CITY OF SIERRA MADRE
CITY COUNCIL REGULAR MEETING MINUTES
SIERRA MADRE CITY COUNCIL
Tuesday, April 11, 2023 - 5:30 pm
Sierra Madre City Hall, City Council Chambers
232 W. Sierra Madre Boulevard, Sierra Madre, CA 91024
THIS MEETING WILL BE CONDUCTED IN COMPLIANCE WITH THE MOST
CURRENT LOS ANGELES COUNTY PUBLIC HEALTH OFFICER'S ORDER The Brown Act provides the public with an opportunity to make public comments at any public meeting; As an alternative, public comment may be made by e-mail to [email protected] by 3:00 PM on the day of the meeting. Emails will be acknowledged at the Council meeting, filed into public record and scanned onto the City website for public review.
The meeting will be streamed live on the City's website at www.cityofsierramadre.com, on Foothills Medi vebsite at http://www.foothillsmedia.org/sierramadre and broadcast on Government Access Channel (Spectrum)
CODE OF CONDUCT
e purpose of a City Council meeting is to conduct City business. Members of the public that beha a manner that interrupts or obstructs the Council's ability to conduct City business may be asked leave the meeting. Any and all demonstrations which disrupt, interrupt, or obstruct the Council's ability the Counci Chambers or are rohing . No sit doing steror othera de on or tale breake to orderly course of the meeting.
The meeting will be streamed live on the City's website at www.cityofsierramadre.com, on Foothills Media website at http://www.foothillsmedia.org/sierramadre and broadcast on Government Access Channel 3 (Spectrum)
CALL TO ORDER/ROLL CALL MEMBERS OF THE CITY COUNCIL
Mayor Garcia called the meeting to order at 5:34 p.m. City Clerk Aguilar called the roll.
Present: Mayor Edward Garcia, Mayor Pro Tem Kelly Kriebs and Council Members Gene Goss, Kristine Lowe, and Robert Parkhurst
Absent: None.
Also Present: Jose Reynoso, City Manager
Miguel Hernandez, Assistant City Manager
Aleks Giragosian, City Attorney
Laura Aguilar, Deputy City Manager/City Clerk
Henry Amos, Police Captain
Vincent Gonzalez, Planning Director
Arnulfo Yanez, Deputy Director of Public Works
Leila Regan, City Librarian
James Carison, Management Analyst
Amber Tardif, Deputy City Clerk
Nathalia Flores, Administrative Analyst
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egular Meeting Minutes 4-11-20
PLEDGE OF ALLEGIANCE AND INSPIRATION
Council Member Goss led the Pledge of Allegiance and spoke on National Lawyer Day, National Pets Day, and National James Day.
APPROVAL OF MEETING AGENDA
Vote of the City Council to proceed with City business.
Council Member Parkhurst made a motion to approve the agenda.
The motion was seconded by Mayor Pro Tem Kriebs.
Mayor Garcia called for a vote of the Council:
Ayes: Mayor Edward Garcia, Mayor Pro Tem Kelly Kriebs, and Council Members Gene Goss, Kristine Lowe, and Robert Parkhurst
Noes: None.
Absent: None.
Abstain: None.
The motion to approve the agenda as presented was approved by a unanimous voice vote.
APPROVAL FOR READING RESOLUTIONS AND ORDINANCES
Vote of the City Council to read all Ordinances and Resolutions by title only and waive the reading in full.
Mayor Garcia asked for a motion.
A motion to approve the reading of resolutions and ordinances was made by Council Member Goss.
The motion was seconded by Council Member Parkhurst.
Mayor Garcia called for a vote of the Council.
Ayes: Mayor Edward Garcia, Mayor Pro Tem Kelly Kriebs, and Council Members Gene Goss, Kristine Lowe, and Robert Parkhurst
Noes: None.
Absent: None.
Abstain: None.
The motion to approve the reading of all Ordinances and Resolutions by title only, and waive the reading in full, was passed by a unanimous voice vote.
COUNCIL REPORT OUT FROM CLOSED SESSION
Report of any action taken in Closed Session from April 11, 2023, Regular meeting.
City Attorney Giragosian announced that the City Council met in a Closed Session on April 11, 2023, to discuss anticipated litigation under G.C. 54956.9 (b), and no reportable action was taken.
APPROVAL OF MEETING MINUTES
Approval of March 28, 2023, City Council Regular meeting minutes.
