO THE PROVISIONS OF PART 2 OF DIVISION 15 OF THE
CALIFORNIA STREETS AND HIGHWAYS CODE AND AS PROVIDED BY ARTICLE
XIII D OF THE CALIFORNIA CONSTITUTION
WHEREAS, the City Council by its Resolution No. CC-2022-51 initiated proceedings, and by its Resolution No. CC-2022-51 declared its intention to levy annual assessments for the Deer Creek Manor Landscaping and Lighting District (hereinafter referred to as the "District"), and to levy and collect assessments against lots and parcels of land within such District pursuant to the provisions of the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the California Streets and Highways Code, commencing with Section 22500 (hereinafter referred to as the “Act”), to pay for the costs and expenses of operating, maintaining and servicing ornamental structures, landscaping and appurtenant facilities located within public places within the boundaries of the District; and
WHEREAS, the Engineer selected by the City Council has prepared and filed with the City Clerk, and the City Clerk has presented to the City Council, a report in connection with the annual levy of assessments against lots and parcels of land within the District, and the City Council did by previous resolution approve such report (hereinafter referred to as the “Engineer’s Report”); and
WHEREAS, the City Council desires to levy and collect assessments against lots and parcels of land within the District for the fiscal year commencing July 1, 2022 and ending June 30, 2023, to pay for the costs and expenses of operating, maintaining and servicing turf, ground cover, shrubs, trees, irrigation, lighting systems, entry monuments, walls, drainage systems, park facilities, and associated appurtenances, located in public places within the boundaries of the District; and
WHEREAS, a mailed ballot election in connection with the levy of assessments within the District was not required in accordance with Article XIII D of the California Constitution.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SHASTA LAKE DOES HEREBY FIND, DETERMINE, RESOLVE AND ORDER AS FOLLOWS:
Section 1. Following notice duly given, the City Council has held a full and fair public hearing regarding its Resolution No. CC-2022-51, the Engineer's Report prepared in connection with the District and the levy and collection of assessments, and considered all oral and written statements, protests and communications made or filed by interested persons.
Section 2. The City Council hereby finds that a majority protest does not exist as defined in Section 4(e) of Article XIII D of the California Constitution with respect to the District.
All oral and written protests and objections to the annual levy of assessments for the District and the proposed collection of assessments are hereby overruled by the City Council.
Section 3. Based upon its review of the Engineer's Report, a copy of which has been presented to the City Council and which has been filed with the City Clerk, and other reports and information, the City Council hereby finds and determines with respect to the District included in the Engineer’s Report, that:
(i) the land within the District will be specially benefited by the operation, maintenance and servicing of turf, ground cover, shrubs, trees, irrigation, lighting systems, entry monuments, walls, drainage systems, park facilities, and associated appurtenances, located in public places within the boundaries of the District; and (ii) the District includes all lands so specially benefited; and (iii) the net amount to be assessed upon the lots and parcels within the District in accordance with the assessment for the fiscal year commencing July 1, 2022 and ending June 30, 2023 is apportioned by a formula and method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated special benefits to be received by each lot or parcel from the improvements; and
(iv) only special benefits are assessed and no assessment is imposed on any parcel, which exceeds the reasonable cost of the proportional special benefit conferred on that parcel.
Section 4. The City Council hereby orders the proposed improvements to be made as set forth in the Engineer’s Report, which improvements are briefly described as follows: to ensure the ongoing maintenance, operation and servicing of local landscaping and street lighting improvements established or installed in connection with development of properties within the District. The improvements may consist of all or a portion of the public landscaped areas, street lighting and appurtenant facilities within and adjacent to the District. These improvements generally include, but are not limited to the materials, equipment, utilities, labor, contract services and incidental expenses necessary for the ongoing maintenance and operation of the landscaping and lighting improvements, amenities and appurtenant facilities within public properties, right-of-ways or easements including street lighting and various landscaped parkways, medians, slopes, open space areas, detention basins and related amenities including, but not limited to plantings, trees, monuments or other ornamental features, fencing, sidewalks and other facilities or hardscapes constructed and installed as part of the development plans and agreements approved for the development of the lots and parcels within the District.
Section 5. The City Council hereby confirms the diagrams and assessments set forth in the Engineer's Report. The maintenance, operation and servicing of the ornamental structures, landscaping and appurtenant facilities shall be performed pursuant to law. Commencing with fiscal year 2022/2023, the County Auditor of Shasta County shall enter on the County Assessment Roll opposite each lot or parcel of land the amount of the assessment, and such assessments shall then be collected at the same time and in the same manner as the County taxes are collected. After collection by the County, the net amount of the assessment after deduction of any compensation due the County for collection shall be paid to the City Treasurer. For fiscal year 2022/2023, the City’s representative is hereby authorized and directed to collect such assessments.
Section 6. The assessments are in compliance with the provisions of the Act and Article XIII D of the California Constitution, and the City Council has complied with all laws pertaining to the levy of annual assessments pursuant to the Act and Article XIII D of the California Constitution.
