CITY COUNCIL MEETING AGENDA December 3, 2024
CITY OF SHASTA LAKE
CITY COUNCIL
MEETING AGENDA
December 3, 2024
6:00 P.M.
Shasta Lake City Council Chambers
4488 Red Bluff Street Shasta Lake, CA 96019
Mayor: Janice Powell
Vice Mayor: Tena Eisenbeisz
Council Members: Justin Jones, Pamelyn Morgan, Greg Watkins
OTHER WAYS TO PARTICIPATE IN THE MEETING
• Watch a livestream of the meeting online or view the recording any time after the meeting concludes at the following: cityofshastalake.org/meetings • Submit public comment electronically before the meeting to:
[email protected]. Public comment by email will be read into the record during consideration of the item the comment addresses. Each public comment will be limited to three minutes of reading. Include the item number you are commenting on in the subject line of the email. Once the vote has taken place on an item, no additional public comments will beaccepted.
• Submit public comment by mail addressed to City Clerk, City of Shasta Lake, PO Box 777, Shasta Lake, CA 96019. Mailed comments must be received one day prior to the meeting to be included.
1.0 CALL TO ORDER – REGULAR MEETING:
1.1 Call to order (please place electronic devices on silent)
1.2 Statement for the record of Council Members present or absent
1.3 Pledge of Allegiance
1.4 Invocation
2.0 AWARDS & RECOGNITIONS:
2.1 None
3.0 PRESENTATIONS:
3.1 None
1 CITY COUNCIL MEETING AGENDA December 3, 2024
4.0 COMMISSION, COMMITTEE, AND OUTSIDE AGENCY REPORTS:
5.0 PUBLIC COMMENT:
This time is set aside for citizens to address the City Council on matters listed on the Consent Agenda as well as other items not included on the Regular Agenda. If your comments concern an item noted on the regular agenda, please address the Council when that item is open for public comment. Each speaker is allocated three (3) minutes to speak. Speakers may not cede their time. Comments should be limited to matters within the jurisdiction of the City. Council discussion or action cannot be taken on items not listed on the agenda other than to receive comments. Speaker forms are available from the City Clerk, 4477 Main Street, Shasta Lake, on the City’s website, or at the back of the meeting hall. If you have documents to present to members of Council, please provide a minimum of seven copies. Pursuant to The Brown Act, the City Council cannot take action on Public Comment Items.
6.0 CONSENT AGENDA:
The items listed under the Consent Agenda are considered routine business and will be voted on together by one motion unless a Council Member requests a specific item to be removed and discussed separately.
6.1 Minutes of the Regular Meeting of November 19, 2024. (pg. 5)
6.2 Checks, E-payments, and wires: (pg. 9)
10/10/2024 $1,803,985.31
10/17/2024 $697,812.43
10/24/2024 $658,906.54
6.3 Monthly Report of Investment Transactions: (pg. 23) LAIF:
October $13,387,763.43
Chandler:
October $35,635,308.52
6.4 Resolution accepting the Quarterly Cash and Investment Report for the Period Ending September 30, 2024. (pg. 27)
6.5 Resolution authorizing the City Manager to execute Cal Fire California Climate Investment (CCI) Grant Documents and any Subsequent Agreements. (pg. 33) 2 CITY COUNCIL MEETING AGENDA December 3, 2024
6.6 Resolution accepting the Certified Final Results of Votes Cast from the Shasta County Clerk/Registrar of Voters for the November 5, 2024, General Election. (pg. 39)
OATH OF OFFICE FOR NEW COUNCIL MEMBERS
ADJOURN TO RECESS IN HONOR OF INCOMING AND OUTGOING CITY
COUNCIL MEMBERS
CALL TO ORDER – RESUME MEETING
NOMINATIONS/SELECTION OF NEW MAYOR AND VICE MAYOR
MAYOR AND VICE MAYOR TO ASSUME SEATS
7.0 PUBLIC HEARINGS:
7.1 None
8.0 REGULAR AGENDA:
8.1 Discussion and possible action on a Resolution approving a Sponsor Agreement with California Conservation Corps for Performance of Work Projects. (pg. 41)
8.2 Discussion and possible action on a Resolution approving an exception to the CalPERS 180-Day wait period with regard to the re-hiring of Retired Building Official Steve Ayers. (pg. 57)
8.3 Discussion and possible action on a Resolution amending and approving the Processing Fee Schedule for Specified Building and Planning Permit Applications. (pg. 63)
9.0 STAFF COMMENTS:
10.0 CITY COUNCIL COMMENTS AND REPORTS:
This is the time set aside for Council Members, who may so desire, to give brief comments or reports concerning City matters. The City Council may not enter into discussion on matters reported. Statements made by individual Council Members should not be interpreted as a statement of the City Council. The City Council only takes action by majority vote. • Brief reports by members of the Council regarding correspondence, events and/or meetings attended, and upcoming meetings/events.
• Suggestions/motions for future agenda items.
• In compliance with Assembly Bill 1234, Council will report on attendance at conferences/meetings/events where expenses are reimbursed by the City. 3 CITY COUNCIL MEETING AGENDA December 3, 2024
ADJOURNMENT:
Meetings are broadcast on the Wednesday following the meeting at 6:00 PM and the following Friday at 2:00 PM on Charter Channel 181. Videos of meetings are also available through the City website: www.cityofshastalake.org In Compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please call (530) 275-7407. Notification 48 hours prior to the meeting is requested to enable the City to make reasonable arrangements to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title II). 4 CITY OF SHASTA LAKE
CITY COUNCIL MEETING MINUTES
MINUTES OF THE REGULAR MEETING
HELD TUESDAY, NOVEMBER 19, 2024, AT THE
CITY COUNCIL CHAMBERS, 4488 RED BLUFF ST, SHASTA LAKE, CALIFORNIA
1.0 CALL TO ORDER – REGULAR MEETING:
1.1 Mayor Powell convened the regular meeting at 6:00 PM
1.2 Council Members present: Eisenbeisz, Jones, Morgan, Powell, Watkins
1.3 Pledge of Allegiance was led by Mayor Powell
1.4 Invocation
2.0 AWARDS & RECOGNITIONS:
2.1 Introduction: City of Shasta Lake Code Enforcement Officer, Jose Puga
2.2 Introduction: City of Shasta Lake Sheriff’s Station Commander, Lt. Kody Bodner, and Recognition of Captain Caleb MacGregor
3.0 PRESENTATIONS:
3.1 American Red Cross – LaDonna Devenberg
4.0 COMMISSION, COMMITTEE, AND OUTSIDE AGENCY REPORTS:
4.1 Anne Morningstar, Shasta Lake Fire Protection District and Shasta Mosquito & Vector Control District
5.0 PUBLIC COMMENT:
Tessa Marquez, Upstate Film Commission
Dolores Lucero, Shasta Lake resident
Jim Mark, Shasta Lake resident
Cheryle Yednak, Shasta Lake resident
Kevin Henningfield, Shasta Lake resident
6.0 CONSENT AGENDA:
6.1 Minutes of the Regular Meeting of October 15, 2024.
6.2 Minutes of the Special Meeting of October 24, 2024.
6.3 Minutes of the Special Meeting of November 5, 2024. 5 6.4 Payrolls:
PE 10/12/2024 PD 10/18/2024 $168,167.55
PE 10/26/2024 PD 11/1/2024 $175,701.75
PE 11/9/2024 PD 11/15/2024 $187,223.79
6.5 Checks, E-payments, and wires:
9/12/2024 $142,407.03
9/19/2024 $3,043,745.16
10/3/2024 $485,956.85
6.6 Resolution CC-2024-77 attesting to the veracity of the submission of the Power Source Disclosure Report and the Power Content Label for calendar year 2023.
6.7 Resolution CC-2024-78 adopting the revised Fiscal Year 2024-25 Payrate Schedule for regular full-time and regular part-time position titles and classifications.
Motion/Vote:
Councilman Watkins requested item 6.6 be removed from the Consent Agenda for additional questions and discussion.
After discussion, Mayor Powell opened item 6.6 for Public Comment. There was no Public Comment on this item.
