Agenda packet — Shasta Lake City Council, August 19, 2025

CITY COUNCIL MEETING AGENDA August 19, 2025

CITY OF SHASTA LAKE

CITY COUNCIL

MEETING AGENDA
August 19, 2025
6:00 P.M.

Shasta Lake City Council Chambers
4488 Red Bluff Street  Shasta Lake, CA 96019
Mayor: Pamelyn Morgan
Vice Mayor: Justin Jones
Council Members: Toni Coates, Dan Ringwelski, Greg Watkins

OTHER WAYS TO PARTICIPATE IN THE MEETING
• Watch a livestream of the meeting online or view the recording any time after the meeting concludes at the following: cityofshastalake.gov/meetings • Submit public comment electronically before the meeting to:
[email protected]. Public comment by email will be read into the record during consideration of the item the comment addresses. Each public comment will be limited to three minutes of reading. Include the item number you are commenting on in the subject line of the email. Once the vote has taken place on an item, no additional public comments will beaccepted.
• Submit public comment by mail addressed to City Clerk, City of Shasta Lake, PO Box 777, Shasta Lake, CA 96019. Mailed comments must be received one day prior to the meeting to be included.

1.0 CALL TO ORDER – REGULAR MEETING:

1.1 Call to order (please place electronic devices on silent)

1.2 Statement for the record of Council Members present or absent

1.3 Pledge of Allegiance

1.4 Invocation

2.0 AWARDS & RECOGNITIONS:

2.1 Proclamation Recognizing the life and service of Steve Morgan (pg. 4)

3.0 PRESENTATIONS:

3.1 None

4.0 COMMISSION, COMMITTEE, AND OUTSIDE AGENCY REPORTS:
1 CITY COUNCIL MEETING AGENDA August 19, 2025

5.0 PUBLIC COMMENT:

This time is set aside for citizens to address the City Council on matters listed on the Consent Agenda as well as other items not included on the Regular Agenda. If your comments concern an item noted on the regular agenda, please address the Council when that item is open for public comment. Each speaker is allocated three (3) minutes to speak. Speakers may not cede their time. Comments should be limited to matters within the jurisdiction of the City. Council discussion or action cannot be taken on items not listed on the agenda other than to receive comments. Speaker forms are available from the City Clerk, 4477 Main Street, Shasta Lake, on the City’s website, or at the back of the meeting hall. If you have documents to present to members of Council, please provide a minimum of seven copies. Pursuant to The Brown Act, the City Council cannot take action on Public Comment Items.

6.0 CONSENT AGENDA:

The items listed under the Consent Agenda are considered routine business and will be voted on together by one motion unless a Council Member requests a specific item to be removed and discussed separately.

6.1 Minutes of the Regular Meeting of July 15, 2025. (pg. 5)

6.2 Payrolls: (pg. 9)
Period Ending: 7/19/2025 Paid Date: 7/25/2025 $194,243.90 Period Ending: 8/02/2025 Paid Date: 8/08/2025 $203,598.73

6.3 Checks, E-payments, and wires: (pg. 11)
6/11/2025 $2,664,981.22
6/27/2025 $1,961,121.97
7/11/2025 $4,785,094.31
7/18/2025 $421,477.43
7/25/2025 $296,056.22

6.4 Monthly Report of Investment Transactions: (pg. 45) LAIF:

June $15,692,698.59
July $12,863,941.66
Chandler:

June $36,504,497.01
July $36,618,790.39

6.5 Discussion and possible action to approve a Resolution accepting a Contract Amendment – Shasta Dam Blvd. Complete Streets Contract Engineering and Planning Services. (pg. 53)
2 CITY COUNCIL MEETING AGENDA August 19, 2025

6.6 Discussion and possible action to approve a Resolution accepting the Tree Removal Project 2025 (Bid No. 2025-08) and authorize the filing of a Notice of Completion. (pg. 75)

6.7 Discussion and possible action to approve a Resolution accepting a Contract Amendment – Centimudi Water Storage Contract increase Engineering Design services and services during construction. (pg. 89)

7.0 PUBLIC HEARINGS:

7.1 Public Hearing and first reading of an Ordinance Amending Title 17 – Zoning,

8.0 Chapter 17.04 – “2040 General Plan” to allow continued use of Interim Zoning Ordinance and Overlay Maps. (pg. 105)
REGULAR AGENDA:

8.1 Discussion and possible action to approve a Resolution accepting the 2025 Audit of the City’s Sewer System Management Plan (SSMP). (pg. 115)

8.2 Discussion and direction to hear and consolidate the appeal of the Planning Commission approval/denial of Use Permit No. 23-03. (pg. 137)

8.3 Discussion and possible action to approve a Resolution designating a voting delegate and alternate for the 2025 League of California Cities (Cal Cities) Conference to be held in Long Beach, CA. (pg. 143)

9.0 STAFF COMMENTS:

10.0 CITY COUNCIL COMMENTS AND REPORTS:

This is the time set aside for Council Members, who may so desire, to give brief comments or reports concerning City matters. The City Council may not enter into discussion on matters reported. Statements made by individual Council Members should not be interpreted as a statement of the City Council. The City Council only takes action by majority vote. • Brief reports by members of the Council regarding correspondence, events and/or meetings attended, and upcoming meetings/events.
• Suggestions/motions for future agenda items.
• In compliance with Assembly Bill 1234, Council will report on attendance at conferences/meetings/events where expenses are reimbursed by the City.

ADJOURNMENT:

Meetings are broadcast on the Wednesday following the meeting at 6:00 PM and the following Friday at 2:00 PM on Charter Channel 181. Videos of meetings are also available through the City website: www.cityofshastalake.org In Compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please call (530) 275-7407. Notification 48 hours prior to the meeting is requested to enable the City to make reasonable arrangements to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title II). 3 HONORING THE MEMORY OF STEVE MORGAN FOR HIS DEDICATED

SERVICE TO THE COMMUNITY OF SHASTA LAKE
WHEREAS, Steve faithfully served his country with pride and distinction in the United States Navy as a submariner and Interior Communications Electrician, attaining the rank of Petty Officer First Class; and
WHEREAS, Steve was a proud Vietnam Submarine Veteran, whose dedication to duty and love of country were evident in his words, actions, and the many stories he shared with family, friends, and all who would listen; and
WHEREAS, Steve Morgan faithfully served the people of Shasta County as a District 4 Supervisor, demonstrating steadfast leadership, integrity, and a deep commitment to the well-being of his constituents; and
WHEREAS, Steve Morgan also served as a respected member of the Shasta Lake Fire Protection District Board, where his work contributed significantly to public safety and emergency preparedness for the residents of Shasta Lake and surrounding communities; and WHEREAS, throughout his public service and beyond, Steve Morgan exemplified the values of civic duty, collaboration, and compassion, always striving to improve the lives of those around him; and WHEREAS, Steve Morgan’s contributions extended far beyond elected office, as he remained an active and devoted member of the community, known for his generosity, thoughtfulness, and unwavering support for local causes; and
WHEREAS, his legacy of service, leadership, and community engagement will continue to inspire future generations of public servants and residents of Shasta Lake; and WHEREAS, the passing of Steve Morgan is a profound loss to all who knew him, and he will be remembered with great respect, admiration, and affection; NOW, THEREFORE, BE IT PROCLAIMED that the City of Shasta Lake honors Steve’s proud and faithful service to the United States Navy, his contributions as a submariner, and his enduring patriotism as a Vietnam Submarine Veteran. We extend heartfelt condolences to his family and loved ones, and recognize with deep gratitude his enduring contributions to the people and communities of Shasta County.

Dated this 19th day of August, 2025
Justin Jones, Vice Mayor
4 CITY OF SHASTA LAKE

CITY COUNCIL MEETING MINUTES

MINUTES OF THE REGULAR MEETING
HELD TUESDAY, July 15, 2025, AT THE
CITY COUNCIL CHAMBERS, 4488 RED BLUFF ST, SHASTA LAKE, CALIFORNIA

1.0 CALL TO ORDER – REGULAR MEETING:

1.1 Mayor Morgan convened the regular meeting at 6:00 PM

1.2 Council Members present: Coates, Morgan, Jones, Ringwelski, Watkins

1.3 Pledge of Allegiance was led by Councilwoman Coates

1.4 Invocation was led by Mayor Morgan

2.0 AWARDS & RECOGNITIONS:

2.1 None

3.0 PRESENTATIONS:

3.1 Shasta Lake Fire Protection District, Quarterly Report

4.0 COMMISSION, COMMITTEE, AND OUTSIDE AGENCY REPORTS:

4.1 Ann Morningstar, Shasta Mosquito & Vector Control, and SLFPD

5.0 PUBLIC COMMENT:

Jim Mark, Shasta Lake resident
Pat Lind, Shasta Lake resident
Peggy Kline, Shasta Lake resident

6.0 CONSENT AGENDA:

6.1 Minutes of the Regular Meeting of July 1, 2025.

6.2 Payrolls:

Period Ending: 7/05/2025 Paid Date: 7/11/2025 $186,192.00

6.3 Resolution CC-2025-47 declaring APS Environmental Inc. the lowest responsive, responsible bidder, and awarding them a construction contract for the Wastewater Collection System Cleaning and CCTV Phase 2 project (Bid No. 2025-01).

Motion/Vote
Councilman Watkins requested item 6.3 be pulled for discussion.

By motion made/seconded (Jones/Ringwelski), and carried unanimously, items

6.1 and 6.2 were approved.
5 Motion/Vote
After discussion on Item 6.3, Mayor Morgan opened the Item for Public Comment.

Public Comment
None
By motion made/seconded (Watkins/Coates), and carried, Item 6.3 was approved.

7.0 PUBLIC HEARINGS:

7.1 None

8.0 REGULAR AGENDA:

8.1 Resolution CC-2025-48 authorizing the destruction of outdated and/or obsolete records in compliance with the California Secretary of State Guidelines, Government Code Section 34090, and the adopted Records Retention policy Public Comment
None
Motion/Vote:

By motion made/seconded (Coates/Watkins), and carried unanimously, the item was approved.

8.2 Resolution CC-2025-49 temporarily pausing the acceptance of new applications for Commercial Cannabis Retail businesses, initiating a review of existing regulations under Municipal Code Chapter 5.05, and establishing a City Council Cannabis Ad Hoc Committee consisting of Vice Mayor Jones and Councilwoman Coates.

Public Comment
None
Motion/Vote:

By motion made/seconded (Coates/Jones), and carried unanimously, the item was approved.

8.3 Resolution CC-2025-50 aligning the terms of two Planning Commission members.

Public Comment
None
Motion/Vote:

Councilwoman Coates made a motion to approve option 1 to extend Commissioner Palmer's appointment and align the Planning Commission terms to expire in August 2029. Mayor Morgan seconded the motion.

Mayor Morgan called for the vote. Motion Failed 2-3.
6 Councilman Watkins made a motion to align the Planning Commission terms to expire in August 2025, and post both Planning Commission vacancies for a term ending in August 2029.

Councilman Ringwelski seconded the motion
Mayor Morgan called for the vote. Motion passed 3-2.

Mayor Morgan and Councilwoman Coates voted opposed to the motion.

9.0 STAFF COMMENTS:

City Manager Jessaca Lugo announced that National Night Out will take place on August 5th, 2025.

The City Council agreed to cancel the August 5, 2025, City Council meeting to participate in National Night Out.

There is a fire camp at Margaret Polf Park.

Pawsitive Assistance Program will now be eligible for cats.

Multiple agencies participated in a joint effort operation on the fire hazard vacant land bordering our City limit.

10.0 CITY COUNCIL COMMENTS AND REPORTS:

ADJOURNMENT:

With no further business, Mayor Morgan adjourned the meeting at 7:15 PM. ____________________________
CHARITY TATLOW, City Clerk
7 8
7/23/2025 9:21:19 AM Page 6 of 6
Payroll Check Register
City of Shasta Lake Report Summary
Pay Period: 7/6/2025-7/19/2025
Packet: PYPKT00660 - PE 7.19.2025
Payroll Set: City of Shasta Lake - 01
Type
7 Count
0 6,114.82

0.00 Regular Checks
Manual Checks
0 0.00
0 0.00
Amount
82 188,129.08
Total 89 194,243.90
Reversals
Voided Checks
Direct Deposits
9 8/6/2025 8:56:19 AM Page 6 of 6
Payroll Check Register
City of Shasta Lake Report Summary
Pay Period: 7/20/2025-8/2/2025
Packet: PYPKT00662 - PE 8.02.2025
Payroll Set: City of Shasta Lake - 01
Type
2 Count
0 4,480.38

0.00 Regular Checks
Manual Checks
0 0.00
0 0.00
Amount
86 199,118.35
Total 88 203,598.73
Reversals
Voided Checks
Direct Deposits
10 11
12 13
14 15
16 17
18 19
20 21
22 23
24 25
26 27
28 29
30 31
32 33
34 35
36 37
38 39
40 41
42 43
44 Report and Recommendations 6.4 Reviewed and Approved

City Manager

AGENDA ITEM
City Council
____________________________________________________________ TO: Mayor and City Council Members
FROM: Wendy Howard, Finance Director
Jason Peterson, Finance Manager

DATE: August 19, 2025
SUBJECT: INFORMATION ITEM – MONTHLY REPORTS OF INVESTMENT FOR THE PERIODS ENDING June 30, 2025 & July 31, 2025
FILE NO.:

RECOMMENDATION
Staff recommends that the City Council receive a report of the Cash and Investment Report for the periods ending June & July 2025.

BACKGROUND
Pursuant to the City of Shasta Lake’s Adopted Investment Policy and Government Code Section 53607, the Finance Director will submit a report of investment transactions to the City Council monthly.

Staff requests the City Council or the public to submit questions regarding the reports prior to the City Council Meeting to permit time to research the question.

FISCAL IMPACTS
There will be no fiscal impact as a result of this information item.

ATTACHMENTS
LAIF Statement
Chandler Investment Summary Report
External Link: Monthly Investment Reports (Full Report)

DISTRIBUTION
City Council
City Attorney
45 46
Local Agency Investment Fund
P.O. Box 942809
Sacramento, CA 94209-0001
(916) 653-3001
July 02, 2025
LAIF Home
PMIA Average Monthly Yields

CITY OF SHASTA LAKE

FINANCE DIRECTOR
4477 MAIN STREET
SHASTA LAKE, CA 96019
Account Number: 98-45-868
June 2025 Statement
Tran Type Definitions
Account Summary
Total Deposit: 0.00 Beginning Balance: 15,692,698.59
Total Withdrawal: 0.00 Ending Balance: 15,692,698.59
47 Local Agency Investment Fund
P.O. Box 942809
Sacramento, CA 94209-0001
(916) 653-3001
August 01, 2025
LAIF Home
PMIA Average Monthly Yields

CITY OF SHASTA LAKE

FINANCE DIRECTOR
4477 MAIN STREET
SHASTA LAKE, CA 96019
Account Number: 98-45-868
July 2025 Statement
Tran Type Definitions
Effective
Date
Transaction
Date
Tran
Type Confirm
Number
Web
Confirm
Number Authorized Caller Amount
7/15/2025 7/14/2025 QRD 1780094 N/A SYSTEM 171,243.07
7/15/2025 7/14/2025 RW 1777962 1736299 WENDY HOWARD -3,000,000.00 Account Summary
Total Deposit: 171,243.07 Beginning Balance: 15,692,698.59 Total Withdrawal: -3,000,000.00 Ending Balance: 12,863,941.66 48 MONTHLY ACCOUNT STATEMENT
City of Shasta Lake | Account #10203 | As of June 30, 2025 CHANDLER ASSET MANAGEMENT | chandlerasset.com
Information contained herein is confidential. We urge you to compare this statement to the one you receive from your qualified custodian. Please see Important Disclosures at the end of the statement.

Chandler Team:

For questions about your account, please call (800) 317-4747, or contact [email protected]
Custodian:

PORTFOLIO SUMMARY
Portfolio Characteristics
Sector Allocation
Performance Review
Account Summary
Maturity Distribution
Top Issuers
Credit Quality (S&P)
Total Rate of Return** 1M 3M YTD 1YR 2YRS 3YRS 5YRS 10YRS Since Inception (01/01/14)
City of Shasta Lake 0.65% 1.36% 3.01% 5.89% 5.41% 3.90% 1.74% 1.92% 1.86% Benchmark Return 0.60% 1.18% 2.78% 5.67% 5.10% 3.42% 1.37% 1.61% 1.51% Average Modified Duration 1.84
Average Coupon 3.95%
Average Purchase YTM 4.28%
Average Market YTM 4.05%
Average Credit Quality* AA+
Average Final Maturity 2.20
Average Life 1.89
End Values as of
05/31/2025
End Values as of
06/30/2025
Market Value 36,541,061.76 36,775,729.08
Accrued Interest 285,375.45 290,164.83
Total Market Value 36,826,437.21 37,065,893.91
Income Earned 102,981.89 151,155.27
Cont/WD 0.00 0.00
Par 36,574,392.04 36,690,249.30
Book Value 36,382,442.42 36,504,497.01
Cost Value 36,128,755.78 36,275,712.41
Government of The United States 37.72%
Federal Home Loan Banks 9.58%
FHLMC 9.52%
Farm Credit System 2.14%
First American Govt Oblig fund 2.02%
Bank of America Credit Card Trust 1.82%
John Deere Owner Trust 1.66%
FNMA 1.62%
**Periods over 1 year are annualized.

Benchmark: ICE BofA 1-3 Year US Treasury & Agency Index Secondary Benchmark:
*The average credit quality is a weighted average calculation of the highest of S&P, Moody’s and Fitch. 50 MONTHLY ACCOUNT STATEMENT
City of Shasta Lake | Account #10203 | As of July 31, 2025 CHANDLER ASSET MANAGEMENT | chandlerasset.com
Information contained herein is confidential. We urge you to compare this statement to the one you receive from your qualified custodian. Please see Important Disclosures at the end of the statement.

