CITY COUNCIL MEETING AGENDA July 15, 2025
CITY OF SHASTA LAKE
CITY COUNCIL
MEETING AGENDA
July 15, 2025
6:00 P.M.
Shasta Lake City Council Chambers
4488 Red Bluff Street Shasta Lake, CA 96019
Mayor: Pamelyn Morgan
Vice Mayor: Justin Jones
Council Members: Toni Coates, Dan Ringwelski, Greg Watkins
OTHER WAYS TO PARTICIPATE IN THE MEETING
• Watch a livestream of the meeting online or view the recording any time after the meeting concludes at the following: cityofshastalake.org/meetings • Submit public comment electronically before the meeting to:
[email protected]. Public comment by email will be read into the record during consideration of the item the comment addresses. Each public comment will be limited to three minutes of reading. Include the item number you are commenting on in the subject line of the email. Once the vote has taken place on an item, no additional public comments will beaccepted.
• Submit public comment by mail addressed to City Clerk, City of Shasta Lake, PO Box 777, Shasta Lake, CA 96019. Mailed comments must be received one day prior to the meeting to be included.
1.0 CALL TO ORDER – REGULAR MEETING:
1.1 Call to order (please place electronic devices on silent)
1.2 Statement for the record of Council Members present or absent
1.3 Pledge of Allegiance
1.4 Invocation
2.0 AWARDS & RECOGNITIONS:
2.1 None
3.0 PRESENTATIONS:
3.1 Shasta Lake Fire Protection District, Quarterly Report
4.0 COMMISSION, COMMITTEE, AND OUTSIDE AGENCY REPORTS:
1 CITY COUNCIL MEETING AGENDA July 15, 2025
5.0 PUBLIC COMMENT:
This time is set aside for citizens to address the City Council on matters listed on the Consent Agenda as well as other items not included on the Regular Agenda. If your comments concern an item noted on the regular agenda, please address the Council when that item is open for public comment. Each speaker is allocated three (3) minutes to speak. Speakers may not cede their time. Comments should be limited to matters within the jurisdiction of the City. Council discussion or action cannot be taken on items not listed on the agenda other than to receive comments. Speaker forms are available from the City Clerk, 4477 Main Street, Shasta Lake, on the City’s website, or at the back of the meeting hall. If you have documents to present to members of Council, please provide a minimum of seven copies. Pursuant to The Brown Act, the City Council cannot take action on Public Comment Items.
6.0 CONSENT AGENDA:
The items listed under the Consent Agenda are considered routine business and will be voted on together by one motion unless a Council Member requests a specific item to be removed and discussed separately.
6.1 Minutes of the Regular Meeting of July 1, 2025. (pg. 5)
6.2 Payrolls: (pg. 7)
Period Ending: 7/05/2025 Paid Date: 7/11/2025 $186,192.00
6.3 Discussion and possible action to approve a Resolution declaring APS Environmental Inc. the lowest responsive, responsible bidder, and awarding them a construction contract for the Wastewater Collection System Cleaning and CCTV Phase 2 project (Bid No. 2025-01). (pg. 11)
7.0 PUBLIC HEARINGS:
7.1 None
8.0 REGULAR AGENDA:
8.1 Discussion and possible action to approve a Resolution authorizing the destruction of outdated and/or obsolete records in compliance with the California Secretary of State Guidelines, Government Code Section 34090, and the adopted Records Retention policy. (pg. 17)
8.2 Discussion and possible action to approve a Resolution temporarily pausing the acceptance of new applications for Commercial Cannabis Retail businesses, initiating a review of existing regulations under Municipal Code Chapter 5.05, and establishing a City Council Cannabis Ad Hoc Committee. (pg. 25)
8.3 Discussion and possible action to approve a Resolution aligning the terms of two Planning Commission members. (pg. 31)
2 CITY COUNCIL MEETING AGENDA July 15, 2025
9.0 STAFF COMMENTS:
9.1 National Night Out will be on Tuesday, August 5th, 2025. Discussion and possible direction for the August 5th, 2025 City Council Meeting.
