Shasta Lake City Council
August 1, 2023

CITY COUNCIL MEETING AGENDA August 1, 2023

CITY COUNCIL MEETING AGENDA
City Council Chambers
4488 Red Bluff Street
Shasta Lake. CA 96019
Tuesday, August 1, 2023, at 6:00 PM
Mayor: Greg Watkins
Vice Mayor: Janice Powell
Council Members: Tena Eisenbeisz, Justin Jones, Pamelyn Morgan

OTHER WAYS TO PARTICIPATE IN THE MEETING
• Watch a livestream of the meeting online or view the recording any time after the meeting concludes at the following: cityofshastalake.org/meetings
• Submit public comment by mail or email addressed to City Clerk, City of Shasta Lake, PO Box 777, Shasta Lake, CA 96019 or [email protected]. Mailed and emailed comments must be received one day prior to the meeting to be included.
5:00 PM CLOSED SESSION
Pursuant to California Government Code Section 54956.9, Conference with Legal Council. One Case: Timothy Wright, Tim and Mike Enterprises, LLC, SGCC Management LLC vs. City of Shasta Lake, John Duckett Jr., Jessaca Lugo, Farhad Mortazavi, and James Takehara.

Pursuant to California Government Code Section 54956.95, Liability Claim by Peter Statz against City of Shasta Lake.

The Brown Act prohibits the Council from taking action on any item not placed on the Agenda in most cases. The Brown Act requires any non-confidential documents or writings distributed to a majority of the City Council less than 72 hours before a regular meeting to be made available to members of the public at the same time they are distributed.

Should supplemental materials to be evaluated in the decision-making process be made available to the members of the legislative body at the meeting, seven (7) copies must be provided to the City Clerk who will distribute them.

Councilmembers are encouraged to contact the City Manager prior to the meeting with questions or concerns regarding any item on the Agenda so that their questions and concerns can be adequately addressed at the meeting.

Agenda packets are available for public review at City Hall, 4477 Main Street, Shasta Lake, CA during normal business hours of 7:00 a.m. to 4:00 p.m. weekdays, excluding holidays.

In Compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please call (530) 275-7407. Notification 48 hours prior to the meeting is requested to enable the City to make reasonable arrangements to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title II).

CITY COUNCIL MEETING AGENDA August 1, 2023
6:00 PM CALL TO ORDER – REGULAR MEETING:

Call to order (please place electronic devices on silent) Statement for the record of Council Members present or absent Pledge of Allegiance
Invocation
AWARDS & RECOGNITIONS:

PRESENTATIONS:

Ayla Tucker, Government and Public Affairs, Pacific Gas and Electric Company presentation on:
• Key wildfire safety objectives and local work
• Ongoing and upcoming PG&E projects in your area
• Resources and support available to customers
COMMISSION, COMMITTEE, AND OUTSIDE AGENCY REPORTS:

PUBLIC COMMENT:

This time is set aside for citizens to address the City Council on matters listed on the Consent Agenda as well as other items not included on the Regular Agenda. If your comments concern an item noted on the regular agenda, please address the Council when that item is open for public comment. Each speaker is allocated three (3) minutes to speak. Speakers may not cede their time. Comments should be limited to matters within the jurisdiction of the City. Council discussion or action cannot be taken on items not listed on the agenda other than to receive comments. Speaker forms are available from the City Clerk, 4477 Main Street, Shasta Lake, on the City’s website, or at the back of the meeting hall. If you have documents to present to members of Council, please provide a minimum of seven copies.

CONSENT AGENDA:

The items listed under the Consent Agenda are considered routine business and will be voted on together by one motion unless a Council Member requests a specific item to be removed and discussed separately.

1. Acceptance of the Minutes of the July 18, 2023, regular meeting. (page 1)

2. An Ordinance adopting Interim Zoning Provisions necessary to implement the 2040 General Plan and its related Land Use Map including minor text amendments to Title 17 –“Zoning” of the Shasta Lake Municipal Code. (page 3)

3. Resolution approving the vacation on excess street right-of-way on portions of Grand Coulee Blvd. and Morning Star Way and reserving of easement for public utilities. (page 9) CITY COUNCIL MEETING AGENDA August 1, 2023

4. Resolution to approve a supplemental budget appropriation in the amount of $460,000.00 to award the Shasta Dam Blvd Complete Streets Project Design Engineering and Planning Professional Services contract to GHD, Inc. of Redding, CA in the amount of $438,224.00 and approve a total of $460,000.00 to allow for a project contingency. (page 27)

5. Resolution to accept the HSIP Cycle 10 Safety Improvements Project and authorize the filing of a notice of completion. (page 40)

6. Resolution to accept the Flanagan Pole Replacements 115KV Transmission Project and authorize the filing of a notice of completion. (page 42) PUBLIC HEARINGS:

7. Public Hearing and possible action to conduct the first reading of an Ordinance approving Municipal Code Amendments to Title 2.04.020, Compensation and Benefits for City Council Members. (page 44)
REGULAR AGENDA:

8. Discussion and possible action approving one of the following: (page 52) A) A supplemental budget request Resolution in the amount of $55,000 to be used for the completion of a Uniform Volumetric Water Rate Study.

B) A Resolution accepting the results of the Water Utility Rate Study update completed by Pace Engineering, Inc., directing staff to prepare public notification of the proposed rates in accordance with Proposition 218, and to set a public Hearing for consideration of adoption of the proposed rates on October 17, 2023.

9. Discussion and possible action to approve a supplemental budget request in the amount of $20,000 for consulting services to provide Landscape Maintenance District (“LMD”) Formation Services/Assessment Engineering Services to the City of Shasta Lake Shasta Gateway Industrial Park. (page 56)

10. Council review, discussion, and direction regarding the Mayor’s annual appointments made in December of 2022 to consider which, if any Committees/Commissions/Boards, Council Member Eisenbeisz could serve on. (page 66)
STAFF COMMENTS:

CITY COUNCIL MEETING AGENDA August 1, 2023
CITY COUNCIL COMMENTS AND REPORTS:

This is the time set aside for Council Members, who may so desire, to give brief comments or reports concerning City matters. The City Council may not enter into discussion on matters reported.

Statements made by individual Council Members should not be interpreted as a statement of the City Council. The City Council only takes action by majority vote. • Brief reports by members of the Council regarding correspondence, events and/or meetings attended, and upcoming meetings/events.
• Suggestions/motions for future agenda items.
• In compliance with Assembly Bill 1234, Council will report on attendance at conferences/meetings/events where expenses are reimbursed by the City.

ADJOURNMENT:

Meetings are broadcast on the Wednesday following the meeting at 6:00 PM and the following Friday at 2:00 PM on Charter Channel 181. Videos of meetings are also available through the City website: www.cityofshastalake.org

MEETING OF THE CITY OF SHASTA LAKE CITY COUNCIL

MINUTES OF THE REGULAR MEETING
HELD TUESDAY, JULY 18, 2023, AT THE
CITY COUNCIL CHAMBERS, 4488 RED BLUFF ST, SHASTA LAKE, CALIFORNIA 6 6:00 PM CALL TO ORDER - Regular Session
Mayor Watkins convened the regular meeting at 6:00 PM
Council Members present: Eisenbeisz, Morgan, Powell, Watkins Council Members absent: Jones
Pledge & invocation

AWARDS AND RECOGNITIONS
Proclamation in Recognition of the 30th anniversary of the City of Shasta Lake.

PRESENTATIONS:

COMMISSION, COMMITTEE, AND OUTSIDE AGENCY REPORTS
Ann Morningstar reported on the Shasta Lake Fire District and Mosquito & Vector Control District.

Rose Smith reported on the recent Parks and Recreation Commission meeting and skateboard park workshop.

Public Comment:

Jim Mark spoke about stopping State of California, term limits, and bodycams.

CONSENT AGENDA

1. Acceptance of the Minutes of the June 20, 2023, regular meeting.

2. Resolution CC-2023-43 designating “Authorized Agents” to engage with the Federal Emergency Management Administration and the California Office of Emergency Services for matters related to existing and future declared disasters.

3. Information Item:

Checks, E-payments, and Wires:
5/04/2023 $119,886.40
5/11/2023 $2,524,745.98
5/16/2023 $1,032,290.88
6/08/2023 $394,649.91
6/15/2023 $1,646,340.61
Payrolls :
5/19/2023 $183,944.79
5/27/2023 $199,739.17
6/10/2023 $187,264.61
6/30/2023 $193,303.94
1 Motion/Vote:

By motion made/seconded (Morgan/Eisenbeisz), and carried, the consent agenda was approved.

PUBLIC HEARINGS

4. Public Hearing and possible action to consideration of amendments to Title 17 – “Zoning” of the Shasta Lake Municipal Code, including the first reading of an Interim Zoning Ordinance.

Motion/Vote:

By motion made/seconded (Eisenbeisz/Powell), and carried, the Ordinance was read by short title only and moved to the next reading.

REGULAR AGENDA

5. Discussion and possible action approving one of the following:

A) A supplemental budget request Resolution in the amount of $55,000 to be used for the completion of a Uniform Volumetric Water Rate Study.

Motion/Vote:

By motion made/seconded (Powell/Watkins), the motion failed at a 2 to 2 vote.

B) A Resolution accepting the results of the Water Utility Rate Study update completed by Pace Engineering, Inc., directing staff to prepare public notification of the proposed rates in accordance with Proposition 218, and to set a public Hearing for consideration of adoption of the proposed rates on October 17, 2023.

Motion/Vote:

By motion made/seconded (Morgan/Eisenbeisz), the motion failed at a 2 to 2 vote.

6. Discussion and possible action to designating a voting delegate for the League of California Cities Annual Business Meeting on September 22, 2023, along with a possible alternate.

Motion/Vote:

By motion made/seconded (Powell/Watkins), and carried, Council Member Eisenbeisz was selected as the delegate and Council Member Morgan as the alternate.

COMMUNICATIONS
Staff Comments
City Manager Lugo informed council of the change in National Night Out event date. Electric Department update on the Flanagan Pole Replacement Project and the new snack shack delivery date.

City Council Comments
Vice Mayor Powell asked for an item to be placed on a future agenda for consideration of increase of City Council stipends due to recent legislation (SB 329).

ADJOURNMENT
With no further business, Mayor Watkins adjourned the meeting at 8:10 pm.

_____________________________
TONI M. COATES, CMC, City Clerk 2
ORDINANCE NO. 2023-XX

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SHASTA LAKE ADOPTING INTERIM ZONING PROVISIONS NECESSARY TO IMPLEMENT THE 2040 GENERAL PLAN

AND ITS RELATED LAND USE MAP AND INCLUDING MINOR TEXT AMENDMENTS TO TITLE 17 - “ZONING” OF THE SHASTA LAKE MUNICIPAL CODE.

WHEREAS Section 65300 et seq. of the California Government Code requires the City to prepare and adopt a comprehensive, long-range general plan for the physical development of the city; and
WHEREAS the General Plan of the City of Shasta Lake was adopted to guide development in compliance with state law on November 15, 2022; and
WHEREAS the Government Code allows the City to adopt ordinances and standards to reasonably regulate the development of property, and to protect public health, safety, general welfare and the environment, consistent with the direction provided by the General Plan; and WHEREAS, Government Code Section 65858 authorizes the City Council, to adopt an interim ordinance prohibiting development that is in conflict with a general plan, specific plan, or zoning proposal that the legislative body, planning commission or the planning department is considering or studying or intends to study within a reasonable time; and WHEREAS the City Council, Planning Commission and Director of Development Services do intend to study and to update the zoning plan of the city to achieve consistency with the adopted 2040 General Plan Update; and
WHEREAS, the City of Shasta Lake proposes to amend Article 1, of Title 17 of the Municipal Code by the addition of Section 17.02.040: 2040 General Plan Interim Zoning Ordinance - established; and
WHEREAS, the City of Shasta Lake proposes to amend Article 1, of Title 17 of the Municipal Code by the addition of Section 17.02.045: 2040 General Plan Interim Zoning Overlay Map(s) – established; and
WHEREAS, the City of Shasta Lake proposes to amend Article 1, of Title 17 of the Municipal Code by the addition of Section 17.02.050: General Plan Interim Zoning Overlay Districts and Principal Zone Districts – applicability; and
WHEREAS the Planning Commission conducted a noticed public hearing on June 22, 2023, and considered all public testimony as well as all written materials and other information in the record and made a recommendation to the City Council supporting adoption of the referenced amendments to Title 17, including the adoption of the uncodified Interim Zoning Ordinance and related zoning overlay maps; and
WHEREAS a notice of the proposed ordinance was published following the requirements of state law in the Redding-Record Searchlight, a paper of general circulation on July 5, 2023.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Shasta Lake does hereby ordain as follows:
3 SECTION 1: Findings, determinations, and direction:

1. The City Council finds that there exists a potential threat to the public health, safety, and general welfare which includes, but is not limited to, applications for subdivisions, use permits, variances, grading permits, and other permits including building permits that may conflict directly or indirectly with the adopted goals, policies, and implementation measures of the 2040 General Plan. Therefore, there is a need to adopt limited interim zoning and subdivision provisions to address uses and development of property which may conflict with the recently adopted General Plan.

2. Because a comprehensive zoning ordinance update (Phase II) is necessary in order to provide land use regulations and standards in areas where the existing zoning plan is inconsistent with the General Plan, the City Council finds that adoption of the interim zoning provisions as set forth in Exhibit A “Interim Zoning Ordinance” including its attachments and exhibits, is necessary and in the best interests of the public health, safety, and general welfare of the residents of the city.

3. By supporting orderly and safe development of living environments and the continued growth of the local economy consistent with General Plan direction, adoption of the Interim Zoning Ordinance is necessary to preserve the quality of life of residents and the economy of the community until permanent revisions to the zoning plan of the city can reasonably be completed.

4. Adoption of the Interim Zoning Ordinance and related amendments to Title 17 “Zoning” will further the public necessity, convenience, and general welfare by providing citizens and property owners with continued opportunities to participate in the planning and decision-making processes relative to the creation of a new zoning plan for the city, thereby avoiding the need to adopt a potential moratorium on development which could result in the loss of business and housing opportunities needed by the residents of the city.