Chandler Team:

For questions about your account, please call (800) 317-4747, or contact [email protected]
Custodian:

PORTFOLIO SUMMARY
Portfolio Characteristics
Sector Allocation
Performance Review
Account Summary
Maturity Distribution
Top Issuers
Credit Quality (S&P)
Total Rate of Return** 1M 3M YTD 1YR 2YRS 3YRS 5YRS 10YRS Since Inception (01/01/14)
City of Shasta Lake 0.04% 0.65% 3.06% 4.72% 5.22% 3.75% 1.72% 1.91% 1.85% Benchmark Return (0.05%) 0.34% 2.73% 4.43% 4.89% 3.29% 1.34% 1.60% 1.50% Average Modified Duration 1.84
Average Coupon 4.01%
Average Purchase YTM 4.32%
Average Market YTM 4.18%
Average Credit Quality* AA+
Average Final Maturity 2.19
Average Life 1.89
End Values as of
06/30/2025
End Values as of
07/31/2025
Market Value 36,775,729.17 36,775,667.99
Accrued Interest 290,164.83 305,745.66
Total Market Value 37,065,894.00 37,081,413.65
Income Earned 151,155.27 129,797.24
Cont/WD 0.00 0.00
Par 36,690,249.39 36,788,092.04
Book Value 36,504,497.10 36,618,790.39
Cost Value 36,275,712.50 36,404,407.33
Government of The United States 38.02%
Federal Home Loan Banks 9.56%
FHLMC 9.24%
First American Govt Oblig fund 2.27%
Farm Credit System 2.14%
Bank of America Credit Card Trust 1.82%
FNMA 1.63%
Walmart Inc. 1.60%
**Periods over 1 year are annualized.

City Manager

AGENDA ITEM
City Council
____________________________________________________________ TO: Mayor and City Council Members
FROM: Will Bond P.E., Public Works Director/City Engineer

DATE: August 19, 2025
SUBJECT: CONTRACT AMENDMENT - SHASTA DAM BLVD. COMPLETE

STREETS CONTRACT INCREASE ENGINEERING & PLANNING

SERVICES
FILE NO.:

RECOMMENDATION
Staff recommends that the City Council approve a contract change order in the amount of $90,000 for the Shasta Dam Boulevard Complete Streets Engineering & Planning Professional Services Agreement. This amendment would increase the total contract amount to $525,108, and raise the contingency to $24,892, for a revised total not-toexceed amount of $550,000.

BACKGROUND
On August 1, 2023, the City Council awarded a professional services agreement to GHD for engineering and planning services related to the Shasta Dam Boulevard Complete Streets project (CC-2023-47), in the amount of $438,224, with an additional $21,776 in contingency funds.

Since project initiation, the City has been awarded an additional $995,265 in federal Carbon Reduction Program (CRP) funds to support project construction. Due to the use of federal funds, the project is now subject to National Environmental Policy Act (NEPA) requirements, administered through Caltrans.

As a result, the City and its consultant must now prepare numerous additional documents, studies, and reports, and coordinate closely with Caltrans to meet federal compliance.

These unanticipated requirements have led to increased professional service costs not covered under the original contract. Federalizing the project also requires updates to 53 contract documents to include additional federal provisions, which has further increased the scope of work.

To accommodate these changes and complete the design phase in compliance with federal requirements, staff is requesting a $90,000 increase to the professional services contract with GHD.

FISCAL IMPACTS
This project is 100% funded on a reimbursable basis through the Affordable Housing Sustainable Communities grant, thus there is no fiscal impact to the City.

ATTACHMENTS:

CC-2023-47 Design Contract Award
Additional Scope of Work/ Fee (GHD)
SRTA Staff Report – Awarding of CRP funds

DISTRIBUTION
City Council
54 RESOLUTION CC 2025-XX
_____________________________________________________________________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SHASTA LAKE APPROVING A CONTRACT CHANGE ORDER IN THE AMOUNT OF $90,000 FOR

ADDITIONAL ENGINEERING AND PROFESSIONAL SERVICES FOR THE SHASTA

DAM BOULEVARD COMPLETE STREETS ENGINEERING & PLANNING SERVICES PROJECT, INCREASING THE TOTAL CONTRACT AMOUNT TO $525,108, WITH A CONTINGENCY OF $24,892, FOR A TOTAL PROJECT BUDGET OF $550,000 ______________________________________________________________________ WHEREAS, the City awarded the Shasta Dam Blvd. Complete Streets Engineering & Planning Professional Services project was awarded to GHD on August 1, 2023 via CC2023-47 in the amount of $438,224.00 and approved an additional $21,776.00 to allow for contract contingency; and
WHEREAS, the City was awarded federal Carbon Reduction Programs funds in the amount of $995,265.00 for the construction of the Shasta Dam Blvd. Complete Streets Project; and
WHEREAS, Additional engineering and professional services are required to complete design; and
WHEREAS, the additional scope of work has exceeded the budgeted amount.

NOW, THEREFORE BE IT RESOLVED THAT the City of Shasta Lake City Council hereby:

Approves a contract change order increase in the amount of $90,000 for the Shasta Dam Blvd. Complete Streets Engineering & Planning Professional Services Agreement to allow for additional engineering and professional services, bringing the total contract amount to $525,108.00 and a contract contingency of $24,892.00, for a total cost of $550,000.00 PASSED, APPROVED AND ADOPTED this 19th day of August 2025 by the following vote:

AYES:

NOES:

ABSENT:
_______________________________
PAMELYN ANNE MORGAN, Mayor
ATTEST:
____________________________

CHARITY TATLOW, CMC
City Clerk
55 Report and Recommendations 4
Reviewed and Approved

City Manager

AGENDA ITEM
City Council
TO: Mayor and City Council Members
FROM: Will Bond, City Engineer / Public Works Director

DATE: August 1st, 2023
SUBJECT: Contract Award
Shasta Dam Blvd. Complete Streets Project Engineering & Planning Services
FILE NO.: New
RECOMMENDATION:

Staff requests that the City Council consider a supplemental budget appropriation in the amount of $460,000.00, awarding the Shasta Dam Blvd. Complete Streets Project (Project) Engineering & Planning Services Professional Services Agreement contract to GHD Inc. of Redding, CA in the amount of $438,224.00 and approve a total of $21,776.00 to allow for a contract contingency.

BACKGROUND:

The City of Shasta Lake, and partners; K2 Development (K2), Redding Rancheria and Community Revitalization & Development Corporation (CRDC) prepared and submitted a proposal to the AHSC Program in June 2021 and was notified in February 2022 that the necessary funding for an affordable housing project had been awarded. This project is a component of the AHSC program award.

The project is a complete streets, active transportation, and urban greening infrastructure project.

The project, located on a 1-mile stretch of Shasta Dam Boulevard, generally includes landscape medians, construction of class IV bikeway, relocation of a transit stop, creation of safer roadway crossings and upgraded roadway & pedestrian lighting.

The project will create better active transportation mobility, including closing several pedestrian gaps along Shasta Dam Blvd and will serve the needs of all transportation users including pedestrians, bicyclists, people with disabilities, transit riders, and motorists.

The goals of the project are:
• Making it safer and easier for cyclists and pedestrians to travel along and across Shasta Dam Blvd.
56 • Providing safe facilities for all transportation users – pedestrians, bicyclists, people with disabilities, transit users, and motorists to essential facilities. • Creating safer crossings on Shasta Dam Blvd. with the addition of rectangular rapid flashing beacons and crosswalks with protected refuge areas. • Making walking and bicycling safer, more comfortable, and more convenient by adding better lighting on Shasta Dam Blvd.

In general, the project improvements include:
• Replacing existing cobra-head lighting with roadway and pedestrian decorative light standards from Locust Avenue easterly to Cascade Blvd.
• Placement of 4,000 linear feet (both ways) of context sensitive bikeways on Shasta Dam Blvd.
• Construction of strategically placed landscaped or hardscaped medians along a 4,000- foot segment of Shasta Dam Blvd.
• Relocated transit stop flatwork (Structure by others). • Construction of roadway frontage improvements to complement an AHSC funded affordable housing project.

The Commercial Center Safe Routes to School is not included in this project. A separate Request for Qualifications & Proposal is currently being advertised.

SELECTION PROCESS
On May 8, 2023 a formal RFQ&P outlining the scope of the project was advertised on ciplist.com and on the City’s website. Proposals were required to include services fees for the entire scope of services in a separate envelope to be opened after the proposal ranking and interview process.

On June 23, 2023 the proposal period closed with the City receiving two proposals.

A review and selection committee was formed with City staff members from the Economic Development, Planning and Public Works departments. Upon completion of the review process, the committee found that GHD Inc. possessed the necessary technical expertise that would allow the project to be completed successfully.

The City Engineer then reviewed the scope of work and fee submitted with the proposal and found that the submitted fee. Staff worked with GHD to modify their submitted scope and fee based on additional requirements unknown at the time of the RFQ&P. The attached scope of and fee of $438,224.00 is satisfactory given the project and the coordination efforts with numerous agencies.

FISCAL IMPACTS:

This project is 100% funded on a reimbursable basis through the Affordable Housing Sustainable Communities grant, so there will be no fiscal impact to the City.

ATTACHMENTS:

Location Map, Scope and Fee, GHD Inc.

DISTRIBUTION:

City Council
57 58
First Amendment to Professional Services Agreement
For
Engineering & Planning Services for the Shasta Dam Blvd. Complete Streets Project The Power of Commitment
12612797 | Scope of Work 1
Additions to the Scope of Work
Since entering into the Agreement on August 7, 2023, the professional services that are requested from the City have changed as follows:
• The processing through Caltrans will include:
o A Cooperative Agreement.
o National Environmental Policy Act (NEPA) approval.
o Local Assistance forms, reports and request documents. o Additional alternatives analysis.
o Changed As-Built procedures.
• The features to be included in the design, for the area in the vicinity of the Cascade Village development project, have changed.

For simplicity of budget tracking, Task 6 “Additional PS&E, NEPA Support, and Coordination” will be added to the Agreement.

Task 6: Additional PS&E, NEPA Support, and Coordination GHD will provide the following:

1. Reviews and analysis of the Cooperative Agreement between the City and Caltrans. a. GHD will review draft and final documents and advise the City regarding environmental approval, design documentation, maintenance and operational impacts.

2. Reviews and analysis of the Maintenance Agreement between the City and Caltrans. a. GHD will review draft and final documents and advise the City regarding maintenance and operational impacts. As required by Caltrans on past projects, GHD will prepare MicroStation base mapping for the maintenance agreement.

3. As-Built plans will be prepared in MicroStation in accordance with Caltrans historical requirements. a. The AutoCAD plans will be converted to MicroStation and transmitted electronically to Caltrans.

4. NEPA supporting documents for a Categorical Exclusion, including:
a. PES Supporting exhibits. As required by Caltrans on past projects, GHD will prepare exhibits for the PES.
b. APE map. As required by Caltrans on past projects, GHD will prepare an APE map. The scope assumes that Caltrans will review and provide red-line comments. GHD will provide an updated final document after receipt of the Caltrans review.
59 12612797 | Scope of Work 2
c. ESL map. As required by Caltrans on past projects, GHD will prepare an ESL map. The scope assumes that Caltrans will review and provide red-line comments. GHD will provide an updated final document after receipt of the Caltrans review.
d. Location Hydraulic Study (LHS) and Summary Floodplain Encroachment Report (SFER). GHD will prepare a LHS and a SFER as described in the Local Assistance Manual. The reports will include an exhibit that shows insignificant impact to the FEMA floodplain. The scope does not include hydrology or hydraulic calculations.
e. Caltrans format Visual Impact Assessment Questionnaire (VIA). The VIA questionnaire will include preparation of a detailed questionnaire that documents the visual features of the project and its alternatives. The scope assumes up to two submittals to Caltrans to secure Caltrans concurrence for the document.

Assumptions:
• The City will prepare and compile the NEPA documentation for submittal to Caltrans.

Caltrans will review and approve the NEPA documentation with two submittals. • Documentation and analysis in support of Caltrans NEPA approval, beyond what is identified in this scope addition, will not be required.

5. Caltrans Design Standard Decision Document (DSDD).
a. Caltrans has determined that a DSDD is required to document a non-standard shoulder width adjacent to median islands, non-standard horizontal clearances and non-standard corner sight distances. The DSDD will document the project description, existing highway conditions, existing traffic safety context and proposed safety improvements, justifications for the nonstandard elements, and project costs. Exhibits will be provided as attachments to the DSDD.

The scope assumes up to four submittals to Caltrans to secure Caltrans approval of the DSDD.

6. Federalized notice to bidders, special provisions and bid forms. a. With the addition of federal money to the project, the bid documents will incorporate the information required by the Caltrans Local Assistance procedures and manual. b. The federal trainee requirements will be assessed and appropriate trainee requirements included in the bid documents.
c. The DBE goal for the construction contractor will be documented pursuant to procedures published by Caltrans. The documentation will be provided to the City, and the City will coordinate approval with Caltrans. The scope assumes up to two submittals to secure approval.

7. PS&E Checklist.
a. The checklist required by Caltrans will be completed for the City’s use and submittal to Caltrans.

8. Project Programming Request.
a. The form required by Caltrans will be completed for the City’s use and submittal to Caltrans.

9. Right of Way Certification.
a. The data sheet required by Caltrans will be completed for the City’s use and submittal to Caltrans. The scope assumes no right of way acquisition. Any right of way activities associated with the Cascade Village project will be external to the City’s project on Shasta Dam Boulevard.

10. Utility Certification.
60 GHD Project Number: 12612797
Shasta Lake
Date:

NAME > Wenham Sigler Various Various Various Various
RATE USED FOR BUDGET DEVELOPMENT ONLY 313.00 238.00 281.00 200.00 220.00 130.00 184.00 /Hr /Hr /Hr /Hr /Hr /Hr /Hr
TASK 1 PROJECT MEETINGS AND COORDINATION ALLOWANCES
1A Project Management 20 80 40 16 156 500$ $ 39,120
1B Coordination with Caltrans and Stakeholders (Allowance) 6 20 10 30 20 4 90 500$ $ 20,868 26 100 50 30 20 20 0 246 1,000$ $ 59,988
TASK 2 PRELIMINARY DESIGN & DATA COLLECTION
2A Data Collection & Field Survey 2 6 110 40 158 200$ $ 33,814 Potholing (Allowance) $ 20,000
2B Preliminary Engineering 6 60 24 80 160 330 200$ $ 74,302 2C Urban Design & Landscape Architecture 6 30 30 60 120 246 2,000$ $ 57,848 14 96 54 140 390 0 40 734 2,400$ $ 185,964
TASK 3 CALTRANS APPROVAL DOCUMENTS AND COORDINATION
3 Caltrans Approval Documents and Coordination 20 60 40 80 200 $ 47,780 20 60 40 80 0 0 0 200 $ 47,780
TASK 4 PLANS, SPECIFICATIONS & ESTIMATES (FINAL DESIGN) SERVICES 4 PS&E 8 60 40 180 180 468 500$ $ 104,124
8 60 40 180 180 0 0 468 500$ $ 104,124
TASK 5 ASSISTANCE DURING BIDDING & CONSTRUCTION
5 Assistance During Bidding & Construction 8 60 20 40 40 8 176 500$ $ 40,744 8 60 20 40 40 8 0 176 500$ $ 40,744
17,528$ 75,208$ 46,084$ 78,000$ 138,600$ 3,640$ 7,360$ 1624 4,400$ $ 438,600 TASK 6 ADDITIONAL PS&E, NEPA SUPPORT, AND COORDINATION
6 Additional PS&E, NEPA Support, and Coordination 24 84 44 64 148 6 0 370 500$ $ 86,508 24 84 44 64 148 6 0 370 500$ $ 86,508
$ 525,108
Notes:

1. The above billing rates are for overall budget development only. Client will be billed for actual rates for employees that perform the work. 2. The total budget is a "not to exceed" amount.3. Shifting of fees and expenditures between tasks shall be permitted to balance the "not to exceed" amount.

4. A 10% markup will be added to all direct costs.

5. GHD's rates will be increased by 5% per year on July 1st. This note supersedes all other rate increase notes in the original agreement.6. GHD's total fee estimate assumes field construction work for the project is completed by November 1, 2026.7. All work will be performed by GHD staff and no subconsultants are required.

SUBTOTAL TASK 2
TASK
CLASSIFICATION >
SUBTOTAL TASK 3
PROJECT: Shasta Dam Blvd Complete Streets Project
Directs
7/16/2025
HRS
Prepared for:

A002 A005 Field Crew -1
Person
Project
Support

FEE TOTALS
SUBTOTAL TASK 4
SUBTOTAL TASK 5
A003
SUBTOTAL TASK 1

ORIGINAL PROFESSIONAL SERVICES AGREEMENT
AMENDMENT No. 1
Amended Total Contract
AMENDMENT No. 1
SUBTOTAL TASK 6

TOTAL FEE
Technical Profess- ional

WORK HOURS AND BUDGET WORKSHEET - FEE BY TASKS
61 62
12612797 | Scope of Work 3
a. The certification, utility matrix and utility exhibits that are required by Caltrans will be completed for the City’s use and submittal to Caltrans. The scope assumes the City’s electric, water and sewer could be impacted by the project. The scope also assumes that there will not be any impacts to high-risk utilities as defined by Caltrans.

