CITY COUNCIL MEETING AGENDA September 6, 2022
CITY COUNCIL MEETING AGENDA
City Council Chambers
4488 Red Bluff Street
Shasta Lake. CA 96019
Tuesday, September 6, 2022 at 6:00 PM
Closed Session at 5:15 PM
Mayor: Rick Kern
Vice Mayor: Matt Doyle
Council Members: Pamelyn Morgan, Janice Powell, Greg Watkins
OTHER WAYS TO PARTICIPATE IN THE MEETING
• Watch a livestream of the meeting online or view the recording any time after the meeting concludes at the following: cityofshastalake.org/meetings • Submit public comment by mail or email addressed to City Clerk, City of Shasta Lake, PO Box 777, Shasta Lake, CA 96019 or [email protected]. Mailed and emailed comments must be received one day prior to the meeting to be included. 5:15 PM - CLOSED SESSION
Closed Session Pursuant to California Government Code Section 54957 PUBLIC EMPLOYEE ANNUAL PERFORMANCE EVALUATION, TITLE: CITY MANAGER The Brown Act prohibits the Council from taking action on any item not placed on the Agenda in most cases. The Brown Act requires any non-confidential documents or writings distributed to a majority of the City Council less than 72 hours before a regular meeting to be made available to members of the public at the same time they are distributed.
Should supplemental materials to be evaluated in the decision-making process be made available to the members of the legislative body at the meeting, seven (7) copies must be provided to the City Clerk who will distribute them.
Councilmembers are encouraged to contact the City Manager prior to the meeting with questions or concerns regarding any item on the Agenda so that their questions and concerns can be adequately addressed at the meeting.
Agenda packets are available for public review at City Hall, 4477 Main Street, Shasta Lake, CA during normal business hours of 7:00 a.m. to 4:00 p.m. weekdays, excluding holidays.
In Compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please call (530) 275-7407. Notification 48 hours prior to the meeting is requested to enable the City to make reasonable arrangements to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title II).
CITY COUNCIL MEETING AGENDA September 6, 2022
6:00 PM CALL TO ORDER – REGULAR MEETING:
Call to order (please place electronic devices on silent) Statement for the record of Council Members present or absent Pledge of Allegiance
Invocation
Report out regarding Closed Session item.
AWARDS & RECOGNITIONS:
Proclamation for Constitution Day and Citizenship Day (Sept 17) and Constitution Week (Sept 17-23).
PRESENTATIONS:
COMMISSION, COMMITTEE, AND OUTSIDE AGENCY REPORTS:
PUBLIC COMMENT:
This time is set aside for citizens to address the City Council on matters listed on the Consent Agenda as well as other items not included on the Regular Agenda. If your comments concern an item noted on the regular agenda, please address the Council when that item is open for public comment. Each speaker is allocated three (3) minutes to speak. Speakers may not cede their time. Comments should be limited to matters within the jurisdiction of the City. Council discussion or action cannot be taken on items not listed on the agenda other than to receive comments. Speaker forms are available from the City Clerk, 4477 Main Street, Shasta Lake, on the City’s website, or at the back of the meeting hall. If you have documents to present to members of Council, please provide a minimum of seven copies.
CONSENT AGENDA:
The items listed under the Consent Agenda are considered routine business and will be voted on together by one motion unless a Council Member requests a specific item to be removed and discussed separately.
1. Acceptance of the August 16, 2022 Regular Meeting Minutes.
2. Resolution to declare American Foam Experts the lowest responsive, responsible bidder, award a construction contract in the amount of $52,318.00 to American Foam Experts for the construction of the Wastewater Treatment Plant Control Building Reroofing Project, and approve total expenditure for construction not to exceed $60,000.
PUBLIC HEARINGS: None
CITY COUNCIL MEETING AGENDA September 6, 2022
REGULAR AGENDA:
3. Discussion and possible action to declare support for Shasta Interfaith’s mission. The purpose of their association is to support, advocate, and build understanding for diversity.
4. Discussion and possible action on a Resolution approving the Energy Efficiency Lighting Upgrade at Shasta Field in Bizz Johnson Park.
5. Update on City Facility Rentals.
STAFF COMMENTS:
CITY COUNCIL COMMENTS AND REPORTS:
This is the time set aside for Council Members, who may so desire, to give brief comments or reports concerning City matters. The City Council may not enter into discussion on matters reported. Statements made by individual Council Members should not be interpreted as a statement of the City Council. The City Council only takes action by majority vote. • Brief reports by members of the Council regarding correspondence, events and/or meetings attended, and upcoming meetings/events.
