CITY COUNCIL MEETING AGENDA July 1, 2025
CITY OF SHASTA LAKE
CITY COUNCIL
MEETING AGENDA
July 1, 2025
6:00 P.M.
Shasta Lake City Council Chambers
4488 Red Bluff Street Shasta Lake, CA 96019
Mayor: Pamelyn Morgan
Vice Mayor: Justin Jones
Council Members: Toni Coates, Dan Ringwelski, Greg Watkins
OTHER WAYS TO PARTICIPATE IN THE MEETING
• Watch a livestream of the meeting online or view the recording any time after the meeting concludes at the following: cityofshastalake.org/meetings • Submit public comment electronically before the meeting to:
[email protected]. Public comment by email will be read into the record during consideration of the item the comment addresses. Each public comment will be limited to three minutes of reading. Include the item number you are commenting on in the subject line of the email. Once the vote has taken place on an item, no additional public comments will beaccepted.
• Submit public comment by mail addressed to City Clerk, City of Shasta Lake, PO Box 777, Shasta Lake, CA 96019. Mailed comments must be received one day prior to the meeting to be included.
1.0 CALL TO ORDER – REGULAR MEETING:
1.1 Call to order (please place electronic devices on silent)
1.2 Statement for the record of Council Members present or absent
1.3 Pledge of Allegiance
1.4 Invocation
2.0 AWARDS & RECOGNITIONS:
2.1 None
3.0 PRESENTATIONS:
3.1 Outside Agency Donation Reports
• Shasta Dam Area Little League, Travis Humphrey
4.0 COMMISSION, COMMITTEE, AND OUTSIDE AGENCY REPORTS:
1 CITY COUNCIL MEETING AGENDA July 1, 2025
5.0 PUBLIC COMMENT:
This time is set aside for citizens to address the City Council on matters listed on the Consent Agenda as well as other items not included on the Regular Agenda. If your comments concern an item noted on the regular agenda, please address the Council when that item is open for public comment. Each speaker is allocated three (3) minutes to speak. Speakers may not cede their time. Comments should be limited to matters within the jurisdiction of the City. Council discussion or action cannot be taken on items not listed on the agenda other than to receive comments. Speaker forms are available from the City Clerk, 4477 Main Street, Shasta Lake, on the City’s website, or at the back of the meeting hall. If you have documents to present to members of Council, please provide a minimum of seven copies. Pursuant to The Brown Act, the City Council cannot take action on Public Comment Items.
6.0 CONSENT AGENDA:
The items listed under the Consent Agenda are considered routine business and will be voted on together by one motion unless a Council Member requests a specific item to be removed and discussed separately.
6.1 Minutes of the Regular Meeting of June 17, 2025. (pg. 7)
6.2 Payrolls: (pg. 11)
Period Ending: 6/21/2025 Paid Date: 6/27/2025 $207,154.75
6.3 Discussion and possible action to approve a Resolution accepting the Shasta Lake Skatepark Project and authorize the filing of a Notice of Completion. (pg. 13)
6.4 Discussion and possible action to approve a Resolution awarding the 2026-2036 Water Master Plan Project to Carollo Engineers, and authorize the City Manager to enter into a Professional Services Agreement with Carollo Engineers. (pg. 17)
7.0 PUBLIC HEARINGS:
7.1 None
8.0 REGULAR AGENDA:
8.1 Discussion and possible action to approve a Resolution finding that the City has maximized its compliance with the City’s Renewable Portfolio Standard Enforcement Program for compliance period 4 (2021-2024). (pg. 31)
9.0 STAFF COMMENTS:
10.0 CITY COUNCIL COMMENTS AND REPORTS:
This is the time set aside for Council Members, who may so desire, to give brief comments or reports concerning City matters. The City Council may not enter into discussion on matters 2 CITY COUNCIL MEETING AGENDA July 1, 2025
reported. Statements made by individual Council Members should not be interpreted as a statement of the City Council. The City Council only takes action by majority vote. • Brief reports by members of the Council regarding correspondence, events and/or meetings attended, and upcoming meetings/events.
• Suggestions/motions for future agenda items.
• In compliance with Assembly Bill 1234, Council will report on attendance at conferences/meetings/events where expenses are reimbursed by the City.
ADJOURNMENT:
Meetings are broadcast on the Wednesday following the meeting at 6:00 PM and the following Friday at 2:00 PM on Charter Channel 181. Videos of meetings are also available through the City website: www.cityofshastalake.org In Compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please call (530) 275-7407. Notification 48 hours prior to the meeting is requested to enable the City to make reasonable arrangements to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title II). 3 4
Report and Recommendations 3.1 Reviewed and Approved
City Manager
AGENDA ITEM
City Council
TO: Mayor and City Council Members
FROM: Kathie Reid, Executive Assistant
DATE: July 1, 2025
SUBJECT: OUTSIDE AGENCY DONATION REPORTS FY 2023-2024
FILE NO.: F-200-060-000
RECOMMENDATION:
Presentations By:
SDALL, Travis Humphrey
BACKGROUND
The City of Shasta Lake provides annual donations to various outside agencies for services that benefit our community. At the request of the City Council, staff periodically invites these agencies to provide written and/or verbal updates on the status of their expenditures. Staff has notified the agencies of the upcoming Council meeting, and representatives will be present to report on how the donated funds have been used.
