CITY COUNCIL MEETING AGENDA May 7, 2024
CITY OF SHASTA LAKE
CITY COUNCIL
MEETING AGENDA
May 7, 2024
6:00 P.M.
Shasta Lake City Council Chambers
4488 Red Bluff Street Shasta Lake, CA 96019
Mayor: Janice Powell
Vice Mayor: Tena Eisenbeisz
Council Members: Justin Jones, Pamelyn Morgan, Greg Watkins
OTHER WAYS TO PARTICIPATE IN THE MEETING
• Watch a livestream of the meeting online or view the recording any time after the meeting concludes at the following: cityofshastalake.org/meetings • Submit public comment electronically before the meeting to:
[email protected]. Public comment by email will be read into the record during consideration of the item the comment addresses. Each public comment will be limited to three minutes of reading. Include the item number you are commenting on in the subject line of the email. Once the vote has taken place on an item, no additional public comments will beaccepted.
• Submit public comment by mail addressed to City Clerk, City of Shasta Lake, PO Box 777, Shasta Lake, CA 96019. Mailed comments must be received one day prior to the meeting to be included.
1.0 CALL TO ORDER – REGULAR MEETING:
1.1 Call to order (please place electronic devices on silent)
1.2 Statement for the record of Council Members present or absent
1.3 Pledge of Allegiance
1.4 Invocation
2.0 AWARDS & RECOGNITIONS:
2.1 Proclamation: Community Action Month, Melissa Nave, Program Manager Economic Mobility Health and Human Services Agency, County of Shasta
3.0 PRESENTATIONS:
3.1 2024 Streets Presentation - Will Bond, City Engineer 1 CITY COUNCIL MEETING AGENDA May 7, 2024
4.0 COMMISSION, COMMITTEE, AND OUTSIDE AGENCY REPORTS:
5.0 PUBLIC COMMENT:
This time is set aside for citizens to address the City Council on matters listed on the Consent Agenda as well as other items not included on the Regular Agenda. If your comments concern an item noted on the regular agenda, please address the Council when that item is open for public comment. Each speaker is allocated three (3) minutes to speak. Speakers may not cede their time. Comments should be limited to matters within the jurisdiction of the City. Council discussion or action cannot be taken on items not listed on the agenda other than to receive comments. Speaker forms are available from the City Clerk, 4477 Main Street, Shasta Lake, on the City’s website, or at the back of the meeting hall. If you have documents to present to members of Council, please provide a minimum of seven copies. Pursuant to The Brown Act, the City Council cannot take action on Public Comment Items.
6.0 CONSENT AGENDA:
The items listed under the Consent Agenda are considered routine business and will be voted on together by one motion unless a Council Member requests a specific item to be removed and discussed separately.
6.1 Minutes of the Special Meeting of April 16, 2024. (pg. 6)
6.2 Minutes of the Regular Meeting of April 16, 2024. (pg. 7)
6.3 Payrolls: (pg. 9)
PE 4/13/2024 PD 4/19/2024 $158,577.98
PE 4/27/2024 PD 5/03/2024 $160,430.76
6.4 Monthly Report of Investment Transactions: (pg. 11) LAIF:
March $14,882,477.94
Chandler:
March $35,017,440.42
6.5 Discussion and possible action to approve a Resolution accepting the Quarterly Cash and Investment report for the period ending March 31, 2024. (pg. 15)
6.6 Discussion and possible action to approve a Resolution finding that Mountain Properties, Inc., has complied in good faith with the terms and conditions of the Development Agreement (Agreement) between the City of Shasta Lake and Mountain Properties, Inc. (Developer), relative to the development known as Mountain Properties Subdivision (SD 04-01). (pg. 21)
2 CITY COUNCIL MEETING AGENDA May 7, 2024
6.7 Discussion and possible action to approve a Resolution approving the annual Wildfire Mitigation Plan, effective June 1, 2024. (pg. 25)
6.8 Discussion and possible action to approve a Resolution authorizing the City Manager to execute the Wildland Fire Protection Agreement with the California Department of Forestry and Fire Protection and the Shasta Lake Fire Protection District for July 1, 2024 through June 30, 2025. (pg. 75)
6.9 Discussion and possible action to approve a Resolution adopting a list of projects for fiscal year 2024-2025 funded by SB1: The Road Repair and Accountability Act of 2017. (pg. 103)
6.10 Annual Resolutions for Deer Creek Manor Subdivision Assessment Districts. (pg. 107)
a) Resolution Initiating Proceedings for the Levy and Collection of Assessments Commencing in fiscal Year 2024-25 of the Deer Creek Manor Landscaping and Lighting District and ordering the preparation of an Engineer’s Report in connection herewith.
b) Resolution Preliminarily Approving the Engineer’s Report Regarding Deer Creek Manor Landscaping and Lighting District and the Levy and Collection of Assessments Commencing with fiscal year 2024-25.
c) Resolution Declaring the City’s Intention to Order the Levy and Collection of Assessments Commencing in fiscal year 2024-25 of the Deer Creek Manor Landscaping and Lighting District and Appointing a Time and Place for the Public Hearing Protests.
d) Resolution Initiating Proceedings for the Levy and Collection of Assessments Commencing in fiscal year 2024-25 of the Deer Creek Manor Drainage Maintenance District and ordering the preparation of an Engineer’s Report in connection herewith.
e) Resolution Preliminarily Approving the Engineer’s Report Regarding the Deer Creek Manor Drainage Maintenance District and the Levy and Collection of Assessments Commencing with Fiscal Year 2024-25. f) Resolution Declaring its Intention to Order the Levy and Collection of Assessments Commencing in Fiscal Year 2024-25 of the Deer Creek Manor Drainage Maintenance District and Appointing a Time and Place for the Public Hearing Protests
3 CITY COUNCIL MEETING AGENDA May 7, 2024
6.11 Discussion and possible action to approve a Resolution authorizing supplemental appropriations for the purchase of a bucket truck for the Electric Department. (pg. 167)
7.0 PUBLIC HEARINGS:
7.1 None
8.0 REGULAR AGENDA:
8.1 Discussion and possible action to approve a Resolution authorizing the submission of a grant application to the Active Transportation Program for Cycle 7, and grant the City Manager signatory authority. (pg. 171)
8.2 Discussion and possible action to approve a Resolution dedicating an area at the Civic Center Campus for a multi use sports court, with uses to include, but not limited to, basketball and roller derby. (pg. 175)
9.0 STAFF COMMENTS:
10.0 CITY COUNCIL COMMENTS AND REPORTS:
This is the time set aside for Council Members, who may so desire, to give brief comments or reports concerning City matters. The City Council may not enter into discussion on matters reported. Statements made by individual Council Members should not be interpreted as a statement of the City Council. The City Council only takes action by majority vote. • Brief reports by members of the Council regarding correspondence, events and/or meetings attended, and upcoming meetings/events.
• Suggestions/motions for future agenda items.
• In compliance with Assembly Bill 1234, Council will report on attendance at conferences/meetings/events where expenses are reimbursed by the City.
ADJOURNMENT:
Meetings are broadcast on the Wednesday following the meeting at 6:00 PM and the following Friday at 2:00 PM on Charter Channel 181. Videos of meetings are also available through the City website: www.cityofshastalake.org In Compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please call (530) 275-7407. Notification 48 hours prior to the meeting is requested to enable the City to make reasonable arrangements to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title II). 4 COMMUNITY ACTION MONTH
MAY 2024
WHEREAS, Community Action nationwide connects millions of children and families to greater opportunity, transforming their lives and making our communities – and our nation – stronger; and
WHEREAS, Shasta County Community Action Agency administers and provides local community-based programs and services to serve local low-income and vulnerable residents and meet self-sufficiency needs in the county; and
WHEREAS, Shasta County Community Action Agency served over 2,048 families and individuals with short-term rental assistance, rental security deposits, utility assistance, and housing rehabilitation loans; administered a Homeless Management Information System for local agencies to track homeless services to effectively provide housing services; and partnered with several local, regional and state agencies to increase services at the local level to support low-income residents to reach self-sufficiency.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Shasta Lake do hereby proclaim the month of May 2024 as Community Action Month in Shasta Lake and declare the support for the Shasta County Community Action Agency.
Dated: May 7, 2024
JANICE POWELL, Mayor
5 CITY OF SHASTA LAKE
CITY COUNCIL MEETING MINUTES
MINUTES OF THE SPECIAL MEETING
HELD TUESDAY, APRIL 16, 2024, AT THE
CITY COUNCIL CHAMBERS, 4488 RED BLUFF ST, SHASTA LAKE, CALIFORNIA
1.0 CALL TO ORDER – REGULAR MEETING:
1.1 Vice Mayor Eisenbeisz convened the special meeting at 5:00 PM
1.2 Council Members present: Eisenbeisz, Jones, Morgan.
Vice Mayor Eisenbeisz commented that Mayor Powell and Councilman Watkins were running late, and would be joining them in closed session.
2.0 CLOSED SESSION
PUBLIC COMMENT for agendized items only, the City Council will allocate up to a maximum of three minutes per speaker for each agenda item.
There was no public comment.
The City Council recessed to Closed Session to discuss the following item(s).
Reportable action, if any, will be announced at the next regular meeting.
Mayor Powell and Councilman Watkins joined the City Council as they were entering Closed Session.
2.1 Pursuant to California Government Code Section 54957.6, Conference with Labor Negotiators.
Agency Designated Representatives: City Manager Jessaca Lugo; Electric Department Management, James Takehara; Public Works, Will Bond; Finance and Personnel Staff: Wendy Howard, Jason Peterson, and Kristi Davis; Employee Organizations: IBEW, and Teamsters.
Motion/Vote:
No action was taken on this item.
ADJOURNMENT:
Mayor Powell adjourned the closed session meeting at 5:42 PM. _________________________________
CHARITY TATLOW, Deputy City Clerk
6 CITY OF SHASTA LAKE
CITY COUNCIL MEETING MINUTES
MINUTES OF THE REGULAR MEETING
HELD TUESDAY, APRIL 16, 2024, AT THE
CITY COUNCIL CHAMBERS, 4488 RED BLUFF ST, SHASTA LAKE, CALIFORNIA
1.0 CALL TO ORDER – REGULAR MEETING:
1.1 Mayor Powell announced that the City Council had a Special Closed Session Meeting at 5:00 pm and there was no action taken.
1.2 Mayor Powell convened the regular meeting at 6:00 PM
1.3 Council Members present: Eisenbeisz, Jones, Morgan, Powell, Watkins
1.4 Pledge of Allegiance was led by Mayor Powell
1.5 Invocation
2.0 AWARDS & RECOGNITIONS:
2.1 Proclamation: May 5th declared National Day of Awareness for Missing and Murdered Native Women and Girls was presented to April Carmelo
The recipient of this proclamation was running late, so the item was moved to the end of the meeting after item 9.0.
3.0 PRESENTATIONS:
3.1 None
4.0 COMMISSION, COMMITTEE, AND OUTSIDE AGENCY REPORTS:
4.1 None
5.0 PUBLIC COMMENT:
Pete Corcoran, City of Shasta Lake business owner
Dolores Lucero, City of Shasta Lake resident
Kristie Mathews, City of Shasta Lake resident
Leanne Westphal, City of Shasta Lake resident
Rose Smith, City of Shasta Lake resident
Joseph Fairfield, City of Shasta Lake resident
Roxanne Cornwell, City of Shasta Lake resident
Julia Screechfield, City of Shasta Lake resident
Cheryle Yednak, City of Shasta Lake resident
Peggy Kline, City of Shasta Lake resident
7 6.0 CONSENT AGENDA:
6.1 Minutes of the Special Meeting of April 2, 2024.
6.2 Minutes of the Regular Meeting of April 2, 2024.
6.3 Payrolls:
PE 3/30/2024 PD 4/05/2024 $156,197.04
6.4 Checks, E-payments, and wires:
3/21/2024 $259,158.12
3/28/2024 $588,838.99
4/04/2024 $446,418.90
Motion/Vote:
By motion made/seconded (Morgan/Eisenbeisz), and carried, the Consent Agenda was approved.
7.0 PUBLIC HEARINGS:
7.1 None
8.0 REGULAR AGENDA:
8.1 None
9.0 STAFF COMMENTS:
Jessaca Lugo, City Manager, addressed the council on the following:
Lake Blvd. tree cleanup will be finished this week.
Community Cleanup will be Saturday, April 20th.
The City will be recognizing Animal Control Officer Week, National Lineman Day, and Public Works Week.
There will be a slight traffic delay this week along Shasta Dam Blvd. for the Cascade Village project improvements.
North Redding Cascade Blvd. cleanup update.
Update on potential recycling center
10.0 CITY COUNCIL COMMENTS AND REPORTS:
ADJOURNMENT:
With no further business, Mayor Powell adjourned the meeting at 7:32 pm. _________________________________
CHARITY TATLOW, Deputy City Clerk
8 9
5/1/2024 10:02:28 AM Page 6 of 6
Payroll Check Register
City of Shasta Lake Report Summary
Pay Period: 4/14/2024-4/27/2024
Packet: PYPKT00541 - PE 4.27.2024
Payroll Set: City of Shasta Lake - 01
Type
4 Count
0 6,461.41
0.00 Regular Checks
Manual Checks
0 0.00
0 0.00
Amount
78 153,969.35
Total 82 160,430.76
Reversals
Voided Checks
Direct Deposits
10 Report and Recommendations 6.4 Reviewed and Approved
City Manager
AGENDA ITEM
City Council
TO: Mayor and City Council Members
FROM: Wendy Howard, Finance Director
Jason Peterson, Finance Manager
DATE: May 7, 2024
SUBJECT: INFORMATION ITEMS – Monthly Reports of Investment for the Periods Ending March 31, 2024
FILE NO.:
RECOMMENDATION:
Staff recommends that the City Council receive and file the Cash and Investment Report for March 2024.
BACKGROUND:
Pursuant to the City of Shasta Lake’s Adopted Investment Policy and Government Code Section 53607, the Finance Director will submit a report of investment transactions to the City Council monthly.
Staff requests the City Council or the public to submit questions regarding the reports prior to the City Council Meeting to permit time to research the question.
FISCAL IMPACTS:
There will be no fiscal impact as a result of this information item.
ATTACHMENTS:
LAIF Statement
Chandler Investment Summary Report
External Link: Monthly Investment Reports (Full Report) DISTRIBUTION:
City Council
City Attorney
11 Local Agency Investment Fund
P.O. Box 942809
Sacramento, CA 94209-0001
(916) 653-3001
April 02, 2024
LAIF Home
PMIA Average Monthly Yields
CITY OF SHASTA LAKE
FINANCE DIRECTOR
4477 MAIN STREET
SHASTA LAKE, CA 96019
Account Number: 98-45-868
March 2024 Statement
Tran Type Definitions
Account Summary
Total Deposit: 0.00 Beginning Balance: 14,882,477.94
Total Withdrawal: 0.00 Ending Balance: 14,882,477.94
12 MONTHLY ACCOUNT STATEMENT
City of Shasta Lake | Account #10203 | As of March 31, 2024 CHANDLER ASSET MANAGEMENT | chandlerasset.com
Information contained herein is confidential. We urge you to compare this statement to the one you receive from your qualified custodian. Please see Important Disclosures at the end of the statement.
Chandler Team:
For questions about your account, please call (800) 317-4747, or contact [email protected]
Custodian:
First Clearing
13 CONFIDENTIAL | 2
City of Shasta Lake | Account #10203 | As of March 31, 2024 Execution Time: 04/16/2024 03:56:04 PM Chandler Asset Management | [email protected] | www.chandlerasset.com | 800.317.4747
PORTFOLIO SUMMARY
Portfolio Characteristics
Sector Allocation
Performance Review
Account Summary
Maturity Distribution
Top Issuers
Credit Quality
Total Rate of Return 1M 3M YTD 1YR 2YRS 3YRS 5YRS 10YRS Since Inception (01/01/14)
City of Shasta Lake 0.41% 0.53% 0.53% 3.86% 2.12% 0.58% 1.49% 1.42% 1.42% Benchmark Return* 0.32% 0.30% 0.30% 2.99% 1.58% 0.09% 1.16% 1.07% 1.06% Average Modified Duration 1.77
Average Coupon 2.79%
Average Purchase YTM 3.10%
Average Market YTM 4.99%
Average Quality AA
Average Final Maturity 2.06
Average Life 1.94
Beg. Values as of
03/01/2024
End Values as of
03/31/2024
Market Value 34,291,743.30 34,468,852.83
Accrued Interest 208,917.51 173,309.53
Total Market Value 34,500,660.81 34,642,162.37
Income Earned 82,239.52 58,500.76
Cont/WD (80.00) (120.00)
Par 35,146,039.01 35,263,437.61
Book Value 34,897,411.45 35,017,440.42
Cost Value 34,814,997.14 34,891,477.16
United States 26.48%
United States Department of The Trea 12.64%
Federal Home Loan Banks 11.55%
FHLMC 6.06%
Farm Credit System 2.75%
American Express Company 2.12%
JPMorgan Chase & Co. 2.07%
FNMA 1.64%
*Periods over 1 year are annualized.
Benchmark: ICE BofA 1-3 Year US Treasury & Agency Index Secondary Benchmark:
*See Footnote
The credit quality is a weighted average calculation of the highest of S&P, Moody’s’ and Fitch 14 Report and Recommendations 6.5
Reviewed and Approved
City Manager
AGENDA ITEM City Council
______________________________________________________________________ TO: Mayor and City Council Members
FROM: Wendy Howard, Finance Director
DATE: May 7, 2024
SUBJECT: CASH & INVESTMENT REPORT FOR MARCH 31, 2024
FILE NO:
RECOMMENDATION:
Staff submits for approval the attached Cash & Investment Report for the period ending March 31, 2024.
BACKGROUND:
Per California Government Code section 53600.5 and the City’s investment policy, the primary objectives of the City’s investment program, listed in order of priority, are safety, liquidity and return. The City’s investment policy, which complies with Code, is designed to meet the requirements of Code and ensure that the City’s funds are prudently managed The City’s investment policy requires that the Finance Director submit an investment report to the City Council (governing body) each quarter that consists of the following information:
issuers (bank or institution)
type of investment or description
dollar amount
interest rate
market valuation
percent of each investment within the overall portfolio date of maturity
The source of the valuation of each investment is required to be reported to the City Council. Additionally, a statement indicating the agency’s ability, or lack thereof, to meet the next six (6) months cash flow requirements is required.
Each of the criteria listed above has been addressed in the attached analysis of the cash and investments that the City held on March 31, 2024. The source of market valuations 15 has been quoted from documents received from the custodian bank or the institution holding the investments. If staff did not receive this information from the bank or institution, market value has been listed as equal to the carrying amount. Additionally, we have indicated whether funds are “restricted” for a particular purpose. Restricted funds are usually the amount of funds required to service the last debt service payment on a loan or funds for special projects (water improvement project and housing rehabilitation).
On an overall basis, the City of Shasta Lake should be able to meet its cash flow requirements for the next six months.
FISCAL IMPACTS:
None
ATTACHMENTS:
• City of Shasta Lake Cash & Investment Report
• Resolution for the approval of the March 31, 2024 Cash & Investment Report • Cash and Investment Notes
DISTRIBUTION:
City of Shasta Lake City Council
City of Shasta Lake Files
16 This is a summary of the City’s investments arranged by the different institutions holding the assets.
Market Date of
Bank or Institution Description Amount Interest Rate Valuation % of Portfolio Maturity Cornerstone Community Bank Checking Account $906,875 n/a $906,875 1.6374% n/a Cornerstone Community Bank Money Market Account $4,793,875 n/a $4,793,875 8.6554% n/a City of Shasta Lake Petty Cash $2,100 n/a $2,100 0.0038% n/a Wells Fargo Investments Investments $34,437,567 variable $34,602,718 62.4755% Varies State of California
LAIF-City $14,882,478 4.30% $14,796,030 26.7144% n/a
Shasta County Trustee
(Restricted) LAIF-County* $286,122 4.30% $284,460 0.5136% n/a Grand Total $55,309,017 $55,386,058 100%
CalPERS CERBT ** Retiree Health Benefit Trust $9,476,904 variable $9,476,904 n/a n/a CalPERS CEPPT ** Retiree Pension Benefit Trust $97,294 variable $97,294 n/a n/a *Restricted = Debt Service Reserve Requirements
** This is a portfolio investment and not a bank deposit. Each employer owns a percentage of the portfolio, and does not have direct ownership of the securities in the portfolio.
It is expected that the City of Shasta Lake will be able to meet its cash flow requirements for the next six months. ____________________________________ 31-Mar-2024
Wendy Howard Date
Finance Director
City of Shasta Lake
Analysis of Cash and Investments
March 31, 2024
17 RESOLUTION CC-2024-XX
A RESOLUTION BY THE CITY OF SHASTA LAKE CITY COUNCIL ACCEPTING THE QUARTERLY CASH AND INVESTMENT REPORT FOR THE PERIOD ENDING MARCH 31, 2024
WHEREAS, the Chief Fiscal Officer is required under Senate Bills 564 and 866 to provide a quarterly investment report to the City Council, and
WHEREAS, the report includes the issuers, type of investment or description, dollar amount, interest rate, market valuation, the percent of each investment within the overall portfolio, the date of maturity, and
WHEREAS, the source of the valuation of each investment has been quoted from documents received from the bank or institution that is the issuer of each of the investments and when not supplied the amount has been listed as equal to the carrying value, and WHEREAS, on an overall basis, the City of Shasta Lake will be able to meet its cash flow requirements for the next six months.
NOW, THEREFORE BE IT RESOLVED that the Shasta Lake City Council accepts the Quarterly Cash and Investment Report for the Period ending March 31, 2024 for review.
PASSED, APPROVED, AND ADOPTED this 7th day of May 2024 by the following vote:
AYES:
NOES:
ABSENT:
_________________________________
JANICE POWELL, Mayor
ATTEST:
________________________________
CHARITY TATLOW, Deputy City Clerk
18 Cash Accounts Held at March 31, 2024
CCB Checking Account - The City’s checking account at Cornerstone Community Bank is primarily used to manage the day-to-day operations of the City. The Money Market account is used to facilitate liquidity. Cornerstone is paying interest at 10 bps above LAIF.
Wells Fargo Advisors CD’s (Managed by Chandler) - The Wells Fargo account holds a mix of investments, which comply with California regulations. The yield on these investments varies.
Local Agency Investment Fund (LAIF)-City - LAIF is where the City keeps its idle cash for all funds. It’s essentially the City’s cash reserves and is necessary for liquidity. This type of account allows the City to deposit and withdraw funds a maximum of 15 transactions per month without fees or penalties.
LAIF-County - The County LAIF account is essentially a reserve fund for the debt service for the USDA sewer loan. This $5.6 million loan was used to finance the expansion of the wastewater treatment plant. The final payment on the bond is due December 2034. 19 20
Report and Recommendations 6.6
Reviewed and Approved
_________________________
City Manager
AGENDA ITEM
City Council Meeting ___________________________________________________________________________ TO: Mayor and City Council Members
FROM: Jessaca Lugo, City Manager
DATE: May 7, 2024
SUBJECT: MOUNTAIN PROPERTIES DEVELOPMENT AGREEMENT ANNUAL REVIEW
FILE NO.: P-110-770-400
RECOMMENDATION
Discussion and possible action to adopt a resolution finding that Mountain Properties, Inc., has complied in good faith with the terms and conditions of the Development Agreement (Agreement) between the City of Shasta Lake and Mountain Properties, Inc. (Developer), relative to the development known as Mountain Properties Subdivision (SD 04-01).
Government Code Section 65865.1 and Section 18 of the Agreement require the City to complete an annual review to determine good-faith compliance with the terms and conditions of the Agreement.
BACKGROUND
The project site is identified as Assessor’s Parcel Numbers 006-610-004, -005, and -007, located generally on the west side of Lake Boulevard, north of Yellow Pine Avenue, south of Flanagan Road, and east of the westerly city limit. The exhibits to the Agreement include legal descriptions and a detailed project description.
On September 21, 2006, the Planning Commission adopted Resolution PC 06-12 recommending to the City Council approval of Vesting Tentative Map SD 04-01, Rezone Z 04- 02 and Adoption of a Mitigated Negative Declaration for the Mountain Properties Subdivision.
On October 17, 2006, City Council adopted Resolution CC 06-80 approving the Tentative Map.
Ordinance CC 06-179 approving the rezone was adopted on November 21, 2006. 21 On September 21, 2010, City Council adopted Ordinance CC 10-212 approving a Development Agreement between the City and the Developer. The Agreement includes the following requirement:
18. Periodic Review of Compliance.
(a) General Statement. Throughout the Term, at least once every twelve (12) months following the execution of this Agreement, City shall review the extent of good-faith compliance by Developer with the terms of this Development Agreement in accordance with Government Code Section 65865.1. (b) Initiation of Review. The City’s Development Services Director shall initiate the annual review by giving to Developer thirty (30) days’ written notice that the City intends to undertake such review. Developer agrees to furnish such reasonable evidence and adequate documentation of good faith compliance as the City, in the exercise of its reasonable discretion, may require. (c) Good Faith Compliance. During the Periodic Review, the Development Services Director shall review Developer’s good-faith compliance with the terms of this Agreement. At the conclusion of the Periodic Review, the Development Services Director shall make written findings and determinations, on the basis of substantial evidence, as to whether or not Developer has complied in good faith with the terms and conditions of this Agreement.
If the Development Services Director’s review determines that all terms and conditions of the Agreement were met, and Council concurs, no further review is required. If the Development Services Director finds and determines that Developer has not complied with such terms and conditions, the Development Services Director may recommend to City Council that it terminate or modify this Agreement by giving its intention to do so, in the manner set forth in California Government code Section 65867 and 65868.
Section 18(e) of the Agreement states:
It is understood that Developer is not under any obligation to commence construction of the Development within any time period or at all, and that nonconstruction of the Development is not a basis for the City to determine that Developer is not in good faith compliance with this Agreement.
The City Manager has determined the Developer has complied in good faith with the terms and conditions of the Development Agreement. The Agreement does not include a timeline requiring completion of the project or specific milestones that must be met by certain dates. In addition, the Agreement specifically states non-construction of the project is not grounds for making a finding of non-compliance. The Development Agreement is set to expire September 21, 2025 (15 years from effective date).
CURRENT STATUS
The developer has explored various options to determine if the project is viable, such as infrastructure cost estimates and modifying lot configuration and size; however, a clear path to construction has not been determined.
22 As noted earlier, the Development Agreement is due to expire next year. This presents the City Council with a decision on whether to extend the term agreed upon or not. Given the frequent changes in state law, the adoption of the 2040 General Plan, and the ongoing update to the City of Shasta Lake development code, staff recommends that the City Council allows the Development Agreement to expire without an extension.
FISCAL IMPACTS:
None
23 RESOLUTION CC-2024-XX
A RESOLUTION BY THE CITY OF SHASTA LAKE CITY COUNCIL ACCEPTING
THE ANNUAL REVIEW OF THE DEVELOPMENT AGREEMENT BETWEEN THE CITY OF SHASTA LAKE AND MOUNTAIN PROPERTIES, INC. (DEVELOPER) AND FINDING
THAT DEVELOPER HAS COMPLIED IN GOOD FAITH WITH THE TERMS AND
CONDITIONS OF THE DEVELOPMENT AGREEMENT
WHEREAS, on September 21, 2010, City Council adopted Ordinance CC 10-212 approving a Development Agreement (Agreement) between the City of Shasta Lake and Mountain Properties, Inc. (Developer), for that development known as Mountain Properties Subdivision (SD 04-01); and
WHEREAS, Government Code Section 65865.1 and Section 18 of the Agreement require the City to complete an annual review to determine good-faith compliance with the terms and conditions of the Agreement; and
WHEREAS, the Development Services Director has determined the Developer has complied in good faith with the terms and conditions of the Development Agreement. The Agreement does not include a timeline requiring completion of the project or specific milestones that must be met by certain dates. In addition, Section 18(e) of the Agreement states, “It is understood that Developer is not under any obligation to commence construction of the Development within any time period or at all, and that non-construction of the Development is not a basis for the City to determine that Developer is not in good faith compliance with this Agreement.” NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Shasta Lake hereby accepts the annual review of the Development Agreement between the City of Shasta Lake and Mountain Properties, Inc., for that development known as Mountain Properties Subdivision pursuant to Government Code Section 65865.1 and Section 18 of the Agreement and has determined Developer has complied in good faith with the terms and conditions of the Agreement.
PASSED, APPROVED, AND ADOPTED this 7th day of May 2024 by the following vote:
AYES:
NOES:
ABSENT:
_________________________________
JANICE POWELL, Mayor
ATTEST:
________________________________
CHARITY TATLOW, Deputy City Clerk
24 Report and Recommendations 6.7
Reviewed and Approved
City Manager
AGENDA ITEM
City Council
TO: Mayor and City Council Members
FROM: James Takehara, Electric Utility Director
DATE: May 7, 2024
SUBJECT: APPROVAL OF FIFTH AUUNAL WILDFIRE MITIGATION PLAN FOR 2024
FILE NO.: New
RECOMMENDATION:
Staff recommends the City Council adopt a resolution serving as the fifth annual Wildfire Mitigation Plan, numbered “version 2.1,” which would become effective June 1, 2024.
BACKGROUND
The City Council has adopted the City’s Wildfire Mitigation Plans (“WMP”) for 2020 through 2023 Resolutions CC-19-76, CC-21-09, CC-2022-08, CC-2023-39, respectively, and accepted a report from an independent third-party evaluator regarding the completeness of the 2020 WMP by Resolution CC-20-36. The purpose of WMP is to prevent overhead electric utility assets from causing a catastrophic wildfire.
State law requires the City Council to annually review and update as needed the WMP and after perform a comprehensive review every fourth year.
Staff has evaluated the WMP and finds no substantive updates are needed to the WMP at this time and recommends only routine changes to the WMP content. The accompanying WMP Performance Report for 2023 captures reportable events that occurred from January to December, 2023. There were no fire ignitions caused by City electric assets and two wire down events. The portions of the City’s grid that experienced the wire down events are either protected by fast-acting devices approved by Cal Fire in high fire threat areas or were in normal fire threat areas. Additional tree trimming and 25 other treatments have been completed around the event location in the high fire threat area.
The attached WMP is marked “version 2.1” and as the “Fifth Annual WMP.” The content of this proposed version is based on the last version of the WMP.
FISCAL IMPACT
There is no financial impact to adopting this status update on the WMP.