11. Cascade Village Frontage Change.
a. GHD will make design changes to accommodate parking along the project frontage. 63 STAFF REPORT
MEETING DATE: October 31, 2024
SUBJECT: Approve Awarding Local Carbon Reduction Program (CRP) Funding for Fiscal Years 2024/25, 2025/26, and 2026/27 Toward Regional Projects AGENDA ITEM: 10
STAFF CONTACT: Mehdi Moeinaddini, Associate Transportation Planner SUMMARY:

The federal Carbon Reduction Program (CRP) funds projects that reduce carbon dioxide emissions from transportation on-road sources. SRTA estimates CRP “local” funding apportionments to the region will total $995,265 for Fiscal Years (FY) 2024/25, 2025/26, and 2026/27. Caltrans program staff recently clarified agencies may choose to solicit calls for projects individually each year or collectively. Staff issued a call for projects for all remaining funds. SRTA received project proposals, one each, from the Redding Area Bus Authority (RABA), city of Redding, and city of Shasta Lake. SRTA staff recommend the board of directors fund the city of Shasta Lake’s Shasta Dam Boulevard Complete Streets project.

STAFF RECOMMENDATION:

It is recommended that the board of directors:

1. Approve an estimated total of $995,265 in local CRP funds over FY 2024/25, 2025/26, and 2026/27 toward the recommended Shasta Dam Boulevard Complete Streets Project; and

2. Authorize the executive director to make administrative adjustments to the estimated funds as needed, based on the final allocation amounts; and

3. Authorize the executive director to initiate an eligibility review process with the Federal Highway Administration (FHWA) and Caltrans, make any administrative amendments necessary to meet the requirements, prepare the corresponding amendments to the Federal Transportation Improvement Program (FTIP) once the eligibility review is confirmed, and execute a sub-recipient cooperative agreement with the city of Shasta Lake.

DISCUSSION:

Background – The federal CRP funds are available for five years, with 65 percent allocated as “Local” CRP to regional agencies based on a population formula and 35 percent to state departments of transportation. An estimated $995,265 in local CRP funding apportionments will be available for FY 2024/25, 2025/26, and 2026/27 for the Shasta Region. SRTA must administer the local CRP funds for the Shasta Region through a competitive process. At the June 2023 board meeting, the SRTA Board of Directors approved a CRP Policy to guide the selection and prioritization of projects (Attachment A).

Project Ideas – SRTA issued a call for potential projects on July 25, 2024, with applications due by August 23, 2024. SRTA received three projects for consideration, which are summarized below.

Proposed project location maps are attached (Attachment B).

Proposal 1: Shasta Dam Boulevard Complete Streets Project – The city of Shasta Lake proposes the Shasta Dam Boulevard Complete Streets Project to improve safety and active transportation along a one-mile stretch of Shasta Dam Boulevard (State Route 151). The project’s scope includes 64 Approve Local CRP Funding for Fiscal Years 2024/25, 2025/26, and 2026/27 Toward Regional Projects October 31, 2024

Page 2 ends

Class IV protected bike lanes, landscaped medians, improved pedestrian crossings, and a relocated transit stop with enhanced lighting. Project components were originally planned to be funded by Affordable Housing and Sustainable Communities (AHSC) funds awarded in 2022.

However, rising costs forced the project to be scaled down, reducing the curbed bike buffer to wheel stops and eliminating both pedestrian lighting and the transit stop shelter. The requested CRP grant of $995,265 would restore these critical elements. A portion of street lighting improvements were proposed as part of Shasta Lakes’ Cycle 7 Active Transportation Program (ATP) application. Should the ATP funds be awarded, SRTA staff would coordinate with the City on reducing the CRP funds where applicable.

Staff recommends full funding for this project. This project connects affordable housing to key amenities, benefiting underserved communities in the City. The local CRP funds will restore critical features like curbed bike buffers, pedestrian lighting, and transit shelters, further enhancing safety and accessibility for cyclists, pedestrians, and transit users. The local CRP funds are being considered to cover gaps. If ATP Cycle 7 funds are awarded, those funds would be prioritized over CRP funds. If there's any overlap, the appropriate amount of local CRP funds will be returned, and a future call for the use of any remaining funds would be issued.

Proposal 2: Continuation of RABA Runabout Micro-transit Services – RABA is initiating various micro-transit services and requested a total of $465,000 towards operational costs. RABA launched the first of several planned micro-transit service areas on September 1, 2024, with the RABA Runabout service – offering on-demand transportation in the cities of Anderson, Redding, and Shasta Lake, and unincorporated areas of Shasta County. The CRP funds requested would cover six percent of the micro-transit project's estimated annual operational costs of $2,689,024 when all Runabout service zones are active. Other funding sources covering the remaining costs include Senate Bill (SB) 125, State Transit Assistance (STA), Federal Transit Administration (FTA) 5311 funds, FTA 5307, and fare revenue. If awarded funds, RABA proposed to flex CRP funds to FTA Section 5307 funds for easier administration.

Staff does not recommend funding for this project. RABA has other transit funds available that can cover the operational costs of micro-transit services, including unallocated SB125 transit capital and operations funds. Additionally, the project received lower scores than the recommended project.

Proposal 3: Park Marina corridor Complete Street Reconfiguration – The city of Redding proposes the construction of a two-way Class IV bikeway along the Sacramento River side of Park Marina Drive, from the Turtle Bay Overpass to Cypress Avenue. The project proposes pedestrian access improvements, rebuilding curb ramps, increasing crossing visibility, and restriping Park Marina Drive to reduce the number of through lanes from four to two, with a center two-way left-turn lane. Bicycle amenities such as parking stations and a repair station would also be included. The total estimated cost of the project is approximately $1.5 million, and the City requested $995,265 in local CRP funds. To cover the remaining costs, the City proposes using Local Streets and Roads funding, supplementing any shortfalls with its paving budget. 65 Approve Local CRP Funding for Fiscal Years 2024/25, 2025/26, and 2026/27 Toward Regional Projects October 31, 2024

Page 3 ends

Staff does not recommend funding for this project. This project received lower scores than the recommended project.

Funding Recommendations – SRTA staff evaluated and developed consensus scores for each project.

The scoring criteria includes alignment with eligible activities, California's Carbon Reduction Strategy, State and Regional priorities, regionwide benefits, and benefits for disadvantaged communities. Staff recommend the board of directors fund the city of Shasta Lake’s Shasta Dam Boulevard Complete Streets Project as shown in Table 1, subject to FHWA and Caltrans eligibility review and confirmation.

Table 1 – Project Funding Recommendations
Applicant Score (out of 55) Project Requested
Funds
Recommended
Funding
RABA 46 Continuation of RABA Runabout Microtransit Services$495,000 -
City of
Redding
44 Park Marina Corridor Complete Street
Reconfiguration
$995,265
-
City of Shasta
Lake
49 Shasta Dam Boulevard Complete
Streets Project
$995,265 $995,265
Total: $995,265
ALTERNATIVES:

The board of directors may modify the proposed award amounts or allocate funds towards other eligible projects consistent with SRTA and state CRP policies. The board of directors may request additional information and continue this item to the next board meeting.

OTHER AGENCY INVOLVEMENT:

The FHWA approves projects, Caltrans reviews eligibility, and SRTA manages local CRP funds, selects projects, and tracks progress. The Technical Advisory Committee (TAC) met on October 14, 2024, to receive an update and concurs with the staff recommendation.

FISCAL IMPACT:

This action allocates an estimated $995,265 in local CRP funds over FY 2024/25, 2025/26, and 2026/27.

The city of Shasta Lake is providing $114,180 in local funds as match. SRTA would coordinate with the City if there are any changes to the final CRP allocations for each fiscal year and any shortfall would require the City to cover the difference. SRTA’s administrative costs of the program are covered under Work Element 701.01 – Regional Transportation Planning in the Overall Work Program. __________________________________
Sean Tiedgen, AICP, Executive Director
Attachments:

A: Item #15 of the June 22, 2023, SRTA Board of Directors meeting is available at:
https://www.srta.ca.gov/DocumentCenter/View/8983/15_CRP B: Proposed project location maps
66 Service Outputs On-Demand
Weekly Demand
Ride requests 120180
Met Demand
% of riders who received a proposal 9599%
Avg. Wait Time
Avg. Delta from requested time to pickup time 1520
Vehicle Count 12
Average Utilization Rate
Rides / vehicle hours

1.52 (weekday)
RABA_Continuation of RABA Runabout_ Project location
Shasta Lake
67 East Redding
Service Outputs On-Demand
Weekly Demand
Ride requests 550650
Met Demand
% of riders who received a proposal 9599%
Avg. Wait Time
Avg. Delta from requested time to pickup time 1520
Vehicle Count 1-2 initially
34 future
Average Utilization Rate
Rides / vehicle hours
22.5 (weekday)
2 (weekend)
RABA_Continuation of RABA Runabout_ Project location
68 Western Central
Service Outputs On-Demand
Weekly Demand
Ride requests 210250
Met Demand
% of riders who received a proposal 9599%
Avg. Wait Time
Avg. Delta from requested time to pickup time 1520
Vehicle Count 12
Average Utilization Rate
Rides / vehicle hours

1.52 (weekday)

1.52 (weekend)
RABA_Continuation of RABA Runabout_ Project location
69 Anderson South
Service Outputs On-Demand
Weekly Demand
Ride requests 4070
Met Demand
% of riders who received a proposal 9599%
Avg. Wait Time
Avg. Delta from requested time to pickup time 1520
Vehicle Count 1
Average Utilization Rate
Rides / vehicle hours 11.5
RABA_Continuation of RABA Runabout_ Project location
70 Anderson City
Service Outputs On-Demand
Weekly Demand
Ride requests 2040
Met Demand
% of riders who received a proposal 9599%
Avg. Wait Time
Avg. Delta from requested time to pickup time 1520
Vehicle Count 1
Average Utilization Rate
Rides / vehicle hours 1.52
RABA_Continuation of RABA Runabout_ Project location
71 Sunday Evening
Service Outputs On-Demand
Weekly Demand
Ride requests 500600
Met Demand
% of riders who received a proposal 9599%
Avg. Wait Time
Avg. Delta from requested time to pickup time 15-20
Vehicle Count 34
Average Utilization Rate
Rides / vehicle hours
11.5 (weekday)
11.5 (weekend)
RABA_Continuation of RABA Runabout_ Project location
72 ÅB
BÅ
Affordable
Housing
Project

MAIN ST

FRONT ST

RED BLUFF ST

SHASTA DAM BLVD

HARDENBROOK AVE

SHASTA ST

CASCADE BLVD

CABELLO ST

SHASTA WAY

DEER CREEK RD

FORT PECK ST

MUSSEL SHOALS AVE

MEDIAN AVE

GRAND RIVER AVE

GRAND COULEE BLVD

WASHINGTON AVE

OREGON AVE

STANTON DR

MCCONNELL AVE

NELL ORR ST

WASHINGTON AVE

OREGON AVE

CHICO ST CHICO ST

MAIN ST
August 21, 2024
0 500
Feet

SHASTA DAM BLVD COMPLETE STREETS PROJECT

CITY OF SHASTA LAKE, CA
P:\\GIS\Streets\Complete Streets Project_8x11L.aprx
F
Shasta Dam Blvd Complete Streets Project
Cascade Village Affordable Housing Project
• Hardenbrook Avenue to Shasta Street
• Improvements include curb, gutter, sidewalk, pavement markings, signs, flashing beacons, landscape/streetscape (benches, planters, treewells, trash cans), decorative street lights, transit stop, and bike amenities. • 49 affordable housing units
• Commercial space
!"^$
73 Park Marina Drive Corridor
74 Report and Recommendations 6.6 Reviewed and Approved

City Manager

AGENDA ITEM
City Council
____________________________________________________________ TO: Mayor and City Council Members
FROM: Will Bond P.E., Public Works Director/City Engineer

DATE: August 19, 2025
SUBJECT: AUTHORIZATION TO FILE A NOTICE OF COMPLETION FOR TREE REMOVAL PROJECT 2025 (BID NO. 2025-08)
FILE NO.:

RECOMMENDATION
Staff requests that the City Council consider accepting the project as complete and authorize the filing of a Notice of Completion (NOC) for the Tree Removal Project 2025 – Bid No. 2025-08.

BACKGROUND
On April 15, 2025, the City Council approved resolution CC-2025-16 authorizing the City Manager to enter into a contract with West Coast Arborists, Inc. for the purposes of performing the above project.

The Tree Removal Project 2025 was constructed as part of this effort and includes removal of approximately 226 hazardous trees along Ashby Rd, Lake Blvd, and Cascade Blvd. This project also includes trimming of approximately 30 trees. The location map of the project is attached.

Staff has determined that the work specified in the contract has been completed and is in substantial conformance with the Plans and Specifications. Therefore, staff recommends that the Council accept the Project and authorize the filing of a Notice of Completion at the Shasta County Recorder’s Office.

FISCAL IMPACTS
Awarded construction contract: $ 239,530.00
75 Approved expenditure not to exceed: $ 300,000.00
Total project construction cost: $ 242,290.00
This project is funded through currently budgeted Cal Fire grant funds (270-340-6269).

ATTACHMENTS
Resolution
Location Map

DISTRIBUTION
City Council
76 RESOLUTION CC 2025-XX
______________________________________________________________________

A RESOLUTION OF THE CITY OF SHASTA LAKE CITY COUNCIL TO ACCEPT THE TREE REMOVAL PROJECT 2025 AND AUTHORIZE THE FILING OF A NOTICE OF

COMPLETION
______________________________________________________________________ WHEREAS, the City entered into a contract with West Coast Arborists, Inc. for the performance of the Tree Removal Project 2025; and
WHEREAS, West Coast Arborists, Inc. has completed the project to the satisfaction of City staff.

NOW, THEREFORE BE IT RESOLVED THAT the City of Shasta Lake City Council hereby accepts the Tree Removal Project 2025 (2025-08) as complete and authorizes staff to file a Notice of Completion with the Shasta County Recorder’s Office.

PASSED, APPROVED, AND ADOPTED this 19th day of August, 2025, by the following vote:

AYES:

NOES:

ABSENT:
_______________________________
PAMELYN ANNE MORGAN, Mayor
ATTEST:
____________________________

CHARITY TATLOW, CMC
City Clerk
77 PARK PL

SPRING ST

PALM AVE

ROSE AVE

TOYON AVE
OAK ST

PINE AVE

LASSEN ST

JANKANISH RD
FIG ST

KIRKLIE LN

BUCKEYE ST

MONTEGO RD

HILL BLVD

LAKE BLVD
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Map Produced: February 25, 2025
0 200
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Tree Removal Project 2025
Bid No. 2025-08
P:\\GIS\Fire\FFR_TR_2025_Tree Removal Project with Bid No. 2025-08_8x11P.arpx This is not a survey product. Locations are shown for reference only.

Project Area Map 1 of 11 (Lake Blvd)
1:2,400
Activity
mn Remove
mn Trim
Note:

1. All trees to be trimmed or removed will be marked by the city.

Bid Item Total Quantity
Tree Removal (12” and smaller DBH) 37
Tree Removal (12.1 - 24" DBH) 127
Tree Removal (24.1 - 36" DBH) 57
Tree Removal (36.1" and over DBH) 5
Trim Only 30
Total Trees (see all maps) 256
78 LAKE BLVD

RANCHERA RD

NELLIE BELL LN

FLANAGAN RD

HILL BLVD
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Map Produced: February 25, 2025
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Tree Removal Project 2025
Bid No. 2025-08
P:\\GIS\Fire\FFR_TR_2025_Tree Removal Project with Bid No. 2025-08_8x11P.arpx This is not a survey product. Locations are shown for reference only.

Project Area Map 2 of 11 (Lake Blvd)
1:2,400
Activity
mn Remove
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Note:

1. All trees to be trimmed or removed will be marked by the city.

LAKE BLVD
mnmn
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Map Produced: February 25, 2025
0 200
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Tree Removal Project 2025
Bid No. 2025-08
P:\\GIS\Fire\FFR_TR_2025_Tree Removal Project with Bid No. 2025-08_8x11P.arpx This is not a survey product. Locations are shown for reference only.

Project Area Map 3 of 11 (Lake Blvd)
1:2,400
Right-of-Entry
Authorization
Activity
mn Remove
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Note:

1. All trees to be trimmed or removed will be marked by the city.

LAKE BLVD
mnmnmnmn
mn
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mnmnmn
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CITY LIMIT
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Map Produced: February 25, 2025
0 200
Feet
Tree Removal Project 2025
Bid No. 2025-08
P:\\GIS\Fire\FFR_TR_2025_Tree Removal Project with Bid No. 2025-08_8x11P.arpx This is not a survey product. Locations are shown for reference only.

Project Area Map 4 of 11 (Lake Blvd)
1:2,400
Right-of-Entry
Authorization
Activity
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Note:

1. All trees to be trimmed or removed will be marked by the city.

JOSEPH ST

CASCADE BLVD

PARKER ST

ELIZABETH AVE

ROSAMOND AV

ELLIOTT ST

SHASTA ST

MORNING STAR WAY
mn
mn
mnmn
mnmn
mnmn
mn
mnmn
mnmn
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mnmnmnmn
mnmnmn
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Map Produced: February 25, 2025
0 200
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Tree Removal Project 2025
Bid No. 2025-08
P:\\GIS\Fire\FFR_TR_2025_Tree Removal Project with Bid No. 2025-08_8x11P.arpx §¨¦5
This is not a survey product. Locations are shown for reference only.

Project Area Map 5 of 11 (Cascade Blvd)
1:2,400
Activity
mn Remove
mn Trim
Note:

1. All trees to be trimmed or removed will be marked by the city.

CASCADE BLVD

FELL ST

WASHINGTON AVE
mn
mn
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Map Produced: February 25, 2025
0 200
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Tree Removal Project 2025
Bid No. 2025-08
P:\\GIS\Fire\FFR_TR_2025_Tree Removal Project with Bid No. 2025-08_8x11P.arpx §¨¦5
This is not a survey product. Locations are shown for reference only.