5. The proposed zoning amendments and the IZO will implement the recently adopted General Plan, helping to avoid incompatible or inconsistent uses of property that conflict with the General Plan. The amendments will provide the public with continued opportunities to take part in the planning and decision-making processes of the City relative to the development of property. In addition, the amendments supply a basis for logical decision making to support enforcement of General Plan policies and recommended zoning criteria which limit incompatible uses of property.

6. The proposed interim zoning ordinance will aid in the preservation of land and buildings, while enhancing the quality of life of residents by supporting development of a variety of living environments and accommodating new growth within the General Plan’s welldefined and understood policies intended to preserve the built and natural environment of the community.

7. The proposed ordinance is consistent with the General Plan because it serves as a framework for review of new development proposals. The ordinance will help to ease administration of the planning process by a) supporting the efficient and expeditious handling of planning matters; and b) providing for timely and decisive action on land use matters.
4 8. The City Council hereby directs that the Interim Zoning Ordinance including its associated zoning maps (Exhibit A) shall be an uncodified ordinance which shall apply to land use approvals and development applications in the City until revoked by Council action or expired as set forth in this ordinance.

9. The City Council directs the Director of Development Services to start the comprehensive study and modification of the zoning plan of the city (Phase II), including all its relevant provisions and zoning map(s), to achieve full consistency with the 2040 General Plan.

10. This ordinance shall be of no further force and affect 22 months from its date of implementation, unless extended by Council action. Implementation of this ordinance shall begin no later than 30 days following its second reading.

11. All City departments, officials and public employees vested with the duty or authority to issue permits, licenses, or certificates shall conform to the provisions of the Interim Zoning Ordinance. No license, certificate, permit, or renewal or extension thereof, shall be issued where the same would be in conflict with the provisions of the Interim Zoning Ordinance.

Any such license, permit, or certificate issued in conflict herewith shall be invalid.

12. The City Council finds that these proposed actions and determinations are consistent with the City’s General Plan by supporting the adopted goals, objectives, policies, and implementation measures including the following:
a. POLICY LU-n. The City's regulatory systems should accommodate new economic development and should be reviewed periodically to facilitate the development and the permitting process; and,
b. POLICY-HE-1.5 Governmental Constraints. The City shall minimize governmental constraints to the development, improvement, and maintenance of its housing stock, such as reducing setbacks, height limitations, coverage ratios, parking requirements, and other development regulations.
c. IMPLEMENTATION-LU-1.7 Establish zoning districts and quality development standards consistent with general plan goals and policies, and amend the city’s zoning map in a timely manner to be consistent with the General Plan; and d. IMPLEMENTATION-LU-1.8 Ensure the zoning ordinance provides for minimum and maximum densities consistent with the General Plan's land use classifications and state law. (Source: Existing Implementation LU-3, modified); and e. POLICY-LU-3.1 Where practical, promote mixed-use development patterns and higher densities that use land and resources efficiently, reduce automobile dependence and pollution, and facilitate walking, bicycling, and transit use; and f. POLICY-LU-3.5 New development should be consistent with the densities and intensity established in this element (the Land Use Element) to ensure orderly development of the community; and
g. IMPLEMENTATION-LU-3.1 Review, and as necessary revise, specific design policies, guidelines, and development standards to address new structures and property development; and
5 h. IMPLEMENTATION-LU-3.4 Discourage development without a coordinated plan for land use or that is incompatible with adjacent residential areas, circulation limitations, available infrastructure capacity, or public service needs.

SECTION 2: Severability: If any provision of this ordinance or the applications thereof to any person, property or circumstances is held invalid, the remainder of the ordinance and the applications of such provision will remain in effect to the extent permitted by law.

SECTION 3: Effective Date: This ordinance shall be effective thirty (30) days following its second reading and posting as provided for by the City Code.

SECTION 4: Municipal Code Amendments - New provisions are indicated in RED text.

I.Add Section 17.02.040: 2040 General Plan Interim Zoning Ordinance – established, to the City of Shasta Lake Municipal Code to read as follows:

The city council establishes the 2040 General Plan Interim Zoning Ordinance which is hereby incorporated by reference into Title 17 - Zoning. The provisions of the Interim Zoning Ordinance shall be used in the review and regulation of all development and use of property within the city limits. Unless extended by separate city council action, the “2040 General Plan Interim Zoning Ordinance” shall sunset and be of no further authority 22- months after the effective date of the ordinance adopting these provisions.

II.Add Section 17.02.045: 2040 General Plan Interim Zoning Overlay Map (s) – established, to the City of Shasta Lake Municipal Code to read as follows:

The city council establishes and adopts the 2040 General Plan “Interim Zoning Overlay Maps” which are hereby incorporated by reference into Title 17 – Zoning. These maps and the related zone districts apply to all properties within the city limits of Shasta Lake, consistent with the land use districts as established on the 2040 General Plan Land Use Diagram. The interim zoning overlay maps shall be used as necessary to apply the Interim Zoning Ordinance to the development and use of all property within the city limits. Unless extended by separate city council action, the “2040 General Plan Interim Zoning Overlay Maps” shall sunset and be of no further authority 22-months after the effective date of the ordinance adopting these provisions.

III.Add Section 17.02.050: General Plan Interim Zoning Overlay Districts and Principal Zone Districts – applicability, to the City of Shasta Lake Municipal Code to read as follows:

The 2040 General Plan Interim Zoning Overlay Districts are hereby created and incorporated by reference into this title. These districts shall apply to all lands within the city including the principal zoning districts set forth in this title, and which are reflected on the zoning map of the city of Shasta Lake. Any principal zoning district which is not identified on the official zone maps of the city on the effective date of this ordinance shall no longer be applicable. Any lands subject to this title which are not designated in the zoning plan with a principal district designation, shall be subject to the applicable district designation as reflected in the 2040 General Plan Interim Zoning Overlay map(s), and shall also be subject to the development requirements and standards of the most applicable principal zoning district as determined by the development services director.

The decision of the development services director may be appealed to the planning commission, as specified in Section 17.94.060 of this title. Unless extended by city council action, the provisions of this section shall sunset and be of no further authority 22- months after the effective date of the ordinance adopting these provisions. 6 DULY PASSED, APPROVED, AND ADOPTED this 2nd reading on 1st day of August, 2023, by the following vote:

AYES:

NOES:

ABSENT:
___________________________________
GREG WATKINS, Mayor
ATTEST:
_____________________________________________
TONI M. COATES, CMC
City Clerk
7 EXHIBIT A: City of Shasta Lake Interim Zoning Ordinance including Interim Zoning Overlay Map
8 Report and Recommendations 3
Reviewed and Approved

City Manager

AGENDA ITEM
City Council

TO: Jessaca Lugo, City Manager
FROM: Peter Bird, Senior Planner

DATE: August 1, 2023
SUBJECT: SUMMARY VACATION OF EXCESS RIGHT-OF-WAY, PORTIONS OF

GRAND COULEE BLVD AND MORNING STAR WAY
FILE NO: A-010-700-001
RECOMMENDATION:

Staff recommends for the City Council to consider adopting a resolution for summary vacation of a fragment of Grand Coulee and Morning Star Way public right-of-way associated with the development of Tery Scott and Edward Blanck located at 2145 Grand Coulee Blvd.

BACKGROUND
The Applicant, Tery Scott and Edward J Blanck, requests abandonment of a portion of the rightof-way (ROW) of Grand Coulee Boulevard and Morning Star Way to provide additional off-street parking and landscaping for the property located at 2145 Grand Coulee Blvd. (Use Permit 22-01, Cannabis Cultivation), which was approved by the Planning Commission on November 3, 2022.

The Planning Commission, pursuant to Streets and Highways Code (SHC) Section 8300 et. seq. and California Government Code Section 65402, reviewed the proposed summary vacation (AV 22-01) and adopted Resolution PC 2023-02 (attached as Exhibit B), finding the summary vacation is in conformance with the Shasta Lake General Plan. The Staff Report presented to the Planning Commission (attached as Exhibit C) includes additional information about the project.

Council would consider whether the action qualifies as a summary vacation pursuant to SHC Section 8331, which states:

The legislative body of a local agency may summarily vacate a street or highway if both of the following conditions exist:
(a) For a period of five consecutive years, the street or highway has been impassable for vehicular travel.
9 (b) No public money was expended for maintenance on the street or highway during such period.

The proposed vacation of ROW meets both criteria.

The City currently has utilities in the area,
including sewer, water, stormwater and
overhead electric facilities. Pursuant to
SHC Section 8340, City Council’s action
includes reservation of a blanket easement
for all public utilities within the area to be
vacated. Pursuant to SHC Section 8341(b)
the reservation of a blanket Public Utility
Easement will be included in the legal
description for the Quit Claim Deed and
shall include all City facilities, gas lines,
telephone, and other communication lines.

The proposed summary vacation was
reviewed by John Kenny, City Attorney,
who concluded it is appropriate to
quitclaim the excess ROW to the applicant
as it is not needed by the City.

The proposed Resolution authorizes the
City Manager to execute a Quit Claim
Deed conveying the vacated ROW to the
applicant. The Applicant would apply for a
Property Line Adjustment to merge the
properties into one legal parcel.

FISCAL IMPACTS:

There are no fiscal impacts. The Applicant paid a permit fee to cover staff’s time to prepare the staff reports, resolutions and cover costs associated with a consultant’s peer review of the legal description for the Quit Claim Deed.

ATTACHMENTS:

A: City Council Resolution of Approval, Quitclaim Deed, Right-of-Way Vacation Legal Description and Map Exhibit
B: Planning Commission Resolution PC 2023-02
C: Planning Commission Staff Report, February 2, 2023
10 RESOLUTION CC 2023-
____________________________________________________________________________

A RESOLUTION OF THE CITY COUNCIL OF SHASTA LAKE, CALIFORNIA, APPROVING

THE VACATION ON EXCESS STREET RIGHT-OF-WAY ON PORTIONS OF GRAND

COULEE BOULEVARD AND MORNING STAR WAY AND RESERVING OF EASEMENT FOR

PUBLIC UTILITIES
WHEREAS, Tery Scott and Edward J Blanck submitted an application to the City requesting the vacation of portions of the street right-of-way (ROW) of Grand Coulee Boulevard and Morning Star Way in order to provide additional area for off-street parking and landscaping in conjunction with the Grand Coulee Cannabis Cultivation (Use Permit UP 22-01); and WHEREAS, said application was submitted to the City departments and the Shasta Lake Fire Protection District for review and comment; and
WHEREAS, on February 2, 2023, the Shasta Lake Planning Commission adopted Resolution PC 2023-02, finding the proposed summary vacation is in conformance with the Shasta Lake General Plan; and
WHEREAS, in making their determination, the Planning Commission reviewed the Staff Report, documentation provided by staff, and supporting information presented at the February 2, 2023 Planning Commission meeting, which are hereby incorporated by reference; and WHEREAS, California Streets and Highways Code Sections 8330 et seq. provides for the summary vacation of street ROW; and
WHEREAS, the City proposes to summarily vacate excess street ROW on portions of Grand Coulee Boulevard and Morning Star Way, as depicted on Exhibit A to this Resolution; and NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Shasta Lake hereby:

SECTION 1: Makes the following Findings:
a. The above Recitals are true and correct and are incorporated herein. b. This summary vacation is made pursuant to Streets and Highways Code Division 9, Part 3, Chapter 4, Section 8330 et seq.
c. The street right-of-way along portions of Grand Coulee Boulevard and Morning Star Way, as depicted in Exhibit A to this Resolution, is excess and not required now or in the future for public street right-of-way purposes.
d. Pursuant to Streets and Highways Code Section 8331, for a period of five consecutive years, the street has been impassable for vehicular travel; and no public money was expended for maintenance on the street during such period. e. This vacation of ROW is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to California Code of Regulations Title 14, Chapter 3 (CEQA Guidelines), Section 15305, Class 5 (Minor Alterations in Land Use Limitations). The Class 5 exemption applies to projects such as minor lot line adjustments not resulting in the 11 creation of any new parcel in areas with an average slope less that 20%. The proposed vacation of ROW would result in the development of a small parking lot, which is also categorically exempt per Section 15311, Class 11 (Accessory Structures) of the CEQA Guidelines.

SECTION 2: City Council hereby orders the summary vacation of the portions of Grand Coulee Boulevard and Morning Star Way depicted on Exhibit A to this Resolution.

SECTION 3: Pursuant to Streets and Highways Code Section 8340 City Council hereby reserves a blanket Public Utility Easement over the vacated areas. Said reservation shall be included in the legal description for the Quit Claim Deed as depicted in Exhibit B.

SECTION 4: Directs the City Clerk to record a certified copy of the Resolution of Vacation, attested by the City Clerk under seal, in the Office of the Shasta County Recorder.

SECTION 5: From and after the date the resolution is recorded, the street right-of-way vacated no longer constitutes a street.

SECTION 6: The City Manager, or designee, is authorized to execute in the name of the City, all documents necessary including a Quit Claim Deed to Tery Scot and Edward J Blanck to fulfill the completion of this right-of-way transaction.

PASSED, APPROVED, AND ADOPTED this 1st day of August 2023 by the following vote:

AYES:

NOES:

ABSENT:

GREG WATKINS, Mayor
ATTEST:
__________________________________
TONI M. COATES, CMC, City Clerk
Exhibits:

A: Right-of-Way Vacation Legal Description and Map Exhibit B: Quitclaim Deed
12 Exhibit A: Right-of-Way Vacation Legal Description and Map Exhibit 13 14
15 Exhibit B: Quitclaim Deed
16 Recording Requested By and
When Recorded, Return to:

Development Services Department

CITY OF SHASTA LAKE
4477 Main St.

Shasta Lake, CA 96019
Space above this line for Recorder’s use
Assessor’s Parcel Book 007 Page 130
Consideration or net value less than $100.00
(R&T 11911)
Document Transfer Tax – None
(R&T 11922)

QUITCLAIM DEED
The City of Shasta Lake, a Municipal Corporation, Grantor, does hereby demise, release and forever quitclaim to Edward J Blanck and Tery Scott., Grantee, that property in the City of Shasta Lake, Shasta County, State of California, described as follows:

See Exhibit A, attached hereto and made a part hereof.