ATTACHMENTS
Resolution
Wildfire Mitigation Plan for 2024 (Version 2.1)
WMP Performance Report for 2023
DISTRIBUTION
City Council
26 RESOLUTION NO CC-2024-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SHASTA LAKE ADOPTING THE FIFTH ANNUAL WILDFIRE MITIGATION PLAN (VERSION 2.1) WHEREAS, the City Council adopted Resolutions CC-19-76, CC-21-09, and CC-2022- 08, CC-2023-39, which approved the City’s Wildfire Mitigation Plans (WMP) for 2020- 2023, respectively, and adopted Resolution CC-20-36, which accepted the independent evaluator’s report of the First Annual WMP; and
WHEREAS, under SB 901, the City is required to annually review the WMP and modify the plan, if substantive issues are identified, and to perform a comprehensive review after three years; and
WHEREAS, staff has evaluated the WMP and found no substantive changes are needed, and therefore recommends only routine change to the WMP.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Shasta Lake adopts the fifth annual WMP, marked Version 2.1, effective July 1, 2024 until replaced or modified by subsequent action by the City Council.
PASSED, APPROVED, AND ADOPTED this 7th day of May 2024 by the following vote:
AYES:
NOES:
ABSENT:
_________________________________
JANICE POWELL, Mayor
ATTEST:
________________________________
CHARITY TATLOW, Deputy City Clerk
27 28
WILDFIRE
MITIGATION
PLAN
VERSION 2.1
Effective: June 1, 2024
Approved by Resolution CC-2024-xx
29 TABLE OF CONTENTS
I. OVERVIEW ............................................................................................................................................. 1 A. POLICY STATEMENT .......................................................................................................................... 1 B. PURPOSE OF THE WILDFIRE MITIGATION PLAN .............................................................................. 1 C. ORGANIZATION OF THE WILDFIRE MITIGATION PLAN .................................................................. 1 II. OBJECTIVES OF THE WILDFIRE MITIGATION PLAN .............................................................................. 2 A. MINIMIZING SOURCES OF IGNITION .............................................................................................. 2 B. RESILIANCY OF THE ELECTRIC GRID ............................................................................................... 2 C. MINIMIZING UNNECESSARY OR INEFFECTIVE ACTIONS ............................................................... 2 III. ROLES AND RESPONSIBILITIES .......................................................................................................... 3 A. SHASTA LAKE ROLES AND RESPONSIBILITIES .................................................................................. 3 B. COORDINATION WITH OTHER CITY DEPARTMENTS ...................................................................... 5 C. COORDINATION WITH COMMUNICATION INFRASTRUCTURE PROVIDERS ................................. 6 D. STANDARDIZED EMERGENCY MANAGEMENT SYSTEM ................................................................ 6 IV. WILDFIRE RISKS AND DRIVERS ASSOCIATED WITH DESIGN, CONSTRUCTION, OPERATION, AND MAINTENANCE ................................................................................................................................... 8 A. PARTICULAR RISKS AND RISK DRIVERS ASSOCIATED WITH TOPOGRAPHIC AND CLIMATOLOGICAL RISK FACTORS .......................................................................................................... 8 B. ENTERPRISEWIDE SAFETY RISKS ........................................................................................................ 9 C. CHANGES TO CPUC FIRE THREAT MAP ....................................................................................... 11 V. WILDFIRE PREVENTATIVE STRATEGIES ................................................................................................ 13 A. HIGH FIRE THREAT DISTRICT ........................................................................................................... 13 B. WEATHER MONITORING ................................................................................................................ 13 C. DESIGN AND CONSTRUCTION STANDARDS ................................................................................ 14 D. VEGETATION MANAGEMENT ....................................................................................................... 15 E. INSPECTIONS .................................................................................................................................. 15 30 F. WORKFORCE TRAINING ................................................................................................................ 15 G. RECLOSER POLICY ......................................................................................................................... 16 H. DEENERGIZATION .......................................................................................................................... 16
1. IMPACTS TO PUBLIC SAFETY ...................................................................................................... 16
2. CUSTOMER NOTIFICATION PROTOCOLS ................................................................................. 17 VI. COMMUNITY OUTREACH AND PUBLIC AWARENESS .................................................................. 18 VII. RESTORATION OF SERVICE ............................................................................................................ 18 VIII. EVALUATING OF THE PLAN ........................................................................................................... 19 A. METRICS AND ASSUMPTIONS FOR MEASURING PLAN PERFORMANCE ................................... 19 METRIC 1: FIRE IGNITIONS .................................................................................................................. 19 METRIC 2: WIRES DOWN .................................................................................................................... 19 B. IMPACT OF METRICS ON PLAN..................................................................................................... 19 C. MONITORING AND AUDITING THE PLAN ..................................................................................... 20 D. IDENTIFYING AND CORRECTING DEFICIENCIES IN THE PLAN .................................................... 20 E. MONITORING THE EFFECTIVENESS OF INSPECTIONS, ................................................................. 20 IX. INDEPENDENT EVALUATOR ........................................................................................................... 21 31 Shasta Lake Wildfire Mitigation Plan
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I. OVERVIEW
A. POLICY STATEMENT
The City of Shasta Lake (“City”) Electric Department’s overarching goal is to provide safe, reliable, and environmentally-friendly energy at the lowest possible cost consistent with sound business practices. In order to meet this goal, the City, through its Electric Department, constructs, maintains, and operates its electrical lines and equipment in a manner that minimizes the risk of catastrophic wildfire posed by its electrical lines and equipment.
B. PURPOSE OF THE WILDFIRE MITIGATION PLAN
This Wildfire Mitigation Plan (“WMP” or “Plan”) describes in detail the range of activities that the Electric Department is taking to mitigate the threat of power-line ignited wildfires, including its various programs, policies, and procedures. This Plan is subject to direct supervision by the City of Shasta Lake City Council and is implemented by the City Manager. This Plan complies with the requirements of Public Utilities Code section 8387 for publicly owned electric utilities to prepare a wildfire mitigation plan by January 1, 2020, and annually thereafter.
The policies described in this Plan describe the City’s policies and preparedness in mitigating risks associated with power-line ignited wildfires. The Plan compliments other City planning documents, such as the City of Shasta Lake Hazard Mitigation Plan and other emergency planning documents administered by other departments within the City. The programs and strategies included in the WMP are evolving and are subject to change. As new technologies, practices and networks develop, and other environmental influences or risks are identified, changes to address them may be incorporated into future iterations of the WMP which is, in effect, a living document.
C. ORGANIZATION OF THE WILDFIRE MITIGATION PLAN
This Wildfire Mitigation Plan included the following elements:
• Objectives of the Plan;
• Roles and responsibilities for carrying out the Plan; • Identification of key wildfire risks and risk drivers; • Description of Wildfire Prevention Strategies;
• Metrics for measuring the performance of the Plan and identifying areas for improvement;
• Community outreach and education.
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II. OBJECTIVES OF THE WILDFIRE MITIGATION PLAN
A. MINIMIZING SOURCES OF IGNITION
The primary goal of this Wildfire Mitigation Plan is to minimize the probability that the City’s transmission and distribution system may be an original or contributing source for the ignition of a fire. The City has evaluated the prudent and cost-effective improvements to its physical assets, operations, and training that can help to meet this objective, and has implemented those changes consistent with this evaluation.
B. RESILIANCY OF THE ELECTRIC GRID
The secondary goal of this Wildfire Mitigation Plan is to improve the resiliency of the electric grid.
As part of the evolution of this Plan, the City’s Electric Department periodically assesses new industry practices and technologies that are expected to reduce the likelihood of a disruption in service and improve the restoration of service.
C. MINIMIZING UNNECESSARY OR INEFFECTIVE ACTIONS
The final goal for this Wildfire Mitigation Plan is to measure the effectiveness of specific wildfire mitigation strategies. Where a particular action, program, or protocol is determined to be unnecessary or ineffective, the City will assess whether a modification or replacement is merited.
This Plan will also help determine if more cost-effective measures would produce the same or better results.
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III. ROLES AND RESPONSIBILITIES
A. SHASTA LAKE ROLES AND RESPONSIBILITIES
The City of Shasta Lake (“City”) utilizes a City Council / City Manager reporting hierarchy. The 5- person City Council are elected by voters who reside within city limits to rotating 4-year terms.
The Mayor and Vice Mayor positions are in title with these positions nominated and appointed by the City Council each December. The City Council is responsible for the adoption of all policies, budget, rates and fees for services, and delegates the operational implementation of such matters to the City Manager.
The City Manager has full operational authority of the City and operates as the Chief Executive, reporting directly to the City Council. The City Manager provides direction and management to Citizens of City
of Shasta Lake City Council
City Manager
Animal Control
Supervisor
Animal Control
Officers
Electric
Director
Asst. Electric
Director
Operations
Manager
City Engineer
Water
Wastewater
Public Works
Finance
Director
Customer
Service
After Hours Call
Center
Law
Enforcement
(Contracted)
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all City staff while implementing City Council policy. A subset of the City organizational chart is shown above to show reporting hierarchy of groups or positions that have customer-facing functions and/or roles in implementing this WMP or in emergency response.
The City Manager acts as the Public Information Officer (PIO) for general communication with the media and public and during emergency situations. The City Manager may delegate this role.
The Finance Director oversees customer-facing functions, including communications with customers regarding power outages, receiving and routing reports of potentially faulty City equipment, receiving and routing reports of potentially dangerous conditions, etc. The Finance Director administers the contract with the third-party after-hours call center service, which is activated outside normal business hours, holidays, and weekends. The operators at the afterhours call center are responsible for receiving and processing call details and forwarding to the appropriate on-call City personnel for further action.
The Electric Utility Director has overall functional management of the Electric Department and provides day-to-day oversight of the department. The Assistant Electric Director and Electric Operations Manager provide division oversight. The Electric Director reports to the City Manager.
The Assistant Electric Director oversees the design and engineering tasks associated with the distribution system, new service interconnections, engineering standards, SCADA communications, Advanced Metering Infrastructure communications and design, among other duties. The Assistant Electric Director assumes operational authority of the department in the absence of the Electric Director.
The Electric Operations Manager oversees the daily electric utility operations, including construction, maintenance, vegetation management, and other daily duties. The Electric Operations Manager oversees all field personnel and reports to the Electric Utility Director.
Electric Department staff have the following responsibilities regarding fire prevention, response, and investigation:
• Conduct work in a manner that will minimize potential fire dangers. • Take all reasonable and practicable actions to prevent and suppress fires resulting from City electric facilities.
• Coordinate with federal, state, and local fire management personnel to ensure that appropriate preventative measures are in place.
• Immediately report fires using 911.
• Take corrective action when observing or having been notified that fire protection measures have not been properly installed or maintained. • Ensure compliance with relevant federal, state, and industry standard requirements. • Ensure that wildfire data is appropriately collected. • Maintain adequate training programs for all relevant employees. 35 Shasta Lake Wildfire Mitigation Plan
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B. COORDINATION WITH OTHER CITY DEPARTMENTS
In addition to the electric utility, the City owns and operates a water utility and waste water utility, which are administered by their respective department staff and whose distribution infrastructure are administered by the City’s Public Works department.
The Water Utility provides retail service to approximately 3,900 customers within the City’s boundaries and to the Shasta Dam Visitor Center that is operated by the US Bureau of Reclamation (USBR). The City’s “Fishermans Point Water Treatment Plant” (WTP) is the single source of all potable water supply within the City of Shasta Lake. This includes all water service to all homes, businesses, and industrial customers; all fire hydrants within City boundaries, and all water used to meet fire flow requirements pursuant to applicable laws and building codes. The WTP relies upon electric service from the City’s Electric Department to function properly. The raw water that the WTP processes for potable water is sourced from Shasta Lake, which is provided through assets owned and operated by the USBR. The raw water pump is served through the USBR.
The City owns and operates a Waste Water Utility, including a Waste Water Treatment Plant (WWTP) and 4 sewage lift stations (Pump Stations). The Waste Water Utility staff operates the WWTP. The WWTP and all Pump Stations rely on electric service from the City’s Electric Department to function properly.
The City’s Public Works Department is responsible for operating and maintaining the water distribution system and sewage collection system, including all pump stations.
The WTP, WWTP, and Pump Stations are each equipped with a backup generator that is designed to maintain each critical facility’s vital functions during short-duration power outages (one pump station is served by a dedicate portable backup generator). These units and the supporting infrastructure are not designed for prolonged power outages.
Recent events highlight the importance of City electric service to the water and wastewater facilities. The City suffered from city-wide power outage events on July 26, 2018 (Carr Fire) and on February 13, 2019 (winter storms), both events declared emergencies by the President of the United States.
• Carr Fire: Loss of electric service for 23-hours significantly impacted the WTP ability to produce water for the City’s distribution system. Treated water supply in the City’s main distribution storage tank fell to approximately 5 feet, which could supply the City’s needs for approximately 3-7 hours. Had the outage continued, and had water supplies been depleted, all water services, including fire hydrants and building fire flows, would be inoperable exposing the community to substantial and diverse safety risks. • February Winter Storms: Loss of electric service for 6-hours at a sewage pump station caused a temporary storage basin to fill. Raw sewage levels rose to approximately 1 foot from storage capacity before electric service had been restored allowing the pumps to operate to safely evacuate waste material. Had the power outage continued, and 36 Shasta Lake Wildfire Mitigation Plan
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sewage levels continued to rise, raw sewage would have potentially spilled into local creeks and waterways that connect to critical wildlife habitat.
When electric operations could, or are known to impact the water utility, waste water utility, or public works, City utilities staffs will coordinate to mitigate, or where practical, eliminate impact to utility service continuity. Electric Department staff collaborates proactively to notify City water, wastewater, and public works staff of planned outages and communicate as quickly as practical as necessary during energy power outages that impact one or multiple enterprises. This emergency notification will be extended to on-duty operator(s) or supervisor(s).
C. COORDINATION WITH COMMUNICATION INFRASTRUCTURE
PROVIDERS
During emergency operations, City staff updates the customer-facing information websites or social media for power outage information, affected areas, and restoration updates.
D. STANDARDIZED EMERGENCY MANAGEMENT SYSTEM
As a local governmental agency,1 the City has planning, communication, and coordination obligations pursuant to the California Office of Emergency Services’ Standardized Emergency Management System (“SEMS”) Regulations,2 adopted in accordance with Government Code section 8607. The SEMS Regulations specify roles, responsibilities, and structures of communications at five different levels: field response, local government, operational area, regional, and state.3 Pursuant to this structure, the City regularly coordinates and communicates with the relevant safety agencies as well as other relevant local and state agencies. 1 As defined in Cal. Gov. Code § 8680.2.
2 19 CCR § 2407.
3 Cal. Gov. Code § 2403(b):
(1) “Field response level” commands emergency response personnel and resources to carry out tactical decisions and activities in direct response to an incident or threat. (2) “Local government level” manages and coordinates the overall emergency response and recovery activities within their jurisdiction.
(3) “Operational area level” manages and/or coordinates information, resources, and priorities among local governments within the operational area and serves as the coordination and communication link between the local government level and the regional level. (4) “Regional level” manages and coordinates information and resources among operational areas within the mutual aid region designated pursuant to Government Code §8600 and between the operational areas and the state level. This level along with the state level coordinates overall state agency support for emergency response activities. (5) “State level” manages state resources in response to the emergency needs of the other levels, manages and coordinates mutual aid among the mutual aid regions and between the regional 37 Shasta Lake Wildfire Mitigation Plan
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Under the SEMS structure, a significant amount of preparation is done through advanced planning at the county level, including the coordination of effort of public, private, and nonprofit organizations. Shasta County serves as the Operational Area and is guided by the Emergency Management Council that is made up of the County Sherriff, Fire Warden, Chair of the Board of Supervisors, and senior leadership positions from the County.
The Shasta County Sherriff’s Office of Emergency Services (OES):
• Coordinates with Federal, State, and local agencies to prepare, respond, and recover from emergencies and natural disasters.
• Is responsible for maintaining and updating the County Emergency Operation Plan (EOP), which is an all hazards plan for Shasta County.
• Has a direct link to the CA Governor’s Office of Emergency Services (Cal-OES) during disasters or any other critical incidents and can work with Cal-OES to obtain a Presidential emergency proclamation.
• Maintains the county Emergency Operation Center (EOC), which can be activated to address major incidents to carry out the functions of the EOP. • Serves as a point of contact for the City of Shasta Lake, and other local agencies, to CalOES.
The City is a member of the California Utility Emergency Association, which plays a key role in ensuring communications between utilities during emergencies. The City also participate in the Western Energy Institute’s Western Region Mutual Assistance Agreement, which is a mutual assistance agreement covering utilities across a number of western states. level and state level, and serves as the coordination and communication link with the federal disaster response system.
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IV. WILDFIRE RISKS AND DRIVERS ASSOCIATED WITH DESIGN,
CONSTRUCTION, OPERATION, AND MAINTENANCE
A. PARTICULAR RISKS AND RISK DRIVERS ASSOCIATED WITH
TOPOGRAPHIC AND CLIMATOLOGICAL RISK FACTORS
The City of Shasta Lake has several attributes that pose higher risk factors for wildfire. City of Shasta Lake and its surrounding areas:
1. Are classified as “Wildland Urban Interface,” or “WUI,” which is defined as “an area where human made structures and infrastructure are in or adjacent to areas prone to wildfire4.” Approximately 5.15 square miles and 3.20 square miles are defined as Wildland Urban Intermix and Interface, respectively, for a total of 8.35 square miles with a WUI designation, out of a total area of 10.83 square miles (77.1%).
2. Contains variable terrain.
The area is home to several species of oak trees, including White Oaks, and species of pine trees, particularly Gray Pines. Both White Oaks and Gray Pines are susceptible to failure during strong wind events. Both varieties can grow to reach approximately 100-ft in height at maturity introducing challenges for vegetation management, as these types of trees can be well outside the powerline right-of-way but still be within striking distance in the event these trees fall.
Drought can contribute to several WMP issues. Any drought year has the potential to create a prolonged “fire season.” Multi-year droughts, such as the drought experience in the mid-2000s, can weaken all tree and vegetation species making them more susceptible to insect infestation and breakage, and more prone to fire ignition.
The City faces some restrictions and influence that challenge the City’s ability to manage vegetation effectively near overhead electric assets. Some City electric assets reside on Federal lands, where right-of-way width reduces to minimal levels and are narrower than the City’s standard trimming practices. The most restrictive Federal mandate appears to prioritize how the powerline clearing looks, aesthetically, from the surface of Shasta Lake (the lake itself), discouraging wide clearances around powerlines for their undesirable appearance. Other Federal restrictions prohibit the use of herbicides, a vegetation management treatment that is extremely effective at long term fuels suppression and management inside powerline rights-ofways. Local opinion and policy pressures seek to protect native and non-native trees from any trimming and/or removal, including White Oaks and Gray Pines.
Generally, when the above factors of environment, topology, climate, and external policy become factors in wildfires, risks are driven by: foreign objects contacting high-voltage electrical equipment (e.g., animal contact, vegetation, mylar balloons, vehicles); equipment failure; or 4 https://www.usfa.fema.gov/wui/
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wire to wire contact. Other risks are driven by deliberate actions of others (e.g., vandalism), or actions by City personnel.
B. ENTERPRISEWIDE SAFETY RISKS
Electric Department operations, engineering, and field personnel were consulted in conducting a risk assessment analysis for wildfires that could potentially involve City overhead electric equipment. The risk analysis focused on potential causes and consequences of catastrophic wildfire involving City electric equipment.
1. KEY RISK DRIVERS THAT COULD TRIGGER A WILDFIRE EVENT INVOLVING CITY ELECTRIC EQUIPMENT:
• Contact by Object
o Animal
o Vegetation
o Vehicle
o Unknown / Other
• Equipment Failure
o Pole
o Crossarm
o Insulator
o Fastening hardware
o Conductor / splice
o Fuse
o Lightning arrestor
o Transformer
o Protection device failure
o Unknown / Other
• Wire to Wire Contact
o Weather o Vehicle
• Other
o Other
o Deliberate Act: Terrorism,
vandalism, other
o City Personnel
2. CONSEQUENCES OF A WILDFIRE INVOLVING CITY ELECTRIC UTILITY EQUIPMENT:
• Serious injury or death
• Disruption of public/utility services
• Damage to property and infrastructure
• Legal and regulatory compliance
• Public trust
• Financial
• Environmental
3. FIRE RISK DRIVERS
Electric utility equipment design, engineering, and safety protocols are closely regulated under health and safety under national, regional, and local safety standards. Considering the commonality across legal and regulatory structures that govern electric utility operations, the risk drivers of wildfire ignition by electric utility assets share strong similarities across organizations, including City of Shasta Lake. Staff evaluated utility operations, based on broad past industry experience and operational experiences within the City and the following grouping of risk drivers are present.
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1. Contact from objects
2. Equipment failure
3. Wire to wire contact
4. Other
Contact from Objects: City of Shasta Lake utilizes bare wire conductors for its transmission and distribution lines, which is a common practice for all utilities. Per City Council policy, the Electric Department builds and maintains mandatory clearances between the powerlines and stationary objects, including ground clearance, nearby structures, vegetation, and other powerline assets. Other types of objects (e.g., animals) can move into powerline assets, contacting lines, which can cause sparks, arcs, reliability issues, and safety issues. The City utilizes protection equipment that ultimately limit the time under which an object is in contact with an energized line (e.g., reclosers, fuses) which in turn limits the amount of energy that is flowed into that foreign object. These protective devices operate in very small fractions of a second, but even momentary contact with high voltage electrical equipment may be sufficient time and energy to result in sparks, arcs, or other form of fire ignition.
Vehicles contacting poles and anchors can cause a wide range of issues with electric utility equipment. Vehicle crashes can damage or destroy power poles. The shock of a vehicle-pole collision can shake overhead equipment, creating additional weight-loading stress on crossarms, insulators, fasteners, etc., which can cause other utility fixtures to fail. Shaking can also cause powerlines phase-to-phase contacts. All of these possibilities can cause sparks, arcs, and wire down events, which can introduce a fire ignition source on nearby objects and vegetation.
Equipment Failure: All human-made objects can fail prior to the end of the equipment’s expected useful life. Structural failures; including breakage of poles, crossarms, hardware, etc.; can contribute to wildfire ignition through sparks, arc, or downed wires coming into contact with nearby vegetation or objects in or near the powerline right of way. Malfunctioning equipment may also contribute to wildfire ignition, particularly if protection equipment fails to operate as intended.
Wire to Wire Contact: Powerlines that come into contact with other energized lines can create fire ignition sources through sparks or arcs. Wire to wire contact can occur during strong weather events (e.g., wind gusts cause wires to slap together) or when poles shake (e.g., when poles or anchors are crashed into by vehicles).
Other: There are several direct and indirect modes under which the City’s electric assets can contribute to wildfire. The City could fall victim to a deliberate act of terrorism or vandalism that could cause damage to City electrical equipment leading to sparks, arcs, or downed wires, which can contribute to wildfire.
Electric department utilizes certified electrical line workers to carry out the daily operations of the City’s electric grid, including switching, construction, and maintenance activities. The City utilizes experienced tree management crews certified to work in close proximity of energized lines for vegetation management activities. Field personnel may contribute to wildfire ignition by virtue of 41 Shasta Lake Wildfire Mitigation Plan
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working in the field, particularly if vehicles or equipment near vegetation where electric assets traverse open country. To manage this risk, City personnel are trained and are equipped with basic fire suppression tools. On high wind days, additional City personnel with wildland firefighting training and/or Firefighter 1 certifications accompany electric crews in the field for additional fire suppression expertise and capability.
4. OUTCOMES OF WILDFIRE RISKS
Any of the above risks have the potential to contribute to a catastrophic wildfire. Recent incidents around the country have demonstrated that such risks and outcomes could have the following adverse consequences:
• Loss of life and/or significant injury.
• Significant and widespread damage to public, private, and infrastructure property. • Long duration outages, or unreliable electric service. • Substantial expenditure of firefighting resources.
• Litigation and regulatory consequences.
• Damage to the City’s creditworthiness and/or ability to purchase insurance. • Loss of public trust.
• Bankruptcy.
5. RISK MANAGEMENT
The City operates with a work force of approximately 57 FTE, 10 of which are in the Electric Department. As a small organization, there is regular and frequent interaction and coordination amongst employees, including across departments. Electric Department employees are directly tasked with constructing and maintaining City electric assets and vegetation management in accordance with all applicable laws and regulation. All employees in the Animal Control Department are certified as wildland firefighters or higher, with training provided by the Shasta Lake Fire Protection District. The SLFPD Fire Chief regularly attends City department head meetings administered by the City Manager. Additional fire protection resources are provided under a Wildland Fire Protection Agreement executed by the City, SLFPD, and Cal Fire, with contract costs covered by the Electric Department. City also funds a Fuel Reduction Coordinator position to oversee vegetative fuel management activities largely funded through grants administered by Cal Fire.
Staff interactions focus on wildfire mitigation strategies and tactics. The objective of these ongoing coordinated efforts are to prioritize staff and financial resources to reduce the risk of wildfire ignition and to maximize wildfire suppression response should an ignition occur.
C. CHANGES TO CPUC FIRE THREAT MAP
The “CPUC High Fire Threat District” can be found on the web at a page external to the City’s website at the following URL:
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https://www.arcgis.com/apps/webappviewer/index.html?id=5bdb921d747a46929d9f00dbdb6d0fa2. If the event the link changes, this map can generally be found by searching for “CPUC fire threat map” or similar key terms.
The City does not have formal, prepared recommend changes to the CPUC statewide Fire Threat Map at this time. However, the City notes that the demarcation lines between Tiers 1, 2, or 3 could possibly be improved if such lines follow areas of natural fire breaks and or fire lines. In many cases, structures adjacent to each other can be located in different tiers even though there is no obvious environmental or structural factors that would lead to this conclusion. It would seem tiers should follow wide roads, rail crossings, critical infrastructure, or terrain as those factors influence fire response tactics and strategies. Future changes in the City’s knowledge or recommendations going forward will be communicated as required by statute. 43 Shasta Lake Wildfire Mitigation Plan
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V. WILDFIRE PREVENTATIVE STRATEGIES
A. HIGH FIRE THREAT DISTRICT
Personnel from the City’s Electric Department directly participated in the development of the California Public Utilities Commission’ s (CPUC) Fire-Threat Map,5 which designates a High-Fire Threat District. In the map development process, City staff worked with local fire officials to identify the areas of the City’s electric service territory that are at an elevated or extreme risk of power line ignited wildfire. The Electric Department has incorporated the High Fire Threat District into its construction, inspection, maintenance, repair, and clearance practices.
B. WEATHER MONITORING
The Electric Department monitors current and forecasted weather data from a variety of sources including:
• United States National Weather Service;
• United States Forest Service Wildland Fire Assessment System; • National Fire Danger Rating System;
• National Interagency Fire Center – Predictive Services for Northern and Southern California;
• Local weather data sources;
• Internal knowledge of local conditions; and
• Electric Department weather station at the City Corporation Yard.
Each work day, the Electric Operations Manager, or designee, shall review at least one weather data source and assign one of two operating conditions based on the relevant weather data and knowledge of local conditions, with the normal operation condition applied by default unless otherwise noted. Any Electric Department staff may review weather conditions for the applicable work day.
(1) Normal: During normal conditions, no changes are made to operations or work policy. (2) Extreme: During extreme fire-risk conditions, the Electric Department may delay routine work on energized primary lines (12.47 kV) as determined by the Electric Operations Manager or designee. The Electric Department may perform necessary work to preserve facilities or property and may preposition fire suppression personnel to sites with elevated risk of wildfire ignition. Extreme weather is defined as: weather phenomena that are at the extremes of the historical distribution and are rare for a particular place and/or time and may include times with a Red Flag Warning (RFW) as declared by the National Weather Service.
5 Originally adopted by CPUC Decision 17-12-024.
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The general procedure Electric Department staff shall follow for each work day designated “Extreme” is as follows. The Electric Utility Director may revise this procedure from time to time.
1. The Electric Operations Manager, or designee, shall assess weather conditions. If the workday is forecasted as a “Red Flag Warning” or similarly designated by a bona fide weather forecasting agency, the work day shall be designated as an “Extreme” weather event.
2. The Electric Operations Manager, or designee, shall determine if any modifications of work assignments shall apply to Electric Department field personnel, including tree trimming crews directly managed by the Electric Department. Modifications may include but are not limited to: deferring routine work, standing down into emergency operations status (i.e., crews only respond to known electric-related events), reassign staff to patrol electric grid assets, etc.
3. The Electric Operations Manager, or designee, shall provide further instructions to the Electric Leadworker, or designee, with instructions on any applicable work modifications that would apply during the extreme weather event.
4. The Electric Leadworker, or designee, shall inform all Electric Department field personnel of the “Extreme” weather designation and applicable work modifications in the day’s tailboard briefing. The tailboard briefing shall specify the scope of duties for all electric field personnel, general procedure in the event of wildfire or similar emergency, and additional safety protocols that are activated for the workday (such as equipping all vehicles with 5-gallon water packs).
5. All Electric Department employees present at the tailboard meeting shall sign to demonstrate their attendance and to acknowledge their understanding of the contents of the tailboard meeting.
6. The Electric Leadworker, or designee, shall brief any additional City personnel who may be assigned to accompany Electric Department field personnel for the purpose of providing additional fire suppression capabilities. For example, Animal Control personnel are certified Wildland Firefighters and one vehicle may be equipped with a 120 gallon pumped fire suppression apparatus. The briefing may be included as part of the daily tailboard meeting, if the additional personnel are present, or at the job site. The briefing shall, at a minimum, include a description of the roles and responsibilities of electric vs. non-electric personnel, and safety procedures related to the deployment of firefighting equipment around electric assets.
C. DESIGN AND CONSTRUCTION STANDARDS
The City’s electric facilities are designed and constructed to meet or exceed the relevant federal, state, or industry standard. The Electric Department treats CPUC General Order (GO) 95 as a guideline for minimum design and construction standards for overhead electrical facilities.
The Electric Department meets or exceeds guidelines in GO 95 and monitors and follows as appropriate the National Electric Safety Code. The Electric Department updates its construction standards from time to time.
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D. VEGETATION MANAGEMENT
The Electric Department maintains a comprehensive Vegetation Management Plan (VMP) to establish and implement the standards for clearing vegetation around powerline assets, which meets or exceeds the statutes and guidelines identified below, and updates the VMP from time to time as practices and technology evolve.
The City meets or exceeds the minimum industry standard vegetation management practices.
The Electric Department meets: (1) Public Resources Code section 4292; (2) Public Resources Code section 4293; (3) GO 95 Rule 35; and (4) the GO 95 Appendix E Guidelines to Rule 35.
These standards require significantly increased clearances in the High Fire Threat District. The time-of-trim guidelines do not establish a mandatory standard, but instead provide useful guidance to utilities. The Electric Department will use specific knowledge of growing conditions and tree species to determine the appropriate time of trim clearance in each circumstance.
E. INSPECTIONS
The Electric Department maintains a comprehensive Asset Inspection Plan (AIP) to establish and implement the standards for inspection and maintenance of City-owned powerline assets, which meets or exceeds the statutes and guidelines identified below, and updates the AIP from time to time as practices and technology evolve.
The City meets or exceeds the minimum inspection guidelines provided in CPUC GO 165 and CPUC GO 95, Rule 18. Additionally, Electric Department staff use their knowledge of the specific environmental and geographical conditions to determine when areas outside of the High Fire Threat District require more frequent inspections.