Mayor Garcia called for a motion to approve the minutes.
A motion to approve the minutes as presented was made by Mayor Pro Tem Kriebs.
The motion was seconded by Council Member Lowe.
Mayor Garcia called for a vote of the Council.
Ayes: Mayor Edward Garcia, Mayor Pro Tem Kelly Kriebs, and Council Members Gene Goss, Kristine Lowe, and Robert Parkhurst
Noes: None.
Absent: None.
Abstain: None.
The motion to approve the meeting minutes of the regular meetings on March 28, 2023, was approved by a unanimous voice vote.
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egular Meeting Minutes 4-11-202
MAYOR AND CITY COUNCIL REPORTS
Reporting of Council Members' activities related to City business.
Mayor Pro Tem Kriebs: no report.
Council Member Goss: no report.
Council Member Lowe: spoke on the Egg Hunt organized by the Sierra Madre Professional Firefighters' Association on Saturday, April 8, 2023; attended the wildlife presentation that covered living with bears; attended the League of California Cities Planning Commission Academy via Zoom. One session was on processing housing development applications under SB330, and the other was on objective standards to comply with State law and retain local control.
Council Member Parkhurst: moderated the City Hall Town Hall meeting held in the Council Chambers on March 30, 2023; attended the Sierra Madre Community Foundation's Whiskey and Wine fundraiser.
Also, attended the Clean Power Alliance meeting where CPA executed a transaction that will save ratepayers between two to five million dollars and help keep the energy costs down. The CPA approved a 75-megawatt energy storage project, which will meet one of the long-term requirements from the California Public Utilities Commission and provide valuable reliability to our system. Clean Power Heritaton enemy E aging antons comty troghts, and steaning of solar permits.
Mayor Garcia: attended the Sierra Madre Community Foundation Whiskey and Wine event.
Announced that residents are encouraged to attend the Earth Day events on April 22, 2023. There will be a landscape dedication ceremony at the Post Office at 9:00 am, followed by Earth Day booths and events at Memorial Park from 10:00 am to 2:00 pm.
On Saturday, April 29, 2023, the Community Services Department and the San Gabriel Valley Council of Governments will host the first community bike ride and wellness fair.
There is leftover compost from the Athens free compost event, and it will be available at Sierra Vista Park while supplies last.
The Community Services Commission has two expected vacancies, and the Natural Resources Commission will have one anticipated vacancy. If anyone is interested, contact the City Clerk's office to apply.
PUBLIC COMMENT
The Council will listen to the public on any item on the agenda. In addition, the Council will devote time for public comment on items not on the agenda. Addressing the City Council from the audience is not permitted; all comments addressing the Council must be made from the podium. Only public comment made from the podium will be recognized by the City Council and entered into public record.
PUBLIC COMMENT FOR ITEMS ON THE AGENDA
Persons wishing to speak on any item on the agenda will be called during the comment period at the time the agenda item is brought forward. Persons wishing to speak on closed session items have a choice of doing so either immediately prior to the closed session or at the time for comments on items at the open session.
PUBLIC COMMENT FOR ITEMS NOT ON THE AGENDA
Time shall be devoted to provide public comments for items not on the agenda. Under the Brown Act, Council is prohibited from taking action on items not on the agenda, but the matter may be referred to staff or to a subsequent meeting.
COMMENTS
1. Any person wishing to provide public comment on matters not on the agenda, or during the comment period for items on the agenda is asked to complete a comment card. Please include your name and address. Each speaker will be limited to up to three continuous minutes, which may not be delegated or deferred.
.. The City provides a podium for public comment. Comments addressed to the Council shall occu luring the appropriate time on the agenda and should not be construed as an opportunity for dialogue Each speaker will be limited to three continuous minutes, which may not be delegated or deferred
Regular sere are 12021
City Clerk Aguilar read a statement on the upcoming election Clerk Aguilar explained that Council Chambers is within 100 feet of a ballot drop-box, also advising that electioneering is prohibited and subject to fines and/or imprisonment. Clerk Aguilar went on to provide examples of electioneering.
PUBLIC PARTICIPATION CODE OF CONDUCT
Your participation is welcomed and invited at all City Council meetings. The council requests that participants refrain from making personal, slanderous, profane, or disruptive remarks. A person who continues to disrupt the orderly conduct of the meeting after being warned by the Mayor or designee to cease the disruption may be precluded from further participation in the meeting. No signs, posters or other large objects shall be brought into the Council Chambers or other meeting place if doing so would disrupt, disturb or otherwise impede the orderly course of the meeting.