By motion made/seconded (Watkins/Morgan), and carried unanimously, Item 6.6 was approved.
Motion/Vote:
By motion made/seconded (Morgan/Watkins), and carried unanimously, the remaining items on the Consent Agenda were approved.
7.0 PUBLIC HEARINGS:
7.1 None
8.0 REGULAR AGENDA:
8.1 Resolution CC-2024-79 approving a contract change order to Dewberry Engineering in the amount of $130,613.50 for additional professional services for the Cascade Blvd. over Moody Creek Bridge Replacement Project, bringing the total contract amount to $846,038.50.
Public Comment:
Kevin Henningfield, Shasta Lake resident
Dolores Lucero, Shasta Lake resident
6 Motion/Vote:
By motion made/seconded (Eisenbeisz/Morgan), and carried unanimously, Item
8.1 was approved.
9.0 STAFF COMMENTS:
Jessaca Lugo, City Manager, announced that the Annual Christmas Tree Lighting will be on Wednesday December 4, 2024.
There are commission vacancies on both the Planning Commission and the Parks and Recreation Advisory Commission. Interested applicants will need to submit a Letter of Interest to the City Clerk.
The City still has grant funds available for Spay and Neutering.
10.0 CITY COUNCIL COMMENTS AND REPORTS:
ADJOURNMENT:
With no further business, Mayor Powell adjourned the meeting at 7:33 PM. _________________________________
CHARITY TATLOW, Deputy City Clerk
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21 22
Report and Recommendations 6.3 Reviewed and Approved
City Manager
AGENDA ITEM
City Council
TO: Mayor and City Council Members
FROM: Wendy Howard, Finance Director
Jason Peterson, Finance Manager
DATE: December 3, 2024
SUBJECT: INFORMATION ITEMS – Monthly Reports of Investment for the Periods Ending October 31, 2024
FILE NO.:
RECOMMENDATION:
Staff recommends that the City Council receive and file the Cash and Investment Report for October 2024.
BACKGROUND:
Pursuant to the City of Shasta Lake’s Adopted Investment Policy and Government Code Section 53607, the Finance Director will submit a report of investment transactions to the City Council monthly.
Staff requests the City Council or the public to submit questions regarding the reports prior to the City Council Meeting to permit time to research the question.
FISCAL IMPACTS:
There will be no fiscal impact as a result of this information item.
ATTACHMENTS:
LAIF Statement
Chandler Investment Summary Report
External Link: Monthly Investment Reports (Full Report) DISTRIBUTION:
City Council
City Attorney
23 Local Agency Investment Fund
P.O. Box 942809
Sacramento, CA 94209-0001
(916) 653-3001
November 01, 2024
LAIF Home
PMIA Average Monthly
Yields
CITY OF SHASTA LAKE
FINANCE DIRECTOR
4477 MAIN STREET
SHASTA LAKE, CA 96019
Account Number: 98-45-868
October 2024 Statement
Tran Type Definitions
Effective
Date
Transaction
Date
Tran
Type Confirm
Number
Web
Confirm
Number Authorized Caller Amount
10/15/2024 10/14/2024 QRD 1762429 N/A SYSTEM 165,669.04 Account Summary
Total Deposit: 165,669.04 Beginning Balance: 13,222,094.39 Total Withdrawal: 0.00 Ending Balance: 13,387,763.43
24 MONTHLY ACCOUNT STATEMENT
City of Shasta Lake | Account #10203 | As of October 31, 2024 CHANDLER ASSET MANAGEMENT | chandlerasset.com
Information contained herein is confidential. We urge you to compare this statement to the one you receive from your qualified custodian. Please see Important Disclosures at the end of the statement.
Chandler Team:
For questions about your account, please call (800) 317-4747, or contact [email protected]
Custodian:
First Clearing
25 CONFIDENTIAL | 2
City of Shasta Lake | Account #10203 | As of October 31, 2024 Execution Time: 11/04/2024 02:54:55 PM Chandler Asset Management | [email protected] | www.chandlerasset.com | 800.317.4747
PORTFOLIO SUMMARY
Portfolio Characteristics
Sector Allocation
Performance Review
Account Summary
Maturity Distribution
Top Issuers
Credit Quality
Total Rate of Return 1M 3M YTD 1YR 2YRS 3YRS 5YRS 10YRS Since Inception (01/01/14)
City of Shasta Lake (0.58%) 1.09% 3.83% 6.25% 4.82% 1.74% 1.65% 1.65% 1.64% Benchmark Return* (0.58%) 1.11% 3.54% 5.76% 4.33% 1.24% 1.33% 1.34% 1.30% Average Modified Duration 1.83
Average Coupon 3.27%
Average Purchase YTM 3.64%
Average Market YTM 4.39%
Average Quality AA
Average Final Maturity 2.15
Average Life 1.89
Beg. Values as of
10/01/2024
End Values as of
10/31/2024
Market Value 35,778,695.05 35,553,838.52
Accrued Interest 205,424.37 221,634.13
Total Market Value 35,984,119.43 35,775,472.65
Income Earned 123,844.81 107,542.67
Cont/WD (60.00) (60.00)
Par 35,794,275.97 35,875,765.23
Book Value 35,546,453.65 35,635,308.52
Cost Value 35,340,133.74 35,418,700.39
United States 38.17%
FHLMC 9.99%
Federal Home Loan Banks 9.90%
Farm Credit System 3.97%
American Express Credit Master Trust 2.07%
Bank of America Credit Card Trust 1.88%
FNMA 1.63%
Chase Issuance Trust 1.46%
*Periods over 1 year are annualized.
Benchmark: ICE BofA 1-3 Year US Treasury & Agency Index Secondary Benchmark:
*See Footnote
The credit quality is a weighted average calculation of the highest of S&P, Moody’s’ and Fitch 26 Report and Recommendations 6.4 Reviewed and Approved City Manager
AGENDA ITEM
City Council
TO: Mayor and City Council Members
FROM: Wendy Howard, Finance Director
DATE: December 3, 2024
SUBJECT: Cash & Investment Report for September 30, 2024 FILE NO:
RECOMMENDATION:
Staff submits for approval the attached Cash & Investment Report for the period ending September 30, 2024.
BACKGROUND:
Per California Government Code section 53600.5 and the City’s investment policy, the primary objectives of the City’s investment program, listed in order of priority, are safety, liquidity and return. The City’s investment policy, which complies with Code, is designed to meet the requirements of Code and ensure that the City’s funds are prudently managed The City’s investment policy requires that the Finance Director submit an investment report to the City Council (governing body) each quarter that consists of the following information:
issuers (bank or institution)
type of investment or description
dollar amount
interest rate
market valuation
percent of each investment within the overall portfolio date of maturity
27 The source of the valuation of each investment is required to be reported to the City Council. Additionally, a statement indicating the agency’s ability, or lack thereof, to meet the next six (6) months cash flow requirements is required.
Each of the criteria listed above has been addressed in the attached analysis of the cash and investments that the City held on September 30, 2024. The source of market valuations has been quoted from documents received from the custodian bank or the institution holding the investments. If staff did not receive this information from the bank or institution, market value has been listed as equal to the carrying amount. Additionally, we have indicated whether funds are “restricted” for a particular purpose. Restricted funds are usually the amount of funds required to service the last debt service payment on a loan or funds for special projects (water improvement project and housing rehabilitation).
On an overall basis, the City of Shasta Lake should be able to meet its cash flow requirements for the next six months.