Project Area Map 6 of 11 (Cascade Blvd)
1:2,400
Activity
mn Remove
mn Trim
Note:

1. All trees to be trimmed or removed will be marked by the city.

RIDDLE RD

ARROWHEAD AVE

CASCADE BLVD
mn
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mnmnmn
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mnmnmn
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Map Produced: February 25, 2025
0 200
Feet
Tree Removal Project 2025
Bid No. 2025-08
P:\\GIS\Fire\FFR_TR_2025_Tree Removal Project with Bid No. 2025-08_8x11P.arpx §¨¦5
This is not a survey product. Locations are shown for reference only.

Project Area Map 7 of 11 (Cascade Blvd)
1:2,400
Activity
mn Remove
mn Trim
Note:

1. All trees to be trimmed or removed will be marked by the city.

FLOWER ST

EL PASO ST

LOS GATOS AVE

THOMAS ST
GIVAN

LAREDO ST

PLEASANT ST

SAN GORGONIO AVE

ASHBY CT

LASSEN AVE

FORT PECK ST

LOS FLORES ST

CHURCH S

LA MESA AVE

EL CAJON AVE

ASHBY RD

SHASTA DAM BLVD
mn
mnmnmnmn
Remove
7 Trees
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Map Produced: February 25, 2025
0 200
Feet
Tree Removal Project 2025
Bid No. 2025-08
P:\\GIS\Fire\FFR_TR_2025_Tree Removal Project with Bid No. 2025-08_8x11P.arpx This is not a survey product. Locations are shown for reference only.

Project Area Map 8 of 11 (Ashby Rd)
1:2,400
Activity
mn Remove
mn Trim
Note:

1. All trees to be trimmed or removed will be marked by the city.

VASSAR WAY

WELLINGTON PL

EL CAJON AVE

ASHBY RD

ASHBY RD
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Map Produced: February 25, 2025
0 200
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Tree Removal Project 2025
Bid No. 2025-08
P:\\GIS\Fire\FFR_TR_2025_Tree Removal Project with Bid No. 2025-08_8x11P.arpx This is not a survey product. Locations are shown for reference only.

Project Area Map 9 of 11 (Ashby Rd)
1:2,400
Activity
mn Remove
mn Trim
Note:

1. All trees to be trimmed or removed will be marked by the city.

WALTON AVE

ASHBY RD

ASHBY RD
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Tree Removal Project 2025
Bid No. 2025-08
P:\\GIS\Fire\FFR_TR_2025_Tree Removal Project with Bid No. 2025-08_8x11P.arpx This is not a survey product. Locations are shown for reference only.

Project Area Map 10 of 11 (Ashby Rd)
1:2,400
Activity
mn Remove
mn Trim
Note:

1. All trees to be trimmed or removed will be marked by the city.

PINE GROVE AVE

DOWELL CT

D'ALENE AVE

ARLENE CT

COEUR D'ALENE AVE
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Map Produced: February 25, 2025
0 200
Feet
Tree Removal Project 2025
Bid No. 2025-08
P:\\GIS\Fire\FFR_TR_2025_Tree Removal Project with Bid No. 2025-08_8x11P.arpx This is not a survey product. Locations are shown for reference only.

Project Area Map 11 of 11 (Ashby Rd)
1:2,400
Activity
mn Remove
mn Trim
Note:

1. All trees to be trimmed or removed will be marked by the city.

City Manager

AGENDA ITEM
City Council
____________________________________________________________ TO: Mayor and City Council Members
FROM: Will Bond P.E., Public Works Director/City Engineer

DATE: August 19, 2025
SUBJECT: CONTRACT AMENDMENT – CENTIMUDI WATER STORAGE

CONTRACT INCREASE ENGINEERING DESIGN SERVICES AND

SERVICES DURING CONSTRUCTION
FILE NO.:

RECOMMENDATION
Staff recommends that the City Council approve a contract change order in the amount of $160,000 for the Centimudi Water Storage Tank Engineering Design Services and Services During Construction. This increase will fund additional professional services required during construction, bringing the total contract amount to $451,979. Including contingency, the revised total project budget will be $460,000.

BACKGROUND
On September 5, 2023, the City Council awarded a contract to PACE Engineering for the design of the Centimudi Water Storage Tank and associated construction services (CC2023-58), in the amount of $284,314, with an approved contingency of $15,686.00.

At the time of award, the type of water tank to be constructed had not yet been selected.

As a result, certain specialized services now required under applicable codes and standards—such as structural and geotechnical observations, material testing, and special inspections—were not included in the original scope.

To ensure compliance and provide necessary oversight during construction, staff is requesting an increase of $160,000.00 to cover these additional services.

Below is a cost breakdown of PACE’s expenditures thus far. 89 Centimudi Tank Design (PACE): $284,314.00
Contingency: $ 15,686.00
Change Order 1: $ 0
Change Order 2 (Dechorlination Design): $ 7,665.00
Total Design Cost: $291,979.00
Additional Request:

Change Order 3 (See Exhibit 2): $ 160,000.00
Remaining Contingency: $ 8,021.00
Revised Project Cost + Contingency: $ 460,000.00
Change Order 3 includes the following additional services:
• Structural observation
• Geotechnical observation
• Material testing
• Special inspections
These services are required to meet the California Building Code and AWWA D110 standards for concrete water storage tanks.

FISCAL IMPACTS
This project is funded through CDBG DR grant funds and the water utility capital projects fund.

ATTACHMENTS
Resolution
Exhibit 1: CC-2023-58 Design Contract Award
Exhibit 2: Proposed Change Order # 3

DISTRIBUTION
City Council
City Manager
City Attorney
90 RESOLUTION CC 2025-XX

A RESOLUTION OF THE CITY OF SHASTA LAKE CITY COUNCIL TO APPROVE A

CONTRACT CHANGE ORDER INCREASE FOR ADDITIONAL ENGINEERING AND

SERVICES DURING CENTIMUDI WATER STORAGE TANK ENGINEERING DESIGN

SERVICES AND SERVICES DURING CONSTRUCTION PROJECT IN THE AMOUNT OF $160,000.00, BRINGING THE TOTAL CONTRACT AMOUNT FOR THE PROJECT TO $451,979.00, FOR A TOTAL PROJECT COST OF $460,000.00. ______________________________________________________________________ WHEREAS, the City awarded the Centimudi Water Storage Tank Engineering Design Services and Services During Construction project to PACE Engineering on September 5, 2023 via CC-2023-58 in the amount of $284,314.00 and approved a contingency up to $300,000.00; and
WHEREAS, additional services during construction are required; and WHEREAS, the additional scope of work has exceeded the authorized budgeted amount.

NOW, THEREFORE BE IT RESOLVED THAT the City of Shasta Lake City Council hereby:

Approves a contract change order in the amount of $160,000.00 for the Centimudi Water Storage Tank Engineering Design Services and Services During Construction Professional Services Agreement to allow for additional professional services during construction, bringing the total contract amount to $451,979.00 for a total cost of $460,000.00.

PASSED, APPROVED AND ADOPTED this 19th day of August 2025 by the following vote:

AYES:

NOES:

ABSENT:
_______________________________
PAMELYN ANNE MORGAN, Mayor
ATTEST:
____________________________

CHARITY TATLOW, CMC
City Clerk
91 Report and Recommendations X
Reviewed and Approved

City Manager

AGENDA ITEM
City Council
TO: Mayor and City Council Members
FROM: Shelby Millingar, Associate Civil Engineer

DATE: September 5, 2023
SUBJECT: Consultant Contract Award - Centimudi Water Storage Tank Engineering Design Services and Services During Construction
FILE NO.:

RECOMMENDATION:

Staff requests that the City Council award the Centimudi Water Storage Tank Engineering Design Services and Services During Construction Professional Services Agreement contract to PACE Engineering of Redding, CA in the amount of $284,314.00 and approve a total of $300,000.00 to allow for a contract contingency.

BACKGROUND:

In the 2016-2026 Water Master Plan (WMP), the City of Shasta Lake addressed existing water storage capacity deficiencies for raw and treated water. It was recommended that both raw and treated capacities be increased, and so PACE was hired to analyze potential sites selected by City staff for a new finished water storage tank. The preferred tank site identified in the technical memorandum was the flat, cleared area at the southeast corner of Lake Blvd and Kennett Rd.

This site was preferred due to minimal earthwork required for construction and was also the best site for maintaining existing water pressures in the City’s transmission and distribution systems.

Regarding long-term improvements, after completion of the new finished water storage tank the two existing finished water storage tanks at the Water Treatment Plant will be removed and replaced with a higher capacity raw water storage tank.

The City, having chosen this site and obtaining approval from the United States Forest Service (USFS), the property owner, hired Montrose Environmental Solutions to perform environmental studies and prepare CEQA documents and to assist USFS with NEPA documents. As the environmental phase is close to completion, tank design will begin. 92 SELECTION PROCESS
On May 31, 2023 a formal RFQ&P outlining the scope of the project was advertised on ciplist.com and on the City’s website. Proposals were required to include services fees for the entire scope of services in a separate envelope to be opened after the proposal ranking and interview process.

On July 21, 2023 the proposal period closed with the City receiving two proposals.

A review and selection committee was formed with City staff members from the Public Works department. Upon completion of the review process, the committee found that PACE Engineering was the most qualified firm and possessed the necessary technical expertise that would allow the project to be completed successfully.

City staff then talked with Pace Engineering personnel to refine the scope of services and provide clear guidance to the Consultant. Additionally, it was necessary to include additional CDBG requirements in the contract that were unknown at the time the RFP was released were included in the contract. This resulted in a slightly modified scope of work and fee from what was originally proposed. City staff is satisfied that the final negotiated scope of work will both address the goals of the project and fulfill the requirements of the CWSRF grant.

FISCAL IMPACTS:

This project is 100% funded through CDBG DR grant funds.

ATTACHMENTS:

Location Map, Draft Professional Services Agreement with Scope & Fee DISTRIBUTION:

City Council
93 94
95 5155 VENTURE PARKWAY
REDDING, CA 96002
(530) 244-0202

PROPOSAL
August 8, 2025
110.115
Will Bond, P.E., City Engineer
City of Shasta Lake
4477 Main Street
Shasta Lake, CA 96019
[email protected]
Dear Will,
Subject: Centimudi Water Storage Tank
Proposal for Additional Services – Observations, Special Inspections, and Testing PACE Engineering, Inc. (PACE) appreciates the opportunity to submit this proposal for additional engineering services regarding the subject project. PACE is currently under contract with the City of Shasta Lake (COSL) to provide limited engineering services during construction, which excludes construction observations, special inspections, and material sampling and testing. It is our understanding that the COSL now desires that PACE provide the code-required observations, inspections, and testing required by the California Building Code and AWWA D110 standard for construction of the concrete tank. In preparation of this proposal, we have reviewed the most recent construction schedule prepared by Allen Gill Construction, Inc., dated July 16, 2025.

Additionally, we have corresponded with DN Tanks for their planned concrete pour, prestressing, and shotcrete placement durations. Please note that time spent by personnel is highly dependent on the Contractor’s schedule and performance of the work. Changes to their schedule and non-conforming work requiring additional time on-site will affect our costs.

Our proposed Scope of Services and fee are as follows:

SCOPE OF SERVICES
TASK 1 – PROJECT MANAGEMENT AND COORDINATION
Project management activities, including contract management and quality control activities, will be performed on an ongoing basis throughout the project. These are not necessarily discrete tasks to be estimated separately but are to be included in the overall time allocated to PACE’s project management. Discrete tasks are anticipated to include monthly invoicing, scheduling, and on-going coordination amongst internal and external (subconsultant) staff, and quality assurance/quality control activities to ensure deliverables meet the requirements of industry standards and regulatory agencies.
96

Page 2 ends

PROPOSAL – ADDITIONAL SERVICES Centimudi Water Storage Tank TASK 2 – GEOTECHNICAL OBSERVATIONS, SPECIAL INSPECTIONS, FIELD, AND LABORATORY

TESTING
Task 2 activities will be performed by PACE subconsultant, KC Engineering Co. (KCE)/Materials Testing, Inc. (MTI). This task will include the following:
• Geotechnical observations and special inspections for tank subgrade preparation, including subgrade bench keyway, engineered fill placement, tank pad and roadway grading, and soil compaction testing.
• Special inspection, material sampling, and testing for all cast-in-place concrete for the tank. This will include foundation, floor slab, walls, and roof. Concrete will be sampled and tested to verify compliance with the plans and specifications. • Special inspection, material sampling, and testing for the tank shotcrete and wall prestressing. Shotcrete will be sampled and tested to verify compliance with the plans and specifications.
• Special inspection for shop and/or field welding.

Refer to the attached proposal and from KCE/MTI for specific task breakdowns.

TASK 3 – STRUCTURAL OBSERVATIONS
Task 3 will include structural observations by PACE at critical milestones during tank construction to satisfy the observation requirements for a seismic risk category IV structure (potable water and fire suppression). Observation milestones are anticipated to be as follows:
• Tank foundation and floor slab prior to first concrete placement. • Tank wall first section.
• Wall vertical post tensioning.
• Tank dome roof.
• Tank wall prestressing.
• Final observation.

PACE will prepare daily field reports with photos as necessary for each structural observation performed. At the completion of all required observations, a final report of structural observations will be prepared. Refer to attached Table 1 for assumed number of trips and hours allotted for each trip.

TASK 4 – PIPE TRENCH COMPACTION TESTING
PACE will provide compaction testing of water pipe trench backfill to verify compliance with the plans and specifications. Daily field reports will be prepared for each visit to the site. Refer to attached Table 1 for assumed number of trips and hours allotted for each trip. 97

Page 3 ends

PROPOSAL – ADDITIONAL SERVICES Centimudi Water Storage Tank FEE
We propose to provide the Scope of Services described herein on a time-and-expense basis at our standard and prevailing wage hourly rates per attached Fee Schedules. Our estimated fee is $159,949. Refer to attached Table 1 for a breakdown of our estimated fee.

EXCLUSIONS
The following items are not included in the above Scope of Services and fee:
• Full-time construction observation or observation for items not specified herein. • Functional acceptance testing.

Thank you again for the opportunity to submit this proposal for additional engineering services.

If the additional Scope of Services and fee are agreeable to you, please let me know, and we will begin work immediately upon execution of a Contract change order. Please contact me if you have any questions.

Sincerely,
Steven Wilson
Senior Engineer
Enclosures
M:\Jobs\0110 City of Shasta Lake\0110.115 Centimudi Water Storage Tank\01 Agreements\01 Proposals\06 Additional Services\Proposal_Centimudi Additional Services.docx
98 Principal
Engineer
Senior
Engineer
Staff
Engineer 3
Constr
Observer
PW
Admin Clerk 2 Total
Hours/Fee

1.1 On-going project management and coordination 6 32 38

1.2 Review and distribute special inspection reports and test results 9 6 15

1.3 Maintenance of project files 9 6 15
6 50 12 0 0 68
$271 $235 $190 $229 $89
$1,626 $11,750 $2,280 $15,656

2.1 Geotechnical observations; special inspections for cast-in-place concrete, prestressing, shotcrete, and shop/field welding; laboratory testing of concrete, shotcrete, and soil
$108,878
0 0 0 0 0 0
$271 $235 $190 $229 $89
$108,878

3.1 Tank wall foundation and floor slab (2 trips @ 4 hrs each) 4 4 8

3.2 Tank wall first section (2 trips @ 4 hrs each) 4 4 8

3.3 Tank wall vertical post tensioning (2 trips @ 4 hrs each) 4 4 8

3.4 Tank dome roof (2 trips @ 4 hrs each) 4 4 8

3.5 Tank wall prestressing (3 trips @ 4 hrs each) 8 4 12

3.6 Tank structure final observation (2 trips @ 4 hrs each) 4 4 8

3.7 Prepare field observation reports (13 total) 8 6 2 16

3.8 Prepare final report of structural observations 6 2 2 10 0 42 32 0 4 78
$271 $235 $190 $229 $89
$9,870 $6,080 $356 $16,306

4.1 Obtain backfill samples for soil lab testing 2 2

4.2 Trench backfill soil lab testing (1 sample) $500

4.3 Trench compaction testing (12 trips @ 3 hrs each) 36 36

4.3 Prepare field reports 10 10
0 0 0 48 0 48
$271 $235 $190 $229 $89
$10,992 $11,492
6 92 44 48 4 194
$1,626 $21,620 $8,360 $10,992 $356 $152,332
Contingency @ 5%: $7,617
Total Estimate Fee: $159,949
Task 1 - Project Management and Coordination
TABLE 1

CITY OF SHASTA LAKE

CENTIMUDI WATER STORAGE TANK PROJECT - ADDITIONAL SERVICES (OBSERVATIONS, SPECIAL INSPECTIONS, AND TESTING)

SUMMARY OF TASKS AND ESTIMATED MAN-HOURS AND FEES
August 8, 2025
Work
Task Task Description
Work Hours
Estimated Fee:

Estimated Man-Hours:

Hourly Rate:

Estimated Fee:

Task 2 - Geotechnical Observations, Special Inspections, Field and Lab Testing Estimated Man-Hours:

Hourly Rate:

Estimated Fee:

Task 3 - Tank Structural Observations
Estimated Man-Hours:

Hourly Rate:
(Subconsultant: KC Engineering Co./Materials Testing, Inc., Redding, CA) (See attached Fee Breakdown)
Task 4 - Pipe Trench Compaction Testing
Estimated Man-Hours:

Hourly Rate:

Estimated Fee:
(Subconsultant: Materials Testing, Inc., Redding, CA)
Total Estimated Man-Hours:

Subtotal Estimated Fee:

M:\Jobs\0110 City of Shasta Lake\0110.115 Centimudi Water Storage Tank\01 Agreements\01 Proposals\06 Additional Services\Centimudi_Add Services Table 1.xlsx 99 1 8798 Airport Road, Redding, California 96002
Proposal: Centimudi Tank
Dated: 08/01/2025
Steven Wilson, SE
PACE Engineering, Inc.
5155 Venture Parkway
Redding, CA 96002
Subject: Centimudi Water Storage Tank Project
Kennett Road
City of Shasta Lake, Shasta County, California

ESTIMATE FOR GEOTECHNICAL OBSERVATION,

SPECIAL INSPECTION, FIELD & LABORATORY TESTING
References: 1) Geotechnical Exploration Report, RD5669
By KC Engineering Company, Dated 04/10/2024
2) Civil and Structural Plans
By PACE Engineering, Dated 11/22/2024
Dear Mr. Wilson,
As requested, MATERIALS TESTING, INC. dba KC ENGINEERING COMPANY is pleased to submit herein our cost estimate to provide materials testing and special inspection services during construction of the new 2.45-million-gallon water storage tank at the subject site. Special inspections, field density testing and geotechnical inspections will be performed in accordance with project plans and specifications.