PUBLIC COMMENT ON NON-AGENDA ITEMS
Mayor Garcia opened the meeting for public comment on items not on the agenda.
Nathalia Flores: mentioned that the Sierra Madre Fire Department will be hosting a wood chipper event on Monday, April 17, 2023. On Wednesday, April 26, 2023, SMART will be hosting its first educational workshop with speakers from all over Southern California including wildfire hazard mitigation specialists.
Alice Whichello: Told voters to vote "no" on Measure M.
At this point, Mayor Garcia asked the audience to settle down and reminded the audience that electioneering is prohibited. Anyone coming to the podium for electioneering purposes will do so at their own peril.
Taryne Moyse: Told voters to vote "no" on Measure M.
Jake Knapp: spoke as Union Vice President for the Sierra Madre Professional Firefighters' Association.
Discussed concerns with recruitment and retention within the Fire Department.
David Gordon: mentioned Mike Farrell will be having a presentation at the Sierra Madre Playhouse on Earth Day weekend. Asked Council to set up a program to help nonprofits get funding assistance for the refurbishment of their buildings.
Howard Hays: spoke in opposition to the Meadows project.
Philip Yao: shared that he plans to vote no on Measure M and provided the reasons that convinced him to make that decision.
Carol Canterbury: shared that her family will vote yes on Measure M and shared that the Chamber of Commerce voted to support Measure M.
Alex Arrieta: concerned about public safety and that an increase in development will impact public safety. Shared he is voting no on Measure M.
Alicia Yao: encouraged voters to vote "no" on Measure M, shared she will be voting "no" on Measure M, and accused supporters of Measure M of circulating misinformation.
City Clerk Aguilar advised that 2 e-mails had been received for non-agenda items and prior to the Council meeting, forwarded to the City Council for review and consideration.
PRESENTATIONS
PROCLAMATION IN RECOGNITION OF ARMENIAN GENOCIDE REMEMBRANCE DAY Presented to Spokesperson Emily Axian and Armenian National Committee America
PROCLAMATION FOR NATIONAL DONATE LIFE MONTH PRESENTED TO ONE LEGACY Presented to One Legacy Ambassador Susan Lesniak
PROCLAMATION FOR NATIONAL LIBRARY WEEK
Presented to City Librarian Leila Regan and Library Board of Trustees Catherine Adde, Diane Sands, Susan Gallagher, and Laura Palmer
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ACTION ITEMS
CONSENT
a) CONSIDERATION OF RESOLUTION 23-27 APPROVING CERTAIN DEMANDS It is recommended that the City Council approve Resolution 23-27 approving payment of City Warrants in the aggregate amount of $202,812.50; Sierra Madre Library Warrants in the aggregate amount of $5,075.53; and Payroll Transfer in the aggregate amount of $429,683.85 for the Fiscal Year ending June 30, 2023.
Mayor Garcia brought the matter to the City Council for questions.
Item A - no questions from Council.
Mayor Garcia opened the matter for public comment.
Seeing no one come forward, Mayor Garcia brought the matter back to Council for discussion.
City Clerk Aguilar advised that no e-mails had been received.
The Mayor brought the matter back to the Council for a motion to approve.
Council Member Parkhurst made a motion to approve Consent Agenda Item A as presented.
Council Member Lowe seconded the motion.
Mayor Garcia called for a vote of the Council.
Ayes: Mayor Edward Garcia, Mayor Pro Tem Kelly Kriebs, and Council Members Gene Goss, Kristine Lowe, and Robert Parkhurst
Noes: None.
Absent: None.
Abstain: None.
The motion to approve Consent Item A was passed by a unanimous voice vote.
PUBLIC HEARING
1. CONTINUED PUBLIC HEARING: CONSIDERATION OF RESOLUTION 23-13, A
CONDITIONAL USE PERMIT AMENDMENT AND ADDENDUM TO THE MITIGATED
NEGATIVE DECLARATION TO UPDATE THE ALVERNO HEIGHTS ACADEMY
MASTER PLAN TO ALLOW THE CONSTRUCTION OF PERMANENT CLASSROOM
BUILDINGS, TO ACCOMMODATE TRANSITIONAL KINDERGARTEN TO EIGHTH (TK-8TH) GRADE INSTRUCTION AND OTHER CAMPUS IMPROVEMENTS AT 200
NORTH MICHILLINDA AVENUE
It is recommended that the City Council resume the public hearing and provide staff with direction.