If Electric Department staff discovers a facility in need of repair that is owned by an entity other than the City, Electric Department staff will issue a notice to repair to the facility owner to facilitate any necessary repairs.
F. WORKFORCE TRAINING
The Electric Department has implemented work rules and complementary training programs for its workforce to help reduce the likelihood of an ignition. All field staff will be: trained in the content of the WMP; trained in proper use and storage of fire extinguishers; required during prejob briefings to discuss: potential(s) for ignition, environmental conditions (current and forecasted weather that coincides with the duration of work for the day); and to identify the closest fire extinguisher.
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G. RECLOSER POLICY
Automatic reclosing functions on all substation and field reclosers shall be disabled when local fire agencies suspend all burn permits for the area, or as otherwise determined necessary by the Electric Director.
H. DEENERGIZATION
The City will continue its long-standing practice to deenergize its electric system when directed to by personnel from fire, law enforcement, or other emergency responding agencies. The City generally will not proactively deenergize its electric system during high fire threat periods based on the following:
• The City’s electric service territory is approximately 11 square miles, with local fire response located centrally within this area;
• De-energizing the City’s electric system could put the community at higher risk to wildfire due to its potential impact to the City’s water supply, including all water supplied to City fire hydrants, potential for increased call volume and subsequent impact to law enforcement and fire agencies, and changes in human activity during power outages that could increase the opportunity for fire;
• The City has fully deployed Advanced Metering Infrastructure and SCADA systems on its electric infrastructure which enables staff to monitor, assess, and act upon system events remotely in real-time;
• The City plans to gather real-time information from field personnel patrolling areas with higher fire risk and may preposition fire suppression assets with electric field crews
1. IMPACTS TO PUBLIC SAFETY
Proactively deenergizing the City’s electric grid is expected to impact Law Enforcement and Fire Response agencies differently. Such outages are not expected to have a significant impact to local Law Enforcement as the local resources may draw from the larger resource pool of the Shasta County Sherriff’s Office, which also serves as the Shasta County Emergency Operation Center (EOC) (i.e., not within the City’s electric service territory). Local buildings are equipped with backup generators that have performed reliably in recent unplanned power outage events. Law Enforcement officials do not expect prolonged and geographically extensive power outages to impact their communications, availability of personnel, equipment usage, or response time to call volume.
Widespread (i.e., city-wide, region-wide) and prolonged (i.e., PSPS events lasting 2-7 days) power outages are expected to have significant adverse impact to local Fire Response operations. Fire representatives note that the City of Shasta Lake has a disproportionately large population of people who rely on life-sustaining, electricity-dependent medical equipment and note that calls for services received under normal circumstances regularly include people from this population. During past power outage events, call volume increases markedly for Fire 47 Shasta Lake Wildfire Mitigation Plan
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personnel and commits local resources to provide medical aid. Once on scene, Fire Response personnel cannot leave a patient in medical need unless relieved by other qualified personnel.
Such increases in medical-related service calls served by Fire Response personnel will compete for resources with fire-related service calls, suggesting that proactive power shutoffs will significantly and adversely diminish local Fire Response capabilities to combat wildfires with immediacy should one start during a proactive power shutoff (recall that 90% of wildfires are caused by ignition sources other than powerline issues).
2. CUSTOMER NOTIFICATION PROTOCOLS
In the event of a planned outage (i.e., knowledge of the outage at least 24-hours in advance), the City shall contact impacted customers by phone, email, or in person to inform affected customers, if known, the projected start and end time of the outage. In the event of an unplanned outage or an outage event that impacts a broad set of customers, the City shall notify customers via social media and website communication platforms to provide updates on impacted areas, number of customers impacted, and restoration times, if known. 48 Shasta Lake Wildfire Mitigation Plan
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VI. COMMUNITY OUTREACH AND PUBLIC AWARENESS
The City of Shasta Lake is a publicly owned electric utility and maintains extensive relationships across all organizations in the community, including public safety agencies that lead emergency response efforts within the City. City management maintains constant contact with local law enforcement and fire agencies, including the Shasta County Sheriff’s Office (SCSO) and the Shasta Lake Fire Protection District (SLFPD). SCSO provides law enforcement services to the City by a contract arrangement, and the City provides a Sheriff substation that is centrally located within the City. The Sheriff substation commander reports directly to the City Manager. The City regularly collaborates with SLFPD through various forums, including weekly meetings between department heads and the City Manager and the “Community Emergency Preparedness” committee. Since 2019, the City helps fund a full-time SLFPD Fire Prevention Officer who reports directly to the Fire Chief and will be responsible for all fire prevention, fire safety, and education activities in the SLFPD boundaries. The SLFPD Fire Prevention Officer’s primary duties include enforcement of state and local fire prevention regulations, coordinate with the City building official and code enforcement staff for fire code enforcement activities, and conduct fire prevention inspections, among other duties.
The public has the opportunity to engage the elected governing body of the City of Shasta Lake at each City Council meeting. All City Council meetings are publicly agendized and regularly scheduled meetings are available via the City’s website. All members of the public have an opportunity to address the City Council during public comment periods. Wildfire risks and preparedness are common & recurring topics raised by the public during these public comment periods.
The City is active in the community offering support to a number of local non-profit organizations, the Chamber of Commerce, and a number of community events, such as:
Boomtown Festival, Veterans’ Day Parade, and the Big Idea Science Bowl held at Shasta Dam.
The City staffs booths to engage the public in discussions on energy, water, wastewater, public safety, wildfire prevention and preparedness, and the City’s overall efforts to promote public safety.
VII. RESTORATION OF SERVICE
Power restoration generally follows the same protocol regardless of cause, but exact steps and order of restoring service depends on specific details of the outage event. Restoration of service begins with manual patrols of the affected portions of the system before any circuits are reenergized. Suspect equipment or distribution assets that cannot be patrolled will remain deenergized. System performance, outage intelligence, and system abnormalities will be monitored via the City’s SCADA system and its AMI system. 49 Shasta Lake Wildfire Mitigation Plan
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VIII. EVALUATING OF THE PLAN
A. METRICS AND ASSUMPTIONS FOR MEASURING PLAN PERFORMANCE The City will track two metrics to measure the performance of this Wildfire Mitigation Plan: (1) number of fire ignitions; and (2) transmission and primary distribution wires down within the service territory.
METRIC 1: FIRE IGNITIONS
For purposes of this metric, a fire ignition is defined as follows:
• City electric facility was associated with the fire;
• The fire was self-propagating and of a material other than electrical and/or communication facilities;
• The resulting fire traveled greater than one linear meter from the ignition point; and • City has knowledge that the fire occurred.
In future WMPs, the City will provide the number of fires that occurred that were less than 10 acres in size. Any fires greater than 10 acres will be individually described.
METRIC 2: WIRES DOWN
The second metric is the number of distribution and transmission wires downed within the City’s electric service territory. For purposes of this metric, a wires down event includes any instance where an electric transmission (i.e., 115,000 volt) or primary distribution conductor (i.e., 12,000 volt) falls to the ground or on to a foreign object. The City will divide the wires down metric between wires down inside and outside of the High Fire Threat area (i.e., Tiers 2 and 3 vs. Tier 1, respectively).
The City will not normalize this metric by excluding unusual events, such as severe storms.
Instead, the City will supplement this metric with a qualitative description of any such unusual events.
B. IMPACT OF METRICS ON PLAN
The City anticipates that there will be relatively limited data gathered through these metrics, particularly in the initial years. Therefore, it will be difficult to drawn meaningful conclusions based on this data. The City will evaluate modifying these metrics or adding additional metrics in future years.
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C. MONITORING AND AUDITING THE PLAN
This Wildfire Mitigation Plan is subject to review by the City of Shasta Lake City Council. Electric department staff will present this Plan to the City Council on an annual basis.
D. IDENTIFYING AND CORRECTING DEFICIENCIES IN THE PLAN
Staff will have the role of evaluating current practices and procedures and recommending changes or enhancement to improve the Wildfire Mitigation Plan. If for unforeseen circumstances, regulatory changes, new technologies, or any other reason, any deficiencies of this WMP will be presented to the City Council in the form of an updated WMP at least on an annual basis.
The Electric Utility Director, or designee, will be responsible for presenting corrections of any deficiencies, if any, to the City Council for consideration.
E. MONITORING THE EFFECTIVENESS OF INSPECTIONS,
The City utilizes General orders 95 and 165 (GO95 and GO165, respectively) as its guide to inspect its system. Field staff routinely patrol the service territory and correct deficiencies as they are encountered. The City tracks deficiencies that are repaired upon discovery within its maintenance software, “Partner,” consistent with the guidelines of GO95 and GO165.
Deficiencies that cannot be repaired immediately are assigned into one of two possible categories:, “attention needed” or 2 ”immediate attention needed,” with the discovery and remedy tracked in Partner.
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IX. INDEPENDENT EVALUATOR
Public Utilities Code section 8387(c) requires the City to contract with a qualified independent evaluator with experience in assessing the safe operation of electrical infrastructure to review and assess the comprehensiveness of the first Wildfire Mitigation Plan. The independent evaluator must issue a report that is posted to the City’s website. This report must also be presented to the City Council at a public meeting.
The City will utilize a process consistent with the City’s purchasing policies. Consideration will be given to the evaluator’s relevant industry experience, similar work for other municipally owned utilities or special districts, expertise and experience in line construction and maintenance, responsiveness, and familiarity with relevant California statutes, regulations, and operational guidelines.
The City will seek an independent evaluator following the approval of the initial Wildfire Mitigation Plan, or as a time determined by the City Council, after independent evaluators become available. Staff anticipates retaining an evaluator and having the evaluator’s findings available prior to the second iteration of the City’s WMP.
The City will evaluate use of an independent evaluator following major statutory and or regulator changes to the requirements of the WMP, or may periodically use an independent evaluator accordingly.
52 ASSEST INSPECTION
PLAN
53 Overview
The City of Shasta Lake voluntarily follows the guidelines for inspection of electric facilities set forth by the CPUC in General Order 165. The exception to this General Order is that the City of Shasta Lake does not report directly to the CPUC. The City Council for the City of Shasta Lake is the governing body for the Electric Department.
Inspection Intervals
The City of Shasta Lake does two patrols annually of the 115KV transmission lines. The patrols are to inspect the line and make sure vegetation management goals are being met. The 12KV distribution lines are patrolled once a year to inspect line and make sure vegetation management goals are being met. All detailed and intrusive inspections on the 12KV and 115KV lines are done more frequent than the recommended requirement, but at no specific interval. These inspections are documented in our Distribution Inspection Software (Partner).
Maintenance Documentation
The Electric Department uses a maintenance monitoring system, Distribution Inspection Software (Partner). Using Partner, the City logs the condition of its transmission and distribution equipment.
Updates can be logged by City personnel while in the field. Partner allows supporting information, such as photos or other attachments, to be attached to individual assets. All operations personnel can access this information in real time while connected to the data network.
Partner allows the department to assign work to field personnel from the application user interface.
When work is completed a reinspection occurs documenting what repairs/replacement of equipment was performed.
As of 2019, all intrusive pole inspections are done by an IML pole tester. This gives the department much more detailed information on the integrity of the pole and the degradation of the pole is logged. 54 Public Utilities Commission of the State of California Inspection Requirements for Electric Distribution and Transmission Facilities
Adopted March 31, 1997 Effective March 31, 1997
(D.97-03-070 in I.95-02-015 and R.96-11-004)
Amended August 20, 2009 by D.09-08-029 in R.08-11-005
Amended January 12, 2012 by D.12-01-032 in R.08-11-005
I. Purpose
The purpose of this General Order is to establish requirements for electric distribution and transmission facilities (excluding those facilities contained in a substation) regarding inspections in order to ensure safe and high-quality electrical service.
II. Applicability
This General Order applies to all electric distribution and transmission facilities (excluding those facilities contained in a substation) that come within the jurisdiction of this Commission, located outside of buildings, including electric distribution and transmission facilities that belong to non-electric utilities.
The requirements of this order are in addition to the requirements imposed upon utilities under General Orders 95 and 128 to maintain a safe and reliable electric system. Nothing in this General Order relieves any utility from any requirements or obligations that it has under General Orders 95 and 128.
This General Order does not apply to facilities of communication infrastructure providers.
III. Distribution Facilities
A Definitions
For the purpose of this General Order,
(1) "Urban" shall be defined as those areas with a population of more than 1,000 persons per square mile as determined by the United States Bureau of the Census.
(2) "Rural" shall be defined as those areas with a population of less than 1,000 persons per square mile as determined by the United States Bureau of the Census.
55 (3) "Patrol inspection" shall be defined as a simple visual inspection, of applicable utility equipment and structures, that is designed to identify obvious structural problems and hazards. Patrol inspections may be carried out in the course of other company business.
(4) "Detailed" inspection shall be defined as one where individual pieces of equipment and structures are carefully examined, visually and through use of routine diagnostic test, as appropriate, and (if practical and if useful information can be so gathered) opened, and the condition of each rated and recorded.
(5) "Intrusive" inspection is defined as one involving movement of soil, taking samples for analysis, and/or using more sophisticated diagnostic tools beyond visual inspections or instrument reading. (6) "Corrective Action" shall be defined as maintenance, repair, or replacement of utility equipment and structures so that they function properly and safely.
B Standards for Inspection
Each utility subject to this General Order shall conduct inspections of its distribution facilities, as necessary, to ensure reliable, high-quality, and safe operation, but in no case may the period between inspections (measured in years) exceed the time specified in Table 1.
C Record Keeping
The utility shall maintain records for (1) at least ten (10) years of patrol and detailed inspection activities, and (2) the life of the pole for intrusive inspection activities. Such records shall be made available to parties or pursuant to Commission rules upon 30 days notice. Commission staff shall be permitted to inspect such records consistent with Public Utilities Code Section 314 (a).
For all inspections records shall specify the circuit, area, facility or equipment inspected, the inspector, the date of the inspection, and any problems (or items requiring corrective action) identified during each inspection, as well as the scheduled date of corrective action. 56 D Reporting
By July 1st each utility subject to this General Order shall submit an annual report for the previous year under penalty of perjury.
The report shall list four categorical types of inspections: Patrols, Overhead Detailed, Underground Detailed and Wood Pole Intrusive. The report shall denote the total units of work by inspection type for the reporting period and the number of outstanding (not completed) inspections within the same reporting period for each of the four categories.
Sample Report Template:
Type of Inspections (1) Due (2) Outstanding (3)
Patrols xxx xxx
OH Detailed xxx xxx
UG Detailed xxx xxx
Wood Pole Intrusive xxx xxx
Notes:
1) Each utility will define its reporting unit basis (e.g., circuit, grid, facility / equipment). 2) Total inspections due in the reporting period. (Does not include outstanding inspections from prior years.)
3) Total inspections required that were not completed in the reporting period. (Does not include outstanding inspections from prior years.)
IV. Transmission Facilities
Each utility shall prepare and follow procedures for conducting inspections and maintenance activities for transmission lines.
Each utility shall maintain records of inspection and maintenance activities.
Commission staff shall be permitted to inspect records and procedures consistent with Public Utilities Code Section 314 (a).
57 Table 1
Distribution Inspection Cycles (Maximum Intervals in Years) Patrol Detailed Intrusive
Urban Rural Urban Rural Urban Rural
Transformers
Overhead 1 21 5 5 --- ---
Underground 1 2 3 3 --- ---
Padmounted 1 2 5 5 --- ---
Switching/Protective Devices
Overhead 1 21 5 5 --- ---
Underground 1 2 3 3 --- ---
Padmounted 1 2 5 5 --- ---
Regulators/Capacitors
Overhead 1 21 5 5 --- ---
Underground 1 2 3 3 --- ---
Padmounted 1 2 5 5 --- ---
Overhead Conductor and Cables 1 21 5 5 --- ---
Streetlighting 1 2 x x --- ---
Wood Poles under 15 years 1 2 x x --- ---
Wood Poles over 15 years which have
not been subject to intrusive inspection 1 2 x x 10 10
Wood poles which passed intrusive
inspection --- --- --- --- 20 20
(1) Patrol inspections in rural areas shall be increased to once per year in Extreme and Very High Fire Threat Zones in the following counties Imperial, Los Angeles, Orange, Riverside, Santa Barbara, San Bernardino, San Diego, and Ventura.
Extreme and Very High Fire Threat Zones are designated on the Fire and Resource Assessment Program (FRAP) Map prepared by the California Department of Forestry and Fire Protection or the modified FRAP Map prepared by San Diego Gas & Electric Company (SDG&E) and adopted by Decision 12-01-032 in Phase 2 of Rulemaking 08-11-005. The firethreat map is to be used to establish approximate boundaries and Utilities should use their own expertise and judgment to determine if local conditions require them to adjust the boundaries of the map.
Note: This General Order does not apply to cathodic protection systems associated with natural gas facilities.
Note: For the purpose of implementing the patrol and detailed inspection intervals in Table 1 above, the term “year” is defined as 12 consecutive calendar months starting the first full calendar month after an inspection is performed, plus or minus two full calendar months, not to exceed the end of the calendar year in which the next inspection is due. 58 VEGETATION
MANAGEMENT PLAN
59 Vegetation Management
To deliver your electricity safely and reliably, the City of Shasta Lake follows a regular schedule for inspecting and trimming more than 60 miles of distribution lines and 15 miles of transmission lines in our service area. Throughout the year, the City will clear vegetation away from power lines, poles and transformers to reduce the chance of power outages. An annual tree trimming contract with contractors takes care of routine trimming and electric crews/contractors take care of emergency/dangerous trees.
It is important to note that the City of Shasta Lake does not provide tree trimming services for electrical service connected to your home. Should trees near your service line require trimming, you or your tree trimming service may call the City to de-energize the lines before the project begins. There is no charge for this service.
Inspections
To maintain a reliable system, the City of Shasta Lake crews inspect all lines for vegetation issues at least once a year. This entails driving/walking the entire system and noting any issues to address such as lack of clearance or dead trees that pose a risk to the electric lines.
Tree Pruning
To maintain the reliability of the electrical system, the City generally needs 12 feet of space between tree canopies and overhead distribution power lines. But for fast-growing trees such as mulberry or eucalyptus, the City may need as much as 20 feet of clearance to prevent power outages. For transmission lines the City tries to keep the vegetation directly below to a minimum, and keep all trees cleared back a minimum of 20 feet.
Directional Pruning
The City removes only branches that conflict with power lines. The City uses a technique called directional pruning to redirect a tree’s growth away from the lines. This technique is recommended by the International Society of Arboriculture, the American National Standards Institute and the National Arbor Day Foundation.
The City will remove entire branches where they attach to the main trunk of the tree. This technique helps protect the tree from disease and insects.
Sometimes the situation requires pruning only one side of the tree, pruning one side more than the other, or pruning just the middle of the tree. These variations are known as side pruning or “V pruning.” Trees may appear unbalanced at first, but a healthy tree will cope with the changes, and its appearance will soften over time.
Tree Removal
The City cannot use direction pruning on some trees, such as redwoods or palms, because they grow straight up from a so-called central leader. When these trees are planted under power lines, the City must cut back the crown or remove the tree.
60 The City will remove trees to protect your property from potential hazards and to prevent tree-related power outages. If the City has a need to remove a tree on your property because of a potentially hazardous situation, the City will contact you ahead of time. The City will not charge you for the removal.
Vines
Vines growing on utility poles pose a danger to line workers and the public. If the vines grow into the high voltage wires, they can conduct electricity to the ground. They also pose a climbing hazard for any line worker performing maintenance on electric, phone or cable lines. The City will remove vines from poles during each routine tree-trimming cycle. You can help by keeping vines from growing near poles.
Ground-level Equipment
The City asks that you avoid planting any kind of vegetation within 8 feet of our green metal boxes that contain pad-mounted equipment. Please don’t let any invasive plants grow over the top of the equipment, which can prevent us from opening the door. For the safety of our line workers, the City will need to remove any vegetation that poses a hazard. Keeping the space around this equipment clear has the added benefit of allowing the City of Shasta Lake Electric crews to restore power to you and your neighbors more quickly during an outage.
Herbicide Management
General
The full width of the established right of way should be treated with selective herbicide spraying to control woody‐type “trees” and “brush”. All vines on poles, guy wires and overhead stub poles should be treated on entire circuit. All equipment, herbicides, personnel, and materials necessary to perform the work shall be supplied by the contractor. Contractor employees involved in the application of herbicides and/or adjuvants must have all federal, state and local licenses, certificates and permits that are required by law. A licensed commercial pesticide applicator (MS) shall always be present on the job.
In the event the property owners object to herbicide treatment of undesirable tree or brush species, the work shall be postponed for that area. Such problems shall be reported to City of Shasta Lake immediately. Contractors shall be responsible for any off right of way and/or chemical drift type damages. Contractors are fully responsible for proper disposal of all chemicals and containers.
Contractors shall be responsible for locating sensitive and/or restricted non‐vegetative right of way areas where herbicides, as specified on the manufacturer’s label, should not be applied. All herbicide mixtures and formulations will be applied according to label directions and/or to manufacturers’ recommendations. Under no circumstances shall herbicides be applied at rates exceeding label recommendations. Herbicides to be used shall be selected only from those labeled specifically for use on utility rights of ways.
61 Wetlands
Only a wetland approved herbicide may be used when spraying within 20’ of a stream, river, pond, lake, or wetlands area. Under no circumstances shall any herbicide (wetlands approved or otherwise) be sprayed directly over water where no vegetation exists. Contractor shall not clean equipment, tanks, hoses, or other materials related to herbicide applications in streams, rivers, ponds, lakes, or wetland areas.
Documentation
Contractor shall provide City of Shasta Lake herbicide reports of all applications. Reports shall contain the following information: the location of herbicide application, the date applied, the amount applied, the name of each herbicide being applied and the name of the certified applicator.
Transmission Rights of Way and Integrated Vegetation Management Vegetation Management of Transmission Rights-of-Way
The City of Shasta Lake Electric Department utilizes a program of Integrated Vegetation Management (IVM) to manage vegetation on transmission rights-of-ways. Properly maintained right-of-way’s (ROW) are essential for the safety of the public and our workers. The long-term goal of our vegetation management program is to provide for public safety, worker safety, and environmental safety while providing for reliable service.
Integrated Vegetation Management
The first step to creating a low growing plant community is to clear rights-of-way of tall growing and incompatible plant species. This is typically accomplished either mechanically or manually. Cutting or mowing alone is ineffective because it encourages the biological response of re-sprouting. After clearing, right-of-way’s are monitored for re-sprouting and reinvasion by incompatible vegetation. Once this occurs, the right-of-way will be enhanced through various methods to provide the desired outcome of a low growing plant community. Many factors are considered before an appropriate method is chosen and implemented.
The Wire Zone Border Zone
The Wire Zone consists of low-growing shrub and grass communities directly under the transmission wires plus approximately 15’ on both sides. The Border Zone, which is the portion of the right-of-way that extends from 10’ outside of the wire to the edge of the ROW, is managed for taller shrubs, and brush plant community. This is the transition zone between the low-growing vegetation and taller. 62 Laws and Regulations
The City of Shasta Lake Electric Department is a California-based utility that follows the guidelines set forth by the California Public Utilities Commission (CPUC). The City of Shasta Lake Electric Department will obtain a reasonable amount of clearance beyond the minimum requirements to allow for several years’ worth of growth, potential wind sway and other environmental factors. Distance obtained from the line after a pruning cycle may be more than 20 feet for fast growing species such as a mulberry or eucalyptus trees along distribution lines and for high voltage transmission lines 4 years or 40 feet of clearance is required.
63 There are rules and regulations designed to ensure public safety and electric service reliability. Major regulations covering vegetation management include:
• Public Resource Code 4292: Firebreak Clearing
Utilities are required to maintain firebreaks around poles located in wild land areas during fire season that have certain equipment with the potential to emit sparks when operating properly. • Public Resource Code 4293: State Responsibility
Utilities are required to maintain clearance between vegetation and high voltage power lines during fire season in wild land areas to prevent wild fires. Also requires removal of dead, diseased or dying trees that could fall into power lines. • General Order 95: Utility Vegetation Management Requirements Utilities are required to maintain clearance between vegetation and high voltage power lines at all times in all areas for public safety and electric system reliability.
• North American Electric Reliability Council (NERC) Standard FAC-003-1: Transmission Vegetation Management Standard
FAC-003-1 is a Federal Energy Regulatory Commission (FERC) mandated standard, enforced by NERC which requires utilities to take preventative action to reduce widespread outages caused by vegetation conflicts on critical electric transmission lines over 60,000 volts. Utilities must have a formal vegetation management program that meets specific standards and maintains required clearances between vegetation and transmission electric facilities at all times in all conditions.
Public Resource Code, Section 4292: Power Line Hazard Reduction Except as otherwise provided in Section 4296, any person that owns, controls, operates, or maintains any electrical transmission or distribution line upon any mountainous land, or forest-covered land, 64 brush-covered land, or grass-covered land shall, during such times and in such areas as are determined to be necessary by the director or the agency which has primary responsibility for fire protection of such areas, maintain around and adjacent to any pole or tower which supports a switch, fuse, transformer, lightning arrester, line junction, or dead end or corner pole, a firebreak which consists of a clearing of not less than 10 feet in each direction from the outer circumference of such pole or tower. This section does not, however, apply to any line which is used exclusively as telephone, telegraph, telephone or telegraph messenger call, fire or alarm line, or other line which is classed as a communication circuit by the Public Utilities Commission. The director or the agency which has primary fire protection responsibility for the protection of such areas may permit exceptions from the requirements of this section which are based upon the specific circumstances involved.
Section 1254 - Minimum Clearance Provisions
The firebreak clearances required by PRC 4292 are applicable within an imaginary cylindrical space surrounding each pole or tower on which a switch, fuse, transformer or lightning arrester is attached and surrounding each deadend or corner pole, unless such pole or tower is exempt from minimum clearance requirements by provisions of 14, CCR, 1255 or PRC 4296. The radius of the cylindroid is 3.1 m (10 feet) measured horizontally from the outer circumference of the specified pole or tower with height equal to the distance from the intersection of the imaginary vertical exterior surface of the cylindroid with the ground to an intersection with a horizontal plane passing through the highest point at which a conductor is attached to such pole or tower. Flammable vegetation and materials located wholly or partially within the firebreak space shall be treated as follows:
• (a) At ground level - remove flammable materials, including but not limited to, ground litter, duff and dead or desiccated vegetation that will propagate fire, and;
• (b) From 0 - 2.4 m (0-8 feet) above ground level remove flammable trash, debris or other materials, grass, herbaceous and brush vegetation. All limbs and foliage of living trees shall be removed up to a height of 2.4 m (8 feet).
• (c) From 2.4 m (8 feet) to horizontal plane of highest point of conductor attachment remove dead, diseased or dying limbs and foliage from living sound trees and any dead, diseased or dying trees in their entirety.
Figure 1: Graphical representation of Section 1254 showing the minimum clearances required around a utility pole. 65 Public Resource Code, Section 4293: Line Clearance Guidelines Except as otherwise provided in Sections 4294 to 4296, inclusive, any person that owns, controls, operates, or maintains any electrical transmission or distribution line upon any mountainous land, or in forest-covered land, brush-covered land, or grass-covered land shall, during such times and in such areas as are determined to be necessary by the director or the agency which has primary responsibility for the fire protection of such areas, maintain a clearance of the respective distances which are specified in this section in all directions between all vegetation and all conductors which are carrying electric current:
a. For any line which is operating at 2,400 or more volts, but less than 72,000 volts, four feet. b. For any line which is operating at 72,000 or more volts, but less than 110,000 volts, six feet. c. For any line which is operating at 110,000 or more volts, 10 feet.
In every case, such distance shall be sufficiently great to furnish the required clearance at any position of the wire, or conductor when the adjacent air temperature is 120 degrees Fahrenheit, or less. Dead trees, old decadent or rotten trees, trees weakened by decay or disease and trees or portions thereof that are leaning toward the line which may contact the line from the side or may fall on the line shall be felled, cut, or pruned so as to remove such hazard. The director or the agency which has primary responsibility for the fire protection of such areas may permit exceptions from the requirements of this section which are based upon the specific circumstances involved.
66 General Order 95, Rule 35: Tree Pruning
Where overhead wires pass through trees, safety and reliability of service demand that tree pruning be done in order that the wires may clear branches and foliage by a reasonable distance. The minimum clearances established in Table 1, Case 13, measured between line conductors and vegetation under normal conditions, shall be maintained. (Also see Appendix E for tree pruning guidelines.) When a utility has actual knowledge, obtained either through normal operating practices or notification to the utility, dead, rotten and diseased trees or portions thereof, that overhang or lean toward and may fall into a span, should be removed.
Communication and electric supply circuits, energized at 750 volts or less, including their service drops, should be kept clear of limbs and foliage, in new construction and when circuits are reconstructed or repaired, whenever practicable. When a utility has actual knowledge, obtained either through normal operating practices or notification to the utility, that any circuit energized at 750 volts or less shows strain or evidences abrasion form tree contact, the condition shall be corrected by slacking or rearranging the line, pruning the tree or placing mechanical protection or the conductor(s).
EXCEPTIONS:
1. Rule 35 requirements do not apply to conductors, or aerial cable that complies with Rule 57.4-C, energized at less than 60,000 volts, where pruning or removal is not practicable, and the conductor is separated from the tree with suitable materials or devices to avoid conductor damage by abrasion and grounding of the circuit through the tree.
2. Rule 35 requirements do not apply where the utility has made a "good faith" effort to obtain permission to prune or remove vegetation but permission was refused or unobtainable. A "good faith" effort shall consist of current documentation of a minimum of an attempted personal contact and a written communication, including documentation of mailing or delivery. However, this does not preclude other action or actions from demonstrating "good faith". If permission to prune or remove vegetation is unobtainable and requirements of exception 2 are met, the utility is not compelled to comply with the requirements of exception 1.
3. The Commission recognizes that unusual circumstances beyond the control of the utility may result in nonconformance with the rules. In such cases, the utility may be directed by the Commission to take prompt remedial action to come into conformance, whether or not the nonconformance gives rise to penalties or is alleged to fall within permitted exceptions or phase-in requirements.
Note: Revised November 6,1992, by Resolution No. SU-15, September 20, 1996, by Decision No. 96-09-097 and January 29, 1997, by Decision No. 97-01-044.
4. Mature trees whose trunks and major limbs are located more than six inches, but less than 18 inches, from primary distribution conductors are exempt from the 19-inch minimum clearance requirement under this rule. The trunks and limbs to which this exemption applies shall only be those of sufficient strength and rigidity to prevent the trunk or limb from encroaching upon the six-inch minimum clearance under reasonable, foreseeable local wind and weather conditions. 67 The utility shall bear the risk of determining whether this exemption applies, and the Commission shall have the final authority to determine whether the exemption applies in any specific instance, and to order hat corrective action be taken in accordance with this rule, if it determines that the exemption does not apply.