10.0 CITY COUNCIL COMMENTS AND REPORTS:
This is the time set aside for Council Members, who may so desire, to give brief comments or reports concerning City matters. The City Council may not enter into discussion on matters reported. Statements made by individual Council Members should not be interpreted as a statement of the City Council. The City Council only takes action by majority vote. • Brief reports by members of the Council regarding correspondence, events and/or meetings attended, and upcoming meetings/events.
• Suggestions/motions for future agenda items.
• In compliance with Assembly Bill 1234, Council will report on attendance at conferences/meetings/events where expenses are reimbursed by the City.
ADJOURNMENT:
Meetings are broadcast on the Wednesday following the meeting at 6:00 PM and the following Friday at 2:00 PM on Charter Channel 181. Videos of meetings are also available through the City website: www.cityofshastalake.org In Compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please call (530) 275-7407. Notification 48 hours prior to the meeting is requested to enable the City to make reasonable arrangements to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title II). 3 4
Shasta Lake Fire Protection District
4126 Ashby Ct., Shasta Lake, CA 96019 (530) 275-7474 Fax (530) 275-6502 www.shastalakefpd.org
PREVENTION OFFICER REPORT
Weed Abatement:
• January: 3 notices sent
• February: 1 notice sent
• March: 9 notices sent
Youth Program:
• February: the Shasta Lake Fire Protection District staff participated in Shasta Head Start’s Community Worker Week. Students were taught basic fire safe skills, the dangers of fire, and had the opportunity to explore the firefighters safety equipment and fire engine.
Fires:
• Structure 3, two were undetermined, and one was from smoking. • Smoke Check 4
• Vehicle 1
• Wildland 2
Respectfully Submitted,
Devin M Owens
Devin M Owens
Fire Marshal/ Prevention Officer
5 Shasta Lake Fire Protection District
4126 Ashby Ct., Shasta Lake, CA 96019 (530) 275-7474 Fax (530) 275-6502 www.shastalakefpd.org
PREVENTION OFFICER REPORT
Weed Abatement:
• April: 2 notices sent
• May: 31 notices sent
• June: 22 notices sent
Youth Program:
• Staff visited Twin Lakes Mobile Home Park and reviewed the communities fire preparedness. We discussed the Genasys Protect App, “Know your Zone”, and notified the community of their zone and safe evacuations. We discussed weed abatement concerns related to the park and departmental expectations to mitigate fire hazards. • Participated in Career Day at Grand Oaks Elementary School and Central Valley High School. It was a great experience sharing information and showing the students all the equipment we use to keep the community safe.
• Participated in end-of-the-year party and water days at both Grand Oaks Elementry School and Shasta Lake School. The engine sprayed water and staff handed out swag promoting fire safety and prevention.
Fires:
• Structure 1, the cause was electrical.
• Smoke Check 5
• Vehicle 0
• Wildland 4, one of the fires, was a total of 2.14 acres, and the cause was an escaped control burn. The other three fires were arson for a combined total of approximately 6 acres.
Respectfully Submitted,
Devin M Owens
Devin M Owens
Fire Marshal/ Prevention Officer
6 CITY OF SHASTA LAKE
CITY COUNCIL MEETING MINUTES
MINUTES OF THE REGULAR MEETING
HELD TUESDAY, July 1, 2025, AT THE
CITY COUNCIL CHAMBERS, 4488 RED BLUFF ST, SHASTA LAKE, CALIFORNIA
1.0 CALL TO ORDER – REGULAR MEETING:
1.1 Mayor Morgan convened the regular meeting at 6:00 PM
1.2 Council Members present: Coates, Morgan, Jones, Ringwelski, Watkins
1.3 Pledge of Allegiance was led by Councilman Ringwelski
1.4 Invocation was led by Mayor Morgan
2.0 AWARDS & RECOGNITIONS:
2.1 None
3.0 PRESENTATIONS:
3.1 Outside Agency Donation Reports
• Shasta Dam Area Little League, Jason Peterson, Boardmember
4.0 COMMISSION, COMMITTEE, AND OUTSIDE AGENCY REPORTS:
4.1 Shasta Lake Chamber of Commerce
5.0 PUBLIC COMMENT:
Jim Mark, Shasta Lake resident
6.0 CONSENT AGENDA:
6.1 Minutes of the Regular Meeting of June 17, 2025.
6.2 Payrolls:
Period Ending: 6/21/2025 Paid Date: 6/27/2025 $207,154.75
6.3 Resolution CC-2025-44 accepting the Shasta Lake Skatepark Project and authorize the filing of a Notice of Completion.