Section 7. The assessments are levied for the purpose of paying the costs and expenses of the improvements described in Section 4, above, for fiscal year 2022/2023.
Section 8. The City Treasurer shall deposit all money representing assessments collected for the Districts to the credit of a special fund known as "Improvement Fund, City of Shasta Lake Deer Creek Manor Landscaping and Lighting District” and such money shall be expended only for the maintenance, operation and servicing of the ornamental structures, landscaping and appurtenant facilities as described in Section 4 above.
Section 9. The adoption of this resolution constitutes the levy of assessments for the fiscal year commencing July 1, 2022 and ending June 30, 2023.
Section 10. A certified copy of the diagrams and assessments shall be filed in the office of the City Clerk and shall be open for public inspection.
PASSED, APPROVED, AND ADOPTED this 7th Day of June 2022 by the following vote:
AYES:
NOES:
ABSENT:
_____________________________________
RICK KERN, MAYOR
ATTEST: ____________ __
__ TONI M. COATES, City Clerk
CLERK’S CERTIFICATION TO COUNTY AUDITOR
DEER CREEK MANOR LANDSCAPING AND LIGHTING DISTRICT
FOR FISCAL YEAR 2022/2023
(Pursuant to Landscaping and Lighting Act of 1972)
TO THE COUNTY AUDITOR OF THE COUNTY OF SHASTA:
I, Toni Coates, hereby certify that the attached document is a true copy of that certain Engineer’s Report, including assessment and assessment diagram, for Assessment District No. 93-01, City of Shasta Lake, confirmed by the City Council of the City of Shasta Lake on the 7th day of June 2022, by its Resolution No. CC-2022-xx.
This document is certified, and is filed with you, pursuant to Section 22641 of the Streets and Highways Code.
Dated: _______________
______
Toni Coates, City Clerk
City of Shasta Lake
RESOLUTION NO. CC-2022-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SHASTA LAKE, COUNTY OF SHASTA, STATE OF CALIFORNIA APPROVING THE ENGINEER’S
REPORT FOR DEER CREEK MANOR DRAINAGE MAINTENANCE DISTRICT AND
THE LEVY AND COLLECTION OF ASSESSMENTS WITHIN SUCH DISTRICT FOR FISCAL YEAR 2022/2023 AND CONFIRMING DIAGRAMS AND ASSESSMENTS PURSUANT TO THE BENEFIT ASSESSMENT ACT OF 1982
WHEREAS, the City Council by its Resolution No. CC2022-54 initiated proceedings, and by its Resolution No. CC2022-54 declared its intention to levy annual assessments for the Deer Creek Manor Drainage Maintenance District (hereinafter referred to as the "District"), and to levy and collect assessments against lots and parcels of land within such District pursuant to the provisions of the Benefit Assessment Act of 1982, being chapter 6.4, the California Government Code, commencing with Section 54703 (hereinafter referred to as the “1982 Act”), to pay for the maintenance and servicing related thereto, and WHEREAS, the Engineer selected by the City Council has prepared and filed with the City Clerk, and the City Clerk has presented to the City Council, a report in connection with the annual levy of assessments against lots and parcels of land within the District, and the City Council did by previous resolution approve such report (hereinafter referred to as the “Engineer’s Report”); and
WHEREAS, the City Council desires to levy and collect assessments against lots and parcels of land within the District for the fiscal year commencing July 1, 2022 and ending June 30, 2023, to pay for the costs and expenses of operating, maintaining and servicing turf, ground cover, shrubs, trees, irrigation, lighting systems, entry monuments, walls, drainage systems, park facilities, and associated appurtenances, located in public places within the boundaries of the District; and
WHEREAS, a mailed ballot election in connection with the levy of assessments within the District was not required in accordance with the Act.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SHASTA LAKE DOES HEREBY FIND, DETERMINE, RESOLVE AND ORDER AS FOLLOWS:
Section 1. Following notice duly given, the City Council has held a full and fair public hearing regarding its Resolution No. CC-2022-54, the Engineer's Report prepared in connection with the District and the levy and collection of assessments, and considered all oral and written statements, protests and communications made or filed by interested persons.
Section 2. The City Council hereby finds that a majority protest does not exist as defined in Section 4(e) of Article XIII D of the California Constitution with respect to the District.
All oral and written protests and objections to the annual levy of assessments for the District and the proposed collection of assessments are hereby overruled by the City Council.
Section 3. Based upon its review of the Engineer's Report, a copy of which has been presented to the City Council and which has been filed with the City Clerk, and other reports and information, the City Council hereby finds and determines with respect to the District included in the Engineer’s Report, that:
(i) the land within the District will be specially benefited by the operation, maintenance and servicing of the street and drainage improvements (ii) the District includes all lands so specially benefited; and (iii) the net amount to be assessed upon the lots and parcels within the District in accordance with the assessment for the fiscal year commencing July 1, 2022 and ending June 30, 2023 is apportioned by a formula and method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated special benefits to be received by each lot or parcel from the improvements; and
(iv) only special benefits are assessed, and no assessment is imposed on any parcel, which exceeds the reasonable cost of the proportional special benefit conferred on that parcel.