• Suggestions/motions for future agenda items.
• In compliance with Assembly Bill 1234, Council will report on attendance at conferences/meetings/events where expenses are reimbursed by the City.
ADJOURNMENT:
Meetings are broadcast on the Wednesday following the meeting at 6:00 PM and the following Friday at 2:00 PM on Charter Channel 181. Videos of meetings are also available through the City website: www.cityofshastalake.org
PROCLAMATION
A CITY OF SHASTA LAKE MAYOR’S PROCLAMATION FOR
CONSTITUTION DAY AND CITIZENSHIP DAY (SEPTEMBER 17TH) AND CONSTITUTION WEEK (SEPTEMBER 17-23)
WHEREAS, to honor the timeless principles enshrined in our Constitution, the U.S. Congress has, by joint Resolution of February 29, 1952, designated September 17, as "Constitution Day and Citizenship Day"; and
WHEREAS, by joint Resolution of August 2, 1956 the U.S. Congress further requested that the President proclaim the week beginning September 17 and ending September 23 of each year as “Constitution Week”; and
WHEREAS, for more than two centuries, women and men (U.S. Citizens) have struggled and strived to make good on the promise of our founding document and to expand the promise of America by amending our Constitution in accordance with our growth and progress as a Nation.
NOW, THEREFORE, BE IT PROCLAIMED by the Mayor of the City of Shasta Lake that September 17th be recognized as Constitution Day and Citizenship Day; and BE IT FURTHER PROCLAIMED THAT September 17-23 be recognized as Constitution Week.
Dated this 6th day of September 2022
RICK KERN, Mayor
1 MEETING OF THE CITY OF SHASTA LAKE CITY COUNCIL
MINUTES OF THE REGULAR MEETING
HELD TUESDAY AUGUST, 16, 2022 AT THE
CITY COUNCIL CHAMBERS, 4488 RED BLUFF ST, SHASTA LAKE, CALIFORNIA
6:00 PM CALL TO ORDER - Regular Session
Mayor Kern convened the regular meeting at 6:10 PM
Council Members present: Doyle, Morgan,Powell, Watkins, Kern Council Members absent: None
Pledge
Invocation
AWARDS AND RECOGNITIONS
Introduction of Ernie Andrus and presentation of a gift honoring him and his 99th birthday.
Proclamation for National Preparedness Month – September 2022
COMMUNICATIONS
Presentations:
Public Comment:
Shasta County Supervisor Jones – reported that Shasta County has declared a state of emergency in regards to drought which will allow opportunities for grant funding. He spoke about the Shasta County Fire Counsel which is a new commission. He spoke about plans for a new jail.
Jim Mark spoke about information about the disappearance of Tera Smith and the cold case.
Commission/Committee reports:
CONSENT AGENDA
1. Acceptance of the July 19, 2022 Regular Meeting Minutes.
2. Resolution to accept the Downtown Parking Lot Project and authorize the filing of a Notice of Completion. ITEM PULLED FOR DISCUSSION
3. Resolution to declare M5 Excavation the lowest responsive, responsible bidder, award a construction contract in the amount of $42,759.64 to M5 Excavation for the construction of the Lift Station 5 Manhole Modifications Project, and approve total expenditure for construction not to exceed $50,000.00.
4. Resolution authorizing the City Manager to issue a California Climate Credit to the City of Shasta Lake Electric Customers.
5. Information Item:
Checks, E-Payments, and Wires
2 06/30/2022 $980,359.48
07/07/2022 $776,371.24
07/14/2022 $1,758,830.16
07/22/2022 $335,358.75
Payroll:
07/15/2022 $187,544.55
07/29/2022 $185,577.16
Motion/Vote:
By motion made/seconded (Watkins/Doyle), and carried, the consent items were approved.
2. Resolution to accept the Downtown Parking Lot Project and authorize the filing of a Notice of Completion. ITEM PULLED FOR DISCUSSION
Motion/Vote:
By motion made/seconded (Powell/Watkins), and carried, Resolution CC-2022-77 was approved.
PUBLIC HEARINGS None
REGULAR AGENDA
6. Discussion and possible action on a Resolution modifying the amount authorized by Resolution CC-18-20 and establishing a limit of $125,000 for the on-call engineering, surveying, and architectural-related professional services list.
Motion/Vote:
By motion made/seconded (Watkins/Morgan), and carried, Resolution CC-2022-80 was approved with a modification to change the limit to $150,000.
