Agenda packet — Sierra Madre City Council, April 8, 2025 (part 1 of 2)

CITY COUNCIL

MEETING AGENDA PACKET
Tuesday, April 8, 2025
5:30 pm
Sierra Madre City Council Chambers
232 W. Sierra Madre Boulevard
Sierra Madre, California 91024
Mayor Robert Parkhurst, Mayor Pro Tempore Kristine Lowe Council Members: Edward Garcia, Gene Goss, and Kelly Kriebs `
AGENDA

REGULAR MEETING

SIERRA MADRE CITY COUNCIL
Robert Parkhurst, Mayor
Kristine Lowe, Mayor Pro Tem
Edward Garcia, Council Member
Gene Goss, Council Member
Kelly Kriebs, Council Member
Sue Spears, City Treasurer
Tuesday, April 8, 2025
5:30 pm
City of Sierra Madre
City Council Chambers
232 W. Sierra Madre Boulevard
Sierra Madre, California 91024
The Brown Act provides the public with an opportunity to make public comments at any public meeting; As an alternative, public comment may be made by e-mail to [email protected] by 3:00PM on the day of the meeting. Emails will be acknowledged at the Council meeting, filed into public record, and scanned onto the City website for public review.

The meeting will be streamed live on the City’s website at www.cityofsierramadre.com, on Foothills Media website at http://www.foothillsmedia.org/sierramadre and broadcast on Government Access Channel 3 (Spectrum)

CODE OF CONDUCT
The purpose of a City Council meeting is to conduct City business. Members of the public that behave in a manner that interrupts or obstructs the Council’s ability to conduct City business may be asked to leave the meeting. Any and all demonstrations which disrupt, interrupt, or obstruct the Council’s ability to conduct City business are prohibited. No signs, posters or other large objects shall be brought into the Council Chambers or other meeting place if doing so would disrupt, disturb or otherwise impede the orderly course of the meeting.

CALL TO ORDER/ROLL CALL MEMBERS OF THE CITY COUNCIL
Mayor Parkhurst, Mayor Pro Tem Lowe, Council Member Garcia, Council Member Goss, Council Member Kriebs

PLEDGE OF ALLEGIANCE AND INSPIRATION
Mayor Pro Tem Kristine Lowe

APPROVAL OF MEETING AGENDA
Vote of the City Council to proceed with City business.

COUNCIL OUT FROM CLOSED SESSION
No Closed Sessions were held during the period between March 25, 2025, and April 8, 2025

APPROVAL FOR READING RESOLUTIONS AND ORDINANCES
Vote of the City Council to read all Ordinances and Resolutions by title only and waive the reading in full.

APPROVAL OF MEETING MINUTES
Approval of March 25, 2025, Regular City Council meeting minutes

MAYOR AND CITY COUNCIL REPORTS
Reporting of Council Members' activities related to City business.

PUBLIC PARTICIPATION CODE OF CONDUCT
The Council requests that participants refrain from making personal, slanderous, profane, or disruptive remarks. A person who continues to disrupt the orderly conduct of the meeting after being warned by the Mayor or designee to cease the disruption may be precluded from further participation in the meeting. No signs, posters, or other large objects shall be brought into official meeting places if doing so would disrupt, disturb, or otherwise impede the orderly course of the meeting.

PUBLIC COMMENT
The Council will listen to the public on any item on the agenda. In addition, the Council will devote time for public comment on items not on the agenda. Addressing the City Council from the audience is not permitted; all comments addressing the Council must be made from the podium. Only public comment made from the podium will be recognized by the City Council and entered into public record.

Providing Public Comment For Items on the Meeting Agenda Persons wishing to speak on any item on the agenda will be called during the comment period at the time the agenda item is brought forward. Persons wishing to speak on closed session items have a choice of doing so either immediately prior to the closed session or at the time for comments on items at the open session.

Provide Public Comment for Topics not on the Meeting Agenda Time shall be devoted to provide public comments for items not on the agenda. Under the Brown Act, Council is prohibited from taking action on items not on the agenda.

Providing Public Comment

1. Any person wishing to provide public comment is asked to complete a comment card. Each speaker will be limited to up to three continuous minutes, which may not be delegated or deferred.

2. Comments addressed to the Council shall occur during the appropriate time on the agenda and should not be construed as an opportunity for dialogue.

