CITY COUNCIL MEETING AGENDA June 6, 2023
CITY COUNCIL MEETING AGENDA
City Council Chambers
4488 Red Bluff Street
Shasta Lake. CA 96019
Tuesday, June 6, 2023, at 6:00 PM
Mayor: Greg Watkins
Vice Mayor: Janice Powell
Council Members: Tena Eisenbeisz, Justin Jones, Pamelyn Morgan
OTHER WAYS TO PARTICIPATE IN THE MEETING
• Watch a livestream of the meeting online or view the recording any time after the meeting concludes at the following: cityofshastalake.org/meetings
• Submit public comment by mail or email addressed to City Clerk, City of Shasta Lake, PO Box 777, Shasta Lake, CA 96019 or [email protected]. Mailed and emailed comments must be received one day prior to the meeting to be included.
6:00 PM CALL TO ORDER – REGULAR MEETING:
Call to order (please place electronic devices on silent) Statement for the record of Council Members present or absent Pledge of Allegiance
Invocation
AWARDS & RECOGNITIONS:
PRESENTATIONS:
John C. Andoh, CCT, CPM, Transit General Manager, Redding Area Bus Authority.
The Brown Act prohibits the Council from taking action on any item not placed on the Agenda in most cases. The Brown Act requires any non-confidential documents or writings distributed to a majority of the City Council less than 72 hours before a regular meeting to be made available to members of the public at the same time they are distributed.
Should supplemental materials to be evaluated in the decision-making process be made available to the members of the legislative body at the meeting, seven (7) copies must be provided to the City Clerk who will distribute them.
Councilmembers are encouraged to contact the City Manager prior to the meeting with questions or concerns regarding any item on the Agenda so that their questions and concerns can be adequately addressed at the meeting.
Agenda packets are available for public review at City Hall, 4477 Main Street, Shasta Lake, CA during normal business hours of 7:00 a.m. to 4:00 p.m. weekdays, excluding holidays.
In Compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please call (530) 275-7407. Notification 48 hours prior to the meeting is requested to enable the City to make reasonable arrangements to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title II).
CITY COUNCIL MEETING AGENDA June 6, 2023
Devin Owens, Shasta Lake Fire Protection Officer – Quarterly Report. (page 1) COMMISSION, COMMITTEE, AND OUTSIDE AGENCY REPORTS:
Outside Agency Funding Reports: (page 2)
Shasta Lake Chamber of Commerce
Shasta Lake Gateway Library
One Safe Place
PUBLIC COMMENT:
This time is set aside for citizens to address the City Council on matters listed on the Consent Agenda as well as other items not included on the Regular Agenda. If your comments concern an item noted on the regular agenda, please address the Council when that item is open for public comment. Each speaker is allocated three (3) minutes to speak. Speakers may not cede their time. Comments should be limited to matters within the jurisdiction of the City. Council discussion or action cannot be taken on items not listed on the agenda other than to receive comments. Speaker forms are available from the City Clerk, 4477 Main Street, Shasta Lake, on the City’s website, or at the back of the meeting hall. If you have documents to present to members of Council, please provide a minimum of seven copies.
CONSENT AGENDA:
The items listed under the Consent Agenda are considered routine business and will be voted on together by one motion unless a Council Member requests a specific item to be removed and discussed separately.
1. Acceptance of the Minutes of the May 16, 2023, regular meeting. (page 3)
2. Resolution accepting the Backwash Separation Tank No. 2 Project and authorizing the filing of a Notice of Completion.
3. Resolution approving a supplemental appropriation of $40,000 for California Automated Permitting Process Program Grant APP-22-243 and authorizing the City Manager to execute any necessary agreements pertaining to this grant.
4. Resolution approving the fourth annual Wildfire Mitigation Plan (Version 2.0)
5. Information Item:
Checks, E-payments, and Wires
4/07/2023 $220,511.76
4/20/2023 $828,191.65
Payrolls
4/21/2023 $182,531.03
5/05/2023 $184,801.36
CITY COUNCIL MEETING AGENDA June 6, 2023
PUBLIC HEARINGS: None
REGULAR AGENDA:
6. Discussion and possible direction regarding criteria for appointment to the Planning Commission.
7. Discussion and possible action regarding cancellation of the July 4, 2023, regular meeting.
8. STAFF COMMENTS:
9. CITY COUNCIL COMMENTS AND REPORTS:
This is the time set aside for Council Members, who may so desire, to give brief comments or reports concerning City matters. The City Council may not enter into discussion on matters reported.
Statements made by individual Council Members should not be interpreted as a statement of the City Council. The City Council only takes action by majority vote. • Brief reports by members of the Council regarding correspondence, events and/or meetings attended, and upcoming meetings/events.
• Suggestions/motions for future agenda items.
• In compliance with Assembly Bill 1234, Council will report on attendance at conferences/meetings/events where expenses are reimbursed by the City.
ADJOURNMENT:
Meetings are broadcast on the Wednesday following the meeting at 6:00 PM and the following Friday at 2:00 PM on Charter Channel 181. Videos of meetings are also available through the City website: www.cityofshastalake.org Shasta Lake Fire Protection District
4126 Ashby Ct., Shasta Lake, CA 96019 (530) 275-7474 Fax (530) 275-6502 www.shastalakefpd.org
PREVENTION OFFICER REPORT
The primary focus over the last three months has been on weed abatement and outreach efforts to mitigate fire hazards on private property that are potential fire threats across the city.
Shasta Lake Fire Protection District created our “Crush the Brush” community event to assist our citizens with removal of hazardous fire fuels and brush debris around their home in preparation for the upcoming fire season. This is a great opportunity to assist community members that may not be comfortable burning on their property or do not have the time to do so. This community event will be free of charge for our residents and take place on two Saturdays in June; the 10th and 24th, 2023. All social media for the district has been updated and has been assigned to members of the district to keep the community up to date.
Weed Abatement: March - May 2023, 22 notices have been sent out. Youth Program: In March, the district participated in “Career Day” at Grand Oaks School. The district was also able to participate in the May 2023 Career Fair Day at Central Valley High School.
Business Inspections: March - May 2023, 29 business inspections have been completed. 19 of these business inspections had violations that warranted corrections. Once corrected, the district will re-inspect for compliance.
Fires: The district has responded to 14 fires from March – May 2023 with 1 Citation issued. • 0 Vegetation Fires
• 5 Structure Fires
• 0 Vehicle Fires
• 9 Illegal Burn Piles
Respectfully Submitted,
Devin Owens
Devin M. Owens
Fire Marshal/ Prevention Officer
1 Report and Recommendations Reviewed and Approved
City Manager
AGENDA ITEM
City Council Meeting
TO: Jessaca Lugo, City Manager
FROM: Kathie Reid, Executive Assistant
DATE: 6/06/2023
SUBJECT: Outside Agency Donation Reports FY 2021-2022
FILE NO: F-200-060-000
RECOMMENDATION:
Presentations By:
Shasta Lake Chamber
Shasta Lake Gateway Library
One SAFE Place
BACKGROUND
The City of Shasta Lake provides annual donations to various outside agencies for services that will be utilized towards the benefit of our community. Council has requested periodically to receive written/verbal reports on the expenditure status of the donated funds. Staff notified various agencies of the scheduled council meeting. These agencies will have a member report on the status of funding expenditures.
FISCAL IMPACTS:
None
ATTACHMENTS:
None
DISTRIBUTION:
City Council
2 MEETING OF THE CITY OF SHASTA LAKE CITY COUNCIL
MINUTES OF THE REGULAR MEETING
HELD TUESDAY, MAY 16, 2023 AT THE
CITY COUNCIL CHAMBERS, 4488 RED BLUFF ST, SHASTA LAKE, CALIFORNIA
6 6:00 PM CALL TO ORDER - Regular Session
Mayor Watkins convened the regular meeting at 6:00 PM
Council Members present: Eisenbeisz, Jones, Morgan, Powell, Watkins Council Members absent: none
Pledge & invocation
AWARDS AND RECOGNITIONS
PRESENTATIONS:
Durriya Syed, Outreach Analyst, California Department of Insurance Presentation.
James Takehara, Electric Utility Director – follow up on Wildand Fire Protection Agreement.
COMMISSION, COMMITTEE, AND OUTSIDE AGENCY REPORTS
Outside Agency Funding Reports:
Shasta Damboree
Shasta County Chemical People
Ann Morningstar reported on the Mosquito and Vector Control District and mosquito season. She also reported on fire district being understaffed.
Kristie Mathews reported on the Shasta County Commission on Aging and transit services for [email protected] and provided the phone number (530) 226-3075.
Public Comment:
Julia Screechfield spoke regarding the requirements for Planning Commissioners and residents vs. business owners being able to apply.
Kristi Mathews spoke in opposition to the recent appointment to the Planning Commission and supports residents only being able to apply and supports a standardized application process.
Jim Mark spoke about fire season, Planning Commission appointments, term limits, and body cams.
Don Mills spoke about wildfire danger and brush along Yellow Pine.
CONSENT AGENDA
1. Acceptance of the Minutes of the May 2, 2023, regular meeting.
2. Resolution CC-2023-35 to declare J.F. Shea Construction the lowest responsive, responsible bidder, award a construction contract in the amount of $1,151,542.00 to J.F. Shea Construction, Inc. for the construction of the Street Improvements 2023 Project, and approve total expenditure for construction not to exceed $1,275,000.00.
3 Minutes – May 16, 2023
3. Resolution CC-2023-36 to extend the previously adopted 2016 Engineering and Traffic Survey Final Report and retain the speed limit recommendations contained therein.
Motion/Vote:
By motion made/seconded (Jones/Eisenbeisz), and carried, the consent agenda was approved.
PUBLIC HEARINGS None
REGULAR AGENDA None
COMMUNICATIONS
Staff Comments
City Manager Jessaca Lugo spoke about upcoming event at CVHS and the recent waste tire event success.
City Council Comments
ADJOURNMENT
With no further business, Mayor Watkins adjourned the meeting at 8:10 pm.
_____________________________
TONI M. COATES, CMC, City Clerk
4 Report and Recommendations 2 Reviewed and Approved
City Manager
AGENDA ITEM
City Council
TO: Mayor and City Council Members
FROM: Will Bond, City Engineer/Public Works Director
DATE: June 6, 2023
SUBJECT: Authorization to file a Notice of Completion
FILE NO.: Backwash Separation Tank No. 2 – Bid No. 2022-01 RECOMMENDATION:
Staff requests that the City Council consider accepting the project as complete and authorize the filing of a Notice of Completion for the Backwash Separation Tank No. 2 (Bid No. 2022-01).
BACKGROUND:
On November 1, 2022, the City Council approved resolution CC-2022-103 authorizing the City Manager to enter into a contract with RTA Construction, Inc. for the purposes of performing the above project.
Staff has determined that the work specified in the contract has been completed and is in substantial conformance with the Plans and Specifications. Therefore, staff recommends that the Council accept the Project and authorize the filing of a Notice of Completion at the Shasta County Recorder’s Office.
FISCAL IMPACTS:
Awarded construction contract: $ 158,700.00
Approved expenditure not to exceed: $ 175,000.00
Total project construction cost: $ 159,658.49
This project was funded through budgeted water utility funds (510-340-6176).
ATTACHMENTS:
Resolution
DISTRIBUTION:
City Council
5 RESOLUTION CC 2023-xx
________________________________________________________________________________
A RESOLUTION OF THE CITY OF SHASTA LAKE CITY COUNCIL TO ACCEPT THE BACKWASH SEPARATION TANK NO. 2 PROJECT AND AUTHORIZE THE FILING OF A
NOTICE OF COMPLETION
________________________________________________________________________________ WHEREAS, the City entered into a contract with RTA Construction, Inc., for the performance of the Backwash Separation Tank No. 2 Project; and
WHEREAS,
RTA Construction, Inc., has completed the project to the satisfaction of City staff.
NOW, THEREFORE BE IT RESOLVED THAT the City of Shasta Lake City Council hereby accepts the Backwash Separation Tank No. 2 Project (2022-01) as complete and authorizes staff to file a Notice of Completion with the Shasta County Recorder’s Office.
PASSED, APPROVED, AND ADOPTED this 6th day of June 2023, by the following vote:
AYES:
NOES:
ABSENT:
GREG WATKINS, MAYOR
ATTEST:
TONI M. COATES, CMC
City Clerk
6 Report and Recommendations 3
Reviewed and Approved
City Manager
AGENDA ITEM
City Council Meeting
TO: Jessaca Lugo, City Manager
FROM: Whitney Zeller, Community and Economic Development Manager DATE: June 6, 2023
SUBJECT: Resolution approving a supplemental appropriation for California Automated Permitting Process Program Grant APP-22-243 to implement an online automated permitting platform and authorizing City Manager to execute necessary agreements pertaining to this grant
FILE NO.: New
RECOMMENDATION:
Approve a supplemental budget appropriation to use California Automated Permit Processing Program Grant APP-22-243 up to the amount of $40,000 to implement an online automated permitting platform and authorize the City Manager to execute necessary agreements pertaining to this grant.
BACKGROUND:
Senate Bill 379, the Solar Access Act, became law on September 16, 2022. The SAA requires cities with more than 5,000 residents, counties with more than 150,000 residents, and all cities within those counties, to implement instant online permitting for solar and solar + storage systems. The requirements go into effect starting September 30, 2024 for cities under 50,000 residents. The bill requires the City to report to the Energy Commission when it is in compliance with specified requirements and requires the City to self-certify their compliance with the bill’s provisions when applying for specified funds from the Energy Commission.