Section 4. The proposed improvements may be briefly described as follows: the operation, maintenance and servicing of the drainage improvements and appurtenant facilities that are necessary and essential requirements for the orderly development of properties within the District to their full potential, consistent with the conditions for development of the properties, and protection of downstream properties which could be negatively affected by increased storm runoff from the development of these properties. These improvements generally include but are not limited to the grading of access perimeter roads; repair of erosion to access roads; debris clearance; dust control through the application of soil stabilization agents; weed abatement; mosquito and vector control; water treatment and monitoring; maintenance, cleaning and minor repairs to storm drain inlets, outlets, pumps, filters, pipes and other drainage related equipment.
Detailed maps and descriptions of the location and extent of the specific improvements to be maintained by the District are on file in the Office of Public Works of the City of Shasta Lake and by reference these plans and specifications are made part of this Resolution.
Section 5. The City Council hereby confirms the diagrams and assessments set forth in the Engineer's Report. The maintenance, operation and servicing of the ornamental structures, landscaping and appurtenant facilities shall be performed pursuant to law. Commencing with fiscal year 2022/2023, the County Auditor of Shasta County shall enter on the County Assessment Roll opposite each lot or parcel of land the amount of the assessment, and such assessments shall then be collected at the same time and in the same manner as the County taxes are collected. After collection by the County, the net amount of the assessment after deduction of any compensation due the County for collection shall be paid to the City Treasurer. For fiscal year 2022/2023, the City’s representative is hereby authorized and directed to collect such assessments.
Section 6. The assessments are in compliance with the provisions of the Act, and the City Council has complied with all laws pertaining to the levy of annual assessments pursuant chapter 6.4, the California Government Code.
Section 7. The assessments are levied for the purpose of paying the costs and expenses of the improvements described in Section 4, above, for fiscal year 2022/2023.
Section 8. The City Treasurer shall deposit all money representing assessments collected for the Districts to the credit of a special fund known as "Improvement Fund, City of Shasta Lake Deer Creek Manor Drainage Maintenance District” and such money shall be expended only for the operation, maintenance and servicing of the street and drainage improvements and appurtenant facilities as described in Section 4 above.
Section 9. The adoption of this resolution constitutes the levy of assessments for the fiscal year commencing July 1, 2022 and ending June 30, 2023.
Section 10. A certified copy of the diagrams and assessments shall be filed in the office of the City Clerk and shall be open for public inspection.
PASSED, APPROVED, AND ADOPTED this 7th Day of June 2022 by the following vote:
AYES:
NOES:
ABSENT:
_____________________________________
RICK KERN, MAYOR
ATTEST: ____________ __
__ TONI M. COATES, City Clerk
CLERK’S CERTIFICATION TO COUNTY AUDITOR
DEER CREEK MANOR DRAINAGAE MAINTENANCE DISTRICT
FOR FISCAL YEAR 2022/2023
(Pursuant to Benefit Act of 1982)
TO THE COUNTY AUDITOR OF THE COUNTY OF SHASTA:
I, Toni Coates, hereby certify that the attached document is a true copy of that certain Engineer’s Report, including assessment and assessment diagram, for Deer Creek Manor Drainage Maintenance District, City of Shasta Lake, confirmed by the City Council of the City of Shasta Lake on the 7th day of June, 2022, by its Resolution No. 2022-xx.
This document is certified, and is filed with you, pursuant to Section 22641 of the Streets and Highways Code.
DATED: ____________
______
TONI COATES, CITY CLERK
CITY OF SHASTA LAKE
STATE OF CALIFORNIA
Report and Recommendations 8
Reviewed and Approved
City Manager
AGENDA ITEM
City Council
TO: Mayor and City Council Members
FROM: Whitney Zeller, Community and Economic Development Manager DATE: June 7, 2022
SUBJECT: Public Hearing – Application Submittal Phase Fiscal 2022 Notice of Funding Availability – State of California Department of Housing and Community Development Community Development Block Grant General Allocation
FILE NO.: New
RECOMMENDATION:
Staff recommends the City Council hold a public hearing to solicit public input for the 2020 Notice of Funding Availability (NOFA) State of California Community Development Block Grant Allocation, and approve submitting an application for funding in the amount up to $250,000 for the following eligible CDBG Activity: Planning & Technical Assistance – City of Shasta Lake Comprehensive Development Code Update
BACKGROUND:
The City of Shasta Lake participates in the “Small Cities” portion of the Community Development Block Grant (CDBG) Program, which is a nationwide, federally funded program, administered by the State Department of Housing and Community Development (HCD).