PRESENTATIONS

1. PROCLAMATION IN RECOGNITION OF NATIONAL LIBRARY WEEK

2. PRESENTATION BY ASSISTANT CITY MANAGER MIGUEL HERNANDEZ ON EATON FIRE/

MID-FEBRUARY WINTER STORM RECOVERY UPDATE

3. PRESENTATION BY KOSMONT COMPANIES ON THE DOWNTOWN MARKET

ASSESSMENT

4. PRESENTATION BY PUBLIC WORKS DIRECTOR ARNULFO YANEZ – LIBRARY UPDATE

ACTION ITEMS
Regardless of staff recommendation on any agenda item, the City Council will consider such matters, including action to approve, conditionally approve, reject, or continue such item.

CONSENT
a) CONSIDERATION OF RESOLUTION 25-21 APPROVING CERTAIN DEMANDS It is recommended that the City Council approve Resolution 25-21 approving payment of City Warrants in the aggregate amount of $339,622.67, Sierra Madre Library Warrants in the aggregate amount of $724.09, and Payroll Transfer in the aggregate amount of $540,053.11; for the Fiscal Year ending June 30, 2025. b) CONSIDERATION OF AWARD OF CONTRACT FOR WATER TREATMENT

GRANULATED ACTIVE CARBON (GAC) REPLACEMENT
It is recommended that the City Council award a contract in the amount of $128,968.67 to Karbonous Inc. for the replacement of virgin carbon in the lead GAC treatment vessels to be completed in Fiscal Year 2024/2025. c) CONSIDERATION OF SUPPORT FOR CLEAN POWER ALLIANCE’S FY 2026

COMMUNITY PROJECT FUNDING REQUEST
It is recommended that the City Council approve letters of support for Clean Power Alliance’s (CPA) FY 2026 community project funding requests, which promote critical facility resilience, building electrification, clean energy access for low- and moderate-income households, and municipal fleet electrification.

PUBLIC HEARING

1. CONSIDERATION OF RESOLUTION 25-22 ADOPTING FISCAL YEAR 2024-2025

BUDGET ADJUSTMENTS AND APPROPRIATING THE AMOUNTS PROJECTED It is recommended that the City Council conduct a Public Hearing, receive testimony, and consider the adoption of the amended Fiscal Year 2024-2025 budget.

2. 2025 SEMI-ANNUAL REVIEW OF CONDITIONAL USE PERMIT 22-03 (CUP 22- 03) FOR PRIVATE RENTAL EVENTS AND FILMING AT THE VILLA DEL SOL D’ORO LOCATED WITHIN THE ALVERNO HEIGHTS ACADEMY CAMPUS ADDRESSED AT 200 NORTH MICHILLINDA AVENUE
It is recommended that the City Council conduct an Annual Review of Conditional Use Permit 22-03 permitting the use of the Villa Del Sol d’Oro (Villa) for-profit special events pursuant to adopted City Council Resolution 24-64 and consider all pertinent materials and testimonies.

DISCUSSION

1. CONTINUATION OF SIDEWALK REPAIR PROGRAM- IMPLEMENTATION OF ZONES 1 & 3 (FY 2024-2025)
It is recommended that the City Council receive and file the implementation of the Sidewalk Repair Program in Zones 1 and 3 for FY 2024-2025 under the city’s existing four-year contract with Precision Concrete Cutting.

2. STRATEGIC PLAN UPDATE
It is recommended that the City Council review the updated Strategic Plan and provide City staff with any changes in organization or substance.

AVAILABILITY OF AGENDA MATERIALS
Materials related to items on this agenda are available for public inspection on the City’s website at www.cityofsierramadre.com.

LIVE BROADCASTS
Regular City Council meetings are broadcast live on Cable Channel 3 and rebroadcast on Wednesday and Saturday at 5:30 p.m.

MEETING ASSISTANCE
If you require special assistance to participate in this meeting, please call the City Clerk’s office at (626) 355-7135 at least 48 hours prior to the meeting.

ADJOURNMENT
The City Council will adjourn to a meeting to take place on April 22, 2025.

MEETING MINUTES

REGULAR MEETING

SIERRA MADRE CITY COUNCIL
Robert Parkhurst, Mayor
Kristine Lowe, Mayor Pro Tem
Edward Garcia, Council Member
Gene Goss, Council Member
Kelly Kriebs, Council Member
Sue Spears, City Treasurer
Tuesday, March 25, 2025
5:30 pm
City of Sierra Madre
City Council Chambers
232 W. Sierra Madre Boulevard
Sierra Madre, California 91024
The Brown Act provides the public with an opportunity to make public comments at any public meeting; As an alternative, public comment may be made by e-mail to [email protected] by 3:00PM on the day of the meeting. Emails will be acknowledged at the Council meeting, filed into public record, and scanned onto the City website for public review.