SB 129, the Budget Act of 2021 allocated $19,000,000 to support a grant program (CalAPP) for California cities, counties, or cities and counties to establish online solar permitting. Funding through CalAPP is available to all incorporated cities, counties, or cities and counties to implement an online, automated permitting platform that verifies code compliance and issues permits in real time for a solar energy system. CalAPP funding is intended to encourage cities and counties to further enhance permitting processes and accelerate processing and turnaround time, particularly regarding plan review.
Funding levels vary based on population size of the applicant’s jurisdiction, from a minimum of $40,000 to a maximum of $100,000 per awarded applicant. The City of Shasta Lake was awarded $40,000 as a jurisdiction with a population of less than $50,000.
7 Applicant Population Maximum Funding Award Amount
Less than 50,000 $40,000
50,000 to 99,999 $60,000
100,000 to 200,000 $80,000
Greater than 200,000 $100,000
The City will utilize the funding to implement an automated solar permitting system that will integrate with our existing permitting platform, while allowing the City to comply with legislation. Funding will be used to cover consultant time associated with adoption and maintenance of the platform, staff training and education, hardware and equipment necessary to support the platform, and maintenance of the system.
FISCAL IMPACTS:
Supplemental Appropriation – Not to exceed $40,000
ATTACHMENTS:
Resolution CC-2023-XX
CEC Grant Agreement
DISTRIBUTION:
City Council & Finance Department
8 RESOLUTION CC-2023-xx
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SHASTA LAKE APPROVING A SUPPLEMENTAL APPROPRIATION OF $40,000 FOR CALIFORNIA AUTOMATED PERMITTING PROCESS PROGRAM GRANT APP-22-243 AND AUTHORIZING THE CITY MANAGER TO
EXECUTE ANY NECESSARY AGREEMENTS PERTAINING TO THIS GRANT WHEREAS, Senate Bill 379, the Solar Access Act, became law on September 16, 2022 requiring cities with more than 5,000 residents, counties with more than 150,000 residents, and all cities within those counties to implement instant online permitting for solar and solar + storage systems; and WHEREAS, the requirements of SB 379 go into effect starting September 30, 2024 for cities under 50,000 residents; and
WHEREAS, the California Energy Commission (CEC) released a grant solicitation and application package entitled “California Automated Permit Processing Program”. This grant solicitation is an offer to fund California cities, counties, or cities and counties to establish online solar permitting; and WHEREAS, the City of Shasta Lake was eligible to receive a maximum of $40,000 to implement an online, automated solar permitting platform; and
WHEREAS, Grant Agreement APP-22-243 was received after the FY2022/2023 budget; and WHEREAS, this project is funded from the following program fund:
CalAPP Grant APP-22-243
Expenditure Account: xxx-xxx-xxxx - $40,000
Revenue Account: xxx-xxx-xxxx - $40,000
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Shasta Lake hereby:
1. Approves a supplemental appropriation in the amount of $40,000
2. Authorizes the City Manager to execute any necessary agreements pertaining to this grant PASSED, APPROVED, AND ADOPTED this 6th day of June 2023 by the following vote.
AYES:
NOES:
ABSENT:
_______________________________________
Greg Watkins, Mayor
ATTEST:
___________________________________
TONI M. COATES, CMC, City Clerk
9 STATE OF CALIFORNIA
GRANT AGREEMENT
CEC-146 (Revised 3/2019) CALIFORNIA ENERGY COMMISSION
RRECIPIENT AGREEMENT NUMBER
City of Shasta Lake APP-22-243
ADDRESS AGREEMENT TERM
4477 Main Street
Shasta Lake, CA 96019
05/15/2023 to 05/31/2027
The effective date of this Agreement is either the start date or the approval signature date by the California Energy Commission representative below, whichever is later. The California Energy Commission shall be the last party to sign. No work is authorized, nor shall any work begin, until on or after the effective date.
PROJECT DESCRIPTION
The parties agree to comply with the terms and conditions of the following Exhibits which are by this reference made a part of the agreement.
Exhibit A – Application with Scope of Work Page(s): 4
Exhibit B – APP General Terms and Conditions Page(s): 5 Exhibit C – Contact List Page(s): 1
REIMBURSABLE AMOUNT
$40,000
MINIMUM MATCH SHARE REQUIRED
$0
TOTAL OF REIMBURSABLE AMOUNT AND MINIMUM MATCH
$40,000
The undersigned parties have read the attachments to this agreement and will comply with the standards and requirements contained therein.
CALIFORNIA ENERGY COMMISSION CONTRACTOR AUTHORIZED SIGNATURE DATE AUTHORIZED SIGNATURE DATE
NAME NAME
Adrienne Winuk
TITLE TITLE
Contracts, Grants, and Loans Office Manager
CALIFORNIA ENERGY COMMISSION ADDRESS
715 P Street, MS 18, Sacramento, CA 95814
Jessaca Lugo
5/22/2023
City Manager
5/22/2023
10 ATTACHMENT 01
Grant Application Form - EXHIBIT A
1. California Automated Permit Processing (CalAPP) Program
APPLICANT INFORMATION (REQUIRED)
Jurisdiction Name (please use full legal name as it would appear on the executed grant):
City of Shasta Lake
Jurisdiction Type (select one):
�City D County D City and County
Current Estimated Population State of California De12artment of Finance Demogra12hics (https://dof.ca.gov/forecasting/Demographics/):
!XI Less than 50,000 D From 100,000 to 200,000
D From 50,000 to 99,999 D Greater than 200,000
Project Manager Name Whitney Zeller
(setves as point
of contact for all Street Address 44 77 Main Street
communications) City and Shasta Lake, CA 96019
Zip Code
Phone Number (530) 275-7427
E-Mail Address [email protected]
2. FUNDING (REQUIRED)
Assigned Maximum Grant Amount (select one)
!XI Group 1 ($40,000): Population less than 50,000
D Group 2 ($60,000): Population from 50,000 to 99,999
D Group 3 ($80,000): Population from 100,000 to 200,000 D Group 4 ($100,000): Population greater than 200,000
May 2023 Page 1 of 4
CalAPP Attachment 01
APP-22-243
City of Shasta Lake
11 3. PROJECT INFORMATION (REQUIRED)
A. Online, automated solar permitting platform to be adopted:
□ SolarAPP+
IXI Other. If selected, complete Section 4 C'Additional Information'') B. Please select allowable budget item(s) anticipated to be used (Select at least one):
IXI Ongoing in-house staff labor costs associated directly with adoption and maintenance of the platform
IXI Ongoing third-party or consultant time associated directly with adoption and maintenance of the platform
IXI Ongoing staff training and education, specific to the platform D Ongoing training events for local installers, specific to the platform IXI Essential hardware or equipment necessary to support adoption of the platform
IXI Maintenance, such as adding support for energy storage paired with solar energy system permitting, and subscription cost for permit tracking software in support of adopted permitting platform
C. Estimated Project Timeline*
*Enter actual dates if activities already began
Activity Date (Month/Year)
Begin Development/Pilot June 2023
Full Adoption June 2024
Staff Training July 2024
Training for Local Installers NA
May 2023 Page 2 of 4
CalAPP Attachment 01
APP-22-243
City of Shasta Lake
12 4. ADDITIONAL INFORMATION (if applicable)
NOTE: Only complete this section if you implement a platform other than SolarAPP+ Please identify whether the following features are supported by the implemented platform. All features are required for the platform to qualify for funding. CEC staff will verify prior to payment approval.
Performs an automated plan review for residential solar energy systems that completes automatic code compliance checks based on user inputs (such as a contractor), thereby enabling or otherwise issuing permits instantly when the project is confirmed as code compliant, without the need for human review
Supports online, immediate fee payment once an application is complete, which may include auto-invoicing of permit fee costs Supports immediate generation of a permit job card following payment confirmation
Blocks noncompliant applications from receiving a permit EITHER: 1) Stand-alone permitting tool; OR 2) Integrates with current software and inspection platform already in use
5. REPORTING (REQUIRED)
Following adoption and verification of a qualifying platform, the Energy Commission may request, and the Recipient will provide if requested, annual data on the number of permits issued for solar energy systems and a solar energy system paired with an energy storage system including relevant characteristics of those systems, such as system capacity.
Please indicate your acceptance of these terms.
May 2023 Page 3 of 4
CalAPP Attachment 01
IXlves □ No
IXJves □ No
�Yes □ No
�Yes □ No
�Yes □ No
[gives □ No
APP-22-243
City of Shasta Lake
13 6. CERTIFICATION {REQUIRED}
• I am authorized to complete and sign this form on behalf of the applicant. • I authorize the California Energy Commission to make any inquiries necessary to verify the information presented in this application. • I have read and understand the terms and conditions contained in this solicitation. I accept the terms and conditions contained in this solicitation on behalf of the applicant, and the applicant is willing to enter into an agreement with the Energy Commission to conduct the proposed project according to the terms and conditions without negotiation.
• I certify under penalty of perjury under the laws of the State of California that the foregoing is true and correct.
Name of Authorized
Representative:
Jessaca Lugo
Title:
Phone Number:
E-mail Address:
Date:
Signature of
Authorized
Representative:
May 2023
City Manager
(530) 275-7411
[email protected]
5/12/2023
NOTE: Do not overlap signature with surrounding border lines.
CalAPP Attachment 01
APP-22-243
City of Shasta Lake
14 May 2023 Page 1 of 5 APP-22-243
City of Shasta Lake
California Automated Permit Processing (CalAPP) Program ATTACHMENT 2 – Terms and Conditions
Added language appears in bold underlined font and deleted language appears in strikethrough and within square brackets.
1. Background and Authority for this Grant
California Senate Bill 129 (2021) included an appropriation to the California Energy Commission (CEC) to support a grant program for cities, counties, or cities and counties to establish online solar permitting.
2. Documents Incorporated by Reference and Priority
Incorporated by reference into this agreement are the following documents:
A. Grant Funding Opportunity (GFO) 21-402.
B. Recipient’s application to CalAPP.
As between and the incorporated documents and the remainder of this Agreement, the rest of this Agreement takes priority in case of a conflict.
3. Budget, Invoices, and Payments
a) The CEC is only obligated to reimburse the Recipient for paid costs that are (1) incurred during the Agreement Term; (2) invoiced within the required timeframes of this Agreement; (3) not more than this Agreement’s budget; and (4) reasonable, actual, and allowable expenses under this Agreement.
b) Recipient acknowledges that the funds under this Agreement have a liquidation date of June 30, 2027, a legal timeframe after which the CEC has no authority to pay the funds. In addition, it takes the CEC administrative time to review, approve, work with the Recipient to correct any errors in, and request the State Controller’s Office to pay invoices. Accordingly, Recipient acknowledges that if it does not submit accurate invoices by March 30, 2027, for all amounts due under the Agreement, it risks not receiving payment, and relinquishes all rights to such payments should the CEC not pay it by the liquidation date. Recipient acknowledges that time is of the essence in invoicing by March 30, 2027, for all amounts due under this Agreement.
The Recipient may request payment from the Energy Commission at any time during the term of this Agreement after successful adoption of a qualifying solar permitting platform as verified by the CEC, but no more frequently than monthly. Recipient must use the CAM provided template invoice spreadsheet. c) If invoicing for in-house staff time, the template invoice spreadsheet must identify the employee’s name, hours worked, and billing rate to be included as a reimbursable expense. d) Unallowable costs include:
• Software not related to the adoption of a qualifying online, automated permitting platform. 15 May 2023 Page 2 of 5 APP-22-243
City of Shasta Lake
• Any costs incurred or activities conducted prior to entering into a grant agreement with the Energy Commission or incurred after the grant agreement has ended. • Typically excluded items such as food and beverages.
• Advertising costs.
• Fines and penalties.
• Permit processing fees charged by operator of an online platform. • All other costs not identified as allowable.
• Unreasonable amounts or rates.
4. Certification
By signing this Agreement, Recipient hereby certifies that all funds received pursuant to this Agreement shall be spent exclusively for its CalAPP project in compliance with this Agreement. The Recipient further certifies that it shall comply with all applicable laws in performing this Agreement.
5. Nondiscrimination Statement of Compliance
During the performance of this Agreement, the Recipient and its subcontractors will not unlawfully discriminate, harass, or allow harassment against any employee or applicant for employment because of sex, sexual orientation, race, color, ancestry, religious creed, national origin, physical disability (including HIV and AIDS), mental disability, medical condition, age, marital status, or denial of family care leave.
The Recipient and its subcontractors will ensure that the evaluation and treatment of their employees and applicants for employment are free from such discrimination and harassment.
The Recipient and its subcontractors shall comply with the provisions of the Fair Employment and Housing Act (Government Code Sections 12990 et seq.) and the applicable regulations promulgated thereunder (California Code of Regulations, Title 2, Section 11000 et seq.). The applicable regulations of the Fair Employment and Housing Commission implementing Government Code Section 12990 (a-f), set forth in Chapter 5 of Division 4.1 of Title 2 of the California Code of Regulations, are incorporated into this Agreement by reference and made a part of it as if set forth in full. The Recipient and its subcontractors will give written notice of their obligations under this section to labor organizations with which they have a collective bargaining or other Agreement.
The Recipient shall include the nondiscrimination and compliance provisions of this section in all subcontracts to perform work under this Agreement.
6. Drug-Free Workplace Certification
By signing this Agreement, the Recipient certifies under penalty of perjury under the laws of the State of California that it will comply and will ensure its subcontractors will comply with the requirements of the Drug-Free Workplace Act of 1990 (Government Code Section 8350 et seq.). In addition to any other rights and remedies available to the CEC, failure to comply with these requirements may result in suspension of payments under the Agreement or termination of the Agreement or both, and the Recipient may be ineligible for any future state awards if the CEC determines that any of the following 16 May 2023 Page 3 of 5 APP-22-243
City of Shasta Lake
has occurred: (1) the Recipient has made false certification, or (2) violates the certification by failing to carry out the requirements of the Act.