The proposed water tank site is to be in the southwest portion of Shasta County in an unincorporated area of the City of Shasta Lake, California. The undeveloped area to the east consists of a cut slope down to the site while the area to the south consists of a steep artificial fill slope extending down from the site. Topography on site was created from past cut and fill grading and is generally level. The proposed 2.45-million-gallon potable water storage tank will be constructed with prestressed concrete. The tank is planned to be supported by a perimeter ring-type footing foundation with an interior concrete floor. Roadway elevation and tank pad elevation will be such that the tank walls will be founded below grade and retain some of the roadway material. Loose to medium dense fill and native soil deposits on the southern side of the tank pad will require over-excavation and replacement as well-compacted engineered fill. The depth of over-excavation is estimated to be 12 feet at the deepest point on the south side of the tank pad while tapering up to daylight on the east and west sides.

Our estimates and the scope of services were developed based on our correspondence and experience in the construction industry. Excavations will be inspected prior to fill placement. Grading operations will be inspected full time as required by Section 17 of the California Building Code.

Inspections will consist of moisture testing, verification of lift thickness and density testing. Our personnel will be provided for testing and inspection as scheduled with travel included into each day’s time. The time spent on the site by our field personnel is dependent upon the contractor’s schedule and therefore any changes will affect the costs of our services. It is recommended that the frequency and hours assumed herein be made available to the contractor for review and comments. 100
SI&MT Proposal Proposed Centimudi Water Storage Tank 01 August 2025 __________________________________________________________________________________________________________ ______________________________________________________________________________________________ Materials Testing, Inc. dba KC ENGINEERING COMPANY Project No. RD5669 PW Hourly Rates & Minimum Charges
1) Project Management:

Principal Engineer: $200/hour 2) Material Sampling & Special Inspection: Engineering Technician: $140/hour (2 hour minimum) Special Inspector: $150/hour (2 hour minimum) CWI, Certified Welding Inspector $175/hour (4 hour minimum) 3) Mileage (34-mile round trip): $0.70/mile
4) Laboratory Testing: Laboratory Proctor: $300/each
Concrete Compressive Strength: $50/each 4”x8” cylinder
Shotcrete Compressive Strength: $95/core (include panel coring and core prep.) See the 2024 Fee Schedule for the full list of laboratory testing. 5) Reports of Compliance: $380/each 6) Administration: (10% of total fee)
PW Project Estimate
1) Project Management Coordination, Review & Meetings (Estimated at 5 days @ 1 hr each) Principal Engineer – 5 hrs @ $200/hr $1,000.00 Reports of Compliance Pad Grading Letter – 1 @ $380/each $380.00 Final Report of Special Inspection – 1 @ 380/ea. $380.00 Management Estimate = $1,760.00 2) Field Density Testing Keyway Inspection (Estimated at 2 days @ 4 hrs each) Principal Engineer – 8 hrs @ 200/hr $1,600.00 Mileage – 64 miles @ $0.70/mile $44.80 Pad and Roadway Grading (Estimated at 15 days @ 8 hrs each) Special Inspector – 120 hrs @ $150/hr $18,000.00 Mileage – 510 miles @ $0.70/mile $357.00 Underground Grading (Estimated at 5 days @ 8 hrs each) Special Inspector – 40 hrs @ $150/hr $6,000.00 Mileage – 170 miles @ $0.70/mile $119.60 Laboratory Testing
Laboratory Proctor – 3 @ $300/each $900.00 Field Density Estimate = $27,021.40 3) Special Inspection and Testing Cast-in-Place Concrete, Site and Tank Foundation (Estimated at 20 days) Pre-pour inspections – 10 days @ 4 hrs/day $6,000.00 Observation/Sampling – 10 days @ 8 hrs/day $12,000.00 Sample Pick-up – 10 days @ 2hrs/day $2,800 Mileage – 1,020 miles @ $0.70/mile $714.00 Pre-stressing and Shotcrete, Tank (Estimated at 20 days @ 8hrs each) Special Inspector – 160 hrs @ $150/hr $24,000.00 Mileage – 680 miles @ $0.70/mile $476.00 Shop and Field Welding (Estimated at 8 days @ 6hrs each) Shop Weld – 24 hours @ $175/hr $4,200.00 Field Weld – 24 hours @ $175/hr $4,200.00 Mileage – 272 miles @ $0.70/mile $190.40 Laboratory Testing
Concrete Compressive Strength – 64 @ $50/each $3,200.00 Shotcrete Compressive Strength – 36 @ $95/each $3,420.00 Special Inspection Estimate = $61,200.40 Project Estimate = $89,981.80 4) Administration (10% of Fees) $8,998.18 Total Project Estimate = $98,979.98 101
SI&MT Proposal Proposed Centimudi Water Storage Tank 01 August 2025 __________________________________________________________________________________________________________ The scope and costs detailed above are estimates based on our conversation and provided construction schedule. Actual field time and laboratory testing as requested will be billed at the above rates and 2024 fee schedule. It is pointed out that our hourly rates begin and end at the Redding office and include charges for use of nuclear gauge and concrete equipment. A four (4) hour minimum charge applies for weekend and holidays. Overtime will be charged at 1.5 times the noted rates and is hours over eight per day and per prevailing wage law. The hourly rates shown above are subject to the same incremental increases as future prevailing wage determinations for our craft.

We appreciate the opportunity of proposing our services to you and look forward to working with you on this project. Should you have any questions or require additional information, please contact our office at your convenience. Please issue your work order as authorization to proceed.

Respectfully Submitted,
Reviewed By, MATERIALS TESTING, INC.

Maury M. Mathews Andrew L. King, P.E.

Laboratory and Field Manager Principal Engineer
Copies: 1 via e-mail
102
5155 VENTURE PARKWAY
REDDING, CA 96002
(530) 244-0202

FEE SCHEDULE

RATES FOR PROFESSIONAL SERVICES
Effective through December 31, 2025

LABOR CLASSIFICATION BILLING CLASS HOURLY RATE
Managing Engineer E7 $271
Principal Engineer/Surveyor E6/LS6 $256
Senior Engineer/Surveyor E5/LS5 $235
Associate Engineer/Surveyor E4/LS4 $211
Staff Engineer/Surveyor - Grade 3 E3/LS3 $190
Staff Engineer/Surveyor - Grade 2 E2/LS2 $179
Staff Engineer/Surveyor - Grade 1 E1/LS1 $162
Technician 4 T4 $179
Technician 3 T3 $161
Technician 2 T2 $146
Technician 1 T1 $127
One-Man Survey Crew SC1 $298
One-Man Survey Crew (O/T) SC1x $350
Two-Man Survey Crew SC2 $379
Two-Man Survey Crew (O/T) SC2x $448
Three-Man Survey Crew SC3 $467
Three-Man Survey Crew (O/T) SC3x $547
Admin. Clerk 3 AD3 $100
Admin. Clerk 2 AD2 $89
Admin. Clerk 1 AD1 $82

EXPENSES
Meals and Lodging: At cost (out-of-town and overnight work only).

Vehicle Transportation: Included in hourly rates unless specifically indicated otherwise in Agreement.

Hourly labor rates are applicable during travel to and from job site.

Express Mail/Federal Express: At cost.

Outside Services and Fees: At cost plus 10% administrative fee.

Equipment: Included in hourly rate unless specifically indicated otherwise in Agreement.

Rates for expert witness services will be as set forth in the Engineering Agreement.

Rates are effective through the date shown above and are subject to annual revisions. Services will be billed at the hourly rates in place at the time service is provided.

Refer to Prevailing Wage Fee Schedule for hourly rates on prevailing wage projects. 103
5155 VENTURE PARKWAY
REDDING, CA 96002
(530) 244-0202

FEE SCHEDULE

RATES FOR PREVAILING WAGE PROFESSIONAL SERVICES
Effective through December 31, 2025

LABOR CLASSIFICATION HOURLY RATE
Prevailing Wage Group 2 - Construction Observer $229
Prevailing Wage Group 2 - Construction Observer (O/T) $270 Prevailing Wage Group 2 - Construction Observer (2x O/T) $311 Prevailing Wage One-Man Survey Crew $352
Prevailing Wage One-Man Survey Crew (O/T) $389
Prevailing Wage One-Man Survey Crew (2x O/T) $425
Prevailing Wage Two-Man Survey Crew $484
Prevailing Wage Two-Man Survey Crew (O/T) $572
Prevailing Wage Two-Man Survey Crew (2x O/T) $659
Prevailing Wage Three-Man Survey Crew $639
Prevailing Wage Three-Man Survey Crew (O/T) $752
Prevailing Wage Three-Man Survey Crew (2x O/T) $866

EXPENSES
Meals and Lodging: At cost (out-of-town and overnight work only).

Vehicle Transportation: Included in hourly rates unless specifically indicated otherwise in Agreement.

Hourly labor rates are applicable during travel to and from job site.

Express Mail/Federal Express: At cost.

Outside Services and Fees: At cost plus 10% administrative fee.

Equipment: Included in hourly rate unless specifically indicated otherwise in Agreement.

Rates are effective through the date shown above and are subject to annual revisions. Services will be billed at the hourly rates in place at the time service is provided.
104
Report and Recommendations 7.1 Reviewed and Approved

City Manager

AGENDA ITEM
City Council
TO: Mayor and City Council
FROM: Jessaca Lugo, City Manager
Jim Hamilton, Planner (Annuitant)

DATE: August 19, 2025
SUBJECT: FIRST READING OF AN ORDINANCE AMENDING TITLE 17 – ZONING, CHAPTER 17.04 – “2040 GENERAL PLAN” TO ALLOW

CONTINUED USE OF INTERIM ZONING ORDINANCE AND

OVERLAY MAPS
FILE NO.:

RECOMMENDATION
Staff and the Planning Commission recommend that the City Council approve the first reading of the attached ordinance, amending specified sections of Title 17 – Zoning, Chapter 17.04 - “2040 General Plan” of the City of Shasta Lake Municipal Code. These amendments will thereby allow the continued use of the interim zoning ordinance and related interim zoning overlay maps until completion and adoption of the comprehensive update to Title 17 – Zoning (CZO).

BACKGROUND
In August 2023, the Council adopted the interim zoning ordinance provisions and the interim zoning overlay maps. This was necessary to ensure that development entitlements and project activities would continue without interruption following the adoption of the new General Plan. Since its adoption, the zoning standards and entitlement streamlining of the interim zoning provisions have proven to be effective and flexible in applying General Plan land use direction, within the structure of Title 17.

Title 17, Chapter 17.04 – 2040 General Plan was codified to provide implementing authority for the use of interim zoning provisions. The chapter includes Sections

17.04.010 Interim zoning ordinance – Established; 17.04.020 - Interim zoning overlay 105
map(s)—Established, and 17.04.030 - Interim zoning overlay districts and principal zone districts—Applicability. These sections include a sunset date for use of the interim zoning provisions of twenty-two months (22) after the effective date of the ordinance without further Council action. The ordinance originally went into effect on September 1, 2023.

Adoption of the interim zoning provisions provided “breathing room” for the City to complete updates to the SLMC. Since the commencement of the comprehensive zoning update (October 2023), significant changes in state zoning laws have occurred that were not part of the original project scope. These changes must now be addressed within the policy framework of the General Plan and reflected in the zoning plan.

Approximately 70% of the draft zoning code (4 of 6 Divisions) has been drafted and reviewed by the Planning Commission. This includes the zoning plan, the general and administrative zoning provisions, the base and special zoning districts, and the overlay district zoning regulations. In July, the Planning Commission authorized the posting of the first draft of a citywide zoning map, which is based on this updated zoning plan.

Draft materials, as well as topic-related background, are available for public review and comment on the CZO project webpage at this address:
https://www.cityofshastalake.gov/1265/Comprehensive-Zoning-Update.

REQUEST
This public hearing is to consider an ordinance amendment (Attachment 1), which will remove the 22-month sunset date for use of the interim zoning provisions authorized in Chapter 17.04. This will allow their continued use until replaced by the comprehensive updates to Title 17 - Zoning. On August 7, 2025, the Planning Commission recommended (5-0) that the City Council approve the amendments.

ENVIRONMENTAL DETERMINATION
On November 1, 2022, the City Council certified the Final Program Environmental Impact Report (FEIR) for the 2040 General Plan Update. The FPEIR includes a comprehensive analysis of land use changes anticipated under the 2040 General Plan, including necessary zoning modifications that are implemented by the IZO. The continued use of interim zoning procedures and overlay zoning maps does not modify the substantive provisions of the General Plan; instead, they simply serve to implement its direction.

The proposed amendments are therefore within the scope of the Findings of Fact and the adopted Mitigation Measures in the FPEIR. The Commission has determined (pursuant to CEQA Guidelines Section 15168 (c)(2)) that the substantive provisions of the California Environmental Quality Act (CEQA) have been satisfied, and no further CEQA documentation is necessary.

FISCAL IMPACTS
No direct impact on the General Fund. Possible savings because of the use of interim permitting standards reflected in the interim zoning ordinance. Provisions in the 106
ordinance reduce or eliminate discretionary permit requirements for many small-scale commercial and multiple-family projects.

ATTACHMENTS
Ordinance Amending Title 17, Chapter 17.04 – 2040 GENERAL PLAN

DISTRIBUTION
City Council
City Attorney
Senior Planner
107
ORDINANCE NO. 2025-XXX

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SHASTA LAKE MAKING TEXT AMENDMENTS TO CHAPTER 17.04 OF TITLE 17 - “ZONING” OF THE

SHASTA LAKE MUNICIPAL CODE AND THEREBY AUTHORISING THE

CONTINUED USE OF INTERIM ZONING ORDINANCES AND ZONING OVERLAY MAPS NECESSARY TO IMPLEMENT THE 2040 GENERAL PLAN.

WHEREAS Section 65300 et seq. of the California Government Code requires the city to prepare and adopt a comprehensive, long-range general plan for the physical development of the city; and
WHEREAS the 2040 General Plan of the City of Shasta Lake was adopted to guide development in compliance with state law on November 15, 2022, and became effective 30 days later; and
WHEREAS the Government Code requires a city to adopt ordinances and standards consistent with the direction provided by the General Plan and state law that regulate the development of property in order to protect public health, safety, the general welfare and the environment; and
WHEREAS Government Code Section 65860 authorizes a city or county to adopt ordinances necessary to manage development consistent with a general plan, specific plan, or zoning proposal that the legislative body, planning commission or the development services department is considering or studying within a reasonable time; and
WHEREAS Chapter 17.04 - Sections 17.04.010 Interim zoning ordinance – Established;

17.04.020 - Interim zoning overlay map(s)—Established, and 17.04.030 - Interim zoning overlay districts and principal zone districts—Applicability establishes a sunset date for use of the adopted interim zoning provisions; and
WHEREAS comprehensive amendments and updates to Title 17 – Zoning of the Municipal Code, as well as amendments to land use districts established in the 2040 General Plan, are necessary to achieve consistency with the General Plan policies, its related Housing Element, and significant changes in state law is under consideration; and
WHEREAS, the Planning Commission conducted a noticed public hearing on August 7, 2025, and considered public testimony as well as written materials and other information in the record and made a recommendation to the City Council supporting adoption of these amendments to Title 17; and
WHEREAS, the City Council conducted a noticed public hearing on August 19, 2025, and considered public testimony as well as written materials and other information in the record regarding the proposed amendments; and
108
WHEREAS a notice of the proposed ordinance was published following the requirements of state law in the Intermountain News, a paper of general circulation, on July 23 (Planning Commission hearing) and July 30, 2025.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Shasta Lake does hereby ordain as follows:

SECTION 1: Findings, determinations, and direction:

1. Changes in state zoning and housing laws have occurred since the adoption of Chapter 17.04, and this requires the continued use of the interim zoning provisions and zoning overlay maps while these changes are integrated into the comprehensive zoning ordinance update.

2. Continued application of the interim zoning provisions established by Chapter

17.04 is necessary to preserve and protect the health, safety, and general welfare of the businesses and residents of the city until necessary revisions to Title 17- Zoning are completed. This will avoid the potential need to adopt limits on development, which could result in the loss of business and housing opportunities needed by the city's residents.

3. New state zoning and land use laws make this extension necessary. This includes, but is not limited to, the adoption of: AB 2011; SB 6; AB 1287; SB 423; AB 835; AB 2904, as well as the adoption of State Fire Hazard Severity Zone (FHSZ) maps.

The FHSZ maps serve to identify areas where there is a higher likelihood of wildfire occurrence and severity in order to guide land use planning and implementation of appropriate building standards, which will require the development of new zoning regulations necessary to apply such standards.

4. The ordinance amendments will help avoid incompatible or inconsistent property uses and development, while facilitating continued development of zoning standards consistent with the 2040 General Plan policy direction that will comply with these changes in state law.

5. The ordinance amendments as reflected in Exhibit 1 to this ordinance are consistent with the General Plan because they will allow for the continued use of zoning provisions that provide a framework for efficient review of new development and uses of property while supporting the efficient and expeditious handling of land use decisions.