FISCAL IMPACTS:
None
ATTACHMENTS:
None
DISTRIBUTION:
City Council
5 6
CITY OF SHASTA LAKE
CITY COUNCIL MEETING MINUTES
MINUTES OF THE REGULAR MEETING
HELD TUESDAY, June 17, 2025, AT THE
CITY COUNCIL CHAMBERS, 4488 RED BLUFF ST, SHASTA LAKE, CALIFORNIA
1.0 CALL TO ORDER – REGULAR MEETING:
1.1 Mayor Morgan convened the regular meeting at 6:00 PM
1.2 Council Members present: Coates, Morgan, Jones, Ringwelski, Watkins
1.3 Pledge of Allegiance was led by Vice Mayor Jones
1.4 Invocation was led by Mayor Morgan
2.0 AWARDS & RECOGNITIONS:
2.1 Proclamation: Recognizing June as Elder Abuse Awareness Month was presented to Kristie Mathews, Commission on Aging
3.0 PRESENTATIONS:
3.1 Outside Agency Donation Reports
• CV High School Football, Kyle Anderson
• Shasta County Chemical People, Betty Cunningham
• Shasta Lake Lions, Ed Cuellar and Joyce Ide
• Shasta Lake Damboree, Brian Hargrave
• CV Youth Falcons, Mohana Pescatore
4.0 COMMISSION, COMMITTEE, AND OUTSIDE AGENCY REPORTS:
4.1 Kristie Mathews, Commission on Aging
4.2 Ann Morningstar, Shasta Mosquito Vector and SLFPD
5.0 PUBLIC COMMENT:
Tessa Borquez, Upstate California Film Commission
6.0 CONSENT AGENDA:
6.1 Minutes of the Regular Meeting of June 3, 2025.
6.2 Payrolls:
Period Ending: 6/07/2025 Paid Date: 6/13/2025 $182,202.58
6.3 Checks, E-payments, and wires:
4/10/2025 $1,983,201.52
4/17/2025 $399,868.27
5/08/2025 $609,069.65
7 5/15/2025 $2,499,135.64
5/30/2025 $561,675.66
6/03/2025 $268.77
6.4 Monthly Report of Investment Transactions:
LAIF:
May $15,692,698.59
Chandler:
May $36,382,442.42
6.5 Resolution CC-2025-40 establishing the Appropriation Limitation for Fiscal Year 2025-26 at $7,420,887.
Motion/Vote
City Clerk requested corrections be made to Item 6.1 to show that Mayor Morgan convened the meeting of June 3, 2025, and clarified on Item 6.3 that Councilwoman wrote the date as 7/11/2025 instead of 6/11/2025.
By motion made/seconded (Watkins/Jones), and carried unanimously, the Consent Agenda was approved with the corrections.
7.0 PUBLIC HEARINGS:
7.1 Public Hearing to approve the Engineer’s Report(s) and the Levy and Collection for both the Landscaping and Lighting District (LLD) and Drainage Maintenance District (DMD) for the Deer Creek Manor Subdivision:
1. Resolution CC-2025-41 for Deer Creek Manor Landscaping and Lighting District (LLD) Approving the Engineer’s Report and Levy and Collection of Assessments for Fiscal Year 2025-26
Public Comment
None
Motion/Vote:
By motion made/seconded (Jones/Watkins), and carried unanimously, the item was approved.
2. Resolution CC-2025-42 for Deer Creek Manor Drainage Maintenance District (DMD) Approving the Engineer’s Report Levy and Collection of Assessments for Fiscal Year 2025-26
Public Comment
None
Motion/Vote:
By motion made/seconded (Coates/Ringwelski), and carried unanimously, the item was approved.
8 7.2 Public Hearing to approve the Engineer’s Report(s) and the Levy and Collection for the Landscaping Maintenance District (LMD) for the Shasta Gateway Industrial Park:
1. Resolution CC-2025-43 for Shasta Gateway Industrial Park Landscaping Maintenance District (LMD) Approving the Engineer’s Report and Levy and Collection of Assessments for Fiscal Year 2025-26
Public Comment
None
Motion/Vote:
By motion made/seconded (Watkins/Ringwelski), and carried unanimously, the item was approved.
8.0 REGULAR AGENDA:
8.1 Discussion and possible direction regarding the preparation of a letter to federal lawmakers concerning the loss of funding for public media, including KIXE.
Public Comment
Gracious Palmer, Shasta Lake resident (read into the record by the City Clerk) Motion/Vote:
After discussion, a majority of the City Council was not in support of sending a letter.
There was no action taken on this item.
9.0 STAFF COMMENTS:
City Manager Jessaca Lugo reminded the City Council and public of upcoming events:
June 18th will be the Objective Design Standards public workshop for the Village Commercial zone district.
June 20th is the Shasta Dam 80th anniversary celebration.
There were fires reported in Shasta Lake last week. Please report illegal camping.
Friday night in the Park at Clair Engle Park
10.0 CITY COUNCIL COMMENTS AND REPORTS:
ADJOURNMENT:
With no further business, Mayor Morgan adjourned the meeting at 7:04 PM. ____________________________
CHARITY TATLOW, City Clerk
9 10
6/25/2025 8:35:03 AM Page 6 of 6
Payroll Check Register
City of Shasta Lake Report Summary
Pay Period: 6/8/2025-6/21/2025
Packet: PYPKT00654 - PE 6.21.2025
Payroll Set: City of Shasta Lake - 01
Type
2 Count
0 4,298.10
0.00 Regular Checks
Manual Checks
0 0.00
0 0.00
Amount
100 202,856.65
Total 102 207,154.75
Reversals
Voided Checks
Direct Deposits
11 12
Report and Recommendations 6.3 Reviewed and Approved
City Manager
AGENDA ITEM
City Council
____________________________________________________________ TO: Mayor and City Council Members
FROM: Will Bond, Public Works Director/City Engineer
DATE: June 17, 2025
SUBJECT: AUTHORIZATION TO FILE A NOTICE OF COMPLETION FOR THE SHASTA LAKE SKATEPARK PROJECT – BID NO. 2024-02
FILE NO.:
RECOMMENDATION
Staff requests that the City Council consider accepting the project as complete and authorize the filing of a Notice of Completion (NOC) for the “Drop-In Skate ~ Shasta Lake” Skatepark Project – Bid No. 2024-02.
