CITY COUNCIL MEETING AGENDA July 19, 2022
CITY COUNCIL MEETING AGENDA
City Council Chambers
4488 Red Bluff Street
Shasta Lake. CA 96019
Tuesday, July 19, 2022 at 6:00 PM
Mayor: Rick Kern
Vice Mayor: Matt Doyle
Council Members: Pamelyn Morgan, Janice Powell, Greg Watkins
OTHER WAYS TO PARTICIPATE IN THE MEETING
• Watch a livestream of the meeting online or view the recording any time after the meeting concludes at the following: cityofshastalake.org/meetings • Submit public comment by mail or email addressed to City Clerk, City of Shasta Lake, PO Box 777, Shasta Lake, CA 96019 or [email protected]. Mailed and emailed comments must be received one day prior to the meeting to be included. 6:00 PM CALL TO ORDER – REGULAR MEETING:
Call to order (please place electronic devices on silent) Statement for the record of Council Members present or absent Pledge of Allegiance
Invocation
AWARDS & RECOGNITIONS: None
The Brown Act prohibits the Council from taking action on any item not placed on the Agenda in most cases. The Brown Act requires any non-confidential documents or writings distributed to a majority of the City Council less than 72 hours before a regular meeting to be made available to members of the public at the same time they are distributed.
Should supplemental materials to be evaluated in the decision-making process be made available to the members of the legislative body at the meeting, seven (7) copies must be provided to the City Clerk who will distribute them.
Councilmembers are encouraged to contact the City Manager prior to the meeting with questions or concerns regarding any item on the Agenda so that their questions and concerns can be adequately addressed at the meeting.
Agenda packets are available for public review at City Hall, 4477 Main Street, Shasta Lake, CA during normal business hours of 7:00 a.m. to 4:00 p.m. weekdays, excluding holidays.
In Compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please call (530) 275-7407. Notification 48 hours prior to the meeting is requested to enable the City to make reasonable arrangements to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title II).
CITY COUNCIL MEETING AGENDA July 19, 2022
PRESENTATIONS:
Sara Sundquist, Healthy Shasta Coordinator – Presentation on Healthy Shasta Partner Leadership Team. City Council may appoint a member to serve on the Team.
Tony Thomasy, Water Utility Specialist – Update on Tank Maintenance contract for Tank 1 Rehabilitation.
COMMISSION, COMMITTEE, AND OUTSIDE AGENCY REPORTS:
PUBLIC COMMENT:
This time is set aside for citizens to address the City Council on matters listed on the Consent Agenda as well as other items not included on the Regular Agenda. If your comments concern an item noted on the regular agenda, please address the Council when that item is open for public comment. Each speaker is allocated three (3) minutes to speak. Speakers may not cede their time. Comments should be limited to matters within the jurisdiction of the City. Council discussion or action cannot be taken on items not listed on the agenda other than to receive comments. Speaker forms are available from the City Clerk, 4477 Main Street, Shasta Lake, on the City’s website, or at the back of the meeting hall. If you have documents to present to members of Council, please provide a minimum of seven copies.
CONSENT AGENDA:
The items listed under the Consent Agenda are considered routine business and will be voted on together by one motion unless a Council Member requests a specific item to be removed and discussed separately.
1. Acceptance of the July 5, 2022 Regular Meeting Minutes. (page 1)
2. Resolution to accept the Street Improvements 2022 project and authorize the filing of a notice of completion. (page 3)
3. Resolution to accept the Shasta Lake Dog Park project (at Akard Park) and authorize the filing of a notice of completion. (page 5)
4. Information Item: (page 7)
Checks, E-Payments, and Wires
6/09/2022 $1,932,476.10
6/16/2022 $863,140.64
6/23/2022 $2,424,617.80
Payroll:
7/01/2022 $174,687.25
CITY COUNCIL MEETING AGENDA July 19, 2022
PUBLIC HEARINGS: None
REGULAR AGENDA: None
STAFF COMMENTS:
CITY COUNCIL COMMENTS AND REPORTS:
This is the time set aside for Council Members, who may so desire, to give brief comments or reports concerning City matters. The City Council may not enter into discussion on matters reported. Statements made by individual Council Members should not be interpreted as a statement of the City Council. The City Council only takes action by majority vote. • Brief reports by members of the Council regarding correspondence, events and/or meetings attended, and upcoming meetings/events.