6. The City Council hereby directs that the interim zoning provisions and zoning overlay maps adopted on August 1, 2023, are readopted and shall remain uncodified ordinances of the Municipal Code. They shall continue to apply to all development applications and land use approvals until amended or replaced by action of the City Council. The ordinances shall be available to the public at all times through the city website and at the Development Services Department. 109

7. The City Council directs the Planning Commission and the Director of Development Services to continue the comprehensive study and modification of the city's zoning plan, including all its relevant provisions and zoning map(s), to achieve full consistency with the 2040 General Plan and applicable state laws. The zoning plan (CZO) shall be prepared and returned to the City Council for consideration and possible adoption, as soon as reasonably possible, consistent with requirements for public participation and legal noticing.

8. All City departments, officials and employees, with the duty or authority to issue permits, licenses, or zoning entitlements, shall apply the provisions of this ordinance. No license, certificate, permit, or renewal or extension thereof shall be issued where the same would be in conflict with the provisions of the ordinance or the law. Any such license, permit, or certificate issued in conflict herewith shall be invalid.

9. The City Council finds that these proposed actions and determinations are consistent with the City’s General Plan by supporting the adopted goals, objectives, policies, and implementation measures.

SECTION 2: Severability: If any provision of this ordinance or the applications thereof to any person, property or circumstances is held invalid, the remainder of the ordinance and the applications of such provision will remain in effect to the extent permitted by law.

SECTION 3: Municipal Code Amendments—Upon the effective date of this ordinance amendment, the following sections of the municipal code are modified to read as follows.

I. Section 17.04.010 - Interim zoning ordinance – established, of the City of Shasta Lake Municipal Code to read as follows:

II. Section 17.04.020 - Interim Zoning Overlay Map (s) – established, of the City of Shasta Lake Municipal Code to read as follows:

The city council establishes and adopts the 2040 General Plan "Interim Zoning Overlay Maps" which are hereby incorporated by reference into Title 17 - Zoning.

These maps and the related zone districts apply to all properties within the city limits of Shasta Lake, consistent with the land use districts as established on the 2040 General Plan Land Use Diagram. The interim zoning overlay maps shall be used as necessary to apply the Interim Zoning Ordinance to the development and use of all property within the city limits.
110
III.Section 17.04.030: Interim zoning overlay districts and principal zone districts – applicability, of the City of Shasta Lake Municipal Code to read as follows:

The 2040 General Plan Interim Zoning Overlay Districts are hereby created and incorporated by reference into this title. These districts shall apply to all lands within the city, including the principal zoning districts set forth in this title, and which are reflected on the zoning map of the City of Shasta Lake. Any principal zoning district that is not identified on the official principal zone maps of the city on August 31, 2023, shall no longer be applicable. Any lands subject to this title which are not designated in the zoning plan with a principal district designation, shall be subject to the applicable district designation as reflected in the 2040 General Plan Interim Zoning Overlay map(s), and shall also be subject to the development requirements and standards of the most applicable principal zoning district as determined by the development services director. The decision of the development services director may be appealed to the planning commission, as specified in Section 17.94.060 of this title.

SECTION 4: Effective Date: This ordinance shall become effective thirty (30) days after its second reading and posting, as provided by the Municipal Code.

PASSED, APPROVED, AND ADOPTED this 19th day of August, 2025, by the following vote:

AYES:

NOES:

ABSENT:
_______________________________
PAMELYN ANNE MORGAN, Mayor
ATTEST:
____________________________

CHARITY TATLOW, CMC
City Clerk
111
EXHIBIT 1: Municipal Code Amendments
New provisions are indicated in RED UNDERLINED text, and deleted provisions are indicated by RED STRIKEOUT text.

1. Amend Section 17.04.010 - Interim zoning ordinance – established, of the City of Shasta Lake Municipal Code to read as follows:

The city council establishes the 2040 General Plan Interim Zoning Ordinance, which is hereby incorporated by reference into Title 17- Zoning. The Interim Zoning Ordinance shall be used with other applicable provisions of Title 17 in the review and regulation of all development and use of property within the city limits. Unless extended by separate city council action, the "2040 General Plan Interim Zoning Ordinance" shall sunset and be of no further authority twenty-two (22) months after the effective date of the ordinance adopting these provisions.

2. Amend Section 17.04.020 - Interim Zoning Overlay Map (s) – established, of the City of Shasta Lake Municipal Code to read as follows:

The city council establishes and adopts the 2040 General Plan "Interim Zoning Overlay Maps" which are hereby incorporated by reference into Title 17 - Zoning.

These maps and the related zone districts apply to all properties within the city limits of Shasta Lake, consistent with the land use districts as established on the 2040 General Plan Land Use Diagram. The interim zoning overlay maps shall be used as necessary to apply the Interim Zoning Ordinance to the development and use of all property within the city limits. Unless extended by separate city council action, the "2040 General Plan Interim Zoning Overlay Maps" shall sunset and be of no further authority twenty-two (22) months after the effective date of the ordinance adopting these provisions.

3. Amend Section 17.04.030: Interim zoning overlay districts and principal zone districts – applicability, to the City of Shasta Lake Municipal Code to read as follows:

The 2040 General Plan Interim Zoning Overlay Districts are hereby created and incorporated by reference into this title. These districts shall apply to all lands within the city, including the principal zoning districts set forth in this title, and which are reflected on the zoning map of the City of Shasta Lake. Any principal zoning district which that is not identified on the official principal zone maps of the city on the effective date of this ordinance August 31, 2023, shall no longer be applicable. Any lands subject to this title which are not designated in the zoning plan with a principal district designation, shall be subject to the applicable district designation as reflected in the 2040 General Plan Interim Zoning Overlay map(s), and shall also be subject to the development requirements and standards of the most applicable principal zoning district as determined by the development services director. The decision of the development services director may be appealed to the planning 112
commission, as specified in Section 17.94.060 of this title. Unless extended by city council action, the provisions of this section shall sunset and be of no further authority 22- months after the effective date of the ordinance adopting these provisions.
113
114
Report and Recommendations 8.1 Reviewed and Approved

City Manager

AGENDA ITEM
City Council
TO: Mayor and City Council Members
FROM: Will Bond, City Engineer/Public Works Director

DATE: August 19, 2025
SUBJECT: ACCEPTANCE OF THE 2025 AUDIT OF THE CITY’S SEWER

SYSTEM MANAGEMENT PLAN (SSMP)
FILE NO.:

RECOMMENDATION
Staff recommends that the City Council accept the 2025 Audit of the City’s Sewer System Management Plan (SSMP).

BACKGROUND
On August 18, 2009, the City Council adopted the Sewer System Management Plan (SSMP) via Resolution 09-82, in compliance with State Water Resources Control Board (SWRCB) Order No. 2006-0003-DWQ.

Since its adoption, City staff have conducted internal audits every two years, reporting results to the City Manager and City Council. External audits were completed in 2014 and 2019. The SSMP was updated in 2020 and approved by the City Council via Resolution CC-20-64. On February 1, 2022, the Council accepted the biennial internal audit for 2020–2021.

Following the last audit, the SWRCB adopted a new General Order for Sanitary Sewer Systems (Order WQ 2022-0103-DWQ), requiring internal audits every three years and external audits every six years. The next external audit is due by May 2026.

The attached memorandum summarizes the City of Shasta Lake’s SSMP performance from January 1, 2022, through December 31, 2024. In compliance with SSMP Program Audits, the City now conducts a triennial SSMP audit to evaluate progress toward meeting SSMP goals.
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FISCAL IMPACTS:

No fiscal impact. This work was completed by staff as routine business.

ATTACHMENTS
Resolution
2025 SSMP Audit

DISTRIBUTION
City Council
116
RESOLUTION CC 2025-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SHASTA LAKE ACCEPTING THE 2025 AUDIT OF THE CITY’S SEWER SYSTEM MANAGEMENT PLAN
WHEREAS, The City has adopted the 2020 Sewer System Management Plan in compliance with State Water Resources Control Board Order No. 2006-0003-DWQ; and WHEREAS, The State Water Resource Control Board adopted a new General Order WQ 2022-0103-DWQ in 2022; and
WHEREAS, as a part of the adopted Sanitary Sewer Management Plan (SSMP), the City is required to perform a triennial Audit of the SSMP; and WHEREAS, staff has performed the Audit for the 2022-2024 calendar years.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Shasta Lake hereby accepts the 2025 Audit of the City’s Sewer System Management Plan.

PASSED, APPROVED, AND ADOPTED this 19th day of August, 2025, by the following vote:

AYES:

NOES:

ABSENT:
_______________________________
PAMELYN ANNE MORGAN, Mayor
ATTEST:
____________________________

CHARITY TATLOW, CMC
City Clerk
117
City of Shasta Lake – Public Works Department
4477 Main Street, Shasta Lake, CA 96019
(530) 275-7400

MEMORANDUM
To: Jessaca Lugo, City Manager
cc: City of Shasta Lake – City Council
Jeff Breedlove, Public Works Supervisor; Steve Rickel, Wastewater Treatment Superintendent From: Will Bond, City Engineer/Public Works Director
Date: July 15, 2025
Subject: 2022-2024 SSMP Performance Review/ Audit
This memorandum summarizes the performance of the City of Shasta Lake’s Sanitary Sewer Management Plan (SSMP) for the time period between January 1, 2022 and December 31, 2024. Per the new State Water Resource Control Board’s (SWRCB) General Order for Sanitary Sewer Systems (Order WQ 2022-0103-DWQ), The SSMP requires an external audit every 6 years, which last occurred in 2020, and internal audits every 3 years, which last occurred in 2022. The purpose of the SSMP is to provide a written framework for the management, operation, and maintenance programs executed by the City, with the ultimate goal of maintaining the level of service of the sewer collection system while minimizing sanitary sewer overflows (SSOs). This review is completed as part of the required bi-annual audit process described in Section X of the City’s SSMP. This process helps the SSMP document to evolve over time to address identified deficiencies in the management, operation and maintenance of the sewer collection system. This memorandum summarizes and or/provides the following information:

1. SSO history, describing the number and nature of SSOs over the past three years (see attachment 2).

2. Summary of progress made implementing SSMP elements which have a plan and schedule for full implementation.

3. Summary of the effectiveness of the implemented SSMP elements based on SSMP tri-annual audit checklist.

4. Summary of proposed SSMP modifications (i.e. new programs, new performance indicators, etc.) not tied to poor performance, but tied to a desire to change or increase the scope of management, operations, and maintenance activities.

1. SSO History
SSOs are categorized by the State of California as follows:

SSO Category 1 – Spills that reach a surface water.

SSO Category 2 – Spills that do not reach a surface water and are greater than or equal to 1,000 gallons.

SSO Category 3 – Spills that do not reach a surface water and are greater than 50 gallons, but less than 1,000 gallons.

SSO Category 4 - Spills that do not reach a surface water and less than 50 gallons.

The City experienced One (1) SSO in the collection system during the period between January 1, 2022 and December 31, 2024. A summary follows; Detailed spill reports are included in Attachment 2. 118

2. SSMP Element Implementation Progress
The following SSMP Audit Checklist is a summary of the progress made in implementing SSMP elements and what changes need to be made.

SSMP Audit Checklist
The purpose of the SSMP Audit is to evaluate the effectiveness of the City of Shasta Lake's SSMP and to identify any needed for improvement.

Directions: Please check YES or NO for each question. If NO is answered for any question, describe the updates/changes needed and the timeline to complete those changes.

Element 1: Goals Yes No
A. Are the goals stated in the SSMP still appropriate and accurate? X Discussion:

Element 2: Organization Yes No
A. Is the City Organization Chart current? (Figure II‐A) X B. Is the Authorized Representative list current, and are the position descriptions accurate? (Section II‐B)
X
C. Is the list of City staff responsible for SSMP Implementation and Maintenance current? (Table II‐A)
X
D. Is the SSO Reporting Chain of Communication accurate and up‐to‐date? (Figure II‐B)
X
Discussion: Due to staffing changes the figures and sections have been updated to reflect current staff responsibilities.

Element III: Legal Authority Yes No
Does the SSMP contain current references to the City of Shasta Lake's Municipal Code documenting the City's legal authority to:

A. Prevent illicit discharges into the wastewater collection system? X B. Properly design and construct sewer appurtenances? X C. Ensure access? X
D. Fats, oils, and grease (FOG) control? X
E. Enforce any violation of City sewer ordinances? X
F. Were any changes or modifications made to City Sewer Ordinances, Regulations or standards since the last audit?
X
Discussion: No updates needed.
119
Element IV: Operations and Maintenance Program Yes No
A.

Does the SSMP reference the current process and procedures for maintaining the City's wastewater collection system maps? (Section IV‐A) X
B. Are the City's wastewater collection system maps complete, current, and sufficiently detailed? (Section IV‐A)
X
C.

Are storm drainage facilities identified on the collection system maps? (Section IV‐A) If not, are SSO responders able to determine locations of storm drainage inlets and pipes for possible discharge to waters of the state? X
D.

Does the SSMP describe current preventive operations and maintenance activities and the system for prioritizing the cleaning of sewers? (Section IV‐B) X
E. Based upon information in the Biannual SSO Report, are the City's preventive maintenance activities sufficient and effective in minimizing SSOs and blockages? (Section IV‐B)
X
F. Are the current components of the Capital Improvement Program outlined in the Wastewater Master Plan documented in the SSMP and/or biannual audit? (Section IV‐C)
X
G. Does the SSMP accurately reflect the current training objectives and programs? (Table IV‐B)
X
H. Does the SSMP list the major vehicles and equipment currently used in the operation and maintenance of the collection system? (Table IV‐C) X
I.

Are contingency and replacement parts sufficient to respond to emergencies and properly conduct regular maintenance? (Tables IV‐D and IV‐E) X
Discussion: No updates needed.

Element V: Design and Performance Provisions Yes No
A. Does the SSMP reference current design and construction standards for the installation for new sanitary sewer systems, lift stations and other appurtenances and for the rehabilitation and repair of existing sanitary sewer systems? (Section V‐A)
X
B.

Does the SSMP document current procedures and standards for inspecting and testing the installation of new sewers, pumps, and other appurtenances and the rehabilitation and repair of existing sewer lines? (Section V‐B) X
Discussion: No updates needed.
120
Element VI: Overflow Emergency Response Plan Yes No
X Does the City's Sanitary Sewer Overflow Emergency Response Plan establish procedures for the emergency response, notification, and reporting of SSOs? (Sections VI‐A, VI‐B, and VI‐C)
X
B. Is City staff appropriately trained on the procedures of the Sanitary Sewer Overflow Emergency Response Plan? (Section IV‐C)
X
C. Considering SSO performance data, isthe Sanitary Sewer Overflow Emergency Response Plan effective in handling S SOs in order to safeguard public health and the environment? (Section IV‐C)
X
D. Was required training on SSMP and OERP completed and documented? Were field exercises with field staff on SSO volume estimation conducted and documented? (Section VI‐C)
X
E. Are all SSO and claims reporting forms current or do they require revisions or additions? (Appendix D)
X
F.

Does all SSO event recordkeeping meet the SSS GWDR requirements? Are all SSO event files complete and certified in the CIWQS system? (Appendix D) X
G.

Is all information in the CIWQS system current and correct? Have periodic reviews of the data been made during the year to assure compliance with SSS GWDR? Have all Technical Report and Water Quality Sampling requirements been met and uploaded to the CIWQS data management system? (Online) X
H. Were all Contractors working on wastewater projects provided a copy of the OREP? Were SSO procedures covered during the preconstruction meeting? (Section VI‐D)
X
Discussion: No updates needed.

Element VII: FOG Control Program Yes No
A. Does the FOG Control Program include efforts to educate the public on proper handling and disposal of FOG? (Section VII‐B)
X
B. Are requirements for grease removal devices, best management practices (BMP), record keeping, and reporting established in the City's FOG Control Program? (Section VII‐B.4)
X
C. Does the City have sufficient legal authority to implement and enforce the FOG Control Program? (Section VII‐B.5)
X
D.

Does the FOG Control Program identify sections of the collection system subject to FOG blockages, establish a cleaning schedule, and address source control measures to minimize these blockages? (Section VII‐B.6) X
E. Is the current FOG program effective in minimizing blockages of sewer lines resulting from discharges of FOG to the system? (Section VII‐B.6) X
Discussion: No updates needed.
121
Element VIII: System Evaluation and Capacity Assurance Plan Yes No A. Does the Wastewater Master Plan evaluate hydraulic deficiencies in the system, establish sufficient design criteria, and recommend both short and long‐term capacity enhancement and improvement projects? (Sections VIII‐A, VIII‐B, and VIII‐C)
X
B.

Does the City's Capital Improvement Plan (CIP) establish a schedule of approximate completion dates for both short and long‐ term capacity improvements and is the schedule reviewed and updated to reflect current budgetary capabilities and activity accomplishment? (Section VIII‐D) X
Discussion: No updates needed.

Element IX: Monitoring, Measurement, and Program Modifications Yes No A. Does the SSMP accurately portray the methods of tracking and reporting selected performance indicators? (Sections IX‐A, IX‐B, and IX‐C) X
B. Is the City able to sufficiently evaluate the effectiveness of the SSMP elements based on relevant information? (Section IX‐D)
X
Discussion: No updates needed.

Element X: SSMP Program Audits Yes No
A. Will the SSMP Biannual Audit be completed, reviewed and approved by the City Council, and filed in Appendix B? Will the Biannual Audit be uploaded on the City's website? (Section X‐A)
X
B. Will the SSMP be recertified a minimum of every 5 years? (Section X‐B) X Discussion: . Per the new State Water Resource Control Board’s (SWRCB) General Order for Sanitary Sewer Systems (Order WQ 2022-0103-DWQ), The SSMP requires an external audit every 6 years, which last occurred in 2020, and internal audits every 3 years, which last occurred in 2022. Recertification is due by May, 2026.