RESERVING THEREFROM a blanket public utility easement in, upon and over the entire area vacated, and the right at any time, or from time to time, to construct, maintain, operate, replace, remove, and renew sanitary sewers, storm drains, lines of pipe, conduits, cables, wires, poles, equipment and fixtures for the operation of gas pipelines, telegraphic and telephone lines and for the transportation or distribution of electric energy and water, including access to protect these works from all hazards.

Mail Tax Statements to Grantee at 10363 Hufford Ranch Rd., Whitmore, CA 96096

CITY OF SHASTA LAKE
Dated: _______________________________
By:
________________________________________
Jessaca Lugo
City Manager, City of Shasta Lake
17 Attachment B: Planning Commission Resolution PC 2023-02 18 RESOLUTION NUMBER PC 2023-02

A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF SHASTA LAKE

ADVISING THE CITY COUNCIL THAT SUMMARY VACATION OF A PORTION OF THE

RIGHT-OF-WAY OF MORNING STAR WAY AND GRAND COULEE BOULEVARD IS IN CONFORMANCE WITH THE CITY’S GENERAL PLAN.

WHEREAS, the Planning Commission of the City of Shasta Lake, pursuant to Streets and Highways Code Section 8300 et. seq. and California Government Code Section 65402, reviewed the proposed vacation (AV 22-01) of a portion of the right-of-way (ROW) of Morning Star Way and Grand Coulee Boulevard, located generally along the south and east property boundaries of 2145 Grand Coulee Boulevard (Assessor’s Parcel Numbers 007-130-010), as shown on Exhibit A; and
WHEREAS, said vacation of ROW was referred to affected City departments and the Shasta Lake Fire Protection District for review and comment; and WHEREAS, California Streets and Highways Code Section 8313 and Government Code 65402(a)
require the Planning Commission to consider the General Plan prior to vacating right-of-way and determine whether the vacation conforms with the General Plan; and WHEREAS, in making their determination, the Planning Commission reviewed documentation provided by staff. The Staff Report and supporting documents provided for the February 2, 2023 Planning Commission meeting are hereby incorporated by reference; and WHEREAS, the Planning Commission determined the proposed vacation of ROW conforms to the current General Plan, and the General Plan Circulation Element does not show any future need for this ROW. The vacation does not amend the General Plan or Zoning Code; nor does it grant any entitlements for future uses. Any additional development of the adjacent property or a change in use of the site will be reviewed for consistency with the most recently adopted General Plan and Zoning Code.

NOW, THEREFORE, the City of Shasta Lake Planning Commission finds:

1. That the above Recitals are true and correct and are incorporated herein.

2. That the vacation of a portion of the right-of-way (ROW) of Morning Star Way and Grand Coulee Boulevard as shown on Exhibit A is in conformance with the Shasta Lake General Plan.

3. The vacation of ROW is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to California Code of Regulations Title 14, Chapter 3 (CEQA Guidelines), Section 15305, Class 5 (Minor Alterations in Land Use Limitations). The Class 5 exemption applies to projects such as minor lot line adjustments not resulting in the creation of any new parcel in areas with an average slope less than 20%. Once the ROW is vacated, the property will be quit-claimed to the adjacent property owner, and a property line adjustment will be processed to merge the properties.

4. Directs staff to report the Planning Commission’s findings to City Council.

DULY PASSED AND ADOPTED 2nd day of February 2023 by the following vote:
19 AYES: BROWN, EISENBEISZ, KIRKLAND, PALMER, TROTTER
NOES: NONE
ABSENT: NONE
RECUSED: NONE

______________________________________
Randy Trotter, Planning Commission Chair

ATTEST:
__________________________________
Jessaca Lugo, City Manager
20 Attachment C: Planning Commission Staff Report, February 2, 2023 21 CITY OF SHASTA LAKE

PLANNING COMMISSION MEETING

STAFF REPORT
February 2, 2023
Staff Assigned: Peter Bird, Senior Planner
Project: Finding of Consistency with the General Plan for Summary Vacation of a Portion of Grand Coulee Blvd and Morningstar Way File: AV 22-01
Assessor’s Parcel # 007-130-010
Property Owner Edward Blanck and Tery Scott
Representatives Same/SDS Engineering
Significant / Applicable
Legal Authority
California Streets and Highway Code Section 8313
California Government Code Section 65402(a)
California Environmental Quality Act (Public Resources Code) Environmental Determination: Categorically Exempt pursuant to CEQA Guidelines section 15305, Class 5 (Minor Alteration in Land Use Limitations)
SUMMARY:

Edward Blanck (applicant) has proposed the summary vacation of a portion of the right-of-way of Morning Star Way and Grand Coulee Boulevard. The Planning Commission should provide a report as to conformity with the City’s General Plan to the City Council.

STAFF RECOMMENDATION:

Staff recommends the Planning Commission review the proposal and forward the finding of General Plan Consistency to the City Council pursuant to Government Code 65402(a) and California Streets and Highways Code Section 8313.

RECOMMENDED MOTION:

Staff recommends the Planning Commission make the following motion:
“I move the Planning Commission adopt the attached resolution finding the summary vacation conforms to the General Plan of the City of Shasta Lake.” PROJECT DESCRIPTION:
22 The City of Shasta Lake Planning Commission approved Use Permit 22-01, a project to begin operation of a commercial cannabis cultivation facility at 2145 Grand Coulee Boulevard, on November 3, 2022. Conditions were added to the project to ensure compliance with the City’s development code. As a result, the applicant is required to construct a small parking lot, landscaping, and curb, gutter, and sidewalk.

During the approval process, the excess right-of-way (ROW) was reviewed by City departments and the Shasta Lake Fire Protection District. It was determined that this area of ROW qualified for summary vacation and abandonment
of it would benefit the City and applicant.

Once the ROW is vacated, the property
will be quit-claimed to the property owner,
and a property line adjustment will be
processed to merge the properties.

Applicable Regulations
Government Code 65402(a)
If a general plan or part thereof has been
adopted, no real property shall be
acquired by dedication or otherwise for
street, square, park or other public
purposes, and no real property shall be
disposed of, no street shall be vacated or
abandoned, and no public building or
structure shall be constructed or
authorized, if the adopted general plan or
part thereof applies thereto, until the
location, purpose and extent of such acquisition or disposition, such street vacation or abandonment, or such public building or structure have been submitted to and reported upon by the planning agency as to conformity with said adopted general plan or part thereof. The planning agency shall render its report as to conformity with said adopted general plan or part thereof within forty (40) days after the matter was submitted to it, or such longer period of time as may be designated by the legislative body.

California Streets and Highway Code Section 8313
(a) If the proposed vacation of a street, highway, or public service easement is within an area for which a general plan is adopted by a local agency, the legislative body of the public entity shall consider the general plan prior to vacating the street, highway, or public service easement.

Shasta Lake General Plan
To determine whether the proposed project conforms to the Shasta Lake General Plan, staff identified Policies applicable to the summary vacation. The analysis statements provide evidence in support of the Finding of Conformity.
23 General Plan Policies
Consistent
with
General
Plan
Analysis
Circulation
Policy-CIR-1.1
Coordinate policies for land development
and circulation.

Yes
The summary vacation is coordination
between the approval of Use Permit 22-01 and
the General Plan.

Policy-CIR-1.1
Evaluate the feasibility of including
“complete streets” considerations in the
design of all street improvement projects,
including but not limited to: - Water
efficient, drought tolerant landscaping -
Public transit improvements -
Accessibility for disabled persons and
Americans with Disabilities Act (ADA)
compliance - Safety criteria, such as
traffic calming measures and lighting -
Sign and wayfinding design - Sidewalk
installation - On- and off-street parking
management - Bicycle routes, facilities,
and signage.

Yes
This project involves construction of
landscaping in compliance the City of Shasta
Lake Water Efficient Landscape Ordinance.

New curb, gutter, and sidewalk will be
constructed to current standards for ADA
compliance.

Policy-CIR-1.7
Encourage connectivity and accessibility
to a mix of land uses that meet residents'
daily needs within walking distance,
consistent with the Land Use Element.

Yes
After abandoning the excess right-of-way, curb
gutter, and sidewalk will be constructed
adjacent to the existing street. This ill provide
added connectivity to the immediate area.

Policy-CIR-1.8
Promote greater linkages between land
uses and transit, as well as non-vehicular
modes of transportation to reduce
vehicular trip related emissions
Yes
See discussion above. Connectivity of
pedestrian infrastructure leads to reductions in
vehicle trip related emissions.

Policy-CIR-2.3
Design intersections and public rights-ofway to include accessible, safe access for all users
Yes
The proposed pedestrian improvements
include an ADA compliance ramp at the
intersection.

Policy-CIR-2.4
Design sidewalks and pedestrian paths to
provide sufficient space from vehicular
traffic and adequate sight lines between
adjoining development to ensure safety
and security, as practicable
Yes The design of improvements is compliant with
this policy.

Policy-CIR-3.4
Require sidewalks or an appropriate
alternative in all new public and private
developments.

Yes Use Permit 22-01 is conditioned to construct
curb, gutter, and sidewalk.
24 Community Health and Wellness
Policy-HS-7.8
Promote physical activity in the daily
routines of residents through targeted
improvements to active transportation
infrastructure, consistent with the
Circulation Element.

Yes Physical activity is promoted through the
construction of curb, gutter, and sidewalk,
which provides a safe space to walk.

CITY COUNCIL ACTION
If the Planning Commission adopts the Resolution determining the proposed vacation of ROW is in conformance with the Shasta Lake General Plan, the City Council would receive the Planning Commission’s report and conduct a public hearing. Council would consider whether the action qualifies as a summary vacation pursuant to Streets and Highways Code Section 8331, which states:

The legislative body of a local agency may summarily vacate a street or highway if both of the following conditions exist:
(a) For a period of five consecutive years, the street or highway has been impassable for vehicular travel.
(b) No public money was expended for maintenance on the street or highway during such period.

The proposed vacation of ROW meets both of these criteria.

City Council’s action would include acceptance of a blanket easement for all public utilities within the area to be vacated. The landscape plans will be reviewed to ensure no trees will interfere with overhead power lines.

City Council would also consider authorizing the City Manager to execute a Quit Claim Deed conveying the vacated ROW to the applicant.

CALIFORNIA ENVIRONMENTAL QUALITY ACT
On November 3, 2022, the Shasta Lake Planning Commission adopted a finding that the proposed commercial cannabis cultivation (Use Permit 22-01) qualified for a Categorical Exemption pursuant to Section 15301 Class 1 (Existing Facilities) and 15311 (Minor Structures) of the California Environmental Quality Act Guidelines (CCR Title 14, Chapter 3). The vacation of ROW does not amend the General Plan or Zoning Code, nor does it grant any entitlements in addition to those granted by Use Permit 22-01.

The proposed vacation of ROW is categorically exempt pursuant to CEQA Guidelines section 15305, Class 5 (Minor Alteration in Land Use Limitations), which applies to projects such as minor lot line adjustments not resulting in the creation of any new parcel in areas with an average slope less than 20%. Once the ROW is vacated, the property will be quit-claimed to the adjacent property owner, and a property line adjustment will be processed to merge the properties.

PLANNING COMMISSION OPTIONS
The Planning Commission has several options with respect to the finding of General Plan Consistency at this time:
25 1. Forward Findings to the City Council. The Planning Commission may take action by adopting the attached Resolution; finding that summary vacation of a portion of the rightof-way of Morningstar Way and Grand Coulee Boulevard is in conformance with the City’s General Plan and forward their finding to the City Council.

2. Continue the Action. The Planning Commission may desire additional time to review the project for General Plan consistency. The Commission has the option to continue the matter to a certain future date to accomplish these efforts (within 40 days).

3. Deny the Finding of General Plan Consistency. The Planning Commission may find the project is not consistent with the General Plan and forward that finding to the City Council.
26 Report and Recommendations 4
Reviewed and Approved

City Manager

AGENDA ITEM
City Council
TO: Mayor and City Council Members
FROM: Will Bond, City Engineer / Public Works Director

DATE: August 1st, 2023
SUBJECT: Contract Award
Shasta Dam Blvd. Complete Streets Project Engineering & Planning Services
FILE NO.: New
RECOMMENDATION:

Staff requests that the City Council consider a supplemental budget appropriation in the amount of $460,000.00, awarding the Shasta Dam Blvd. Complete Streets Project (Project) Engineering & Planning Services Professional Services Agreement contract to GHD Inc. of Redding, CA in the amount of $438,224.00 and approve a total of $21,776.00 to allow for a contract contingency.

BACKGROUND:

The City of Shasta Lake, and partners; K2 Development (K2), Redding Rancheria and Community Revitalization & Development Corporation (CRDC) prepared and submitted a proposal to the AHSC Program in June 2021 and was notified in February 2022 that the necessary funding for an affordable housing project had been awarded. This project is a component of the AHSC program award.

The project is a complete streets, active transportation, and urban greening infrastructure project.

The project, located on a 1-mile stretch of Shasta Dam Boulevard, generally includes landscape medians, construction of class IV bikeway, relocation of a transit stop, creation of safer roadway crossings and upgraded roadway & pedestrian lighting.

The project will create better active transportation mobility, including closing several pedestrian gaps along Shasta Dam Blvd and will serve the needs of all transportation users including pedestrians, bicyclists, people with disabilities, transit riders, and motorists.

The goals of the project are:
• Making it safer and easier for cyclists and pedestrians to travel along and across Shasta Dam Blvd.
27 • Providing safe facilities for all transportation users – pedestrians, bicyclists, people with disabilities, transit users, and motorists to essential facilities. • Creating safer crossings on Shasta Dam Blvd. with the addition of rectangular rapid flashing beacons and crosswalks with protected refuge areas. • Making walking and bicycling safer, more comfortable, and more convenient by adding better lighting on Shasta Dam Blvd.

In general, the project improvements include:
• Replacing existing cobra-head lighting with roadway and pedestrian decorative light standards from Locust Avenue easterly to Cascade Blvd.
• Placement of 4,000 linear feet (both ways) of context sensitive bikeways on Shasta Dam Blvd.
• Construction of strategically placed landscaped or hardscaped medians along a 4,000- foot segment of Shasta Dam Blvd.
• Relocated transit stop flatwork (Structure by others). • Construction of roadway frontage improvements to complement an AHSC funded affordable housing project.