BACKGROUND
On October 24, 2024, the City Council approved resolution CC-2024-76 authorizing the City Manager to enter into a contract with Spohn Ranch, Inc. for the purposes of performing the above project.
Staff has determined that the work specified in the contract has been completed and is in substantial conformance with the Plans and Specifications. Therefore, staff recommends that the Council accept the Project and authorize the filing of a Notice of Completion at the Shasta County Recorder’s Office.
FISCAL IMPACTS
Awarded construction contract: $ 1,409,271.31
Approved expenditure not to exceed: $ 1,550,000.00
Total project construction cost: $ 1,465,244.23
This project is funded through currently budgeted American Rescue Plan Act funds (270- 110-5363).
13 ATTACHMENTS:
Resolution
DISTRIBUTION:
City Council
14 RESOLUTION CC-2025-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SHASTA LAKE
ACCEPTING THE SHASTA LAKE SKATEPARK PROJECT AND AUTHORIZE THE
FILING OF A NOTICE OF COMPLETION
WHEREAS, the City entered into a contract with Spohn Ranch, Inc. for the performance of the Shasta Lake Skatepark Project; and
WHEREAS, Spohn Ranch, Inc., has completed the project to the satisfaction of City staff.
NOW, THEREFORE BE IT RESOLVED THAT the City of Shasta Lake City Council hereby accepts the Shasta Lake Skatepark Project (2024-02) as complete and authorizes staff to file a Notice of Completion with the Shasta County Recorder’s Office.
PASSED, APPROVED, AND ADOPTED this 1st day of July 2025, by the following vote:
AYES:
NOES:
ABSENT:
_______________________________
PAMELYN ANNE MORGAN, Mayor
ATTEST:
____________________________
CHARITY TATLOW, CMC
City Clerk
15 16
Report and Recommendations 6.4 Reviewed and Approved
City Manager
AGENDA ITEM
City Council
TO: Mayor and City Council Members
FROM: Will Bond, Public Works Director/City Engineer
DATE: July 1, 2025
SUBJECT: CONTRACT AWARD TO CARROLLO ENGINEERS FOR THE
2026-2036 WATER MASTER PLAN
FILE NO.: (New)
RECOMMENDATION
Staff requests that the City Council consider awarding the 2026-2036 Water Master Plan project to Carollo Engineers (Carollo) of Sacramento, CA, authorize staff to enter into a Professional Services Agreement with Carollo for the purposes of completing the project in the amount of $197,700.00, and approve a total of $216,320.00 to allow for a contract contingency.
BACKGROUND
The Water Master Plan provides the City of Shasta Lake with a comprehensive plan for the rehabilitation and development of its water infrastructure to meet its current needs as well as plan for short-term and long-term growth and expansion of the water treatment, storage, transmission, and distribution systems. The current Water Master Plan was completed in 2016 and will expire in 2026. This project will update the water utility model to include improvements made to the system since 2016 and provide the City with a 10- year Capital Improvement Plan for required improvements.
Selection Process
On April 18, 2025, a formal Request for Qualifications and Proposal (RFQ&P) outlining the scope of the project was sent to 13 engineering firms that are on the City’s 2024-2027 On-call Professional Services list with a specialty in water, wastewater, and civil engineering. Notice of the project was also posted on the City’s website and Virtual Bid. 17 Proposals were required to include services fees for the entire scope of services in a separate envelope to be opened after the proposal ranking and interview process.
A review and selection panel was formed with City staff members from the Development Services, Water Treatment, and Public Works. Proposals and services fees were received on June 6, 2025 from two firms.
The City utilizes the Qualifications-Based Selection (QBS) process for consultant selection, which requires that professional services proposals be evaluated based on the qualifications of the firm, not the fee. For this project, proposals were evaluated based upon the consultants understanding of the scope of work, ability to meet the proposed schedule and maintain the project budget, experience and qualifications of the proposed project team, ability to work with City staff, commitment to the project, and experience on similar types of projects. After an extensive and detailed review of the proposals, the panel ranked the two firms, and Carollo Engineers of Sacramento, CA was selected as the most qualified Consultant team.
The final rankings were as follows:
Carollo Engineers, Sacramento, CA 1
PACE Engineering, Redding, CA 2
Carollo Engineers submitted fee was $197,700.00. City staff then talked with Carollo Engineers personnel to refine the scope of services and provide clear guidance to the Consultant. Staff recommends funding the project at the total budgeted amount of $216,320.00 to provide a contingency for unforeseen issues that may arise during the project.
FISCAL IMPACTS:
Funding for this project will come from currently budgeted Water Utility Capital Project Funds (510-340-6284).
ATTACHMENTS
Resolution
Scope of Services & Fee Schedule – Carollo Engineers
DISTRIBUTION
City Council
18 RESOLUTION CC 2025-XX
______________________________________________________________________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SHASTA LAKE TO AWARD THE 2026-2036 WATER MASTER PLAN PROJECT TO CAROLLO
ENGINEERS OF SACRAMENTO, CA, AND AUTHORIZE CITY MANAGER TO
ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH CAROLLO
ENGINEERS FOR THE PURPOSES OF COMPLETING THE PROJECT IN THE AMOUNT OF $197,700.00, AND APPROVE A TOTAL OF $216,320.00 TO ALLOW
FOR A CONTRACT CONTINGENCY
WHEREAS, the City wishes to update the 2016-2026 Water Master Plan and prepare a comprehensive plan for the rehabilitation and development of its water infrastructure to meet its current needs as well as plan for short-term and long-term growth and expansion of the water treatment, storage, transmission, and distribution systems; and WHEREAS, the City has issued a Request for Proposals, received and reviewed said proposals, interviewed and selected the most qualified firm to provide professional services for the project, and negotiated an acceptable scope of work and fee for said services.