• Suggestions/motions for future agenda items.
• In compliance with Assembly Bill 1234, Council will report on attendance at conferences/meetings/events where expenses are reimbursed by the City.
ADJOURNMENT:
Meetings are broadcast on the Wednesday following the meeting at 6:00 PM and the following Friday at 2:00 PM on Charter Channel 181. Videos of meetings are also available through the City website: www.cityofshastalake.org
MEETING OF THE CITY OF SHASTA LAKE CITY COUNCIL
MINUTES OF THE REGULAR MEETING
HELD TUESDAY JULY, 2022 AT THE
CITY COUNCIL CHAMBERS, 4488 RED BLUFF ST, SHASTA LAKE, CALIFORNIA 6:00 PM CALL TO ORDER - Regular Session
Mayor Kern convened the regular meeting at 6:10 PM
Council Members present: Morgan,Powell, Watkins, Kern
Council Members absent: Doyle
Pledge
Invocation
AWARDS AND RECOGNITIONS
Proclamation recognizing July as Park and Recreation Month.
COMMUNICATIONS
Presentations:
Public Comment:
Kristi Mathews commented on drought related issues and looking for ways to capture wasted water.
Commission/Committee reports:
CONSENT AGENDA
1. Acceptance of the June 7, 2022 Regular Meeting Minutes.
2. Acceptance of the June 21, 2022 Regular Meeting Minutes.
3. Ordinance approving Military Equipment Use Policy for the City of Shasta Lake.
4. Information Item:
Checks, E-Payments, and Wires
05/13/2022 $1,196,576.15
05/26/2022 $228,242.66
06/02/2022 $920,329.63
Payroll:
05/06/2022 $ 173,380.41
05/20/2022 $178,912.39
06/03/2022 $176,677.28
06/17/2022 $177,223.31
07/01/2022 $174,687.25
Motion/Vote:
By motion made/seconded (Watkins/Morgan), and carried, the consent items were approved.
PUBLIC HEARINGS
1 Minutes – July 5, 2022
5. Public Hearing and possible action to approve a Resolution establishing a “Mitigation Fee In Lieu of Onsite Tree Replanting” pursuant to Section 12.36.075 C of the City of Shasta Lake Municipal Code.
Mayor Kern opened the public hearing.
Peggy Kline, Pat Lind, David Ledger, Kristi Mathews, Tena Eisenbiesz, and Cheryl provided public input.
Motion/Vote:
By motion made/seconded (Morgan/Watkins), and carried, Resolution CC-2022-73 was approved.
REGULAR AGENDA
6. Presentation from North State Planning & Development at Chico State Enterprise on the Community Economic Resilience Fund (CERF) and possible action to provide a letter of support for the Regional Convener and Fiscal Agent.
Council consensus was to authorize the submittal of a letter of Support.
7. Review and possible approval of the Parks and Recreation Advisory Commission’s recommendation for the American Rescue Plan Act (ARPA) parks projects and possible direction to staff for the hiring of a consultant to prepare the design and cost estimates.
Public Comments:
Travis Humphrey, Robert Edmond, Brian Harris, Ian Smart, Ryan Dye, Brian Hargrave, Justin Jones, Rose Smith, Rick Hargrave, Sara Humphrey all spoke in support of the Parks and Recreation Advisory Commission’s recommendations.
Council consensus was to accept the Parks and Recreation Advisory Commission’s recommendations.
8. Discussion and possible designation of Voting Delegate(s) for the League of California Annual Business Meeting.
Motion/Vote:
By motion made/seconded (Watkins/Morgan), and carried, Resolution CC-2022-74 was approved.
COMMUNICATIONS
Staff Comments
City Council Comments
Councilmembers reported on recent events and meetings they attended.
ADJOURNMENT
With no further business, Mayor Kern adjourned the meeting at 8:56 pm. _____________________________
TONI M. COATES, CMC, City Clerk
2 Report and Recommendations 2
Reviewed and Approved
City Manager
AGENDA ITEM
City Council
TO: Mayor and City Council Members
FROM: Will Bond, City Engineer/Public Works Director
DATE: July 19, 2022
SUBJECT: Authorization to file a Notice of Completion
Street Improvements 2022 Project – Bid No. 2022-04
FILE NO.: S-070-150-623
RECOMMENDATION:
Staff requests that the City Council consider accepting the project as complete and authorize the filing of a Notice of Completion for the 2022 Street Improvements Project (2022-04).