The Commercial Center Safe Routes to School is not included in this project. A separate Request for Qualifications & Proposal is currently being advertised.

SELECTION PROCESS
On May 8, 2023 a formal RFQ&P outlining the scope of the project was advertised on ciplist.com and on the City’s website. Proposals were required to include services fees for the entire scope of services in a separate envelope to be opened after the proposal ranking and interview process.

On June 23, 2023 the proposal period closed with the City receiving two proposals.

A review and selection committee was formed with City staff members from the Economic Development, Planning and Public Works departments. Upon completion of the review process, the committee found that GHD Inc. possessed the necessary technical expertise that would allow the project to be completed successfully.

The City Engineer then reviewed the scope of work and fee submitted with the proposal and found that the submitted fee. Staff worked with GHD to modify their submitted scope and fee based on additional requirements unknown at the time of the RFQ&P. The attached scope of and fee of $438,224.00 is satisfactory given the project and the coordination efforts with numerous agencies.

FISCAL IMPACTS:

This project is 100% funded on a reimbursable basis through the Affordable Housing Sustainable Communities grant, so there will be no fiscal impact to the City.

ATTACHMENTS:

Location Map, Scope and Fee, GHD Inc.

DISTRIBUTION:

City Council
28 RESOLUTION CC 2023-xx

A RESOLUTION OF THE CITY OF SHASTA LAKE CITY COUNCIL APPROVE A SUPPLEMENTAL BUDGET APPROPRIATION IN THE AMOUNT OF $460,000.00 TO

AWARD THE SHASTA DAM BOULVARD COMPLETE STREETS PROJECT DESIGN ENGINEERING AND PLANNING PROFESSIONAL SERVICES CONTRACT TO GHD INC. OF REDDING, CA IN THE AMOUNT OF $438,224.00 AND APPROVE A TOTAL OF $21,776.00

TO ALLOW FOR A CONTRACT CONTINGENCY
WHEREAS, the City and partners applied for and received an Affordable Housing and Sustainable Communities Grant; and
WHEREAS, a portion of the grant proceeds are for the Shasta Dam Blvd. Complete Streets project; and,
WHEREAS, the City has issued a Request for Qualifications and Proposals, received and reviewed said proposals, selected the most qualified firm to provide professional services for the project, and negotiated an acceptable scope of work and fee for said services.

WHERAS, funding for this project is currently not allocated in the 2022-2024 Two-Year Budget.

WHEREAS, this project is funded from the following capital project fund:

Expenditure Account: 270-340-6268- $460,000
Revenue Account: 270-000-4347 - $460,000
NOW, THEREFORE BE IT RESOLVED THAT:

1. The City Council of the City of Shasta Lake hereby approves a supplemental budget request in the amount of $460,000 to be used for the engineering and planning services for the Shasta Dam Blvd. Complete Streets Project.

2. The City of Shasta Lake City Council authorizes staff to enter into a professional services agreement contract with GHD Inc. of Redding, CA for professional services related to the Shasta Dam Blvd. Complete Streets project in the amount of $438,224.00 and approve a total of $21,776.00 to allow for a contract contingency.

PASSED, APPROVED AND ADOPTED this 1st day of August 2023 by the following vote:

AYES:

NOES:

ABSENT:

GREG WATKINS, Mayor
ATTEST: TONI M. COATES, CMC, City Clerk
29 City of Shasta Lake
City Hall
Law Enforcement Center
Community Center
Main Street Main Street
Fort Peck Street
Chico Street
Red Bluff Avenue
Front Street Shasta Dam Blvd.

Shasta Dam Blvd.

Hardenbrook Avenue
Median Ave.

Montana Ave.

Locust Ave.

Grand River Avenue
Washington Avenue
I-5
Washington Avenue
Grand Coulee Blvd.

Oregon Ave.

Mussell Shoals Avenue
Oregon Avenue
Nell Orr Street
Shasta Street
Shasta Way
Stanton Avenue
Deer Creek Ave.

McConnel Ave.

Grand Avenue
Cascade Blvd.

City of Shasta Lake
Visitor Center
Library
Chamber of Commerce
Claire Engle Park
Shasta Dam Blvd
Complete Streets
City of Shasta Lake
August 1, 2023
Bio Swale/Storm Water Retention
(Part of WRHCO STI)
Grand Oaks
Elementary School
Future
Wonderland
Blvd.

Veterans
Memorial Redding Rancheria
Medical Clinic
Limits of public infrastructure improvements (COSL):

Limits of public infrastructure improvements (WRHCO):

Limits of public infrastructure improvements (K2 - AHSC):
• Portions of Shasta Dam Blvd., McConnel Ave., Median Ave., Front St., Grand Ave., Stanton Ave. • Improvements include curb, gutter, sidewalk, pavement striping/marking, signs, flashing beacons, landscape/ streetscape (benches, planters, treewells, trash cans), decorative street lights, transit stop, and bike amenities. • Safe Routes to School: Bike lanes, curb, gutter, and sidewalks to connect Grand Oaks Elementary, the park, and the affordable housing.
• Bio swale/storm water retention, walking trails, lighting, drinking fountains, benches, and cooling stations.

Fee title parcel by WRHCO (site control)
• Construct Wonderland Blvd. from Grand Ave. to Cascade Boulevard • Curb, gutter, and sidewalks on:
• Grand Ave. (from Shasta Way to Wonderland Blvd.)
• Shasta Way (from Grand Ave. to Shasta Dam Blvd.)
• Cascade Blvd. (from Shasta Dam Blvd. to Wonderland Blvd.) • Wonderland Blvd. (from Cascade Blvd. to Grand Ave.)
• Construct alley with curb, gutter, & sidewalks (Stanton Ave. to Deer Creek Ave.) • Construct parking lot across from old City Hall
Cabello Street
0 200’ 400’ 800’
In Conjunction with:

AHSC Project
Dan’s Optical
30 The Power of Commitment
12612797 | Scope of Work 1
Scope of Work
The following Scope of Services outlines tasks necessary to provide Engineering and Planning Services for the Shasta Dam Boulevard Complete Streets Project. Our Scope of Services has been developed based upon discussions with the City, the Request for Proposal (RFP), visits to the project site, our expertise in complete streets, urban planning and Caltrans processing, and our experience on similar projects, including the Downtown Redding Streets.

Project Assumptions
• A Cooperative Agreement is not required between the City and Caltrans and the existing MOU will suffice for project coordination and oversight needs.
• A DEER will be required for Project Approval.
• Concurrent City and Caltrans reviews will be completed for all submittals. • Unless stated specifically otherwise, all reviews and processing time on all submittals is assumed to be 4 weeks. If agency processing exceeds this estimate, additional budget may be required. • Unless stated specifically otherwise, all reports will be limited to one draft and one final version. • Assessor’s parcel maps, as-built drawings from current and former property owners, and any draft improvement plans showing the subject property, stationing, and project limits will be provided by the City/Caltrans.
• Only one rendering is provided in this scope of the preferred Build Alternative in support of Public and Stakeholder Outreach.
• Life Cycle Cost Analysis, pavement overlay, deflection testing, or pavement smoothness studies are not included in this scope.
• Geotechnical and Materials are not required as existing studies will be utilized. • Utility records to be imported are in 2-dimensional format only. No 3-dimensional drawings or pipe networks are to be prepared.
• Utility relocation (PG&E, Charter, At&t, etc.) design is not included and will be completed by the utility owner.
• CEQA CE will be prepared by the City with limited support from GHD. • NEPA evaluation is not required as there is no federal funding. • Short Form SWDR is required based on the limited project impacts. • Project will utilize published State Plane NAD 83 horizontal control and NAVD 1988 vertical control. • Underground utility location, including utility potholing is limited to $20,000 of effort as another direct cost.
• Due to the type of improvements, traffic analysis is not required.

Task 1: Project Management and Coordination
GHD will provide Contract Management and Quality Control Services throughout the duration of the project, including:
31 12612797 | Scope of Work 2
Task 1A: Project Management
Project management responsibilities shall include the following items:
• Utilization of City’s Virtual Project Manager (VPM) web-based program for all project-related activities. • Coordination of all meetings and prepare all agendas and minutes (assumes 40 meetings in total). • Coordination and consultation as needed with all appropriate utilities and local, State, and Federal regulatory agencies (up to 8 included in the 40 above). • Coordination and assistance as needed with AHSC program guidelines, documentation, and submittals (assumes bi-weekly for the first 8 months of the project, 16 in total included in the 40 above).
• Preparation of schedules and schedule updates (monthly). • Preparation and submittal of monthly progress reports with monthly progress payment requests (assumes 20 in total – 16 monthly during PS&E and 4 quarterly during Construction). The monthly progress report shall include:
o An overview of work accomplished during the previous month; o A description of current key activities and an updated schedule for each task and subtask; o A list of problem areas, if any, and proposed corrective actions; o A list of tasks for the following month; and
o A Schedule Summary indicating whether the project is on schedule and any schedule concerns or critical path items (a Recovery Plan/Schedule for any activities that fall more than 2 weeks behind schedule shall be prepared).
• Preparation and adherence to the approved Quality Assurance/Quality Control Program. • Maintenance of project files.
• Prepare and conduct presentations to the City Council, city management and/or public and prepare presentation materials at the request of the City. Three (3) presentations are anticipated for this project.

Upon request of the City, GHD will provide documentation regarding jobs creation & reporting consistent with and adhering to the current Funding Guidelines for Agencies that Administer California Climate Investments.

Task 1A Deliverables:

Meeting Minutes
Schedules and schedule update
Monthly Progress Reports with monthly progress payment requests Task 1B: Adjacent Owners and Stakeholders Coordination
An allowance is provided in the budget for coordination with adjacent building owners, tenants, and Stakeholders. Expenditures against this task will be for ad-hoc meetings, ad-hoc exhibits, providing information, reviewing their input and coordinating the development of necessary consensus and written agreements (if any), and reporting to the City's Project Manager. Coordination under this item will be reported to the City's Project Manager and an addendum will be prepared if the required coordination work exceeds the allowance.

Task 1B Deliverables:

Meeting Minutes
Exhibits
32 12612797 | Scope of Work 3
Task 2: Preliminary Design & Data Collection
GHD shall provide preliminary design and data collection for the work described in the Project Description.

Coordination with the project team is required to provide a seamless concept of the affordable housing project’s vision.

GHD shall provide the following preliminary engineering design services:

Task 2A: Data Collection & Field Survey
GHD shall conduct all data collection, field surveys and other information necessary to establish horizontal and vertical control, utility locations, right-of-way limits, and property boundaries. This will include the following items:

Boundary, topographic and control surveys to establish elements required for plan preparation and construction.

GHD will produce a topographic map of the project area based on a field survey. The mapping will include the record boundary/right of way, sidewalks, curb/gutter, crown of road, lane markings, signs, lights, utilities with surface evidence, invert elevations of storm drains/sewer manholes, fences, survey control points, boundary monument and centerline monuments. The mapping will show the entire roadway, back of sidewalk to back of sidewalk and 30 feet of side street (with the exception of Stanton Drive that will be surveyed from Shasta Dam Blvd to Meade Street for inclusion of a new curb and gutter and sidewalk along the east side of Stanton for access to a new parking lot). A stock aerial image will be supplied for the background.

Elevations and coordinates will be based on City of Shasta Lake published benchmarks. GHD will set durable survey control points throughout the project area using GPS, conventional surveying, and digital leveling.

Positive utility location information (assumes an allowance of up to $20,000 for potholing as minimal utility impacts are anticipated).

Review of existing record/as-built drawing and mapping, including development plans (up to 2 iterations will be considered).

Task 2B: Preliminary Engineering
The purpose of this task is to review existing documents, collaboratively create an ultimate plan line for all users with the City and present the design for PDT review/approval. Preliminary plans will be prepared for discussion of project opportunities and constraints with relevant stakeholders. Following preliminary plan line approval, the preliminary geometrics will be used to determine if any ROW or utilities will be impacted based on the preliminary plans to initiate coordination with property owners and to evaluate project costs.

Preliminary engineering design services shall include the following items:

Preparation of all preliminary hydrological studies and reports utilizing existing information available from Caltrans, the City, and adjacent development for consistency and will be completed per Caltrans requirements.

As there are minimal hydrology/hydraulic impacts due to the project, a technical memo will be provided for Drainage and a Short Form SWDR is anticipated.

Preparation of preliminary complete streets, lighting, medians, and all other major project components concepts/palette (to support decisions and design basis memorandum described below prior to starting into preliminary design).

Identification of all utility conflicts & relocation requirements and coordinate with the responsible utility. The utilities include but are not limited to, PG&E, City of Shasta Lake Electric, City of Shasta Lake Public Works (water, wastewater, stormwater), AT&T, and Spectrum (minimal utility conflicts are assumed and as such an allowance for this effort has been provided in our budget).

Completion of preliminary design calculations, preliminary utility design, preliminary plan preparation, preliminary engineers cost estimate, and all other appropriate preliminary engineering work utilizing Caltrans 2023 standards as appropriate.
33 12612797 | Scope of Work 4
Preparation of a preliminary right-of-way assessment, right of way dedication needs and identification potential right-of-way issues.

Preliminary construction layout including plan, profile, typical sections, grading & drainage, lighting and utilities.

Significant issues such as right of way impacts, potential utility conflicts, driveway conflicts, drainage issues, etc. will be identified at this stage. The preliminary construction layouts will serve as the 30% plans for the project. Up to 20 sheets are anticipated and will be developed in a fashion ready for continuation of PS&E and per Caltrans requirements to ultimately allow for simplicity of processing Encroachment Permit/QMAP process.

Review of the Geotechnical Engineering Report for the Shasta Lake Downtown Revitalization Project prepared by Mid-Pacific Engineering; dated February 15, 2023. It is anticipated that the aforementioned report is adequate for the work described in this RFQ&P. If additional geotechnical analysis is required, the City will evaluate the need and the contract may be amended.

GHD will prepare a civil design basis memorandum summarizing: (i) assumptions, design concepts, guideline criteria, and codes and regulations applied to the complete roadway design of the Project corridor and (ii) how they were applied in considering the objective of the grant. Subjects addressed will include, but are not limited to, assumptions considering safety and comfort of all roadway users, curb alignments, bus stops, crosswalks, ADA requirements, traffic lane alignments, bike lanes, stormwater treatment, curbside garbage/recycling service, street and bikeway maintenance.