FISCAL IMPACTS:
None
ATTACHMENTS:
• City of Shasta Lake Cash & Investment Report
• Resolution for the approval of the September 30, 2024 Cash & Investment Report • Cash and Investment Notes
DISTRIBUTION:
City of Shasta Lake City Council
City of Shasta Lake Files
28 This is a summary of the City’s investments arranged by the different institutions holding the assets.
Market Date of
Bank or Institution Description Amount Interest Rate Valuation % of Portfolio Maturity Cornerstone Community Bank Checking Account $1,587,010 n/a $1,587,010 2.9324% n/a Cornerstone Community Bank Money Market Account $3,013,133 n/a $3,013,133 5.5675% n/a City of Shasta Lake Petty Cash $2,100 n/a $2,100 0.0039% n/a Wells Fargo Investments Investments $35,778,399 variable $35,975,350 66.4733% Varies State of California LAIF-City $13,222,094 4.71% $13,249,346 24.4814% n/a Shasta County Trustee
(Restricted) LAIF-County* $292,441 4.71% $293,044 0.5415% n/a Grand Total $53,895,177 $54,119,983 100%
CalPERS CERBT ** Retiree Health Benefit Trust $10,251,653 variable $10,251,653 n/a n/a CalPERS CEPPT ** Retiree Pension Benefit Trust $103,878 variable $103,878 n/a n/a *Restricted = Debt Service Reserve Requirements
** This is a portfolio investment and not a bank deposit. Each employer owns a percentage of the portfolio, and does not have direct ownership of the securities in the portfolio.
It is expected that the City of Shasta Lake will be able to meet its cash flow requirements for the next six months. ____________________________________ 30-Sep-2024
Wendy Howard Date
Finance Director
City of Shasta Lake
Analysis of Cash and Investments
September 30, 2024
29 RESOLUTION CC-2024-XX
A RESOLUTION BY THE CITY OF SHASTA LAKE CITY COUNCIL ACCEPTING THE
QUARTERLY CASH AND INVESTMENT REPORT FOR THE PERIOD ENDING SEPTEMBER 30, 2024
WHEREAS, the Chief Fiscal Officer is required under Senate Bills 564 and 866 to provide a quarterly investment report to the City Council, and
WHEREAS, the report includes the issuers, type of investment or description, dollar amount, interest rate, market valuation, the percent of each investment within the overall portfolio, the date of maturity, and
WHEREAS, the source of the valuation of each investment has been quoted from documents received from the bank or institution that is the issuer of each of the investments and when not supplied the amount has been listed as equal to the carrying value, and
WHEREAS, on an overall basis, the City of Shasta Lake will be able to meet its cash flow requirements for the next six months.
NOW, THEREFORE BE IT RESOLVED that the Shasta Lake City Council accepts the Quarterly Cash and Investment Report for the Period ending September 30, 2024 for review.
PASSED, APPROVED, AND ADOPTED this 3rd day of December, 2024, by the following vote:
AYES:
NOES:
ABSENT:
______________________________
JANICE POWELL, Mayor
ATTEST:
_______________________________
CHARITY TATLOW, Deputy City Clerk
30 Cash Accounts Held at September 30, 2024
CCB Checking Account - The City’s checking account at Cornerstone Community Bank is primarily used to manage the day-to-day operations of the City. The Money Market account is used to facilitate liquidity. Cornerstone is matching LAIF interest.
Wells Fargo Advisors CD’s (Managed by Chandler) - The Wells Fargo account holds a mix of investments, which comply with California regulations. The yield on these investments varies.
Local Agency Investment Fund (LAIF)-City - LAIF is where the City keeps its idle cash for all funds. It’s essentially the City’s cash reserves and is necessary for liquidity. This type of account allows the City to deposit and withdraw funds a maximum of 15 transactions per month without fees or penalties.
LAIF-County - The County LAIF account is essentially a reserve fund for the debt service for the USDA sewer loan. This $5.6 million loan was used to finance the expansion of the wastewater treatment plant. The final payment on the bond is due December 2034. 31 32
Report and Recommendations 6.5 Reviewed and Approved
City Manager
AGENDA ITEM
City Council
TO: Mayor and City Council Members
FROM: Whitney Zeller, Community and Economic Development Manager DATE: December 3, 2024
SUBJECT: RESOLUTION OF THE CITY COUNCIL AUTHORIZING CITY
MANAGER TO EXECUTE CAL FIRE CALIFORNIA CLIMATE
INVESTMENT (CCI) GRANT DOCUMENTS AND ANY
SUBSEQUENT AGREEMENTS
FILE NO.: Please include file number if one exists
RECOMMENDATION
Staff recommends that the City Council consider approving a resolution, authorizing the City Manager to execute grant documents and any subsequent agreements for the State of California Department of Forestry (Cal Fire) Fire Prevention Grants Program.
BACKGROUND
State of California Department of Forestry (CAL FIRE) Fire Prevention Grants Program:
CAL FIRE’s Fire Prevention Grants Program provides funding for fire prevention projects and activities in and near fire-threatened communities that focus on increasing the protection of people, structures, and communities. Funded activities include hazardous fuels reduction, wildfire prevention planning, and wildfire prevention education with an emphasis on improving public health and safety while reducing greenhouse gas emissions.
California’s Strategic Fire Plan serves as a roadmap for project development. Projects are evaluated based on the overall benefit to reduce the threat of wildfires to people, structures, and communities. CAL FIRE will consider the wildfire hazards and risk of an area, the geographic balance of projects, and whether the project is complementary to other fire prevention or forest health activities when awarding grants. Disadvantaged communities and low-income communities as defined by Assembly Bill 1550 (Gomez) 33 (Stats. 2016, Ch. 369), and projects that demonstrate a carbon benefit by reducing greenhouse gas emissions and contain matching funds will receive additional priority.
City of Shasta Lake Fire Prevention Efforts with Cal Fire CCI Funds:
The City of Shasta Lake has been successful in several CCI awards. The City received $59,994 (2018 allocation), $180,000 (2020 allocation), $1,454,418 (2021 allocation), and $1,374,800 (2022 allocation). The City applied to the 2023 allocation in the amount of $965,500 for the Wildland Urban Interface Hazardous Fuel Reduction Project, and was recommended for award by the State.
The proposed project would allocate $965,500 to address approximately 213 acres of hazardous fuel clearing within the Shasta Lake city limits. The project area is bordered by hundreds of acres of federal lands, dense with brush and trees. The rugged terrain skirting the City, paired with increasingly dry conditions has made it a critical threat to the residents, homes, and businesses in the City. This threat is reflected in the area’s recent fire history, which includes four large fires over the past four years. The project will treat 213 acres of dense brush and trees, using hand clearing methods and chipping, spreading the wood parts within the project area. Chips that cannot be spread will be hauled to the City waste/disposal site as green brush. The project will reduce the risk of ignitions and spread while providing safer evacuation and emergency responder access.
Upon successful completion, the project area will be added to the City vegetation management list for continued maintenance. Each fuel reduction project the City undertakes moves our community in the right direction to reduce wildfire activity.
The CalFire Fire Prevention Grants Program is an excellent funding source for the City to further our fuel reduction efforts. Staff requests City Council to approve the attached resolution, authorizing the City Manager to execute Cal Fire CCI grant documents and any subsequent agreements.
FISCAL IMPACTS:
The City will be reimbursed for project expenditures up the awarded grant amount.
ATTACHMENTS
Resolution
Project Map
DISTRIBUTION
City Council
34 RESOLUTION CC 2024-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SHASTA LAKE
AUTHORIZING CITY MANAGER TO EXECUTE CAL FIRE CALIFORNIA CLIMATE
INVESTMENT GRANT DOCUMENTS AND ANY SUBSEQUENT AGREEMENTS WHEREAS, the Governor of the State of California in cooperation with the California State Legislature has enacted State of California Climate Investment, which provides funds to the State of California and its political subdivisions for fire prevention programs; and
WHEREAS, the State Department of Forestry and fire Protection (CAL FIRE) has been delegated the responsibility for the administration of the program within the Sate, setting up necessary procedures governing application by local agencies, non-profit organizations, and others under the program; and
WHEREAS, the applicant will enter into an agreement with the State of California to carry out the Wildland Urban Interface Hazardous Fuel Reduction Project.
NOW, THEREFORE, BE IT RESOLVED that the City of Shasta Lake City Council
1. Approved the filing of an application for “California Climate Investment Prevention Program”; and
2. Certifies that said application has or will have sufficient funds to operate and maintain the project; and
3. Certifies that funds under the jurisdiction of the City of Shasta Lake City Council are available to begin the project; and
4. Certifies that said applicant will expend funds prior to March 15, 2030; and
5. Appoints the City Manager, or a designee, to conduct all negotiations, execute and submit all documents, but not limited to applications, agreements, amendments, payment requests, and so on, which may be necessary for the completion of the aforementioned project.