7. Discussion and possible action on a Resolution authorizing the City Manager to execute and submit construction grant and loan applications and related documents to the State Water Resources Control Board Clean Water State Revolving Fund (CWSRF) for the construction of the Force Main Replacement Project.
Motion/Vote:
By motion made/seconded (Watkins/Doyle), and carried, Resolution CC-2022-81 was approved.
8. Discussion and possible action on a Resolution for allowance of financing for construction of the Force Main Replacement Project with moneys from the Clean Water State Revolving Fund (CWSRF).
Motion/Vote:
By motion made/seconded (Morgan/Powell), and carried, Resolution CC-2022-82 was approved.
9. Discussion and possible action on a Resolution determining three city-owned parcels located at 4605 Shasta Dam Blvd (005-250-059-000); 4659 Shasta Dam Blvd (005-250-063-000); and vacant land (007-010-096) to be exempt surplus land pursuant to Government Code Sections 25539.4 and 54221(f)(1)(A) for the development of affordable housing and determining the project is exempt from review under the California Environmental Quality Act (CEQA).
Motion/Vote:
By motion made/seconded (Morgan/Watkins), and carried, Resolution CC-2022-83 was approved. 3 COMMUNICATIONS
Staff Comments
City Manager Jessaca Lugo reported that future National Night Out events would be held later in the year to avoid extreme heat. She also reported that our customers have reduced water use by 22%. She announced that the City’s GIS Coordinator, Devon Hedemark, received an award for Exemplary Use of GIS.
City Council Comments
Councilmembers reported on recent events and meetings they attended.
ADJOURNMENT
With no further business, Mayor Kern adjourned the meeting at 7:43 pm.
____________________________
TONI M. COATES, CMC, City Clerk
4 Report and Recommendations 2
Reviewed and Approved
City Manager
AGENDA ITEM
City Council
TO: Mayor and City Council Members
FROM: Will Bond, City Engineer / Public Works Director
DATE: September 6, 2022
SUBJECT: Construction Contract Award
Wastewater Treatment Plant Control Building Re-Roof Project Bid No. 2022-13
FILE NO.: New
RECOMMENDATION:
Staff requests that the City Council consider awarding the WWTP Control Building Re-Roof project to American Foam Experts of Galt, CA in the amount of $52,318.00 and approve a total of $60,000 to allow for a contract contingency.
BACKGROUND:
The WWTP Control Building Re-Roof project is being constructed due to the aging roof of the WWTP control building. The existing roof is the original and is 45 years old. The roof will be replaced with a fully adhered thermoplastic polyfin (TPO) roof. The contract document requires a 20-year warranty of the roof. Other minor modifications to the roof include new down spouts, roof jacks and soffit repair.
Four (4) bids were received on September 1, 2022. All four bids were deemed to be responsive.
The bids ranged from a low responsive bid of $52,318.00 to a high responsive bid of $58,823.00.
The lowest responsive bid was about 5% lower than the Engineer’s Estimate of $55,000.00 and the highest responsive bid was about 7% higher than the Engineer’s Estimate. A Bid Summary is attached.
FISCAL IMPACTS:
This project is funded through currently budgeted wastewater funds (530-340).
ATTACHMENTS:
Resolution, Bid Summary
5 DISTRIBUTION:
City Council
PROJECT LOCTION MAP:
6 RESOLUTION CC 2022-xx
________________________________________________________________________________
A RESOLUTION OF THE CITY OF SHASTA LAKE CITY COUNCIL TO DECLARE AMERICAN
FOAM EXPERTS LOWEST RESPONSIVE, RESPONSIBLE BIDDER, AWARD A CONSTRUCTION CONTRACT IN THE AMOUNT OF $52,318.00 TO AMERICAN FOAM EXPERTS FOR THE
CONSTRUCTION OF THE WASTEWATER TREATMENT PLANT CONTROL BUILDING RE-ROOF
PROJECT, AND APPROVE TOTAL EXPENDITURE FOR CONSTRUCTION NOT TO EXCEED $60,000.00
________________________________________________________________________________ WHEREAS, The City advertised for competitive bids to construct the above project starting on July 29, 2022; and
WHEREAS, The City opened four competitive bids on September 1, 2022; and WHEREAS, the lowest responsive, responsible bidder was American Foam Experts of Galt, CA with a bid of $52,318.00 and
WHEREAS, in addition to the construction contract funds, contingency funds need to be allocated, creating a construction budget of $60,000.00.