NOW, THEREFORE BE IT RESOLVED THAT the City of Shasta Lake City Council awards the 2026-2036 Water Master Plan project to Carollo Engineers of Sacramento, CA, authorizes City Manager to enter into a Professional Services Agreement with Carollo Engineers for the purposes of completing the project in the amount of $197,700.00, and approve a total of $216,320.00 to allow for a contract contingency.
PASSED, APPROVED, AND ADOPTED this 1st day of July 2025, by the following vote:
AYES:
NOES:
ABSENT:
_______________________________
PAMELYN ANNE MORGAN, Mayor
ATTEST:
____________________________
CHARITY TATLOW, CMC
City Clerk
19 QUALIFICATIONS AND PROPOSAL
PREPARED FOR CITY OF SHASTA LAKE
JUNE 2025
CITY OF SHASTA LAKE 2026-2036
WATER MASTER PLAN
PROJECT
Professional Services
20 CITY OF SHASTA LAKE / 2026-2036 WATER MASTER PLAN PROJECT PROFESSIONAL SERVICES CAROLLO / QUALIFICATIONS AND PROPOSAL / JUNE 2025 6
\\Io-bd-1\bd-data\Marketing\Pursuits\Client84(SAC)\ShastaLake\2026-2036WaterMasterPlan\Prop0625\Indd\03-ScopeOfWork Task 1 – Project Management
In Task 1, Carollo’s project manager will direct and
coordinate the efforts of the project team members in
order to deliver the master plan within the contracted
scope, schedule, and budget.
Task 1.1 – Quality Management
Carollo will develop a formal quality assurance/
quality control plan and peer review process to
maximize quality for the duration of the project. This
task also includes independent review by Carollo’s
peer review team, correction, and back checking
of all project deliverables. Carollo will also develop
a Project Management Plan (PMP), which will be
presented to the City as part of the kickoff meeting.
Task 1.2 – Project Administration
Carollo’s project manager will play an active role
in management and coordination of the project,
including coordinating regular meetings with City staff to discuss project status, problems, budgeting, and
other areas that have an effect on the project.
This task includes managing the project team to track
time and budget, work elements accomplished, work
items planned for the next period, manpower, scope
changes, and time and budget needed to complete
the project. We will create and maintain a working
project schedule and review project status, including
scope, budget, and schedule throughout the duration
of the project. Specific items that will be performed
as part of this task include:
Coordination of all meetings and preparation of all
agendas and minutes.
Coordination and consultation as needed with all
appropriate local and state regulatory agencies.
Preparation of schedules and schedule updates.
Preparation and submission of monthly progress
reports with monthly progress payment requests,
which will include:
» Overview of work accomplished during the
previous month.
» Description of current key activities and updated
schedule for each task and subtask.
» List of problem areas, if any, and proposed
corrective actions.
» List of tasks for the following month.
» Schedule summary indicating whether the
project is on schedule and any schedule
concerns or critical path items (a recovery plan/
schedule for any activities that fall more than
two weeks behind schedule will be prepared).
Correspondence and file maintenance.
Task 1.3 – Kickoff Meeting
This task consists of a project kickoff meeting
between City staff and the project team members
to confirm project objectives; review scope, budget,
and schedule; and review a list of data needs. The
following will be accomplished at the kickoff meeting:
Confirm project objectives.
Introduce project team, summarize their roles and
establish communication lines.
Present and review project schedule.
Present and review data collection list and collect
any readily available documents/data.
Review development plans and all relevant
documents, including the existing water system
master plan and other relevant documents with
City staff.
Carollo will also develop and maintain a decision
log, action item list, and data collection list. These
documents will promote a smooth project delivery.
From kickoff to closeout, Carollo is prepared to lead with a disciplined project management approach that keeps
quality, schedule, and budget at the forefront.
Scope of Work
21 SCOPE OF WORK
7 CAROLLO / QUALIFICATIONS AND PROPOSAL / JUNE 2025
\\Io-bd-1\bd-data\Marketing\Pursuits\Client84(SAC)\ShastaLake\2026-2036WaterMasterPlan\Prop0625\Indd\03-ScopeOfWork Task 1.4 – Progress Meetings
This task consists of up to five additional progress
meetings between the project team and City
staff throughout the duration of the project. The
progress meetings will be scheduled to discuss key
milestones for the project, and are assumed to be
conducted virtually.
The key progress meetings include:
Operations Staff Meeting.
Planning Department Meeting.
Model Calibration Workshop.
Capacity Analysis Workshop.
CIP Workshop.
90% Master Plan Review Workshop.
TASK 1 CITY RESPONSIBILITIES
Attend kickoff meeting.
TASK 1 DELIVERABLES
Meeting agenda and minutes.
PMP.
Monthly progress reports and invoices.
Decision log, action items list, and data
collection list.
Task 2 – Data Analysis and
Distribution System Modeling
As part of this task, Carollo will review, analyze, and utilize the City’s existing digital copy of the hydraulic model to construct an updated water distribution
system hydraulic model. The model will be used to
evaluate the City’s water distribution system.