Task 2B Deliverables:

Supporting documentation (draft hydrology/hydraulic studies and reports, etc.) Preliminary plans & estimate including the following: typical sections, grading, plan, utilities, landscaping including complete street components (exhibits prepared as part 2C), and street lighting plan (locations and analysis only). This submittal should equate to a 30% design effort.

Civil design basis memorandum
Task 2C: Urban Design & Landscape Architecture
For the purposes of providing a scope of services and consultant fee for this subtask, the following urban design and landscaping documents, studies & plans should include, but not be limited to, the following items:

Coordination with City, Caltrans and other development team members to develop urban design concepts while utilizing in guidance with Caltrans’ Main Street, California document. GHD is familiar with Main Street, California document and where the department seems to be willing/able to head.

Complete street design components to satisfy the grant requirements which will be integrated into the preliminary plans in Task 2B.

Develop systemic traffic calming recommendations for the residential neighborhoods adjacent to the project area. Project improvements on Shasta Dam Blvd. could lead to motorized traffic utilizing side streets and may cause speeding concerns.

Task 2C Deliverables:

Urban Design concept and preliminary landscape & irrigation plans. This submittal will equate to a 30% design effort.

Formal submittals shall be prepared for review (draft) and distribution (final), with drawings reduced by 50% and printed on 11” x 17” reproducible paper, and estimates printed on 8 ½” x 11” reproducible paper. Prior to completion of the final submittal, GHD shall respond to and incorporate, if appropriate, any comments received from the City or other interested party.

The various reports or investigation documents set shall be submitted in Portable Document Format (.pdf).

Delivery shall be either via USB flash drive or online file transfer. 34 12612797 | Scope of Work 5
Task 3: Caltrans Approval Documents and Coordination
The work in the Caltrans right of way qualifies for processing under the Project Delivery Quality Management Assessment Process (QMAP), thus the scope assumes that a DEER will be required that will serve the same purpose of a Project Report.

Task 3A: Caltrans Approval Documents
GHD will prepare a DEER, per guidelines in Appendix I of the Caltrans Project Development Procedures Manual that documents the engineering analysis of the proposed improvements. The analysis will include review of the proposed improvements to drainage, maintenance, operation and environmental impacts. The approved DEER will provide agreement on the geometric layout, scope of improvements, schedule, and estimated cost of the project. The 30% PS&E submittal, (Task 2B), shall be utilized as an attachment to the PEER to document the basis of design.

It is assumed that the DEER will consist of three (3) pages and include the following attachments:
• Vicinity and Location Map
• 30% Plans
• Storm Water Data Report (short form)
• Environmental Documentation (Prepared by the City)
• Geotechnical Report (Provided by others)
• 30% Cost Estimate
Task 3A Deliverables:

Draft DEER
Final DEER
Task 3B: Caltrans Coordination and PDT Meetings
GHD will coordinate with Caltrans throughout the QMAP and Encroachment Permit process.

GHD will schedule an initial project meeting with the Caltrans Project Manager and City staff. The purpose of this meeting is to ensure mutual understanding of the intended process, its objectives, milestones and products, and to refine the work program and project schedule. Another purpose of this meeting will be to identify the potential PDT members.

GHD will then coordinate a project kick-off meeting with the selected PDT members. The purpose of this meeting is to introduce the project, identify the roles and responsibilities of the PDT, identify the intended project goals and objectives, and the project schedule which will focus on key milestone and deliverables.

It is assumed up to six (6) additional PDT meetings will be scheduled through completion of the project. GHD will participate at each of these meetings and will provide all PDT meeting coordination and oversight, including the preparation of meeting minutes summarizing actions taken, actions to be taken, responsible party and resolution table.

Task 3B Deliverables:

Meeting Minutes
Task 4: Plans, Specifications, and Estimates (Final Design) Services GHD shall provide final engineering design services and shall prepare all contract documents (construction plans, specifications, and cost estimates) needed to advertise the projects for public bid. The contract documents shall be prepared in accordance with the City of Shasta Lake Construction Standards. 35 12612797 | Scope of Work 6
PS&E services shall include the following items:

Prepare all final hydrology/hydraulics studies and reports to Caltrans standards. As there are minimal hydrology/hydraulic impacts due to the project, a technical memo will be provided for Drainage and a Short Form SWDR is anticipated.

Complete engineering, surveying analysis and investigations.

Identify potential conflicts between project improvements and existing utilities and coordinate the development of relocation plans with the utility owner. Prepare utility plan sheets depicting existing and relocated utility locations. Coordinate with any and all utilities required to ensure horizontal and vertical conflicts are identified and resolved through design or relocations.

Complete landscape architecture & urban design efforts.

Integrate complete streets design elements with significant emphasis on non-motorized facilities and safety.

Coordinate with the City, Caltrans and other development partners, along with adjacent affordable housing project design team.

Determine construction sequencing to demonstrate traffic handling during all construction phases.

Complete all design calculations and prepare plans, technical specifications, engineers cost estimate, and all other appropriate engineering necessary to provide complete contract documents, ready for bidding. All designs shall comply with appropriate local design codes and guidelines. Prepare all design calculations and complete all plan preparation (60%, 90%, Final), technical specification preparation, special provision preparation, and engineers cost estimates, and all other appropriate architectural and engineering services necessary to provide complete and constructable set of contract documents, ready for public bid. All design work shall comply with any and all appropriate federal, state and local design codes and guidelines, including ADA, fire protection, and building codes. The following sheets are anticipated:

ID Code Type of Sheet Number Required
-- Title 1
X Typical Cross Section 2
K Key Map & Line Index 1
CS Construction Staking Survey Control Sheet 1
L Layouts 4
P Profiles 4
C Construction Details, Including Demo Plans 10
WPC Temporary Water Pollution Control Details 4
D Drainage Plans 4
DP Drainage Profiles 1
DD Drainage Details 2
U Utility Plans 4
CS Construction Area Signs 1
SC Stage Construction/Traffic Handling Plans and Details 10 PD Pavement Delineation and Sign Plans 4
SD Sign Details 2
I Irrigation Notes, Plans, & Details 6
P Planting Plans & Details 6
E Electrical Notes 1
36 12612797 | Scope of Work 7
E Lighting Plans (Electroliers & Signs) 6
E Lighting Details (Electroliers & Signs) 2
Total 76
Apply for and secure a Caltrans Encroachment permit utilizing the QMAP process per Attachment B - Memorandum of Understanding between Caltrans District 2 and City for encroachment permit requirements.

Review of final compiled PS&E set (including City-provided front end contract specifications, general contract provisions, and proposal).

Formal deliverables for this task (plans, specifications and estimates) shall occur at the 60%, 90%, and 100% completion points for City and project team to review. Submittal formats shall follow the guidelines stated herein. GHD shall respond to, and incorporate, if appropriate, any and all comments received from the City or any other regulatory agency or utility. Delivery of all digital formats shall be either via USB flash drive or online file transfer. Formal deliverables shall include:

Construction Plans: Construction plan deliverables for review shall be submitted at the 60%, 90%, and 100% design stages, with drawings reduced by 50%. PDF sets shall be submitted for at the review stages to allow the City and all other appropriate agencies to provide a thorough review of the project documents. 100% final construction plans shall be delivered in the following formats:

Portable Document Format (.PDF) file(s) of final plans complete with final signatures.

Computed Aided Drafting files (.dwg) of all plans.

Technical Specifications: Specifications shall be prepared utilizing Construction Specifications Institute (CSI) Masterformat 2004. Deliverables for review shall be submitted at the 90% and 100%design stages, with specifications in PDF form. 100% final specifications shall be delivered in the following formats:
8 ½“ x 11” hardcopy, complete with final signatures, ready for reproduction.

Portable Document Format (.PDF) file(s) of final specifications.

Construction Cost Estimates: Estimates for review shall be submitted at the 60%, 90%, and 100%design stages, with estimates on 8 ½” x 11”, in PDF form. The 100% final estimate shall be delivered in the following formats:

Portable Document Format (.PDF) file(s) of final estimate.

Task 4 Deliverables:

Supporting documentation (final hydrological/hydraulic studies and reports, etc.) 60%, 90% and final construction plans
Draft and final technical specifications and attachments 60%, 90% and final engineer’s estimate
Caltrans Encroachment Permit
Task 5: Assistance During Bidding & Construction
GHD shall provide assistance to the City during the bidding and construction phases of the project to ensure the Contractor understands all technical aspects of the design on a time and materials basis.

GHD will utilize Virtual Project Manager (VPM) software. Construction Management and Field Inspection services for the construction phase of this project are not included in this scope of work.

Services during construction shall include, but not be limited to, the following items:
37 12612797 | Scope of Work 8
• Attend one (1) pre-bid conference / site examination, record all questions and requests for additional technical information, and coordinate with and assist the City as required to issue addenda to be used for bidding purposes.
• Assist the City with responses to all Requests for Information (RFI) during the bid period. • Attend one (1) preconstruction conference / site examination and answer design-related questions that are raised.
• Respond to (RFIs) during construction on technical issues associated with materials, products, design concepts, and design documents raised by the Contractor or City. GHD shall log all RFIs and responses such that timely response can be assured.
• Prepare record drawings reflecting available record information provided by the Construction Manager, Contractor, and equipment suppliers. These will be completed per City requirements, not Caltrans. • Attend monthly meetings during construction.
• Submittal review as needed, if requested by City or Resident Engineer.

Task 5 Deliverables:

Deliverables, with the exception of record drawings, shall be distributed electronically via Virtual Project Manager.

All records related to conferences and meetings.

RFI and any technical information backing up decisions.

Record drawing deliverables shall be delivered in the following formats:

Portable Document Format (.PDF) file(s) of final plans complete with final signatures. Delivery shall be either via USB flash drive or online file transfer.

Computed Aided Drafting files (.dwg) of record drawings. 38 Shasta Lake
Date:

NAME > Wenham Sigler Anderson Various Various Various
RATE USED FOR BUDGET DEVELOPMENT ONLY 313.00 237.00 281.00 200.00 220.00 130.00 184.00 /Hr /Hr /Hr /Hr /Hr /Hr /Hr
TASK 1 PROJECT MEETINGS AND COORDINATION ALLOWANCES
1A Project Management 20 80 40 16 156 500$ $ 39,0401B Coordination with Caltrans and Stakeholders (Allowance) 6 20 10 30 20 4 90 500 $ $ 20,848 26 100 50 30 20 20 0 246 1,000 $ 59,888 $
TASK 2 PRELIMINARY DESIGN & DATA COLLECTION
2A Data Collection & Field Survey 2 6 110 40 158 200 $ $ 33,808 Potholing (Allowance) 20,000 $
2B Preliminary Engineering 6 60 24 80 160 330 200 $ $ 74,242 2C Urban Design & Landscape Architecture 6 30 30 60 120 246 2,000 $ 57,818 $ 14 96 54 140 390 0 40 734 2,400 $ 185,868 $
TASK 3 CALTRANS APPROVAL DOCUMENTS AND COORDINATION
3 Caltrans Approval Documents and Coordination 20 60 40 80 200 $ 47,720 20 60 40 80 0 0 0 200 $ 47,720
TASK 4 PLANS, SPECIFICATIONS & ESTIMATES (FINAL DESIGN) SERVICES 4 PS&E 8 60 40 180 180 468 500 $ $ 104,064
8 60 40 180 180 0 0 468 500 $ $ 104,064
TASK 5 ASSISTANCE DURING BIDDING & CONSTRUCTION
5 Assistance During Bidding & Construction 8 60 20 40 40 8 176 500 $ $ 40,684 8 60 20 40 40 8 0 176 500 $ $ 40,684
$ 17,528 74,892$ $ 46,084 $ 138,600 78,000 $ $ 3,640 7,360$ 1624 4,400 $ 438,224 $ Notes:1. The above billing rates are for overall budget development only. Client will be billed for actual rates for employees that perform the work. 2. The total budget is a "not to exceed" amount.3. Shifting of fees and expenditures between tasks shall be permitted to balance the "not to exceed" amount. 4. A 10% markup will be added to all direct costs. 5. The fee assumes Tasks 1-4 are complete no later than December 31, 2024. The fee charged by GHD for work Tasks 1-3 work remaining on January 1, 2025 will be increased by 5% per year on January 1st.6. The fee assumes Task 5 will complete no later than December 31, 2025. The fee charged by GHD for work on Task 4 work remaining on January 1, 2026 will increase by 5% per year on January 1st.7. All work will be performed by GHD staff and no subconsultants are required.

TOTAL FEE
Technical Profess- ional

WORK HOURS AND BUDGET WORKSHEET - FEE BY TASKS
Prepared for:

A002 A005 Field Crew -1
Person
Project
Support

FEE TOTALS
SUBTOTAL TASK 4
SUBTOTAL TASK 5
A003
SUBTOTAL TASK 1 SUBTOTAL TASK 2
TASK
CLASSIFICATION >
SUBTOTAL TASK 3
PROJECT: Shasta Dam Blvd Complete Streets Project
Directs
7/13/2023
HRS
39 Report and Recommendations 5 Reviewed and Approved

City Manager

AGENDA ITEM
City Council
TO: Mayor and City Council Members
FROM: Will Bond, City Engineer/Public Works Director

DATE: August 1, 2023
SUBJECT: Authorization to file a Notice of Completion
FILE NO.: S-070-150-623
HSIP Cycle 10 Safety Improvements Project – Bid No. 2022-10 RECOMMENDATION:

Staff requests that the City Council consider accepting the project as complete and authorize the filing of a HSIP Cycle 10 Safety Improvements Project (Bid No. 2022-10).

BACKGROUND:

On March 21, 2023, the City Council approved resolution CC-2023-12 authorizing the City Manager to enter into a contract with McGuire Pacific Constructors for the purposes of performing the above project.

Staff has determined that the work specified in the contract has been completed and is in substantial conformance with the Plans and Specifications. Therefore, staff recommends that the Council accept the Project and authorize the filing of a Notice of Completion at the Shasta County Recorder’s Office.