PASSED, APPROVED, AND ADOPTED this 3rd day of December, 2024, by the following vote:
AYES:
NOES:
ABSENT:
35 ______________________________
JANICE POWELL, Mayor
ATTEST:
_______________________________
CHARITY TATLOW, Deputy City Clerk
36 LAKE BLVD
ASHBY RD
PINE GROVE AVE
AKRICH ST
OASIS RD
47.4 Acres
34.7 Acres
28 Acres
25.9 Acres
25.2 Acres
17.1 Acres
21.4 Acres
12.9 Acres
Treatment Influence Zone (TIZ)
213 Acres Total
Project Influence Zone (PIZ)
5800 Acres
LAKE SHASTA
I
Map Produced: January 2, 2024
0 0.5
Miles
Proposed Treatment Areas
City of Shasta Lake
P:\\GIS\Fire\ProposedProjects_2024_8x11P.mxd
City of Shasta Lake
Project Influence Zone (PIZ)
Treatment Influence Zone (TIZ)
§¨¦5
Aý
1:33,000
Boundaries and approximate. Not a survey product.
23-WP-SHU-59385324
37 38
Report and Recommendations 6.6
Reviewed and Approved
City Manager
AGENDA ITEM
City Council
TO: Mayor and City Council Members
FROM: Charity Tatlow, Deputy City Clerk
DATE: December 3, 2024
SUBJECT: CERTIFICATION OF VOTES CAST IN NOVEMBER 5, 2024
GENERAL ELECTION
FILE NO.: A-050-090-178
RECOMMENDATION:
Staff recommends approval of the attached resolution to formally accept the results of the November 5, 2024, General Election.
NOTE: The Shasta County Elections Department has indicated that certified election results will be available by the December 3, 2024 meeting. This staff report has been prepared as a placeholder to ensure sufficient time for posting the agenda.
BACKGROUND:
In California, the certification of election results is regulated by specific provisions in the California Elections Code. For state and local elections, Section 15372 of the Code mandates that election officials complete the official canvass and certify the results within 30 days of the election. After certification, the City generally adopts a resolution at its next regular meeting to accept the certified results.
FISCAL IMPACTS:
None
ATTACHMENTS:
Resolution
DISTRIBUTION:
City Council; City Manager; City Attorney
39 RESOLUTION CC-2024-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SHASTA LAKE
ACCEPTING THE CERTIFIED FINAL RESULTS OF VOTES CAST FROM SHASTA COUNTY CLERK/REGISTRAR OF VOTERS FOR NOVEMBER 5, 2024 GENERAL
ELECTION
WHEREAS, on November 5, 2024, the General Election was held, and three Council Members (Council Elect A, Council Elect B, and Council Elect C) were elected to office for a term ending in December of 2028; and
WHEREAS, pursuant to Government Code Section 15302 of the California Elections Code, the Shasta County Clerk/Registrar did canvass the returns of the votes cast at November 5, 2024, General Election; and
WHEREAS, the Shasta County Clerk/Registrar did certify the whole number of votes cast in said election; and
WHEREAS, the final statements of vote cast issued by the county clerk/registrar of voters for the November 5, 2024 General Election will be incorporated into the following resolution as an attached exhibit.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Shasta Lake hereby accepts the statements certified by the County Clerk/Registrar of Voters for Results of Votes Cast.
PASSED, APPROVED, AND ADOPTED this 3rd day of December 2024 by the following vote:
AYES:
NOES:
ABSENT:
______________________________
JANICE POWELL, Mayor
ATTEST:
_______________________________
CHARITY TATLOW, Deputy City Clerk
•
•
40 Report and Recommendations 8.1 Reviewed and Approved City Manager
AGENDA ITEM
City Council
TO: Mayor and City Council Members
FROM: Jessaca Lugo, City Manager
DATE: December 3, 2024
SUBJECT: CONSIDERATION OF CALIFORNIA CONSERVATION CORPS (CCC) LOCAL SPONSOR AGREEMENT
FILE NO.:
RECOMMENDATION
Staff requests that the City Council consider adopting a resolution approving a Sponsor Agreement (“Agreement”) with California Conservation Corps (“CCC”) for performance of work projects including the area identified for the future disc golf course.
BACKGROUND
The California Conservation Corps (CCC) is a state agency that runs a workforce development program offering educational and job opportunities annually to young adults aged 18 to 25. The CCC's mission is to engage young people in meaningful work, public service, and educational activities that help them develop into responsible citizens, while contributing to the protection and enhancement of California's environment, resources, and communities. Through hands-on projects in environmental conservation, fire protection, and emergency response and recovery after natural disasters such as fires, floods, or earthquakes, the CCC helps participants build employable skills and foster a strong work ethic.
Under the California Public Resources Code (Section 14000 et seq.), the CCC is authorized to provide crew labor for public works projects sponsored by local, state, and federal agencies, as well as nonprofit organizations. Sponsors may hire the CCC on an hourly or per-project basis, depending on the work involved. The CCC provides project coordinators to help define the project scope and estimate costs, while sponsors supply the project plans, materials, specialized tools, and technical supervision. The CCC 41 provides its own vehicles, basic tools, and a crew supervisor. Sponsors reimburse the CCC for labor costs, which are billed at the minimum wage rate.
The missions of the City and the CCC align, both targeting to build healthy communities and foster youth and workforce development in a safe environment. Key activities that the CCC engages in include:
• Trail clearing and construction
• Tree planting
• Irrigation system installation
• Erosion control
• Disaster response and recovery
• Trail and park maintenance
• Wildfire prevention projects
• Community service projects
The CCC's current rates are as follows:
12/1/24-6/30/25: A 15-person crew at $28/hour for 40 hours totals $16,800. 7/1/25-6/30/26: A 15-person crew at $29/hour for 40 hours totals $17,400. 7/1/26-6/30/27: A 15-person crew at $30/hour for 40 hours totals $18,000.
Disc Golf Course Project:
In early 2023, the City began discussions with the CCCs to explore a future partnership aimed at realizing the community's vision for the planned disc golf course (see map exhibit). Progress on the project was paused until the skatepark construction bid was awarded, allowing the City to establish a clear budget for the scope of work related to the disc golf course.
The scope of work to be performed by the California Conservation Corps (CCC) crew includes clearing debris, such as slash, shrubs, and vegetation and installation of paths and trails in preparation for installation of disc golf equipment and infrastructure. The crew will hand-construct trails to connect tee pads and baskets, with the alignment and design of these trails determined in the field by the project engineer and the CCC crew to ensure they are practical and compatible with site conditions. All improvements will be designed to match the existing topography as much as possible, minimizing environmental impact and preserving the natural character of the area. Should all trails be completed and funding is available in the contract, the next priority would be installation of concrete tee pads and baskets.
In 2022, the City allocated $2.4 million in American Rescue Plan Act (ARPA) funds for park projects. Exhibit A provides a breakdown of the ARPA projects, including the approximate budgets, listed in order of priority. All ARPA funds must be encumbered by December 31, 2024, to avoid returning unused funds to the Department of Treasury.
Approximately $108,000 of funding remains unencumbered. Staff recommends that the City Council authorize an agreement with the CCCs, allocate $108,000 of the remaining 42 funds for disc golf course site work to be completed by the CCCs, and authorize the City Manager to execute the necessary documents to move forward with the project.
FISCAL IMPACTS:
The City will allocate $108,000 in ARPA funds to the Disc Golf Course project. Once the Skatepark project is completed and any remaining funds are identified, additional funding is expected to be directed toward the disc golf project.