About the State of California Housing and Community Development Block Grant Program:
The objectives of the CDBG program are to develop viable communities by the provision of decent affordable housing, a suitable living environment, and to expand economic opportunities, principally for the benefit of Low- and Moderate-Income (LMI) persons, families, households, and neighborhoods. LMI is defined as neighborhoods, families, households, and individuals whose income does not exceed 80 percent of the county median income, as adjusted by the United States Department of Housing and Urban Development (HUD) for family household size. Currently, the median income for Shasta County is 89,800 (household of 4).
Each year, the CDBG program makes funds available to eligible jurisdictions through several allocations: Economic Development, Housing and Housing-Related Infrastructure, Capital Non-Housing Projects, Colonias, and Non-Federally Recognized Tribes. Successful applicants enter into contracts with the State to complete the specified activities with the grant funds.
CDBG funded activities must meet one of three National Objectives, including Benefit to LMI persons, Aid in the prevention or elimination of slums or blight, or meet an urgent need.
Application Process:
CDBG Grants are competitive in nature, and there is no guarantee that each application will be funded. Applications are rated according to the criteria in the State CDBG regulations.
Points will be awarded for this funding round in two main components: Need and Activity Readiness. Applications will be ranked based on highest score. The City is eligible to apply for up to a maximum of $1,500,000.
CDBG Public Participation:
Applicants must have an active public participation process that encourages participation by low- and moderate-income persons and by residents of neighborhoods with high concentrations of housing and community development needs and low- and moderateincome persons and households.
The Rural Community Assistance Corporation completed an income survey for the City of Shasta Lake in August 2020 which determined the LMI percentage to be 73.58 percent.
Project Application –
Planning & Technical Assistance – City of Shasta Lake Comprehensive Development Code Update - $250,000
Project Presentation by Peter Bird, Senior Planner
Application Due Date:
Applications must be submitted by June 20, 2022, at 3:00 p.m. (PDT) FISCAL IMPACTS:
The maximum available award for Planning & Technical Assistance projects is $250,000 which would be applied to the proposed project if awarded.
ATTACHMENTS:
Resolution CC2022-XX
$
$
$
$
APPENDIX D
Resolution of the Governing Body
Applicants are required to use this Resolution in content and form.
RESOLUTION NO. __
A RESOLUTION APPROVING AN APPLICATION FOR FUNDING AND THE
EXECUTION OF A GRANT AGREEMENT AND ANY AMENDMENTS
THERETO FROM THE 2021-2022 FUNDING YEAR OF THE STATE CDBG
PROGRAM
BE IT RESOLVED by the ___________________________ of the of _____________ as follows:
SECTION 1:
The __________________________ has reviewed and hereby approves the submission to the State of California of one or more application(s) in the aggregate amount, not to exceed, of $ ______________ for the following CDBG activities, pursuant to the January 2022 CDBG NOFA:
List activities and amounts (activity totals should include Activity Delivery dollars and General Administration associated with the activity) Activity (i.e. Public Services, Housing
Rehabilitation)
Dollar Amount Being Requested for
the Activity
Note: Similar to the above, any Colonia or Native American Set-Aside activities must be included separately in the Resolution.
SECTION 2:
The hereby approves the use of Program Income in an amount not to exceed $ __________ for the CDBG activities described in Section 1.
Department of Housing and Community Development
Revised 10/15/21 2022 CDBG NOFA
APPENDIX D
SECTION 3:
The acknowledges compliance with all state and federal public participation requirements in the development of its application(s).
SECTION 4:
The hereby authorizes and directs the (title of designated official) _________________, or designee*, to execute and deliver all applications and act on the behalf in all matters pertaining to all such applications.
SECTION 5:
If an application is approved, the (title of designated official) _________________, or designee*, is authorized to enter into, execute and deliver the grant agreement (i.e., Standard Agreement) and any and all subsequent amendments thereto with the State of California for the purposes of the grant.
SECTION 6:
If an application is approved, the (title of designated official) _________________, or designee, is authorized to sign and submit Funds Requests and all required reporting forms and other documentation as may be required by the State of California from time to time in connection with the grant.
* Important Note: If the designee is signing any application, agreement, or any other document on behalf of the designated official of the City/County, written proof of designee authority to sign on behalf of such designated official must be included with the Resolution, otherwise the Resolution will be deemed deficient and rejected.
Additionally, do not add limitations or conditions on the ability of the signatory or signatories to sign documents, or the Resolution may not be accepted. If more than one party’s approval is required, list them as a signatory. The only exception is for county counsel or city attorney to approve as to form or legality or both, IF such approval is already part of the standard city/county signature block as evidenced by the signed Resolution itself. Inclusions of additional limitations or conditions on the authority of the signer will result in the Resolution being rejected and will require your entity to issue a corrected Resolution prior to the Department issuing a Standard Agreement.
Department of Housing and Community Development
Revised 10/15/21 2022 CDBG NOFA
APPENDIX D
PASSED AND ADOPTED at a regular meeting of the ________________________ of the ___________ of ___________ held on ________ by the following vote:
Instruction: Fill in all four vote-count fields below. If none, indicate “0” for that field.