FISCAL IMPACTS:

Awarded construction contract: $ 165,150.00
Approved expenditure not to exceed: $ 187,319.00
Total project construction cost: $ 165,150.00
This project was funded through budgeted HSIP grant funds.

ATTACHMENTS:

Resolution
DISTRIBUTION:

City Council
40 RESOLUTION CC 2023-xx
________________________________________________________________________________

A RESOLUTION OF THE CITY OF SHASTA LAKE CITY COUNCIL TO ACCEPT THE HSIP CYCLE 10 SAFETY IMPROVEMENTS PROJECT AND AUTHORIZE THE FILING OF A

NOTICE OF COMPLETION
________________________________________________________________________________ WHEREAS, the City entered into a contract with McGuire Pacific Constructors for the performance of the HSIP Cycle 10 Safety Improvements Project; and

WHEREAS,
McGuire Pacific Constructors has completed the project to the satisfaction of City staff.

NOW, THEREFORE BE IT RESOLVED THAT the City of Shasta Lake City Council hereby accepts the HSIP Cycle 10 Safety Improvements Project (2022-10) as complete and authorizes staff to file a Notice of Completion with the Shasta County Recorder’s Office.

PASSED, APPROVED, AND ADOPTED this 1st day of August 2023, by the following vote:

AYES:

NOES:

ABSENT:

GREG WATKINS, MAYOR
ATTEST:

TONI M. COATES, CMC
City Clerk
41 Report and Recommendations 6 Reviewed and Approved

City Manager

AGENDA ITEM
City Council
TO: Mayor and City Council Members
FROM: Trent Drenon, Assistant Electric Utility Director

DATE: August 1, 2023
SUBJECT: Authorization to file a Notice of Completion
Flanagan Pole Replacements - 115kV Transmission Project – Bid No. 2021-01 FILE NO.: E-090-730-271
RECOMMENDATION:

Staff requests that the City Council consider accepting the project as complete and authorize the filing of a Notice of Completion for the Flanagan Pole Replacements - 115kV Transmission Project (2021-01).

BACKGROUND:

On February 15, 2022, the City Council approved resolution CC-2022-25 authorizing the City Manager to enter into a contract with Cal Electro Inc., for the purposes of performing the above project.

Staff has determined that the work specified in the contract has been completed and is in substantial conformance with the Plans and Specifications. Therefore, staff recommends that the Council accept the Project and authorize the filing of a Notice of Completion at the Shasta County Recorder’s Office.

FISCAL IMPACTS:

Awarded construction contract: $ 1,283,750.00
Approved expenditure not to exceed: $ 1,483,000.00
Total project construction cost: $ 1,283,750.00
This project was funded through electric reserves and previously budgeted capital project funds (520-340- 6182).

ATTACHMENTS:

Resolution
DISTRIBUTION:

City Council
42 RESOLUTION CC 2023-xx
________________________________________________________________________________

A RESOLUTION OF THE CITY OF SHASTA LAKE CITY COUNCIL TO ACCEPT THE FLANAGAN POLE REPLACEMENTS 115KV TRANSMISSION PROJECT AND AUTHORIZE

THE FILING OF A NOTICE OF COMPLETION
________________________________________________________________________________ WHEREAS, the City entered into a contract with Cal Electro, Inc. for the performance of the Flanagan Pole Replacements 115kV Transmission Project; and
WHEREAS, Cal Electro, Inc. has completed the project to the satisfaction of City staff.

NOW, THEREFORE BE IT RESOLVED THAT the City of Shasta Lake City Council hereby accepts the Flanagan Pole Replacements - 115kV Transmission Project (2021-01) as complete and authorizes staff to file a Notice of Completion with the Shasta County Recorder’s Office.

PASSED, APPROVED, AND ADOPTED this 1st day of August 2023, by the following vote:

AYES:

NOES:

ABSENT:

GREG WATKINS, MAYOR
ATTEST:

TONI M. COATES, CMC
City Clerk
43 Report and Recommendations 7
Reviewed and Approved

City Manager

AGENDA ITEM
City Council
TO: Mayor and City Council Members
FROM: Jessaca Lugo, City Manager

DATE: August 1, 2023
SUBJECT: FIRST READING OF AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SHASTA LAKE AMENDING SLMC CHAPTER 2.04, SECTION

2.04.020 COMPENSATION AND BENEFITS FOR CITY COUNCIL

MEMBERS
FILE NO.: A-050-60-003
RECOMMENDATION:

Introduce an Ordinance amending Chapter 2.04, Section 2.04.020: Compensation and Benefits for City Council Members.

BACKGROUND
At the request of the City Council, staff has prepared a summary of options to consider under Sen. Bill Dodd Senate Bill 329, passed in June 2023 allowing general law cities to enact an ordinance to provide each member of the city council a salary based upon the population of the city, as specified. Existing law authorizes that amount to be increased by the city council by an amount that does not exceed 5% for each calendar year from the operative date of the last adjustment of the salary that is in effect when the increase is enacted; or an amount equal to inflation since January 1, 2024, based upon the California Consumer Price Index, which shall not exceed 10% for each calendar year.

Currently, city councils in general law cities may vote to receive a limited salary, not to exceed caps based on population size provided in state law. In previous decades, the Legislature updated these numbers for inflation. However, these amounts have not been adjusted since 1984 despite significant increases in the cost of living.

As a result, council members in most cities including the City of Shasta Lake are currently capped at $300 per month. SB 329 would allow general law cities to adjust council member 44 salaries from their 1984 (1993) numbers to today’s numbers. This would essentially triple what is in current law, bringing it roughly in line with inflation.

League of California Cities (League) sponsored the bill in hopes to lessen barriers for those interested in governing at the local level. Government officials, policy experts, and activists often cite low compensation as a barrier to elected office. In theory, anyone can run for elected office however, lengthy time commitments and limited pay discourage many, especially lowincome residents, single parents, people of color, and young people, from running. For many, being a council member is a full-time commitment with part-time pay.

The following options are available for the City Council to consider:
• SALARY BASED ON POPULATION SIZE
In cities up to and including 35,000 in population, up to and including nine hundred fifty dollars ($950) per month.

Annual Fiscal Impact: $41,984--
or
• SALARY ADJUSTED 5% FOR EACH CALENDAR YEAR FROM THE
OPERATIVE DATE (1993):

Up to $1,296.00 per month.

Annual Fiscal Impact: $64,380--
or
• SALARY ADJUSTED TO CALIFORNIA CONSUMER PRICE INDEX FROM OPERATIVE DATE (1993)
Up to $1,361.00 per month.

Annual Fiscal Impact: $67,500--
or
• SALARY ADJUSTED TO THE HIGHTER OF THE CALIFORNIA CONSUMER PRICE INDEX OR 5% FROM OPERATIVE DATE (1993)
Up to $1,886.00 per month.

Annual Fiscal Impact: $95,160--
If City Council elects to amend the aforementioned ordinance, staff recommends the elimination of section 2.04.020 (B) The city shall pay on behalf of each member the federal social security payments.

FISCAL IMPACT
Annual Fiscal Impact (note: The fiscal impact takes into consideration the already budgeted funds for City Council salaries. The amount shown is net change). $950/mo $41,984
5% Increase $64,380
CPI Index $67,500
CPI vs 5% $95,160

ATTACHMENTS
Senate Bill No. 329
DRAFT-ORDINANCE-2023-XX
45 DISTRIBUTION
City of Shasta Lake City Council
City Attorney
City Clerk
Finance Director
46 ORDINANCE NO CC-2023-XX

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SHASTA LAKE APPROVING MUNICIPAL CODE AMENDMENTS TO TITLE 2.04.020 COMPENSATION AND BENEFITS

FOR CITY COUNCIL MEMBERS
WHEREAS, the City of Shasta Lake is a general law City with a population of approximately 10,217; and
WHEREAS, Senate Bill 329 approved by the Governor June 29, 2023 would amend Section 36516 of the government code to allow increases the maximum amount of salary; and WHEREAS, SB 329 amends Government Code section 36516 (a) (1) 36516. allowing City Councils to enact an ordinance providing that each member of the city council shall receive a salary based on the population of the city; and
WHEREAS, SB 329 bill would authorizes the salary of council members to be increased beyond the specified maximums to an amount not exceeding the greater of either 5% for each calendar year from the operative date of the last adjustment of the salary in effect when the ordinance or amendment is enacted, or an amount equal to inflation since January 1, 2024, based upon the California Consumer Price Index, which shall not exceed 10% for each calendar year. The bill would require the city council to consider the adoption of an ordinance to increase council member compensation in open session during at least 2 regular meetings of the city council; and WHEREAS, City Council compensation has not been adjusted since the City incorporated in 1993; and
WHEREAS, the State of California recognizes allowing cities to adjust their compensation for inflation since 1984 may help city councils become more diverse because increased compensation can help individuals from across different income levels receive sufficient income from their service to help ensure that they can continue to serve the public and support their families; and
WHEREAS, by increasing the monthly salary of City Council can help ensure our elected officials are reflective of the residents who live, work, and play in their communities; and WHEREAS, funding for this amendment is currently not allocated in the 2022-2024 Two-Year Budget and upon passage will require a supplemental appropriation; and WHEREAS, the City Council conducted a public hearing on August 1, 2023 and considered the entirety of the record and all public testimony that was provided regarding the proposed ordinance amendment.

NOW THEREFORE, the City Council of the City of Shasta Lake does ordain as following:

SECTION 1.

The foregoing recitals are adopted as findings of fact in support of this ordinance. 47 SECTION 2.

2.04.020 Compensation and benefits for city council members. Each member of the city council shall be entitled to a stipend (salary) and benefits as follows:

A. Each member shall receive a stipend of _________ hundred/thousand dollars _________ per month;
B. The city shall pay on behalf of each member the federal social security payments; C. Each city council member shall be eligible to participate in the health, welfare and retirement programs of the city with the premium payments at or below the amount afforded to management employees.

SECTION 3.

Under the provisions of the California Environmental Quality Act (CEQA) Guidelines Section 15061 (b) (3), this ordinance is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, such as the adoption of the regulations contained herein, the activity is not subject to CEQA.

PASSED, APPROVED, AND ADOPTED this 1ST day of August 2023 by the following vote:

AYES:

NOES:

ABSENT:

GREG WATKINS, Mayor
ATTEST:

TONI M. COATES, CMC
City Clerk
48 Senate Bill No. 329
CHAPTER 27
An act to amend Section 36516 of the Government Code, relating to local government. [ Approved by Governor June 29, 2023. Filed with Secretary of State June 29, 2023. ]

LEGISLATIVE COUNSEL'S DIGEST
SB 329, Dodd. Cities: city council members: compensation.

Existing law authorizes a city council to enact an ordinance to provide each member of the city council a salary based upon the population of the city, as specified. Existing law authorizes that amount to be increased by the city council by an amount that does not exceed 5% for each calendar year from the operative date of the last adjustment of the salary that is in effect when the increase is enacted. Existing law provides for the procedures by which a city may enact ordinances.

This bill would increase the maximum amount of salary, based upon the population of the city, that may be approved by an ordinance passed by the city council, as specified. The bill would authorize the salary of council members to be increased beyond the specified maximums to an amount not exceeding the greater of either 5% for each calendar year from the operative date of the last adjustment of the salary in effect when the ordinance or amendment is enacted, or an amount equal to inflation since January 1, 2024, based upon the California Consumer Price Index, which shall not exceed 10% for each calendar year. The bill would require the city council to consider the adoption of an ordinance to increase council member compensation in open session during at least 2 regular meetings of the city council.

Digest Key
Vote: majority Appropriation: no Fiscal Committee: no Local Program: no Bill Text

THE PEOPLE OF THE STATE OF CALIFORNIA DO ENACT AS
FOLLOWS:

SECTION 1. The Legislature finds and declares all of the following:
(a) The compensation schedule for general law cities has not been adjusted since 1984, meaning that city council compensation has not kept pace with inflation.
(b) Allowing cities to adjust their compensation for inflation since 1984 may help city councils become more diverse because increased compensation can help individuals from across different income levels receive 49 sufficient income from their service to help ensure that they can continue to serve the public and support their families.

SEC. 2. Section 36516 of the Government Code is amended to read:
36516. (a) (1) A city council may enact an ordinance providing that each member of the city council shall receive a salary based on the population of the city as set forth in paragraph (2). (2) The salaries approved by ordinance under paragraph (1) shall be as follows:
(A) In cities up to and including 35,000 in population, up to and including nine hundred fifty dollars ($950) per month.
(B) In cities over 35,000 up to and including 50,000 in population, up to and including one thousand two hundred seventy-five dollars ($1,275) per month.
(C) In cities over 50,000 up to and including 75,000 in population, up to and including one thousand six hundred dollars ($1,600) per month.
(D) In cities over 75,000 up to and including 150,000 in population, up to and including one thousand nine hundred dollars ($1,900) per month.
(E) In cities over 150,000 up to and including 250,000 in population, up to and including two thousand five hundred fifty dollars ($2,550) per month.
(F) In cities over 250,000 population, up to and including three thousand two hundred dollars ($3,200) per month.
(3) For the purposes of this subdivision, the population of a city shall be determined by the last preceding federal census, or a subsequent census, or estimate validated by the Department of Finance. (4) The salary of council members may be increased beyond the amount provided in this subdivision by an ordinance or by an amendment to an ordinance, but the amount of the increase shall not exceed the greater of either of the following:
(A) An amount equal to 5 percent for each calendar year from the operative date of the last adjustment of the salary in effect when the ordinance or amendment is enacted. (B) An amount equal to inflation since January 1, 2024, based upon the California Consumer Price Index, which shall not exceed 10 percent for each calendar year. (5) No ordinance shall be enacted or amended to provide automatic future increases in salary. (b) Notwithstanding subdivision (a), at any municipal election, the question of whether city council members shall receive a salary for services, and the amount of that salary, may be submitted to the electors. If a majority of the electors voting at the election favor it, all of the council members shall receive the salary specified in the election call. The salary of council members may be increased beyond the amount provided in this section or decreased below the amount in the same manner.
(c) Unless specifically authorized by another statute, a city council may not enact an ordinance providing for compensation to city council members in excess of that authorized by the procedures described in subdivisions (a) and (b). For the purposes of this section, compensation includes payment for service by a city council member on a commission, committee, board, authority, or similar body on which the city council member serves. If the other statute that authorizes the compensation does not specify the amount of compensation, the maximum amount shall be one hundred fifty dollars ($150) per month for each commission, committee, board, authority, or similar body.
50 (d) Any amounts paid by a city for retirement, health and welfare, and federal social security benefits shall not be included for purposes of determining salary under this section, provided that the same benefits are available and paid by the city for its employees.
(e) Any amounts paid by a city to reimburse a council member for actual and necessary expenses pursuant to Section 36514.5 shall not be included for purposes of determining salary pursuant to this section. (f) A city council member may waive any or all of the compensation permitted by this section. (g) (1) For the purposes of this section, a city council shall consider the adoption of an ordinance to increase compensation in open session during at least two regular meetings of the city council. (2) At the first meeting, the city council shall present the proposed ordinance, which shall include findings demonstrating the need for the increased compensation. The ordinance shall not be adopted at the first meeting.
(3) At least seven days after the first meeting, the city council shall hold a second meeting to consider whether to adopt the ordinance.
51 Report and Recommendations 8
Reviewed and Approved

City Manager

AGENDA ITEM
City Council
TO: Mayor and City Council Members
FROM: Jessaca Lugo, City Manager

DATE: August 1, 2023
SUBJECT: Supplemental budget appropriation for the preparation of a Uniform Volumetric Water Rate Study, or; Acceptance of the 2023 Water Rate Study Update for the water enterprise fund and authorization to proceed with public notification and setting a public hearing date for the adoption of new water utility rates; or alternate direction.