CEQA FINDINGS
An amended Mitigated Negative Declaration (MND) was prepared to evaluate the Alverno Heights Academy Master Plan improvements. The amended MND determined that the facts upon which the findings were based in the 2011 Initial Study (IS/MND) remain unchanged and validated that the proposed Refined Project would not create new or substantially more adverse impacts than those evaluated for the approved project.
Presentation made by Vincent Gonzalez, Planning Director Mayor Garcia invited the appellant to speak. Attorney Jason Sanders spoke on behalf of the appellants, Mr. and Mrs. Stephens.
Mayor Garcia brought the matter to the City Council for questions.
Mayor Garcia invited the applicant to speak. Attorney Sunny Soltani spoke on behalf of the applicants, Alverno Heights Academy.
Sierra Madre City Council
Regular Meeting Minutes 4-11-2023
8:11 p.m. Mayor Garcia requested a brief recess.
8:25 p.m. the City Council reconvened the meeting.
Mayor Garcia paused the Public Hearing to allow both parties time to negotiate outside of the Council Chambers.
Mayor Garcia continued the Council meeting with the discussion items on the agenda.
DISCUSSION
1. CONSIDERATION OF AWARD OF PROFESSIONAL ARCHITECTURAL AND
ENGINEERING LIBRARY REDESIGN AND IMPROVEMENTS CONTRACT TO TSK
ARCHITECTS, FOR ARCHITECTURAL REDESIGN OF THE LIBRARY
MEANINGFUL IMPROVEMENT PROJECT NO. FC82105 IN AN AMOUNT NOT TO EXCEED $901,751.00
It is recommended that the City Council award a professional architectural services contract to TSK Architects, in an amount not to exceed $901,751.00, for the Library Redesign and Meaningful Improvement Project.
Deputy Director of Public Works Arnulfo Yanez gave the report.
Mayor Garcia brought the matter to the City Council for questions.
Mayor Pro Tem Kriebs asked if the bid amount includes any change order overage. Deputy Director Yanez responded that yes, the bid amount includes cost analysis, charge orders, etc. Mayor Pro Tem Kriebs asked if there is an anticipated start date. Deputy Director Yanez responded that if the bid is awarded he will meet with the architect to focus on design for the next six months with an anticipated preliminary design in the fall of this year with construction to begin around the holidays.
Council Member Parkhurst asked if receiving 14 bids is a good or bad thing for a library project. Deputy Director Yanez responded that it is excellent to receive 14 bids. Council Member Parkhurst asked what the three main differentiators are that were used when selecting an architect. He asked if he understood that the first two architects be a good fit for a small town and if they fit the window of construction time.
Deputy Director Yanez responded that the third differentiator was that the architect firm was a full-service firm. Services would include subcontractors, engineering, legal, architecture design, electrical, plumbing, etc. Mayor Garcia asked if that included project management. Deputy Director Yanez responded that it does include project management.
Council Member Parkhurst asked how will public comment be implemented in the redesign process. City Librarian Regan responded that there was a committee made up of staff, trustees, and community members who created a master plan that went out in 2017 that identified different needs for the library and the community due to deferred maintenance. In February 2018, a library survey was sent to every household and there was only a 37% return rate on the surveys. The responses were published and compiled in an April 2018 document that is available on the city's website. Also, there will possibly be a meet and greet in the Council Chambers on May 6, 2023, at 12:00 pm for the public with the architect firm to voice their questions and concerns. The public will also be able to send an e-mail if they are unable to attend the meet and greet. There will be one more meeting for the public with the architect after the design is complete.
Council Member Lowe asked if the architect has worked on other libraries in a modern setting after COVID and have the 2017-2019 ideas have been dramatically changed because of it. City Librarian Regan responded that not much has changed and the architect has had experience and they were prepared with a preliminary design idea without direction on the improvements from the City. Mayor Pro Tem Kriebs asked if there are going to be changes to the library design to accommodate the changes we will see in the future in regards to fewer physical books and shelving and having space for other activities. City Librarian Regan responded that a lot of the money from the grant will be used for seismic and ADA upgrades but that the architect will be looking at creating larger spaces for other activities and Mayor Garcia asked if IT has been involved with the library remodel. City Manager Reynoso responded that IT has been involved and they are excited about the opportunity to build a server room from the ground up. The IT manager has his plans and has been sharing them with the library and public works departments.