Note: Added October 22, 1997, by Decision No. 97-10-056.
Appendix E
The following are guidelines to Rule 35.
The radial clearances shown below are minimum clearances that should be established, at time of pruning, between the vegetation and the energized conductors and associated live parts where practicable.
Vegetation management practices may make it advantageous to obtain greater clearances than those listed below:
A. Radial clearances for any conductor of a line operating at 2,400 or more volts, but less than 72,000 volts 4 feet
B. Radial clearances for any conductor of a line operating at 72,000 or more volts, but less than 110,000 volts 6 feet
C. Radial clearances for any conductor of a line operating at 110,000 or more volts, but less than 300,000 volts 10 feet
D. Radial clearances for any conductor of a line operating at 300,000 or more 15 feet Table1:
Radial Clearances
Case
No. Nature of Clearance
Wire or Conductor Concerned
A B C
Span Wires (Other than
Trolley Span Wires)
Overhead Guys and
Messengers
Communication Conductors
(Including Open Wire, Cables and
Service Drops), Supply Service
Drops of 0 - 750 Volts
Tolley Contact,
Feeder and Span
wires, 0 - 5,000
Volts
13 Radial clearance of bare
line conductors from
tree branches or foliage
(aaa)(ddd)
-- -- 18 inches (bbb)
Radial Clearances
Case
No. Nature of Clearance
Wire or Conductor Concerned
D E F G
Supply Conductors of
0 - 750 Volts and
Supply Cables Treated
as in Rule 57.8
Supply Conductors
and Supply Cables,
750 - 22,500 Volts
Supply
Conductors and
Supply Cables,
22.5 - 300 kV
Supply Conductors
and Supply Cables,
300 - 550 kV(mm)
13 Radial clearance of
bare line conductors
from tree branches or
-- 18 inches (bbb)
1/4 pin spacing
shown in table
2, Case 15
1/2 pin spacing
shown in table
2, Case 15
68 Radial Clearances
foliage (aaa) (ddd) (bbb) (ccc)
(aaa) Special requirements for communication and supply circuits energized at 0 - 750 volt (bbb) May be Reduced for conductor of less than 60,000 volts when protected from abrasion and grounding by contact with tree.
(ccc) For 22.5 kV to 105 kV, minimum clearance shall be 18 inches. (ddd) Clearances in this case shall be maintained for normal annual weather variations, rather than at 60 degrees, no wind.
69 SHASTA LAKE ELECTRIC UTILITY TREE PLANTING GUIDELINES
FOR NEW DEVELOPMENT
OVERHEAD ELECTRIC LINES
New trees less than 20 feet from overhead high voltage lines (12000 Volts) should be selected to have a height of 25 feet or less when fully grown. Ground separation distances may need to be increased for trees of larger canopy to maintain 10 feet of safe clearance from limbs at all times.
TREE SELECTOR WEBSITE: http://selectree.calpoly.edu
UNDERGROUND ELECTRIC LINES
Adequate room to operate electrical equipment is important to the reliability of the electric service and for the linemen to work safely. The linemen use long 8 foot fiberglass sticks to operate the equipment live when trouble is found or when system maintenance is required.
Planting near Pad Mounted Transformers
-10 feet of clearance is needed on transformer front
-3 feet on back and sides
NOTE: Pad mounted switches (PME/PMH style etc.) require 10 feet on both front and back to operate.
Underground utility high voltage electric boxes/vaults should be located 10 feet from trees to avoid root damage and provide appropriate access.
70 WILDFIRE MITIGATION PLAN
PERFORMANCE REPORT
City of Shasta Lake
Reporting Period: January 1, 2023 – December 31, 2023
Prepared May 1, 2024
71 CITY OF SHASTA LAKE
WILDFIRE MITIGATION PLAN PERFORMANCE REPORT (2022) 1
Wildfire Mitigation Plan
Performance Report
City of Shasta Lake | 2023
May 1, 2024
Purpose & Motivation
The purpose of this document is to summarize the City’s performance under its Wildfire Mitigation Plan (WMP). Under Section VIII.A of the WMP, approved on June 6, 2023 by City Council Resolution CC-2023-39, the City measures its performance under its WMP using the following metrics:
Metric #1: Number of fire ignitions, as defined in the WMP, with an individual description for each fire greater than 10 acres, if any, and Metric #2: Number of primary distribution and transmission wires downed within the City’s electric service territory.
Reporting Period
This WMP Performance Report describes reportable events from January 1, 2023 through December 31, 2023.
Performance Report Summary
During the Reporting Period, the City had the following reportable events:
FIRE IGNITIONS Number of Occurrences
10 acres or greater 0
Less than 10 acres 1
TOTAL FIRE IGNITIONS 1
WIRES DOWNED Number of Occurrences
Tier 1 Area 0
Tier 2 Area 4
Tier 3 Area 0
TOTAL WIRES DOWNED 4
72 CITY OF SHASTA LAKE
WILDFIRE MITIGATION PLAN PERFORMANCE REPORT (2022) 2
Metric #1: Fire Ignitions
Part A: Fires Greater than 10 Acres in Size
There were zero Fire Ignitions that resulted in a fire greater than 10 acres during the Reporting Period.
Part B: Number of Fires Less than 10 Acres in Size
There was one Fire Ignition that resulted in fires less than 10 acres in size during the Reporting Period.
Supplemental Information:
The one fire ignition noted above resulted when a tree, located well outside the right-of-way, fell during a storm into a 2nd tree that fell into the single-phase primary line. 911 was contacted who (a) contacted Shasta Lake Fire Protection District, who responded to the scene, and (b) contacted the City after-hours call center, who relayed the information to the on-call lineman. Shasta Lake Fire Protection District arrived on scene shortly after the incident was reported to monitor conditions until City Electric crews arrived to ensure the line was safely de-energized.
The burn area measured approximately 12’x20’.
73 CITY OF SHASTA LAKE
WILDFIRE MITIGATION PLAN PERFORMANCE REPORT (2022) 3
Metric #2: Wires Down
There were 4 reportable instances with Wires Down, which occurs when 115,000 volt transmission or 12,000 volt primary distribution lines fall to the ground or onto a foreign object.
The following is a description of each incident:
Date Location Fire
Threat
Tier
Number
of Lines
Down
Type Customers
Impacted
Outage
Duration
(Minutes)
Description
1/4/23 Lake Blvd 2 1 Primary 6 351 Single-phase primary. Segment of line protected by Cal Fire approved, non-expulsion, current-limiting fuse installed per the City Electric Dept. Wildfire Mitigation Plan.
1/30/23 Kirklie Ln. 2 1 Primary 1 191 Single-phase primary. The line was damaged by the two-tree incident described under Metric 1, above.
2/24/23 Multiple
locations
2 1 Primary 22 626 Three different trees fell into powerlines during a powerful snowstorm. Restoration time impacted by several events that day.
2/24/23 Cascade 2 3 Primary 566 523 Large tree uprooted and fell into powerline breaking 3 crossarms. Restoration time impacted by several events that day.
Supplemental Information:
N/A
74 Report and Recommendations 6.8
Reviewed and Approved
City Manager
AGENDA ITEM
City Council
TO: Mayor and City Council Members
FROM: James Takehara, Electric Utility Director
DATE: May 7, 2024
SUBJECT: WILDLAND FIRE PROTECTION AGREEMENT WITH CAL FIRE
AND SHASTA LAKE FIRE PROTECTION DISTRICT EFFECTIVE
JULY 1, 2024 – JUNE 1, 2025
FILE NO.:
RECOMMENDATION:
Staff recommends the City Council adopt a resolution authorizing the City Manager to execute the Wildland Fire Protection Agreement (“WFPA”) with the California Department of Forestry and Fire Protection (“Cal Fire”) and the Shasta Lake Fire Protection District (“SLFPD”) for July 1, 2024 through June 30, 2025 (“Contract Term”).
BACKGROUND
The City of Shasta Lake is required by State law to adopt a Wildfire Mitigation Plan (“WMP”) to minimize the risk of catastrophic wildfire caused by overhead electric assets.
The most recent WMP was adopted by Resolution CC-2023-39. While most of the City Electric Department’s efforts are intended to prevent fire ignitions caused by its electrical utility equipment, supplementing fire response capabilities within the City and around the City’s electric assets is a strategic initiative to help prevent fire ignitions from becoming catastrophic events, regardless of cause or ignition source.
In March 2020, the City, in coordination with SLFPD, requested Cal Fire to prepare contract documents to facilitate supplemental fire protection personnel and resources to operate inside the City. Cal Fire responded to the City and SLFPD request by providing WFPA for consideration. Each WFPA has a one-year term from July 1 to June 30. The City Council approved the first WFPA in 2020, and each year thereafter, with the most recent WFPA approved by Resolution CC-2023-31 for year ending June 30, 2024. In addition, City and SLFPD executed a “Cooperative Agreement” to assign roles and 75 responsibilities of “local agency” as that term is used throughout the WFPA. In short, the City funds the WFPA while SLFPD is responsible for all other roles and responsibilities of the “local agency” in the WFPA.
Discussion:
City staff requested Cal Fire to prepare a WFPA for the Contract Term noted above. The coverage area in WFPA Exhibit E includes the same 3,708 acres that have City electric assets in areas with an “elevated risk” (a.k.a., “Tier 2”) of wildfire per a Cal Fire and California Public Utilities Commission threat assessment.
The WFPA would make Cal Fire resources available for incidents inside the coverage area immediately on dispatch, which is expected to substantially reduce the time for fire suppression personnel and resources to arrive on scene. WFPA Appendix B-1 identifies the Cal Fire resources that are part of the preplanned initial attack response for incidents inside the coverage area, which are listed below.
Risk
Level
Dozer Engines Chief
Officer
Hand
Crews
Copter Air
Attack
Air
Tanker
Low 0 2 1 0 0 0 0
Med 1 4 1 1 1 1 1
High 2 6 1 2 1 1 2
Summary:
The City is required to adopt a Wildfire Mitigation Plan to reduce the risk of its overhead electric assets from causing a catastrophic wildfire. Increasing fire suppression capabilities within City boundaries is a strategic initiative intended to promote the goals and objectives of the City’s WMP. Through the WFPA, substantial additional fire suppression resources are enabled to respond to fire incidents inside the coverage area within the City immediately upon dispatch, which could reduce the likelihood of a fire ignition from growing into a catastrophic event.
FISCAL IMPACT
The contract cost is $176,990.92, which would be included in the FY 2025 budget under cost code 520-320-5375 (Maintenance Agreements). The expected cost of the WFPA is based on a total protection rate of $47.73/acre, 3,708 covered acreage, and contingency.
Both the $/acre rate and administrative surcharge are cost-based figures prepared by the State of California for Cal Fire personnel, equipment, and administrative costs.
ATTACHMENTS
Resolution CC-2024-XX
Wildland Fire Protection Agreement
DISTRIBUTION
City Council
76 RESOLUTION NO CC-2023-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SHASTA LAKE
AUTHORIZING THE CITY MANAGER TO EXECUTE
THE WILDLAND FIRE PROTECTION AGREEMENT
TO PROVIDE SUPPLEMENTAL FIRE PROTECTION SERVICES WITHIN THE CITY WHEREAS, the City Council has adopted a Wildfire Mitigation Plan, pursuant to SB901, which is intended to reduce the risk of catastrophic wildfire from overhead electric utility assets; and
WHEREAS, enhancing fire response capabilities is a strategic initiative that can reduce the likelihood of a wildfire from growing to catastrophic proportions; and WHEREAS, the City Council adopted Resolution CC-20-16 authorizing the City Manager to formally request supplemental fire protection services from Cal Fire, coordinating with SLFPD, under which the City’s Electric Department negotiated with Cal Fire to identify areas of the City to include in the resulting Wildland Fire Protection Agreement (“WFPA”) coverage area to protect critical City infrastructure, including City transmission and distribution electric assets, which includes a total area of 3,708 acres; and WHEREAS, the City Council approved Resolutions CC-20-43, CC-2021-21, CC-2022- 46, and CC-2023-31 for contract years ending June 30 2021 and 2024, respectively; and WHEREAS, the City desires to be party to a WFPA with Cal Fire and SLFPD for the period of July 1, 2024 – June 30, 2025 (“Contract Term”).
NOW, THEREFORE, BE IT RESOLVED that the City of Shasta Lake City Council authorizes the City Manager to execute a WFPA on the City’s behalf for the Contract Term; provided that the WFPA is executed by both Cal Fire and SLFPD.
PASSED, APPROVED, AND ADOPTED this 7th day of May 2024 by the following vote:
AYES:
NOES:
ABSENT:
_________________________________
JANICE POWELL, Mayor
ATTEST:
________________________________
CHARITY TATLOW, Deputy City Clerk
77 “The Department of Forestry and Fire Protection serves and safeguards the people and protects the property and resources of California.” State of California Natural Resources Agency
M e m o r a n d u m
To:
Region Chiefs
Assistant Region Chiefs
Unit Chiefs
Unit Local Government Contacts
Date: February 15, 2024
Telephone: (530) 647-5209
Website: www.fire.ca.gov
From: Nathan Barcklay
Assistant Deputy Director
Cooperative Fire Programs
California Department of Forestry and Fire Protection (CAL FIRE) Subject: HB 8500 Cooperative Fire Protection
Local Government Program
LRA Wildland Agreements
Cost-Per-Acre FY 2024-2025
The CAL FIRE Fire Protection Cost-Per-Acre for Wildland Agreements for FY 2024-2025 is $47.73 per acre. The Cost-Per-Acre includes a base rate of $42.58 per acre with an Administrative Rate of 12.10% or $5.15 per acre, resulting in a total protection rate per acre of $47.73.
This rate should be used to prepare new or amend existing wildland agreements with local agencies. Per Handbook 8500 policy, Section 8550-1 Agreement Renewal, it is required that a detailed map outlining the area covered by the agreement, in electronic GIS format, for all new or renewed agreements be submitted to the Sacramento Cooperative Fire Program.
Should you have questions or concerns, please contact Nathan Barcklay at (530) 647-5209 for assistance.
cc:
David Scheurich
Melissa Gamer
Matthew Sully
Kerry Garcia
John Berglund
Joe Tyler
Lev Karshtedt
DocuSign Envelope ID: AC4FEC26-CE50-48F7-9F0C-028755B3F7F5 78 STATE OF CALIFORNIA
COOPERATIVE FIRE PROGRAMS
LOCAL RESPONSIBILITY AREA WILDLAND PROTECTION
REIMBURSEMENT AGREEMENT
LG-W REV 1/2023
AGREEMENT NUMBER 2CA06893
REGISTRATION NUMBER:
1. This Agreement is entered into between the State Agency and the Local Agency named below:
STATE AGENCY'S NAME
California Department of Forestry and Fire Protection – (CAL FIRE) LOCAL AGENCY’S NAME
City of Shasta Lake
2. The term of this Agreement is: July 1, 2024 through June 30, 2025
3. The maximum amount of this Agreement is: $ 176,990.92 One Hundred and Seventy-Six Thousand Nine Hundred and Ninety dollars and Ninety-Two cents.
4. The parties agree to comply with the terms and conditions of the following exhibits which are by this reference made a part of the Agreement.
Exhibit A – Scope of Work – Includes page 2 (contact page) in count for Exhibit A 2 pages Exhibit B – Budget Detail and Payment Provisions 2 pages Exhibit C* – General Terms and Conditions; DGS GTC Version: 04/2017 0 pages Exhibit D – Special Terms and Conditions (Attached hereto as part of this Agreement) 1 pages Exhibit E – Additional Provisions 16 pages
*Items shown with an Asterisk (*), are hereby incorporated by reference and made part of this Agreement as if attached hereto.
General Terms and Conditions can be viewed at: http://www.dgs.ca.gov/ols IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.
LOCAL AGENCY California Department of General
Services Use Only LOCAL AGENCY’S NAME
City of Shasta Lake
BY (Authorized Signature) DATE SIGNED(Do not type)
PRINTED NAME AND TITLE OF PERSON SIGNING
Jessaca Lugo, City Manager Roger Moses, Fire Chief
ADDRESS
4477 Main St 4126 Ashby Rd
Shasta Lake, CA 96019 Shasta Lake, CA
STATE OF CALIFORNIA
AGENCY NAME
California Department of Forestry and Fire Protection
BY (Authorized Signature) DATE SIGNED(Do not type)
PRINTED NAME AND TITLE OF PERSON SIGNING
Matthew Sully, Assistant Deputy Director, Cooperative Fire ADDRESS P.O. Box 944246, Sacramento, CA 94244-2460
79 Contractor Name: City of Shasta Lake
Contract No: 2CA06893
- 2 -
EXHIBIT A
COOPERATIVE FIRE PROGRAMS
AGREEMENT FOR PROTECTION OF WILDLANDS WITHIN LOCAL AGENCY RESPONSIBILITY AREA
1. The project representatives during the term of this Agreement will be:
CAL FIRE Unit Chief: Local Agency: City of Shasta Lake
Name: Sean Ohara Name: Jesseca Lugo
Phone: 530-225-2418 Phone: 530-275-7411
Fax: 530-225-2514 Fax: 530-275-7414
All required correspondence shall be sent through U.S. Postal Service by certified mail and directed to:
CAL FIRE Unit Chief: Sean Ohara Local Agency: City of Shasta Lake Section/Unit: Shasta-Trinity Section/Unit: City Manager Attention: Attention: Jesseca Lugo
Address: 875 Cypress Ave
Redding, CA 96001
Address: 4477 Main St
Shasta Lake, CA 96019
Phone: 530-225-2418 Phone: 530-275-7411
Fax: 530-225-2514 Fax: 530-275-7414
Send an additional copy of all correspondence to:
CAL FIRE
Cooperative Fire Services
P.O. Box 944246
Sacramento, CA 94244-2460
2. AUTHORIZATION
This Agreement is entered into this 1st day of July, 2024, by and between the State of California, hereinafter called STATE and City of Shsta Lake and Shasta Lake Fire Protection District, County of Shasta, State of California, hereinafter called Local Agency through its duly authorized officers. As used herein, Director shall mean Director of the California Department of Forestry and Fire Protection (CAL FIRE). Where the standard clauses for example in Exhibit C, use the word “Contractor” that word shall mean LOCAL AGENCY as LOCAL AGENCY is used in this Agreement.
Section 4142 of the Public Resources Code provides that the Director may enter into cooperative Agreements with local jurisdictions for the purpose of providing wildland fire protection.
3. SCOPE OF WORK
LOCAL AGENCY has the responsibility for protection of life, property, and wildland areas comprising 3708 acres of land as indicated on the map included under Exhibit E and desires to contract with the STATE to provide wildland fire protection to said area.
STATE has the ability to provide wildland fire protection for said area, of the type and degree, which it now provides on adjacent State Responsibility Areas. 80 Contractor Name: City of Shasta Lake
Contract No: 2CA06893
- 3 -
4. SERVICES BY STATE
A. STATE shall provide wildland fire protection for the areas defined in the above section.
B. For those areas, which are adjacent to State Responsibility Area, STATE will provide wildland fire protection at the same level of service it now provides on adjacent State Responsibility Area.
C. For those areas (islands), which are not adjacent to State Responsibility Area, the wildland fire protection provided by the STATE will be limited to those resources identified in the preplanned wildland response for the respective area. Any resources beyond those specified in the preplanned wildland response are assistance by hire and the financial responsibility of the LOCAL AGENCY.
5. ADMINISTRATION
A. LOCAL AGENCY agrees that STATE may dispatch fire protection resources available under this Agreement to other areas of the state when needed at the sole discretion of STATE.
B. STATE response will be subject to availability of resources.
C. Incident Management within the contract area shall conform to current Incident Command System criteria for Unified Command.
D. STATE and LOCAL AGENCY shall, through established dispatch procedures, immediately notify each other of any fire incident within the contract area.
6. MUTUAL AID
LOCAL AGENCY shall provide mutual aid response into the contract area for wildfires. Structural fire protection remains the jurisdictional and financial responsibility of LOCAL AGENCY.
7. ENTIRE AGREEMENT
This Agreement contains the whole Agreement between the parties. It cancels and supersedes any previous Agreement for the same or similar services.
81 Contractor Name: City of Shasta Lake
Contract No: 2CA06893
- 4 -
EXHIBIT B
BUDGET DETAIL, INVOICING, PAYMENT AND RECONCILIATION
1. Invoicing and Payment:
A. LOCAL AGENCY shall pay STATE for providing said protection at the rate of $42.58 per acre, plus an 12.10% administrative charge for a total of $47.73 per acre/agreement total of $176,990.92 upon presentation of an invoice by STATE. The rate per acre and administrative charge will be calculated by STATE prior to January 1, of each year and annually thereafter, for the succeeding fiscal year subject to approval by LOCAL AGENCY. This Agreement shall be amended each fiscal year to reflect new rates.
B. STATE shall provide thirty (30) day written notice to LOCAL AGENCY of the cost per acre and the administrative charge to be assessed for each subsequent fiscal year during the term of this Agreement; LOCAL AGENCY shall have thirty (30) days to approve said rate; if written approval is not received by STATE within said period, STATE’s obligations hereunder shall terminate; LOCAL AGENCY shall be liable for all amounts due up to and including the date of such termination.
C. To minimize the need for reconciliation payment is expected in full after the LOCAL AGENCY receives the STATE invoice. Payments made by the LOCAL AGENCY will cover the protection rate per acre and the administrative charge for the protection services rendered by STATE and including any other costs as provided herein, giving credit for all payments made by LOCAL AGENCY and claiming the balance due to STATE, if any, or refunding to LOCAL AGENCY the amount of any overpayment.
2. Budget Contingency Clause
A. If the LOCAL AGENCY’s governing authority does not appropriate sufficient funds for the current year or any subsequent years covered under this Agreement, which results in an inability to pay the STATE for the services specified in this Agreement, the LOCAL AGENCY shall promptly notify the STATE and this Agreement will terminate pursuant to the notice periods required herein.
B. If funding for any fiscal year is reduced or deleted by the LOCAL AGENCY for purposes of this program, the LOCAL AGENCY shall promptly notify the STATE, and the STATE shall have the option to either cancel this Agreement with no liability occurring to the STATE, or offer an agreement amendment to LOCAL AGENCY to reflect the reduced amount, pursuant to the notice terms herein
C. If the STATE Budget Act does not appropriate sufficient funds to provide the services for the current year or any subsequent years covered under this Agreement, which results in an inability to provide the services specified in this Agreement to the LOCAL AGENCY, the STATE shall promptly notify the LOCAL AGENCY, and this Agreement will terminate pursuant to the notice periods required herein.
82 Contractor Name: City of Shasta Lake
Contract No: 2CA06893
- 5 -
D. If funding for any fiscal year is reduced or deleted by the STATE Budget Act for purposes of this program, the STATE shall promptly notify the LOCAL AGENCY, and the LOCAL AGENCY shall have the option to either cancel this Agreement with no liability occurring to the LOCAL AGENCY, or offer an agreement amendment to LOCAL AGENCY to reflect the reduced services, pursuant to the notice terms herein.
E. Notwithstanding the foregoing provisions in paragraphs A and B above, the LOCAL AGENCY shall remain responsible for payment for all services actually rendered by the STATE under this Agreement regardless of LOCAL AGENCY funding being reduced, deleted or not otherwise appropriated for this program. The LOCAL AGENCY shall promptly notify the STATE in writing of any budgetary changes that would impact this Agreement.
F. LOCAL AGENCY and STATE agree that this Budget Contingency Clause shall not relieve or excuse either party from its obligation(s) to provide timely notice as may be required elsewhere in this Agreement.
83 Contractor Name: City of Shasta Lake
Contract No: 2CA06893
- 6 -
EXHIBIT D
SPECIAL TERMS AND CONDITIONS
1. Cancellation
Failure of either party to meet any of the terms and conditions of this Agreement, including nonpayment of monies due hereunder, shall be cause for the termination of this Agreement; such termination shall become effective upon written receipt of 30 day notice of cancellation.
2. Audit
If the Agreement is over $10,000, the parties shall, in accordance with Government Code Section 10532, be subject to examination and audit of the State Auditor General for a period of three (3) years after final payment under the Agreement. Examination and audit shall be confined to those matters connected with performance of the Agreement including, but not limited to, cost of administering the Agreement The Contractor warrants by execution of this Agreement, that no person or selling agency has been employed or retained to solicit or secure this Agreement upon Agreement or understanding.
3. Operating Plan
Prior to April 1 of each year, STATE and LOCAL AGENCY shall establish a joint Operating Plan for the contract area, which shall be attached after Exhibit E. If LOCAL AGENCY received its structural fire protection from another local agency, the local agency providing the structural fire protection must be party to the Operating Plan.
4. Extension of Agreement
Unless there is written notice by LOCAL AGENCY to terminate this Agreement STATE shall extend this Agreement for a single one-year period from the original termination date. The cost of services provided by STATE during the extended period shall be based upon the rates published for the fiscal year in which the extended period falls had a new Agreement been entered into.
5. Modification
This Agreement may be amended at any time by written mutual consent of the parties hereto.
6. Indemnification
Each party, to the extent permitted by law, agrees to indemnify and hold harmless the other party, its officers, agents, and employees from any and all claims and losses accruing or resulting to any person, firm or corporation who may be injured or damaged by the indemnifying party. 84 Contractor Name: City of Shasta Lake
Contract No: 2CA06893
- 7 -
EXHIBIT E
ADDITIONAL PROVISIONS
Attachments
Budget Plan
Topographic Map
Operating Plan
Annual Report
85 City of Shasta Lake
2CA06893
Page #: 8
29007
AND THE CITY/TOWN OF A LOCAL AGENCY
Number of Acres 3708
General Fund Reimbursement 18.62 $ 69,042.96 $
Unit Budget 23.96 $ 88,843.68 $
Sub-Total 157,886.64 $
Admin Rate 12.10% $ 19,104.28
Total Protection Cost $ 176,990.92
LOCAL RESPONSIBILITY AREA (LRA) WILDLAND PROTECTION REIMBURSEMENT AGREEMENT Program Cost Account (PCA #)
Contract Name:
Contract #:
Comments Section:
AGREEMENT COST CALCULATIONS:
THIS IS THE BUDGET PLAN FOR THE LOCAL RESPONSIBILITY AREA (LRA)
WILDLAND FIRE PROTECTION REIMBURSEMENT AGREEMENT BETWEEN THE
STATE OF CALIFORNIA, DEPARTMENT OF FORESTRY & FIRE PROTECTION (CAL FIRE) Shasta Lake
FOR THE 2024/2025 FISCAL YEAR
86 City of Shasta Lake
2CA05760
Shasta Lake City Limits Total acres of proposed area = 3,708 Labels inside each area represents Proposed CSL Wildland Agreement 0
0.25 0.5 1
Miles
acres represented by the polygon.
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9 3518 Acres
190 Acres
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City of Shasta Lake
2CA05760
Copyright:© 2013 National Geographic Society, i-cubed
3518 Acres
190 Acres
Shasta Lake City Limits Total acres of proposed area = 3,708 Labels inside each area represents Proposed CSL Wildland Agreement 0 0.25
Miles
0.5 1
acres represented by the polygon.
1:24,000 Page
10 88
¯
City of Shasta Lake
2CA05760
Copyright:© 2013 National Geographic Society, i-cubed
3518 Acres
190 Acres
Shasta Lake City Limits Total acres of proposed area = 3,708 Labels inside each area represents Proposed CSL Wildland Agreement 0 0.25
Miles
0.5 1
acres represented by the polygon.
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90 Contract Name City of Shasta Lake
2CA06893
Page | 12
Wildland Operating Plan
Between
The City of Shasta Lake
and
Shasta Lake Fire Protection District
and
CAL FIRE / Shasta Trinity Unit
July 1, 2024 to June 30, 2025
91 Contract Name City of Shasta Lake
2CA06893
Page | 13
OPERATING PLAN
TABLE OF CONTENTS
1. OVERVIEW........................................................................................................................ 14
2. AUTHORITY....................................................................................................................... 14
3. PURPOSE .......................................................................................................................... 14
4. DEFINITIONS AND RESTRICTIONS.....................................................................................14
5. PROCEDURES.................................................................................................................... 15
6. ADMINISTRATION............................................................................................................. 16
7. FIRE PREVENTION............................................................................................................. 16
8. APPROVAL ........................................................................................................................ 20 92 Contract Name City of Shasta Lake
2CA06893
Page | 14
OPERATING PLAN
1. OVERVIEW
This Operating Plan, hereinafter referred to as PLAN, is between the California Department of Forestry & Fire Protection, Shasta Trinity Unit, hereinafter referred to as CAL FIRE and the City of Shasta Lake, Shasta Lake Fire Protection District, hereinafter referred to as CITY. It has been developed to specifically address the Agreement for Protection of Wildlands within a Local Agency, hereinafter referred to as Agreement, Between CAL FIRE and CITY for wildland fire protection within the city limits.
2. AUTHORITY
The PLAN is required of both CAL FIRE and CITY as part of the AGREEMENT dated July 1, 2024. SLFPD shall perform all requirements and assumes all operational obligations of the Contract that are assigned to the CITY, except for the Contract requirements of Exhibit B which shall be the obligation of the City of Shasta Lake.
3. PURPOSE
This PLAN will provide the Unit Chief of CAL FIRE and the Fire Chief of CITY a means for executing the AGREEMENT and is hereby attached as Exhibit B with appendices B-1 and B-2 to that AGREEMENT.
4. DEFINITIONS AND RESTRICTIONS
See AGREEMENT for definitions and descriptions of general terms. This PLAN does not allow either agency to operate outside the limitations in the AGREEMENT. 93 Contract Name City of Shasta Lake
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5. PROCEDURES
A. Fire Reports – Each agency will process their appropriate reports and make the information available, upon request of the other agency, in no more than 60 days.
B. Incident Management – The Incident Command System (ICS) will be used to manage wildfires within the area of the AGREEMENT. Unified Command will be implemented with a CAL FIRE representative and a CITY representative.
C. Fires within the area of the AGREEMENT- Each agency will maintain a preplanned initial attack response (PIAR) for fires within the area of the AGREEMENT. See Appendices B-1 and B-2. CAL FIRE resources will be ordered according to the terms of the AGREEMENT through the Redding Emergency Command Center (ECC). Any augmentation of the preplanned CAL FIRE Response, with CAL FIRE resources, shall be authorized by both the CAL FIRE Incident Commander and Agency Representative.
Augmentation of the preplanned response may require a post incident audit. The audit will seek to demonstrate that adjacent CAL FIRE Direct Protection Areas (DPA’s) were threatened, or that the augmentation was justified on a cost efficiency basis. Local government and private resources will be ordered through the ECC to ensure proper utilization of the Master Mutual Aid Agreement.
D. Mutual Aid – All initial attack resources will be considered mutual aid for the purpose of this AGREEMENT.
E. Initial Attack – Initial attack resources will always be based on the closest resources concept identified in the PIAR. See Appendices B-1 and B-2.
F. Extended Attack- Resources will be allocated and ordered utilizing either MMA, CFMA, or CFAA through a single ordering point with the Unified Command in agreement.