FILE NO.: W-100-759-668
RECOMMENDATION:

Staff requests that, based on previous direction provided to staff on April 18, 2023, the City Council consider approving a supplemental budget appropriation in the amount of $55,000 to fund the completion of a Uniform Volumetric Water Rate Study.

Alternately, if City Council declines the supplemental appropriation and completion of Uniform Volumetric Water Rate Study, staff requests that the City Council adopt a resolution accepting the results of the Water Utility Rate Study Update report completed by PACE Engineering, Inc., direct staff to prepare notification of the proposed rates in accordance with Proposition 218, and to set a public hearing for consideration of adoption of the proposed rates for November 7, 2023.

BACKGROUND
In 2021, the City contracted with PACE Engineering, Inc. (PEI) to perform an update to the 2016 approved water rates. At staff direction, PEI built upon the extensive and City Council-approved Raftelis Financial Consultants (RFC) study to produce the 2023 Water Rate Study Update. This Update provided proposed rate adjustments for the next five years (FY 2023-2024 though FY 2027-2028) for both water meter and consumption costs. As a part of the update, city staff proposed to eliminate rate increases associated with drought stages and to build potential cost increases of wholesale water acquisition for this Study period into the 2023 Water Rate Study Update; as a result, the Drought Rates (rate increases imposed during a State-declared drought) 52 and the Pass-Through Rates (rate increases caused by wholesale water cost increases) that were both contained in the RFC study were to be eliminated from the rate tables.

In April 2023, the PEI update was presented to the City Council. After considerable discussion, City staff was directed by the City Council to investigate having a new water cost of service study completed to determine how to meet the City’s utility revenue requirements utilizing a uniform volumetric water rate with drought rates that could be implemented in drought (allocation cutback) years.

Option 1: Staff has prepared the attached 2023 Uniform Volumetric Water Rate Study scope of work for the proposed Uniform Volumetric Water Rate Study. This scope of work has been reviewed by two financial consultants involved in the preparation of water rate studies as well as by the water rate ad-hoc committee, and has received feedback from all reviewers, resulting in scope revisions to address the comments. If this Option is selected, the scope of work will be integrated into a Request for Qualifications and Proposals (RFQ&P) and be released to the public for review and proposal preparation by qualified consultants. Staff estimates that the cost to prepare a Uniform Volumetric Water Rate Study is between $40,000 and $50,000. Contingency funding is needed to cover any unforeseen costs associated with preparing the new Study, resulting in a revised project budget of approximately $55,000. It is estimated that completing a new Study and implementing the suggested water rate increases could take approximately 10 months to complete.
(Note: Supplemental budget appropriations (SBAs) are typically requested when projects are awarded. However, as this project is not in the current budget, staff is requesting the SBA be approved prior to issuance of the RFQ&P to ensure that staff and consultants do not waste valuable time and money preparing both the RFQ&P and proposals, only to have alternate direction provided to staff at a later date).

Option 2: Alternately, the City Council may choose to accept the previously presented 2023 Water Rate Study Update prepared by PEI. If this option is selected, the City Council needs to provide staff with direction to implement the Proposition 218 noticing process and set a public hearing date for the adoption of new water utility rates on November 7, 2023.

Option 3: The City Council may also provide alternate direction to staff.

FISCAL IMPACT
FY 2024-2024 Supplemental Appropriation -
Water Capital Projects: $55,000.00 Account 510-340-6180

ATTACHMENTS
2023 Uniform Volumetric Water Rate Study Scope of Work
Supplemental Budget Appropriation Resolution
Water Utility Rate Study Update Public Hearing Adoption Resolution

DISTRIBUTION
City of Shasta Lake City Council
53 RESOLUTION CC-2023-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SHASTA LAKE APPROVING A SUPPLEMENTAL BUDGET REQUEST IN THE AMOUNT OF $55,000 TO BE USED FOR

THE COMPLETION OF A UNIFORM VOLUMETRIC WATER RATE STUDY WHEREAS, the City Council directs staff to hire a consultant to complete a Uniform Volumetric Water Rate Study; and
WHEREAS, the Uniform Volumetric Water Rate Study is estimated to cost approximately $55,000; and
WHEREAS, funding for this project is currently not allocated in the 2022-2024 Two-Year Budget.

WHEREAS, this project is funded from the following capital project fund:

Expenditure Account: 510-340-6180 - $55,000--
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Shasta Lake hereby approves a supplemental budget request in the amount of $55,000 to be used for the completion of a Uniform Volumetric Water Rate Study.

PASSED, APPROVED, AND ADOPTED this 1st day of August, 2023, by the following vote:

AYES:

NOES:

ABSENT:

GREG WATKINS, Mayor
ATTEST:

TONI M. COATES, CMC
City Clerk
54 (Alternative Option 2 Action)
RESOLUTION CC-2023-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SHASTA LAKE ACCEPTING

THE RESULTS OF THE WATER UTILITY RATE STUDY UPDATE COMPLETED BY PACE ENGINEERING, INC., DIRECT STAFF TO PREPARE PUBLIC NOTIFICATION OF THE PROPOSED RATES IN ACCORDANCE WITH PROPOSITION 218, AND TO SET A PUBLIC

HEARING FOR CONSIDERATION OF ADOPTION OF THE PROPOSED RATES ON OCTOBER 17, 2023
WHEREAS, PACE Engineering, Inc. were engaged by the City for the completion of the 2023 Water Rate Study Update; and
WHEREAS, PACE Engineering, Inc. has completed the 2023 Water Rate Study Update; and WHEREAS, the City Council accepts the results of the 2023 Water Rate Study Update; and WHEREAS, prior to implementing the water rates, the City must prepare public notification of the proposed rates in accordance with Proposition 218 and set a public hearing for consideration of the adoption of the proposed rates.

NOW, THEREFORE, BE IT RESOLVED, the City Council of the City of Shasta Lake hereby accepts the results of the 2023 Water Rate Study Update completed by PACE Engineering, Inc., directs staff to prepare public notification of the proposed rates in accordance with Proposition 218, and sets a public hearing for consideration of the adoption of the proposed rates on October 17, 2023.

PASSED, APPROVED, AND ADOPTED this 1st day of August, 2023, by the following vote:

AYES:

NOES:

ABSENT:

GREG WATKINS, Mayor
ATTEST:

TONI M. COATES, CMC
City Clerk
55 Report and Recommendations 9
Reviewed and Approved

City Manager

AGENDA ITEM
City Council
TO: Mayor and City Council Members
FROM: Jessaca Lugo, City Manager

DATE: August 1, 2023
SUBJECT: Supplemental budget appropriation for consulting services to provide Landscape Maintenance District (“LMD”) Formation Services / Assessment Engineering Services to the City of Shasta Lake Shasta Gateway Industrial Park in the City of Shasta Lake
FILE NO.: AL-735
RECOMMENDATION:

Staff requests that the City Council consider approving a supplemental budget appropriation not to exceed $20,000 for consulting services to provide Landscape Maintenance District (“LMD”) Formation Services / Assessment Engineering Services to the City of Shasta Lake (“City”) Shasta Gateway Industrial Park in the City of Shasta Lake.

BACKGROUND
The City of Shasta Lake developed the Shasta Gateway Industrial Park (“SGIP”) in 1993 with the goal of selling the finished lots to private businesses/individuals. The City (also known as SDAPUD) has acted as the declarant in the SGIP CC&Rs until July 2019, when City Council authorized by Resolution CC-19-46 to remove the City as the declarant from the SGIP. As a result, the owners of the SGIP were responsible for either establishing a Property Owners Association (“POA”) or voluntarily maintain the landscape common area (Figure 1) of the park.

Since 2019, some of the SGIP owners have maintained the common area, however it has become apparent that a more established mechanism is necessary to maintain the park. For the last year, the City Manager has met with all the owners or representatives of the SGIP, and the group unanimously requests that the City, on behalf of the SGIP, form a Landscape Maintenance Assessment District.

The City contracts with Willdan Financial Services to manage new and existing assessment districts for the City. The cost to establish a new district is estimated not to exceed $20,000. 56 Consultant will submit for the assessment tax rolls starting fiscal year 2024-25, and the City will be direct billing for the start-up costs. Willdan will create the necessary budgetary documentation to form a district, including public hearing resolutions, Prop 218 services, and submit annually to Shasta County for the assessment tax rolls.

Staff recommends City Council authorize the supplemental appropriation to begin the process of establishing a new landscape maintenance district for the Shasta Gateway Industrial Park.

Figure 1

FISCAL IMPACT
FY 2023-2024 Supplemental Appropriation -
Community Facilities Districts/SGIP Landscape Maintenance District: $20,000.00 Account 810-

XXX-XXX

ATTACHMENTS
7-21-2023_Letter Agreement with Willdan Financial Services

DISTRIBUTION
Finance Department
57 RESOLUTION CC-2023-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SHASTA LAKE APPROVING A SUPPLEMENTAL BUDGET REQUEST NOT TO EXCEED $20,000 FOR CONSULTING SERVICES TO PROVIDE LANDSCAPE MAINTENANCE DISTRICT (“LMD”) FORMATION

SERVICES / ASSESSMENT ENGINEERING SERVICES TO THE CITY OF SHASTA LAKE

SHASTA GATEWAY INDUSTRIAL PARK IN THE CITY OF SHASTA LAKE WHEREAS, the City of Shasta Lake (“City”) developed the Shasta Gateway Industrial Park (“SGIP”) in 1993 with the goal of selling the finished lots to private businesses/individuals; and WHEREAS, the landscape maintenance common area was previously managed by the City pursuant to the SGIP protective covenants; and
WHEREAS, upon expiration of the covenants the City surrendered the obligation of maintenance in 2019; and
WHEREAS, the SGIP owners have requested the City to form a Landscape Maintenance District for the maintenance of the park common area; and
WHEREAS, the City Council recognizes the value of landscape maintenance districts to beautify the City and the industrial park; and
WHEREAS, the City Council authorizes property tax direct charges for the start-up costs under the FY 2023-2024 property tax roll; and
WHEREAS, funding for this activity is currently not allocated in the 2022-2024 Two-Year Budget; and WHEREAS, this project is funded from the following capital project fund:

Expenditure Account: 810-XXX-____ - $20,000--
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Shasta Lake hereby approves a supplemental budget request in the amount not to exceed $20,000 for consulting service to provide Landscape Maintenance District (“LMD”) Formation Services / Assessment Engineering Services to the City of Shasta Lake Shasta Gateway Industrial Park in the City of Shasta Lake.

PASSED, APPROVED, AND ADOPTED this 1st day of August 2023 by the following vote:

AYES:

NOES:

ABSENT:

GREG WATKINS, Mayor
ATTEST:

TONI M. COATES, CMC
City Clerk
58 T 951.587.3500 ▪ 800.755.6864 | F 951.587.3510 ▪ 888.326.6864 | 27368 Via Industria, Suite 200, Temecula, CA 92590 | www.willdan.com July 21, 2023
Ms. Jessaca Lugo
City Manager
City of Shasta Lake
4477 Main Street
Shasta Lake, California 96019
Re: Letter Agreement to Provide Landscape Maintenance Formation Services for Shasta Gateway Industrial Park in the City of Shasta Lake
Dear Jessaca:

Willdan Financial Services’ (“Willdan”) is pleased to submit the following proposal to provide LMD Formation Services / Assessment Engineering Services to the City of Shasta Lake (“City”). It is our understanding that the property owners of the Shasta Gateway Industrial Park Planned Development requested the formation of a landscaping district. The district will be established pursuant to the Landscaping and Lighting Act of 1972, for the funding of landscape maintenance. We will utilize data and documentation provided by the City.

Included herein is our scope and fee to assist the City with this engagement.

Scope of Services
We want to ensure the following is responsive to the needs and specific issues related to the formation of a Landscape District specific to the Shasta Gateway Industrial Park. We will work in concert with your staff to adjust our scope of services as needed before the project commences.

Task A: Preparation of Assessment Documents
Task A.1: Develop Parcel Database and GIS Shape Files
Objective: Establish an electronic parcel database for the proposed district and GIS shape files.

Description: Using updated parcel information from the current County Assessor’s Office secured roll, City GIS base files, and GIS shape files. Willdan will establish and update as needed, a district assessment database. This database will ultimately contain all benefiting properties within the proposed district and will identify each parcel’s specific land use, proposed zone designation, assigned benefit units, proposed assessment, existing assessment, if applicable, and property ownership information (owner name(s) and mailing address).

Initially, this database will incorporate all parcels that may reasonably or will potentially benefit from the improvements. As the benefit analysis and district boundaries are refined the database will be modified to incorporate only those parcels to be included in the district.