[By signing this Agreement, the Recipient certifies under penalty of perjury under the laws of the State of California that it will comply with the requirements of the Drug-Free Workplace Act of 1990 (Government Code Section 8350 et seq.) and will provide a drug-free workplace by taking the following actions:
1) Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited, and specifying actions to be taken against employees for violations as required by Government Code Section 8355(a). 2) Establish a Drug-Free Awareness Program as required by Government Code Section 8355(b) to inform employees about all of the following:
• The dangers of drug abuse in the workplace;
• The person’s or organization’s policy of maintaining a drug-free workplace; • Any available counseling, rehabilitation, and employee assistance programs; and • Penalties that may be imposed upon employees for drug abuse violations. 3) Provide, as required by Government Code Section 8355(c), that every employee who works on the proposed project:
• Will receive a copy of the company's drug-free policy statement; and • Will agree to abide by the terms of the company's statement as a condition of employment on the project. ]
In addition to any other rights and remedies available to the CEC, failure to comply with these requirements may result in suspension of payments under the Agreement or termination of the Agreement or both, and the Recipient may be ineligible for any future state awards if the CEC determines that any of the following has occurred: (1) the Recipient has made false certification, or (2) violates the certification by failing to carry out the requirements as noted above.
7. Americans With Disabilities Act
By signing this Agreement, the Recipient assures the CEC that it complies with the Americans with Disabilities Act (ADA) of 1990 (42 U.S.C. Section 12101, et seq.), which prohibits discrimination on the basis of disability, as well as applicable regulations and guidelines issued pursuant to the ADA.
8. Accounting and Audit
The Recipient will keep separate, complete, and correct accounting of the costs involved in completing the Agreement. The Recipient agrees that the CEC, the Bureau of State Audits, or their designated representative shall have the right to review and to copy any records and supporting documentation pertaining to the performance of this Agreement. The Recipient agrees to maintain such records for possible audit for a minimum of three (3) years after the Agreement ends in any way. The Recipient 17 May 2023 Page 4 of 5 APP-22-243
City of Shasta Lake
agrees to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. Further, the Recipient agrees to include a similar right of the CEC, the Bureau of State Audits, or their designated representative, to audit records and interview staff in any subcontract related to performance of this Agreement. These rights and responsibilities are in addition to and not restrictive of those in Section 16.
Access to Sites and Records.
9. Public Works
The Recipient is responsible for complying with all applicable laws, which can include public works requirements under the Labor Code. Recipient acknowledges acceptance of Agreement funds may trigger public works laws (Labor Code Section 1720 et seq.), a requirement of which is to pay prevailing wages, applying to its entire project. If the project is public works then it is subject to compliance monitoring and enforcement by the Department of Industrial Relations. By signing this Agreement, Recipient certifies that it shall comply with all applicable Public Works laws and requirements.
10. Intellectual Property
As between the Recipient and the CEC, the Recipient owns all intellectual property it or its subcontractors create under this Agreement. The CEC has a no-cost, non-exclusive, transferable, irrevocable, royalty-free, worldwide, perpetual license to use, publish, translate, modify, and reproduce all intellectual property, such as the products identified in Section 2. above, for governmental purposes the Recipient or its subcontractors create under this agreement. The Recipient shall include a provision securing these rights for the CEC in all of its subcontractor agreements related to performance of this Agreement.
11. Amendment
No amendment or variation of this Agreement shall be valid unless made in writing and signed by both the Recipient and CEC.
12. Governing Law
This Agreement is governed by the laws of the State of California as to interpretation and performance.
13. Independent Capacity
In the performance of this Agreement, Recipient and its agents, subcontractors, and employees will act in an independent capacity and not as officers, employees, or agents of the CEC or the State of California.
14. Severability
If any provision of this Agreement is unenforceable or held to be unenforceable, all other provisions of this Agreement will remain in full force and effect.
15. Waiver
18 May 2023 Page 5 of 5 APP-22-243
City of Shasta Lake
No waiver of any breach of this Agreement constitutes waiver of any other breach. All remedies in this Agreement will be taken and construed as cumulative, meaning in addition to every other remedy provided in the Agreement or by law.
16. Access to Sites and Records
The Recipient shall provide during the Agreement and for at least 3 years after the Agreement ends in any way to the CEC or its representatives reasonable access to all project sites and to all records related to this Agreement. These rights and responsibilities are in addition to and not restrictive of those in Section 8. Accounting and Audit.
17. Termination Without Cause
The CEC may terminate this Agreement without cause upon giving written notice to the Recipient. In this event, the Recipient will use all reasonable efforts to mitigate its expenses and obligations.
18. Third-Party Beneficiary
The Recipient shall in every subcontract under this Agreement include a provision indicating the CEC is a third-party beneficiary to the agreement.
19. Survival of Terms
The following terms survive this Agreement no matter how the agreement ends, such as by its own terms or via termination:
• 8. Accounting and Audit
• 9. Public Works
• 10. Intellectual Property
• 12. Governing Law
• 14. Severability
• 15. Waiver
• 16. Access to Sites and Records
• 18. Third-Party Beneficiary
19 Exhibit C
CONTACT LIST
May 2023 Page 1 of 1 APP-22-243
City of Shasta Lake
California Energy Commission Recipient
Commission Agreement Manager:
Lucio Hernandez
California Energy Commission
715 P Street, MS-45
Sacramento, CA 95814
Phone: 916-477-1799
e-mail:
[email protected]
Project Manager:
WHITNEY ZELLER
CITY OF SHASTA LAKE
4477 MAIN STREET
SHASTA LAKE, CA 96019
Phone: (530) 275-2427
e-mail:
[email protected]
Confidential Deliverables/Products
California Energy Commission
Contracts, Grants, and Loans Officer
715 P Street MS-18
Sacramento, CA 95814
Administrator:
WHITNEY ZELLER
CITY OF SHASTA LAKE
4477 MAIN STREET
SHASTA LAKE, CA 96019
Phone: (530) 275-2427
e-mail:
[email protected]
Invoices, Progress Reports and NonConfidential Deliverables to:
California Energy Commission
Accounting Officer
715 P Street MS-2
Sacramento, CA 95814
Email PDF of Payment Request invoice
packet to: [email protected]
Accounting Officer:
WHITNEY ZELLER
CITY OF SHASTA LAKE
4477 MAIN STREET
SHASTA LAKE, CA 96019
Phone: (530) 275-2427
e-mail:
[email protected]
Legal Notices:
Tatyana Yakshina
Grants Manager
715 P Street MS-18
Sacramento, CA 95814
Phone: (916) 827-9294
e-mail: [email protected]
Recipient Legal Notices:
WHITNEY ZELLER
CITY OF SHASTA LAKE
4477 MAIN STREET
SHASTA LAKE, CA 96019
Phone: (530) 275-2427
e-mail:
[email protected]
20 Report and Recommendations 4 Reviewed and Approved
City Manager
AGENDA ITEM
City Council Meeting
TO: Mayor and City Council Members
FROM: James Takehara, Electric Utility Director
DATE: May 31, 2023
SUBJECT: Approval of Fourth Annual Wildfire Mitigation Plan for 2023 FILE NO: E-090-522-920
RECOMMENDATION:
Staff recommends the City Council adopt a resolution serving as the fourth annual Wildfire Mitigation Plan.
BACKGROUND:
The City Council has adopted the City’s Wildfire Mitigation Plans (“WMP”) by for 2020 through 2022 Resolutions CC-19-76, CC-21-09, CC-2022-08, respectively, and accepted a report from an independent third party evaluator regarding the completeness of the 2020 WMP by Resolution CC-20-36. The purpose of WMP is to prevent overhead electric utility assets from causing a catastrophic wildfire.
State law requires the City Council to annually review and update as needed the WMP and after perform a comprehensive review every fourth year.
Staff has evaluated the WMP and finds no substantive updates are needed to the WMP at this time and recommends only routine changes to the WMP content. The accompanying WMP Performance Report for 2022 captures reportable events that occurred from January to December, 2022. There were no fire ignitions caused by City electric assets and two wire down events. The portions of the City’s grid that experienced the wire down events are either protected by fast-acting devices approved by Cal Fire in high fire threat areas or were in normal fire threat areas. Additional tree trimming and other treatments have been completed around the event location in the high fire threat area.
The attached WMP is marked version 2.0 and is labeled as the “Fourth Annual WMP.” The content of this proposed version is based on the last version of the WMP. 21 FISCAL IMPACTS:
There is no financial impact to adopting this status update on the WMP.
ATTACHMENTS:
Resolution
Wildfire Mitigation Plan for 2023 (Version 2.0)
WMP Performance Report for 2022
DISTRIBUTION:
City Council
22 RESOLUTION NO. CC-2023-xx
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SHASTA LAKE ADOPTING THE FOURTH ANNUAL WILDFIRE MITIGATION PLAN (Version 2.0) WHEREAS, the City Council adopted Resolutions CC-19-76, CC-21-09, and CC-2022-08, which approved the City’s Wildfire Mitigation Plans (WMP) for 2020-2022, respectively, and adopted Resolution CC-20-36, which accepted the independent evaluator’s report of the First Annual WMP; and
WHEREAS, under SB 901, the City is required to annually review the WMP and modify the plan, if substantive issues are identified, and to perform a comprehensive review after three years; and WHEREAS, staff has evaluated the WMP and found no substantive changes are needed, and therefore recommends only routine change to the WMP.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHASTA LAKE, CALIFORNIA, THAT the City of Shasta Lake City Council adopts the third annual WMP, marked Version 2.0, effective July 1, 2023 until replaced or modified by subsequent action by the City Council.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of Shasta Lake held on June 6, 2023 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_____________________________
GREG WATKINS, Mayor
ATTEST: _____________________________
TONI M. COATES, CMC
City Clerk
23 WILDFIRE
MITIGATION
PLAN
VERSION 2.0
Effective: July 1, 2023
For City Council Consideration
24 TABLE OF CONTENTS
I. Overview .............................................................................................................................................. 1 A. Policy Statement............................................................................................................................. 1 B. Purpose of the Wildfire Mitigation Plan ........................................................................................ 1 C. Organization of the Wildfire Mitigation Plan................................................................................ 1 II. Objectives of the Wildfire Mitigation Plan ........................................................................................ 2 A. Minimizing sources of ignition ........................................................................................................ 2 B. Resiliancy of the electric grid ........................................................................................................ 2 C. Minimizing unnecessary or ineffective Actions ........................................................................... 2 III. Roles and Responsibilities............................................................................................................... 3 A. Shasta Lake roles and Responsibilities.......................................................................................... 3 B. Coordination with Other City departments................................................................................. 5 C. Coordination with communication infrastructure providers ..................................................... 6 D. Standardized emergency management system ....................................................................... 6 IV. Wildfire Risks and Drivers associated with design, construction, operation, and maintenance .............................................................................................................................................. 8 A. Particular risks and risk drivers associated with topographic and climatological risk factors 8 B. Enterprisewide Safety Risks............................................................................................................. 9 C. Changes to CPUC Fire Threat Map ............................................................................................11 V. Wildfire Preventative Strategies.......................................................................................................13 A. High fire threat district ..................................................................................................................13 B. Weather Monitoring......................................................................................................................13 C. design and Construction Standards...........................................................................................14 D. Vegetation Management...........................................................................................................15 E. Inspections.....................................................................................................................................15 25 F. Workforce training ........................................................................................................................15 G. Recloser Policy ..............................................................................................................................15 H. Deenergization..............................................................................................................................16
1. Impacts to public safety ..........................................................................................................16
2. Customer Notification Protocols.............................................................................................17 VI. Community Outreach and Public Awareness..........................................................................18 VII. Restoration of Service...................................................................................................................18 VIII. Evaluating of the Plan ..................................................................................................................19 A. Metrics and Assumptions for Measuring Plan Performance....................................................19 Metric 1: Fire Ignitions........................................................................................................................19 Metric 2: Wires Down.........................................................................................................................19 B. Impact of Metrics on Plan............................................................................................................19 C. Monitoring and Auditing the Plan...............................................................................................20 D. Identifying and correcting Deficiencies in the Plan ................................................................. 20 E. Monitoring the effectiveness of inspections,.............................................................................20 IX. Independent Evaluator................................................................................................................21 26 Shasta Lake Wildfire Mitigation Plan
Version 2.0
Effective: July 1, 2023 1
I. OVERVIEW
A. POLICY STATEMENT
The City of Shasta Lake (“City”) Electric Department’s overarching goal is to provide safe, reliable, and environmentally-friendly energy at the lowest possible cost consistent with sound business practices. In order to meet this goal, the City, through its Electric Department, constructs, maintains, and operates its electrical lines and equipment in a manner that minimizes the risk of catastrophic wildfire posed by its electrical lines and equipment.
B. PURPOSE OF THE WILDFIRE MITIGATION PLAN
This Wildfire Mitigation Plan (“WMP” or “Plan”) describes in detail the range of activities that the Electric Department is taking to mitigate the threat of power-line ignited wildfires, including its various programs, policies, and procedures. This Plan is subject to direct supervision by the City of Shasta Lake City Council and is implemented by the City Manager. This Plan complies with the requirements of Public Utilities Code section 8387 for publicly owned electric utilities to prepare a wildfire mitigation plan by January 1, 2020, and annually thereafter.