6.4 Resolution CC-2025-45 awarding the 2026-2036 Water Master Plan Project to Carollo Engineers, and authorize the City Manager to enter into a Professional Services Agreement with Carollo Engineers.
Motion/Vote
Councilman Watkins requested Items 6.3 and 6.4 be removed from the Consent Agenda for additional discussion.
7 By motion made/seconded (Coates/Jones), and carried unanimously, the Consent Agenda, excluding Items 6.3 and 6.4, was approved.
Motion/Vote
After discussion on Item 6.3, Mayor Morgan opened the Item for Public Comment.
Public Comment
None
By motion made/seconded (Watkins/Jones), and carried, Item 6.3 was approved.
Motion/Vote
After discussion on Item 6.4, Mayor Morgan opened the Item for Public Comment.
Public Comment
None
By motion made/seconded (Jones/Watkins), and carried, Item 6.4 was approved
7.0 PUBLIC HEARINGS:
7.1 None
8.0 REGULAR AGENDA:
8.1 Resolution CC-2025-46 finding that the City has maximized its compliance with the City’s Renewable Portfolio Standard Enforcement Program for compliance period 4 (2021-2024).
Public Comment
Jim Mark, Shasta Lake resident
Motion/Vote:
By motion made/seconded (Coates/Jones), and carried unanimously, the item was approved.
9.0 STAFF COMMENTS:
City Manager Jessaca Lugo provided the City Council with an update on the status of Rite Aid in Shasta Lake.
She also reminded the City Council and the public that fireworks are prohibited in Shasta Lake.
Please report any illegal camping.
The City has a new answering service. Please report any issues you might encounter with the system.
Lastly, Bella Vista feed will take unwanted roosters.
10.0 CITY COUNCIL COMMENTS AND REPORTS:
8 ADJOURNMENT:
With no further business, Mayor Morgan adjourned the meeting at 7:07 PM. ____________________________
CHARITY TATLOW, City Clerk
9 10
7/9/2025 10:23:30 AM Page 6 of 6
Payroll Check Register
City of Shasta Lake Report Summary
Pay Period: 6/22/2025-7/5/2025
Packet: PYPKT00658 - PE 7.05.2025
Payroll Set: City of Shasta Lake - 01
Type
3 Count
0 5,522.86
0.00 Regular Checks
Manual Checks
0 0.00
0 0.00
Amount
83 180,669.14
Total 86 186,192.00
Reversals
Voided Checks
Direct Deposits
11 12
Report and Recommendations 6.3 Reviewed and Approved
City Manager
AGENDA ITEM
City Council
TO: Mayor and City Council Members
FROM: Will Bond, Public Works Director/City Engineer
DATE: July 15, 2025
SUBJECT: A RESOLUTION OF THE CITY OF SHASTA LAKE CITY COUNCIL TO DECLARE APS ENVIRONMENTAL, INC. THE LOWEST
RESPONSIVE, RESPONSIBLE BIDDER, AWARD A
CONSTRUCTION CONTRACT FOR THE WASTEWATER
COLLECTION SYSTEM CLEANING & CCTV PHASE 2 PROJECT
(BID NO. 2025-01)
FILE NO.: (New)
RECOMMENDATION
Staff requests that the City Council consider awarding the Wastewater Collection System Cleaning and CCTV Phase 2 project to APS Environmental, Inc. of North Highlands, CA in the amount of $401,306.80 and approve a total of $450,000.00 to allow for a contract contingency.
BACKGROUND
Since 2009, the City of Shasta Lake has operated and maintained the wastewater collection system under the guidance of the approved Sewer System Management Plan (SSMP), which was mandated by the California State Water Resources Control Board, to assist in the proper operation, maintenance, and funding of the system to ensure the prevention of sanitary sewer overflows.
The system contains approximately 58 miles of sanitary sewer gravity mains and force mains. With an overriding goal of inspecting, cleaning and televising the entire system every 10-year period starting in 2014, the SSMP contains performance indicators for both items.