ATTACHMENTS
Resolution CC-2024-
Exhibit A – ARPA-Funded Park Projects
Exhibit B - Local Sponsor Agreement (CCC 96)
Exhibit C - Project Map
DISTRIBUTION
City Attorney
City Engineer
Community and Economic Development Manager
43 RESOLUTION CC 2024-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SHASTA LAKE
APPROVING A SPONSOR AGREEMENT WITH CALIFORNIA CONSERVATION
CORPS FOR PERFORMANCE OF WORK PROJECTS
WHEREAS, On March 11, 2021, the federal government signed the American Rescue Plan Act (ARPA) of 2021 into law; and
WHEREAS, the City of Shasta Lake received $2.4 million in ARPA funds; and WHEREAS, through said funds, the City committed funding towards various park projects on July 5, 2022; and
WHEREAS, the California Conservations Corps (CCC), responded to the City request and has confirmed, upon execution of an agreement, an interest in performing work including clearing debris, such as slash, shrubs, and vegetation, and installation of paths and trails in preparation for installation of disc golf equipment and infrastructure; and WHEREAS, prior to scheduling the CCC for work, the Local Sponsorship Agreement between CCC and the City of Shasta Lake is required; and WHEREAS, CCC has estimated the labor for the said work to be a minimum of $108,000.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Shasta Lake approves a Sponsor Agreement between the City of Shasta Lake and California Conservation Corps (CCC) for the ARPA Park Projects, specifically the Disc Golf Project.
BE IT FURTHER RESOLVED that the Shasta Lake City Council authorizes the City Manager to execute all documents including any amendments pertaining to the agreement.
PASSED, APPROVED, AND ADOPTED this 3rd day of December 2024, by the following vote:
AYES:
NOES:
ABSENT:
MAYOR ELECT, Mayor
ATTEST:
CHARITY TATLOW, Deputy City Clerk
44 Exhibit A – ARPA-Funded Park Projects
Project Description ARPA Budget
Skatepark at Civic
Center
New skatepark at the Civic
Center Campus on the empty lot
behind the Larry J. Farr
Community Center. Old
skatepark to stay in place.
$1,636,000
($86,000 design)
($1,550,000 construction)
Expansion of
Lassen Field
Expansion of Lassen Field at Bizz
Johnson Ballpark and addition of
LED lighting.
$660,000
Disc Golf Course New 18-hole disc golf course
located on the 20 acres of City
property behind Bizz Johnson
Ballpark.
$118,500
($18,500 design/environmental)
($100,000 construction)
Covered Picnic
Pavilion
Covered Picnic Pavilion at
Margaret Polf Park.
Project received grant funding
from Clean CA Program and
budget was reallocated to
remaining ARPA projects.
Civic Center
Walking Trail
Completed walking loop at the
Civic Center Campus.
$5,500
Initial surveying costs expended
to ARPA fund. Project later
received grant funding from
REAP 2.0 Program and remaining
budget was reallocated to
remaining ARPA projects.
TOTAL $2,420,000
45 CCC-96 LG (rev. 07/2022)
SPONSOR AGREEMENT (CCC-96)
(for Governmental Entity – Local)
This Sponsor Agreement (Agreement) is entered into by the California Conservation Corps (CCC), State of California and
Sponsor’s Name: ____________________________________________, a State of California Local Public Entity (Sponsor).
WHEREAS, the CCC is statutorily mandated to provide job skills training, educational opportunities and an increasing awareness of the State’s natural resources to young adults;
WHEREAS, the CCC is authorized to work on projects in rural and urban areas that, provide a benefit to the public by, among other things, preserving, maintaining and/or enhancing the lands and water of the State of California, directly contributing to the conservation of energy and/or assisting in fire prevention and suppression;
WHEREAS, the CCC is authorized pursuant to the California Public Resources Code Section 14306 to execute contracts for furnishing the services of the CCC to any federal, state or local public entity, any local or statewide private organizations, and any person, firm, partnership, or corporation concerned with the objectives of the CCC program as specified in California Public Resources Code Sections 14000 and 14300;
WHEREAS, the Sponsor can provide opportunities for public service through meaningful and productive work projects;
WHEREAS, each party to this Agreement is duly authorized to enter into this Agreement; and
WHEREAS, the parties to this Agreement find and determine that it would be to their mutual advantage and the public benefit to join together to accomplish the purpose herein, and coordinate their power, authority and expertise for the CCC to use its corpsmembers and employees to accomplish projects specified by Sponsor and agreed to by the CCC; 46 CCC-96 LG (rev. 08/2022)
2 NOW THEREFORE, in consideration and recognition of the above, the Sponsor and CCC (collectively referred to herein as “the parties”) agree as follows:
A. Documentation of Projects
1. Sponsor will submit project proposals to the CCC.
2. The CCC shall work with Sponsor to include details of project proposals in a CCC Project Evaluation and/or other appropriate forms and documentation where applicable.
3. No project work will begin without CCC Project Evaluation documentation being signed by the parties’ representatives.
4. The documentation for any project necessarily incorporates into it this Agreement.
5. If there should be a conflict with terms and conditions contained in any other documents related to the parties’ relationship or any project related thereto, the terms and conditions set forth in this CCC 96 will take precedence.
6. Unless otherwise specified in the project documentation, the parties agree to accept documents that are electronically signed in accordance with Government Code Section 16.5.
B. Parties Obligations:
1. Sponsor agrees:
a. To pay for all costs, including but not limited to, labor, material and supply costs negotiated and agreed to by the parties that are directly related to and necessitated by the project and that are set forth in the project documentation;
b. To make available to the CCC adequate plans, specifications, materials, supplies, equipment and/or special labor requirements to complete the project as determined and agreed to by the parties as specified in the project documentation;
c. To provide adequate technical supervision as determined and agreed to by the parties;
d. To obtain approvals, clearances, and permits required by any local, state, tribal, or federal entity, law, or regulation;
e. To the extent any project involves the CCC performing work on private property, the Sponsor shall obtain and/or has obtained all necessary approvals, authorizations and/or permits from the owners 47 CCC-96 LG (rev. 08/2022)
3 of said private property before the CCC begins project work on said property and that the CCC is authorized to perform the project work on said private property;
f. To obtain clearances and/or meet requirements, if any, of trade unions or other labor organizations occasioned by the participation of the CCC in the project;
g. To provide project sites that, to the best of the Sponsor’s knowledge, are free of any known hazardous materials, but if there are any known hazardous materials present, the Sponsor shall provide the location, identity, and amounts of such hazardous materials as well as the associated Safety Data Sheets;
h. To provide or reimburse the CCC for acceptable temporary living accommodations for CCC personnel engaged in working on a project if: (1) the project is located at a site that is more than a one-hour drive from the designated CCC base center; and, (2) provision of such living accommodation is determined necessary by the parties;
i. To conduct an orientation with CCC personnel at the
commencement of each project to explain the technical aspects, safety requirements and other relevant information necessary for the CCC to successfully complete the project including the identification of restroom facilities or alternatives;
j. To work with the CCC to conduct an educational or training presentation at the CCC base center or project site to CCC Corpsmembers; and,
k. To consider authorizing the CCC to place a sign, plaque or emblem on the project site that presents the CCC’s contribution to the project.
2. CCC agrees to:
a. Review project proposals submitted by the Sponsor and work with Sponsor to prepare project documentation for those proposed projects that are covered by the CCC’s statutory mandate, consistent with the CCC’s organizational priorities and within the CCC’s operational capabilities;
b. Provide CCC personnel, equipment and materials to perform the obligations specified in the project documentation. The CCC will 48 CCC-96 LG (rev. 08/2022)
4 only use personnel who have received adequate prior training and are sufficiently equipped for and alerted to the general nature of the hazards inherent in the scope of work; and,
c. Provide its personnel with Workers’ Compensation coverage and benefits that are administered by the State Compensation Insurance Fund in accordance with the California Labor Code.