NOW, THEREFORE, BE IT RESOLVED THAT the City of Shasta Lake City Council hereby:
Declares American Foam Experts of Galt CA the low responsive, responsible bidder, awards a construction contract in the amount of $$52,318.00 American Foam Experts of Galt CA for the construction of the Wastewater Treatment Plan Control Building Re-roof project, and approves a total expenditure for construction not to exceed $60,000.
PASSED, APPROVED, AND ADOPTED this 6th day of September 2022, by the following vote:
AYES:
NOES:
ABSENT:
RICK KERN, MAYOR
ATTEST:
TONI M. COATES, CMC
City Clerk
7 Engineer's Estimate
License No. 969486 License No. 483339
DIR No. 1000026412 DIR No. 1000024662
Item # Description Est. Quantity Unit Unit Price Total Unit Price Total Unit Price Total 1 Re-Roof Control Building 1 LS $55,000.00 $55,000.00 $52,318.00 $52,318.00 $53,900.00 $53,900.00 Total: $55,000.00 $52,318.00 $53,900.00
Subcontractor(s):
xxx WSP Roofing
License No. 832752 License No. 696974
DIR No. 1000000927 DIR No. 1000005830
Item # Description Est. Quantity Unit Unit Price Total Unit Price Total 1 Re-Roof Control Building 1 LS $54,000.00 $54,000.00 $58,823.00 $58,823.00 Total: $54,000.00 $58,823.00
Subcontractor(s):
xxx
Wait Roofing
Wastewater Treatment Plant Control Building Re-Roofing Project Bid No. 2022-13
Bid Opening Date: September 1, 2022
Harbert Roofing
American Foam Experts
8 August 25, 2022
Shasta Lake City Council
Shasta Lake, CA
Re: Antisemitism in Redding, CA
Mayor and Members of Shasta Lake City Council:
Shasta Interfaith is an association of over twenty faith communities, associates, and volunteers that began meeting in 1993. The purpose of the association is to support, advocate and build understanding for diversity. Since its inception, Shasta Interfaith has held vigils for the Muslim attacks in New Zealand, the Carr Fire, Sikh discrimination, and others. In February 2022, Shasta Interfaith did an exhibit honoring those impacted by COVID.
Annually, Shasta Interfaith presents the Thanksgiving Interfaith Service where diverse religious and spiritual traditions offer thanks from their specific traditions.
Additionally, Shasta Interfaith has held a press conference for the vandalism of the Sikh Centre, Anderson, affirming its stance of welcoming diversity in the north state. A number of nonviolence workshops, prayer vigils, and community educational forms have been presented as well as serving on panels educating local groups about the value of diversity. Shasta Interfaith has also served as a co-sponsor for the World AIDS Day annual event, floating of the peace lanterns, and other such community-building events.
With the recent distribution of antisemitism literature in east Redding, Shasta Interfaith feels it is critical to affirm our support of not only our Jewish brothers and sisters but all expressions of diversity. Diversity is our strength. We can learn and grow by learning to respect our differences.
Temple Beth Israel has been actively involved with Shasta Interfaith for many years in support of diversity. Shasta Interfaith deeply values and supports Temple Beth Israel, all Jewish people, and all people no matter their origin, faith tradition or have a view of electing not to practice a particular faith tradition. We uphold that all people have value and encourage all community members to actively support diversity. We also encourage the local media and government officials to express support of diversity and contact the group focused on by discrimination to demonstrate support of diversity.
With Respect,
Lynn E. Fritz, Chair
[email protected]
[email protected]
9 Report and Recommendations 4 Reviewed and Approved
City Manager
AGENDA ITEM
City Council Meeting
TO: Mayor and City Council Members
FROM: James Takehara, Electric Utility Director
DATE: August 31, 2022
SUBJECT: Energy Efficiency Lighting Upgrade at Shasta Field in Bizz Johnson Ball Park
FILE NO: G-100-150-035
RECOMMENDATION:
Staff recommends the City Council adopt a resolution authorizing the City Manager to enter into purchase and service agreements to install LED sports lighting equipment at Shasta Field at Bizz Johnson Ball Park.
BACKGROUND:
The City completed an energy efficiency retrofit of sports field lighting equipment at Wynne Price Field in August 2022, with funding authorized by City Council Resolution CC-2022-47. After completing the retrofit, the City Electric Department measured a 30% reduction in electricity use compared to the old system. Staff recommends expanding the energy efficiency sports lighting project to Shasta Field in Bizz Johnson Ball Park.
City received pricing for materials from Musco Sports Lighting, LLC (“Musco”) who provided pricing under Sourcewell contract number 071619-MSL. Sourcewell is a public agency that offers purchasing support services to its Members, which includes the City of Shasta Lake (ID# 112132).