13 The City Public Works Department handles general maintenance for the streets, water, wastewater, storm water, and parks divisions, the Department was and had been unable to meet the minimum goal for cleaning and televising the collection system per the SSMP.
This project is Phase 2 of 2 and includes the inspecting, cleaning and televising of approximately 26.1 miles of sanitary sewer main, as well as inspection of approximately 445 sanitary sewer manholes. The project represents approximately 45% of the entire system. Phase 1 was completed in the fall of 2024, by APS.
Three (3) bids were received on June 26, 2025. All bids were deemed to be responsive.
The bids ranged from a low responsive bid of $401,306.80 to a high responsive bid of $1,146,150.00 The lowest responsive bid was about 20% lower than the Engineer’s Estimate of $503,646.13 and the highest responsive bid was about 225% higher than the Engineer’s Estimate. A Bid Summary is attached.
FISCAL IMPACTS:
This project is funded through currently budgeted Wastewater utility funds (530-340).
ATTACHMENTS
Bid Summary, Resolution
DISTRIBUTION
City Council
14 RESOLUTION CC 2025-XX
__________________________________________________________________________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SHASTA LAKE CITY COUNCIL TO DECLARE APS ENVIRONMENTAL, INC. THE LOWEST RESPONSIVE,
RESPONSIBLE BIDDER, AWARD A CONSTRUCTION CONTRACT IN THE AMOUNT OF $401,306.80 TO APS ENVIRONMENTAL, INC. FOR THE CONSTRUCTION OF THE WASTEWATER COLLECTION SYSTEM CLEANING AND CCTV – PHASE 2 PROJECT,
AND APPROVE TOTAL EXPENDITURE FOR CONSTRUCTION NOT TO EXCEED $450,000.00
__________________________________________________________________________ WHEREAS, the City advertised for competitive bids to construct the above project starting on May 12, 2025; and
WHEREAS, the City opened three competitive bids on June 26, 2025; and WHEREAS, the lowest responsive, responsible bidder was APS Environmental Inc. of North Highlands, CA with a bid of $401,306.80; and
WHEREAS, in addition to the construction contract funds, contingency funds need to be allocated, creating a construction budget of $450,000.00 NOW, THEREFORE, BE IT RESOLVED that the City of Shasta Lake hereby declares APS Environmental, Inc. the lowest responsive, responsible bidder, awards a construction contract in the amount of $ 401,306.80 to APS Environmental, Inc. for the construction of the Wastewater Collection System Cleaning and CCTV Phase 2 project, and approves a total expenditure for construction not to exceed $450,000.00.
PASSED, APPROVED, AND ADOPTED this 15th day of July 2025, by the following vote:
AYES:
NOES:
ABSENT:
_______________________________
PAMELYN ANNE MORGAN, Mayor
ATTEST:
____________________________
CHARITY TATLOW, CMC
City Clerk
15 Item # Description Est. Quantity Unit Unit Price Total Unit Price Total Unit Price Total Unit Price Total 1 Mobilization 1 LS $15,000.00 $15,000.00 $10,000.00 $10,000.00 $50,000.00 $50,000.00 $30,000.00 $30,000.00 2 Clean Sanitary Sewer Pipeline with Direct Vehicle
Access 106 375 LF $1.21 $128,713.75 $1.30 $138,287.50 $1.35 $143,606.25 $4.00 $425,500.00 3 Clean Sanitary Sewer Pipeline with Remote Access 31 383 LF $1.69 $53,037.27 $1.30 $40,797.90 $1.20 $37,659.60 $4.50 $141,223.50 4 CCTV and Document Sanitary Sewer Pipeline with
Direct Vehicle Access 108 769 LF $1.56 $169,679.64 $1.30 $141,399.70 $1.30 $141,399.70 $3.00 $326,307.00 5 CCTV and Document Sanitary Sewer Pipeline with
Remote Access 28 989 LF $1.50 $43,483.50 $1.30 $37,685.70 $1.20 $34,786.80 $3.50 $101,461.50 6 Inspect and Document Sanitary Sewer Manhole with Direct Vehicle Access 339 EA $146.19 $49,558.41 $50.00 $16,950.00 $65.00 $22,035.00 $200.00 $67,800.00 7 Inspect and Document Sanitary Sewer Manhole with
Remote Access 106 EA $182.58 $19,353.48 $50.00 $5,300.00 $65.00 $6,890.00 $200.00 $21,200.00 8 Pipeline Night Work Surcharge 10 886 LF $2.28 $24,820.08 $1.00 $10,886.00 $1.25 $13,607.50 $3.00 $32,658.00 Bid Total: $503,646.13 $401,306.80 $449,984.85 $1,146,150.00 DIR: 972515
Wastewater Collection System Cleaning and CCTV ‐ Phase 2 Bid Opening Date: 06/26/25
Bid No. 2025‐01
DIR: 1001173013
APS Environmental, Inc
CSLB Lic: 985553 Engineer's Estimate
DIR: 1000416184
Sewer Tech Corp.