3. The Sponsor and CCC mutually agree to the following:
a. This Agreement is not intended to affect the legal liability of either of the parties by imposing any standard of care other than the standard of care imposed by law;
b. Mutual Indemnification:
i. To the extent permitted by law including Article XVI, sections 1 and 6 of the California Constitution, and the California Claims Act, the CCC agrees to hold harmless and indemnify the Sponsor against any liability, damage, or loss legally determined to have occurred as a result of
performance or failure to perform under this Agreement
and/or the project documentation caused by the acts
and/or omissions of any person directly employed by,
enrolled in or under the control or supervision of the CCC while performing the work set forth in this Agreement
and/or the project documentation; and,
ii. The Sponsor agrees to hold harmless and indemnify the CCC against any liability, damage, or loss legally
determined to have occurred as a result of performance or failure to perform under this Agreement and/or the project documentation caused by the acts and/or omissions of any person directly employed by or under the control or
supervision of the Sponsor while performing the work set forth in this Agreement and/or the project documentation; c. Insurance:
i. The State of California has elected to cover its motor vehicle and general liability exposure through claims
procedures instituted in accordance with the California Government Code provisions and the other provisions of
49 CCC-96 LG (rev. 08/2022)
5 the law relating to such liability. Pursuant to those procedures, tort liability claims should be presented as a government claim to the Government Claims Program,
P.O. Box 989052 MS 414, West Sacramento, CA 95798-
9052; https://www.dgs.ca.gov/ORIM/Services/Page-Content/Office-of-Riskand-Insurance-Management-Services-List-Folder/File-a-GovernmentClaim?search=government%20claim%20form in accordance with the California Government Code and the other provisions of
the law governing submission of such claims. In addition, unless notified otherwise or on behalf of the CCC, motor vehicle liability claims should be presented to the Office of Risk and Insurance Management (ORIM), P.O. Box 989052
MS-403, West Sacramento, CA 95798-9052, (800) 900-
3634, [email protected]. If your motor vehicle liability claim is not resolved within six months from the date of loss, California law requires you to file a formal claim with the Government Claims Program, P.O. Box 989052 MS 414,
West Sacramento, CA 95798-9052 (link above). It should
be noted, however, that the willingness of ORIM to receive such motor vehicle liability claims does not constitute a waiver by the State of California or the CCC of the time limits or procedures provided by law or the filing of claims relating to such motor vehicle liability. It also should be noted that the addresses set forth in this paragraph are subject to change; any claimant is advised to verify the accuracy of and currency of the addresses for filing claims, and by setting forth addresses in this paragraph, neither the State of California nor the CCC is waiving any time limits or procedures provided by law for filing claims
related to alleged motor vehicle or general liability or any other alleged liability.
ii. The California Department of Human Resources has
entered into a Master Agreement with the State
Compensation Insurance Fund to administer Workers’
Compensation benefits for State employees and
Corpsmembers as required by the California Labor Code.
50 CCC-96 LG (rev. 08/2022)
6 d. The California Labor Code Section 1720.4(c) specifically exempts the CCC from paying state prevailing wages to Corpsmembers when engaged in public works projects. The CCC is not subject to the federal prevailing wage requirements set forth in the Davis-Bacon Act (Title 40 USC 276A et seq.) when providing labor on federal government contracts. Title 29 of the Code of Federal Regulations (CFR), Section 5.2(h) specifically provides that a State is not considered a contractor under statutes providing loans, grants, or other federal assistance in situations where construction is performed by its own employees and/or personnel;
e. The California Business and Professions Code, Section 7040 exempts the State of California from contractor licensing requirements. The CCC is a state entity subject to the exemption;
f. Improvements and Land Use:
i. All improvements constructed in whole, or in part by the CCC on lands owned or controlled by the Sponsor will remain the property of the Sponsor;
ii. Permission to camp and/or perform work on lands owned or controlled by Sponsor does not in any way convey to the CCC, its staff or any person or persons working with the CCC in the performance of said work, employee status that would extend to them the benefits afforded to permanent employees of Sponsor; g. Emergency Services and Possible Delays:
i. The CCC is required to provide emergency services when directed by the Governor of the State of California pursuant to an Executive Order, the Office of Emergency Services (Cal OES), Department of Forestry and Fire Protection (CAL FIRE) and other agencies charged with responding to emergencies throughout California arising from fire, flood, wind, and other natural and man-caused disasters.
ii. The CCC may be required to temporarily suspend or permanently cease work on projects due to required emergency response or emergency conditions. The parties agree that any delay in completing the work by the CCC due to response to an
emergency shall be excused and costs incurred by the delay shall be the responsibility of the Sponsor.
51 CCC-96 LG (rev. 08/2022)
7 iii. The resources of the CCC are limited and the public service conservation work of the CCC may be altered in priority from time-to-time. The parties agree that other than delays caused by the CCC’s response to an emergency, all other delays by either party shall be excused and costs caused by delays shall be the responsibility of the party incurring such costs.
h. Audit: It is mutually agreed that, pursuant to California Government Code, § 8546.7, any project performed under this Agreement that involves the expenditure of public funds in excess of ten thousand dollars ($10,000) shall, along with the Parties thereto, be subject to the examination and audit of the California State Auditor for a period of three years after final payment under said project. Such audit may be triggered at the request of the public entity expending said funds or as part of any California State Auditor audit of said public entity. i. All contracts relating to the construction or operation of a project will contain a clause prohibiting discrimination and/or harassment against any person, employee or employee applicant engaged in the project work on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status, and denial of family care leave;
j. Budget Contingencies:
i. It is mutually agreed that if the Budget Act of the current year and/or any subsequent years covered under this Agreement does not appropriate sufficient funds for the program, this Agreement shall be of no further force and effect. In this event, the State of California and the CCC shall have no liability to pay any funds whatsoever to Sponsor or to furnish any other considerations under this Agreement or related project documentation and Sponsor shall not be obligated to perform any provisions of this Agreement or related project documentation; and,
ii. If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this program, the State of California and the CCC shall have the option to either cancel this Agreement with 52 CCC-96 LG (rev. 08/2022)
8 no liability occurring to the State of California or CCC, or offer an amendment to the Agreement reflecting the reduced amount; k. Subject to the provisions herein, all remedies allowed by law are available to either party for enforcement of this Agreement. Any waiver of rights by either party or any matter relating to this Agreement shall not be deemed to be a waiver unless in writing and approved by both parties and shall not be a waiver to any other provision or matter relating to this Agreement;
l. If any part of this Agreement is found to be invalid the remainder of the Agreement shall continue in full force and effect;
m. Neither the CCC nor the Sponsor may assign this Agreement or any interest therein without the written consent of the other party; n. No amendment or variation of the terms of this Agreement shall be valid unless made in writing, signed by the parties and approved as required. No oral understanding or Agreement not incorporated in the Agreement is binding on any of the parties;
o. This Agreement is governed by and shall be interpreted in accordance with the laws of the State of California;
p. This Agreement shall remain in effect unless terminated upon thirty (30) days written notice from either party; and,
CONTINUED ON NEXT PAGE
53 CCC-96 LG (rev. 08/2022)
9 q. Each Party and its respective agents executing this Agreement warrants and represents that it has the full power and authority to execute, deliver and perform the obligations under this Agreement and that each Party’s performance hereunder has been duly authorized by all requisite actions on the part of that Party.
Sponsor Information:
Sponsor Name: Sponsor Department:
Address:
Contact Person: Phone:
Email Address:
SIGNATURES
In Witness Whereof, the parties have agreed to the conditions of this Agreement as of the date shown below.
Sponsor Representative Signature:
Print Name: Date:
CCC District Director/Region Deputy Signature:
Print Name: Date:
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930 ft
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55 56
Report and Recommendations 8.2
Reviewed and Approved
City Manager
AGENDA ITEM
City Council
TO: Mayor and City Council Members
FROM: Wendy Howard, Finance Director
DATE: December 3, 2024
SUBJECT: RESOLUTION APPROVING EXCEPTION TO THE CALPERS 180-
DAY WAIT PERIOD WITH REGARD TO THE RE-HIRING OF
RETIRED BUILDING OFFICIAL STEVE AYERS
FILE NO.: P-100-099-070
RECOMMENDATION:
Staff recommends adopting an exception to the 180-day wait period for public agencies set by California Public Employees’ Retirement System (CalPERS) as required by California Public Employees’ Pension Reform Act of 2013 (PEPRA) and granting the City Manager authority to execute the necessary hiring documentation. The resolution would allow Steve Ayers, former Building Official, to be rehired as a retired annuitant effective 2/1/2025, or as soon after CalPERS has approved the request.
BACKGROUND:
Building Official Steve Ayers has announced his intent to retire effective December 27, 2024. Given Mr. Ayers' specialized expertise in building projects, including the ongoing Cascade Village project, the City proposes to retain him as an Extra-Help Building Official.