AYES: _____ NOES: _____
ABSENT: _____ ABSTAIN: _____
Authorized Signature Date
Signer's Title
STATE OF CALIFORNIA
I, __________________, City/County Clerk of the City/Countof the of ______________ , State of California, hereby certify the above and foregoing to be a full, true and correct copy of a resolution adopted by said
on this ___ day of ____________ , 20 .
,
of the of , State of California
By:
Note: The attesting officer cannot be the person identified in the Resolution as the authorized signer.
Department of Housing and Community Development
Revised 10/15/21 2022 CDBG NOFA
Report and Recommendations 10 Reviewed and Approved
City Manager
AGENDA ITEM
City Council Meeting
TO: Jessaca Lugo, City Manager
FROM: Wendy Howard, Finance Director
DATE: May 24, 2022
SUBJECT: Resolution approving Exception to the CalPERS 180-Day Wait Period with regard to the re-hiring of retired Animal Control Supervisor & Fuel Reduction Coordinator Greg McIntosh
FILE NO: P-100-610-525
RECOMMENDATION:
Staff recommends adopting an exception to the 180-day wait period for public agencies set by California Public Employees’ Retirement System (CalPERS) as required by California Public Employees’ Pension Reform Act of 2013 (PEPRA) and granting the City Manager authority to execute the necessary hiring documentation. The resolution, if approved, would allow Greg McIntosh, former Animal Control Supervisor & Fuel Reduction Coordinator, to be rehired as a retired annuitant effective 6/13/2022, or as soon after CalPERS has approved the request.
BACKGROUND:
As the former Animal Control Supervisor & Fuel Reduction Coordinator, Greg McIntosh, has specialized knowledge in fuel reduction projects. The City has many fuel reduction projects planned, as high priority hazard mitigation. He would work for a maximum of 960 hours each fiscal year. He will be assigned the title of Extra-help Fuel Reduction Coordinator, and will not be assuming the roles and responsibilities of his former position.
FISCAL IMPACTS:
The fiscal impact would be approximately $42,000 annually from the Electric Fund, of which we anticipate a significant portion would be recovered from grants.
ATTACHMENTS:
Resolution approving exception to the CalPERS 180-Day Wait Period with regard to the re-hiring of retired Animal Control Supervisor & Fuel Reduction Coordinator Greg McIntosh DISTRIBUTION:
City of Shasta Lake City Council
RESOLUTION CC-2022-xx
A SHASTA LAKE CITY COUNCIL RESOLUTION FOR EXCEPTION TO THE 180-DAY WAIT PERIOD
GOV. CODE SECTION 7522.56 & 21224
WHEREAS, in compliance with Government (Gov.) Code section 7522.56 of the Public Employees’ Retirement Law, the City of Shasta Lake must provide CalPERS this certification resolution when hiring a retiree before 180 days has passed since their retirement date; and WHEREAS, Greg McIntosh, last 4 digits of the social security number _______, retired from City of Shasta Lake in the position of Animal Control Supervisor & Fuel Reduction Coordinator, effective 6/13/2022, or as soon after CalPERS has approved the request; WHEREAS, Gov. Code section 7522.56 requires that post-retirement employment commence no earlier than 180 days after the retirement date, which is 11/20/2022 without this certification resolution; and
WHEREAS, Gov. Code section 7522.56 provides that this exception to the 180-day wait period shall not apply if the retiree accepts any retirement-related incentive; and WHEREAS, the Shasta Lake City Council, the City of Shasta Lake and Greg McIntosh certify that Greg McIntosh has not and will not receive a Golden Handshake or any other retirementrelated incentive; and WHEREAS, the Shasta Lake City Council, hereby appoints Greg McIntosh as an extra help retired annuitant to perform the duties of the Fuel Reduction Coordinator for the City of Shasta Lake under Gov. Code section 21224 effective 6/13/2022, or as soon after CalPERS has approved the request; and
WHEREAS, the entire employment agreement, contract or appointment document between Greg McIntosh and the City of Shasta Lake has been reviewed by this body and is attached herein; and
WHEREAS, no matters, issues, terms or conditions related to this employment and appointment have been or will be placed on a consent calendar; and
WHEREAS, the employment shall be limited to 960 hours per fiscal year for all CalPERS employers; and
WHEREAS, the compensation paid to retirees cannot be less than the minimum nor exceed the maximum monthly base salary paid to other employees performing comparable duties, divided by 173.333 to equal the hourly rate; and
WHEREAS, the minimum and maximum base salary for this position is $7,449 and the hourly equivalent is $42.97; and
WHEREAS, the hourly rate paid to Greg McIntosh will be $42.97/hour; and WHEREAS, Greg McIntosh has not and will not receive any other benefit, incentive, compensation in lieu of benefit or other form of compensation in addition to this hourly pay rate; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Shasta Lake hereby certifies the nature of the appointment of Greg McIntosh as described herein and detailed in the attached employment agreement/contract/appointment document and that this appointment is necessary to fill the critically needed position of extra-help annuitant Fuel Reduction Coordinator for the City of Shasta Lake by 6/13/2022, or as soon after CalPERS has approved the request, for work beyond the ability or which is in excess of what permanent employees are able to do at this time.