BACKGROUND:
On April 5, 2022, the City Council approved resolution CC-2022-40 authorizing the City Manager to enter into a contract with Tullis Inc., for the purposes of performing the above project.
Staff has determined that the work specified in the contract has been completed and is in substantial conformance with the Plans and Specifications. Therefore, staff recommends that the Council accept the Project and authorize the filing of a Notice of Completion at the Shasta County Recorder’s Office.
FISCAL IMPACTS:
Awarded construction contract: $ 1,415,130.00
Approved expenditure not to exceed: $ 1,740,000.00
Total project construction cost: $ 1,735,680.05
This project was funded through SB1 RMRA funds and previously budgeted Pavement Striping and Street Paving Project funds.
ATTACHMENTS:
Resolution
DISTRIBUTION:
City Council
3 RESOLUTION CC 2022-xx
________________________________________________________________________________
A RESOLUTION OF THE CITY OF SHASTA LAKE CITY COUNCIL TO ACCEPT THE STREET IMPROVEMENTS 2022 PROJECT AND AUTHORIZE THE FILING OF A NOTICE
OF COMPLETION
________________________________________________________________________________ WHEREAS, the City entered into a contract with Tullis, Inc. for the performance of the Street Improvements 2022 Project; and
WHEREAS, Tullis, Inc. has completed the project to the satisfaction of City staff.
NOW, THEREFORE BE IT RESOLVED THAT the City of Shasta Lake City Council hereby accepts the Street Improvements 2022 Project (2022-04) as complete and authorizes staff to file a Notice of Completion with the Shasta County Recorder’s Office.
PASSED, APPROVED, AND ADOPTED this 19th day of July 2022, by the following vote:
AYES:
NOES:
ABSENT:
RICK KERN, MAYOR
ATTEST:
TONI M. COATES, CMC
City Clerk
4 Report and Recommendations 3
Reviewed and Approved
City Manager
AGENDA ITEM
City Council
TO: Mayor and City Council Members
FROM: Will Bond, City Engineer/Public Works Director
DATE: July 19, 2022
SUBJECT: Authorization to file a Notice of Completion
Akard Park – Shasta Lake Dog Park Conversion – Bid No. 2022-08 FILE NO.: C-070-060-004
RECOMMENDATION:
Staff requests that the City Council consider accepting the project as complete and authorize the filing of a Notice of Completion for the Akard Dog Park Conversion Project (2022-08).
BACKGROUND:
On April 5, 2022, the City Council approved resolution CC-2022-39 authorizing the City Manager to enter into a contract with Builder Solutions, Inc. for the purposes of performing the above project.
Staff has determined that the work specified in the contract has been completed and is in substantial conformance with the Plans and Specifications. Therefore, staff recommends that the Council accept the Project and authorize the filing of a Notice of Completion at the Shasta County Recorder’s Office.
FISCAL IMPACTS:
Awarded construction contract: $98,800.00
Total project construction cost: $102,565,27
This project is fully funded through the FY 2022-2023 General fund.
ATTACHMENTS:
Resolution
DISTRIBUTION:
City Council
5 RESOLUTION CC 2022-xx
________________________________________________________________________________
A RESOLUTION OF THE CITY OF SHASTA LAKE CITY COUNCIL TO ACCEPT THE
SHASTA LAKE DOG PARK (AT AKARD PARK) CONVERSION PROJECT AND
AUTHORIZE THE FILING OF A NOTICE OF COMPLETION
________________________________________________________________________________ WHEREAS, the City entered into a contract with Builder Solutions, Inc for the performance of the Akard Dog Park Conversion project (2022-08); and
WHEREAS, Builder Solutions Inc. has completed the project to the satisfaction of City staff.
NOW, THEREFORE BE IT RESOLVED THAT the City of Shasta Lake City Council hereby accepts the Shasta Lake Dog Park Conversion project (2022-08) as complete and authorizes staff to file a Notice of Completion with the Shasta County Recorder’s Office.
PASSED, APPROVED, AND ADOPTED this 19th day of July 2022, by the following vote:
AYES:
NOES:
ABSENT:
RICK KERN, MAYOR
ATTEST:
TONI M. COATES, CMC
City Clerk
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