Task 2.1 – Data Collection and
Background Review
Carollo will collect and review the City’s relevant
planning documents and data at the start of this
project. Carollo will prepare a prioritized data
collection table, which will be updated regularly.
This will enable City staff to focus on collection of
information that is relevant for the critical path tasks.
As discussed, the list will be presented to City staff at the kickoff meeting.
It is assumed that no surveying will be performed as
part of this project. However, Carollo may ask the
City to survey specific facilities and provide elevation data, if needed.
Task 2.2 – Hydraulic Model
Update and Calibration
This task includes updating the City’s water
distribution system hydraulic model to incorporate
facilities that have been built since the previous
master plan was completed.
Carollo will develop a detailed model calibration plan, which will be presented for City review and comment.
The calibration plan will describe the methodology
used to calibrate the model and describe the data
needed from the City to complete model calibration.
The updated hydraulic model will be calibrated based
on existing available data, supplemented by SCADA
data from the City’s tanks and WTP. In addition, 15
temporary pressure loggers will be provided by
Carollo to the City and will be installed at specific
locations of interest throughout the distribution
system. This data will add significant value to the
hydraulic model calibration process.
Carollo will perform a three-step model calibration
process. The first step will be macro calibration,
where the model will be calibrated under static
demand conditions based on fire flow tests recently
conducted by the City. It is assumed that the City will provide existing fire hydrant test data and that no
additional fire flow tests will need to be conducted.
Carollo can provide recommendations for the
locations of additional fire flow testing for City staff to conduct, however, Carollo staff will not be present
during the fire flow tests.
The second step will be to develop fire flow
calibration scenarios for each of the City conducted
fire flow tests. It is assumed that City staff will have pertinent data related to the tank levels, WTP output,
and other relevant system data during the hydrant
tests. The fire flow calibration will be used to fine
tune the C-Factor roughness calibrations for system
pipelines.
The third step will be to perform an EPS model
calibration. As part of the EPS calibration, Carollo
will run the model for a period of 24 hours and will
compare tank levels, system pressures, and WTP
flows to actual field measured conditions from the
City’s SCADA system, as well as the temporary
pressure logger data.
This will verify that the model accurately
simulates real world operations throughout the
course of the day.
22 SCOPE OF WORK
CITY OF SHASTA LAKE / 2026-2036 WATER MASTER PLAN PROJECT PROFESSIONAL SERVICES CAROLLO / QUALIFICATIONS AND PROPOSAL / JUNE 2025 8
\\Io-bd-1\bd-data\Marketing\Pursuits\Client84(SAC)\ShastaLake\2026-2036WaterMasterPlan\Prop0625\Indd\03-ScopeOfWork Task 2.3 – Develop Analysis Criteria
and Demand Projections
Based on a review of the relevant planning
documents and industry standards, Carollo will
develop planning and evaluation criteria that will form the basis of the evaluation of the existing and future
water distribution system. These criteria will also be
used to size improvement projects.
Criteria that will be developed/confirmed as part of
this task include:
System pressure criteria.
Pipe roughness coefficients.
Pipeline velocity/head loss criteria.
Peaking factors.
Water duty factors.
Fire flow criteria.
In addition, Carollo will document the City’s water
production and consumption and will estimate the
current average day demand, maximum day demand,
and peak hour demand. Future demand projections
for the planning period will also be developed as part
of this task in conjunction with City staff. A project
meeting with the City’s engineering and planning
staff will be conducted as part of Task 1.
Task 2.4 – System Analysis
This task involves development of the analysis
scenarios in the water distribution system hydraulic
model for both existing and future conditions. This
is accomplished within the modeling software using
design criteria established as part of Task 2.3.
The following demand conditions will be included
in the model:
Average day demand.
Maximum day demand/peak hour demand.
Maximum day demand and fire flow.
Carollo will use the updated hydraulic model to
identify existing and future capacity deficiencies in
the distribution system. Low-pressure areas under
peak hour demand conditions and areas where the
required fire flow demands cannot be met will be
identified, along with pipelines with high velocities
and/or headloss values.
In addition, Carollo will perform a supply and storage
analysis for current and future conditions as part of
this task. The supply analysis will consider the City’s ability to meet the current and projected maximum
day demand, and the storage analysis will consider
the City’s ability to provide operational, equalization, fire, and emergency storage in the system.
The results of the distribution system analysis will be discussed at a project meeting.
This task also includes a high level review of
improvement needs at the WTP based on discussions
with City staff. This task does not include detailed
analysis or testing of plant components or structures.
This task also does not include treatment process
performance evaluation and recommendations.
Carollo will also conduct a high level update of
the condition assessment work performed for the
previous master plan update based on discussions
with City staff. The purpose of this will be to update/ carry over the condition related improvements
generated in the previous plan, as appropriate.
TASK 2 CITY RESPONSIBILITIES
Provide requested data.
Site reconnaissance as needed.
Provide input on analysis criteria and
demand projections.
Review project deliverables and
provide comments.
TASK 2 DELIVERABLES
Recommended analysis criteria and demand
projections.
Model calibration plan.
Maps and other supporting materials for planning,
meeting, model calibration, and capacity
evaluation meeting.
Task 3 – Development and
Preparation of 2026-2036 Water
Master Plan and 10-Year Water
Capital Improvement Program
Based on the work performed in Task 2, Carollo will
develop and prepare the 2026-2036 Water Master
Plan, which will include a 10-Year Water CIP.