G. Fire Information: Unified Command –
1. Both agencies will enter into a unified command structure to manage the incident by establishing a common set of incident objectives and strategies. This will be accomplished without losing or abdicating agency authority, responsibility, or accountability. A Unified Ordering Point, Redding ECC, will be utilized. 94 Contract Name City of Shasta Lake
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Page | 16
2. Representatives of both agencies will meet as needed to discuss procedures governing and locations of potential Information Centers. Both agencies will strive to maintain a roster of certified Public Information Officers for use during emergencies.
3. The Unified Command will determine which agency will provide the Lead Information Officer. Normally, it will be the agency with the greatest commitment of resources on the incident.
H. Representatives of CAL FIRE and CITY, of the rank of Battalion Chief or higher, may order additional resources directly from the ECC when an immediate need arises. These resources may include engines, fire crews and bulldozers in accordance with the AGREEMENT. Resources sent in response to these requests will conform to the closest resource concept. All aircraft will be directly ordered or approved by a CAL FIRE representative.
6. ADMINISTRATION
The CAL FIRE Unit Chief and CITY Fire Chief, or their designees, along with representatives from the CAL FIRE ECC will meet annually to discuss, review, and update the following items; procedures for reporting fires, procedures to dispatch resources to fires within the area of the AGREEMENT, procedures to dispatch resources to fires along the boundaries of the area of the AGREEMENT, and exchange general or specific information which might affect the other agency.
The current or updated plan will be approved by and go into effect on July 1st annually and reflect the upcoming FY rates and AGREEMENT costs.
7. FIRE PREVENTION
A. POLICY
All fire prevention activities conducted on lands within the area of the AGREEMENT will be consistent with both agencies guidelines. The CITY will be expected to conduct a year-round, aggressive fire prevention program using guidelines within the CAL FIRE Handbook 9000 and City Fire Prevention Guidelines. This will include, but is not limited 95 Contract Name City of Shasta Lake
2CA06893
Page | 17
to, annual analysis and planning sessions to generate an active fire prevention plan. CAL FIRE may assist the city with the Fire Prevention Program.
1. Public Information Program – This will include all types of fire prevention news releases through available media. Other methods will include public meetings, fairs, rodeos, parades, service clubs, and a regular schedule of school programs for all grades.
2. Protection/Planning Issues – Although the responsibility for enforcing fire safe ordinances pertaining improvements in wildland areas within the city limits is the responsibility of CITY, a CAL FIRE representative will be available upon request to comment on these issues and assist in the enforcement of related ordinances.
3. Hazard Reduction Inspections
a. Home Inspection – CAL FIRE may assist CITY with enforcement of Public Resource Code (PRC) sections 4291, 4446, 4442, and 4123 when applicable. b. Power Line Inspections – CAL FIRE may assist the CITYs inspection of power lines over 750 volts using PRC 4292 and 4293 as a guide.
4. Fire Investigation
a. Fire cause and origin will be the responsibility of the CITY, CAL FIRE may assist B. RESPONSIBILITY
CAL FIRE and CITY personnel will, in the performance of their duties, give full consideration to the prevention of fires and public education. The CITY will allow staff to establish attainable fire prevention goals, CAL FIRE may assist with these goals.
C. EXISTING AND PROJECTED DEMAND
Fire Prevention and suppression are the primary roles for both agencies. If the demand for services increases in the future, both agencies will develop more intensive programs.
Fire protection and prevention will be influenced by the following factors:
1. Increased recreational use.
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2. Increased residential and commercial development.
3. Increased utilization of vacation residences.
4. Industrial activity.
D. OBJECTIVES
The primary objective of the fire prevention plan is the reduction of fire suppression expenditures and damages from human-caused fires. The secondary objective is a current and comprehensive public education program for fire safety awareness and code enforcement.
E. RECOMMENDED ACTIONS
Both agencies will actively pursue public awareness programs through the following:
1. Public Education
a. School programs, ages K-12
b. Roadside sign program
c. Timely newspaper articles concerning fire awareness
d. Attendance at various local events which lend themselves to fire prevention displays.
2. Code Enforcement
a. Active PRC 4291 home inspection program in target areas, CAL FIRE may assist within the CITY.
b. Enforcement of the Fire Safe Ordinances as they apply to construction in Fire Hazard Severity Zones (FHSZ). CAL FIRE will take an advisory role with the CITY Fire Marshal within the areas of the AGREEMENT.
F. FUEL MODIFICATION
Both agencies will continue to encourage individual property owners and property owner associations to establish and maintain a healthy fuel complex through the following:
1. Prescribed burning through available programs.
2. Fuel modification using mechanized systems, fire crews, and local resources.
3. Biomass programs to control stems per acre, and remove dead and down materials. 97 Contract Name City of Shasta Lake
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G. BURNING PERMITS
Burning permits are to be required in the city limits and will be consistent with those guidelines established in adjacent areas. This will provide consistency in the burn hours and any controls needed for the overall program.
1. Burning Permit Issuance
The CITY has the responsibility of issuing burn permits within the city limits and the area of the AGREEMENT. Both agencies will agree to and establish burn permit guidelines by April 1 of each year. The guidelines will follow those established by CAL FIRE to ensure consistency in the burn programs in both the city and areas adjacent to CAL FIRE.
2. Suspension of Permit Procedures
The suspension of burning permits in the area of the AGREEMENT will be directly related to the burning permit suspension procedures outside the area of the AGREEMENT to ensure area wide consistency. Suspensions will be based on input from CAL FIRE.
H. MONITORING AND EVALUATION
Periodic monitoring and evaluation of the PLAN will provide the opportunity to make orderly and timely amendments and revisions of the PLAN. Monitoring will determine if the:
1. PLAN is being followed.
2. PLAN objectives are being met
3. PLAN is achieving desired results
98 Contract Name City of Shasta Lake
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Page | 20
APPROVAL
This PLAN is approved and authorized as Exhibit B Attachment 3 of the AGREEMENT between CAL FIRE and CITY:
FOR CAL FIRE: FOR CITY:
California Department of Forestry City of Shasta Lake
& Fire Protection 4477 Main St
Shasta Trinity Unit Shasta Lake, CA 96019
875 Cypress Ave
Redding, CA 96001
_________________________ __________________________
Sean Ohara, Unit Chief Jessaca Lugo, City Manager
_________ Date _________Date
Shasta Lake Fire Protection District
4126 Ashby Rd
Shasta Lake, CA 96019
Roger Moses, Fire Chief
_________Date
99 Contract Name City of Shasta Lake
2CA06893
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PREPLANNED INITIAL ATTACK RESPONSE
CALIFORNIA DEPARTMENT OF FORESTRY AND FIRE PROTECTION
CITY OF SHASTA LAKE WILDLAND FIRE PROTECTION AGREEMENT
Dozer Engines
Chief
Officer
Hand
Crews Copter
Air
Attack
Air
Tanker
Low 0 2 1 0 0 0 0
Med 1 4 1 1 1 1 1
High 2 6 1 2 1 1 2
Station Proximity1 Air Attack
1. Battalion 7 CAL FIRE/SHU 1. Redding
2. Battalion 5 CAL FIRE/SHU 2. Chico
3. Battalion 4 CAL FIRE/SHU Bulldozers
1. Shasta
Hand Crews
1. Sugar Pine 2. Redding
2. Trinity River 3. Burney
Copters
1. Vina
2. Bieber
3. Trinity Center
CAL FIRE resources dispatched to the area within the CITY limits covered by the Wildland Fire Protection Agreement
APPENDIX B-1
1 Depends upon the actual location of the incident
100
Contract Name City of Shasta Lake
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PREPLANNED INITIAL ATTACK RESPONSE
SHASTA LAKE FIRE PROTECTION DISTRICT
CITY OF SHASTA LAKE WILDLAND FIRE PROTECTION AGREEMENT
ENGINES OFFICER
Low 1 1
Med 1 1
High 1 1
Minimum response of CITY resources.
APPENDIX B-2
101
102
Report and Recommendations 6.9
Reviewed and Approved
City Manager
AGENDA ITEM
City Council
___________________________________________________________________________ TO: Mayor and City Council Members
FROM: Will Bond, Public Works Director/City Engineer
DATE: May 7, 2024
SUBJECT: 2024-2025 SB1 PROJECT ADOPTION LIST
FILE NO.:
RECOMMENDATION
Staff requests that the City Council adopt the SB1 2024-2025 project list.
BACKGROUND
On April 28, 2017 Governor Brown signed Senate Bill (SB) 1, which is known as the Road Repair and Accountability Act of 2017. This bill was intended to address basic road maintenance, rehabilitation, and critical safety needs on both the state highway and local streets and road system, SB 1: increased per gallon fuel excise taxes; increased diesel fuel sales taxes and vehicle registration fees; and provided for inflationary adjustments to tax rates in future years.
Beginning November 1, 2017, the State Controller (Controller) began depositing various portions of this new funding into the newly created Road Maintenance and Rehabilitation Account (RMRA). A percentage of this new RMRA funding was apportioned by formula to eligible cities and counties for basic road maintenance, rehabilitation, and critical safety projects on the local streets and roads system.
For the 2024-2025 FY, the City is scheduled to receive approximately $264,523.00 in SB1 RMRA funding. In order to comply with RMRA funding requirements, staff has prepared the attached 2024-2025 project list.
The project list includes the following projects:
Moody Creek Bridge Replacement Project – This project was identified in the 2022-2023 & 2023- 2024 FY RMRA list. Project generally consists of completing the civil and structural engineering, environmental, right-of-way, and PSE work related to the rehabilitation and/or replacement of the Moody Creek Bridge on Cascade Boulevard. SB1 RMRA funds will not be used for preconstruction activities, rather proceeds will fund the non-participating detour during construction. 103
This project entered the design phase in 2018. Construction of this project will likely be completed in 2025. This project will have a useful life of at least 50 years.
FISCAL IMPACTS:
In addition to RMRA funds, this project is funded by currently budgeted transportation funds.
ATTACHMENTS
Resolution
DISTRIBUTION
City Council
Finance Department
104
RESOLUTION CC 2024-xx
___________________________________________________________________________
A RESOLUTION BY THE CITY OF SHASTA LAKE CITY COUNCIL ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2024-2025 FUNDED BY SB1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017
____________________________________________________________________________ WHEREAS, The City of Shasta Lake (City) wishes to comply with all State requirements to receive Road Maintenance and Rehabilitation Account (RMRA) funding; and WHEREAS, Senate Bill 1 (SB1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the Legislature and signed into law by the Governor in April 2017 to address significant multi-modal transportation funding shortfalls statewide; and WHEREAS, SB 1 includes accountability and transparency provisions that will ensure the residents of the City are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; and
WHEREAS, the City must adopt by resolution a list of projects proposed to receive fiscal year funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1, which must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement; and WHEREAS, the City will receive an estimated $264,523.00 in RMRA funding in Fiscal Year 2024-25 from SB 1; and
WHEREAS, this is the eighth year in which the City is receiving SB 1 funding and will enable the City to continue essential road maintenance and rehabilitation projects, safety improvements, repairing and replacing aging bridges, and increasing access and mobility options for the traveling public that would not have otherwise been possible without SB 1; and WHEREAS, the City intends to use SB1 revenues in combination with funding from other sources to complete road maintenance projects as established by the City’s Street Paving Policy; and
WHEREAS, the funding from SB1 will help the City maintain and rehabilitate a variety of streets and bridges throughout the City.
NOW, THEREFORE, BE IT RESOLVED THAT the City of Shasta Lake City Council finds as follows:
1. The foregoing recitals are true and correct.
2. The following previously proposed and adopted projects may also utilize FY 2024-25 RMRA revenues. With the relisting of these projects in their delivery. With the relisting of the these projects in the adopted fiscal year resolution, the City of Shasta Lake is 105
reaffirming to the public and the State of out intent to fund these projects with RMRA revenues:
Moody Creek Bridge Replacement Project – Moody Creek Bridge Replacement Project – This project was identified in the 2022-2023 & 2023-2024 FY RMRA list. Project generally consists of completing the civil and structural engineering, environmental, rightof-way, and PSE work related to the rehabilitation and/or replacement of the Moody Creek Bridge on Cascade Boulevard. SB1 RMRA funds will not be used for pre-construction activities. This project entered the design phase in 2018. Construction of this project will likely start in May 2025 and be completed by December 2025. Estimated schedule is subject to change. This project will have a useful life of at least 50 years.
PASSED, APPROVED, AND ADOPTED this 7th day of May 2024, by the following vote:
AYES:
NOES:
ABSENT:
_________________________________
JANICE POWELL, Mayor
ATTEST:
________________________________
CHARITY TATLOW, Deputy City Clerk
106
Report and Recommendations 6.10 Reviewed and Approved
City Manager
AGENDA ITEM
City Council
TO: Mayor and City Council Members
FROM: Wendy Howard, Finance Director
Jason Peterson, Finance & General Services Manager
DATE: May 7, 2024
SUBJECT: DEER CREEK MANOR SUBDIVISION INTENT TO LEVY AND
COLLECT ON ASSESSMENT DISTRICT RESOLUTION
FILE NO:
RECOMMENDATION:
Staff recommends approval of the following Resolutions:
a) Resolution Initiating Proceedings for the Levy and Collection of Assessments Commencing in fiscal Year 2024-25 of the Deer Creek Manor Landscaping and Lighting District and ordering the preparation of an Engineer’s Report in connection herewith.
b) Resolution Preliminarily Approving the Engineer’s Report Regarding Deer Creek Manor Landscaping and Lighting District and the Levy and Collection of Assessments Commencing with fiscal year 2024-25. c) Resolution Declaring the City’s Intention to Order the Levy and Collection of Assessments Commencing in fiscal year 2024-25 of the Deer Creek Manor Landscaping and Lighting District and Appointing a Time and Place for the Public Hearing Protests.
d) Resolution Initiating Proceedings for the Levy and Collection of Assessments Commencing in fiscal year 2024-25 of the Deer Creek Manor Drainage Maintenance District and ordering the preparation of an Engineer’s Report in connection herewith.
107
e) Resolution Preliminarily Approving the Engineer’s Report Regarding the Deer Creek Manor Drainage Maintenance District and the Levy and Collection of Assessments Commencing with Fiscal Year 2024-25.
f) Resolution Declaring its Intention to Order the Levy and Collection of Assessments Commencing in Fiscal Year 2024-25 of the Deer Creek Manor Drainage Maintenance District and Appointing a Time and Place for the Public Hearing Protests.
Adoption of the Resolutions is an annual requirement pursuant to state law.
The proposed time and place for the public hearing is Tuesday, May 21, 2024, 6:00 PM at the City Council Chambers.
Property owners will be mailed notice of the proposed levy and the date and time of the public hearing.
BACKGROUND:
On June 19, 2007, the Council adopted Resolutions related to establishing a Landscaping and Lighting District and Benefit Assessment District to provide a funding source for the maintenance of improvements within Phases 1-4 of the Deer Creek Manor Subdivision as a condition of approval of the Deer Creek Manor Subdivision (Phases I, II, III and IV), designated open space, neighborhood parks, and retention/detention facilities must be maintained by a homeowner’s association or other funding/maintenance mechanism acceptable to the City. The developers formed a Landscaping and Lighting District and Benefit Assessment District (Drainage Maintenance District) to provide for long-term maintenance.
ENGINEER’S REPORT
The Resolutions approving the Engineer’s reports are clear that the Council is preliminarily approving the Reports. As allowed by state code, the Engineer’s Report may be amended at any time prior to the public hearing.
Landscaping and Lighting District
The District was formed pursuant to the provisions of the Landscaping and Lighting Act of 1972 (Section 22500 et seq. of the California Streets and Highways Code). The attached Engineer’s Report describes the District, the improvements, and the maximum amount for assessments to be levied against the properties commencing in the fiscal year 2024-25 and the proposed applied rate for the fiscal year 2024-25. 108
The District provides for the continued operation and maintenance of street lighting, medians, parkways, slopes, open spaces and drainage basins. The attached Engineer’s Report provides items that may be included.
The maximum amount of the per-parcel assessment for this District is $565.45.
However, the applied rate for fiscal year 2024-25 is $255.00, unchanged from the prior fiscal year.
Commencing in each fiscal year thereafter, the maximum assessment rate established in the previous year will be adjusted by the greater of:
1. The percentage change in the Consumer Price Index reported by the local Consumer Price Index (CPI) of all Urban Consumers, San FranciscoOakland-San Jose Area; or
2. Three percent (3%).
Drainage Maintenance District
This District was formed pursuant to the provisions of the Benefit Assessment Act of 1982 (Section 54703 et seq. of the California Government Code). The attached Engineer’s Report describes the District, the improvements, and the maximum amount for the assessments to be levied against properties commencing in fiscal year 2024-25.
The District provides for the continued operation and maintenance of drainage and flood control facilities. The attached Engineer’s Report provides items that may be included in this District. The maximum amount of the per-parcel assessment for this District is $537.70 for the parcels.
However, the applied rate for fiscal year 2024-25 is $36.14, unchanged from the prior fiscal year.
Commencing in each fiscal year thereafter, the maximum assessment rate established in the previous year will be adjusted by the greater of:
1. The percentage change in the Consumer Price Index reported by the local Consumer Price Index (CPI) of all Urban Consumers, San Francisco-Oakland-San Jose Area; or
2. Three percent (3%).
FISCAL IMPACTS:
None.
109
ATTACHMENTS:
• Resolutions Initiating Proceedings for the Levy and Collection of Assessments for both the Landscaping and Lighting and the Drainage Maintenance Districts • Resolutions Preliminarily Approving the Engineer’s Report for both the Landscaping and Lighting and the Drainage Maintenance Districts • Resolutions Declaring the City’s Intention to Order the Levy and Collection of Assessments and Appointing a Time and Place for the Public Hearing for both the Landscaping and Lighting and the Drainage Maintenance Districts • Engineer’s Report on the Landscaping and Lighting District • Engineer’s Report on the Drainage Maintenance District DISTRIBUTION:
City of Shasta Lake City Council
110
RESOLUTION NO. 2024-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SHASTA LAKE,
COUNTY OF SHASTA, STATE OF CALIFORNIA INITIATING PROCEEDINGS FOR
THE ANNUAL LEVY AND COLLECTION OF ASSESSMENTS FOR DEER CREEK MANOR LANDSCAPING AND LIGHTING DISTRICT FOR FISCAL YEAR 2024/2025 PURSUANT TO THE LANDSCAPING AND LIGHTING ACT OF 1972, PART 2 OF DIVISION 15 OF THE STREETS AND HIGHWAYS CODE AND AS PROVIDED BY ARTICLE XIII D OF THE CALIFORNIA CONSTITUTION; AND ORDERING THE PREPARATION OF AN ENGINEER’S REPORT IN CONNECTION THEREWITH
THE CITY COUNCIL OF THE CITY OF SHASTA LAKE FINDS, DETERMINES, ORDERS AND RESOLVES AS FOLLOWS:
Section 1. The City Council hereby proposes to levy and collect annual assessments for the Deer Creek Manor Landscaping and Lighting District (hereinafter referred to as the “District”), and to levy and collect assessments against the lots and parcels of land within such District to pay for the costs and expenses of the improvements described in Section 3 hereof for the fiscal year commencing July 1, 2024 and ending June 30, 2025, pursuant to the Landscaping and Lighting Act of 1972, being Part 2 of Division 15 of the Streets and Highways Code (the "Act") and as provided by Article XIII D of the California Constitution.
Section 2. The general location and boundaries of the proposed District including the amendment to the boundaries is shown on maps on file in the office of the City Clerk, and is incorporated herein by reference, and open to public inspection. The designation of the existing District is as follows: “Deer Creek Manor Landscaping and Lighting District”.
Section 3. The proposed improvements may be briefly described as follows: the ongoing maintenance, operation and servicing of local landscaping and street lighting improvements established or installed in connection with development of properties within the District. The improvements may consist of all or a portion of the public landscaped areas, street lighting and appurtenant facilities within and adjacent to the District. These improvements generally include, but are not limited to the materials, equipment, utilities, labor, contract services and incidental expenses necessary for the ongoing maintenance and operation of the landscaping and lighting improvements, amenities and appurtenant facilities within public properties, rightsof-way or easements including street lighting and various landscaped parkways, medians, slopes, open space areas, detention basins and related amenities including, but not limited to plantings, trees, monuments or other ornamental features, fencing, sidewalks and other facilities or hardscapes constructed and installed as part of the development plans and agreements approved for the development of the lots and parcels within the District.
Section 4. The City Council hereby designates Willdan Financial Services as the Engineer for the purposes of these proceedings and orders the Engineer to prepare and file with the City Clerk a written report in accordance with Article XIII D, Section 4 of the California Constitution and Article 4 (commencing with Section 22565) of Chapter 1 of the Act for that portion of the fiscal year 2024/2025 commencing July 1, 2024 and ending June 30, 2025. Such Report shall refer to the District by its distinctive designations. 111
Section 5. Lots or parcels within the District that are owned or used by any county, city, city and county, special district or any other local or regional governmental entity, the State of California or the United States shall be assessed unless the City demonstrates by clear and convincing evidence that such lots or parcels receive no special benefit from the proposed improvements.
*********
PASSED, APPROVED, AND ADOPTED THIS day of , 2024.
STATE OF CALIFORNIA )
COUNTY OF SHASTA ) ss
CITY OF SHASTA LAKE )
I, _____________________________________, City Clerk of the City of Shasta Lake, County of Shasta, State of California do hereby certify that the foregoing Resolution No. was adopted by the City Council of said City of Shasta Lake at a regular meeting of said council held on the _______day of _____________, 2024 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAINED:
_____________________________________
JANICE POWELL, MAYOR
CITY OF SHASTA LAKE
STATE OF CALIFORNIA
ATTEST:
_____________________________________
CHARITY TATLOW, CITY CLERK
CITY OF SHASTA LAKE
STATE OF CALIFORNIA
112
RESOLUTION NO. 2024-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SHASTA LAKE,
COUNTY OF SHASTA, STATE OF CALIFORNIA PRELIMINARILY APPROVING
THE REPORT OF THE ENGINEER IN CONNECTION WITH THE ANNUAL LEVY
OF AND COLLECTION OF ASSESSMENTS OF THE DEER CREEK MANOR LANDSCAPING AND LIGHTING DISTRICT FOR FISCAL YEAR 2024/2025, PURSUANT TO THE LANDSCAPING AND LIGHTING ACT OF 1972, PART 2 OF DIVISION 15 OF THE STREETS AND HIGHWAYS CODE AND AS PROVIDED BY
ARTICLE XIII D OF THE CALIFORNIA CONSTITUTION
THE CITY COUNCIL OF THE CITY OF SHASTA LAKE FINDS, DETERMINES, ORDERS AND RESOLVES AS FOLLOWS:
Section 1. The City Council, pursuant to the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the Streets and Highways Code (the "Act") and as provided by Article XIII D of the California Constitution, by its previous resolution initiated proceedings for the annual levy and collection of assessments and consideration of amendment to the boundaries of Deer Creek Manor Landscaping and Lighting District (hereinafter referred to as the “District”) as described on maps of the District on file in the office of the City Clerk and incorporated herein by reference, and the levy and collection of assessments against the assessable lots and parcels of land within such District for the fiscal year commencing July 1, 2024 and ending June 30, 2025 and ordered the Engineer, Willdan Financial Services, to prepare and file a written report in accordance with Article XIII D, Section 4 of the California Constitution and Article 4 of Chapter 1 of the Act.
Section 2. The Engineer has prepared and filed with the City Clerk of the City of Shasta Lake and the City Clerk has presented to the City Council such report entitled "City of Shasta Lake Engineer’s Report, Deer Creek Manor Landscaping and Lighting District, Engineer’s Annual Levy Report” (hereinafter referred to as the "Report") which pertains to the annual levy of assessments and the amendment to the boundaries of the District.
Section 3. The City Council has carefully examined and reviewed the Report, and the Report is hereby approved as filed.
113
*********
PASSED, APPROVED, AND ADOPTED THIS day of , 2024.
STATE OF CALIFORNIA )
COUNTY OF SHASTA ) ss
CITY OF SHASTA LAKE )
I, _____________________________________, City Clerk of the City of Shasta Lake, County of Shasta, State of California do hereby certify that the foregoing Resolution No. was adopted by the City Council of said City of Shasta Lake at a regular meeting of said council held on the _______day of _____________, 2024 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAINED:
_____________________________________
JANICE POWELL, MAYOR
CITY OF SHASTA LAKE
STATE OF CALIFORNIA
ATTEST:
_____________________________________
CHARITY TATLOW, CITY CLERK
CITY OF SHASTA LAKE
STATE OF CALIFORNIA
114
RESOLUTION NO. 2024 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SHASTA LAKE,
COUNTY OF SHASTA, STATE OF CALIFORNIA DECLARING ITS INTENTION TO
ORDER THE ANNUAL LEVY AND COLLECTION OF ASSESSMENTS OF DEER
CREEK MANOR LANDSCAPING AND LIGHTING DISTRICT FOR FISCAL YEAR 2024/2025 PURSUANT TO THE LANDSCAPING AND LIGHTING ACT OF 1972, PART 2 OF DIVISION 15 OF THE STREETS AND HIGHWAYS CODE AND AS PROVIDED
BY ARTICLE XIII D OF THE CALIFORNIA CONSTITUTION, AND APPOINTING A
TIME AND PLACE FOR HEARING PROTESTS
THE CITY COUNCIL OF THE CITY OF SHASTA LAKE FINDS, DETERMINES, ORDERS AND RESOLVES AS FOLLOWS:
Section 1. By its previous resolution, the City Council initiated proceedings pursuant to the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the Streets and Highways Code, commencing with Section 22500 (hereinafter referred to as the "Act") and as provided by Article XIII D of the California Constitution, for the levy and collection of annual assessments against the assessable lots and parcels of land within the Deer Creek Manor Landscaping and Lighting District (hereinafter referred to as the “District”) described on maps on file in the office of the City Clerk and incorporated herein by reference, for fiscal year 2024/2025 and ordered the Engineer, Willdan Financial Services, to prepare and file a written report in accordance with Article XIII D, Section 4 of the California Constitution and Article 4 of Chapter 1 of the Act. The Engineer has prepared and filed a written report (the “Report”) with the City Clerk, which pertains to the annual levy and collection of assessments and amendment to the boundaries of the District; and by previous resolution, the City Council approved the Engineer's Report.
Section 2. The City Council hereby (1) declares its intention to order the annual levy and collection of assessments against the assessable lots and parcels of land within such District for that portion of the fiscal year commencing July 1, 2024 and ending June 30, 2025 and (2) to pay the costs and expenses of the improvements described in Section 3. The assessments proposed by this resolution were approved by the property owners pursuant to a mailed ballot election conducted in accordance with Article XIII D of the California Constitution. The City Council in subsequent fiscal years may thereafter impose the assessment at any rate or amount that is less than or equal to the maximum assessment amount authorized for previous Fiscal Year, increased each year by the greater of 3% or the percentage increase of the Consumer Price Index, All Urban Consumers, for the San Francisco-Oakland-Hayward, CA (“CPI”), as determined by the United States Department of Labor, or its successor without conducting another mailed ballot election.
Section 3. The proposed improvements may be briefly described as follows: the operation, maintenance and servicing of turf, ground cover, shrubs, trees, irrigation, lighting systems, entry monuments, walls, drainage systems, park facilities, and associated appurtenances, located in public places within the boundaries of the District. These improvements include all necessary service, operations, administration, and maintenance required to keep the abovementioned improvements in a healthy, vigorous, and satisfactory condition. 115
Section 4. The general location and boundaries of the proposed District including the amendment to the boundaries is shown on maps on file in the office of the City Clerk, and is incorporated herein by reference, and open to public inspection. The designation of the existing District is as follows: “Deer Creek Manor Landscaping and Lighting District”.
Section 5. Reference is hereby made to the Engineer's Annual Levy Report, on file in the office of the City Clerk and open to public inspection, for a full and detailed description of the improvements, the amended boundaries of the District and the proposed assessments upon assessable lots and parcels of land within the District.
Section 6. Notice is hereby given that on the 21st day of May 2024 at 6:00 pm, a public hearing will be held in the City Council Chambers at 4488 Red Bluff Street, Shasta Lake, regarding the Deer Creek Manor Landscape and Lighting District. The public hearing will afford interested persons the opportunity to hear and be heard.
Section 7. The City Clerk is hereby authorized and directed to give notice of the public hearing by publishing this resolution not less than one time and not less than ten days prior to the above hearing date as set forth in Section 6 and in accordance with law.
Section 8. Lots or parcels within the District that are owned or used by any county, city, city and county, special district, or any other local or regional governmental agency, the State of California or the United States shall be assessed unless the City demonstrates by clear and convincing evidence that such lots or parcels receive no special benefit from the proposed improvements.
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PASSED, APPROVED, AND ADOPTED THIS day of , 2024.
STATE OF CALIFORNIA )
COUNTY OF SHASTA ) ss
CITY OF SHASTA LAKE )
I, _____________________________________, City Clerk of the City of Shasta Lake, County of Shasta, State of California do hereby certify that the foregoing Resolution No. was adopted by the City Council of said City of Shasta Lake at a regular meeting of said council held on the _______day of _____________, 2024 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAINED:
_____________________________________
JANICE POWELL, MAYOR
CITY OF SHASTA LAKE
STATE OF CALIFORNIA
ATTEST:
_____________________________________
CHARITY TATLOW, CITY CLERK
CITY OF SHASTA LAKE
STATE OF CALIFORNIA
117
27368 Via Industria
Suite 200
Temecula, Ca 92590
T 951.587.3500 | 800.755.6864
F 951.587.3510
www.willdan.com/financial
City of Shasta Lake
Deer Creek Manor
Landscaping and Lighting District
2024/2025 ENGINEER’S ANNUAL LEVY REPORT
Intent Meeting: May 7, 2024
Public Hearing: May 21, 2024
118
ENGINEER'S REPORT AFFIDAVIT
AFFIDAVIT FOR THE ENGINEER’S REPORT
Deer Creek Manor Landscaping and Lighting District
Establishment of Annual Assessments for the:
City of Shasta Lake
County of Shasta, State of California
This Report describes the District including the improvements, budgets, parcels and assessments to be levied for Fiscal Year 2024/2025 as they existed at the time of the passage of the Resolution of Intention. Reference is hereby made to the Shasta County Assessor’s maps for a detailed description of the lines and dimensions of parcels within the District. The undersigned respectfully submits the enclosed Report as directed by the City Council.
Dated this ____________ day of ______________, 2024.