The policies described in this Plan describe the City’s policies and preparedness in mitigating risks associated with power-line ignited wildfires. The Plan compliments other City planning documents, such as the City of Shasta Lake Hazard Mitigation Plan and other emergency planning documents administered by other departments within the City. The programs and strategies included in the WMP are evolving and are subject to change. As new technologies, practices and networks develop, and other environmental influences or risks are identified, changes to address them may be incorporated into future iterations of the WMP which is, in effect, a living document.
C. ORGANIZATION OF THE WILDFIRE MITIGATION PLAN
This Wildfire Mitigation Plan included the following elements:
• Objectives of the Plan;
• Roles and responsibilities for carrying out the Plan; • Identification of key wildfire risks and risk drivers; • Description of Wildfire Prevention Strategies;
• Metrics for measuring the performance of the Plan and identifying areas for improvement;
• Community outreach and education.
27 Shasta Lake Wildfire Mitigation Plan
Version 2.0
Effective: July 1, 2023 2
II. OBJECTIVES OF THE WILDFIRE MITIGATION PLAN
A. MINIMIZING SOURCES OF IGNITION
The primary goal of this Wildfire Mitigation Plan is to minimize the probability that the City’s transmission and distribution system may be an original or contributing source for the ignition of a fire. The City has evaluated the prudent and cost-effective improvements to its physical assets, operations, and training that can help to meet this objective, and has implemented those changes consistent with this evaluation.
B. RESILIANCY OF THE ELECTRIC GRID
The secondary goal of this Wildfire Mitigation Plan is to improve the resiliency of the electric grid.
As part of the evolution of this Plan, the City’s Electric Department periodically assesses new industry practices and technologies that are expected to reduce the likelihood of a disruption in service and improve the restoration of service.
C. MINIMIZING UNNECESSARY OR INEFFECTIVE ACTIONS
The final goal for this Wildfire Mitigation Plan is to measure the effectiveness of specific wildfire mitigation strategies. Where a particular action, program, or protocol is determined to be unnecessary or ineffective, the City will assess whether a modification or replacement is merited.
This Plan will also help determine if more cost-effective measures would produce the same or better results.
28 Shasta Lake Wildfire Mitigation Plan
Version 2.0
Effective: July 1, 2023 3
III. ROLES AND RESPONSIBILITIES
A. SHASTA LAKE ROLES AND RESPONSIBILITIES
The City of Shasta Lake (“City”) utilizes a City Council / City Manager reporting hierarchy. The 5- person City Council are elected by voters who reside within city limits to rotating 4-year terms.
The Mayor and Vice Mayor positions are in title with these positions nominated and appointed by the City Council each December. The City Council is responsible for the adoption of all policies, budget, rates and fees for services, and delegates the operational implementation of such matters to the City Manager.
The City Manager has full operational authority of the City and operates as the Chief Executive, reporting directly to the City Council. The City Manager provides direction and management to Citizens of City
of Shasta Lake City Council
City Manager
Animal Control
Supervisor
Animal Control
Officers
Electric
Director
Asst. Electric
Director
Operations
Manager
City Engineer
Water
Wastewater
Public Works
Finance
Director
Customer
Service
After Hours Call
Center
Law
Enforcement
(Contracted)
29 Shasta Lake Wildfire Mitigation Plan
Version 2.0
Effective: July 1, 2023 4
all City staff while implementing City Council policy. A subset of the City organizational chart is shown above to show reporting hierarchy of groups or positions that have customer-facing functions and/or roles in implementing this WMP or in emergency response.
The City Manager acts as the Public Information Officer (PIO) for general communication with the media and public and during emergency situations. The City Manager may delegate this role.
The Finance Director oversees customer-facing functions, including communications with customers regarding power outages, receiving and routing reports of potentially faulty City equipment, receiving and routing reports of potentially dangerous conditions, etc. The Finance Director administers the contract with the third-party after-hours call center service, which is activated outside normal business hours, holidays, and weekends. The operators at the afterhours call center are responsible for receiving and processing call details and forwarding to the appropriate on-call City personnel for further action.
The Electric Utility Director has overall functional management of the Electric Department and provides day-to-day oversight of the department. The Assistant Electric Director and Electric Operations Manager provide division oversight. The Electric Director reports to the City Manager.
The Assistant Electric Director oversees the design and engineering tasks associated with the distribution system, new service interconnections, engineering standards, SCADA communications, Advanced Metering Infrastructure communications and design, among other duties. The Assistant Electric Director assumes operational authority of the department in the absence of the Electric Director.
The Electric Operations Manager oversees the daily electric utility operations, including:
construction, maintenance, vegetation management, and other daily duties. The Electric Operations Manager oversees all field personnel and reports to the Electric Utility Director.
Electric Department staff have the following responsibilities regarding fire prevention, response, and investigation:
• Conduct work in a manner that will minimize potential fire dangers. • Take all reasonable and practicable actions to prevent and suppress fires resulting from City electric facilities.
• Coordinate with federal, state, and local fire management personnel to ensure that appropriate preventative measures are in place.
• Immediately report fires, pursuant to specified procedures. • Take corrective action when observing or having been notified that fire protection measures have not been properly installed or maintained. • Ensure compliance with relevant federal, state, and industry standard requirements. • Ensure that wildfire data is appropriately collected. • Maintain adequate training programs for all relevant employees. 30 Shasta Lake Wildfire Mitigation Plan
Version 2.0
Effective: July 1, 2023 5
B. COORDINATION WITH OTHER CITY DEPARTMENTS
In addition to the electric utility, the City owns and operates a water utility and waste water utility, which are administered by their respective department staff and whose distribution infrastructure are administered by the City’s Public Works department.
The Water Utility provides retail service to approximately 3,900 customers within the City’s boundaries and to the Shasta Dam Visitor Center that is operated by the US Bureau of Reclamation. The City’s “Fishermans Point Water Treatment Plant” (WTP) is the single source of all potable water supply within the City of Shasta Lake. This includes all water service to all homes, businesses, and industrial customers; all fire hydrants within City boundaries, and all water used to meet fire flow requirements pursuant to applicable laws and building codes. The WTP relies upon electric service from the City’s Electric Department to function properly.
The City owns and operates a Waste Water Utility, including a Waste Water Treatment Plant (WWTP) and 4 sewage lift stations (Pump Stations). The Waste Water Utility staff operates the WWTP. The WWTP and all Pump Stations rely on electric service from the City’s Electric Department to function properly.
The City’s Public Works Department is responsible for operating and maintaining the water distribution system and sewage collection system, including all pump stations.
The WTP, WWTP, and Pump Stations are each equipped with a diesel-powered backup generator that is designed to maintain each critical facility’s vital functions during short-duration power outages (one pump station is served by a dedicate portable backup generator). These units and the supporting infrastructure are not designed for prolonged power outages.
Recent events highlight the importance of City electric service to the water and wastewater facilities. The City suffered from city-wide power outage events on July 26, 2018 (Carr Fire) and on February 13, 2019 (winter storms), both events declared emergencies by the President of the United States.
• Carr Fire: Loss of electric service for 23-hours significantly impacted the WTP ability to produce water for the City’s distribution system. Treated water supply in the City’s main distribution storage tank fell to approximately 5 feet, which could supply the City’s needs for approximately 3-7 hours. Had the outage continued, and had water supplies been depleted, all water services, including fire hydrants and building fire flows, would be inoperable exposing the community to substantial and diverse safety risks. • February Winter Storms: Loss of electric service for 6-hours at a sewage pump station caused a temporary storage basin to fill. Raw sewage levels rose to approximately 1 foot from storage capacity before electric service had been restored allowing the pumps to operate to safely evacuate waste material. Had the power outage continued, and sewage levels continued to rise, raw sewage would have potentially spilled into local creeks and waterways that connect to critical wildlife habitat. 31 Shasta Lake Wildfire Mitigation Plan
Version 2.0
Effective: July 1, 2023 6
When electric operations could, or are known to impact the water utility, waste water utility, or public works, City utilities staffs will coordinate to mitigate, or where practical, eliminate impact to utility service continuity. Electric Department staff collaborates proactively to notify City water, wastewater, and public works staff of planned outages and communicate as quickly as practical as necessary during energy power outages that impact one or multiple enterprises. This emergency notification will be extended to on-duty operator(s) or supervisor(s).
C. COORDINATION WITH COMMUNICATION INFRASTRUCTURE
PROVIDERS
During emergency operations, City staff updates the customer-facing information websites or social media for power outage information, affected areas, and restoration updates.
D. STANDARDIZED EMERGENCY MANAGEMENT SYSTEM
As a local governmental agency,1 the City has planning, communication, and coordination obligations pursuant to the California Office of Emergency Services’ Standardized Emergency Management System (“SEMS”) Regulations,2 adopted in accordance with Government Code section 8607. The SEMS Regulations specify roles, responsibilities, and structures of communications at five different levels: field response, local government, operational area, regional, and state.3 Pursuant to this structure, the City regularly coordinates and communicates with the relevant safety agencies as well as other relevant local and state agencies.
Under the SEMS structure, a significant amount of preparation is done through advanced planning at the county level, including the coordination of effort of public, private, and nonprofit 1 As defined in Cal. Gov. Code § 8680.2.
2 19 CCR § 2407.
3 Cal. Gov. Code § 2403(b):
(1) “Field response level” commands emergency response personnel and resources to carry out tactical decisions and activities in direct response to an incident or threat. (2) “Local government level” manages and coordinates the overall emergency response and recovery activities within their jurisdiction.
(3) “Operational area level” manages and/or coordinates information, resources, and priorities among local governments within the operational area and serves as the coordination and communication link between the local government level and the regional level. (4) “Regional level” manages and coordinates information and resources among operational areas within the mutual aid region designated pursuant to Government Code §8600 and between the operational areas and the state level. This level along with the state level coordinates overall state agency support for emergency response activities. (5) “State level” manages state resources in response to the emergency needs of the other levels, manages and coordinates mutual aid among the mutual aid regions and between the regional level and state level, and serves as the coordination and communication link with the federal disaster response system.
32 Shasta Lake Wildfire Mitigation Plan
Version 2.0
Effective: July 1, 2023 7
organizations. Shasta County serves as the Operational Area and is guided by the Emergency Management Council that is made up of the County Sherriff, Fire Warden, Chair of the Board of Supervisors, and senior leadership positions from the County.
The Shasta County Sherriff’s Office of Emergency Services (OES):
• Coordinates with Federal, State, and local agencies to prepare, respond, and recover from emergencies and natural disasters.
• Is responsible for maintaining and updating the County Emergency Operation Plan (EOP), which is an all hazards plan for Shasta County.
• Has a direct link to the CA Governor’s Office of Emergency Services (Cal-OES) during disasters or any other critical incidents and can work with Cal-OES to obtain a Presidential emergency proclamation.
• Maintains the county Emergency Operation Center (EOC), which can be activated to address major incidents to carry out the functions of the EOP. • Serves as a point of contact for the City of Shasta Lake, and other local agencies, to CalOES.
The City is a member of the California Utility Emergency Association, which plays a key role in ensuring communications between utilities during emergencies. The City also participate in the Western Energy Institute’s Western Region Mutual Assistance Agreement, which is a mutual assistance agreement covering utilities across a number of western states. 33 Shasta Lake Wildfire Mitigation Plan
Version 2.0
Effective: July 1, 2023 8
IV. WILDFIRE RISKS AND DRIVERS ASSOCIATED WITH DESIGN,
CONSTRUCTION, OPERATION, AND MAINTENANCE
A. PARTICULAR RISKS AND RISK DRIVERS ASSOCIATED WITH
TOPOGRAPHIC AND CLIMATOLOGICAL RISK FACTORS
The City of Shasta Lake has several attributes that pose higher risk factors for wildfire. City of Shasta Lake and its surrounding areas:
1. Are classified as “Wildland Urban Interface,” or “WUI,” which is defined as “an area where human made structures and infrastructure are in or adjacent to areas prone to wildfire4.” Approximately 5.15 square miles and 3.20 square miles are defined as Wildland Urban Intermix and Interface, respectively, for a total of 8.35 square miles with a WUI designation, out of a total area of 10.83 square miles (77.1%).
2. Contains variable terrain.
The area is home to several species of oak trees, including White Oaks, and species of pine trees, particularly Gray Pines. Both White Oaks and Gray Pines are susceptible to failure during strong wind events. Both varieties can grow to reach approximately 100-ft in height at maturity introducing challenges for vegetation management, as these types of trees can be well outside the powerline right-of-way but still be within striking distance in the event these trees fall.
Drought can contribute to several WMP issues. Any drought year has the potential to create a prolonged “fire season.” Multi-year droughts, such as the drought experience in the mid-2000s, can weaken all tree and vegetation species making them more susceptible to insect infestation and breakage, and more prone to fire ignition.
The City faces some restrictions and influence that challenge the City’s ability to manage vegetation effectively near overhead electric assets. Some City electric assets reside on Federal lands, where right-of-way width reduces to minimal levels and are narrower than the City’s standard trimming practices. The most restrictive Federal mandate appears to prioritize how the powerline clearing looks, aesthetically, from the surface of Shasta Lake (the lake itself), discouraging wide clearances around powerlines for their undesirable appearance. Other Federal restrictions prohibit the use of herbicides, a vegetation management treatment that is extremely effective at long term fuels suppression and management inside powerline rights-ofways. Local opinion and policy pressures seek to protect native trees from any trimming and/or removal, including White Oaks and Gray Pines, which are native to the area.
Generally, when the above factors of environment, topology, climate, and external policy become factors in wildfires, risks are driven by: foreign objects contacting high-voltage electrical equipment (e.g., animal contact, vegetation, mylar balloons, vehicles); equipment failure; or 4 https://www.usfa.fema.gov/wui/
34 Shasta Lake Wildfire Mitigation Plan
Version 2.0
Effective: July 1, 2023 9
wire to wire contact. Other risks are driven by deliberate actions of others (e.g., vandalism), or actions by City personnel.