Sierra Madre City Council
Regular Meeting Minutes 4-11-2023
Mayor Garcia opened public comment.
Peggy Dallas: expressed concerns with TSK as the City's choice of architect. TSK does not specialize in libraries and she questioned whether or not they were appropriate for the upcoming upgrades.
Mayor Garcia invited the Library Trustees in attendance to provide their feedback on the selection of TSK for the Library project.
Trustee Diane Sands: spoke in favor of the architect firm TSK and has no concerns.
Trustee Susan Gallagher: spoke in favor of the architect firm TSK with no concerns and trusts Deputy Director Yanez's selection.
Seeing no one else come forward, Mayor Garcia closed public comment.
City Clerk Aguilar advised that no e-mails had been received for this item.
The Mayor brought the matter back to the Council for comments.
Mayor Garcia asked for a motion.
Council Member Goss made a motion to award the contract to TSK Architects in an amount not to exceed $901,751.
Council Member Lowe seconded the motion.
Mayor Garcia called for a vote of the Council.
Ayes: Mayor Edward Garcia, Mayor Pro Tem Kelly Kriebs, and Council Members Gene Goss, Kristine Lowe, and Robert Parkhurst
Noes: None.
Absent: None.
Abstain: None.
The motion to award the contract to TSK Architects in an amount not to exceed $901,751 was approved by a unanimous voice vote.
2. REPORT ON FIREARM REGULATION, EDUCATION, AND SAFETY
It is recommended that the City Council provide direction regarding public firearm regulation, education, and safety.
Police Captain Henry Amos gave the report.
Mayor Garcia brought the matter to the City Council for questions.
Mayor Garcia opened public comment.
Seeing no one come forward, Mayor Garcia closed public comment.
City Clerk Aguilar advised that no e-mails had been received for this item.
The Mayor brought the matter back to the Council for comments.
The Council received and filed the report.
3. CONSIDERATION OF RESOLUTION 23-12 URGING THE CALIFORNIA
DEPARTMENT OF FISH AND WILDLIFE TO CREATE AND ENHANCE POLICIES
THAT WILL PROVIDE A MORE SUSTAINABLE BLACK BEAR POPULATION IN
THE SAN GABRIEL VALLEY AND ADJACENT FOOTHILL COMMUNITIES It is recommended that the City Council approve and adopt Resolution 23-12, urging the California Department of Fish and Wildlife to create and enhance policies that will provide a more sustainable black bear population in the San Gabriel Valley and adjacent Foothill communities; and provide City staff with direction on further steps concerning wildlife management within the City.
Sierra Madre City Council
Regular Meeting Minutes 4-11-2023
Police Captain Henry Amos gave the report.
Mayor Garcia brought the matter to the City Council for questions.
Mayor Pro Tem Kriebs asked in terms of jurisdiction, what can we do with the bears? City Attorney Giragosian responded that there is not much that can be done in regard to wildlife. The city does not remove the wildlife or limit their access to the city. Captain Amos responded that Sierra Madre Police that if a bear presents itself as a threat to the resident, they have a right to defend themselves using a firearm. The resident would then have to follow up with Fish and Wildlife regarding what happened in that situation. City Attorney Giragosian added that the public cannot set traps on their property.
Council Member Parkhurst asked if there was a report of a mountain lion in town. Captain Amos responded that there have been reports of mountain lions and other wildlife in town. Council Member Parkhurst asked if there has been any impact on pets. Captain Amos responded that we do not have those statistics but it is usually caused by the coyotes. Council Member Parkhurst asked if we know when the Lake Tahoe program started and if we have reached out to them. Management Analyst Carlson responded that in Department of Fish and Wildlife's bulletin number 22.1, it discusses incident-specific planning which includes trap, tag, and haze programs. They do not have the resources or capabilities to do anything like that anywhere else. Council Member Lowe asked if Sierra Madre's numbers are the same or similar to Lake Tahoe. Management Analyst Carlson responded that Lake Tahoe has the highest concentration of bears per capita in the country. Council Member Lowe asked how many human-bear attacks have there been in Sierra Madre. Management Analyst Carlson responded that in the past nine to ten years there have been approximately four but they should be referred to as bear-human interactions, not attacks. Council Member Parkhurst asked if the Department of Fish and Wildlife has stats available on bear incidents per capita, especially as it compares to Lake Tahoe. Management Analyst Carlson responded that we do not have that data but we can follow up with the Department of Council Member Parkhurst asked what we are hoping to accomplish with the adoption of this resolution.