Task 3.1 – Develop Capital Projects
Carollo will identify required capital projects to
mitigate existing/future system capacity deficiencies
as part of this task. The development of capital
improvements will consider the following factors:
23 SCOPE OF WORK
9 CAROLLO / QUALIFICATIONS AND PROPOSAL / JUNE 2025
\\Io-bd-1\bd-data\Marketing\Pursuits\Client84(SAC)\ShastaLake\2026-2036WaterMasterPlan\Prop0625\Indd\03-ScopeOfWork Results of the existing capacity analysis/condition
assessment performed as part of Task 2, which
is based on the hydraulic model results and
information provided by City staff.
Results of future transmission and distribution
system performance, which considers increased
connections in each pressure zone.
Raw water improvement alternatives.
WTP improvement alternatives.
Storage tank and PRV improvement alternatives.
Analysis of associated planning level
cost assumptions.
When appropriate, transmission, storage, and PRV
improvement alternatives (e.g., alternative alignments
or other project alternatives) will be developed
and evaluated.
Task 3.2 – Project Prioritization
The recommended capital projects will be phased
according to the severity of the capacity deficiencies
for existing capacity deficiencies. For future system
improvements, project phasing will be developed
based on expected growth rates associated with
each project. In addition, Carollo will define the
project trigger based on the number of future
connections that can be accommodated by the
existing facility before a capacity upgrade is required.
In other words, Carollo will define the number of
remaining equivalent dwelling units (EDUs) that can
be served by a given facility before a capital project
is required.
Task 3.3 – Capital Improvement
Program Development
The CIP will be used as a tool for the orderly
construction of the proposed facilities. Based on
input, coordination, iterations, and final project
phasing, Carollo will develop CIP implementation
plans to prioritize the proposed improvement
projects, including phasing and estimated timing of
the improvements. It should be noted that the CIPs
will distinguish between the improvements needed
to correct existing deficiencies and those needed to
service future developments. Improvements will be
prioritized and time scheduled. Costs associated with
each proposed improvement will be based on the
recommended unit costs approved by City staff.
The recommended improvement projects will be
phased in a manner consistent with Task 3.2.
To facilitate documentation and phasing of
improvements, Carollo will prepare a large system
map that presents all recommended projects by CIP
phase. This map will list project sizes and project
identifications (IDs) that correspond to the project ID in the CIP tables. The CIP tables will be prepared and
will list the project ID, location, sizing information, cost estimates, and proposed phasing for each project.
The recommended capital projects, project phasing,
and CIP cost estimates will be discussed at a
project meeting and documented in the draft master
plan report.
Task 3.4 – Detailed Project Summary
Sheets and Electronic CIP Tool
Carollo will develop an electronic CIP tool that
contains detailed project summary sheets for
all major CIP projects. The summary sheets will
include descriptions of the project, a map showing
location and alignment, justification for the project,
EDU trigger charts that detail the timing for
implementation, and estimated capital cost. The
electronic CIP tool will contain cost estimating
contingencies and phasing inputs that allow the City
to make adjustments to project timing and costs as
the planning conditions change after the master plan
report has been completed.
Task 3.5 – Draft Water Master Plans
This task consists of the development of the Draft
Water Master Plan report. Two versions of the report
will be prepared and submitted to the City for review
and comment. A 60% Draft Water Master Plan will
be developed, as well as a 90% Review Draft Water
Master Plan. A project meeting will be conducted
to discuss City comments on the 90% Draft Water
Master Plan, which will be incorporated into the
Final Water Master Plan. Carollo will respond to, and
incorporate if appropriate, any and all comments
received from the City or any other regulatory
agency or utility and will incorporate any changes in
subsequent project deliverables.
Five hard copy document sets will be submitted at
the 60% stage, and ten hard copy document sets
will be submitted at the 90% stage. The 90% Review
Draft Water Master Plan and CIP will be taken to the
Shasta Lake City Council for review, comment, and
possible approval. Carollo’s project manager will
attend this meeting.
24 SCOPE OF WORK
CITY OF SHASTA LAKE / 2026-2036 WATER MASTER PLAN PROJECT PROFESSIONAL SERVICES CAROLLO / QUALIFICATIONS AND PROPOSAL / JUNE 2025 10
\\Io-bd-1\bd-data\Marketing\Pursuits\Client84(SAC)\ShastaLake\2026-2036WaterMasterPlan\Prop0625\Indd\03-ScopeOfWork Task 3.6 – Final Master Plan
Any comments on the 90% Review Draft Water
Master Plan from the Shasta Lake City Council and/
or City staff will be incorporated into a Final (100%)
Water Master Plan report. For the 100% report, 20
hard copy documents sets will be submitted, along
with an electronic version of the report in Portable
Document Format (.pdf), which will be provided on a
PC compatible flash drive.
All other appropriate project files, most notably the
City’s updated hydraulic model and electronic CIP
planning tool, will also be provided to the City upon
completion of the final master plan.
TASK 3 CITY RESPONSIBILITIES
Review proposed capital improvements and CIP.
Review and provide comments on the draft master
plan reports.
TASK 3 DELIVERABLES
Maps and other supporting materials for proposed
improvements and CIP meeting, and 60% draft
report meeting.
60% Draft Water Master Plan (5 hard copies).
90% Review Draft Water Master Plan
(10 hard copies).
Final Water Master Plan (20 hard copies and PDF
on PC compatible flash drive).
Final Hydraulic Model.
Water Distribution CIP Planning Tool.