B. ENTERPRISEWIDE SAFETY RISKS
Electric Department operations, engineering, and field personnel were consulted in conducting a risk assessment analysis for wildfires that could potentially involve City overhead electric equipment. The risk analysis focused on potential causes and consequences of catastrophic wildfire involving City electric equipment.
1. KEY RISK DRIVERS THAT COULD TRIGGER A WILDFIRE EVENT INVOLVING CITY ELECTRIC EQUIPMENT:
• Contact by Object
o Animal
o Vegetation
o Vehicle
o Unknown / Other
• Equipment Failure
o Pole
o Crossarm
o Insulator
o Fastening hardware
o Conductor / splice
o Fuse
o Lightning arrestor
o Transformer
o Protection device failure
o Unknown / Other
• Wire to Wire Contact
o Weather o Vehicle
• Other
o Other
o Deliberate Act: Terrorism,
vandalism, other
o City Personnel
2. CONSEQUENCES OF A WILDFIRE INVOLVING CITY ELECTRIC UTILITY EQUIPMENT:
• Serious injury or death
• Disruption of public/utility services
• Damage to property and infrastructure
• Legal and regulatory compliance
• Public trust
• Financial
• Environmental
3. FIRE RISK DRIVERS
Electric utility equipment design, engineering, and safety protocols are closely regulated under health and safety under national, regional, and local safety standards. Considering the commonality across legal and regulatory structures that govern electric utility operations, the risk drivers of wildfire ignition by electric utility assets share strong similarities across organizations, including City of Shasta Lake. Staff evaluated utility operations, based on broad past industry experience and operational experiences within the City and the following grouping of risk drivers are present.
35 Shasta Lake Wildfire Mitigation Plan
Version 2.0
Effective: July 1, 2023 10
1. Contact from objects
2. Equipment failure
3. Wire to wire contact
4. Other
Contact from Objects: City of Shasta Lake utilizes bare wire conductors for its transmission and distribution lines, which is a common practice for all utilities. Per City Council policy, the Electric Department builds and maintains mandatory clearances between the powerlines and stationary objects, including ground clearance, nearby structures, vegetation, and other powerline assets. Other types of objects (e.g., animals) can move into powerline assets, contacting lines, which can cause sparks, arcs, reliability issues, and safety issues. The City utilizes protection equipment that ultimately limit the time under which an object is in contact with an energized line (e.g., reclosers, fuses) which in turn limits the amount of energy that is flowed into that foreign object. These protective devices operate in very small fractions of a second, but even momentary contact with high voltage electrical equipment may be sufficient time and energy to result in sparks, arcs, or other form of fire ignition.
Vehicles contacting poles and anchors can cause a wide range of issues with electric utility equipment. Vehicle crashes can damage or destroy power poles. The shock of a vehicle-pole collision can shake overhead equipment, creating additional weight-loading stress on crossarms, insulators, fasteners, etc., which can cause other utility fixtures to fail. Shaking can also cause powerlines phase-to-phase contacts. All of these possibilities can cause sparks, arcs, and wire down events, which can introduce a fire ignition source on nearby objects and vegetation.
Equipment Failure: All human-made objects can fail prior to the end of the equipment’s expected useful life. Structural failures; including breakage of poles, crossarms, hardware, etc.; can contribute to wildfire ignition through sparks, arc, or downed wires coming into contact with nearby vegetation or objects in or near the powerline right of way. Malfunctioning equipment may also contribute to wildfire ignition, particularly if protection equipment fails to operate as intended.
Wire to Wire Contact: Powerlines that come into contact with other energized lines can create fire ignition sources through sparks or arcs. Wire to wire contact can occur during strong weather events (e.g., wind gusts cause wires to slap together) or when poles shake (e.g., when poles or anchors are crashed into by vehicles).
Other: There are several direct and indirect modes under which the City’s electric assets can contribute to wildfire. The City could fall victim to a deliberate act of terrorism or vandalism that could cause damage to City electrical equipment leading to sparks, arcs, or downed wires, which can contribute to wildfire.
Electric department utilizes certified electrical line workers to carry out the daily operations of the City’s electric grid, including switching, construction, and maintenance activities. The City utilizes experienced tree management crews certified to work in close proximity of energized lines for vegetation management activities. Field personnel may contribute to wildfire ignition by virtue of 36 Shasta Lake Wildfire Mitigation Plan
Version 2.0
Effective: July 1, 2023 11
working in the field, particularly if vehicles or equipment near vegetation where electric assets traverse open country. To manage this risk, City personnel are trained and are equipped with basic fire suppression tools. On high wind days, additional City personnel with wildland firefighting training and/or Firefighter 1 certifications accompany electric crews in the field for additional fire suppression expertise and capability.
4. OUTCOMES OF WILDFIRE RISKS
Any of the above risks have the potential to contribute to a catastrophic wildfire. Recent incidents around the State have demonstrated that such risks and outcomes could have the following adverse consequences:
• Loss of life and/or significant injury.
• Significant and widespread damage to public, private, and infrastructure property. • Long duration outages, or unreliable electric service. • Substantial expenditure of firefighting resources.
• Litigation and regulatory consequences.
• Damage to the City’s creditworthiness and/or ability to purchase insurance. • Loss of public trust.
• Bankruptcy.
5. RISK MANAGEMENT
The City operates with a work force of approximately 55 FTE, 10 of which are in the Electric Department. As a small organization, there is regular and frequent interaction and coordination amongst employees, including across departments. Electric Department employees are directly tasked with constructing and maintaining City electric assets and vegetation management in accordance with all applicable laws and regulation. All employees in the Animal Control Department are certified as wildland firefighters or higher, with training provided by the Shasta Lake Fire Protection District. The SLFPD Fire Chief regularly attends City department head meetings administered by the City Manager. Additional fire protection resources are provided under a Wildland Fire Protection Agreement executed by the City, SLFPD, and Cal Fire, with contract costs covered by the Electric Department.
Staff interactions focus on wildfire mitigation strategies and tactics. The objective of these ongoing coordinated efforts are to prioritize staff and financial resources to reduce the risk of wildfire ignition and to maximize wildfire suppression response should an ignition occur.
C. CHANGES TO CPUC FIRE THREAT MAP
The City does not formal, prepared recommend changes to the CPUC statewide Fire Threat Map at this time. However, the City notes that the demarcation lines between Tiers 1, 2, or 3 could possibly be improved if such lines follow areas of natural fire breaks and or fire lines. In many cases, structures adjacent to each other can be located in different teirs even though 37 Shasta Lake Wildfire Mitigation Plan
Version 2.0
Effective: July 1, 2023 12
there is no obvious environmental or structural factors that would lead to this conclusion. It would seem tiers should follow wide roads, rail crossings, critical infrastructure, or terrain as those factors influence fire response tactics and strategies. Future changes in the City’s knowledge or recommendations going forward will be communicated as required by statute. 38 Shasta Lake Wildfire Mitigation Plan
Version 2.0
Effective: July 1, 2023 13
V. WILDFIRE PREVENTATIVE STRATEGIES
A. HIGH FIRE THREAT DISTRICT
Personnel from the City’s Electric Department directly participated in the development of the California Public Utilities Commission’ s (CPUC) Fire-Threat Map,5 which designates a High-Fire Threat District. In the map development process, City staff worked with local fire officials to identify the areas of the City’s electric service territory that are at an elevated or extreme risk of power line ignited wildfire. The Electric Department has incorporated the High Fire Threat District into its construction, inspection, maintenance, repair, and clearance practices.
B. WEATHER MONITORING
The Electric Department monitors current and forecasted weather data from a variety of sources including:
• United States National Weather Service;
• United States Forest Service Wildland Fire Assessment System; • National Fire Danger Rating System;
• National Interagency Fire Center – Predictive Services for Northern and Southern California;
• Local weather data sources;
• Internal knowledge of local conditions; and
• Electric Department weather station at the City Corporation Yard.
Each work day, the Electric Operations Manager, or designee, shall review at least one weather data source and assign one of two operating conditions based on the relevant weather data and knowledge of local conditions, with the normal operation condition applied by default unless otherwise noted. Any Electric Department staff may review weather conditions for the applicable work day.
(1) Normal: During normal conditions, no changes are made to operations or work policy. (2) Extreme: During extreme fire-risk conditions, including Red Flag Warning (RFW) as declared by the National Weather Service, the Electric Department may delay routine work on energized primary lines (12.47 kV) as determined by the Electric Operations Manager or designee. The Electric Department may perform necessary work to preserve facilities or property and may preposition fire suppression personnel to sites with elevated risk of wildfire ignition. Extreme weather is defined as: weather phenomena that are at the extremes of the historical distribution and are rare for a particular place and/or time and/or RFW conditions.
5 Originally adopted by CPUC Decision 17-12-024.
39 Shasta Lake Wildfire Mitigation Plan
Version 2.0
Effective: July 1, 2023 14
The general procedure Electric Department staff shall follow for each work day designated “Extreme” is as follows. The Electric Utility Director may revise this procedure from time to time.
1. The Electric Operations Manager, or designee, shall assess weather conditions. If the workday is forecasted as a “Red Flag Warning” or similarly designated by a bona fide weather forecasting agency, the work day shall be designated as an “Extreme” weather event.
2. The Electric Operations Manager, or designee, shall determine if any modifications of work assignments shall apply to Electric Department field personnel, including tree trimming crews directly managed by the Electric Department. Modifications may include but are not limited to: deferring routine work, standing down into emergency operations status (i.e., crews only respond to known electric-related events), reassign staff to patrol electric grid assets, etc.
3. The Electric Operations Manager, or designee, shall provide further instructions to the Electric Leadworker, or designee, with instructions on any applicable work modifications that would apply during the extreme weather event.
4. The Electric Leadworker, or designee, shall inform all Electric Department field personnel of the “Extreme” weather designation and applicable work modifications in the day’s tailboard briefing. The tailboard briefing shall specify the scope of duties for all electric field personnel, general procedure in the event of wildfire or similar emergency, and additional safety protocols that are activated for the workday (such as equipping all vehicles with 5-gallon water packs).
5. All Electric Department employees present at the tailboard meeting shall sign to demonstrate their attendance and to acknowledge their understanding of the contents of the tailboard meeting.
6. The Electric Leadworker, or designee, shall brief any additional City personnel who may be assigned to accompany Electric Department field personnel for the purpose of providing additional fire suppression capabilities. For example, Animal Control personnel are certified Wildland Firefighters and one vehicle may be equipped with a 125 gallon pumped fire suppression apparatus. The briefing may be included as part of the daily tailboard meeting, if the additional personnel are present, or at the job site. The briefing shall, at a minimum, include a description of the roles and responsibilities of electric vs. non-electric personnel, and safety procedures related to the deployment of firefighting equipment around electric assets.
C. DESIGN AND CONSTRUCTION STANDARDS
The City’s electric facilities are designed and constructed to meet or exceed the relevant federal, state, or industry standard. The Electric Department treats CPUC General Order (GO) 95 as a guideline for minimum design and construction standards for overhead electrical facilities.
The Electric Department meets or exceeds guidelines in GO 95 and monitors and follows as appropriate the National Electric Safety Code. The Electric Department updates its construction standards from time to time.
40 Shasta Lake Wildfire Mitigation Plan
Version 2.0
Effective: July 1, 2023 15
D. VEGETATION MANAGEMENT
The Electric Department maintains a comprehensive Vegetation Management Plan (VMP) to establish and implement the standards for clearing vegetation around powerline assets, which meets or exceeds the statutes and guidelines identified below, and updates the VMP from time to time as practices and technology evolve.
The City meets or exceeds the minimum industry standard vegetation management practices.
The Electric Department meets: (1) Public Resources Code section 4292; (2) Public Resources Code section 4293; (3) GO 95 Rule 35; and (4) the GO 95 Appendix E Guidelines to Rule 35.
These standards require significantly increased clearances in the High Fire Threat District. The time-of-trim guidelines do not establish a mandatory standard, but instead provide useful guidance to utilities. The Electric Department will use specific knowledge of growing conditions and tree species to determine the appropriate time of trim clearance in each circumstance.
E. INSPECTIONS
The Electric Department maintains a comprehensive Asset Inspection Plan (AIP) to establish and implement the standards for inspection and maintenance of City-owned powerline assets, which meets or exceeds the statutes and guidelines identified below, and updates the AIP from time to time as practices and technology evolve.
The City meets or exceeds the minimum inspection guidelines provided in CPUC GO 165 and CPUC GO 95, Rule 18. Additionally, Electric Department staff use their knowledge of the specific environmental and geographical conditions to determine when areas outside of the High Fire Threat District require more frequent inspections.
If Electric Department staff discovers a facility in need of repair that is owned by an entity other than the City, Electric Department staff will issue a notice to repair to the facility owner to facilitate any necessary repairs.
F. WORKFORCE TRAINING
The Electric Department has implemented work rules and complementary training programs for its workforce to help reduce the likelihood of an ignition. All field staff will be: trained in the content of the WMP; trained in proper use and storage of fire extinguishers; required during prejob briefings to discuss: potential(s) for ignition, environmental conditions (current and forecasted weather that coincides with the duration of work for the day); and to identify the closest fire extinguisher.
Any ignition will be reported to the Electric Director for follow-up.
G. RECLOSER POLICY
41 Shasta Lake Wildfire Mitigation Plan
Version 2.0
Effective: July 1, 2023 16
Automatic reclosing functions on all substation and field reclosers shall be disabled from May 1 through November 30, or as otherwise determined necessary by the Electric Director.