Willdan Financial Services
Assessment Engineer
On Behalf of the City of Shasta Lake
By: ________________________________
Chonney Gano, Project Manager
District Administration Services
By: ________________________________
Tyrone Peter
PE # C 81888
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TABLE OF CONTENTS
INTRODUCTION.................................................................................................. 1 I. PLANS AND SPECIFICATIONS..................................................................... 4 A. BENEFITING PROPERTIES WITHIN THE DISTRICT .......................... 4 B. IMPROVEMENTS AUTHORIZED BY THE 1972 ACT........................... 4 C. DESCRIPTION OF IMPROVEMENTS................................................... 5 General Description of the Improvements ................................................................ 5 Landscape Improvements........................................................................................... 6 Public Lighting Improvements.................................................................................... 7 II. METHOD OF APPORTIONMENT.................................................................. 8 A. BENEFIT ANALYSIS ............................................................................. 8 B. ASSESSMENT METHODOLOGY.......................................................... 9 Equivalent Benefit Units.............................................................................................. 9 Assessment Calculations.......................................................................................... 10 C. ASSESSMENT RANGE FORMULA..................................................... 11 III. DISTRICT BUDGET .................................................................................... 12 IV. DISTRICT DIAGRAM.................................................................................. 14 V. ASSESSMENT ROLL................................................................................. 16 120
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INTRODUCTION
Pursuant to the provisions of the Landscaping and Lighting Act of 1972, being Part 2 of Division 15 of the California Streets and Highways Code (hereafter referred to as the “1972 Act”), and in compliance with the substantive and procedural requirements of the California State Constitution Article XIIID (hereafter referred to as the “California Constitution”), the City Council of the City of Shasta Lake, County of Shasta, State of California (hereafter referred to as “City”), formed and levied special benefit assessments for the district designated as:
City of Shasta Lake
Deer Creek Manor Landscaping and Lighting District
(hereafter referred to as the “District”), which includes all lots and parcels of land within the residential subdivisions known as Deer Creek Manor that have been determined to receive special benefits from the improvements and facilities installed and constructed in conjunction with the development of such residential properties within the City limits of Shasta Lake. This Engineer’s Report (hereafter referred to as the “Report”) has been prepared as required pursuant to Chapter 1 Article 4, commencing with Section 22565 of the 1972 Act.
The City Council formed the District to levy and collect annual assessments on the Shasta County (the “County”) tax rolls to provide ongoing funding for the costs and expenses required to service and maintain the landscaping and lighting improvements and appurtenant facilities that are associated with the orderly development of the properties within the District to their full potential, consistent with the development plans and applicable portions of the City General Plan. The improvements provided by the District and the assessments described herein, are made pursuant to the 1972 Act and the substantive and procedural provisions of the California Constitution.
This Report describes the District, the improvements, and the assessments levied against properties in connection with the special benefits that the properties will receive from the maintenance and servicing of the District improvements and facilities commencing in fiscal year 2024/2025. The assessments described herein will provide a funding source (annual assessments) for the continued operation and maintenance of the landscaping and lighting improvements and appurtenant facilities that are directly associated with the development and use of properties within the District including, but not limited to street lighting, medians, parkways, slopes, open spaces and detention basin.
While the cost of constructing these improvements are not part of the assessments, the budget described herein, represent an estimate of the direct expenditures, incidental expenses, and fund balances that will be necessary to ensure proper maintenance, servicing and long term funding needs to support the improvements that provides special benefits to properties within the District. The structure of the District (organization), the improvements, the method of apportionment, and assessments described herein are based on current property development plans for the Deer Creek Manor residential subdivision and specifications associated with that planned development; and by reference these plans and specifications are made part of this Report. 121
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The word “parcel”, for the purposes of this Report, refers to an individual property assigned its own Assessor’s Parcel Number (APN) by the County Assessor’s Office. The County Auditor-Controller uses Assessor’s Parcel Numbers and specific Fund Numbers to identify properties assessed on the tax roll for the special benefit assessments.
Each subsequent fiscal year, a Report shall be prepared and presented to the City Council describing any changes to the improvements, the services, the annual budget and assessments for that fiscal year, and the City Council shall hold a noticed public hearing regarding these matters prior to approving and ordering the levy of assessments for that fiscal year. If the annual budget for the District requires an assessment that exceeds the maximum assessment described herein (as approved by the property owners at the time of the District formation), the new or increased assessment must be confirmed through another property owner protest ballot proceeding before such an assessment may be imposed.
This Report consists of five (5) parts:
Part I
Plans and Specifications: A general description of the District, the improvements, and authorized services for parcels within the District will be assessed is provided in this section of the Report. The specific landscaping and lighting plans and associated facility specifications prepared in connection with the development of properties within the Deer Creek Manor subdivision (also known as the “Landscape Plans”) are on file in the offices of the City of Shasta Lake, and by reference these plans and specifications are made part of this Report. Based on these improvement plans and approved subdivision plans, it has been determined that the District will establish a single benefit zone encompassing all benefiting properties within the territory identified within the Boundary Map of the Deer Creek Manor Landscaping and Lighting District, attached and incorporated herein under Part IV of this Report. It should be noted that four (4) parcels within the Deer Creek Manor subdivision are not included within the District because they are accessed from Buckingham Drive and have no direct access or special benefit from the landscaping and lighting improvements provided by this District.
Part II
Method of Apportionment: A discussion of benefits the improvements and services provide to properties within the District and the method of calculating each property’s proportional special benefit and annual assessment. This section also identifies and outlines an Assessment Range Formula (Annual Inflation Adjustment) that provides for an annual adjustment to the maximum assessment rate that establishes limits on future assessments, but also provides for reasonable cost adjustments due to inflation without the added expense of additional property owner protest ballot proceedings.
Part III
District Budget: An annual cost to operate, maintain and service the landscaping and lighting improvements and amenities installed and constructed in connection with properties within the District. This budget includes direct maintenance costs and incidental expenses including, but not limited to, administration expenses and the collection of appropriate fund balances to establish the initial Maximum Assessment 122
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Rates approved by the property owners of record. The special benefit assessments are based on an estimate of the overall operation, maintenance and servicing costs minus any costs that are not assessed as special benefit. The assessments for each subsequent year shall be based on the estimated net annual cost for the City to operate, maintain and service the improvements for that fiscal year including the collection of funds in installments for periodic or long-term maintenance activities. The Maximum Assessment Rates (Rates per Equivalent Benefit Unit) identified in the budget of this Report establishes the initial Maximum Assessment Rates for the District in fiscal year 2024/2025 and shall be adjusted annually by the Assessment Range Formula described in the method of apportionment.
Part IV
District Diagram: A Diagram showing the exterior boundaries of the District is provided in this section of the Report and includes all parcels that will receive special benefits from the District improvements. Parcel identification, the lines and dimensions of each lot, parcel and subdivision of land within the District, are inclusive of all parcels as shown on the Shasta County Assessor's Parcel Maps as they existed at the time of the passage of the Resolution of Intention, and shall include all subsequent subdivisions, lot line adjustments or parcel changes therein. Said parcels of land are consistent with and identified by the following Shasta County Assessor's Parcel Maps: Book 075, Page 150, Parcel 046; Book 075, Page 570, Parcels 003 through 074; Book 075, Page 610, Parcels 001 through 026; and Book 075, Page 620, Parcels 001 through 028. Reference is hereby made to the Shasta County Assessor’s maps for a detailed description of the lines and dimensions of each lot and parcel of land within the District.
Part V
Assessment Roll: The assessment amount for each parcel is based on the parcel’s proportional special benefit as outlined in the method of apportionment and the initial Maximum Assessment Rates established in this Report. The Assessment Roll also provides the assessment amount for each parcel for the fiscal year 2024/2025 based on the method of apportionment and estimated expenses (budget) for fiscal year 2024/2025. 123
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I. PLANS AND SPECIFICATIONS
A. BENEFITING PROPERTIES WITHIN THE DISTRICT
The territory within the District totaling approximately thirty-six acres (36 acres), consists of all lots, parcels and subdivisions of land within the Deer Creek Manor subdivision that directly benefit from the improvements and services provided by the District. The district is comprised of 83 single-family residential properties within the Deer Creek Manor subdivision and various other properties that collectively represent the easements and public areas within the District.
The District is situated in the southern portion of the City of Shasta Lake generally located:
• North of Trinity Street;
• South of Pine Grove Avenue; and
• West of Cascade Boulevard and Interstate 5
The parcels within the District at the time this District was formed were identified on the Shasta County Assessor’s Secured Roll (as of July 18, 2007) and the Assessor’s Parcel Maps as follows:
Book 075, Page 150, Parcel 046;
Book 075, Page 560, Parcels 005 through 042; and
Book 075, Page 570, Parcels 001 through 051.
B. IMPROVEMENTS AUTHORIZED BY THE 1972 ACT
As generally defined by the Landscaping and Lighting Act of 1972 and applicable to this District, the improvements and associated assessments may include one or more of the following:
• The installation or planting of landscaping;
• The installation or construction of statuary, fountains, and other ornamental structures and facilities;
• The installation or construction of public lighting facilities including, but not limited to street lights and traffic signals;
• The installation or construction of any facilities which are appurtenant to any of the foregoing or which are necessary or convenient for the maintenance or servicing thereof;
• The installation of park/recreational improvements, including, but not limited to the following:
a. Land preparation, such as grading, leveling, cutting and filling, sod, landscaping, irrigation systems, sidewalks, and drainage. b. Lights, playground equipment, play courts, and public restrooms. c. The acquisition of land for park, recreational, or open-space purposes or any existing improvement otherwise authorized pursuant to this section. 124
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• The maintenance or servicing, of any of the foregoing including the furnishing of services and materials for the ordinary and usual maintenance, operation, and servicing of any improvement including but not limited to:
a. Repair, removal, or replacement of all or any part of any improvements; b. Grading, clearing, removal of debris, the installation or construction of curbs, gutters, walls, sidewalks, or paving, or water, irrigation, drainage, or electrical facilities;
c. Providing for the life, growth, health, and beauty of landscaping, including cultivation, irrigation, trimming, spraying, fertilizing, or treating for disease or injury;
d. The removal of trimmings, rubbish, debris, and other solid waste; e. The cleaning, sandblasting, and painting of walls and other improvements to remove or cover graffiti;
f. Electric current or energy, gas, or other illuminating agent for any public lighting facilities or for the lighting or operation of any other improvements; g. Water for the irrigation of any landscaping, the operation of any fountains, or the maintenance of any other improvements.
• Incidental expenses associated with the improvements including, but not limited to:
a. The cost of preparation of the report, including plans, specifications, estimates, diagram, and assessment;
b. The costs of printing, advertising, and the publishing, posting and mailing of notices;
c. Compensation payable to the County for collection of assessments; d. Compensation of any engineer or attorney employed to render services; • Any other expenses incidental to the construction, installation, or maintenance and servicing of the improvements;
• Costs associated with any elections held for the approval of a new or increased assessment.
C. DESCRIPTION OF IMPROVEMENTS
General Description of the Improvements
The purpose of this District is to ensure the ongoing maintenance, operation and servicing of local landscaping and street lighting improvements established or installed in connection with development of properties within the District. The improvements may consist of all or a portion of the public landscaped areas, street lighting and appurtenant facilities within and adjacent to the District. These improvements generally include, but are not limited to the materials, equipment, utilities, labor, contract services and incidental expenses necessary for the ongoing maintenance and operation of the landscaping and lighting improvements, amenities and appurtenant facilities within public properties, rights-of-way or easements including street lighting and various landscaped parkways, 125
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medians, slopes, open space areas, detention basins and related amenities including, but not limited to plantings, trees, monuments or other ornamental features, fencing, sidewalks and other facilities or landscapes constructed and installed as part of the development plans and agreements approved for the development of the lots and parcels within the District. The improvements maintained and funded entirely or partially through the District assessments are generally described as:
• Streetscape landscaping including street trees located on the perimeter of the development and interior streets that are within the public rights-of-way or easements and dedicated to the City for maintenance;
• Open space areas, slopes and landscaped drainage facilities established and/or constructed as part of developing properties within the District; • Public lighting facilities including internal and perimeter street lighting; safety lighting and/or ornamental lighting within landscaped improvement areas; • All appurtenant facilities, equipment, materials and utilities related to the aforementioned improvements; and
• Specifically not included as District improvements are those improvements located on private property, improvements and facilities that may be provided or maintained by an agency other than the City; improvements and facilities that may be provide by another assessment or tax levied by the City or any improvement provided and maintained by a Homeowner’s Association or similar entity.
Landscape Improvements
The landscape improvements for the District may include, but are not limited to turf, ground cover, shrubs and plants, trees, irrigation and drainage systems, ornamental lighting, masonry walls or other fencing, landscape improvements, monuments or other ornamental features and associated appurtenant facilities located within the landscape easements or public rights-of-way. Specifically the landscape improvement areas for this District are identified as:
• Landscape frontage on the south side of Pine Grove Avenue along the length of the District;
• Landscape areas of the entryway median and round-about on Jurak Way; • Landscape areas and decorative cobblestone concrete in 8 pop-out planters within the District;
• Isolated open space areas adjacent to lots 20, 21, 84 and 85; and • All appurtenant facilities, equipment, materials and utilities related to weed abatement, graffiti abatement, the trimming of trees and shrubs, and the aforementioned improvements.
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Public Lighting Improvements
The lighting improvements may include but are not limited to the cost of providing electrical energy and servicing of lighting fixtures, poles, meters, conduits, electrical cable and associated appurtenant facilities associated with:
• Public streetlights located on all public streets within and adjacent to the District including Pine Grove Avenue, Rissa Way, Jurak Way and Smith Avenue. (Estimated to be approximately 11 perimeter street lights and 12 internal street lights); and • Lighting facilities located within the landscaped areas that may include safety/security lights, and ornamental lights installed as part of the District’s landscape improvements and features.
Detailed maps and descriptions of the location and extent of the specific improvements maintained by the District are on file at the City of Shasta Lake and by reference are made part of this Report. These plans and specifications may be amended or modified from time to time to reflect future changes within the District or servicing of the improvements currently planned for this District. Those portions of the improvements that may be funded in whole or in part by other revenue sources as part of the approved development agreements, will not be included as part of the District assessments. The net annual cost to provide and maintain the improvements determined to be of special benefit shall be allocated to each property in proportion to the special benefits received from those various improvements.
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II. METHOD OF APPORTIONMENT
The 1972 Act permits the establishment of assessment districts by agencies for the purpose of providing certain public improvements, which include the construction, maintenance, and servicing of public lights, landscaping and appurtenant facilities. The 1972 Act further requires that the cost of these improvements be levied according to benefit rather than assessed value:
“The net amount assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefits received by each such lot or parcel from the improvements.” The method of apportionment described in this Report for allocation of special benefit assessments utilizes commonly accepted engineering practices and have been established pursuant to the 1972 Act and the provisions of the California Constitution.
The formulas used for calculating assessments reflects the composition of parcels within the District and the improvements and services provided, to fairly apportion the costs based on the special benefits to each parcel.
A. BENEFIT ANALYSIS
Each of the improvements, the associated costs and assessments have been carefully reviewed, identified and allocated based on special benefit pursuant to the provisions of the California Constitution and 1972 Act. The landscaping and lighting improvements associated with this District and for which properties will be assessed have been identified as necessary, required and/or desired for the orderly development of the properties within the District to their full potential, consistent with the development plans and applicable portions of the City General Plan. As such, the ongoing operation, servicing and maintenance of these improvements would be necessary and required of individual property owners for the development of such properties and the ongoing operation, servicing and maintenance of these improvements would be the financial obligation of those properties. Therefore, the improvements and the annual costs of ensuring the maintenance and operation of the improvements are considered a distinct and special benefit to the properties developed within the District.
The construction and installation of these improvements are only necessary for development of the properties within the District. As such, these improvements were not required nor necessarily desired by any properties or developments outside the District boundary and any benefit derived by properties outside the District boundaries is considered incidental. Therefore, it has been determined that the ongoing maintenance, servicing and operation of the District improvements provide no measurable general benefit to properties outside the District or to the public at large, but clearly provide distinct and special benefits to properties within the District.
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B. ASSESSMENT METHODOLOGY
The method of apportionment established for this District and described herein, reflects the proportional special benefit each property receives from the improvements and services based on the actual or land use of that parcel as compared to other properties within the District. The special benefit received by each lot or parcel is equated to the overall land use of parcels within the District based on the parcel’s actual land use or proposed development.
All special benefit costs associated with the improvements shall be fairly distributed among the parcels based upon the benefit received by each parcel. Additionally, in compliance with the California Constitution Article XIIID Section 4, each parcel’s assessment may not exceed the reasonable cost of the proportional special benefit conferred to that parcel. To identify and determine the special benefit received by each parcel and their proportionate share of the improvement costs it is necessary to consider the entire scope of the planned improvements as well as individual property development within the District. Upon review of the improvements it has been determined that each of the properties within the District receives special benefits from all the improvements funded by annual assessments and based on the overall planned development within the District a single zone of benefit is appropriate for the allocation of the assessments and proportional benefit.
The benefit formula used within the District reflects the composition of the parcels and the improvements and services provided, to fairly apportion the costs based on the special benefits to each assessable parcel. It has been previously determined that dedicated public easements, open space areas, public rights-of-ways, public greenbelts and parkways, utility rights-of-way, common areas, sliver parcels and bifurcated lots or any other property that cannot be developed, receive no special benefit from the improvements and are not assessed.
Equivalent Benefit Units
The method of apportionment established for most districts formed under the 1972 Act utilizes a weighted method of apportionment known as an Equivalent Benefit Unit (EBU) methodology (sometimes referred to as Equivalent Dwelling Units) that uses the singlefamily home site as the basic unit of assessment. A single-family home site equals one Equivalent Benefit Unit (EBU) and all other land uses are assigned a weighted EBU based on an assessment formula that equates various property characteristics to that of the single-family home site. This proportional weighting may be based on several factors that may include, but are not limited to: the type and status of development (land use), size of the property, location of the property, development plans or restrictions, vehicular trip generation, street frontage, population densities or other property related factors. For most districts the calculation of each parcel’s proportional special benefit can be reasonably determined by applying one or more of these factors.
While the Equivalent Benefit Unit method of apportioning special benefit is commonly used and applied to districts that have or may have a wide range of land use classifications (both residential and non-residential use) or have significant variations in the phasing of improvements and/or property development, this particular District involves 129
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only the development of single-family residential properties that will receive proportionately the same benefit from all the planned improvements. Therefore, each assessed parcel’s special benefits from the improvements are considered equal and each residential unit/parcel has been assigned one (1) EBU.
The following provides an overview of various land uses and their proportional special benefit as it applies or may apply to this District:
Single-Family Residential Units — This land use is defined as a fully subdivided residential home site with or without a structure. This land use classification shall be assessed at 1.0 EBU per lot or parcel.
Planned Residential Subdivision — This land use is defined as any property not fully subdivided, but has a specific number of residential lots or units approved for the parcel based on an approved tentative or final tract map or an approved development plan. This land use classification shall be assessed at 1.0 EBU per planned single-family residential unit.
Exempt Parcels — This land use classification identifies parcels that receive little or no benefit from the improvements and are assigned 0.00 EBU. This land use classification may include, but is not limited to lots or parcels identified as:
• Public streets and other roadways (typically not assigned an APN by the County); • Public Easements including greenbelts, parkways, parks, dedicated open space areas or utility rights-of-ways or other public lands that are considered part of the District improvements or have similar characteristics; and
• Properties with restricted development potential such as common areas, sliver parcels and bifurcated lots.
Assessment Calculations
The benefit formula and assessment calculation applied to parcels within the District is based on the parcel’s special benefit received as compared to all other parcels benefiting from the improvements. The net annual cost of the maintenance, servicing and operation of the improvements and facilities is proportionately and equitably spread to all parcels that benefit from the District improvements utilizing the proportional special benefit allocation outlined previously.
The following formulas are used to calculate each parcel’s proportional benefit and assessment.
Balance to Levy = Levy Amount per Benefit Unit
Number of Benefit Units (EBU) (Assessment Rate)
Assessment Rate x Parcel’s Calculated EBU = Parcel’s Assessment Amount 130
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C. ASSESSMENT RANGE FORMULA
All budget items may be impacted by inflation in subsequent years. In an effort to minimize this impact on the District and ensure the long life of the improvements, an assessment range formula for inflation is included as part of the maximum assessment rate presented to the property owners within the District for approval. The formula, as described herein, provides for annual inflationary adjustment to the maximum assessment rate that may be imposed each year without requiring the extensive procedure and cost of balloting for normal operational cost increases. The purpose of establishing an assessment range formula is to provide for reasonable increases and inflationary adjustments to the assessment amounts without requiring costly noticing, mailing, and ballot procedures, which would further increase the assessments. The annual inflationary formula (assessment range formula) described herein is part of the assessment approved by the property owners and should provide for modest increases to the assessment revenues to meet anticipated cost increases in labor and materials that result from normal inflationary factors.
Commencing each fiscal year thereafter, the maximum assessment rate established in the previous fiscal year shall be adjusted by the greater of:
(1) Three percent (3.0%); or
(2) The percentage increase of the Local Consumer Price Index (CPI).
The Consumer Price Index used for the inflationary adjustment shall be for the San Francisco-Oakland-San Jose, since renamed to San Francisco-Oakland-Hayward Area for All Urban Consumers, as established by the U.S. Bureau of Labor Statistics.
Each fiscal year the City shall identify the annual percentage change in the CPI, using the difference over a 12-month period between the current year and of the previous year. This annual percentage change in the CPI is generally reflected by the percentage change for the preceding calendar year (January to December), but a similar time period may be used if more current data is available. This percentage difference shall then establish the range of increase to the maximum assessment rates allowed based on CPI. If the percentage change in the CPI is less than three percent (3%), the maximum assessment rates shall be increased by three percent. Should the Bureau of Labor Statistics revise such index or discontinue the preparation of such index, the City shall use the revised index or comparable system as approved by the City Council for determining fluctuations in the cost of living.
The adjusted maximum assessments are calculated each fiscal year independent of the annual budget and annual assessments. Although the adjusted maximum assessments will increase each year, the budget and annual assessment rates adopted for a fiscal year may not change from the previous fiscal year. If the budget and the corresponding District assessments for that fiscal year do not require an increase or the increase is less than the allowable adjusted maximum assessment rates, then the assessments required to meet the expenditures shall be applied. If the budget and the corresponding assessments for a given fiscal year require an increase greater than the adjusted maximum assessment rates, then the assessments are considered increased assessments and mailed notices and approval of the property owners through a property owner ballot proceeding would be required before the assessment increases may be imposed.
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III. DISTRICT BUDGET
The following provides the budget establishing the maximum annual assessment rates for the District for fiscal year 2024/2025. The budget includes an estimate of anticipated expenditures and revenues associated with the maintenance and operation of the improvements. The budget and assessment for fiscal year 2024/2025 reflect the anticipated costs and expenses to provide the improvements for all twelve (12) months of the fiscal year.
Starting Fiscal Year 2015/2016, the City began maintenance, operation and servicing of the local landscaping and street lighting improvements. The City has decided to Levy the parcels within the District at $255.00 for Fiscal Year 2024/2025. This will be the ninth levy since the creation of the District in 2007/2008.
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City of Shasta Lake
Fiscal Year 2024/2025 Budget
DEER CREEK MANOR LANDSCAPING AND LIGHTING DISTRICT
ANNUAL MAINTENANCE (DIRECT COSTS) District Totals
Landscape and Lighting Maintenance Expenses
Turf, Landscape and Facility Maintenance $8,000
Median Maintenance 400
Open Space Maintenance 400
Tree Maintenance 500
Landscape Utilities (Water/Electricity) 6,500
Streetlight Maintenance and Energy 875
Miscellaneous Materials and Equipment 380
Total Landscaping and Lighting Maintenance $17,055
REPLACEMENT/REHABILITATION (CIP)
Collection for Future Rehabilitation/Replacements
Turf, Landscape and Facility Rehabilitation/Replacement $500 Median Rehabilitation/Replacement 100
Open Space Rehabilitation/Replacement 100
Tree Rehabilitation/Replacement 1,500
Total Collection for Capital Improvement/Rehabilitation Fund $2,200
ADMINISTRATION
Professional Fees for Admin $500
City Annual Admin 250
County Administration Fee 58
Miscellaneous Administrative Expenses 150
Total Annual Administration Costs $958
Total Costs and Expenses $20,213
Levy Adjustments
Reserve Fund / CIP Collection $952
Rounding 0
BALANCE TO LEVY $21,165
DISTRICT STATISTICS
Total Parcels in District 88
Parcels Levied 83
Total EBU 83.00
Prior Year Levy per EBU $255.00
Proposed Assessment per EBU $255.00
Annual Inflator (greater of CPI or 3%) 3.00%
Maximum Assessment Rate per EBU $565.4482
FUND BALANCE INFORMATION
Beginning Fund Balance (Reserves and CIP) $39,828
Reserve Fund/CIP Collection 952
Estimated Ending Fund Balance (Reserves and CIP) $40,780 Note: Totals may not foot due to rounding.
133
FY 2024/2025 Deer Creek Manor Landscape and Lighting District Page 14 of 16
IV. DISTRICT DIAGRAM
The parcels within this District consist of lots, parcels and subdivisions of land located in the planned residential development known as Deer Creek Manor. The District covers approximately thirty-six acres (36 acres) in the City of Shasta Lake.
The following District Diagram is based on the Shasta County Assessor’s Maps and the Shasta County Assessor’s information and identifies all the parcels of land within the District, as the same existed at the time this Report was prepared. The combination of this map and the Assessment Roll contained in this Report constitute the District Assessment Diagram.
134
FY 2024/2025 Deer Creek Manor Landscape and Lighting District Page 15 of 16
135
FY 2024/2025 Deer Creek Manor Landscape and Lighting District Page 16 of 16
V. ASSESSMENT ROLL
Parcel identification for each lot or parcel within the District is based on the Assessment Diagram presented herein and is based on available parcel maps and property data from the Shasta County Assessor’s Office at the time the Engineer’s Report was prepared. A listing of the lots and parcels assessed within this District along with the assessment amounts is provided herein.
Non-assessable lots or parcels may include, but are not limited to, public streets and other roadways (typically not assigned an APN by the County); dedicated public easements, open space areas, rights-of-way, common areas; bifurcated lots, and any other property that cannot be developed or has little or no value. These types of parcels are considered to receive little or no benefit from the improvements and are therefore exempted from assessment.
If any parcel submitted for collection is identified by the County Auditor-Controller to be an invalid parcel number for the fiscal year, a corrected parcel number and/or new parcel numbers will be identified and resubmitted to the County Auditor-Controller. The assessment amount levied and collected for the resubmitted parcel or parcels shall be based on the method of apportionment and assessment rate described in this Report as approved by the City Council. Therefore, if a single parcel is subdivided to multiple parcels, the assessment amount applied to each of the new parcels shall be recalculated and applied according to the approved method of apportionment and assessment rate rather than a proportionate share of the original assessment.
The District is going to assess assessable parcels during the Fiscal Year 2024/2025. The following is a list of parcels, the assessment and the maximum assessment amounts as determined by the assessment rates and method of apportionment described herein. 136
Assessor's Parcel Number Land Use Zone Benefit Units Lot Max Tax Charge 075-150-046-000 GOV A 0.00 1 $0.00 $0.00
075-570-003-000 SFR A 1.00 2 565.45 255.00
075-570-004-000 SFR A 1.00 3 565.45 255.00
075-570-005-000 SFR A 1.00 4 565.45 255.00
075-570-006-000 SFR A 1.00 5 565.45 255.00
075-570-007-000 SFR A 1.00 6 565.45 255.00
075-570-008-000 SFR A 1.00 7 565.45 255.00
075-570-009-000 SFR A 1.00 8 565.45 255.00
075-570-010-000 SFR B 1.00 9 565.45 255.00
075-570-011-000 SFV B 1.00 10 565.45 255.00
075-570-012-000 SFR B 1.00 11 565.45 255.00
075-570-013-000 SFR B 1.00 12 565.45 255.00
075-570-016-000 SFR A 1.00 13 565.45 255.00
075-570-019-000 SFR A 1.00 14 565.45 255.00
075-570-020-000 SFR A 1.00 15 565.45 255.00
075-570-021-000 SFR A 1.00 16 565.45 255.00
075-570-022-000 SFR A 1.00 17 565.45 255.00
075-570-023-000 SFR A 1.00 18 565.45 255.00
075-570-024-000 SFR A 1.00 19 565.45 255.00
075-570-025-000 SFR A 1.00 20 565.45 255.00
075-570-026-000 SFR A 1.00 21 565.45 255.00
075-570-027-000 SFR A 1.00 22 565.45 255.00
075-570-028-000 SFR A 1.00 23 565.45 255.00
075-570-029-000 SFR A 1.00 24 565.45 255.00
075-570-030-000 SFR A 1.00 25 565.45 255.00
075-570-031-000 SFR A 1.00 26 565.45 255.00
075-570-032-000 SFR A 1.00 27 565.45 255.00
075-570-033-000 SFR A 1.00 28 565.45 255.00
075-570-034-000 SFR A 1.00 29 565.45 255.00
075-570-035-000 SFR A 1.00 30 565.45 255.00
075-570-036-000 SFR A 1.00 31 565.45 255.00
075-570-037-000 SFR A 1.00 32 565.45 255.00
075-570-038-000 SFR A 1.00 33 565.45 255.00
075-570-039-000 SFR A 1.00 34 565.45 255.00
075-570-040-000 SFR A 1.00 35 565.45 255.00
075-570-041-000 SFR A 1.00 36 565.45 255.00
075-570-042-000 SFR A 1.00 37 565.45 255.00
075-570-047-000 GOV A 0.0 38 0.00 0.00
075-570-048-000 GOV A 0.0 39 0.00 0.00
075-570-049-000 GOV A 0.0 40 0.00 0.00
075-570-050-000 GOV A 0.0 41 0.00 0.00
075-570-052-000 SFR A 1.00 42 565.45 255.00
075-570-054-000 SFR A 1.00 43 565.45 255.00
075-570-057-000 SFR A 1.00 44 565.45 255.00
075-570-063-000 SFR A 1.00 45 565.45 255.00
075-570-064-000 SFR A 1.00 46 565.45 255.00
075-570-065-000 SFR A 1.00 47 565.45 255.00
075-570-070-000 SFR A 1.00 48 565.45 255.00
075-570-072-000 SFR A 1.00 49 565.45 255.00
075-570-073-000 SFR A 1.00 50 565.45 255.00
075-570-074-000 SFR A 1.00 51 565.45 255.00
075-610-001-000 SFR A 1.00 52 565.45 255.00
075-610-002-000 SFR A 1.00 53 565.45 255.00
075-610-003-000 SFR A 1.00 54 565.45 255.00
075-610-004-000 SFR A 1.00 55 565.45 255.00
075-610-005-000 SFR A 1.00 56 565.45 255.00
075-610-006-000 SFR A 1.00 57 565.45 255.00
075-610-007-000 SFR A 1.00 58 565.45 255.00
075-610-008-000 SFR A 1.00 59 565.45 255.00
075-610-009-000 SFR A 1.00 60 565.45 255.00
075-610-010-000 SFR A 1.00 61 565.45 255.00
075-610-011-000 SFR A 1.00 62 565.45 255.00
075-610-012-000 SFR A 1.00 63 565.45 255.00
075-610-013-000 SFR A 1.00 64 565.45 255.00
City of Shasta Lake
Deer Creek Landscaping and Lighting District
Preliminary Assessment Roll
Fiscal Year 2024/2025
Deer Creek Manor DMD Fiscal Year 2024/2025 Preliminary Assessment Page 1 of 2 137
Assessor's Parcel Number Land Use Zone Benefit Units Lot Max Tax Charge City of Shasta Lake
Deer Creek Landscaping and Lighting District
Preliminary Assessment Roll
Fiscal Year 2024/2025
075-610-014-000 SFR A 1.00 65 565.45 255.00
075-610-015-000 SFR A 1.00 66 565.45 255.00
075-610-016-000 SFR A 1.00 67 565.45 255.00
075-610-017-000 SFV A 1.00 68 565.45 255.00
075-610-026-000 SFV A 1.00 69 565.45 255.00
075-620-001-000 SFR A 1.00 70 565.45 255.00
075-620-002-000 SFR A 1.00 71 565.45 255.00
075-620-003-000 SFR A 1.00 72 565.45 255.00
075-620-004-000 SFR A 1.00 73 565.45 255.00
075-620-005-000 SFV A 1.00 74 565.45 255.00
075-620-006-000 SFR A 1.00 75 565.45 255.00
075-620-007-000 SFR A 1.00 76 565.45 255.00
075-620-008-000 SFR A 1.00 77 565.45 255.00
075-620-009-000 SFR A 1.00 78 565.45 255.00
075-620-010-000 SFR A 1.00 79 565.45 255.00
075-620-011-000 SFR A 1.00 80 565.45 255.00
075-620-012-000 SFR A 1.00 81 565.45 255.00
075-620-013-000 SFR A 1.00 82 565.45 255.00
075-620-014-000 SFV A 1.00 83 565.45 255.00
075-620-015-000 SFR A 1.00 84 565.45 255.00
075-620-016-000 SFR A 1.00 85 565.45 255.00
075-620-017-000 SFR A 1.00 86 565.45 255.00
075-620-026-000 SFR A 1.00 87 565.45 255.00
075-620-028-000 SFR A 1.00 88 565.45 255.00
Total: 83.00 $46,932.20 $21,165.00
Parcel Count: 88
Deer Creek Manor DMD Fiscal Year 2024/2025 Preliminary Assessment Page 2 of 2 138
RESOLUTION NO. 2024-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SHASTA LAKE,
STATE OF CALIFORNIA INITIATING PROCEEDINGS FOR THE ANNUAL LEVY
AND COLLECTION OF ASSESSMENTS FOR THE DEER CREEK MANOR
DRAINAGE MAINTENANCE DISTRICT FOR FISCAL YEAR 2024/2025 PURSUANT TO THE BENEFIT ASSESSMENT ACT OF 1982; AND ORDERING THE PREPARATION OF AN ENGINEER’S REPORT IN CONNECTION
THEREWITH
THE CITY COUNCIL OF THE CITY OF SHASTA LAKE FINDS, DETERMINES, ORDERS AND RESOLVES AS FOLLOWS:
Section 1. The City Council through previous resolutions has established and levied annual assessments and charges for the Deer Creek Manor Drainage Maintenance District (hereinafter referred to as the “District”). The Deer Creek Manor Drainage Maintenance District was formed and is levied pursuant to the provisions of the Benefit Assessment Act 1982, being chapter 6.4 of the California Government Code, commencing with Section 54703 (hereinafter referred to as the “1982 Act”). The 1982 Act provides for the collection of assessments and charges by the County of Shasta on behalf of the City of Shasta Lake to pay for the costs and expenses required to service and maintain the drainage (storm drain) improvements and related thereto.