CALL TO ORDER/ROLL CALL MEMBERS OF THE CITY COUNCIL
Mayor Parkhurst called the meeting to order at 5:31 p.m. City Clerk Aguilar called the roll.

Present: Mayor Robert Parkhurst, Council Member Edward Garcia, and Council Member Gene Goss

Absent: Mayor Pro Tem Kristine Lowe (excused)
Council Member Kelly Kriebs (excused)
Also Present: Aleks Giragosian, City Attorney
Jose Reynoso, City Manager
Miguel Hernandez, Assistant City Manager
Laura Aguilar, Deputy City Manager/City Clerk
Anthony Rainey, Director of Finance
Fire Chief Brent Bartlett
Police Chief Gustavo Barrientos
Police Captain Henry Amos
Arnulfo Yanez, Public Works Director
James Carlson, Senior Management Analyst
Clare Lin, Director of Planning and Community Preservation Joshua Wolf, Senior Planner

PLEDGE OF ALLEGIANCE AND INSPIRATION
Council Member Garcia led the audience in the Pledge of Allegiance.

APPROVAL OF MEETING AGENDA
Vote of the City Council to proceed with City business.

Council Member Garcia asked to pull Consent item F to Discussion. Mayor Parkhurst suggested that it be placed on the agenda as the second Discussion item.

Council Member Garcia made a motion to approve the agenda, moving Consent item F to Discussion item, number 2.

Council Member Goss seconded the motion.

Mayor Parkhurst called for a vote of the Council:

Ayes: Mayor Parkhurst, Council Member Garcia, and Council Member Goss Noes: None.

Absent: Mayor Pro Tem Kristine Lowe (excused)
Council Member Kelly Kriebs (excused)
Abstain: None.

The motion to move to approve the agenda as amended was approved by a unanimous voice vote by all Members present.

COUNCIL OUT FROM CLOSED SESSION
There were no Closed Session since the City Council adjourned from their last meeting.

APPROVAL FOR READING RESOLUTIONS AND ORDINANCES
Vote of the City Council to read all Ordinances and Resolutions by title only and waive the reading in full.

Mayor Parkhurst called for a vote of the Council:

Council Member Goss made a motion to read all Ordinances and Resolutions by title only and waive the reading in full.

Council Member Garcia seconded the motion
Mayor Parkhurst called for a vote of the Council:

Ayes: Mayor Parkhurst, Council Member Garcia, and Council Member Goss Noes: None.

Absent: Mayor Pro Tem Kristine Lowe (excused)
Council Member Kelly Kriebs (excused)
Abstain: None.

The motion was passed by a unanimous voice vote from all present Members.

APPROVAL OF MEETING MINUTES
Approval of the March 11, 2025 Regular City Council meeting minutes Approval of the March 17, 2025 Special City Council meeting minutes.

City Clerk Aguilar advised the Council that she did not receive e-mailed feedback on either of the minutes.

Mayor Parkhurst asked the Council for amendments to the March 11, 2025 minutes or a motion.  Approval of March 11, 2025, Regular City Council meeting minutes.

Council Member Garcia made a motion to approve the March 11, 2025 minutes as presented Council Member Goss seconded the motion to approve the minutes as presented.

Mayor Parkhurst called for a vote of the Council:

Ayes: Mayor Parkhurst, Council Member Garcia, and Council Member Goss Noes: None.

Absent: Mayor Pro Tem Kristine Lowe (excused)
Council Member Kelly Kriebs (excused)
Abstain: None.

The motion to approve the March 11, 2025 City Council meeting minutes as presented was approved by all Members present.
 Approval of March 17, 2025, Special City Council meeting minutes.

Mayor Parkhurst asked if there were any requests for amendments to the Special Meeting minutes.

Seeing none, Mayor Parkhurst called for a vote of the Council:

Council Member Goss made a motion to approve the minutes as presented.

Council Member Garcia seconded the motion to approve the minutes as presented.

Mayor Parkhurst called for a vote of the Council:

Ayes: Mayor Parkhurst, Council Member Garcia, and Council Member Goss Noes: None.

Absent: Mayor Pro Tem Kristine Lowe (excused)
Council Member Kelly Kriebs (excused)
Abstain: None.

The motion to approve the Special Meeting minutes as presented was approved by all Members present.

MAYOR AND CITY COUNCIL REPORTS
Reporting of Council Members' activities related to City business.