H. DEENERGIZATION
The City will continue its long-standing practice to deenergize its electric system when directed to by personnel from fire, law enforcement, or other emergency responding agencies. The City generally will not proactively deenergize its electric system during high fire threat periods based on the following:
• The City’s electric service territory is approximately 11 square miles, with local fire response located centrally within this area;
• De-energizing the City’s electric system could put the community at higher risk to wildfire due to its potential impact to the City’s water supply, including all water supplied to City fire hydrants, potential for increased call volume and subsequent impact to law enforcement and fire agencies, and changes in human activity during power outages that could increase the opportunity for fire;
• The City has fully deployed Advanced Metering Infrastructure and SCADA systems on its electric infrastructure which enables staff to monitor, assess, and act upon system events remotely in real-time;
• The City plans to gather real-time information from field personnel patrolling areas with higher fire risk and may preposition fire suppression assets with electric field crews
1. IMPACTS TO PUBLIC SAFETY
Proactively deenergizing the City’s electric grid is expected to impact Law Enforcement and Fire Response agencies differently. Such outages are not expected to have a significant impact to local Law Enforcement as the local resources may draw from the larger resource pool of the Shasta County Sherriff’s Office, which also serves as the Shasta County Emergency Operation Center (EOC). Local buildings are equipped with backup generators that have performed reliably in recent unplanned power outage events. Law Enforcement officials do not expect prolonged and geographically extensive power outages to impact their communications, availability of personnel, equipment usage, or response time to call volume.
Widespread (i.e., city-wide, region-wide) and prolonged (i.e., PSPS events lasting 2-7 days) power outages are expected to have significant adverse impact to local Fire Response operations. Fire representatives note that the City of Shasta Lake has a disproportionately large population of people who rely on life-sustaining, electricity-dependent medical equipment and note that calls for services received under normal circumstances regularly include people from this population. During past power outage events, call volume increases markedly for Fire personnel and commits local resources to provide medical aid. Once on scene, Fire Response personnel cannot leave a patient in medical need unless relieved by other qualified personnel.
Such increases in medical-related service calls served by Fire Response personnel will compete for resources with fire-related service calls, suggesting that proactive power shutoffs will 42 Shasta Lake Wildfire Mitigation Plan
Version 2.0
Effective: July 1, 2023 17
significantly and adversely diminish local Fire Response capabilities to combat wildfires with immediacy should one start during a proactive power shutoff (recall that 90% of wildfires are caused by ignition sources other than powerline issues).
2. CUSTOMER NOTIFICATION PROTOCOLS
In the event of a planned outage (i.e., knowledge of the outage at least 24-hours in advance), the City shall contact impacted customers by phone, email, or in person to inform affected customers, if known, the projected start and end time of the outage. In the event of an unplanned outage or an outage event that impacts a broad set of customers, the City shall notify customers via social media and website communication platforms to provide updates on impacted areas, number of customers impacted, and restoration times, if known. 43 Shasta Lake Wildfire Mitigation Plan
Version 2.0
Effective: July 1, 2023 18
VI. COMMUNITY OUTREACH AND PUBLIC AWARENESS
The City of Shasta Lake is a publicly owned electric utility and maintains extensive relationships across all organizations in the community, including public safety agencies that lead emergency response efforts within the City. City management maintains constant contact with local law enforcement and fire agencies, including the Shasta County Sheriff’s Office (SCSO) and the Shasta Lake Fire Protection District (SLFPD). SCSO provides law enforcement services to the City by a contract arrangement, and the City provides a Sheriff substation that is centrally located within the City. The Sheriff substation commander reports directly to the City Manager. The City regularly collaborates with SLFPD through various forums, including a newly formed “Community Emergency Preparedness” committee, and the City recently agreed to help fund a new full-time SLFPD Fire Prevention Officer who reports directly to the Fire Chief and will be responsible for all fire prevention, fire safety, and education activities in the SLFPD boundaries. The SLFPD Fire Prevention Officer’s primary duties include enforcement of state and local fire prevention regulations, coordinate with the City building official and code enforcement staff for fire code enforcement activities, and conduct fire prevention inspections, among other duties.
The public has the opportunity to engage the elected governing body of the City of Shasta Lake at each City Council meeting. All City Council meetings are publicly agendized and regularly scheduled meetings are available via the City’s website. All members of the public have an opportunity to address the City Council during public comment periods. Wildfire risks and preparedness are common & recurring topics raised by the public during these public comment periods.
The City is active in the community offering support to a number of local non-profit organizations, the Chamber of Commerce, and a number of community events, such as:
Boomtown Festival, Veterans’ Day Parade, and the Big Idea Science Bowl held at Shasta Dam.
The City staffs booths to engage the public in discussions on energy, water, wastewater, public safety, wildfire prevention and preparedness, and the City’s overall efforts to promote public safety.
VII. RESTORATION OF SERVICE
Power restoration generally follows the same protocol regardless of cause, but exact steps and order of restoring service depends on specific details of the outage event. Restoration of service begins with manual patrols of the affected portions of the system before any circuits are reenergized. Suspect equipment or distribution assets that cannot be patrolled will remain deenergized. System performance, outage intelligence, and system abnormalities will be monitored via the City’s SCADA system and its AMI system. 44 Shasta Lake Wildfire Mitigation Plan
Version 2.0
Effective: July 1, 2023 19
VIII. EVALUATING OF THE PLAN
A. METRICS AND ASSUMPTIONS FOR MEASURING PLAN PERFORMANCE The City will track two metrics to measure the performance of this Wildfire Mitigation Plan: (1) number of fire ignitions; and (2) transmission and primary distribution wires down within the service territory.
METRIC 1: FIRE IGNITIONS
For purposes of this metric, a fire ignition is defined as follows:
• City electric facility was associated with the fire;
• The fire was self-propagating and of a material other than electrical and/or communication facilities;
• The resulting fire traveled greater than one linear meter from the ignition point; and • City has knowledge that the fire occurred.
In future WMPs, the City will provide the number of fires that occurred that were less than 10 acres in size. Any fires greater than 10 acres will be individually described.
METRIC 2: WIRES DOWN
The second metric is the number of distribution and transmission wires downed within the City’s electric service territory. For purposes of this metric, a wires down event includes any instance where an electric transmission (i.e., 115,000 volt) or primary distribution conductor (i.e., 12,000 volt) falls to the ground or on to a foreign object. The City will divide the wires down metric between wires down inside and outside of the High Fire Threat area (i.e., Tiers 2 and 3 vs. Tier 1, respectively).
The City will not normalize this metric by excluding unusual events, such as severe storms.
Instead, the City will supplement this metric with a qualitative description of any such unusual events.
B. IMPACT OF METRICS ON PLAN
The City anticipates that there will be relatively limited data gathered through these metrics, particularly in the initial years. Therefore, it will be difficult to drawn meaningful conclusions based on this data. The City will evaluate modifying these metrics or adding additional metrics in future years.
45 Shasta Lake Wildfire Mitigation Plan
Version 2.0
Effective: July 1, 2023 20
C. MONITORING AND AUDITING THE PLAN
This Wildfire Mitigation Plan is subject to review by the City of Shasta Lake City Council. Electric department staff will present this Plan to the City Council on an annual basis.
D. IDENTIFYING AND CORRECTING DEFICIENCIES IN THE PLAN
Staff will have the role of evaluating current practices and procedures and recommending changes or enhancement to improve the Wildfire Mitigation Plan. If for unforeseen circumstances, regulatory changes, new technologies, or any other reason, any deficiencies of this WMP will be presented to the City Council in the form of an updated WMP at least on an annual basis.
The Electric Utility Director, or designee, will be responsible for presenting corrections of any deficiencies, if any, to the City Council for consideration.
E. MONITORING THE EFFECTIVENESS OF INSPECTIONS,
The City utilizes General orders 95 and 165 (GO95 and GO165, respectively) as its guide to inspect its system. Field staff routinely patrol the service territory and correct deficiencies as they are encountered. The City tracks deficiencies that are repaired upon discovery within its maintenance software, “Partner,” consistent with the guidelines of GO95 and GO165.
Deficiencies that cannot be repaired immediately are assigned into one of two possible categories:, “attention needed” or 2 ”immediate attention needed,” with the discovery and remedy tracked in Partner.
46 Shasta Lake Wildfire Mitigation Plan
Version 2.0
Effective: July 1, 2023 21
IX. INDEPENDENT EVALUATOR
Public Utilities Code section 8387(c) requires the City to contract with a qualified independent evaluator with experience in assessing the safe operation of electrical infrastructure to review and assess the comprehensiveness of the first Wildfire Mitigation Plan. The independent evaluator must issue a report that is posted to the City’s website. This report must also be presented to the City Council at a public meeting.
The City will utilize a process consistent with the City’s purchasing policies. Consideration will be given to the evaluator’s relevant industry experience, similar work for other municipally owned utilities or special districts, expertise and experience in line construction and maintenance, responsiveness, and familiarity with relevant California statutes, regulations, and operational guidelines.
The City will seek an independent evaluator following the approval of the initial Wildfire Mitigation Plan, or as a time determined by the City Council, after independent evaluators become available. Staff anticipates retaining an evaluator and having the evaluator’s findings available prior to the second iteration of the City’s WMP.
The City will evaluate use of an independent evaluator following major statutory and or regulator changes to the requirements of the WMP, or may periodically use an independent evaluator accordingly.
47 ASSEST INSPECTION
PLAN
48 Overview
The City of Shasta Lake voluntarily follows the guidelines for inspection of electric facilities set forth by the CPUC in General Order 165. The exception to this General Order is that the City of Shasta Lake does not report directly to the CPUC.
The City Council for the City of Shasta Lake is the governing body for the Electric Department.
Inspection Intervals
The City of Shasta Lake does two patrols annually of the 115KV transmission lines.
The patrols are to inspect the line and make sure vegetation management goals are being met. The 12KV distribution lines are patrolled once a year to inspect line and make sure vegetation management goals are being met. All detailed and intrusive inspections on the 12KV and 115KV lines are done more frequent than the recommended requirement, but at no specific interval. These inspections are documented in our Distribution Inspection Software (Partner).
Maintenance Documentation
The Electric Department uses a maintenance monitoring system, Distribution Inspection Software (Partner). Using Partner, the City logs the condition of its transmission and distribution equipment. Updates can be logged by City personnel while in the field. Partner allows supporting information, such as photos or other attachments, to be attached to individual assets. All operations personnel can access this information in real time while connected to the data network.
Partner allows the department to assign work to field personnel from the application user interface. When work is completed a reinspection occurs documenting what repairs/replacement of equipment was performed.
As of 2019, all intrusive pole inspections are done by an IML pole tester. This gives the department much more detailed information on the integrity of the pole and the degradation of the pole is logged.
49 Public Utilities Commission of the State of California Inspection Requirements for Electric Distribution and Transmission Facilities
Adopted March 31, 1997 Effective March 31, 1997
(D.97-03-070 in I.95-02-015 and R.96-11-004)
Amended August 20, 2009 by D.09-08-029 in R.08-11-005
Amended January 12, 2012 by D.12-01-032 in R.08-11-005
I. Purpose
The purpose of this General Order is to establish requirements for electric distribution and transmission facilities (excluding those facilities contained in a substation) regarding inspections in order to ensure safe and high-quality electrical service.
II. Applicability
This General Order applies to all electric distribution and transmission facilities (excluding those facilities contained in a substation) that come within the jurisdiction of this Commission, located outside of buildings, including electric distribution and transmission facilities that belong to non-electric utilities.
The requirements of this order are in addition to the requirements imposed upon utilities under General Orders 95 and 128 to maintain a safe and reliable electric system. Nothing in this General Order relieves any utility from any requirements or obligations that it has under General Orders 95 and 128.
This General Order does not apply to facilities of communication infrastructure providers.
III. Distribution Facilities
A Definitions
For the purpose of this General Order,
(1) "Urban" shall be defined as those areas with a population of more than 1,000 persons per square mile as determined by the United States Bureau of the Census.
(2) "Rural" shall be defined as those areas with a population of less than 1,000 persons per square mile as determined by the United States Bureau of the Census.
50 (3) "Patrol inspection" shall be defined as a simple visual inspection, of applicable utility equipment and structures, that is designed to identify obvious structural problems and hazards. Patrol inspections may be carried out in the course of other company business.
(4) "Detailed" inspection shall be defined as one where individual pieces of equipment and structures are carefully examined, visually and through use of routine diagnostic test, as appropriate, and (if practical and if useful information can be so gathered) opened, and the condition of each rated and recorded.
(5) "Intrusive" inspection is defined as one involving movement of soil, taking samples for analysis, and/or using more sophisticated diagnostic tools beyond visual inspections or instrument reading. (6) "Corrective Action" shall be defined as maintenance, repair, or replacement of utility equipment and structures so that they function properly and safely.
B Standards for Inspection
Each utility subject to this General Order shall conduct inspections of its distribution facilities, as necessary, to ensure reliable, high-quality, and safe operation, but in no case may the period between inspections (measured in years) exceed the time specified in Table 1.
C Record Keeping
The utility shall maintain records for (1) at least ten (10) years of patrol and detailed inspection activities, and (2) the life of the pole for intrusive inspection activities. Such records shall be made available to parties or pursuant to Commission rules upon 30 days notice. Commission staff shall be permitted to inspect such records consistent with Public Utilities Code Section 314 (a).
For all inspections records shall specify the circuit, area, facility or equipment inspected, the inspector, the date of the inspection, and any problems (or items requiring corrective action) identified during each inspection, as well as the scheduled date of corrective action. 51 D Reporting
By July 1st each utility subject to this General Order shall submit an annual report for the previous year under penalty of perjury.