25 CONSULTANT FEE
PREPARED FOR CITY OF SHASTA LAKE
JUNE 2025
CITY OF SHASTA LAKE 2026-2036
WATER MASTER PLAN
PROJECT
Professional Services
26 CONSULTANT FEE
CITY OF SHASTA LAKE / 2026-2036 WATER MASTER PLAN PROFESSIONAL SERVICES CAROLLO / QUALIFICATIONS AND PROPOSAL / JUNE 2025 1
B:\Pursuits\Client84(SAC)\ShastaLake\2026-2036WaterMasterPlan\Prop0625\Indd\08-Fee-SEPARATE 2880 Gateway Oaks Drive, Suite 300
Sacramento, California 95833
P 916-565-4888
carollo.com
June 6, 2025
Will Bond, PE
City Engineer
City of Shasta Lake
4477 Main Street
Shasta Lake, CA 96019
Subject: Fee Proposal for the City of Shasta Lake 202-2036 Water Master Plan Professional Services Dear Mr. Bond:
Enclosed you will find Carollo Engineers’ Fee Proposal for the 2026-2036 Water Master Plan Project. It contains hourly rates broken down by staff classification, estimated labor hours for each task, equipment and communication expenses, and other direct expenses to successfully execute this contract.
As presented in our proposal, we submit an expert team capable of executing all tasks within the scope of work and delivering a successful project for the City. Should you have any questions, please do not hesitate to contact me at 559-284-5451.
Thank you for the opportunity to present our team and approach. We look forward to the prospect of working with you on this important project.
Thank you,
CAROLLO ENGINEERS, INC.
Ryan Orgill, PE Scott Parker, PE
Associate Vice President/Project Manager Senior Vice President/Principal-in-Charge
27 CONSULTANT FEE
CITY OF SHASTA LAKE / 2026-2036 WATER MASTER PLAN PROFESSIONAL SERVICES CAROLLO / QUALIFICATIONS AND PROPOSAL / JUNE 2025 2
B:\Pursuits\Client84(SAC)\ShastaLake\2026-2036WaterMasterPlan\Prop0625\Indd\08-Fee-SEPARATE Billing Classification Hourly Rate
Technical Staff
Assistant Professional $213
Professional $217
Project Professional $234
Lead Project Professional $304
Senior Professional $332
Technicians $163
Senior Technician $170
Billing Classification Hourly Rate
Support Staff
Project Services
Administrator $202
Document Processor $146
Project Equipment
Communication Expense
(PECE) Per DL Hour
$16.00
Other Direct Expenses
Travel and Subsistence Cost + 10%
Mileage $0.70 per mile
Other Direct Cost Cost + 10%
Expert Witness Hourly Rate
x 2.0
The fee schedule is subject to annual revisions on January 1 due to labor adjustments. The average billing rate increase for the last three fiscal or calendar years is 3%.
CAROLLO ENGINEERS INC.
Fee Schedule
As of January 1, 2025
28 CONSULTANT FEE
CITY OF SHASTA LAKE / 2026-2036 WATER MASTER PLAN PROFESSIONAL SERVICES CAROLLO / QUALIFICATIONS AND PROPOSAL / JUNE 2025 2
B:\Pursuits\Client84(SAC)\ShastaLake\2026-2036WaterMasterPlan\Prop0625\Indd\08-Fee-SEPARATE Consultant Fee
29 30
Report and Recommendations 8.1 Reviewed and Approved
City Manager
AGENDA ITEM
City Council
TO: Mayor and City Council Members
FROM: James Takehara, Electric Utility Director
DATE: July 1, 2025
SUBJECT: RENEWABLE PORTFOLIO STANDARD ENFORCEMENT
REPORT FOR COMPLIANCE PERIOD 4 (2021-2024)
FILE NO.:
RECOMMENDATION:
Staff recommends the City Council adopt a resolution that finds the City has maximized its compliance with the City’s Renewable Portfolio Standard (RPS) Enforcement Program for Compliance Period 4 (CP4) (2021-2024) using optional compliance mechanisms and by taking actions within its control.
BACKGROUND
On October 15, 2024, staff presented Item 8.3 to the City Council providing a status update on the City’s progress toward meeting the mandates under the City’s RPS Enforcement Program and State law. The City Council adopted Resolution CC-24-72 accepting the report. To summarize:
• It was likely that the City would not meet all primary requirements of the State’s RPS mandates for CP4.
o New provisions took effect at the beginning of CP4, namely that nearly 2/3rds of the RPS supply must be sourced from contracts with contract durations of 10 or more years.
o The City was able to secure only a small quantity of these long-term resources, but only from a legacy contract signed more than 20 years prior.
o The City was able to buy the maximum short-term resources allowed under the law.
31 • Nonetheless, the City’s actions establish a strong position to reach full compliance for CP4, relying on “optional compliance mechanisms.” o City’s actions fulfill each required element of the optional compliance mechanism, “delay of timely compliance,” as the City acted prudently in managing its portfolio and procurement risks given the known market conditions at the time.
o Several unforeseeable events occurred in a short period of time that completely disrupted the market for RPS resources leading to an overall lack of supply.
o The City initiated actions seeking to build local RPS-eligible generation. • City promptly took actions to contain these issues to CP4, as contracts are in place to provide 100% of the forecasted need for CP5 (2025-2027). • Additionally, City has multiple contracts in place for CP6+ needs (Shell Energy, Grace Orchard Solar), is seeking to develop RPS-eligible generation within the City, and is actively evaluating other potential RPS resources.
DISCUSSION
All of the matters in the October 2024 report remain valid. The City will not meet all primary requirements of the RPS requirement, but the City’s actions under the anomalous market conditions satisfy the required elements of the “optional compliance mechanism,” “delay of timely compliance,” that is contained in the City Council approved “RPS Enforcement Standard.” Therefore, it appears that the City is in full compliance with State law through the use of these “optional compliance mechanisms,” but there is another matter to discuss.