PASSED, APPROVED, AND ADOPTED this 7th day of June, 2022, by the following vote:
AYES:
NOES:
ABSENT:
RICK KERN, Mayor
ATTEST:
TONI M. COATES, CMC
City Clerk
1 PO BOX 777 | 4477 Main Street
Shasta Lake, CA 96019
(530) 275-7400
www.cityofshastalake.org
June 8, 2022
CalPERS
We are requesting an exception provided by Gov. Code Sections 7522.56 & 21224, please see below.
• Agency Name: City of Shasta Lake
• Employee Name: Greg McIntosh
• Class Title/Class Code-Position: Extra-help Annuitant Fuel Reduction Coordinator • Hourly Pay Rate: $42.97 (Include a link to or copy of Agency Publicly Available Salary Schedule for base pay only)
• Tenure (permanent, temporary, limited-term, exempt, etc.): limited-term • Time base (full-time, part-time, intermittent): part-time • Retirement Effective Date: 5/23/2022
• Did retiree receive any incentive to retire? No
• Date 960-Hour Limit Exceeded (if applicable): N/A
• Justification: The City of Shasta Lake is located in a designated high fire severity zone. The area is surrounded with timber and brush on both private and public lands. The City has prioritized hazard mitigation fuel reduction projects successfully securing grant funding by FEMA and CalFire to implement these projects. We are a small city with limited staff, the referenced employee served as the City’s Animal Control Supervisor and Fuel Reduction Coordinator during the course of his employment. Because of his specialized knowledge in working on fuel reduction projects, he will provide project coordination from planning to implementation. This specialized work is beyond the ability or which is in excess of what permanent employees are able to do at this time.
Thank You,
Wendy Howard
Finance Director
City of Shasta Lake
AGREEMENT BETWEEN THE CITY OF SHASTA LAKE AND GREG MCINTOSH PURSUANT TO CALIFORNIA GOVERNMENT CODE SECTION 21224 “APPOINTMENTS” AS A RETIRED ANNUITANT.
PURPOSE: This agreement shall serve as the understanding between the parties of compliance with the requirements of California Government Code (CGC) Section 21224 “APPOINTMENTS” for Greg McIntosh to serve as extra help as a Retired Annuitant for a limited duration of time.
SCOPE: The Parties understand that the City will be hiring Greg McIntosh as a retired annuitant for extra help pursuant to CGC Section 21224. This is necessary to support critical fuel reduction projects in the City of Shasta Lake.
1. The retiree may only work a combined total of 960 hours in a fiscal year for all contracting agencies.
2. The compensation shall not exceed the maximum monthly base salary paid to other employees performing comparable duties as listed on a publicly available pay schedule for the position divided by 173.333. The maximum rate is set by the publicly available pay schedule, and the City cannot pay the retiree more than that rate as a retired annuitant.
3. The retiree shall not receive any benefits, incentives, compensation in lieu of benefits, or any other forms of compensation in addition to the hourly rate. The City shall only pay the retiree the hourly rate, as discussed above. As a retiree, he or she cannot receive any benefits, such as health insurance, vacation days, or personal use of a company vehicle.
4. The appointment is an exception as allowed by law, to the employment starting no sooner than 180 days after the retiree’s retirement date.
5. The retiree must certify in writing to the City of Shasta Lake that no unemployment insurance payments for retired annuitant work for any public employer within 12 months prior to the appointment date were received.
6. This appointment can be terminated with two weeks’ notice.
7. The City Manager deems that the appointment is necessary as the City requires specialized skills for fuel reduction projects. Under Section 21224, the appointment may be made by anyone with the power to hire persons for employment.
The City Manager, or designee, is making this appointment and has the authority to make such an appointment. This appointment is necessary because of his specialized skills and knowledge in fuel reduction projects within the City of Shasta Lake organization which are needed to complete such work in a complete and timely fashion as required by law. The period of appointment is for a limited term as necessary and this is in excess of what permanent employees are able to do at this time.
The forgoing statements of fact are true and correct and are acknowledged by the parties to this agreement.
Date:
Greg McIntosh
Jessaca Lugo, City Manager
City of Shasta Lake
Report and Recommendations 11 Reviewed and Approved
City Manager
AGENDA ITEM
City Council
TO: Mayor and City Council Members
FROM: Jessaca Lugo, City Manager
DATE: June 7, 2022
SUBJECT: Resolution Approving an update to the Employee Handbook - Cell Phone Issuance and Stipend Policy
FILE NO.: P-100-623-615
STAFF RECOMMENDATION:
Staff recommends the City Council approve the updated Personnel Policy Chapter 35.