The report shall list four categorical types of inspections: Patrols, Overhead Detailed, Underground Detailed and Wood Pole Intrusive. The report shall denote the total units of work by inspection type for the reporting period and the number of outstanding (not completed) inspections within the same reporting period for each of the four categories.
Sample Report Template:
Type of Inspections (1) Due (2) Outstanding (3)
Patrols xxx xxx
OH Detailed xxx xxx
UG Detailed xxx xxx
Wood Pole Intrusive xxx xxx
Notes:
1) Each utility will define its reporting unit basis (e.g., circuit, grid, facility / equipment). 2) Total inspections due in the reporting period. (Does not include outstanding inspections from prior years.)
3) Total inspections required that were not completed in the reporting period. (Does not include outstanding inspections from prior years.)
IV. Transmission Facilities
Each utility shall prepare and follow procedures for conducting inspections and maintenance activities for transmission lines.
Each utility shall maintain records of inspection and maintenance activities.
Commission staff shall be permitted to inspect records and procedures consistent with Public Utilities Code Section 314 (a).
/s/ Paul Clanon
Paul Clanon
Executive Director
52 Table 1
Distribution Inspection Cycles (Maximum Intervals in Years) Patrol Detailed Intrusive
Urban Rural Urban Rural Urban Rural
Transformers
Overhead 1 2
1 5 5 --- ---
Underground 1 2 3 3 --- ---
Padmounted 1 2 5 5 --- ---
Switching/Protective Devices
Overhead 1 2
1 5 5 --- ---
Underground 1 2 3 3 --- ---
Padmounted 1 2 5 5 --- ---
Regulators/Capacitors
Overhead 1 2
1 5 5 --- ---
Underground 1 2 3 3 --- ---
Padmounted 1 2 5 5 --- ---
Overhead Conductor and Cables 1 2
1 5 5 --- ---
Streetlighting 1 2 x x --- ---
Wood Poles under 15 years 1 2 x x --- ---
Wood Poles over 15 years which have
not been subject to intrusive inspection 1 2 x x 10 10
Wood poles which passed intrusive
inspection --- --- --- --- 20 20
(1) Patrol inspections in rural areas shall be increased to once per year in Extreme and Very High Fire Threat Zones in the following counties Imperial, Los Angeles, Orange, Riverside, Santa Barbara, San Bernardino, San Diego, and Ventura.
Extreme and Very High Fire Threat Zones are designated on the Fire and Resource Assessment Program (FRAP) Map prepared by the California Department of Forestry and Fire Protection or the modified FRAP Map prepared by San Diego Gas & Electric Company (SDG&E) and adopted by Decision 12-01-032 in Phase 2 of Rulemaking 08-11-005. The firethreat map is to be used to establish approximate boundaries and Utilities should use their own expertise and judgment to determine if local conditions require them to adjust the boundaries of the map.
Note: This General Order does not apply to cathodic protection systems associated with natural gas facilities.
Note: For the purpose of implementing the patrol and detailed inspection intervals in Table 1 above, the term “year” is defined as 12 consecutive calendar months starting the first full calendar month after an inspection is performed, plus or minus two full calendar months, not to exceed the end of the calendar year in which the next inspection is due. 53 VEGETATION
MANAGEMENT
PLAN
54 Vegetation Management
To deliver your electricity safely and reliably, the City of Shasta Lake follows a regular schedule for inspecting and trimming more than 60 miles of distribution lines and 15 miles of transmission lines in our service area. Throughout the year, the City will clear vegetation away from power lines, poles and transformers to reduce the chance of power outages. An annual tree trimming contract with contractors takes care of routine trimming and electric crews/contractors take care of emergency/dangerous trees. It is important to note that the City of Shasta Lake does not provide tree trimming services for electrical service connected to your home. Should trees near your service line require trimming, you or your tree trimming service may call the City to de-energize the lines before the project begins. There is no charge for this service.
Inspections
To maintain a reliable system, the City of Shasta Lake crews inspect all lines for vegetation issues at least once a year. This entails driving/walking the entire system and noting any issues to address such as lack of clearance or dead trees that pose a risk to the electric lines.
Tree Pruning
To maintain the reliability of the electrical system, the City generally needs 12 feet of space between tree canopies and overhead distribution power lines. But for fast-growing trees such as mulberry or eucalyptus, the City may need as much as 20 feet of clearance to prevent power outages. For transmission lines the City tries to keep the vegetation directly below to a minimum, and keep all trees cleared back a minimum of 20 feet.
Directional pruning
The City removes only branches that conflict with power lines. The City uses a technique called directional pruning to redirect a tree’s growth away from the lines. This technique is recommended by the International Society of Arboriculture, the American National Standards Institute and the National Arbor Day Foundation.
The City will remove entire branches where they attach to the main trunk of the tree. This technique helps protect the tree from disease and insects.
Sometimes the situation requires pruning only one side of the tree, pruning one side more than the other, or pruning just the middle of the tree. These variations are known as side pruning or “V pruning.” Trees may appear unbalanced at first, but a healthy tree will cope with the changes, and its appearance will soften over time.
Tree removal
The City cannot use direction pruning on some trees, such as redwoods or palms, because they grow straight up from a so-called central leader. When these trees are planted under power lines, the City must cut back the crown or remove the tree.
The City will remove trees to protect your property from potential hazards and to prevent tree-related power outages.
If the City has a need to remove a tree on your property because of a potentially hazardous situation, the City will contact you ahead of time. The City will not charge you for the removal. 55 Vines
Vines growing on utility poles pose a danger to line workers and the public. If the vines grow into the high voltage wires, they can conduct electricity to the ground. They also pose a climbing hazard for any line worker performing maintenance on electric, phone or cable lines. The City will remove vines from poles during each routine treetrimming cycle. You can help by keeping vines from growing near poles.
Ground-level Equipment
The City asks that you avoid planting any kind of vegetation within 8 feet of our green metal boxes that contain padmounted equipment. Please don’t let any invasive plants grow over the top of the equipment, which can prevent us from opening the door. For the safety of our line workers, the City will need to remove any vegetation that poses a hazard. Keeping the space around this equipment clear has the added benefit of allowing the City of Shasta Lake Electric crews to restore power to you and your neighbors more quickly during an outage.
Herbicide Management
General
The full width of the established right of way should be treated with selective herbicide spraying to control woody‐type “trees” and “brush”. All vines on poles, guy wires and overhead stub poles should be treated on entire circuit. All equipment, herbicides, personnel, and materials necessary to perform the work shall be supplied by the contractor.
Contractor employees involved in the application of herbicides and/or adjuvants must have all federal, state and local licenses, certificates and permits that are required by law. A licensed commercial pesticide applicator (MS) shall always be present on the job. In the event the property owners object to herbicide treatment of undesirable tree or brush species, the work shall be postponed for that area. Such problems shall be reported to City of Shasta Lake immediately. Contractors shall be responsible for any off right of way and/or chemical drift type damages. Contractors are fully responsible for proper disposal of all chemicals and containers. Contractors shall be responsible for locating sensitive and/or restricted non‐vegetative right of way areas where herbicides, as specified on the manufacturer’s label, should not be applied. All herbicide mixtures and formulations will be applied according to label directions and/or to manufacturers’ recommendations. Under no circumstances shall herbicides be applied at rates exceeding label recommendations. Herbicides to be used shall be selected only from those labeled specifically for use on utility rights of ways.
Wetlands
Only a wetland approved herbicide may be used when spraying within 20’ of a stream, river, pond, lake, or wetlands area. Under no circumstances shall any herbicide (wetlands approved or otherwise) be sprayed directly over water where no vegetation exists. Contractor shall not clean equipment, tanks, hoses, or other materials related to herbicide applications in streams, rivers, ponds, lakes, or wetland areas.
Documentation
Contractor shall provide City of Shasta Lake herbicide reports of all applications. Reports shall contain the following information: the location of herbicide application, the date applied, the amount applied, the name of each herbicide being applied and the name of the certified applicator. 56 Transmission Rights of Way and Integrated Vegetation Management
Vegetation Management of Transmission Rights-of-Way
The City of Shasta Lake Electric Department utilizes a program of Integrated Vegetation Management (IVM) to manage vegetation on transmission rights-of-ways. Properly maintained right-of-way’s (ROW) are essential for the safety of the public and our workers. The long-term goal of our vegetation management program is to provide for public safety, worker safety, and environmental safety while providing for reliable service.
Integrated Vegetation Management
The first step to creating a low growing plant community is to clear rights-of-way of tall growing and incompatible plant species. This is typically accomplished either mechanically or manually. Cutting or mowing alone is ineffective because it encourages the biological response of re-sprouting. After clearing, right-of-way’s are monitored for resprouting and reinvasion by incompatible vegetation. Once this occurs, the right-of-way will be enhanced through various methods to provide the desired outcome of a low growing plant community. Many factors are considered before an appropriate method is chosen and implemented.
The Wire Zone Border Zone
The Wire Zone consists of low-growing shrub and grass communities directly under the transmission wires plus approximately 15’ on both sides. The Border Zone, which is the portion of the right-of-way that extends from 10’ outside of the wire to the edge of the ROW, is managed for taller shrubs, and brush plant community. This is the transition zone between the low-growing vegetation and taller. 57 Laws and Regulations
The City of Shasta Lake Electric Department is a California-based utility that follows the guidelines set forth by the California Public Utilities Commission (CPUC). The City of Shasta Lake Electric Department will obtain a reasonable amount of clearance beyond the minimum requirements to allow for several years’ worth of growth, potential wind sway and other environmental factors. Distance obtained from the line after a pruning cycle may be more than 20 feet for fast growing species such as a mulberry or eucalyptus trees along distribution lines and for high voltage transmission lines 4 years or 40 feet of clearance is required.
There are rules and regulations designed to ensure public safety and electric service reliability. Major regulations covering vegetation management include:
• Public Resource Code 4292: Firebreak Clearing
Utilities are required to maintain firebreaks around poles located in wild land areas during fire season that have certain equipment with the potential to emit sparks when operating properly. • Public Resource Code 4293: State Responsibility
Utilities are required to maintain clearance between vegetation and high voltage power lines during fire season in wild land areas to prevent wild fires. Also requires removal of dead, diseased or dying trees that could fall into power lines. • General Order 95: Utility Vegetation Management Requirements Utilities are required to maintain clearance between vegetation and high voltage power lines at all times in all areas for public safety and electric system reliability.
58 • North American Electric Reliability Council (NERC) Standard FAC-003-1: Transmission Vegetation Management Standard
FAC-003-1 is a Federal Energy Regulatory Commission (FERC) mandated standard, enforced by NERC which requires utilities to take preventative action to reduce widespread outages caused by vegetation conflicts on critical electric transmission lines over 60,000 volts. Utilities must have a formal vegetation management program that meets specific standards and maintains required clearances between vegetation and transmission electric facilities at all times in all conditions.
Public Resource Code, Section 4292: Power Line Hazard Reduction Except as otherwise provided in Section 4296, any person that owns, controls, operates, or maintains any electrical transmission or distribution line upon any mountainous land, or forest-covered land, brush-covered land, or grasscovered land shall, during such times and in such areas as are determined to be necessary by the director or the agency which has primary responsibility for fire protection of such areas, maintain around and adjacent to any pole or tower which supports a switch, fuse, transformer, lightning arrester, line junction, or dead end or corner pole, a firebreak which consists of a clearing of not less than 10 feet in each direction from the outer circumference of such pole or tower. This section does not, however, apply to any line which is used exclusively as telephone, telegraph, telephone or telegraph messenger call, fire or alarm line, or other line which is classed as a communication circuit by the Public Utilities Commission. The director or the agency which has primary fire protection responsibility for the protection of such areas may permit exceptions from the requirements of this section which are based upon the specific circumstances involved.
Section 1254 - Minimum Clearance Provisions
The firebreak clearances required by PRC 4292 are applicable within an imaginary cylindrical space surrounding each pole or tower on which a switch, fuse, transformer or lightning arrester is attached and surrounding each deadend or corner pole, unless such pole or tower is exempt from minimum clearance requirements by provisions of 14, CCR, 1255 or PRC 4296. The radius of the cylindroid is 3.1 m (10 feet) measured horizontally from the outer circumference of the specified pole or tower with height equal to the distance from the intersection of the imaginary vertical exterior surface of the cylindroid with the ground to an intersection with a horizontal plane passing through the highest point at which a conductor is attached to such pole or tower. Flammable vegetation and materials located wholly or partially within the firebreak space shall be treated as follows:
• (a) At ground level - remove flammable materials, including but not limited to, ground litter, duff and dead or desiccated vegetation that will propagate fire, and;
• (b) From 0 - 2.4 m (0-8 feet) above ground level remove flammable trash, debris or other materials, grass, herbaceous and brush vegetation. All limbs and foliage of living trees shall be removed up to a height of 2.4 m (8 feet).
• (c) From 2.4 m (8 feet) to horizontal plane of highest point of conductor attachment remove dead, diseased or dying limbs and foliage from living sound trees and any dead, diseased or dying trees in their entirety.
Figure 1: Graphical representation of Section 1254 showing the minimum clearances required around a utility pole. 59 Public Resource Code, Section 4293: Line Clearance Guidelines Except as otherwise provided in Sections 4294 to 4296, inclusive, any person that owns, controls, operates, or maintains any electrical transmission or distribution line upon any mountainous land, or in forest-covered land, brushcovered land, or grass-covered land shall, during such times and in such areas as are determined to be necessary by the director or the agency which has primary responsibility for the fire protection of such areas, maintain a clearance of the respective distances which are specified in this section in all directions between all vegetation and all conductors which are carrying electric current:
• (a) For any line which is operating at 2,400 or more volts, but less than 72,000 volts, four feet. • (b) For any line which is operating at 72,000 or more volts, but less than 110,000 volts, six feet. • (c) For any line which is operating at 110,000 or more volts, 10 feet.