Section 2. The general location and boundaries of the proposed District including the amendment to the boundaries is shown on maps on file in the office of the City Clerk, and is incorporated herein by reference, and open to public inspection. The designation of the existing District is as follows: “Deer Creek Manor Drainage Maintenance District”.
Section 3. Improvements. The proposed improvements include the operation, maintenance and servicing of the street and drainage improvements and appurtenant facilities that are necessary and essential requirements for the orderly development of properties within the District to their full potential, consistent with the conditions for development of the properties, and protection of downstream properties which could be negatively affected by increased storm runoff from the development of these properties. These improvements generally include, but are not limited to the repair of potholes, cracks or other common failures in the asphalt surface; repair or replacement of curbs, gutters, driveway approaches and sidewalks as required in connection with the maintenance of the streets; repair or installation of street signs, barricades, fencing or other delineation; mechanized sweeping and cleaning of the streets and gutters; slurry sealing, overlays and re-striping of the street surfaces. The improvements also generally include, but are not limited to the grading of access perimeter roads; repair of erosion to access roads; debris clearance; dust control through the application of soil stabilization agents; weed abatement; mosquito and vector control; water treatment and monitoring; maintenance, cleaning and minor repairs to storm drain inlets, outlets, pumps, filters, pipes and other drainage related equipment. Detailed maps and descriptions of the location and extent of the specific improvements to be maintained by the District are on file in the Office of Public Works of the City of Shasta Lake and by reference these plans and specifications are made part of this Resolution. 139
Section 4. The City Council hereby designates Willdan Financial Services as the Engineer for the purposes of these proceedings and orders the Engineer to prepare and file with the City Clerk a written report in accordance for that portion of the fiscal year 2024/2025 commencing July 1, 2024 and ending June 30, 2025. Such Report shall refer to the District by its distinctive designations. Accordance with Chapter 6.4 of the California Government Code as required by Section 54703 of the 1982 Act. Said Engineer’s Report shall contain a description of the improvements and services, an estimate of the costs financed by the levy, the properties benefiting from the improvements, the method of apportioning the assessments and calculating the charges, and any substantial changes to the existing improvements.
Section 5. Lots or parcels within the District that are owned or used by any county, city, city and county, special district or any other local or regional governmental entity, the State of California or the United States shall be assessed unless the City demonstrates by clear and convincing evidence that such lots or parcels receive no special benefit from the proposed improvements.
140
*********
PASSED, APPROVED, AND ADOPTED THIS day of , 2024.
STATE OF CALIFORNIA )
COUNTY OF SHASTA ) ss
CITY OF SHASTA LAKE )
I, _____________________________________, City Clerk of the City of Shasta Lake, County of Shasta, State of California do hereby certify that the foregoing Resolution No. was adopted by the City Council of said City of Shasta Lake at a regular meeting of said council held on the _______day of _____________, 2024 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAINED:
_____________________________________
JANICE POWELL, MAYOR
CITY OF SHASTA LAKE
STATE OF CALIFORNIA
ATTEST:
_____________________________________
CHARITY TATLOW, CITY CLERK
CITY OF SHASTA LAKE
STATE OF CALIFORNIA
141
RESOLUTION NO. 2024-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SHASTA LAKE,
COUNTY OF SHASTA, STATE OF CALIFORNIA PRELIMINARILY APPROVING
THE REPORT OF THE ENGINEER IN CONNECTION WITH THE ANNUAL LEVY
OF AND COLLECTION OF ASSESSMENTS OF THE DEER CREEK MANOR DRAINAGE MAINTENANCE DISTRICT FOR FISCAL YEAR 2024/2025, PURSUANT TO THE BENEFIT ASSESSMENT ACT OF 1982
THE CITY COUNCIL OF THE CITY OF SHASTA LAKE FINDS, DETERMINES, ORDERS AND RESOLVES AS FOLLOWS:
Section 1. The City Council pursuant to provisions of the Benefit Assessment Act of 1982, being Chapter 6.4 of the California Government Code, commencing with Section 54703 (hereinafter referred to as the “1982 Act”) did by previous Resolution, order the preparation of the Fiscal Year 2024/2025 Engineer’s Report for the Deer Creek Manor Drainage Maintenance District (hereinafter referred to as the “District”), by its previous resolution initiated proceedings for the annual levy and collection of assessments and consideration of an amendment to the boundaries of Deer Creek Manor Drainage Maintenance District (hereinafter referred to as the “District”) as described on maps of the District on file in the office of the City Clerk and incorporated herein by reference, and the levy and collection of assessments against the assessable lots and parcels of land within such District for the fiscal year commencing July 1, 2024 and ending June 30, 2025 and ordered the Engineer, Willdan Financial Services, to prepare and file a written report in accordance , with Section 54703 of the 1982 Act has prepared and filed with the City Clerk an Engineer’s Report for fiscal year 2024/2025 and said report has been presented to the City Council and is incorporated herein by reference.
Section 2. The Engineer has prepared and filed with the City Clerk of the City of Shasta Lake and the City Clerk has presented to the City Council such report entitled "City of Shasta Lake Engineer’s Report, Deer Creek Manor Drainage Maintenance, Engineer’s Annual Levy Report” (hereinafter referred to as the "Report") which pertains to the annual levy of assessments and the amendment to the boundaries of the District.
Section 3. The City Council has carefully examined and reviewed the Report, and the Report is hereby approved as filed.
142
*********
PASSED, APPROVED, AND ADOPTED THIS day of , 2024.
STATE OF CALIFORNIA )
COUNTY OF SHASTA ) ss
CITY OF SHASTA LAKE )
I, _____________________________________, City Clerk of the City of Shasta Lake, County of Shasta, State of California do hereby certify that the foregoing Resolution No. was adopted by the City Council of said City of Shasta Lake at a regular meeting of said council held on the _______day of _____________, 2024 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAINED:
_____________________________________
JANICE POWELL, MAYOR
CITY OF SHASTA LAKE
STATE OF CALIFORNIA
ATTEST:
_____________________________________
CHARITY TATLOW, CITY CLERK
CITY OF SHASTA LAKE
STATE OF CALIFORNIA
143
RESOLUTION NO. 2024 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SHASTA LAKE, COUNTY
OF SHASTA, STATE OF CALIFORNIA DECLARING ITS INTENTION TO ORDER THE
ANNUAL LEVY AND COLLECTION OF ASSESSMENTS OF DEER CREEK MANOR DRAINAGE MAINTENANCE DISTRICT FISCAL YEAR 2024/2025 PURSUANT TO THE BENEFIT ASSESSMENT ACT OF 1982, AND APPOINTING A TIME AND PLACE FOR
PUBLIC HEARING PROTESTS
THE CITY COUNCIL OF THE CITY OF SHASTA LAKE FINDS, DETERMINES, ORDERS AND RESOLVES AS FOLLOWS:
Section 1. By its previous resolution, the City Council initiated proceedings pursuant to the Benefit Assessment Act of 1982, being chapter 6.4, the California Government Code, commencing with Section 54703 (hereinafter referred to as the “1982 Act”), for the levy and collection of annual assessments against the assessable lots and parcels of land within the Deer Creek Manor Drainage Maintenance District (hereinafter referred to as the “District”) described on maps on file in the office of the City Clerk and incorporated herein by reference, for fiscal year 2024/2025 and ordered the Engineer, Willdan Financial Services, to prepare and file a written report in accordance with the 1982 Act. The Engineer has prepared and filed a written report (the “Report”) with the City Clerk, which pertains to the annual levy and collection of assessments and amendment to the boundaries of the District; and by previous resolution, the City Council approved the Engineer's Report.
Section 2. The City Council hereby (1) declares its intention to order the annual levy and collection of assessments against the assessable lots and parcels of land within such District for that portion of the fiscal year commencing July 1, 2024 and ending June 30, 2025 and (2) to pay the costs and expenses of the improvements described in Section 3. The assessments proposed by this resolution were approved by the property owners pursuant to a mailed ballot election conducted in accordance with the 1982 Act. The City Council in subsequent fiscal years may thereafter impose the assessment at any rate or amount that is less than or equal to the maximum assessment amount authorized for previous Fiscal Year, increased each year by the greater of 3% or the percentage increase of the Consumer Price Index, All Urban Consumers, for the San Francisco-OaklandHayward, CA (“CPI”), as determined by the United States Department of Labor, or its successor without conducting another mailed ballot election.
Section 3. The proposed improvements may be briefly described as follows: the operation, maintenance and servicing of the street and drainage improvements and appurtenant facilities that are necessary and essential requirements for the orderly development of properties within the District to their full potential, consistent with the conditions for development of the properties, and protection of downstream properties which could be negatively affected by increased storm runoff from the development of these properties. These improvements generally include, but are not limited to the repair of potholes, cracks or other common failures in the asphalt surface; repair or replacement of curbs, gutters, driveway approaches and sidewalks as required in connection with the maintenance of the streets; repair or installation of street signs, barricades, fencing or other delineation; mechanized sweeping and cleaning of the streets and gutters; slurry sealing, overlays and re-striping of the street surfaces. The improvements also generally include, but are not limited to the grading of access perimeter roads; repair of erosion to access roads; debris clearance; dust 144
control through the application of soil stabilization agents; weed abatement; mosquito and vector control; water treatment and monitoring; maintenance, cleaning and minor repairs to storm drain inlets, outlets, pumps, filters, pipes and other drainage related equipment. Detailed maps and descriptions of the location and extent of the specific improvements to be maintained by the District are on file in the Office of Public Works of the City of Shasta Lake and by reference these plans and specifications are made part of this Resolution.
Section 4. The general location and boundaries of the proposed District including the amendment to the boundaries is shown on maps on file in the office of the City Clerk, and is incorporated herein by reference, and open to public inspection. The designation of the existing District is as follows: “Deer Creek Manor Drainage Maintenance District”.
Section 5. Reference is hereby made to the Engineer's Annual Levy Report, on file in the office of the City Clerk and open to public inspection, for a full and detailed description of the improvements, the amended boundaries of the District and the proposed assessments upon assessable lots and parcels of land within the District.
Section 6. Notice is hereby given that on the 21st day of May, 2024 at 6:00pm, a public hearing will be held in the City Council Chambers located at 4488 Red Bluff Street, Shasta Lake, regarding the Deer Creek Manor Drainage Maintenance District. The public hearing will afford interested persons the opportunity to hear and be heard.
Section 7. The City Clerk is hereby authorized and directed to give notice of the public hearing by publishing this resolution not less than one time and not less than ten days prior to the above hearing date as set forth in Section 6 and in accordance with law.
Section 8. Lots or parcels within the District that are owned or used by any county, city, city and county, special district or any other local or regional governmental agency, the State of California or the United States shall be assessed unless the City demonstrates by clear and convincing evidence that such lots or parcels receive no special benefit from the proposed improvements.
145
*********
PASSED, APPROVED, AND ADOPTED THIS day of , 2024.
STATE OF CALIFORNIA )
COUNTY OF SHASTA ) ss
CITY OF SHASTA LAKE )
I, _____________________________________, City Clerk of the City of Shasta Lake, County of Shasta, State of California do hereby certify that the foregoing Resolution No. was adopted by the City Council of said City of Shasta Lake at a regular meeting of said council held on the _______day of _____________, 2024 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAINED:
_____________________________________
JANICE POWELL, MAYOR
CITY OF SHASTA LAKE
STATE OF CALIFORNIA
ATTEST:
_____________________________________
CHARITY TATLOW, CITY CLERK
CITY OF SHASTA LAKE
STATE OF CALIFORNIA
146
27368 Via Industria
Suite 200
Temecula, CA 92590
T 951.587.3500 | 800.755.6864
F 951.587.3510
www.willdan.com/financial
City of Shasta Lake
Deer Creek Manor
Drainage Maintenance District
2024/2025 ENGINEER’S ANNUAL LEVY REPORT
Intent Meeting: May 7, 2024
Public Hearing: May 21, 2024
147
AFFIDAVIT FOR THE ENGINEER’S REPORT
DEER CREEK MANOR DRAINAGE MAINTENANCE DISTRICT
Establishment of Annual Assessments for the:
City of Shasta Lake
County of Shasta, State of California
This Final Engineer’s Report (the “Report”) and the enclosed District Diagram showing the exterior boundaries of the territory formed as the Deer Creek Manor Drainage Maintenance District (hereinafter referred to as “District”); and each lot, parcel, and subdivision of land within said territory as the same existed at the time of the passage of the Resolution of Intention. Reference is hereby made to the Shasta County Assessor’s maps for a detailed description of the lines and dimensions of each lot, parcel, and subdivision of land within said territory and said District. The enclosed Report that includes a description of the plans and specifications, method of apportionment, budgets and special benefit assessments associated therewith. The undersigned respectfully submits the enclosed Report as directed by the City Council.
Dated this ____________ day of ______________, 2024.
Willdan Financial
Assessment Engineer
On Behalf of the City of Shasta Lake
By: ________________________________
Chonney Gano, Project Manager
District Administration Services
By: ________________________________
Tyron Peters
PE # C 81888
148
TABLE OF CONTENTS
INTRODUCTION.....................................................................................................1 I. PLANS AND SPECIFICATIONS .......................................................................4 A. BENEFITING PROPERTIES WITHIN THE DISTRICT .............................4 B. FUNDING AUTHORIZED BY THE 1982 ACT...........................................4 C. DESCRIPTION OF IMPROVEMENTS......................................................5 Drainage Maintenance .................................................................................................... 5 II. METHOD OF APPORTIONMENT ...................................................................7 A. BENEFIT ANALYSIS ................................................................................7 B. ASSESSMENT METHODOLOGY............................................................8 Equivalent Benefit Units................................................................................................. 8 Assessment Calculations............................................................................................... 9 C. ASSESSMENT RANGE FORMULA........................................................10 III. DISTRICT BUDGET .......................................................................................11 IV. DISTRICT DIAGRAM.....................................................................................13 V. ASSESSMENT ROLL....................................................................................15 149
FY 2024/2025 Deer Creek Manor Drainage Maintenance District Page 1 of 15
INTRODUCTION
Pursuant to the provisions of the Benefit Assessment Act of 1982, being Chapter 6.4 of the California Government Code, commencing with Section 54703 (hereafter referred to as the “1982 Act”), and in compliance with the substantive and procedural requirements of the California State Constitution Article XIIID (hereafter referred to as the “California Constitution”), the City Council of the City of Shasta Lake, County of Shasta, State of California (hereafter referred to as the “City”), formed and levied special benefit assessments for the district designated as:
City of Shasta Lake
Deer Creek Manor Drainage Maintenance District
(hereafter referred to as the “District”), which includes all lots and parcels of land within the residential subdivisions known as Deer Creek Manor that have been determined to receive special benefits from the improvements and facilities installed and constructed in conjunction with the development of such residential properties within the City limits of Shasta Lake. This Engineer’s Report (hereafter referred to as the “Report”) has been prepared as required pursuant to Article 4, Section 54716 of the 1982 Act.
The City Council formed the District to levy and collect annual assessments for Shasta County (the “County”) tax rolls to provide ongoing funding for the costs and expenses required to service and maintain the drainage (storm drain) improvements and related infrastructure that have been constructed in association with the development of properties within the District. The improvements, maintenance and services provided by the District, and the assessments described herein, are made pursuant to the 1982 Act and the substantive and procedural provisions of the California Constitution.
This Report describes the District, the improvements, and the assessments levied against properties in connection with the special benefits that the properties will receive from the maintenance and servicing of the District improvements and facilities commencing in Fiscal Year 2024/2025. The assessments described herein will provide a funding source (annual assessments) for the continued operation, maintenance and servicing of the drainage improvements, and related infrastructure (facilities).
The word “parcel,” for the purposes of this Report, refers to an individual property assigned its own Assessor’s Parcel Number (APN) by the County Assessor’s Office. The County Auditor-Controller uses Assessor’s Parcel Numbers and specific Fund Numbers to identify properties assessed on the tax roll for special benefit assessments.
Each subsequent fiscal year, a Report shall be prepared and presented to the City Council describing any changes to the services, the annual budget and assessments for that fiscal year, and the City Council shall hold a noticed public hearing regarding these matters prior to approving and ordering the levy of assessments. If the annual budget for the District requires an assessment that exceeds the maximum assessment described herein (as approved by the property owners at the time of the District formation), the new or increased assessment must be confirmed through another property owner protest ballot proceeding before such an assessment may be imposed.
150
FY 2024/2025 Deer Creek Manor Drainage Maintenance District Page 2 of 15
This Report consists of five (5) parts:
Part I
Plans and Specifications: A general description of the District, the improvements, and authorized services for parcels within the District will be assessed is provided in this section of the Report. The specific drainage plans and associated facility specifications prepared in connection with the development of properties within the Deer Creek Manor subdivision (also known as the “Drainage Plans”) are on file in the offices of the City of Shasta Lake, and by reference these plans and specifications are made part of this Report. Based on these improvement and subdivision plans, it has been determined that the District will establish two (2) benefit zones. Four (4) parcels within the Deer Creek Manor subdivision shall not be a part of the District. These four parcels are accessed from Buckingham Drive and it has been determined that the development of these properties do not require the construction of the improvements associated with this District and therefore receive no special benefit from the drainage facilities provided and maintained by the District.
Part II
Method of Apportionment: A discussion of benefits the improvements and services provide to properties within the District and the method of calculating each property’s proportional special benefit and assessment. This section also identifies and outlines an Assessment Range Formula (Annual Inflation Adjustment) that provides for an annual adjustment to the maximum assessment rate that establishes limits on future assessments, but also provides for reasonable cost adjustments due to inflation without the added expense of additional property owner protest ballot proceedings.
Part III
District Budget: The annual costs to operate, maintain and service the drainage improvements installed and constructed to support the development of properties within the District. This budget includes direct maintenance costs and incidental expenses including, but not limited to, administration expenses and the collection of appropriate fund balances to establish the initial Maximum Assessment Rates approved by the property owners of record. The special benefit assessments are based on an estimate of the overall operation, maintenance and servicing costs minus any costs that are not assessed as special benefit. The assessments for each subsequent year shall be based on the estimated net annual cost for the City to operate, maintain and service the improvements for that fiscal year including the collection of funds in installments for periodic or long-term maintenance activities. The Maximum Assessment Rates (Rates per Equivalent Benefit Unit) identified in the budgets of this Report establish the Maximum Assessment Rates for the District in Fiscal Year 2024/2025 and shall be adjusted annually by the Assessment Range Formula described in the method of apportionment.
Part IV
District Diagram: A Diagram showing the exterior boundaries of the District is provided in this section of the Report and includes all parcels that will receive special benefits from the District improvements. Parcel identification, the lines and dimensions of each lot, parcel and subdivision of land within the District are inclusive of all parcels as shown on 151
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the Shasta County Assessor's Parcel Maps as they existed at the time this Report was prepared and shall include all subsequent subdivisions, lot line adjustments or parcel changes therein. Said parcels of land are consistent with and identified by the following Shasta County Assessor's Parcel Maps: Book 075, Page 150, Parcel 046; Book 075,
Book 075, Page 620, Parcels 001 through 028 and reference is hereby made to the Shasta County Assessor’s maps for a detailed description of the lines and dimensions of each lot and parcel of land within the District.
Part V
Assessment Roll: The assessment amount for each parcel is based on the parcel’s proportional special benefit as outlined in the method of apportionment and the initial Maximum Assessment Rates established in this report. The Assessment Roll also provides the assessment amount for each parcel for the Fiscal Year 2024/2025 based on the method of apportionment and estimated expenses (budget) for Fiscal Year 2024/2025.
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I. PLANS AND SPECIFICATIONS
A. BENEFITING PROPERTIES WITHIN THE DISTRICT
The territory within the District, totaling approximately thirty-six acres (36 acres), consists of all lots, parcels and subdivisions of land within the Deer Creek Manor subdivision that directly benefit from the improvements and services provided by the District. The District is comprised of 83 of the 88 single-family residential properties within the Deer Creek Manor subdivision and various other properties that collectively represent the easements and public areas within the District.
The District is situated in the southern portion of the City of Shasta Lake generally located:
• North of Trinity Street;
• South of Pine Grove Avenue; and
• West of Cascade Boulevard and Interstate 5
The parcels within the District at the time this District was formed were identified on the Shasta County Assessor’s Secured Roll (as of July 18, 2007) and the Assessor’s Parcel Maps as follows:
Book 075, Page 150, Parcel 046,
Book 075, Page 560, Parcels 005 through 042; and
Book 075, Page 570, Parcels 001 through 051,
B. FUNDING AUTHORIZED BY THE 1982 ACT
As generally defined by the Benefit Assessment Act of 1982 and applicable to this District, the City imposed a special benefit assessment to finance the maintenance and operation costs of the following services:
1) Drainage and Flood Control
In addition to imposing a benefit assessment for the annual maintenance and operation of the District improvements, the City may authorize an assessment or utilize existing assessment revenues to finance the installation, construction or replacement of drainage and flood control facilities. While such activities are permitted under the 1982 Act and may be applicable to this District, the funds necessary to perform such services or activities are generally greater than can be reasonably collected in a single year’s levy of assessments. Therefore, many of the services and activities associated with this District will be collected in installments over several years and held in a reserve fund until such time the services or activities are deemed necessary by the City. However, it should be noted that some of the funds collected in annual installments may not be fully utilized or may be insufficient to cover the full cost of such projects, but should be sufficient to cover the cost of normal repairs that can reasonably be anticipated as a result of typical weather, use, water flow and erosion over a twenty to thirty year period.
While the assessments for the District have been established to fund normal and anticipated maintenance needs for the improvements, major rehabilitation projects or reconstruction of the improvements resulting from unforeseen damages, caused by 153
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natural disasters such as earthquakes or floods, are not included in the assessments.
The extent and cost of such activities are not easily predicted and it would not be reasonable or appropriate to collect and hold such significant fund in reserves for such projects.
C. DESCRIPTION OF IMPROVEMENTS
The purpose of this District is to fund the activities necessary to operate, maintain and service the drainage improvements constructed in connection with the development of properties within the residential subdivision known as Deer Creek Manor. The maintenance, operation and servicing of these improvements may include, but are not limited to, all materials, equipment, labor, and incidental expenses deemed necessary to keep the drainage improvements in satisfactory condition. The maintenance of the improvements and related activities shall be funded entirely through the District assessments. The District services are generally described as:
Drainage Maintenance
Drainage maintenance may include, but is not limited to: grading of access perimeter roads associated with the drainage facilities; repair of erosion to such roads; debris clearance; dust control through the application of soil stabilization agents; weed abatement; mosquito and vector control; water treatment and monitoring; maintenance, cleaning and minor repairs to storm drain inlets, outlets, pumps, filters, pipes and other drainage related equipment. The annual assessments for this District are intended to support the drainage facilities and the maintenance program that will adequately regulate and control storm water runoff resulting from and associated with the development of properties within the District. This maintenance program may include but is not limited to:
inspection and documentation of the system; cleaning, servicing or repair of the facilities and equipment; and the partial removal, replacement or rehabilitation of equipment and facilities. Generally, the drainage improvements for this District include, but are not limited to:
• Approximately 37,370 square feet of natural vegetation drainage basin area within the District;
• Approximately 5,675 square feet of landscaped drainage basin area within the District; • Approximately 17,215 square feet of landscaped channel ways within the District; • Approximately thirty (30) inlets, outlets and manholes located within the District; • Approximately 2,010 square feet of block retaining walls located within the District; • Approximately 4,592 square feet of storm drain fencing within the District; • Approximately 1,200 square feet of asphalt access/service roads within the District; • Approximately 3,215 linear feet of storm drain pipe ranging from 18 inches to 42 inches in diameter;
• Approximately 835 linear feet of flood control pipes associated with the French drain / Drainage System within the District;
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The Public Works Department shall authorize and schedule all operational activities and maintenance of the drainage and storm water pollution treatment infrastructure, facilities and services that may include, but are not limited to:
• Cleaning of storm drain inlets, catch basins, manholes and pipes as needed; • Stencil maintenance and documentation of facilities as required by Federal, State and County regulations;
• Cleaning and landscape maintenance of the drainage basin, bio-filter areas and channel ways as needed;
• Debris removal and pest control in and around the drainage facilities as needed; • Minor repairs and maintenance of the storm drain inlets, catch basins and outlets as needed;
• Street sweeping services necessary to control debris and water flow for the drainage system; and,
• All operational costs related to the National Pollutant Discharge Elimination System (“NPDES”) compliance requirements.
A portion of the services described above might not be performed on an annual basis but rather as periodic maintenance or due to extraordinary events. The funds necessary for these activities shall be collected as part of the annual assessments and accumulated in a special fund of the District (Reserve Fund). The monies accumulated for these activities shall be spent as needed to perform the services deemed necessary by the City. This process of collecting assessment revenues for the Reserve Fund shall continue until such time the District is dissolved, or the City determines that such additional funding procedures require modification.
While all parcels within the District equally benefit from the maintenance and services associated with the drainage improvements as detailed in the preceding sections, the Regional Water Quality Control Board has required the monitoring and treatment of the water run-off emanating from four (4) parcels within the District, identified as lot numbers 49 through 52 of the Deer Creek Manor subdivision, and further identified as the County Assessor Parcel Numbers 075-570-010, 075-570-011, 075-570-012 and 075-570-013 (hereafter referred to as “Lots 49 through 52”). While the need for this water treatment and monitoring system (known as the “Drainage System”) is required to develop these four lots, this water issue directly affects the overall drainage system within the District and is clearly necessary for the overall development of properties within the District.
Without the installation, implementation and ongoing servicing, maintenance and monitoring of this specialized water treatment system, these four residential lots directly affected would not otherwise be developed and the remaining properties would still be required to address the issue and would therefore be negatively impacted.
Pursuant to an agreement between the developer and the City, the developer shall be responsible for all costs and expenses associated with the maintenance and servicing of the Drainage System for the first two fiscal years, commencing with the year in which said improvements are installed and officially accepted by the City, and by reference, said agreement is incorporated herein and made part of this Report. 155
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II. METHOD OF APPORTIONMENT
The 1982 Act permits the establishment of assessment districts by agencies for the purpose of providing for the maintenance, operation and servicing of drainage and flood control improvements and appurtenant facilities. The 1982 Act further requires that the cost of these improvements be levied according to benefit rather than assessed value:
“The amount of the assessment imposed on any parcel of property shall be related to the benefit to the parcel which will be derived from the provision of the service.”
Furthermore:
“The annual aggregate amount of the assessment shall not exceed the estimated annual cost of providing the service, except that the legislative body may, by resolution, determine that the estimated cost of work authorized is greater than can be conveniently raised from a single annual assessment and order that the estimated cost shall be raised by an assessment levied and collected in installments. The revenue derived from the assessment shall not be used to pay the cost of any service other than the service for which the assessment was levied.”
The method of apportionment described in this Report for allocation of special benefit assessments utilizes commonly accepted engineering practices and is in compliance with the provisions of the 1982 Act and the California Constitution. The formulas used for calculating assessments reflects the composition of parcels within the District and the improvements and services provided, to fairly apportion the costs based on the special benefits to each parcel.