Management Analyst Carlson responded that we want to demonstrate that we have taken steps and we have done everything they have asked of us in regards to programs and ordinance amendments. We are urging the Department of Fish and Wildlife to do better. Council Member Lowe asked if "urging" is the strongest language we can use when discussing the issues with the Department of Fish and Wildlife.
Management Analyst Carlson responded that the staff is open to suggestions.
Council Member Lowe asked how far is the border for hunting. Management Analyst Carlson responded that the border for hunting is the city limits.
Mayor Garcia opened public comment.
Glenn Lambdin; spoke on some of the real issues being that the City is at the mercy of the Department of Fish and Wildlife. Their mission is co-existence. The proposed resolution will get us nothing and suggested that the resolution needed to be worded more strongly and declare bears a threat to public safety, eliminate urbanized bears, and make it sustainable. Suggested working with Assembly Member Holden for assistance with the bear issue.
Pat Alcorn: shared personal experiences with bears visiting her home.
Seeing no one else come forward, Mayor Garcia closed public comment.
City Clerk Aguilar advised that no e-mails had been received for this item.
The Mayor brought the matter back to the Council for comments.
Council Member Goss recommended adding "preserve human life" to the resolution.
Council Member Lowe recommended including statistics in the resolution.
Mayor Garcia asked for a motion.
Council provided staff with direction to update the language in the Resolution and provided recommendations for legislative outreach.
Mayor Garcia resumed the Public Hearing.
Sierra Madre City Council
Regular Meeting Minutes 4-11-2023
The City Attorney recited all the amendments to the resolution as approved by the appellant and applicant.
Recited Amendments:
Exhibit A: Conditions of Approval
GENERAL CONDITIONS
Section 8. The Planning Commission shall annually review CUP 21-19 at its regular meeting on the third Thursday of April to determine compliance with these conditions. The Planning Commission shall review CUP 21-19 as a public hearing item if the Applicant requests a modification to CUP 21-19 pursuant to Planning and Community Preservation Department Condition No. 12. Otherwise, the Planning Commission shall review CUP 21-19 as a discussion item. The Commission will be provided with noise readings and logs of phone calls to the police department related to Alverno. If the Planning Commission determines that one or more of the conditions of approval have been violated, it shall request that the Director of Planning and Community Preservation agendize a public hearing regarding revocation of CUP 21-19, or it shall propose a remediation plan to address the identified violations.
PLANNING AND COMMUNITY PRESERVATION DEPARTMENT
Section 2. Student Body Capacity - The proposed classroom buildings will not generate additional student body capacity beyond that permitted by the 2011 Master Plan (400 students). At all times, Applicant and Property Owner shall comply with all parking requirements as fluctuations in student body capacity occur.
Section 6. Phasing Plan - Submit each phase of the Master Plan development to the Planning and Community Preservation Department for conformity review, as each phase of the Master Plan development is implemented.
A. The Applicant shall construct two sports courts as shown on Exhibit B. The courts shall be completed within fifteen (15) months of the approval of this conditional use permit. Time extensions may be granted in the City Manager's discretion due to:
a. Occurrences of force majeure or
b. Delays in any government agency issuing required permits.
The remaining Phasing Plan is divided into various projects including the conversion of the existing chapel to its former storage use and relocation of the chapel to the Villa; adaptive reuse of the caretaker's home to flexible classrooms; construction of the art classroom addition; demolition of the business office and faculty lounge, construction of the faculty parking area and reconfiguration of the Michillinda parking lot and playground, construction of additional classrooms and administrative office in phases or as a whole, and completion of the multi-purpose building. The remaining projects are not sequential in timing and can be constructed individually or concurrently.
Section 8. Traffic Flow - Drop-off and pick-up of TK-5th grade students shall be through the Michillinda gate, with exiting through the Highland gate. Drop-off and pick-up of 6t.. 8 grade students shall be through the Wilson gate.