In this capacity, he would work a maximum of 960 hours per fiscal year and would not assume the full duties or responsibilities of his former position.
To facilitate this arrangement, the City seeks to request an exception to the 180-day waiting period required by CalPERS. This exception is necessary to ensure continuity for the active construction project. A resolution from the local agency is required to formalize this request.
57 FISCAL IMPACTS:
No Fiscal Impact – Already included in the FY 2025 approved Budget.
ATTACHMENTS:
Resolution approving exception to the CalPERS 180-Day Wait Period with regard to the re-hiring of retiring Building Official Steve Ayers
DISTRIBUTION:
City of Shasta Lake City Council
Finance and Human Resources
58 RESOLUTION CC-2024-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SHASTA LAKE FOR EXCEPTION TO THE 180-DAY WAIT PERIOD
GOV. CODE SECTION 7522.56 & 21224
WHEREAS, in compliance with Government (Gov.) Code section 7522.56 of the Public Employees’ Retirement Law, the City of Shasta Lake must provide CalPERS this certification resolution when hiring a retiree before 180 days has passed since their retirement date; and
WHEREAS, Steve Ayers, CalPERS ID 2579777092, will be retiring from City of Shasta Lake in the position of Building Official, effective 12/27/2024; WHEREAS, Gov. Code section 7522.56 requires that post-retirement employment commence no earlier than 180 days after the retirement date, which is 6/25/2025 without this certification resolution; and
WHEREAS, Gov. Code section 7522.56 provides that this exception to the 180-day wait period shall not apply if the retiree accepts any retirement-related incentive; and WHEREAS, the Shasta Lake City Council, the City of Shasta Lake and Steve Ayers certify that Steve Ayers has not and will not receive a Golden Handshake or any other retirement-related incentive; and
WHEREAS, the Shasta Lake City Council, hereby appoints Steve Ayers as an extra help retired annuitant to perform the duties of the Building Official for the City of Shasta Lake under Gov. Code section 21224 effective 2/1/2025, or as soon after CalPERS has confirmed the resolution is compliant; and
WHEREAS, the entire employment agreement, contract or appointment document between Steve Ayers and the City of Shasta Lake has been reviewed by this body and is attached herein; and
WHEREAS, no matters, issues, terms or conditions related to this employment and appointment have been or will be placed on a consent calendar; and WHEREAS, the employment shall be limited to 960 hours per fiscal year for all CalPERS employers; and
WHEREAS, the compensation paid to retirees cannot be less than the minimum nor exceed the maximum monthly base salary paid to other employees performing comparable duties, divided by 173.333 to equal the hourly rate; and WHEREAS, the minimum and maximum base salary for this position is $9,755 and the hourly equivalent is $56.28; and
59 WHEREAS, the hourly rate paid to Steve Ayers will be $56.28/hour; and WHEREAS, Steve Ayers has not and will not receive any other benefit, incentive, compensation in lieu of benefit or other form of compensation in addition to this hourly pay rate; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Shasta Lake hereby certifies the nature of the appointment of Steve Ayers as described herein and detailed in the attached employment agreement/contract/appointment document and that this appointment is necessary to fill the critically needed position of extra-help annuitant Building Official for the City of Shasta Lake by 2/1/2025, or as soon after CalPERS has confirmed this resolution is compliant, for work beyond the ability or which is in excess of what permanent employees are able to do at this time.
PASSED, APPROVED, AND ADOPTED this 3rd day of December, 2024, by the following vote:
AYES:
NOES:
ABSENT:
MAYOR ELECT, Mayor
ATTEST:
CHARITY TATLOW, Deputy City Clerk
60 1
PO BOX 777 | 4477 Main Street
Shasta Lake, CA 96019
(530) 275-7400
www.cityofshastalake.org
December 3, 2025
CalPERS
We are requesting an exception provided by Gov. Code Sections 7522.56 & 21224, please see below.
• Agency Name: City of Shasta Lake
• Employee Name: Steve Ayers
• Employee Date of Birth/Last 4 CalPERS ID: 3/25/1956 / 2579777092 • Class Title/Class Code-Position: Extra-help Annuitant Building Official • Hourly Pay Rate: $56.28 (Include a link to or copy of the Agency Publicly Available Salary Schedule for base pay only)
• Tenure (permanent, temporary, limited-term, exempt, etc.): limited-term • Time base (full-time, part-time, intermittent): part-time • Retirement Effective Date: 12/27/2024
• Did retiree receive any incentive to retire? No
• Date 960-Hour Limit Exceeded (if applicable): N/A
• Justification: Mr. Ayers brings specialized expertise in building projects, including the ongoing Mixed-Use Cascade Village project, which is funded through the State of California AHSC Program. His in-depth knowledge of the active construction project is critical to its successful completion. Additionally, Mr. Ayers will support a range of commercial and residential projects throughout the duration of his extra help status.
Thank You,
Wendy Howard
Finance Director
City of Shasta Lake
61 AGREEMENT BETWEEN THE CITY OF SHASTA LAKE AND STEVE AYERS PURSUANT TO CALIFORNIA GOVERNMENT CODE SECTION 21224 “APPOINTMENTS” AS A RETIRED ANNUITANT.
PURPOSE: This agreement shall serve as the understanding between the parties of compliance with the requirements of California Government Code (CGC) Section 21224 “APPOINTMENTS” for Steve Ayers to serve as extra help as a Retired Annuitant for a limited duration of time.
SCOPE: The Parties understand that the City will be hiring Steve Ayers as a retired annuitant for extra help pursuant to CGC Section 21224. This is necessary to support critical building projects in the City of Shasta Lake.
1. The retiree may only work a combined total of 960 hours in a fiscal year for all contracting agencies.
2. The compensation shall not exceed the maximum monthly base salary paid to other employees performing comparable duties as listed on a publicly available pay schedule for the position divided by 173.333. The maximum rate is set by the publicly available pay schedule, and the City cannot pay the retiree more than that rate as a retired annuitant.
3. The retiree shall not receive any benefits, incentives, compensation in lieu of benefits, or any other forms of compensation in addition to the hourly rate. The City shall only pay the retiree the hourly rate, as discussed above. As a retiree, he or she cannot receive any benefits, such as health insurance, vacation days, or personal use of a company vehicle.
4. The appointment is an exception as allowed by law, to the employment starting no sooner than 180 days after the retiree’s retirement date.
5. The retiree must certify in writing to the City of Shasta Lake that no unemployment insurance payments for retired annuitant work for any public employer within 12 months prior to the appointment date were received.
6. This appointment can be terminated with two weeks’ notice.
7. The City Manager deems that the appointment is necessary as the City requires specialized skills for residential and commercial building projects. Under Section 21224, the appointment may be made by anyone with the power to hire persons for employment.
The City Manager, or designee, is making this appointment and has the authority to make such an appointment. This appointment is necessary because of his specialized skills and knowledge in building projects within the City of Shasta Lake organization which are needed to complete such work in a complete and timely fashion as required by law. The period of appointment is for a limited term as necessary and this is in excess of what permanent employees are able to do at this time.
The forgoing statements of fact are true and correct and are acknowledged by the parties to this agreement.
Steve Ayers Jessaca Lugo, City Manager
Date: Date:
62 Report and Recommendations 8.3 Reviewed and Approved City Manager
AGENDA ITEM
City Council
TO: Mayor and City Council Members
FROM: Jessaca Lugo, City Manager
Charity Tatlow, Deputy City Clerk/Permit Center Manager DATE: December 3, 2024
SUBJECT: RESOLUTION AMENDING THE PROCESSING FEE SCHEDULE
FOR SPECIFIED BUILDING AND PLANNING PERMIT
APPLICATIONS
FILE NO.:
RECOMMENDATION
Staff requests the City Council consider the attached resolution revising current development application processing fees as indicated in the attached resolution. These modifications reflect currently adopted permitting processes.
BACKGROUND
California Government Code §§66000 et seq. (Mitigation Fee Act) allows public agencies to impose fees for government services when:
1. The individuals’ decision to use the service is voluntary; and
2. The fees charged to an individual user are reasonably related to the level of service rendered to the cost of providing that service.