CSLB Lic: 1120929
Pipe & Plant Solutions, Inc.
CSLB Lic: 1000003761
16 Report and Recommendations 8.1 Reviewed and Approved City Manager
AGENDA ITEM
City Council
TO: Mayor and City Council Members
FROM: Charity Tatlow, City Clerk
DATE: July 1, 2025
SUBJECT: AUTHORIZATION FOR DESTRUCTION OF RECORDS
FILE NO.: New
RECOMMENDATION
Staff recommends that the City Council review and consider authorizing the destruction of the outdated and/or obsolete records.
BACKGROUND
The City has an adopted citywide Records Retention Schedule which establishes specified time periods to retain public records in compliance with the California Secretary of State Guidelines and Government Code Section 34090. Periodically, each department reviews its respective department files and prepares a list of those records that are no longer needed in the normal course of business and may legally be destroyed. The City Clerk’s office is requesting authorization for the destruction of outdated documents as identified in Attachment 2.
FISCAL IMPACTS
No fiscal impact
ATTACHMENTS
Resolution CC-2025-XX
List of records to be destroyed
17 RESOLUTION CC 2025-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SHASTA LAKE
AUTHORIZING THE DESTRUCTION OF CERTAIN CITY RECORDS PURSUANT TO GOVERNMENT CODE SECTION 34090
WHEREAS, Government Code Section 34090 provides for and authorizes, with approval of the City Council and the written consent of the City Attorney, the head of a city department to destroy certain types of city records, documents, or instruments under their charge after they are no longer required; and
WHEREAS, in compliance with the adopted City-wide retention schedule, it has been determined that certain records are no longer required for retention; and WHEREAS, the City Clerk has determined that certain city records are no longer needed and are not required to be kept by law; and
WHEREAS, the City Attorney has given written consent to the destruction of such records and has further given his opinion that the destruction of such records is authorized by law.
NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Shasta Lake herby approve the destruction of certain records pursuant to Government Code Section 34090 as listed on Exhibit A, attached hereto.
PASSED, APPROVED, AND ADOPTED this 15th day of July 2025, by the following vote:
AYES:
NOES:
ABSENT:
_______________________________
PAMELYN ANNE MORGAN, Mayor
ATTEST:
____________________________
CHARITY TATLOW, CMC
City Clerk
18 19
20 21
22 23
24 Report and Recommendations 8.2 Reviewed and Approved City Manager
AGENDA ITEM
City Council
TO: Mayor and City Council Members
FROM: Jessaca Lugo, City Manager
DATE: July 15, 2025
SUBJECT: TEMPORARY PAUSE ON CANNABIS RETAIL APPLICATIONS;
FORMATION OF CANNABIS AD HOC COMMITTEE AND REVIEW
OF EXISTING REGULATIONS
FILE NO.:
RECOMMENDATION
Staff recommends that the City Council adopt the attached Resolution to: (1) pause the acceptance of new cannabis retail applications; (2) initiate a comprehensive review of existing cannabis retail regulations under Shasta Lake Municipal Code Chapter 5.05; and (3) establish a City Council Ad Hoc Committee to assist in the review process and develop potential regulatory updates.
BACKGROUND:
The City of Shasta Lake currently regulates commercial cannabis activities under Chapter
5.05 of the Shasta Lake Municipal Code. Section 5.05.010 outlines the purpose and intent of these regulations to align with state law, protect public health and safety, and mitigate adverse community impacts associated with cannabis businesses.