This base data will serve as the master database for the proposed assessments to be outlined in the Engineer’s Report. The information contained in this database will be enhanced and updated, as needed, through parcel research and specific information provided by the team and City and will be utilized as the basis for the mailing of all notices and ballots. This database will also be linked to available GIS mapping files to generate the district diagram and/or exhibits for the Engineer’s Report or potential informational pieces that may be developed for property owner communication.

Deliverables: City: Various maps or diagrams (either electronically or in hardcopy) of the improvement areas and/or parcels to be included in the district.

Willdan: Once the district boundaries are finalized and relevant property owner information is updated, an electronic file and related diagram(s), identifying an overview of the location and extent of the improvements, will be provided to the team upon request. 59 LMD Formation Services 2
City of Shasta Lake, CA
Task A.2: Prepare Proposed Budget and Assessments
Objective: Prepare a comprehensive annual budget and corresponding assessment rates for the proposed district to achieve maximum cost-to-benefit equity for each of the properties within the district’s boundaries. Since the improvements to be funded will likely include landscape street improvements, the special benefit to properties may vary in different portions of the district and zones of benefit may be required.

Description: Work with the team to prepare an appropriate annual budget for the maintenance and servicing of the improvements. Although the budget developed for this district will focus on the annual maintenance costs to be funded by the assessments, we will work with the team to develop appropriate budgeting and funding for long term maintenance costs including anticipated major repairs, replacement, and rehabilitation expenses. In addition, we assume that the proposed budget and assessments will also identify and include an appropriate inflationary adjustment (cost of living adjustment) applicable to future assessments.

Deliverables: Budget for City review.

Task A.3: Prepare Engineer’s Report
Objective: Preparation of a comprehensive Engineer’s Report based on findings, recommendations and assessments established during prior tasks.

Description: Based on findings and results from prior tasks, prepare an Engineer’s Report that integrates the method of apportionment and benefit analysis established in prior tasks. This report, prepared under the Landscaping and Lighting Act of 1972 and the provisions of the California Constitution Article XIIID (Proposition 218), will be the basis for the assessment ballots and notices to be mailed to the property owners.

The Engineer’s Report will contain the following information. ▪ Plans and specifications that describe the area of special benefit, the proposed assessment, and the improvements.
▪ Method of apportionment that outlines the special benefit conferred on properties from the improvements, as well as calculations used to establish each parcel’s proportional special benefit assessment; plus, a description of the assessment range formula that establishes the maximum assessment rate in subsequent fiscal years. ▪ Budget that outlines the costs and expenses to provide, service and maintain the improvements, including authorized incidental expenses. ▪ Assessment diagram that identifies the boundaries of the proposed district. ▪ Assessment roll that contains each of the Assessor Parcel Numbers (APNs) that comprise the district and the proportional new maximum assessment. ▪ Affidavit stating that a professional engineer has prepared the report.

Deliverables: One (1) draft Engineer’s Report will be circulated to the team for review and comment prior to submittal to the City Council for approval. Once finalized with the team, we will coordinate the submittal of the report with City staff for presentation to Council.

Meetings: None.

Task A.4: Prepare Resolutions
Objective: Prepare resolutions for the Intent Meeting and Public Hearing, as well as coordinate hearing dates with City staff.

Description: We will work with City staff to draft and finalize the resolutions to be presented to the City Council. We have previously worked with the City on similar projects and documents and are familiar with their requirements.
60 LMD Formation Services 3
City of Shasta Lake, CA
Drafts of each resolution will be forwarded to the City for review prior to the Council meeting agenda deadline. It is anticipated that the following resolutions will be necessary.

Intent Meeting (two [2] resolutions):
▪ Resolution Initiating Proceeding, and
▪ Resolution of Intention (preliminarily approves the Engineer’s Report, proposed assessments; sets the Public Hearing date; and calls for mailed ballots).

Public Hearing (two [2] resolutions):
▪ Resolution declaring results of the balloting; and
▪ Resolution adopting the Engineer’s Report, confirming the assessment diagram and assessments (If no majority protest exists).

Deliverables: A total of four (4) resolutions will be required for Council approval.

Task A.5: Attend Intent Meeting (Optional)
Objective: If requested, attend the Intent Meeting for which the Council will consider the Engineer’s Report and Resolution of Intention.

Description: Attend the Intent Meeting to be available to answer questions regarding the Engineer’s Report and proposed assessment, as well as ballot proceedings.

Meetings: One (1) Council meeting (Intent Meeting), initially approving the Engineer’s Report, calling for the Public Hearing and balloting of property owners.

Task B: Proposition 218 Services
Task B.1: Prepare Notice and Ballot
Objective: Prepare the necessary notice for the Public Hearing and the assessment ballot in compliance with Proposition 218.

Description: Prepare the required notice for the Public Hearing and the assessment ballot to be mailed to each property owner. Draft copies will be sent to City staff for review and comment prior to finalization of the documents.

While a single notice will be utilized for all properties, ballots will be tailored to specifically address the assessments for individual properties (mail-merged documents using the assessment database).

Deliverables: Draft notice and ballot (sample documents) will be delivered to City staff for review and comment prior to final versions being printed, processed and mailed. To ensure adequate time to print and process these documents after the Intent Meeting, drafts will be prepared and finalized prior to the Intent Meeting. Once finalized with the City, sample notices and ballots will be provided to the entire team.

Task B.2: Print and Mail Notice and Ballot
Objective: Print and mail the notice and assessment ballot.

Description: Upon adoption of the Resolution of Intention by Council, we will coordinate and facilitate the printing and processing of the notices and ballots for mailing. A return #9 envelope addressed to the City Clerk will be included for the convenience of the property owner to mail back the assessment ballot.

Deliverables: Notices and ballots mailed to the assessed property owners of record within the proposed district. Mailing of the ballots and notices will be done a minimum of 45 days prior to the Public Hearing date as required by law.
61 LMD Formation Services 4
City of Shasta Lake, CA
Task B.3: Public Hearing and Ballot Tabulation
Objective: Attend the Public Hearing to answer questions and to assist in the tabulation of the returned ballots.

Description: Attend the Public Hearing to be available to answer any questions posed by Council and to assist with the tabulation of the returned ballots.

Upon the close of the Public Hearing, the City Clerk or designee will be directed to open the ballots received, and upon completion of the tally, announce the results.

Deliverables: Ballot tabulation results.

Meetings: One (1) Public Hearing
Client Responsibilities
To assist the Willdan Team, the City may be required to provide the following information and/or services:
▪ Detailed listings and descriptions of the improvements and services to be provided. We may also request or require a breakdown of pertinent budget information, including estimated maintenance costs, replacement costs, other capital expenditures, as well as an estimate of the initial construction costs. ▪ Various maps or diagrams (either electronically or in hardcopy) of the improvement areas and/or parcels to be included in the district.
▪ Provide as needed, documentation related to conditions of development or tract map approval for the various parcels and developments incorporated into the proposed district. ▪ Review the draft reports and resolutions before the final documents are prepared for the Council packets. This review is usually performed by agency department staff but may include the City’s legal counsel. Requested changes shall be submitted to Willdan in writing.

Willdan will rely on the validity and accuracy of the data and documentation provided to complete our analysis.

Legal Opinions. In preparing the resolutions, notices and ballots, Willdan will provide our professional expertise. Since we do not practice law, we ask that the City’s legal counsel review the documents. We will assist your attorney in identifying any pertinent legal issues. 62 LMD Formation Services 5
City of Shasta Lake, CA
Fees for Services
The Willdan Team will perform the services described in our proposal for the fee outlined in the table below.

The fee proposed below does not include the costs associated with printing and mailing, which may be necessary for notices and ballots.

Fees for Services
LMD Formation / Assessment Engineering Services
Task A: Preparation of Assessment Documents $ 12,750
Task A.5: Attend Intent Meeting (Optional) $ 1,250
Task B: Proposition 218 Services
Task B.1: Prepare Notice and Ballot $ 500
Task B.2: Print and Mail Notice and Ballot
Task B.3: Public Hearing and Ballot Tabulation $ 1,250
Fee $ 15,750
Note:
▪ Our fees will not be contingent on the outcome of the proposed assessments and/or the formation of the district.
▪ We anticipate this project will require two to three months to complete but may take slightly longer depending on City scheduling.
▪ We will invoice the City monthly based on percent complete. ▪ The proposed fees outlined above does not include putting the assessment(s) on the tax rolls. This task will be coordinated with the City of Shasta Lake.
▪ Telephone conference calls are not considered meetings and are not limited by our proposal. ▪ Additional services, including additional meetings or mailings, may be authorized by the City and will require an additional fee.

Additional Services
Additional services may be authorized by the City and will be billed at our then-current hourly consulting rates.

Our current hourly rates are:

Willdan Financial Services
Hourly Rate Schedule
Position Hourly Rate Position Hourly Rate
Director $210 Principal Consultant / Assistant Director $200 Senior Project Manager $165 Project Manager / Program Manager $145 Senior Project Analyst $130 Senior Analyst $120
Analyst $100 Assistant Analyst $75
63 LMD Formation Services 6
City of Shasta Lake, CA
Authorization
General terms and conditions for this engagement are included as Attachment 1. If the terms of this engagement are acceptable, please sign where indicated and email this letter back to our contract administrator:

Nicolle Stormon
Proposal Services Manager
Willdan Financial Services
Ph. (800) 755-6864 | E-mail: [email protected].

We appreciate this opportunity to assist the City of Shasta Lake. Please feel free to contact me directly with any questions or concerns at [email protected] or via Tel #: (951) 972-8106.

Sincerely,
Willdan Financial Services
Chonney Gano
Senior Project Manager
Willdan Financial Services
July 21, 2023
Gladys Medina, Vice President / Director Date
City of Shasta Lake
Jessaca Lugo, City Manager Date
64 Willdan Financial Services Page A-1 City of Shasta Lake, CA ATTACHMENT 1 TO LETTER AGREEMENT

TERMS AND CONDITIONS
The Letter Agreement between the City of Shasta Lake (“Client”) and Willdan Financial Services (“WFS”) is subject to these Terms and Conditions (collectively, this “Agreement”).

1. Additional Services. Additional services shall be performed by WFS only upon Client’s request evidenced by a written addendum executed by both parties.

2. Compensation. WFS shall submit monthly statements for services. Payments shall be due and payable within 30 days of invoice and if not timely paid shall bear interest at the rate of 1.5% per month.

3. Termination. Either party may terminate this Agreement at any time upon 30 days’ written notice. In the event of early termination, WFS shall be paid for services performed prior to the effective date of termination.

4. Data Provided by Client. WFS shall rely upon data provided by Client without independent verification of accuracy. WFS shall not be responsible for any errors resulting from its use of inaccurate data provided by Client.

5. Indemnification. Each Party shall indemnify the other from claims resulting from their respective negligence or other wrongful conduct or the negligence or other wrongful conduct of their respective officers, agents or employees.

6. Insurance. WFS shall maintain the following insurance:
a. Workers' Compensation and Employer's Liability Insurance as prescribed by applicable law. b. Commercial General Liability Insurance, with limits not less than $1,000,000 per occurrence and general aggregate.
c. Commercial Automobile Liability with limits not less than $1,000,000 per occurrence. d. Professional Liability with limits not less than $1,000,000 per claim and annual aggregate. e. All policies except Professional Liability and Workers Compensation shall include Client as an additional insured and be primary with respect to any insurance carried by WFS. All policies shall include a waiver of subrogation in favor of Client.
f. WFS shall provide Client with certificates of insurance evidencing compliance with the above insurance requirements prior to commencing it services.

7. Miscellaneous.
a. Titles used in this Agreement are for general reference and are not a part of the Agreement. b. This Agreement shall be interpreted as though prepared by both parties. c. Any provision of this Agreement held to violate any law shall be deemed void, and all remaining provisions shall continue in full force and effect.
d. This Agreement shall be interpreted under the laws of the State of California. e. This Agreement comprises a final and complete repository of the understandings between the parties and supersedes all prior or contemporary communications, representations or agreements, whether oral or written, relating to the subject matter of this Agreement. f. Any notices given pursuant to this agreement shall be effective on the third business day after posting by first class mail, postage prepaid, to the address appearing immediately after the signatures below. g. WFS shall not be liable for damages resulting from the actions or inactions of governmental agencies including, but not limited to, permit processing or environmental impact reports. h. WFS’s waiver of any term, condition, or covenant, or breach of any term, condition, or covenant, shall not constitute the waiver of any subsequent breach of any other term, condition or covenant. i. WFS shall not be responsible for the performance of services by third parties not retained by WFS. 65 Report and Recommendations 10
Reviewed and Approved
City Manager

AGENDA ITEM
City Council Meeting
TO: City Council
FROM: Toni M. Coates, City Clerk
DATE: August 1, 2023
SUBJECT: Mayor’s Annual Appointments to Committees/Commissions/Boards FILE NO.: C-080-092-500
RECOMMENDATION:

In December of each year the Mayor makes annual appointments to various Standing Committees, Commissions, and Boards. Since the December 2022 appointments were made, a new Council Member, Tena Eisenbeisz, was elected. Council Member Eisenbeisz has expressed interest in being considered for serving on Mayor appointed committees. Staff recommends the City Council discuss their committee assignments to determine which, if any, Council Member Eisenbeisz could serve on for the remainder of the year.

FISCAL IMPACTS:

None
ATTACHMENTS:

Current appointments list
DISTRIBUTION:

City Council
66 Board/Committee/Commission 2023 Representatives
Mayor’s Select Committee Mayor Watkins
Finance Committee Mayor Watkins & Vice Mayor Powell
Check Register Review Morgan & Powell
City Facility Security (Ad Hoc) Jones and Watkins
Electric Utility Committee Jones & Watkins
Public Facilities Committee Kern & Watkins
Safety & Emergency Preparedness Committee Powell & Watkins Economic Development Corporation Stuart Sutherland
LAFCO Morgan
Mosquito & Vector Control Ann Morningstar
Redding Area Bus Authority Jones & (alternate) Powell
Shasta Co. Commission on Aging Kristie Mathews
Shasta Co. Dept. of Housing & Community Action Powell
Shasta County Successor Agency Oversight Board Lugo
Shasta Regional Transportation Agency Watkins & (alternate) Morgan Water Utility Rate Study Review (Ad Hoc) Morgan & Watkins Youth Options Jones & (alternate) Powell
67