Sourcewell issued a competitive price public bid under RFP #071619 for sports lighting and related supplies and services and awarded a contract for said services to Musco through this competitive solicitation. The City’s membership with Sourcewell allows access to its cooperative contracts. Staff recommends using the City’s membership with Sourcewell to access the competitively bid pricing for the sports lighting material.
The lighting retrofit proposed at Shasta Field is smaller in scope than that at Wynne Price Field.
The light poles at Shasta Field are suitable for continued use, so only the lighting fixtures need replacement. Staff has included continency funds in the requested budget in the event other components are deemed in need of replacement once the project starts (e.g., wiring, conduit, etc.). Staff expects the lighting retrofit project would be completed before next Spring’s baseball season, given lead time on material and with consideration of other electric department projects. 10 FISCAL IMPACTS:
The requested budget for the lighting replacement is $125,000 including contingency. The costs includes $89,855.00 for material costs quoted from Musco. Staff requests the City Council appropriate funds from the Public Benefit Fund and Greenhouse Gas auction proceeds due to the energy efficiency benefits this project brings to the City.
ATTACHMENTS:
Resolution
Material quote
DISTRIBUTION:
City Council
11 RESOLUTION NO. CC-2022-xx
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SHASTA LAKE APPROVING THE
ENERGY EFFICIENCY LIGHTING UPGRADE
AT SHASTA FIELD IN BIZZ JOHNSON BALL PARK
WHEREAS, the City Council adopted Resolution CC-2022-47 which approved the energy efficiency lighting upgrade at Wynne Price Baseball Field using Public Benefit and Greenhouse Gas Auction Proceeds; and
WHEREAS, the City completed the upgrades at Wynne Price Baseball Field in August 2022; and WHEREAS, staff observed that the upgraded sports lighting equipment has created a 30% measured reduction in electricity consumption compared to the original sports lighting equipment at Wynne Price Baseball Field; and
WHEREAS, staff has identified Shasta Field at Bizz Johnson Ball Park as a candidate to pursue a similar energy efficiency upgrade project using LED technology, specifically at Shasta Field; and
WHEREAS, LED technology is an energy efficient alternative to traditional sports lighting technology that is available for sports field lighting application that tends to have lower maintenance burdens and lower operating costs when compared on a like-for-like basis; and WHEREAS, the City received a quote from Musco Sports Lighting, LLC for the purchase and delivery of LED field lighting equipment priced under cooperative contracting through Sourcewell, a public agency of which the City is a Member; and
WHEREAS, the City desires to upgrade the sports lighting equipment at Shasta Field in the Bizz Johnson Ball Park with LED equipment.
NOW, THEREFORE, BE IT RESOLVED that the City of Shasta Lake City Council:
1. Determines it is in the City’s best interest to use the City’s membership with Sourcewell to access material pricing for LED sports lighting equipment from Musco Sport Lighting, LLC, which were obtained under competitive public bidding in RFP #071619,
2. Authorizes the City Manager to enter into the necessary purchase and service agreements to upgrade the sports lighting at Shasta Field under a total budget authorization of $125,000.00, and
3. The funds are appropriated from the Electric Fund’s “Public Benefit Fund” and “Greenhouse Gas auction proceeds” due to the project’s energy efficiency benefits.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Shasta Lake held on September 6, 2022 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_____________________________
RICK KERN, Mayor
ATTEST: _____________________________
TONI M. COATES, CMC, City Clerk
12 13
14 Report and Recommendations 5 Reviewed and Approved
City Manager
AGENDA ITEM
City Council Meeting
TO: Mayor and City Council Members
FROM: Jessaca Lugo, City Manager
DATE: September 6, 2022
SUBJECT: Update on City Rental Facilities
FILE NO: None
RECOMMENDATION:
At the request of Councilwoman Powell, staff recommends the City Council receive an update on the various facilities the City rents to the public.
BACKGROUND:
The City of Shasta Lake offers a variety of facilities to host your special event, wedding, theater performance, birthday party, conference, or small meeting. The city also has many athletic fields for baseball, softball, soccer, and other sports available to rent for games and tournaments.
Staff will provide an update on the following facilities:
Larry J. Farr Community Center
Visitor Center Meeting Room
Clair Engle Park
Bizz Johnson Park
Margaret Polf Park
Wynne Price Park
FISCAL IMPACTS:
No Fiscal Impacts for this update
ATTACHMENTS:
None
DISTRIBUTION:
City Council
15