The City’s cannabis regulations were initially adopted on May 2, 2017, following an extensive public outreach process led by a Cannabis Ad Hoc Committee. This committee, comprised of representatives from education, non-profits, cannabis businesses, the Chamber of Commerce, SCI Consulting Group, and members of the public—met regularly throughout 2016 and 2017 to help draft the regulatory framework. The resulting recommendations were reviewed by the Planning Commission and adopted by the City Council. The City has not amended these regulations since 2019.
Over the past three years, the City has experienced a decline in cannabis business inquiries. Existing cannabis businesses have also reported revenue decreases due to 25 broader challenges within the industry statewide. Notably, High Times, once operating more than 40 retail locations across California, recently shuttered all of its retail operations, including the one in Shasta Lake.
Although the City has not received a significant number of new cannabis retail applications, staff recommends temporarily pausing acceptance of new retail applications to allow for a comprehensive review of the existing regulatory framework. This review would evaluate the effectiveness of current policies and consider potential updates in response to emerging issues, including:
• Clustering of cannabis retail locations
• Compatibility with surrounding land uses
• Adequacy of separation requirements and zoning standards • Maximum number of retail businesses permitted
• Alignment with evolving state laws and industry best practices To facilitate this effort, staff recommends adoption of a temporary pause on new cannabis retail applications. During this pause, staff further recommends convening a Cannabis Ad Hoc Committee comprised of two City Council Members, with participation from staff and community stakeholders. The Committee would be tasked with:
• Reviewing the City’s existing cannabis regulations
• Gathering input from the public and local businesses
• Identifying areas for regulatory improvement
• Presenting policy recommendations to the City Council Staff is not requesting the Ad Hoc committee to look at restructuring Chapter 3.17 Cannabis Business Tax. The Cannabis Ad Hoc Committee, through staff, would provide an initial report within 90 days of the resolution’s adoption, unless the City Council approves an extension.
FISCAL IMPACTS:
No Fiscal Impact
ATTACHMENTS:
Resolution
Chapter 5.05 - REGULATION OF COMMERCIAL CANNABIS ACTIVITIES (link) DISTRIBUTION:
26 City Council
City Attorney
27 RESOLUTION NO. 2025-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SHASTA LAKE
TEMPORARILY PAUSING THE ACCEPTANCE OF NEW APPLICATIONS FOR
CANNABIS RETAIL BUSINESSES, INITIATING A REVIEW OF EXISTING REGULATIONS UNDER MUNICIPAL CODE CHAPTER 5.05, AND ESTABLISHING A
CITY COUNCIL CANNABIS AD HOC COMMITTEE
WHEREAS, the City of Shasta Lake regulates commercial cannabis activities pursuant to Chapter 5.05 of the Shasta Lake Municipal Code; and
WHEREAS, the cannabis regulations adopted in 2017 were the result of significant public engagement and stakeholder input through a Cannabis Ad Hoc Committee that included community members, non-profit organizations, the business community, SCI Consulting Group, and others; and
WHEREAS, the City has not amended its cannabis regulations since 2019, and recent industry trends, including a statewide decline in cannabis business activity, warrant a comprehensive review of local cannabis policy; and
WHEREAS, a temporary pause will allow time for staff and a City Council Ad Hoc Committee to evaluate potential policy improvements related to cannabis retail zoning, land use compatibility, separation distances, and alignment with evolving state law and best practices
.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shasta Lake as follows:
1. Temporary Pause: The City hereby institutes a temporary pause on the acceptance of new applications for cannabis retail businesses, effective upon adoption of this resolution.
2. Regulatory Review: City staff is directed to initiate a comprehensive review of the cannabis retail regulations codified in Chapter 5.05 and other supporting chapters of the Shasta Lake Municipal Code.
3. Ad Hoc Committee Formation: A Cannabis Ad Hoc Committee is hereby established, consisting of two members of the City Council appointed by the Mayor, with support from City staff and input from community stakeholders. The Committee shall assist in the regulatory review process and develop recommendations for potential policy updates.