Element XI: Communication Program Yes No
A.

Does the City effectively communicate with the public and other agencies about the implementation of the SSMP and continue to address any feedback? X
Discussion: No updates needed.
122
Change Log (Appendix G) Yes No
A. Is the SSMP Change Log current and up to date? X
Discussion: Updated with changes per this checklist
Audit prepared by: Will Bond, P.E., City Engineer Date: July 15, 2025 Audit reviewed and approved by Shasta Lake City Council Date: August 19, 2025

3. Proposed SSMP Modifications
Based upon the results of this internal SSMP audit, only modifications of Element II (Organization) within the SSMP are required at this time.

However, the SSMP is required to undergo an external overview audit every six years. In 2019, this external overview audit was completed by Causey Consulting (associated with the City’s insurance group (SCORE) and several modifications were recommended. These changes were made and adopted in August of 2020. The next external overview audit will be completed in 2026.

Conclusion
The City of Shasta Lake is currently in compliance with all of the SSMP requirements as described in subsection D.13 of the GWDR.

Attachments:

1. Updated SSMP Element II

2. SSO Spill Reports
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Page | II - 1
Element II: Organization
The SSMP must identify:
(a) The name of the responsible or authorized representative as described in Section J of this Order.
(b) The names and telephone numbers for management, administrative, and maintenance positions responsible for implementing specific measures in the SSMP program. The SSMP must identify lines of authority through an organization chart or similar document with a narrative explanation; and
(c) The chain of communication for reporting SSOs, from receipt of a complaint or other information, including the person responsible for reporting SSOs to the State and Regional Water Board and other agencies if applicable (such as County Health Officer, County Environmental Health Agency, Regional Water Board, and/or State Office of Emergency Services (OES)).

II-A. Organizational Structure
The sanitary sewer collection system is operated and maintained by the Department of Public Works. DPW is supported in this work by City Management and the Departments of Finance and Development Services.

The organization chart for the City of Shasta Lake, including management, operation, and maintenance of the City’s wastewater collection system, is shown in Figure II-A on the following page. 124
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Sewer System Management Plan, July 2025
Page | II - 2
Figure II-A: Organizational Chart
125
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Sewer System Management Plan, July 2025
Page | II - 3
II-B. Authorized Representatives
The City’s Legally Responsible Official(s) (LRO) for wastewater collection system matters are identified below along with their roles and responsibilities for the collection system operations. They are the City’s legally responsible officials who are authorized to certify electronic spill reports and other required submittals to the SWRCB, the Office of Emergency Services (OES) and/or the CIWQS System. All Public Works staff are part of a multi-utility force, in that they perform work on not only the wastewater collection system but also water transmission and distribution and storm drain collection and retention systems, as well as streets and City buildings.

City Engineer/Public Works Director - Legally Responsible Official (LRO) Administers all phases of a comprehensive public works and engineering program through subordinate management and supervisory personnel; provides expert professional assistance to City management staff in areas of responsibility; performs related work as required; reports to the City Manager.

Public Works Supervisor – Legally Responsible Official (LRO) Manages the City’s wastewater collection system utility operations; oversees the overall operation of the collection system, including regulatory compliance, supervising operations and maintenance, emergency planning and response, staff training, recommending capital improvements and utility asset management to ensure reliable sustainable wastewater systems; performs a central customer service role for both internal and external collection system operations and maintenance activities; reports to the City Engineer/Public Works Director.

Public Works Lead Worker – Data Submitter
Provides day-to-day assignment of work duties on collection system components to Public Works crews; performs a variety of skilled wastewater collection system maintenance and operation work; responds to collection system emergencies and customer complaints; reports to the Public Works Supervisor.

Public Works Equipment Operator
Performs a variety of skilled wastewater collection system maintenance and operation work using heavy equipment; responds to collection system emergencies; reports to the Public Works Supervisor.

Public Works Maintenance Worker I/II
Performs a variety of skilled wastewater collection system maintenance and operation work; responds to collection system emergencies; reports to the Public Works Supervisor.

Wastewater Treatment Superintendent
Manages the City’s wastewater treatment facility; oversees the operations of the treatment facility including regulatory compliance, supervising operations and maintenance, emergency planning and response, staff training, FOG program monitoring, reporting, and enforcement, recommending capital improvements and utility asset management to ensure reliable sustainable wastewater systems; reports to the City Engineer/Public Works Director.

Wastewater Treatment Operators
Performs a variety of skilled wastewater treatment facility maintenance and operation work; responds to treatment facility emergencies; reports to the Wastewater Treatment Superintendent.

GIS Coordinator
Performs mapping and data tracking and analysis related to the wastewater collection system; reports to the City Engineer/Public Works Director.

Associate Civil Engineer
Performs a variety of professional civil engineering work related to the wastewater collection system and treatment facility; reports to the City Engineer/Public Works Director.

Engineering Technician I/II
Provides construction field inspection of new wastewater collection system components and appurtenances to assure conformance with plans, specifications, and standards; performs mapping and data tracking and analysis related to the wastewater collection system; reports to the Assistant City Engineer. 126
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Page | II - 4
Finance Director
Provides financial tracking, monitoring and reporting for the Wastewater Utility; responsible for the financial structuring, monitoring and reporting on the Capital Improvements Program (CIP); reports to the City Manager.

Development Services Director
Administers the Planning and Building Departments through subordinate management and supervisory personnel; performs related work as required; reports to the City Manager.

Building Official
Manages the activities of the Building Division including building inspection and code enforcement programs; inspects the installation of privately-owned service laterals and grease related requirements; reports to the Development Services Director.

Code Enforcement Officer
Responsible for enforcement of various sections of the municipal code, ordinances and resolutions in areas such as community nuisance, property maintenance and related areas. Reports to the Building Official.

II-C. Responsibility for SSMP Implementation and Maintenance The City Engineer/Public Works Director shall have the overall responsibility for, implementing, periodically auditing, and maintaining the City’s SSMP. He/she may delegate these responsibilities to his/her staff.

Other City Staff responsible for developing, implementing, and maintaining specific elements of the City’s SSMP, along with their job titles and contact information, are shown in Table II-A below. 127
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Page | II - 5
Table II-A: Responsible Officials for SSMP Implementation and Maintenance UPDATED FOR 2025 INTERAL AUDIT
Element Element Name Responsible City Official Phone Email Introduction Public Works
Director/City Engineer
530.275.7436 [email protected]
I Goals Public Works
Director/City Engineer
530.275.7436 [email protected]
II Organization Public Works
Director/City Engineer
530.275.7436 [email protected]
III Legal Authority City Manager 530.275.7411 [email protected] IV Operations and
Maintenance Program
Public Works
Director/City Engineer
530.275.7436 [email protected]
V Design and Performance
Provisions
Public Works
Director/City Engineer
530.275.7436 [email protected]
VI Overflow Emergency
Response Plan
Public Works Supervisor 530.275.7455 [email protected] VII Fats, Oils, and Grease
(FOG) Control Program
Wastewater Treatment
Superintendent
530.275.7448 [email protected]
VIII System Evaluation and
Capacity Assurance
Public Works
Director/City Engineer
530.275.7436 [email protected]
IX Monitoring, Measurement,
and Program Modifications
Public Works
Director/City Engineer
530.275.7436 [email protected]
X SSMP Audits Public Works
Director/City Engineer
530.275.7436 [email protected]
XI Communication Program Public Works Supervisor 530.275.7455 [email protected] App. A City Council Authorizing
Resolutions
Public Works
Director/City Engineer
530.275.7436 [email protected]
App. B SSMP Audit Reports Public Works
Director/City Engineer
530.275.7436 [email protected]
App. C SSMP Audit Checklist Public Works
Director/City Engineer
530.275.7436 [email protected]
App. D Overflow Emergency
Response Plan
Public Works
Director/City Engineer
530.275.7436 [email protected]
App. E Water Quality Monitoring
Program
Public Works Supervisor 530.275.7455 [email protected] App. F FY 2020 – 2022 Capital
Projects Budget
Public Works
Director/City Engineer
530.275.7436 [email protected]
App. G SSMP Change Log Public Works
Director/City Engineer
530.275.7436 [email protected]
128
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II-D. SSO Reporting Chain of Communication
The SSO Reporting Chain of Communication follows the Organization Chart shown above in Figure II-A. The SSO Reporting process and responsibilities are described in Figure II-B below and in the Overflow Emergency Response Plan included in Element VI and in the full OERP in Appendix D.

Figure II-B: SSO Reporting Chain of Communication Summary 530-275-7436
530-275-7411
129
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Sanitary Sewer Systems General Order – Spill Search Back to Sanitary Sewer Systems Main Menu Sanitary Sewer System: Shasta Lake CS Agency: Shasta Lake City Regional Board: Region 5R - Redding WDID: 5SSO10851
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Agency: Shasta Lake City
Sanitary Sewer System: Shasta Lake CS
WDID: 5SSO10851
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Note: The search result includes all versions of a spill if it has been amended. 1 (1 of 1) Display 20 per page
Spill Id Status Version Region Type Category Spill
Volume
Collection
System WDID Spill
Start
Location
Name
Address
881153 Certified 1.3 5 SSS Category
1 180 Shasta
Lake CS 5SSO10851
2022-05-
11 07:00:00
Akrich &
Virgina
manhole
CA
1 (1 of 1) Display 20 per page
© 2025 State of California. Conditions of Use Privacy Policy 1/1/2022 12/31/2024
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7/15/25, 11:43 AM California Integrated Water Quality System (CIWQS 100.0) - Build Number: mainTrunk.mm.dd.yyyy.1 https://ciwqs.waterboards.ca.gov/ciwqs/sso/sssSearch.xhtml?OWASP_CSRFTOKEN=2C0P-XMRC-F5EB-6QLX-YD3Z-QK07-5Y3Q-YK0O 1/1 131
General Info Spill Related Parties Attachments
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Spill - General Information ? SSO Menu
Spill Event ID: 881153 Regional Water Board: Region 5R - Redding Spill Location Name: Akrich & Virgina manhole Agency: Shasta Lake City WDID: 5SSO10851 Sanitary Sewer System: Shasta Lake CS
Spill - General Information, Screen 2
Certified by William S Bond (Public Works Director) on 05/11/2022 (Originally Certified on 05/11/2022) at 15:49 (Certification ID 410181)
Amend The spill is older than 120 days. If you want to amend the spill, click here to send email to SSO coordinator to explain why you need to amend the spill.

You have 59:39 minutes to save your report before your session expires.

Note: Questions with "*" are required to be answered for 'Save Work in Progress'.

Questions with "*" are required to be answered for 'Submit Draft'.

Questions with "**" are required to be answered for 'Ready to Certify'.

Initial Draft Submitted On: 05/11/2022
Original Certified On: 05/11/2022
Last Updated By: William Stuart Bond
1 - Spill Type: Category 1
Version: 1.3
*2 - Estimate Spill Volumes
a) Estimated spill volume that reached a separate storm drain that flows to a surface water body?

0.0 gallons
b) Estimated spill volume recovered from the separate storm drain that flows to a surface water body? (Do not include water used for clean-up)

0.0 gallons
c) Estimated spill volume that directly reached a drainage channel that flows to a surface water body?

0.0 gallons
d) Estimated spill volume recovered from a drainage channel that flows to a surface water body?

0.0 gallons
e) Estimated spill volume discharged directly to a surface water body? 180.0 gallons f) Estimated spill volume recovered from surface water body? 100.0 gallons g) Estimated spill volume discharged to land? (Includes discharges directly to land, and discharges to a storm drain system or drainage channel that flows to a storm water infiltration/retention structure, field, or other non-surface water location. Also, includes backups to building structures)

0.0 gallons
h) Estimated spill volume recovered from the discharge to land? (Do not include water used for clean-up)

0.0 gallons
Estimated
Total spill volume
to Reach Surface
Water
(a-b+c+e)
Estimated
Total spill
volume
to Reach Land
(g)
Estimated
Total spill
volume
Recovered
(b+d+f+h)
Estimated
Total spill
volume
(a+c+e+g)
180.0 0.0 100.0 180.0
Responses to questions 3, 4, and 5 are automatically generated based on the volumes inputted in question 2.
*3 - Did the spill discharge to a drainage channel and/or surface water? Yes *4 - Did the spill reach a storm drainpipe that is not part of a combined sewer system?
No
*5 - If spill reached a separate storm drainpipe, was all of the wastewater fully captured from the separate storm drain and returned to the sanitary sewer system?
Not Applicable - Spill did not reach a separate storm drainpipe Physical Location Details
7/15/25, 11:31 AM California Integrated Water Quality System (CIWQS 100.0) - Build Number: mainTrunk.mm.dd.yyyy.1 https://ciwqs.waterboards.ca.gov/ciwqs/ssoScreen1Report.jsp?action=show&csName=Shasta Lake CS&wdid=5SSO10851&rbName=Region 5R - Re… 1/4 132
*6 - Spill location name: Akrich & Virgina manhole
*7 - Latitude of spill location: deg. min. sec. OR 40.66513 decimal degrees [ Map
]
*8 - Longitude of spill location: deg. min. sec. OR -122.35385 decimal degrees [ Map
]
*9 - County: Shasta
*10 - Regional Water Quality Control Board: Region 5R - Redding 11 - Spill location description:
(Use attachment if location description is more than 2000 charaters) Sanitary Sewer manhole L7 in un-name seasonal waterway
Spill Details
*12 - Number Of appearance points: 1
*13 - Spill appearance point:
(Hold Ctrl key to Select Multiple answers from the list) Backflow Prevention Device
Combined Sewer D.I. (Combined CS Only)
Force Main
Gravity Mainline
Inside Building or Structure
Lateral Clean Out (Private)
Lateral Clean Out (Public)
Lower Lateral (Private)
Lower Lateral (Public)
Manhole
Other sewer system structure
Pump station
Upper Lateral (Private)
Upper Lateral (Public)
*14 - Spill appearance point explanation:
(Required if spill appearance point is "Other sewer system structure" and/or multiple appearance points are selected)
**15 - Final spill destination:
(Hold Ctrl key to Select Multiple answers from the list) Beach
Building or Structure
Combined Storm Drain (Combined CS only)
Drainage Channel
Other (specify below)
Paved Surface
Separate Storm Drain
Street/Curb and Gutter
Surface Water
Unpaved surface
16 - Explanation of final spill destination:
(Required if final spill destination is "Other")
Manhole L7 is within a un-named seasonal waterway that at the time of the spill contained surface water that was flowing very minimally. *17 - Estimated spill start date/time: 05/11/2022 07 : 00 Date Format: MM/DD/YYYY *18 - Date and time sanitary sewer system agency was notified of or discovered spill:
05/11/2022 13 : 30 Date Format: MM/DD/YYYY
*19 - Estimated Operator arrival date/time: 05/11/2022 14 : 00 Date Format: MM/DD/YYYY **20 - Estimated spill end date/time: 05/11/2022 15 : 00 Date Format: MM/DD/YYYY **21 - Spill cause: Debris-General
22 - Spill cause explanation:
(Required if spill Cause is "Other")
roots clogged the mainline.
**23 - Where did failure occur? Gravity Mainline
24 - Explanation of Where Failure Occurred:
(Required if Where Failure Occurred is "Other")
**25 - Was this spill associated with a storm event? No 26 - Diameter of sewer pipe at the point of blockage or failure: 6 inches 27 - Material of sewer pipe at the point of blockage or failure: VCP 7/15/25, 11:31 AM California Integrated Water Quality System (CIWQS 100.0) - Build Number: mainTrunk.mm.dd.yyyy.1 https://ciwqs.waterboards.ca.gov/ciwqs/ssoScreen1Report.jsp?action=show&csName=Shasta Lake CS&wdid=5SSO10851&rbName=Region 5R - Re… 2/4 133
28 - Estimated age of sewer asset at the point of blockage or failure: (Years)
45 ** 29 - Spill response activities:
(Hold Ctrl key to Select Multiple answers from the list) Cleaned-Up
Mitigated Effects of Spill
Contained all or portion of spill
Other (specify below)
Restored flow
Returned All Spill to Sanitary Sewer System
Returned Portion of Spill to Sanitary Sewer System
Property Owner Notified
Other Enforcement Agency Notified
30 - Explanation of spill response activities:
(Required if spill response activities is "Other", use attachment if the text is more than 1700 characters)
** 31 - Spill response completion date: 05/11/2022 16 : 00 Date Format: MM/DD/YYYY ** 32 - Spill corrective action taken:
(Hold Ctrl key to Select Multiple answers from the list) Added sewer to preventive maintenance program
Adjusted schedule/method of preventive maintenance
Enforcement action against FOG source
Inspected Sewer Using CCTV to Determine Cause
Other (specify below)
Plan rehabilitation or replacement of sewer
Repaired Facilities or Replaced Defect
33 - Explanation of spill corrective action taken:
(Required if spill corrective action is "Other")
** 34a - Is there an ongoing investigation? No
34b - Reason for ongoing investigation?
35 - Visual inspection results from impacted receiving water:
**36 - Health warnings posted? No
**37 - Did the spill result in a beach closure (If YES, answer questions 38)? No **38 - Name of impacted beach(es) (enter NA if None): N/A **39 - Name of impacted surface water(s) (enter Un-named Tributary to XXXXX where XXXXX is the name of first named downstream tributary if receiving surface water body is un-named):

Un-named tributary to Salt Creek
**40 - Water quality samples analyzed for:
(Hold Ctrl key to Select Multiple answers from the list) Dissolved oxygen
Other chemical indicator(s) - specify below
Biological indicator(s) - specify below
No water quality samples taken
Not applicable to this spill
Other (specify below)
41 - Explanation of water quality samples analyzed for:
(Required if water quality samples analyzed for is "Other chemical indicator(s)", "Biological indicator(s)", or "Other")
**42 - Water quality sample results reported to:
(Hold Ctrl key to Select Multiple answers)
County Health Agency
Regional Water Quality Control Board
Other (specify below)
No water quality samples taken
Not applicable to this spill
43 - Explanation of water quality sample results reported to:
(Required if water quality sample results reported to is "Other") ** 44 - Explanation of volume estimation methods used:
(Describe how you developed spill volume estimates for this spill. If more than 1,000 characters are needed, please attach the description.)
Based on minimal flow of 1/2 gallons per minute leaving top of manhole. We estimated approximately 6 hours of overflow.