The RPS activities discussed here are ultimately managed in a web-based platform known as, “WREGIS,” which is used to track the renewable energy that each utility has for this state-mandated program. Specifically, the Renewable Energy Credit, or REC, represents 1 Megawatt-hour of renewable electricity and it is this REC that is the compliance instrument administered in WREGIS. WREGIS underwent a significant overhaul and update the last two years to enhance its functionality and security.
Unfortunately, the software has had bugs. At one point, the CA regulator (i.e., CA Energy Commission) who administers several compliance matters over municipal utilities deferred other regulatory deadlines as WREGIS was experiencing issues.
WREGIS is the sole avenue for managing compliance activities under the State’s RPS program.
WREGIS experienced a technical issue in December 2024 that caused the City to be locked out of the system, which has introduced a new question regarding the validity of RECs the City purchased for CP4. On multiple occasions, COSL staff attempted but was not able to successfully log into the platform. Logging in consists of two main steps:
entering user credential (i.e., user name & password) then completing the two-factor authentication process (i.e., a numeric code is sent by text to a phone number on file).
Staff was able to complete the first step of this process but the two-factor authentication process was having issues, but no error messages were returned by the system, so it was not clear that issues were present. Staff initiated a case with the WREGIS helpdesk who suggested the City’s WREGIS users reset their user credentials (i.e., the part of the 32 log in process that was functioning properly). This eventually fixed the issue. After successfully logging in after resetting user credentials, staff discovered a potential problem. By law, RECs expire if unutilized within 36 months from when they are created. December 2024 was the 36th month for about 54% of the RECs in the City’s portfolio. Had WREGIS been functioning properly, these RECs could have been retired in a timely manner, as staff was attempting to log in during December 2024. But, the software issue, without any visible error messages, delayed staff from successfully logging in until after that 36 month window had elapsed. Even this week, WREGIS was having issues with its server, suggesting its technical issues since its major update persist.
Staff has contacted CEC staff who seem open to exercising some discretion on this matter given the challenges that WREGIS had during its relaunch. However, this issue is still pending and may not be resolved until the CEC undertakes the City’s final review of CP4 activities several years from now.
In summary, WREGIS is the only way an entity can manage its compliance activities for this renewable energy State mandate, WREGIS has had significant and numerous technical issues since the major update was deployed, CEC has delayed and deferred certain other regulatory deadlines given WREGIS issues, WREGIS was having technical issues with part of the user login process in December 2024, it appears such “bugs” were a known issue given that the WREGIS helpdesk was able to offer a seemingly unrelated course of action that ultimately fixed the problem, and WREGIS software issues are beyond the control of the City and its staff. Given that staff again acted prudently be attempting to gain access to the WREGIS system before any legal or regulatory deadlines had past, and the operational stability of WREGIS is beyond the control of the City and its staff, it again seems the City has maximized its compliance activities by taking actions within its control.
FISCAL IMPACT
There is no fiscal impact to accepting the report regarding the City’s Renewable Energy Portfolio procurement status for compliance period 2021-2024.
ATTACHMENTS
Resolution CC-2025-XX
DISTRIBUTION
City Council
33 RESOLUTION NO CC-2025-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SHASTA LAKE FINDING THAT THE CITY HAS MAXIMIZED ITS COMPLIANCE WITH THE CITY’S
RENEWABLE PORTFOLIO STANDARD ENFORCEMENT PROGRAM FOR
COMPLIANCE PERIOD 4 (2021-2024)
WHEREAS, the City Council adopted Resolution CC-20-89 adopting revisions to the City’s “Renewable Portfolio Standard (“RPS”) Enforcement Program” and “Renewable Energy Resources Procurement Plan,” both of which are currently in effect; and WHEREAS, upon discovering in 2021 that the RPS markets had been severely disrupted by several major factors, the City acted quickly to maximize compliance with the RPS Enforcement Program, including decisive actions that are expected to limit the procurement challenges to Compliance Period 4 (2021-2024), only; and WHEREAS, the City entered into a long-term contract for renewable energy supply, approved by Resolution CC-2022-26, that is expected to satisfy 100% of the City’s legal obligations for Compliance Period 5 (2025-2027); and
WHEREAS, staff is actively engaged in procurement activity for RPS resources to satisfy the outstanding needs for Compliance Period 6 (2028-2030) and beyond, including the long-term contract for renewable energy supply from the Grace Orchard Solar facility, through Northern California Power Agency (“NCPA”), as approved by Resolution CC2024-55, and an proposal received through a NCPA resource solicitation that includes a utility-scale distributed solar and energy City property the staff is seeking to develop; and WHEREAS, the City has acted prudently in managing its various risks, including but not limited to, regulatory changes at the beginning of Compliance Period 4, portfolio risks and procurement margins given regulatory rules in prior Compliance Periods and the size of the City’s need relative to the California market; and
WHEREAS, the market for RPS products were severely and negatively impacted by several unforeseeable factors that adversely impacted the City and its suppliers; and WHEREAS, the City acted timely and prudently in the administration of its Renewable Energy Credits (RECs) in the WREGIS software platform and was not able to gain access to the system during December 2024 for reasons outside the control of the City; WHEREAS, the City desires to reach full compliance with the RPS Enforcement Program using all available means.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Shasta Lake finds that the City has maximized its compliance with its RPS Enforcement Program for Compliance Period 4 (2021-2024) by: direct procurement activity, completing all requisite actions under the “delay of timely compliance” optional compliance mechanism, and 34 taking all actions available to the City in a timely manner under the circumstances under the control of the City.
PASSED, APPROVED, AND ADOPTED this 1st day of July 2025, by the following vote:
AYES:
NOES:
ABSENT:
_______________________________
PAMELYN ANNE MORGAN, Mayor
ATTEST:
____________________________
CHARITY TATLOW, CMC
City Clerk
35