BACKGROUND:
Cellular Phone use has become a necessity for most businesses and local governments. In recent years, the State has acknowledged the use of cell phones, and the responsibility of the employers to compensate for reasonable use.
The Fair Labor Standards Act (FLSA) does not require employers to reimburse employees for cell phone use, but California law does require cell phone reimbursement per the California Labor Code Section 2802. California Court of Appeals decided in Cochran v. Schwan’s Home Services Inc., 228 Cal.App.4th1137 (2014) that if an employee uses their own cell phone for work-related calls and messages that the employer must pay “some reasonable percentage of the employee’s cell phone bill.”
Currently, an employee is eligible for the issuance of a city-owned cell phone if at least one of the following criteria is met:
1. The job function of the employee requires considerable time outside of his/her assigned office or work area and it is important to the City that s/he is accessible during those times;
2. The job function of the employee requires him/her to be accessible outside of scheduled or normal working hours where time sensitive decisions/notifications are required;
3. The employee is designated as a "first responder" to emergencies as defined in California Government Code §8562.
NOTE: An employee who only occasionally is contacted for business purposes is ineligible; however, s/he may submit a record of these expenses for reimbursement.
While the issuance of a City Cell phone works for some positions, others would prefer to not be responsible for two cell phones (personal and City issued). The revision to the policy offers the option of a City issued cell phone or a stipend.
The City has a competitive government rate on cellular phone plans and equipment. On average, the monthly cost to the City is $52.00, the phones range from a one time .99 to $50.00.
Determination of stipend amount: While there is no general assigned amount, the general rule is the City must compensate for reasonable use. For a single person to sign up for a plan the cost can range from $40.00 (basic unlimited plan) to $135.00 (unlimited data/taxes surcharges/insurance and phone purchase). To ensure we are reimbursing for reasonable use, it is the recommendation of the City Council to offer a monthly stipend amount of $55.00.
The proposed changes to the policies have gone through department heads, labor unions, City Attorney, and City Manager.
Staff is recommending the following City Council Action:
1. Review and approve the attached Cell Phone Issuance and Stipend Policy
2. Revise and approve the Cell Phone Issuance and Stipend Policy
3. Reject attached policy
4. No action
FISCAL IMPACT
The City does not anticipate any significant fiscal impact, as some employees may keep the current City issued cellular phones currently budgeted, and those opting for a stipend, would have existing City cellular plans cancelled with the City.
ATTACHMENTS
Resolution CC-2022-XX
Attachment “A” Cell Phone Issuance and Stipend Policy
Employee Handbook
RESOLUTION NO CC-2022-XX
____________________________________________________________________________
A RESOLUTION OF THE CITY COUNCIL OF SHASTA LAKE ADOPTING UPDATED OR NEW PERSONNEL POLICY UNDER CHAPTER 35
CELLULAR PHONE ISSUANCE AND STIPEND POLICY
____________________________________________________________________________ WHEREAS, the City of Shasta Lake has adopted Personnel Policies covering City employees, and;
WHEREAS, staff has updated or provided new policies for the City Council; and WHEREAS, these policies conform with all applicable State and Federal Laws, and; WHEREAS, The City of Shasta Lake recognizes that the performance of certain job responsibilities may be enhanced by or may require the use of a cellular (cell) phone or a Smartphone; and
WHEREAS, The City of Shasta Lake will identify employees who hold positions where the duties of that position require the use of a cell phone and may either issue a city-owned cell phone or render a cell phone stipend to qualified personnel as further defined below.
WHEREAS, the City Council now intends to adopt these updated or new personnel policies as proposed.
NOW, THEREFORE BE IT RESOLVED that the Shasta Lake City Council approves the proposed updated or new policy “ATTACHMENT A”; and
Passed, approved, and adopted this 7th day of June 2022, by the following vote:
AYES:
NOES:
ABSENT:
______________________________
RICHARD KERN, MAYOR
ATTEST:
__________________________________
TONI M. COATES, CMC, CITY CLERK
1 ATTACHMENT “A”
City of Shasta Lake
Cell Phone Issuance and Stipend Policy
(Upon approval, this policy shall be inserted under Chapter 35 Internet, E-Mail, Cell Phone use, Social Media, and Electronic Communications Policy; Employee Handbook) June 2022
Cellular Phone Issuance and Stipend Policy
Employees who hold positions that include the need for a cell phone (see eligibility criteria below) may be issued a city-owned cell phone or may be issued a cell phone stipend to compensate for business-related costs incurred when using their individually owned cell phones. This policy applies to all City of Shasta Lake employees who are issued a city-owned cell phone or a stipend for their personal cell phone.
An employee is eligible for either (a) issuance of a city-owned cell phone, or (b) a cell phone stipend for use of a personal phone, if at least one of the following criteria is met:
A. The job function of the employee requires considerable time outside of his/her assigned office or work area and it is important to the City that s/he is accessible during those times;
B. The job function of the employee requires him/her to be accessible outside of scheduled or normal working hours where time sensitive decisions/notifications are required; C. The job function of the employee requires him/her to have wireless data and internet access; and/or
D. The employee is designated as a "first responder" to emergencies as defined in California Government Code §8562.
Department Directors are responsible for identifying qualifying employees. An employee who only occasionally is contacted for business purposes is ineligible; however, s/he may submit a record of these expenses for reimbursement.