Notification Details
45 - Cal OES Control Number
(Required for Category 1 greater or equal to 1,000 gallons - see SSO Monitoring and Reporting Program Requirements):
46 - Cal OES Called Date/Time
(Required for Category 1 greater or equal to 1,000 gallons - see SSO Monitoring and Reporting Program Requirements):
00 : 00 Date Format: MM/DD/YYYY
7/15/25, 11:31 AM California Integrated Water Quality System (CIWQS 100.0) - Build Number: mainTrunk.mm.dd.yyyy.1 https://ciwqs.waterboards.ca.gov/ciwqs/ssoScreen1Report.jsp?action=show&csName=Shasta Lake CS&wdid=5SSO10851&rbName=Region 5R - Re… 3/4 134
*47(a) - Name and Title (Contact person who can answer specific questions about this SSO)
Will Bond - City Engineer
*47(b) - Contact Person Phone Number 5302757436
Amend The spill is older than 120 days. If you want to amend the spill, click here to send email to SSO coordinator to explain why you need to amend the spill.
© 2025 State of California. Conditions of Use Privacy Policy 7/15/25, 11:31 AM California Integrated Water Quality System (CIWQS 100.0) - Build Number: mainTrunk.mm.dd.yyyy.1 https://ciwqs.waterboards.ca.gov/ciwqs/ssoScreen1Report.jsp?action=show&csName=Shasta Lake CS&wdid=5SSO10851&rbName=Region 5R - Re… 4/4 135
136
Report and Recommendations 8.2 Reviewed and Approved

City Manager

AGENDA ITEM
City Council
TO: Mayor and City Council Members
FROM: Peter Bird, Senior Planner

DATE: August 19, 2025
SUBJECT: APPEAL OF PLANNING COMMISSION APPROVAL/DENIAL OF USE PERMIT NO 23-03
FILE NO.: P-110-034

RECOMMENDATION
Staff recommends that the City Council consolidate the appeals and schedule a public hearing for October 7, 2025, to consider the appeal of the Planning Commission’s decision on Use Permit No. 23-03, consistent with the noticing requirements under the Shasta Lake Municipal Code and applicable law.

BACKGROUND
The Planning Commission of the City of Shasta Lake held three public hearings to evaluate a use permit application submitted by VAI/Chase Partners, Ltd. for the development of a 7-Eleven gas station, including a commercial truck and heavy vehicle fueling component, at 1661 Cascade Boulevard. The application was initially reviewed at a public hearing on June 5, 2025, at which time the Commission continued the item to a future meeting to obtain additional information related to commercial truck traffic and trip generation.

At the subsequent hearing on July 17, 2025, the applicant requested a continuance to the following meeting to provide the previously requested information. The Commission accepted the request, took public comment, and continued the hearing to August 7, 2025.

At the final hearing on August 7, 2025, the Commission approved a modified version of the project that removed the commercial vehicle fueling component. 137
Following the Commission’s action, three separate appeals were filed pursuant to Shasta Lake Municipal Code Section 17.92.030 – Variance and Use Permit - Appeals:

1. An appeal by the applicant, requesting reinstatement of the commercial vehicle fueling component.

2. Two appeals by concerned citizens, requesting that the project be denied in its entirety.

Given that the appeals concern the same underlying project approval and involve overlapping factual and policy considerations, it is respectfully requested that the City Council consolidate both appeals for review at a single, duly noticed public hearing.

Consolidating the appeals into one hearing will:
• Promote administrative efficiency;
• Ensure a consistent and comprehensive public record; and • Provide an equitable and transparent process for all parties involved.

Staff will publish and mail public hearing notices at least 10 days prior to the hearing and prepare a complete Council packet for that meeting, including the Planning Commission record, appeal letter, and staff analysis for Council’s consideration.

FISCAL IMPACTS:

No fiscal impact is anticipated as a result of setting the hearing date.

ATTACHMENTS
Appeal Applications Received

DISTRIBUTION
City Attorney
City Manager
City Clerk
138
139
140

APPEAL FORM
For Appeal of Planning Commission Action to the City Council

1. Permit Number: 23-03

2. Name of Project: 7-11 Convenience Store & Fueling Station

3. Action Taken by the Planning Commission: XX Approved  Denied  Amended  Revoked As Amended -Unadopted Resolution PC 2025_XX
Attached

4. Date of Planning Commission Action: August 7, 2025

5. Filer Appeals:

A. The following conditions of approval:

Planning Commission removal of two heavy-duty fuel pumps.

B. The following specific findings or determinations made by the Planning Commission:

Finding A.1 asserts that the removal of the project's two diesel fuel pumping stations is necessary to support the consistency standard of the general Plan and Zoning Code, which designates the site as Commercial, with the Natural Resources overlay.

Finding B.1, which approves gas sales for vehicles, not diesel trucks. This finding approves three underground storage tanks for gasoline.

Finding C.9, which requires the 120 feet of separation from the McDonald's Entrance.

6. Please state why you feel the above action(s) or determinations(s) are wrong. Please outline the facts you believe support your position. If you need more space, please attach a separate piece of paper.

See Attached
NOTE: GROUNDS FOR APPEAL NOT SET FORTH ABOVE MAY NOT BE HEARD BY THE CITY COUNCIL Appellant’s Name: ___________________________ Signature: ____________________________ Address:
____________ ______________________________________________________ Street Number and Name/P.O. Box City/State Zip
Phone Number: ____________ E-Mail: _ ________
Chase Partners, Ltd., David Parker
141
142
Report and Recommendations 8.3 Reviewed and Approved

City Manager

AGENDA ITEM
City Council
TO: Mayor and City Council Members
FROM: Charity Tatlow, City Clerk

DATE: August 19, 2025
SUBJECT: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

SHASTA LAKE DESIGNATION OF A VOTING DELEGATE AND
ALTERNATE FOR 2025 LEAGUE OF CALIFORNIA CITIES (CAL

CITIES) CONFERENCE TO BE HELD IN LONG BEACH, CA
FILE NO.:

RECOMMENDATION
Staff recommends that the City Council designate a voting delegate and alternate to act on League of California Cities (Cal Cities) Resolutions at the Annual Business Meeting at the closing of the General Assembly portion of the annual conference.

BACKGROUND
Cal Cities 2025 Annual Conference and Expo will take place from October 8-10 in Long Beach CA. A key component of the Annual Conference is the Annual Business Meeting, scheduled for the final day of the event.

Developing Cal Cities policy is a dynamic process that engages a wide range of members to ensure that Cal Cities represents California cities with one voice. These policies directly guide Cal Cities' advocacy to promote local decision-making, and lobby against statewide policies that erode local control.

City officials can directly influence Cal Cities policy through the resolutions process and General Assembly. If a resolution passes in the General Assembly, it becomes official Cal Cities policy. To vote at the Annual Business Meeting, the City Council must designate a voting delegate. Additionally, the City may designate an alternate in case the primary delegate is unable to serve.
143
The following are 2025 Resolutions and calendar deadlines for the annual conference:
• Saturday, Aug. 9, 2025: Deadline to submit resolutions, 60 days prior to the opening of the annual conference.
o Any resolutions submitted must have the concurrence of at least five or more cities or city officials from at least five or more cities. Those submitting resolutions must provide written documentation of such concurrence. This may be in the form of a letter from the city or the city official in support. For concurrence by a city official, the official’s city and office held must be included in the letter. All documentation of concurrences must be submitted with the resolution.
• Thursday, Oct. 9, 2025, 8:30 a.m.: Deadline to submit signatures to qualify a petitioned resolution.
• Thursday, Oct. 9, 2025: Resolutions Committee meets to consider and make recommendations on general resolutions and petitioned resolutions. • Friday, Oct. 10, 8:30 a.m.: All voting delegates must be checked in prior to the beginning of the General Assembly. (Voting delegates must be registered to attend the annual conference and must stay until the conclusion of voting.) • Friday, Oct. 10, 8:30 a.m.: Consideration of general resolutions and petitioned resolutions by cities in the General Assembly Meeting.

Staff recommends that the Mayor and City Council:

1. Designate and appoint (1) voting delegate to the 2025 Annual League of California Cities Conference.

2. Designate and appointment (1) voting alternate to the 2025 Annual League of California Cities Conference.

3. Other action
FISCAL IMPACTS:

The City is a Cal Cities member, and funds have been appropriated and are available in the budget for Fiscal year 2025-2026.

ATTACHMENTS
Resolution
2025 Cal Cities Voting Delegate Information Packet

DISTRIBUTION
City Council
City Attorney
City Clerk
144
RESOLUTION CC-2025-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SHASTA LAKE

DESIGNATING A VOTING DELEGATE AND ALTERNATE FOR THE LEAGUE OF CALIFORNIA CITIES ANNUAL BUSINESS MEETING ON OCTOBER 10, 2025 WHEREAS, members of the City Council may attend the League of California Cities Annual Conference in 2025; and
WHEREAS, The League’s Annual Business Meeting will be held on Friday, October 10, 2025, during which members consider and take action on Resolutions that establish League policy; and
WHEREAS, consistent with League bylaws, a city’s voting delegate must be designated by the City Council.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shasta Lake as follows:

1. Council Member __________________ is hereby designated as the City of Shasta Lake’s voting delegate, for the League of California Cities Annual Business Meeting 2025.

2. Council Member __________________ as the alternate, for the League of California Cities Annual Business Meeting 2025.

PASSED, APPROVED, AND ADOPTED this 19th day of August, 2025, by the following vote:

AYES:

NOES:

ABSENT:
_______________________________
PAMELYN ANNE MORGAN, Mayor
ATTEST:
____________________________

CHARITY TATLOW, CMC
City Clerk
145
1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org

DATE: Wednesday, July 16, 2025
TO: Mayors, Council Members, City Clerks, and City Managers RE: DESIGNATION OF VOTING DELEGATES AND ALTERNATES
League of California Cities Annual Conference and Expo, Oct. 8-10, 2025 Long Beach Convention Center
Every year, the League of California Cities convenes a member-driven General Assembly at the Cal Cities Annual Conference and Expo. The General Assembly is an important opportunity where city officials can directly participate in the development of Cal Cities policy.

Taking place on Oct. 10, the General Assembly is comprised of voting delegates appointed by each member city; every city has one voting delegate. Your appointed voting delegate plays an important role during the General Assembly by representing your city and voting on resolutions.

To cast a vote during the General Assembly, your city must designate a voting delegate and up to two alternate voting delegates, one of whom may vote if the designated voting delegate is unable to serve in that capacity. Voting delegates may either be an elected or appointed official.

Action by Council Required. Consistent with Cal Cities bylaws, a city’s voting delegate and up to two alternates must be designated by the city council. Please note that designating the voting delegate and alternates must be done by city council action and cannot be accomplished by individual action of the mayor or city manager alone.

Following council action, please submit your city’s delegates through the online submission portal by Wed., Sept. 24. When completing the Voting Delegate submission form, you will be asked to attest that council action was taken. You will need to be signed in to your My Cal Cities account when submitting the form.

Submitting your voting delegate form by the deadline will allow us time to establish voting delegate/alternate records prior to the conference and provide pre-conference communications with voting delegates.

Conference Registration Required. The voting delegate and alternates must be registered to attend the conference. They need not register for the entire conference; they may register for Friday only. Conference registration is open on the Cal Cities website.

Council Action Advised by September 24, 2025
146
For a city to cast a vote, one voter must be present at the General Assembly and in possession of the voting delegate card and voting tool. Voting delegates and alternates need to pick up their conference badges before signing in and picking up the voting delegate card at the voting delegate desk. This will enable them to receive the special sticker on their name badges that will admit the voting delegate into the voting area during the General Assembly.

Please view Cal Cities’ event and meeting policy in advance of the conference.

Transferring Voting Card to Non-Designated Individuals Not Allowed. The voting delegate card may be transferred freely between the voting delegate and alternates, but only between the voting delegate and alternates. If the voting delegate and alternates find themselves unable to attend the General Assembly, they may not transfer the voting card to another city official.

Seating Protocol during General Assembly. At the General Assembly, individuals with a voting card will sit in a designated area. Admission to the voting area will be limited to the individual in possession of the voting card and with a special sticker on their name badge identifying them as a voting delegate.

The voting delegate desk, located in the conference registration area of the Long Beach Convention Center in Long Beach, will be open at the following times: Wednesday, Oct. 16, 8:00 a.m.-6:00 p.m. and Thursday, Oct. 17, 7:30 a.m.-4:00 p.m. On Friday, Oct. 18, the voting delegate desk will be open at the General Assembly, starting at 7:30 a.m., but will be closed during roll calls and voting.

The voting procedures that will be used at the conference are attached to this memo.

Please share these procedures and this memo with your council and especially with the individuals that your council designates as your city’s voting delegate and alternates.

Once again, thank you for submitting your voting delegate and alternates by Wednesday, Sept. 24. If you have questions, please contact Zach Seals at [email protected].

Attachments:
• General Assembly Voting Guidelines
• Information Sheet: Cal Cities Resolutions and the General Assembly 147
1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org General Assembly Voting Guidelines

1. One City One Vote. Each member city has a right to cast one vote on matters pertaining to Cal Cities policy.

2. Designating a City Voting Representative. Prior to the Cal Cities Annual Conference and Expo, each city council may designate a voting delegate and up to two alternates; these individuals are identified on the voting delegate form provided to the Cal Cities Credentials Committee.

3. Registering with the Credentials Committee. The voting delegate, or alternates, may pick up the city's voting card at the voting delegate desk in the conference registration area. Voting delegates and alternates must sign in at the voting delegate desk. Here they will receive a special sticker on their name badge and thus be admitted to the voting area at the General Assembly.

4. Signing Initiated Resolution Petitions. Only those individuals who are voting delegates (or alternates), and who have picked up their city’s voting card by providing a signature to the credentials committee at the voting delegate desk, may sign petitions to initiate a resolution.

5. Voting. To cast the city's vote, a city official must have in their possession the city's voting card and voting tool; and be registered with the credentials committee. The voting card may be transferred freely between the voting delegate and alternates but may not be transferred to another city official who is neither a voting delegate nor alternate.

6. Voting Area at General Assembly. At the General Assembly, individuals with a voting card will sit in a designated area. Admission to the voting area will be limited to the individual in possession of the voting card and with a special sticker on their name badge identifying them as a voting delegate.

7. Resolving Disputes. In case of dispute, the credentials committee will determine the validity of signatures on petitioned resolutions and the right of a city official to vote at the General Assembly.
148
Sixty days before the
Annual Conference
and Expo, Cal Cities
members may submit
policy proposals on
issues of importance
to cities. The resolution must
have the concurrence of at least
five additional member cities or
individual members.

How it works: Cal Cities
Resolutions and the General Assembly
General Assembly
General Resolutions Policy Committees
Developing League of California Cities policy is a dynamic process that engages a wide range of members to ensure Cal Cities represents cities with one voice. These policies directly guide Cal Cities’ advocacy to promote local decision-making, and lobby against statewide policies that erode local control.

The resolutions process and General Assembly is one way that city officials can directly participate in the development of Cal Cities policy. If a resolution is approved at the General Assembly, it becomes official Cal Cities policy. Here’s how resolutions and the General Assembly work.

The petitioned
resolution is an
alternate method
to introduce policy
proposals during
the annual conference. The
petition must be signed by
voting delegates from 10% of
member cities, and submitted to
the Cal Cities President at least
24 hours before the beginning
of the General Assembly.

Petitioned Resolutions
The Cal Cities
President assigns
general resolutions
to policy committees
where members
review, debate, and recommend
positions for each policy proposal.

Recommendations are forwarded
to the Resolutions Committee.

Who’s who
The Resolutions Committee
includes representatives
from each Cal Cities
diversity caucus, regional
division, municipal
department, and policy
committee, as well as
individuals appointed by
the Cal Cities president.

Voting delegates
are appointed by each
member city; every city
has one voting delegate.

The General Assembly is a
meeting of the collective
body of all voting
delegates —one from
every member city.

Seven policy committees
meet throughout the year
to review and recommend
positions to take on bills
and regulatory proposals.

Policy committees include
members from each Cal
Cities diversity caucus,
regional division, and
municipal department,
as well as individuals
appointed by the Cal
Cities president.

During the General Assembly, voting delegates
debate and consider general and petitioned
resolutions forwarded by the Resolutions
Committee. Potential Cal Cities bylaws
amendments are also considered at this meeting.

Cal Cities policy
development is a memberinformed process,
grounded in the voices and
experiences of city officials
throughout the state.

For more information visit www.calcities.org/general-assembly Prior to the Annual Conference and Expo
Resolutions Committee
The Resolutions
Committee considers
all resolutions. General
Resolutions approved1 by
either a policy committee
or the Resolutions Committee are next
considered by the General Assembly.

General resolutions not approved, or
referred for further study by both a
policy committee and the Resolutions
Committee do not go to the General
Assembly. All Petitioned Resolutions
are considered by the General
Assembly, unless disqualified.2
During the Annual Conference and Expo
1 The Resolution Committee can amend a general resolution prior to sending it to the General Assembly. 2 Petitioned Resolutions may be disqualified by the Resolutions Committee according to Cal Cities Bylaws Article VI. Sec. 5(f). 149

Shasta Lake City CouncilAugust 19, 2025

Shasta Lake City Council
August 19, 2025