Section 9. Night Time Lighting
A. Buildings and Parking Lot - All parking lot lights shall be shielded and directed downward onto the site. No floodlighting shall be located as to shine directly onto any adjacent residential property unless the lighting is low level security lighting that cannot be effective unless it shines onto adjacent residential property.
B. Wayfaring and Pathway Lighting - All wayfaring and pathway lighting shall be low profile fixtures.
C. Sports Courts - There shall be no lighting on the sports courts.
Section 10. General Noise Attenuation -
A. Applicant shall consult with city staff regarding additional vegetation and additional sound damping measures for the sports courts. Priority shall be given to adding plant materials on the Grandview, Michillinda and Highland frontages adjacent to the sports courts.
B. No activities on the sports courts shall be held after 6:30 PM.
C. Applicant will rotate outdoor recreational activities to multiple areas of the campus in consideration of the neighborhood.
D. Lunches will be held in the cafeteria and central campus locations after the end of the 2022-2023 academic year.
E. Recesses and lunches will be staggered such that the entire student body is not at recess or lunch at the same time.
F. There shall be no use of amplified sound for athletic events, including practices and games.
Amplified school events shall be monitored for noise levels that shall not exceed 70dBA at any time as measured from the Alverno campus property line. Should chapter 9.32 of the Sierra Madre Municipal Code be amended in such a way as to create noise standards for schools or Institutional Uses, school events shall not exceed the lower of 70 dBA or the amended noise standards.
Sierra Madre City Council
Regular Meeting Minutes 4-11-2023
Section 11. Noise Attenuation at Michillinda Parking Lot - There shall be no sound amplification devices used on the Michillinda Parking Lot at any time. Use of the Michillinda Parking Lot will be limited exclusively to the following uses:
A. Vehicle Parking related to an authorized use under CUP 21-19 or CUP 22-03; B. Play or recess, physical education, or sporting activities, only where the Applicant's landscape contractor makes a determination that the Multi-Purpose Sports Field is unsafe for those uses due to weather conditions, including but not limited to rain, flooding, or other natural conditions that make it unsafe for children to engage in the listed uses.
C. Ancillary outdoor activities (e.g. track team running through site or children crossing it to reach different destinations)
D. Public safety demonstrations and a gathering space for public safety emergencies.
E. Occasional religious and liturgical uses.
F. For a limited 15-month period (subject to extensions granted by the City Manager) under Planning and Community Preservation Department Condition No. 6(A), the following additional uses are permitted:
a. Basketball for 5-8th grade students during the morning recess; b. physical education classes;
c. and after-school sports.
G. Until the end of the 2022-2023 academic year, the following additional uses are permitted:
a. General play;
b. congregation; and
c. Lunch.
Section 12. Modular Buildings - The Modular buildings shall be removed within fifteen (15) months from the approval date of this CUP. The Planning Commission may grant additional extensions at its discretion at the annual review of CUP 21-19 pursuant to General Condition No.
8. Mayor Garcia asked for a motion.
Mayor Pro Tem Kriebs made a motion to approve the resolution with the amendments, as recited by the City Attorney, and approved by the appellant and applicant.
Council Member Goss seconded the motion.
Ayes: Mayor Edward Garcia, Mayor Pro Tem Kelly Kriebs, and Council Members Gene Goss, Kristine Lowe, and Robert Parkhurst
Noes:
Absent: None.
Abstain: None.
The motion to approve the resolution with the amendments as recited by the City Attorney was approved by a unanimous voice vote.
a. After the meeting, the City Attorney determined that the motion was procedurally incorrect. The City Council could not have approved the Resolution as amended because the proposed conditions of the Resolution were not sufficiently definite. The practical effect of the motion was to direct the City Attorney to return with a revised Resolution that reflects the amendments recited at the April 11th City Council meeting.
FUTURE ITEMS:
Council Member Lowe would like staff to look into the fire department issues with recruitment and retention of key personnel.
ADJOURNMENT:
Mayor Garcia asked for a motion to adjourn the meeting.
Council Member Goss made a motion to adjourn the meeting.
Mayor Pro Tem Kriebs seconded the motion.
Sierra Madre City Council
Regular Meeting Minutes 4-11-2023
Edward Garcia, Mayor
Minutes taken and prepared by
Amber Tardif, Deputy City Clerk
Reviewed by:
Quatgular
Laura Aguilar, City Clerk
Sierra Madre City Council
Regular Meeting Minutes 4-11-2023