A. BENEFIT ANALYSIS
Each of the services, and the associated costs and assessments have been carefully reviewed, identified and allocated based on special benefit pursuant to the provisions of the 1982 Act and the California Constitution. The drainage improvements associated with this District are necessary and essential requirements for the orderly development of properties within the District to their full potential, consistent with the conditions for development of the properties, and protection of downstream properties which could be negatively affected by increased storm runoff from the development of these properties. As such, the ongoing operation, servicing and maintenance of these improvements are considered the direct financial obligation of the property owners within the District. Since the parcels assessed are directly served by the drainage improvements, each parcel has a direct investment in the proper maintenance of the various improvements that is over and above any general benefits that may be conferred by such improvements and services.
The construction and installation of these improvements are only necessary for development of the properties within the District. As such, these improvements were not required nor necessarily desired by any properties or developments outside the District boundary and any benefit derived by properties outside the District boundaries is considered incidental. Therefore, it has been determined that the ongoing maintenance, servicing and operation of the District improvements provide no measurable general benefit to properties 156
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outside the District or to the public at large, but clearly provide distinct and special benefits to properties within the District.
B. ASSESSMENT METHODOLOGY
All costs and expenses associated with the District’s improvements and services shall be fairly distributed among the parcels based upon the special benefit received by each parcel.
With the exception of the Drainage System, all other costs associated with the District improvements shall be fairly distributed among the parcels based upon the special benefit received by each parcel. Additionally, in compliance with the California Constitution Article XIIID Section 4, each parcel’s assessment may not exceed the reasonable cost of the proportional special benefit conferred to that parcel.
The benefit formula used to determine the assessment obligation is therefore based upon both the improvements that benefit the parcels within the District as well as their respective total Zone budget as compared to other parcels that benefit from those services. Zone A includes all of the parcels within the District except Lots 49 through 52, and said parcels proportionately share in the overall District improvements, including half of the costs associated with the Drainage System. Zone B includes Lots 49 through 52. These lots proportionately share in the overall District improvements and costs, as well as half of the costs associated with the Drainage System.
Equivalent Benefit Units
In order to assess benefits equitably it is necessary to relate each property’s proportional special benefits to the special benefits of all other properties within the District. The method of apportionment established for this District utilizes a weighted method of apportionment known as an Equivalent Benefit Unit (EBU) methodology (sometimes referred to as Equivalent Dwelling Units) that uses the single-family home site as the basic unit of assessment. A single-family home site equals one Equivalent Benefit Unit (EBU) and all other land uses are assigned a weighted EBU based on an assessment formula that equates various property characteristics to that of the single-family home site. This proportional weighting may be based on several factors that may include, but are not limited to: the type and status of development (land use), size of the property, location of the property, development plans or restrictions, vehicular trip generation, street frontage, population densities or other property related factors. Generally, for most districts the calculation of each parcel’s proportional special benefit can be reasonably determined by applying one or more of these factors.
While the Equivalent Benefit Unit method of apportioning special benefit is commonly used and applied to districts that have or may have a wide range of land use classifications (both residential and non-residential use) or have significant variations in the phasing of improvements and/or property development, this particular District involves only the development of single-family residential properties that will receive proportionately the same benefit from all the planned improvements, Therefore, each assessed parcel’s special benefits from the improvements are considered equal and each residential unit/parcel has been assigned one (1) EBU.
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The following provides an overview of various land uses and their proportional special benefit as it applies or may apply to this District:
Single-Family Residential Units — This land use is defined as a fully subdivided residential home site with or without a structure. This land use classification shall be assessed at 1.0 EBU per lot or parcel.
Planned Residential Subdivision — This land use is defined as any property not fully subdivided, but has a specific number of residential lots or units approved for the parcel based on an approved tentative or final tract map or an approved development plan. This land use classification shall be assessed at 1.0 EBU per planned single-family residential unit.
Exempt Parcels — This land use classification identifies parcels that receive little or no benefit from the improvements and are assigned 0.00 EBU. This land use classification may include, but is not limited to lots or parcels identified as:
• Public streets and other roadways (typically not assigned an APN by the County); • Public Easements including greenbelts, parkways, parks, dedicated open space areas or utility rights-of-ways or other public lands that are considered part of the District improvements or have similar characteristics; and
• Properties with restricted development potential such as common areas, sliver parcels and bifurcated lots.
Assessment Calculations
The benefit formula and assessment calculation applied to parcels within the District is based on the parcel’s special benefit received as compared to all other parcels benefiting from the improvements. The net annual cost of the maintenance, servicing and operation of the improvements and facilities is proportionately and equitably spread to all parcels that benefit from the District improvements utilizing the proportional special benefit allocation outlined previously.
The following formulas are used to calculate each parcel’s proportional benefit and assessment.
Balance to Levy (For the
Zone) = Levy Amount per Benefit Unit
Number of Benefit Units (Assessment Rate)
(EBU)
Assessment Rate x Parcel’s Calculated EBU = Parcel’s Assessment Amount 158
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C. ASSESSMENT RANGE FORMULA
All budget items may be impacted by inflation in subsequent years. In an effort to minimize this impact on the District and ensure the long life of the improvements, an assessment range formula for inflation is included as part of the maximum assessment rate presented to the property owners within the District for approval. The formula, as described herein, provides for annual inflationary adjustment to the maximum assessment rate that may be imposed each year without requiring the extensive procedure and cost of balloting for normal operational cost increases. The purpose of establishing an assessment range formula is to provide for reasonable increases and inflationary adjustments to the assessment amounts without requiring costly noticing, mailing, and ballot procedures, which would further increase the assessments. The annual inflationary formula (assessment range formula) described herein is part of the assessment approved by the property owners and should provide for modest increases to the assessment revenues to meet anticipated cost increases in labor and materials that result from normal inflationary factors.
Commencing each fiscal year thereafter, the maximum assessment rate established in the previous fiscal year shall be adjusted by the greater of:
(1) Three percent (3.0%); or,
(2) The percentage increase of the Local Consumer Price Index (CPI).
The Consumer Price Index used for the inflationary adjustment shall be for the San Francisco-Oakland-San Jose Area for All Urban Consumers, since renamed to San Francisco-Oakland-Hayward, as established by the U.S. Bureau of Labor Statistics.
Each fiscal year the City shall identify the annual percentage change in the CPI, using the difference over a 12-month period between the current year and of the previous year. This annual percentage change in the CPI is generally reflected by the percentage change for the preceding calendar year (January to December), but a similar time period may be used if more current data is available. This percentage difference shall then establish the range of increase to the maximum assessment rates allowed based on CPI. If the percentage change in the CPI is less than three percent (3%), the maximum assessment rates shall be increased by three percent. Should the Bureau of Labor Statistics revise such index or discontinue the preparation of such index, the City shall use the revised index or comparable system as approved by the City Council for determining fluctuations in the cost of living.
The adjusted maximum assessments are calculated each fiscal year independent of the annual budget and annual assessments. Although the adjusted maximum assessments will increase each year, the budget and annual assessment rates adopted for a fiscal year may not change from the previous fiscal year. If the budget and the corresponding District assessments for that fiscal year do not require an increase or the increase is less than the allowable adjusted maximum assessment rates, then the assessments required to meet the expenditures shall be applied. If the budget and the corresponding assessments for a given fiscal year require an increase greater than the adjusted maximum assessment rates, then the assessments are considered increased assessments and mailed notices and approval of the property owners through a property owner ballot proceeding would be required before the assessment increases may be imposed.
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III. DISTRICT BUDGET
The following provides the budget establishing the maximum annual assessment rates for the District for Fiscal Year 2024/2025 The budget includes an estimate of anticipated expenditures and revenues associated with the maintenance and operation of the improvements. The budget and assessments for Fiscal Year 2024/2025 reflect the anticipated costs and expenses to provide the improvements for all twelve (12) months of the fiscal year.
The City took over ongoing maintenance, operation and servicing of the local drainage maintenance authorized by the District beginning in Fiscal Year 2015/2016. The City has decided to levy the parcels within the District at a rate of $36.14 per EBU for Fiscal Year 2024/2025. This will be the ninth levy since the creation of the District in 2007/2008. 160
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City of Shasta Lake
Fiscal Year 2024/2025 Budget
DEER CREEK MANOR DRAINAGE MAINTENANCE DISTRICT
ANNUAL MAINTENANCE (DIRECT COSTS) District Totals
Drainage Improvements
Annual Inspection & Maintenance: Drainage Basin $250
Annual Inspection & Maintenance: Storm Drain Fencing and/or Access Roads 100 Annual Inspection & Maintenance: Drainage Infrastructure 250 Annual Maintenance Expenses: Drainage $600
REPLACEMENT/REHABILITATION (CIP)
Collection for Future Rehabilitation/Replacements
Periodic Debris Removal, Rehabilitation & Repairs: Drainage Basin $500 Periodic Repairs & Rehabilitation: Storm Drain Fencing and/or Access Roads 600 Periodic Repairs & Rehabilitation: Storm Drain Infrastructure 300 Periodic Maintenance & Projects: Drainage $1,400
ADMINISTRATION
Professional Fees & Services $500
City Annual Administrative and Overhead 250
County Admin Fee 58
Miscellaneous Administration Expenses 192
Total Annual Administrative Costs $1,000
Total Costs and Expenses $3,000
LEVY ADJUSTMENTS
Reserve Fund / CIP Collection $0
Rounding $0
BALANCE TO LEVY $3,000
DISTRICT STATISTICS
Total Parcels in District 88.00
Parcels Levied 83.00
Total EBU 83.00
Prior Year Levy per EBU $36.14
Proposed Assessment per EBU $36.14
Annual Inflator (greater of CPI or 3%) 3.00%
Maximum Assessment Rate per EBU $537.6961
FUND BALANCE INFORMATION
Estimated Beginning Reserve Balance $19,720
Reserve Fund / CIP Collection 0
Estimated Ending Fund Balance (Reserves & CIP) $19,720
Note: Totals may not foot due to rounding
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IV. DISTRICT DIAGRAM
The parcels within this District consist of lots, parcels and subdivisions of land located in the planned residential development known as Deer Creek Manor. The District covers approximately thirty-six acres (36 acres) in the City of Shasta Lake.
The following District Diagram is based on the Shasta County Assessor’s Maps and the Shasta County Assessor’s information and identifies all the parcels of land within the District, as the same existed at the time this Report was prepared. The combination of this map and the Assessment Roll contained in this Report constitute the District Assessment Diagram. The Maximum Assessment Rate, assessment range formula and the assessment amount for each of the existing parcels within the District as described herein, shall be presented to the property owners of record for approval or protest in accordance with the provisions of the California Constitution.
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V. ASSESSMENT ROLL
Parcel identification for each lot or parcel within the District is based on the Assessment Diagram presented herein and is based on available parcel maps and property data from the Shasta County Assessor’s Office at the time the Engineer’s Report was prepared. A listing of the lots and parcels assessed within this District along with the assessment amounts is provided herein.
Non-assessable lots or parcels may include, but are not limited to, public streets and other roadways (typically not assigned an APN by the County), dedicated public easements, open space areas, rights-of-way, common areas, bifurcated lots, and any other property that cannot be developed or has little or no value. These types of parcels are considered to receive little or no benefit from the improvements and are therefore exempted from assessment.
If any parcel submitted for collection is identified by the County Auditor-Controller to be an invalid parcel number for the fiscal year, a corrected parcel number and/or new parcel numbers will be identified and resubmitted to the County Auditor-Controller. The assessment amount levied and collected for the resubmitted parcel or parcels shall be based on the method of apportionment and assessment rate described in this Report as approved by the City Council. Therefore, if a single parcel is subdivided to multiple parcels, the assessment amount applied to each of the new parcels shall be recalculated and applied according to the approved method of apportionment and assessment rate rather than a proportionate share of the original assessment.
The District will assess parcels during Fiscal Year 2024/2025 at the assessment rate of $36.14 per parcel. The following is a list of the parcels, the charge and the maximum assessment amounts for each of the parcels within the District as determined by the assessment rates and method of apportionment described herein:
164
Assessor's Parcel Number Land Use Zone Benefit Units Lot Max Tax Charge 075-150-046-000 GOV A 0.00 1 $0.00 $0.00
075-570-003-000 SFR A 1.00 2 537.70 36.14
075-570-004-000 SFR A 1.00 3 537.70 36.14
075-570-005-000 SFR A 1.00 4 537.70 36.14
075-570-006-000 SFR A 1.00 5 537.70 36.14
075-570-007-000 SFR A 1.00 6 537.70 36.14
075-570-008-000 SFR A 1.00 7 537.70 36.14
075-570-009-000 SFR A 1.00 8 537.70 36.14
075-570-010-000 SFR B 1.00 9 537.70 36.14
075-570-011-000 SFV B 1.00 10 537.70 36.14
075-570-012-000 SFR B 1.00 11 537.70 36.14
075-570-013-000 SFR B 1.00 12 537.70 36.14
075-570-016-000 SFR A 1.00 13 537.70 36.14
075-570-019-000 SFR A 1.00 14 537.70 36.14
075-570-020-000 SFR A 1.00 15 537.70 36.14
075-570-021-000 SFR A 1.00 16 537.70 36.14
075-570-022-000 SFR A 1.00 17 537.70 36.14
075-570-023-000 SFR A 1.00 18 537.70 36.14
075-570-024-000 SFR A 1.00 19 537.70 36.14
075-570-025-000 SFR A 1.00 20 537.70 36.14
075-570-026-000 SFR A 1.00 21 537.70 36.14
075-570-027-000 SFR A 1.00 22 537.70 36.14
075-570-028-000 SFR A 1.00 23 537.70 36.14
075-570-029-000 SFR A 1.00 24 537.70 36.14
075-570-030-000 SFR A 1.00 25 537.70 36.14
075-570-031-000 SFR A 1.00 26 537.70 36.14
075-570-032-000 SFR A 1.00 27 537.70 36.14
075-570-033-000 SFR A 1.00 28 537.70 36.14
075-570-034-000 SFR A 1.00 29 537.70 36.14
075-570-035-000 SFR A 1.00 30 537.70 36.14
075-570-036-000 SFR A 1.00 31 537.70 36.14
075-570-037-000 SFR A 1.00 32 537.70 36.14
075-570-038-000 SFR A 1.00 33 537.70 36.14
075-570-039-000 SFR A 1.00 34 537.70 36.14
075-570-040-000 SFR A 1.00 35 537.70 36.14
075-570-041-000 SFR A 1.00 36 537.70 36.14
075-570-042-000 SFR A 1.00 37 537.70 36.14
075-570-047-000 GOV A 0.0 38 0.00 0.00
075-570-048-000 GOV A 0.0 39 0.00 0.00
075-570-049-000 GOV A 0.0 40 0.00 0.00
075-570-050-000 GOV A 0.0 41 0.00 0.00
075-570-052-000 SFR A 1.00 42 537.70 36.14
075-570-054-000 SFR A 1.00 43 537.70 36.14
075-570-057-000 SFR A 1.00 44 537.70 36.14
075-570-063-000 SFR A 1.00 45 537.70 36.14
075-570-064-000 SFR A 1.00 46 537.70 36.14
075-570-065-000 SFR A 1.00 47 537.70 36.14
075-570-070-000 SFR A 1.00 48 537.70 36.14
075-570-072-000 SFR A 1.00 49 537.70 36.14
075-570-073-000 SFR A 1.00 50 537.70 36.14
075-570-074-000 SFR A 1.00 51 537.70 36.14
075-610-001-000 SFR A 1.00 52 537.70 36.14
075-610-002-000 SFR A 1.00 53 537.70 36.14
075-610-003-000 SFR A 1.00 54 537.70 36.14
075-610-004-000 SFR A 1.00 55 537.70 36.14
075-610-005-000 SFR A 1.00 56 537.70 36.14
075-610-006-000 SFR A 1.00 57 537.70 36.14
075-610-007-000 SFR A 1.00 58 537.70 36.14
075-610-008-000 SFR A 1.00 59 537.70 36.14
075-610-009-000 SFR A 1.00 60 537.70 36.14
075-610-010-000 SFR A 1.00 61 537.70 36.14
075-610-011-000 SFR A 1.00 62 537.70 36.14
075-610-012-000 SFR A 1.00 63 537.70 36.14
075-610-013-000 SFR A 1.00 64 537.70 36.14
City of Shasta Lake
Deer Creek Manor Drainage Maintenance District
Preliminary Assessment Roll
Fiscal Year 2024/2025
Deer Creek Manor DMD Fiscal Year 2024/2025 Preliminary Assessment Page 1 of 2 165
Assessor's Parcel Number Land Use Zone Benefit Units Lot Max Tax Charge City of Shasta Lake
Deer Creek Manor Drainage Maintenance District
Preliminary Assessment Roll
Fiscal Year 2024/2025
075-610-014-000 SFR A 1.00 65 537.70 36.14
075-610-015-000 SFR A 1.00 66 537.70 36.14
075-610-016-000 SFR A 1.00 67 537.70 36.14
075-610-017-000 SFV A 1.00 68 537.70 36.14
075-610-026-000 SFV A 1.00 69 537.70 36.14
075-620-001-000 SFR A 1.00 70 537.70 36.14
075-620-002-000 SFR A 1.00 71 537.70 36.14
075-620-003-000 SFR A 1.00 72 537.70 36.14
075-620-004-000 SFR A 1.00 73 537.70 36.14
075-620-005-000 SFV A 1.00 74 537.70 36.14
075-620-006-000 SFR A 1.00 75 537.70 36.14
075-620-007-000 SFR A 1.00 76 537.70 36.14
075-620-008-000 SFR A 1.00 77 537.70 36.14
075-620-009-000 SFR A 1.00 78 537.70 36.14
075-620-010-000 SFR A 1.00 79 537.70 36.14
075-620-011-000 SFR A 1.00 80 537.70 36.14
075-620-012-000 SFR A 1.00 81 537.70 36.14
075-620-013-000 SFR A 1.00 82 537.70 36.14
075-620-014-000 SFV A 1.00 83 537.70 36.14
075-620-015-000 SFR A 1.00 84 537.70 36.14
075-620-016-000 SFR A 1.00 85 537.70 36.14
075-620-017-000 SFR A 1.00 86 537.70 36.14
075-620-026-000 SFR A 1.00 87 537.70 36.14
075-620-028-000 SFR A 1.00 88 537.70 36.14
Total: 83.00 $44,628.78 $3,000.00
Parcel Count: 88
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Report and Recommendations 6.11
Reviewed and Approved
City Manager
AGENDA ITEM
City Council
TO: Mayor and City Council Members
FROM: James Takehara, Electric Utility Director
DATE: May 7, 2024
SUBJECT: APPROVAL TO PURCHASE BUCKET TRUCK FOR ELECTRIC
DEPARTMENT
FILE NO.: New
RECOMMENDATION:
Staff recommends the City Council adopt a resolution authorizing supplemental appropriations for the purchase of a bucket truck for the Electric Department.
BACKGROUND
The City Electric Department maintains a vehicle fleet of large and small bucket trucks and digger derricks. One small bucket truck, a 2010 Dodge 5500 with approximately 136,350 miles, has required more frequent maintenance. The City purchased this vehicle, used, in 2013, and the Motor Pool recommends decommissioning and replacing it.
Bucket trucks have been difficult to source recently following persistent supply chain issues, reaction to regulatory requirements, and other issues. It has become a common lead time for bucket trucks to stretch to 3-5 years. However, staff has a lead on a potential replacement vehicle with greater capability that may be available in Q3 2024.
City received a quote for a replacement vehicle from Global Rental Co. Inc. (“Global Rental”) who provided pricing under Sourcewell contract number 062320-ATL.
Sourcewell is a public agency that offers purchasing support services to its Members, which includes the City of Shasta Lake (ID# 112132). Sourcewell issued a competitive price public bid under RFP #062320 for a wide variety of vehicle and equipment rentals and sales and awarded a contract for said services to Global Rental through this 167
competitive solicitation. The City’s membership with Sourcewell allows access to its cooperative contracts. Staff recommends using the City’s membership with Sourcewell to access the competitively bid pricing for the replacement bucket truck for the electric department.
The vehicle described in the Global Rental quote has greater capabilities than the existing bucket truck, as it has a longer boom (48 feet vs. 37 feet) and an integrated crane for handling heavy materials. The vehicle is powered by diesel, which is still an allowable fuel, as the CA Air Resources Board’s “Advanced Clean Fleet” regulation does not apply to the City’s vehicle purchases until 2027, when all medium- and heavy-duty vehicles purchased must be “zero emission vehicles.”
Staff is requesting the City Council to authorize supplemental appropriations and to authorize the City Manager to utilize bids provided through the City’s Sourcewell membership for the replacement of the Electric Department bucket truck described above.
FISCAL IMPACT
The estimated cost of a replacement bucket truck is $235,000, which includes delivery, taxes, and other fees. The cost would be allocated to the Electric Fund.
ATTACHMENTS
Resolution
DISTRIBUTION
City Council
168
RESOLUTION NO CC-2024-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SHASTA LAKE
AUTHORIZING THE VEHICLE PURCHASE FOR THE ELECTRIC DEPARTMENT WHEREAS, the City of Shasta Lake desires to maintain a vehicle fleet necessary to conduct daily operations in a reliable and cost-effective manner; and WHEREAS, one of the Electric Department’s small bucket trucks is recommended for replacement by the City Motor Pool; and
WHEREAS, global supply chain issues continue to adversely impact availability of products and materials and is especially acute on specialized vehicles such as bucket trucks where delivery times can stretch to 3-5 years; and WHEREAS, the City received a quote from Global Rental Co. Inc. for the purchase and delivery of a bucket truck priced under cooperative contracting through Sourcewell, a public agency of which the City is a Member; and
WHEREAS, staff recommending the use of Sourcewell pricing to pursue the replacement vehicle.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Shasta Lake authorizes supplemental appropriations of $235,000 from the Electric Fund and authorizes the City Manager to utilize competitive pricing available through Sourcewell to replace the bucket truck for the Electric Department as described herein and in the related staff report.
PASSED, APPROVED, AND ADOPTED this 7th day of May 2024 by the following vote:
AYES:
NOES:
ABSENT:
_________________________________
JANICE POWELL, Mayor
ATTEST:
________________________________
CHARITY TATLOW, Deputy City Clerk
169
170
Report and Recommendations 8.1
Reviewed and Approved
City Manager
AGENDA ITEM
City Council
___________________________________________________________________________ TO: Mayor and City Council Members
FROM: Whitney Zeller, Community & Economic Development Manager DATE: May 7, 2024
SUBJECT: ACTIVE TRANSPORTATION PROGRAM (ATP) CYCLE 7 GRANT
APPLICATION
FILE NO.: New file
RECOMMENDATION
Staff recommends that the City Council authorize the submission of a grant application to the Active Transportation Program (ATP) for Cycle 7 and grant the City Manager signatory authority.
BACKGROUND
The Active Transportation Program (ATP) is a product of Senate Bill 99 and Assembly Bill 101 and is a competitive state program that funds projects with the goal of increasing active modes of transportation, including biking and walking. Special emphasis is put on increasing the safety and mobility for nonmotorized users. Eligible project expenses include, but are not limited to, sidewalks, bike lanes, shared paths, safety lighting, enhanced pedestrian crossing, traffic calming improvements, and utility relocations and improvements associated with constructing the biking and walking infrastructure.
In January of 2023, the Shasta Regional Transportation Agency (SRTA) approached the City to inquire if their planning and grant application assistance would be desired for the next ATP cycle (Cycle 7 for which applications are due June 17, 2024).
Staff determined that this Cycle would be an ideal time to apply, to follow on the improvements included in the Affordable Housing Sustainable Communities (AHSC) project on Shasta Dam Blvd. The Cycle 7 proposed project was titled the Link Shasta Active Transportation Loop (see attached), which connects with the AHSC project at several locations and includes improvements identified in the General Plan as well as our Active Transportation Plan – the GoShasta Plan, which is managed by SRTA.
Link Shasta Active Transportation Loop includes three phases. The first phase is in progress, funded through the AHSC project, the second phase will be applied for in ATP Cycle 7, and the 171
third phase will be considered as future funding sources become available. The AHSC project funds will be used as “leveraging funds” for the grant application, and points are assigned according to the percentage of the total project cost that the leveraging funds cover.
The City, in partnership with SRTA, has been conducting public outreach with the community and stakeholders since November, 2023 regarding the project. Through this outreach process, routes and improvements have been identified and the application will be ready to submit by the June 17, 2024 deadline.
FISCAL IMPACTS:
There will be no fiscal impact to submit this grant application. The City will not be putting forth a local match for this application. AHSC funds will be leveraged for this project.
ATTACHMENTS
Exhibit A – Link Shasta Active Transportation Loop
DISTRIBUTION
City Clerk
172
RESOLUTION CC 2024-xx
___________________________________________________________________________
A RESOLUTION OF THE CITY OF SHASTA LAKE CITY COUNCIL TO AUTHORIZE THE
SUBMISSION OF A GRANT APPLICATION TO THE ACTIVE TRANSPORTATION PROGRAM (ATP) FOR CYCLE 7 AND GRANT THE CITY MANAGER SIGNATORY
AUTHORITY
__________________________________________________________________________ WHEREAS, the Active Transportation Program provides grant funds for eligible local agencies for the purposes of increasing the proportion of trips accomplished by biking and walking, increasing the safety and mobility of non-motorized users, advancing active transportation efforts of regional agencies, enhancing public health, ensuring disadvantaged communities fully share in the benefits of the program, and providing a broad spectrum of projects to benefit many types of active transportation users; and
WHEREAS, the City has identified the Link Shasta Active Transportation Loop as a competitive project that will increase multimodal connectivity within the City, connecting residents and households to key destinations; and
WHEREAS, the community has provided valuable input to help determine priority routes and features to make the community more accessible and safe for walking and biking.
NOW, THEREFORE BE IT RESOLVED THAT the City Council authorize the submission of a grant application to the Active Transportation Program for cycle 7 and authorizes the City Manager, or designee, to execute all Grant Agreements and any amendments threeto.
PASSED, APPROVED, AND ADOPTED this 7th day of May 2024 by the following vote:
AYES:
NOES:
ABSENT:
_________________________________
JANICE POWELL, Mayor
ATTEST:
________________________________
CHARITY TATLOW, Deputy City Clerk
173
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Oakridge
Estates
Ranchera
Pines
Shasta
Gateway
Oak
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Summit
City Twin Lakes
Pine
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Mountain Gate
at Shasta
Downtown
Tara Hills
Cascade Village
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Mountain Lakes
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Grand Oaks
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LAKE SHASTA
Existing Facilities Street Name
Montana Avenue, Cabello Street , Vallecito Street
Phase 1 - AHSC Funded Project Street Name
1 Shasta Dam Boulevard
Phase 2 - Proposed Street Name
2 Ashby Road, La Mesa Avenue, Shasta Dam Blvd
3 Woodley Avenue
3 Craftsman Avenue
3 Walton Avenue
3 Coeur D' Alene Avenue
4 Pine Grove Avenue
5 Cascade Boulevard
6a Grand Coulee Boulevard, Shasta Street, Washington Avenue 6b Cascade Boulevard, Morning Star Way
7 Deer Creek Road
8 Cabello Street
Phase 3 - Proposed Street Name
9 Shasta Dam Boulevard, Ashby Road, Pine Grove Avenue
I
Map Produced: April 30, 2024
LINK SHASTA 0 0.25 0.5 Miles
CITY OF SHASTA LAKE
ACTIVE TRANSPORTATION LOOP
! ! !
174
Report and Recommendations 8.2
Reviewed and Approved
City Manager
AGENDA ITEM
City Council
___________________________________________________________________________ TO: Mayor and City Council Members
FROM: Whitney Zeller, Community & Economic Development Manager DATE: May 7, 2024
SUBJECT: RECOMMENDATION FROM THE PARKS AND RECREATION
ADVISORY COMMISSION AND POSSIBLE RESOLUTION TO
DEDICATE AN AREA OF THE CIVIC CENTER CAMPUS FOR A MULTIUSE SPORTS COURT FILE NO.: New file
RECOMMENDATION
Staff recommends that the City Council receive a recommendation from the Parks and Recreation Advisory Commission and pass a resolution to dedicate an area at the Civic Center Campus for a multi use sports court, with uses to include, but not limited to, basketball and roller derby.
BACKGROUND
Shasta Roller Derby presented at the January 11, 2024 Parks and Recreation Advisory Commission meeting to request the City’s support in bringing a roller derby facility to Shasta Lake. They are a growing organization with limited facilities to practice and compete in, and would like to make the City of Shasta Lake their organization’s home. The Commission advised City staff to review three potential sites for a roller derby facility: Civic Center Campus, Margaret Polf Park, and the existing Skatepark at Clair Engle Park. Staff met with members of Shasta Roller Derby on March 28 to review the sites and determined the vacant lot at the Civic Center Campus would be an ideal location. Factors that contributed to this conclusion include the existing parking, proximity to the future skatepark facility, picnic pavilion, and restrooms, and the central location. It was also agreed that the best type of facility to serve the community would be a mixed-use sport court that could accommodate basketball courts, roller derby, and potentially volleyball, pickleball, and tennis. The dedicated area would be approximately 120ft x 100ft. A rough site map has been included that shows the proposed location of the sports court.
Staff recommend that City Council pass a resolution, dedicating this area for a multi-use sport court to include, but not limited to, basketball and roller derby. The Shasta Roller Derby, as a 175
non-profit, can utilize this resolution to fundraise for a multi-use sport court within the dedicated area. City staff would also research grant opportunities that could be utilized to fund the project.
FISCAL IMPACTS:
There is no fiscal impact associated with this report
ATTACHMENTS
Civic Center Sports Court Layout
DISTRIBUTION
City Clerk
City Council
176
RESOLUTION CC 2024-xx
___________________________________________________________________________
A RESOLUTION OF THE CITY OF SHASTA LAKE CITY COUNCIL DEDICATING AN APPROXIMATE 120FT X 100FT AREA AT THE CIVIC CENTER CAMPUS FOR A MULTIUSE SPORTS COURT TO ACCOMMODATE USES NOT LIMITED TO BASKETBALL AND
ROLLER DERBY
__________________________________________________________________________ WHEREAS, the Civic Center is currently zoned as public facilities; WHEREAS, the west side of the campus is identified in the Civic Center Conceptual Plan as park space; and
WHEREAS, the community has provided feedback regarding parks, identifying new park facilities and basketball courts as a priority; and
WHEREAS, a multi-use sports court will serve many different interests and populations, providing a benefit to the community; and
WHEREAS, the Shasta Lake Parks and Recreation Advisory Commission is recommending a dedicated area for a multi-use sports court within the city.
NOW, THEREFORE BE IT RESOLVED THAT the City Council dedicates an approximate 120ft x 100ft of park space at the Civic Center Campus for a multi-use sports court to accommodate uses not limited to basketball and roller derby.
PASSED, APPROVED, AND ADOPTED this 7th day of May 2024 by the following vote:
AYES:
NOES:
ABSENT:
_________________________________
JANICE POWELL, Mayor
ATTEST:
________________________________
CHARITY TATLOW, Deputy City Clerk
177
Skatepark Site
Bathroom Picnic Pavilion
Proposed Multi-Use Sport Court
0.5 Acres for future
Library/Museum
120ft x 100ft
178