Fees in California are required to conform to the statutory requirements of the California Constitution, the Mitigation Fee Act, and the California Code of Regulations. Fees may not exceed the reasonable cost of providing the services for which they are collected unless the excess fee is approved by a two-thirds vote of the electorate.
The City’s original fee schedule for planning and building-related permits was adopted from Shasta County upon incorporation in 1993. In February 2006, Muni-Financial prepared a comprehensive application processing fee study for the City. The study 63 established the full cost to the public of providing building and planning services in the review of private development applications. The recommendations of the study including some modifications recommended by the City’s Finance Committee, was adopted in December 2006. The fee study provided the basis for relating the processing fees to the cost of services rendered as required by law.
The City of Shasta Lake application processing fees have been adopted with the following goals:
1. Recover up to 100% of the actual cost of providing the service; and
2. Maintain reasonably competitive fees with neighboring agencies providing similar services to a user.
Under current adopted City Council policy, a deposit is collected from applicants to cover application processing for multiple application projects (ex. – combined General Plan Amendment, rezone and subdivision applications). The fees are regularly updated and/or modified as necessary to reflect current permitting processes, and in January of each year an “inflation escalator” is applied to the fee amounts. The annual inflation factor allows the City Council to increase or decrease the fees annually based on the Employee Cost Index (ECI) for State and Local Government Employees, as released by the U.S.
Department of Labor’s Bureau of Labor Statistics. The ECI measures changes in wages, salaries and benefits for civilian workers (private industry, state and local government).
RECOMMENDED CHANGES:
Staff is recommending the following modifications to the current fee schedule.
Attachment A to this report provides additional information on these recommended changes.
1) Building Division Fees:
a. Establish a Permit Fee for Predesigned Accessory Dwelling Units (ADU). California Assembly Bill 434 (AB 434) introduces significant updates to Accessory Dwelling Unit (ADU) regulations. It mandates that by January 1, 2025, all California cities and municipalities must offer preapproved ADU designs. These standardized plans aim to simplify the approval process, reduce costs, and expedite ADU construction for homeowners. Cities can charge fees for accessing or customizing these plans, but the overall goal is to streamline development and address the state’s housing shortage.
The City provides six pre-designed ADU options, ranging in size from 400 to 710 square feet. While these plans are still subject to the standard review process (e.g., utility and site plan review), they have already undergone a preliminary plan check, allowing for a faster review process. Given that the initial plan check is complete, it would be reasonable for the City to offer a 50% reduction in the plan check review fee. The City would still need to 64 review the plans for completeness, formally accept them, and route them for necessary approvals.
2) Planning Division Fees:
a. Establish an Administrative Permit Fee for Food Truck Licenses. On August 1, 2023, the City of Shasta Lake City Council approved an Ordinance adopting the Interim Zoning Ordinance (IZO), which allows food trucks to operate within the city. However, the IZO did not establish specific operational standards for food trucks. In October 2023, the Planning Commission set forth criteria to guide applicants and staff, ensuring that food truck operations align with other uses and do not compromise public health or safety. The food truck application process is classified as an administrative permit, though staff has determined that the approval process requires less time than a typical site development administrative permit, leading to a recommendation for a reduced fee. Staff suggests a fee of $91.00, compared to the current $730.00 fee for a commercial site development permit design review. It should be noted that health permits are typically issued by the County’s Department of Environmental Health, while any fire inspections are conducted by the Shasta Lake Fire Protection District.
FISCAL IMPACTS:
The recommended modifications will recover a new building permit application fee and processing costs incurred by the City’s general fund, consistent with past Council policy.
ATTACHMENTS
Attachment – Application Processing Fee Recommendations Table Resolution CC-2024-XX
DISTRIBUTION
City Attorney
Senior Planner
Building Official
65 RESOLUTION CC 2024-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SHASTA LAKE
ESTABLISHING APPLICATION PROCESSING FEES FOR SPECIFIED BUILDING
AND PLANNING PERMIT APPLICATIONS
WHEREAS, the City of Shasta Lake Municipal Code requires that applications for development permits be accompanied by fees to cover the cost of services necessary to review plans and application materials; and
WHEREAS, the City of Shasta Lake has prepared a comprehensive application processing fee study to determine the full cost to the public of providing building and planning user-requested services for private development applications (Muni-Financial Report); and
WHEREAS, the City Council has determined that City departments must review development applications to ensure that new development of land and use of property is consistent with the adopted General Plan; and
WHEREAS, the California Government Code permits the City of Shasta Lake to recover the cost of services provided to the public involving the review of development applications to determine that development of land and use of property is consistent with the adopted General Plan and the laws of the state; and WHEREAS, the City Council has reviewed the information in the record and considered any comments from the public related to this matter received at a public meeting.
NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Shasta Lake hereby approves the application processing fees as set forth in this resolution, subject to the following findings and direction:
A. The City Council finds and determines the above recitals are true and correct and have served as the basis, for the actions set forth herein; and B. The City Council finds that the following fees do not exceed the reasonable cost of providing services necessary to process the applications as specified below; and C. The City Council finds that the following fees will promote the public good by eliminating the ongoing expenditure of public funds for private development applications:
1. Building Division Fee Schedule:
a. Accessory Dwelling Unit – Predesigned Fee – 50% Reduction of Building Plan Check Fee.
2. Planning Division Fees:
66 a. Food Truck Administrative Permit Fee - $91.00
D. The Council authorizes the City Manager to complete all administrative actions necessary to ensure the collection and tracking of fees consistent with the Shasta Lake Municipal Code and the laws of the State of California.
PASSED, APPROVED, AND ADOPTED this 3rd day of December 2024, by the following vote:
AYES:
NOES:
ABSENT:
MAYOR ELECT, Mayor
ATTEST:
CHARITY TATLOW, Deputy City Clerk
67 Attachment A: Recommended Application Fee Changes
Fee Current Status Recommendation Local Jurisdictions
Building
Plan Check Fee:
Pre-designed
Accessory Dwelling
Unit
AB434 mandates that by January
1, 2025, all California cities and
municipalities must offer preapproved ADU designs.
The City offers six design options
ranging from 400 to 710 square
feet.
Because the plans have been
through preliminary plan check,
staff recognizes that a fee
reduction is necessary for plan
check review. The City would still
need to review the plans for
completeness, formally accept
them, and route them for
necessary approvals. The plans
cannot be altered; if the owner
decides to alter them, the full fee
will be required.
Implement a 50% reduction in Plan Check Fees for predesigned Accessory Dwelling Unit (ADU) plan review projects.
Currently, the fees are calculated based on the standard residential new dwelling plan check rates, which are
determined by square footage. For instance, the fee for a unit between 1-600 square feet is $839. The proposed
adjustment would reduce this fee by half.
Because the pre-approved plans act as a Master Plan that has already been reviewed for building code, the staff time for review of these projects is also reduced by about 50%.
There is still review of specific site constraints,
development standards, and the required solar and fire
sprinkler plan review.
Redding - Does offer a reduced
plan check fee.
Anderson – No reduction to
plan check or permit fee.
County – No reduction to plan
check or permit fee.
Planning
Administrative
Permit Fee: Food
Service Vehicles
(Food Trucks)
The City, through the 2023
Interim Zoning Ordinance, allows
food trucks to operate within the
City. In October 2023, the
Planning Commission set forth
criteria to guide applicants and
staff, ensuring that food truck
operations align with other uses
and do not compromise public
health or safety. The food truck
application process is classified as
an administrative permit, though
staff has determined that the
approval process requires less
Establish an Administrative fee of $159.00 for Food Service Vehicles
The fee is currently based on the commercial site
development permit design review, which costs $730.00.
According to the 2006 rate study, the administrative
processing and inspection efforts are based of staff hours on project review.
Redding - $54 - Business
License Fee Only
Anderson - $25/quarter or
$104/year - Business License
Fee Only
County – No Fee Established
68 Fee Current Status Recommendation Local Jurisdictions time than a typical site
development administrative
permit, leading to a
recommendation for a reduced
fee.
69 70