In every case, such distance shall be sufficiently great to furnish the required clearance at any position of the wire, or conductor when the adjacent air temperature is 120 degrees Fahrenheit, or less. Dead trees, old decadent or rotten trees, trees weakened by decay or disease and trees or portions thereof that are leaning toward the line which may contact the line from the side or may fall on the line shall be felled, cut, or pruned so as to remove such hazard. The director or the agency which has primary responsibility for the fire protection of such areas may permit exceptions from the requirements of this section which are based upon the specific circumstances involved.
General Order 95, Rule 35: Tree Pruning
Where overhead wires pass through trees, safety and reliability of service demand that tree pruning be done in order that the wires may clear branches and foliage by a reasonable distance. The minimum clearances established in 60 Table 1, Case 13, measured between line conductors and vegetation under normal conditions, shall be maintained. (Also see Appendix E for tree pruning guidelines.)
When a utility has actual knowledge, obtained either through normal operating practices or notification to the utility, dead, rotten and diseased trees or portions thereof, that overhang or lean toward and may fall into a span, should be removed.
Communication and electric supply circuits, energized at 750 volts or less, including their service drops, should be kept clear of limbs and foliage, in new construction and when circuits are reconstructed or repaired, whenever practicable. When a utility has actual knowledge, obtained either through normal operating practices or notification to the utility, that any circuit energized at 750 volts or less shows strain or evidences abrasion from tree contact, the condition shall be corrected by slacking or rearranging the line, pruning the tree or placing mechanical protection or the conductor(s).
EXCEPTIONS:
1. Rule 35 requirements do not apply to conductors, or aerial cable that complies with Rule 57.4-C, energized at less than 60,000 volts, where pruning or removal is not practicable, and the conductor is separated from the tree with suitable materials or devices to avoid conductor damage by abrasion and grounding of the circuit through the tree.
2. Rule 35 requirements do not apply where the utility has made a "good faith" effort to obtain permission to prune or remove vegetation but permission was refused or unobtainable. A "good faith" effort shall consist of current documentation of a minimum of an attempted personal contact and a written communication, including documentation of mailing or delivery. However, this does not preclude other action or actions from demonstrating "good faith". If permission to prune or remove vegetation is unobtainable and requirements of exception 2 are met, the utility is not compelled to comply with the requirements of exception 1.
3. The Commission recognizes that unusual circumstances beyond the control of the utility may result in nonconformance with the rules. In such cases, the utility may be directed by the Commission to take prompt remedial action to come into conformance, whether or not the nonconformance gives rise to penalties or is alleged to fall within permitted exceptions or phase-in requirements.
Note: Revised November 6,1992, by Resolution No. SU-15, September 20, 1996, by Decision No. 96-09- 097 and January 29, 1997, by Decision No. 97-01-044.
4. Mature trees whose trunks and major limbs are located more than six inches, but less than 18 inches, from primary distribution conductors are exempt from the 19-inch minimum clearance requirement under this rule.
The trunks and limbs to which this exemption applies shall only be those of sufficient strength and rigidity to prevent the trunk or limb from encroaching upon the six-inch minimum clearance under reasonable, foreseeable local wind and weather conditions. The utility shall bear the risk of determining whether this exemption applies, and the Commission shall have the final authority to determine whether the exemption applies in any specific instance, and to order hat corrective action be taken in accordance with this rule, if it determines that the exemption does not apply.
Note: Added October 22, 1997, by Decision No. 97-10-056.
Appendix E
The following are guidelines to Rule 35.
The radial clearances shown below are minimum clearances that should be established, at time of pruning, between the vegetation and the energized conductors and associated live parts where practicable.
Vegetation management practices may make it advantageous to obtain greater clearances than those listed below:
A. Radial clearances for any conductor of a line operating at 2,400 or more volts, but less than 72,000 volts 4 feet B. Radial clearances for any conductor of a line operating at 72,000 or more volts, but less than 110,000 volts 6 feet 61 C. Radial clearances for any conductor of a line operating at 110,000 or more volts, but less than 300,000 volts 10 feet
D. Radial clearances for any conductor of a line operating at 300,000 or more 15 feet Table1:
Radial Clearances
Case
No. Nature of Clearance
Wire or Conductor Concerned
A B C
Span Wires (Other than
Trolley Span Wires)
Overhead Guys and
Messengers
Communication Conductors
(Including Open Wire, Cables and
Service Drops), Supply Service
Drops of 0 - 750 Volts
Tolley Contact,
Feeder and Span
wires, 0 - 5,000
Volts
13 Radial clearance of bare
line conductors from
tree branches or foliage
(aaa)(ddd)
-- -- 18 inches (bbb)
Radial Clearances
Case
No. Nature of Clearance
Wire or Conductor Concerned
D E F G
Supply Conductors of
0 - 750 Volts and
Supply Cables Treated
as in Rule 57.8
Supply Conductors
and Supply Cables,
750 - 22,500 Volts
Supply
Conductors and
Supply Cables,
22.5 - 300 kV
Supply Conductors
and Supply Cables,
300 - 550 kV(mm)
13 Radial clearance of
bare line conductors
from tree branches or
foliage (aaa) (ddd)
-- 18 inches (bbb)
1/4 pin spacing
shown in table
2, Case 15
(bbb) (ccc)
1/2 pin spacing
shown in table
2, Case 15
(aaa) Special requirements for communication and supply circuits energized at 0 - 750 volt (bbb) May be reduced for conductor of less than 60,000 volts when protected from abrasion and grounding by contact with tree.
(ccc) For 22.5 kV to 105 kV, minimum clearance shall be 18 inches. (ddd) Clearances in this case shall be maintained for normal annual weather variations, rather than at 60 degrees, no wind.
62 SHASTA LAKE ELECTRIC UTILITY TREE
PLANTING GUIDELINES FOR NEW
DEVELOPMENT
• OVERHEAD ELECTRIC LINES
New trees less than 20 feet from overhead high voltage lines (12000 Volts) should be selected to have a height of 25 feet or less when fully grown. Ground separation distances may need to be increased for trees of larger canopy to maintain 10 feet of safe clearance from limbs at all times.
TREE SELECTOR WEBSITE: http://selectree.calpoly.edu
• UNDERGROUND ELECTRIC LINES
Adequate room to operate electrical equipment is important to the reliability of the electric service and for the linemen to work safely. The linemen use long 8 foot fiberglass sticks to operate the equipment live when trouble is found or when system maintenance is required.
Planting near Pad Mounted Transformers
-10 feet of clearance is needed on transformer front
-3 feet on back and sides
63 NOTE: Pad mounted switches (PME/PMH style etc.) require 10 feet on both front and back to operate. Underground utility high voltage electric boxes/vaults should be located 10 feet from trees to avoid root damage and provide appropriate access. 64 WILDFIRE MITIGATION PLAN
PERFORMANCE REPORT
City of Shasta Lake
Reporting Period: January 1, 2022 – December 31, 2022
Prepared May 22, 2023
65 CITY OF SHASTA LAKE
WILDFIRE MITIGATION PLAN PERFORMANCE REPORT (2022) 1
Wildfire Mitigation Plan
Performance Report
City of Shasta Lake | 2022
May 22, 2023
Purpose & Motivation
The purpose of this document is to summarize the City’s performance under its Wildfire Mitigation Plan (WMP). Under Section VIII.A of the WMP, approved on February 1, 2022 by City Council Resolution CC-2022-08, the City measures its performance under its WMP using the following metrics:
Metric #1: Number of fire ignitions, as defined in the WMP, with an individual description for each fire greater than 10 acres, if any, and Metric #2: Number of primary distribution and transmission wires downed within the City’s electric service territory.
Reporting Period
This WMP Performance Report describes reportable events from January 1, 2022 through December 31, 2022.
Performance Report Summary
During the Reporting Period, the City had the following reportable events:
FIRE IGNITIONS Number of Occurrences
10 acres or greater 0
Less than 10 acres 0
TOTAL FIRE IGNITIONS 0
WIRES DOWNED Number of Occurrences
Tier 1 Area 1
Tier 2 Area 1
Tier 3 Area 0
TOTAL WIRES DOWNED 2
66 CITY OF SHASTA LAKE
WILDFIRE MITIGATION PLAN PERFORMANCE REPORT (2022) 2
Metric #1: Fire Ignitions
Part A: Fires Greater than 10 Acres in Size
There were zero Fire Ignitions that resulted in a fire greater than 10 acres during the Reporting Period.
Part B: Number of Fires Less than 10 Acres in Size
There were zero Fire Ignition that resulted in fires less than 10 acres in size during the Reporting Period.
Supplemental Information:
N/A
67 CITY OF SHASTA LAKE
WILDFIRE MITIGATION PLAN PERFORMANCE REPORT (2022) 3
Metric #2: Wires Down
There were 2 reportable instances with Wires Down, which occurs when 115,000 volt transmission or 12,000 volt primary distribution lines fall to the ground or onto a foreign object.
The following is a description of each incident:
Date Location Fire
Threat
Tier
Number
of Lines
Down
Type Customers
Impacted
Outage
Duration
(Minutes)
Description
5/6/22 Duval
Lane
2 1 Primary 22 260 Single-phase primary. Segment of line protected by Cal Fire approved, non-expulsion, current-limiting fuse installed per the City Electric Dept. Wildfire Mitigation Plan.
11/6/22 Trinity
Street
1 3 Primary 1,036 578 Heavily loaded pole fell to the ground during a significant winter storm.
Supplemental Information:
N/A
68 69
70 71
72 73
74 75
76 77
Report and Recommendations 6
Reviewed and Approved
City Manager
AGENDA ITEM
City Council Meeting
TO: Mayor and City Council Members
FROM: Jessaca Lugo, City Manager
DATE: June 6, 2023
SUBJECT: Planning Commission Membership
FILE NO.: C-080-634-540
RECOMMENDATION:
Discussion and possible direction on the City of Shasta Lake Planning Commission membership appointment process.
BACKGROUND:
The role of the Planning Commission is to serve as an advisory board to the City Council on all matters related to planning and development. The decisions of the Planning Commission are subject to appeal to the City Council. The Planning Commission currently consists of five members, and those members can be either residents or business owners. The intent of the City Council is to create a diverse commission consisting of individuals without any land use experience to individuals who have professional experience in land use, environmental regulations, zoning, and general plan implementation.
Planning Commissioners are also expected to work with staff and adhere to ethical standards by putting the community’s best interest ahead of personal loyalties or opinion.
The City Council requested staff to bring back an agenda item regarding how the City of Shasta Lake establishes Planning Commission Members. Pursuant to Shasta Lake Municipal Code Chapter 2.16:
2.16.020 - Members—Appointment—Terms—Vacancies.
The planning commission shall consist of five members who shall be either residents or business owners within the city. All members shall be appointed by a majority of the city council.
The term of office of all members so appointed shall be for four years. Commissioners shall serve at the pleasure of the city council and may be removed from office by the council at any time. A vacancy by other than expiration of the term shall be filled for the remainder of the unexpired term in the same manner as original appointments are made. Except in cases of removal from office and notwithstanding the above, a commissioner shall serve until the appointment of a successor.
No commissioner shall be an officer or employee of the city. No commissioner shall hold any other public office if the duties and responsibilities of that office may be incompatible with the duties and responsibilities of a planning commissioner.
78 In addition to the City municipal code, California Government Code also establishes the framework on how the legislative body creates planning commissions:
California Government Code
65101.
(a) The legislative body may create one or more planning commissions each of which shall report directly to the legislative body. The legislative body shall specify the membership of the commission or commissions. In any event, each planning commission shall consist of at least five members, all of whom shall act in the public interest. If it creates more than one planning commission, the legislative body shall prescribe the issues, responsibilities, or geographic jurisdiction assigned to each commission. If a development project affects the jurisdiction of more than one planning commission, the legislative body shall designate the commission which shall hear the entire development project.
(b) Two or more legislative bodies may:
(1) Create a joint area planning agency, planning commission, or advisory agency for all or prescribed portions of their cities or counties which shall exercise those powers and perform those duties under this title that the legislative bodies delegate to it. (2) Authorize their planning agencies, or any components of them, to meet jointly to coordinate their work, conduct studies, develop plans, hold hearings, or jointly exercise any power or perform any duty common to them.
The City Council received public comment on May 16, 2023 questioning the appointment of non-residents and lack of rating and ranking criteria for selection of commission members. California Government code allows each City to determine their own criteria when deciding what is best for their membership, some opting to appoint citizens only, business owners, consultants, and/or individuals who carry the best conditions for the job (no residency requirements).
The following is a summary of neighboring municipalities planning commission appointment process:
City/County Appointment Requirements Resident Business Other* Rating/
Ranking
in MC
Shasta Lake, CA City Council Majority (5 members) X X No Anderson, CA
Each Councilmember can
nominate/Council Majority
approve (5 members)
X X X No
Redding, CA
Appointment by Mayor subject to
City Council Majority (7 members) X X X No
Corning, CA City Council Majority (5 members) X X X No
County of Shasta
Each BOS can nominate/BOS
Majority approve (5 members) X No
Yreka, CA
Appointment by Mayor subject to
City Council Majority (5 members) X X X No
Red Bluff, CA City Council Majority (5 members) X X X No * Other - Employed the City
(business owner would be
considered employee)
MC - Municipal Code
79 FISCAL IMPACTS:
No fiscal impact
ATTACHMENTS:
None
DISTRIBUTION:
City Council
City Clerk
80