4. Timeline for Recommendations: The Cannabis Ad Hoc Committee shall provide an initial report and recommendations to the City Council within 90 days of this resolution’s adoption, unless extended by action of the Council. 28 PASSED, APPROVED, AND ADOPTED this 15th day of July 2025, by the following vote:
AYES:
NOES:
ABSENT:
_______________________________
PAMELYN ANNE MORGAN, Mayor
ATTEST:
____________________________
CHARITY TATLOW, CMC
City Clerk
29 30
Report and Recommendations 8.3 Reviewed and Approved
City Manager
AGENDA ITEM
City Council
TO: City Council Members
FROM: Charity Tatlow, City Clerk
DATE: July 15, 2025
SUBJECT: DISCUSSION AND POSSIBLE ACTION TO APPROVE A
RESOLUTION FOR THE ALIGNMENT OF TWO PLANNING
COMMISSION SEATS FOR TERM EXPIRATION
FILE NO.: New
RECOMMENDATION
Staff recommends that the City Council consider and approve a resolution to align the terms of two Planning Commission seats so that all appointments follow a consistent schedule. This will improve efficiency in the appointment process and ensure continuity in commission operations.
BACKGROUND:
The Planning Commission was established as a seven-member body, with terms set with three staggered expirations. Three seats were to expire in February, two seats were to expire in August, and two seats were to expire in December of alternating years.
Because the Commission struggled to fill vacancies, it was unanimously approved by the Planning Commission to request a reduction of its membership to a five-seat body. At that time, there was a vacancy for the seat with a term expiring in December and a seat with a term expiring in August.
On October 15, 2019, the City Council approved a revision to Municipal Code Title 2 – Administration and Personnel, Chapter 2.16, Relating to Planning Commission, changing the number of members from seven to five. With this change, the commission was left with three seats to expire in February, one seat to expire in August, and one seat to expire in December of alternating years.
31 During Commissioner Palmer's December 17, 2024, reappointment, the Council requested staff bring back the discussion and possible action of the term alignment at or near the August term vacancy.
In reviewing the current appointment schedule, staff identified opportunities to streamline term lengths and expiration dates, providing a more predictable and manageable structure for both commissioners and the appointing body.
Staff recommend that the City Council consider the following actions:
1. Extend the appointment of Commissioner Palmer's term to expire in August of 2029, with the upcoming Planning Commission seat.
2. Adjust the upcoming August seat vacancy term to align with Commissioner Palmer's appointment, with a term expiring in December 2028.
3. Adjust Commissioner Palmer's appointment to expire in August 2025 with the upcoming Planning Commission term expiration and advertise both planning commission vacancies for terms expiring in August 2029.
4. Take no action.
FISCAL IMPACTS:
No Fiscal Impact
ATTACHMENTS:
Commission term list
DISTRIBUTION:
City Council
City Attorney
32 RESOLUTION CC-2025-XX
______________________________________________________________________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SHASTA LAKE
ALIGNING THE TERMS OF TWO PLANNING COMMISSION MEMBERS TO A TERM EXPIRING ______________, 20__
WHEREAS, the City Council of the City of Shasta Lake authorized the creation of a City Planning Commission, consisting of five members appointed by the City Council, pursuant to Municipal Code Chapter 2.16; and
WHEREAS, the Planning Commission plays a vital role in guiding land use and development in the City of Shasta Lake, and its continuity and coordination are essential to effective governance; and
WHEREAS, the City of Shasta Lake City Council appoints members to serve staggered terms on the Planning Commission to ensure ongoing leadership and experience; and WHEREAS, the terms of two of the five commission seats currently expire on differing cycles that impede coordinated transition and training; and WHEREAS, aligning the terms of Commissioner Palmer and Commissioner Kirkland will promote consistency in commission membership, allow for more efficient onboarding, and provide a more predictable and manageable structure for both commissioners and the appointing body.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Shasta Lake approves the alignment of two Planning Commission seats for term expiration.
PASSED, APPROVED, AND ADOPTED this 15th day of July 2025, by the following vote:
AYES:
NOES:
ABSENT:
_______________________________
PAMELYN ANNE MORGAN, Mayor
ATTEST:
____________________________
CHARITY TATLOW, CMC
City Clerk
33 34
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