STIPEND PLAN:
The benefits of a cell phone stipend include:
A. A single phone may be used for both personal and business purposes.
B. The stipend is not to be considered taxable income to the employee.
Once approved, the stipend amount will be added to the employee's regular bi-weekly pay. To meet IRS guidelines, any amount added for cell phone equipment or for cell phone service will be identified as a non-taxable benefit.
Stipend Amount:
The monthly cell phone stipend shall be $55.00. No further reimbursement for cell phone 2 costs is available to employees who receive a stipend. Changes to stipend amount shall be brought forward by the City Manager during the adoption of the City Budget.
The stipend is neither permanent nor guaranteed. The City reserves the right to remove a participant from this plan and/or cancel the stipend for business reasons.
If an employee's job duties do not include the need for a cell phone, the employee is not eligible for a city-owned device nor cell phone stipend.
A. Such employees may request reimbursement for the actual extra expenses of business cell phone calls on their personal cell phone.
B. Reimbursement for text, data, or per-minute "airtime" charges is limited to the total overage charge shown on the invoice; expenses for minutes included in the plan will not be reimbursed.
C. The individual should make personal payment to the provider, and then should submit a request for reimbursement.
D. Reimbursement documentation must identify the business purpose.
The City will not pay for costs to purchase cell phones, activation fees, insurance, or other costs related to individually owned for those employees who are issued a cell phone stipend.
EMPLOYEES’ RIGHTS & RESPONSIBILITIES UNDER THE STIPEND PLAN:
A. The employee is responsible for purchasing a cell phone and establishing a service contract with the cell phone service provider of his/her choice.
B. Because the stipend provided to support a valid business purpose as defined by IRS code, the stipend is not considered taxable income and the employee may use the phone for both business and personal purposes, as needed. The employee may, at his or her own expense, add extra services or equipment features, as desired. If there are problems with service, the employee is expected to work directly with the carrier for resolution.
C. Support from the City’s Information Technology (IT) support team is limited to connecting a personally-owned PDA/Smartphone to City-provided services, including but not limited to email, calendar, and contacts.
D. An employee receiving a cell phone stipend must be able to show, if requested by his/her supervisor, a copy of the monthly access plan charges and business-related use confirming they continue to have a contract for the cell phone.
1. If the employee terminates the wireless contract at any point, s/he must notify his/her supervisor within 5 business days to terminate the stipend.
E. The City does not accept any liability for claims, charges, or disputes between the service provider and the employee. Use of the phone in any manner contrary to local, state, or federal laws will constitute misuse, and will result in disciplinary action, including up to immediate termination.
F. Any cell phone, regardless of ownership, that has data capabilities and connectivity to the City’s IT infrastructure must be secured based on the City’s current security standards, including password protection and encryption. If a cell phone with such capabilities is stolen or missing, it must be reported to the employee's supervisor, the 3 wireless device service provider, and to IT as soon as possible.
G. Employees who have received a cell phone stipend must provide data responsive to Public Records Act requests.
H. Employees must delete all City data from the cell phone when their employment with the City is severed, except when the City informs the employee that certain data are required to be maintained in compliance with litigation hold notice.
I. Hourly (non-exempt) employees should not be accessing business information while not “on-the-clock”. If an event arises that necessitates it, their supervisor should immediately be notified, to determine if overtime is warranted. If there is continued abuse of accessing after-hours, phone privileges may be terminated, and disciplinary action may be taken.
CITY-OWNED CELL PHONES:
The City may own and retain cell phones for emergency, disaster recovery, and/or other business purposes, including:
A. Public Safety
1. On-call department(s) cell phone(s)
2. Supervision cell phone(s) used by supervisors throughout the day and who may be subject to calls in the off times.
B. Employees with a business need for a cellular phone may be assigned a City issued phone.
OVERSIGHT, APPROVAL, & FUNDING:
A. Individual departments and department heads are responsible for identifying employees who hold positions that include the need for a cell phone.
B. The department head is responsible for overseeing employee cell phone needs and assessing each employee's continued need of a cell phone for business purposes and shall review annually.
C. The City Manager will have the final approval authority.
D. Each department shall be responsible for cellphone costs for its personnel.
CANCELLATION:
City reserves the right to immediately terminate any cell phone issuance or stipend arrangement if:
A. An employee terminates employment with the City.
B. The employee changes position within the City, or there is a change in the employee's duties, which no longer requires the use of a cell phone for business reasons.
C. There is misuse/misconduct with the phone.
D. A decision by management (unrelated to employee misconduct) results in the need to end the program.
E. The employee does not want to retain the current cell phone contract for personal purposes.