Council Member Goss:

Reported that he attended a joint breakfast meeting with Congresswoman Judy Chu at the Only Place In Town on March 17. It was a public meeting and there were some members of the public in attendance. Representative Chu provided an update on funding for various projects, including public safety and disaster relief from the Eaton Fire and subsequent mud and debris flows during rainy periods.

He also reported attending the Honor’s Award Dinner on March 18 at the Recreation Center; and on March 19 he attended two meetings. The first meeting at 4:00 pm was for the San Gabriel Valley Council of Governments, and the second was the 5:30 pm Planning Commission meeting.

Council Member Garcia:

Reported that he attended the March 4 Chamber of Commerce Board meeting at the Kensington. On March 6 he attended the Senior Community Commission meeting and listened to a presentation on helping our senior community during emergencies and evacuations.

He also attended the March 18 Honor’s Award Dinner. He presented the Wistaria Award to Russ Meek and Fred Thomas, for their service and dedicated work in our community.

Mayor Parkhurst:

Reported that he attended the Ribbon-Cutting event at Fables and Fancies. He also attended the March 17 joint breakfast with Congresswoman Judy Chu and the Honor’s Awards Dinner on March 18.

PUBLIC PARTICIPATION CODE OF CONDUCT
Your participation is welcomed and invited at all City Council meetings. The Council requests that participants refrain from making personal, slanderous, profane, or disruptive remarks. A person who continues to disrupt the orderly conduct of the meeting after being warned by the Mayor or designee to cease the disruption may be precluded from further participation in the meeting. No signs, posters, or other large objects shall be brought into official meeting places if doing so would disrupt, disturb, or otherwise impede the orderly course of the meeting.

Providing Public Comment

1. Any person wishing to provide public comment is asked to complete a comment card.Each speaker will be limited to up to three continuous minutes, which may not be delegated or deferred.

2. A podium is provided for public comment. Comments addressed to the Council shall occur during the appropriate time on the agenda and should not be construed as an opportunity for dialogue.

Mayor Parkhurst opened Public Comment for items not on the agenda.

City Clerk Aguilar advised that no e-mails had been received in advance of the Council meeting:

Speaker cards were received from:

Glenn Lambdin, 444 Sturtevant: shared that he believed the City needed to increase the Public Works Department by $2 million to maintain City infrastructure.

Michelle Tremblay, Bear Lovers of Sierra Madre: provided an update on efforts to educate the community on living with Bears.

Katrina Hitz-Tough, 658 Orange Dr.: inquired about the City’s intention to maintain the hillsides and brush adjacent to private property in the canyon residential areas.

Mariana Ekizian, Hovesepian School: attended today’s meeting with her 8th grade class. She expressed her thanks to Sierra Madre for it’s dedication to family and community.

Seeing no one else come forward, Mayor Parkhurst closed Public Comment and called Fire Chief Bartlett forward to make his presentation on the Fire Department’s Annual Public Safety Report.

PRESENTATIONS

1. ANNUAL PUBLIC SAFETY REPORT FROM THE SIERRA MADRE FIRE DEPARTMENT.

This report, along with the Power Point Presentation, was presented by Fire Chief Bartlett

2. ANNUAL PUBLIC SAFETY REPORT FROM THE SIERRA MADRE POLICE DEPARTMENT.

This report, along with the Power Point Presentation, was presented by Police Chief Barrientos.

ACTION ITEMS
Regardless of staff recommendation on any agenda item, the City Council will consider such matters, including action to approve, conditionally approve, reject, or continue such item.

CONSENT
City Clerk Aguilar presented the following reports:
a) CONSIDERATION OF RESOLUTION 25-19 APPROVING CERTAIN DEMANDS It is recommended that the City Council approve Resolution 25-19 approving payment of City Warrants in the aggregate amount of $334,518.15, Sierra Madre Library Warrants in the aggregate amount of $492,678.60, and Payroll Transfer in the aggregate amount of $586,163.57; for the Fiscal Year ending June 30, 2025. b) CONSIDERATION OF AWARD OF GENERAL CONTRACTOR SERVICES CONTRACT TO TAYLOR TENNIS COURTS INC. FOR THE 2025 SIERRA VISTA PARK PICKLEBALL CONVERSION PROJECT IN AN AMOUNT NOT TO EXCEED $133,866
It is recommended that the City Council approve and award a professional general contractor services contract to Taylor Tennis Courts, Inc. c) CONSIDERATION AWARD OF PROFESSIONAL ARCHITECTURAL &
ENGINEERING SERVICES FOR RESTORATION & RENOVATIONS PROJECTS:

LIZZIES TRAIL INN & THE RICHARDSON HOUSE HISTORICAL MUSEUM CONTRACT TO TSK ARCHITECTS, IN AN AMOUNT NOT TO EXCEED $77,500 It is recommended that the City Council award TSK Architects a professional architectural services contract. The preparation of plans and specifications for the restoration and renovation of Lizzies Trail Inn and The Richardson House Museum in an amount not exceeding $77,500.
d) GENERAL PLAN AND HOUSING ELEMENT ANNUAL PROGRESS REPORTS It is recommended that the City Council accept, receive and direct staff to file the General Plan (GP) and Housing Element (HE) Annual Progress Reports (APRs) and file these 2024 GP and HE APRs with the California Department of Housing and Community Development (HCD) and Office of Planning and Research (OPR). e) CONSIDERATION TO AMEND THE 2024/25 CAPITAL IMPROVEMENT BUDGET

FOR THE PUBLIC WORKS DEPARTMENT EQUIPMENT UPGRADE
It is recommended that the City Council approve a budget amendment to reallocate and increase the Capital Improvement Fund by $34,899.51 to purchase a Caterpillar Inc. Model 920 Wheel Loader.
f) REVIEW OF FY 2024/2025 GANN APPROPRIATIONS LIMIT CALCULATION AND

EXTERNAL AUDIT CONFIRMATION
No action is required. It is recommended that the City Council receive and file this informative report. Moved to Discussion #2
Mayor Parkhurst brought the matter to the Council for questions then opened public comment.

Susan Gallagher, Sunnyside Avenue: expressed her support for TSK Architects for renovations to the Richardson House and Lizzie’s Trail Inn.

Seeing no one else come forward, the Mayor closed Public Comment and brought the matter back to the Council for discussion and/or a motion.

Council Member Goss made a motion to approve Consent items a-e.

Council Member Garcia seconded the motion.

Mayor Parkhurst called for a vote of the Council:

Ayes: Mayor Parkhurst, Council Member Garcia, and Council Member Goss Noes: None.

Absent: Mayor Pro Tem Kristine Lowe (excused)
Council Member Kelly Kriebs (excused)
Abstain: None.

The motion to approve Consent items a-e was approved by a unanimous voice vote by all Members present.
7:37 pm – Mayor Parkhurst called for a brief recess
7:48 pm – The City Council reconvened their meeting.

DISCUSSION

1. CONSIDERATION OF ORDINANCE NO. 1480-U APPROVING AN UNCODIFIED

URGENCY ORDINANCE TO STREAMLINE AND REDUCE THE COST OF

REDEVELOPMENT OF STRUCTURES IMPACTED BY THE EATON FIRE
It is recommended that the City Council adopt Ordinance No. 1480-U approving an uncodified urgency ordinance to streamline and reduce the cost of redevelopment of structures impacted by the Eaton Fire.

This report was presented to the City Council by City Attorney Giragosian.

Mayor Parkhurst brought the matter to the Council for questions then opened public comment.

Katrina Hitz-Tough, 658 Orange Dr.: supported a streamlined process for homes damaged or destroyed by the Eaton Fire, and recommended expanding that process to include properties that are in high-risk areas.

Sander Zandbergen, 800 Skyland Dr.: agreed with the previous speaker. He appreciated the intent of the ordinance but believed it does not go far enough.

Seeing no one else come forward, the Mayor closed Public Comment and brought the matter back to the Council for discussion and/or a motion.

Council Member Goss made a motion to amend Section 23 for the Ordinance to read “recommend a historic resources evaluation”, and adopt Urgency Ordinance 1480-U.

Council Member Garcia seconded the motion.

Mayor Parkhurst called for a vote of the Council:

Ayes: Mayor Parkhurst, Council Member Garcia, and Council Member Goss Noes: None.

Absent: Mayor Pro Tem Kristine Lowe (excused)
Council Member Kelly Kriebs (excused)
Abstain: None.

The motion to adopt Ordinance 1480-U as amended was approved by a unanimous voice vote by all Members present.

2. REVIEW OF FY 2024/2025 GANN APPROPRIATIONS LIMIT CALCULATION AND EXTERNAL AUDIT CONFIRMATION (formerly on the Consent Calender but moved to discussion by vote of the City Council)
No action is required. It is recommended that the City Council receive and file this informative report.

This report was presented by Director Rainey.

Mayor Parkhurst opened for Public Comment. Seeing no one come forward, the Mayor brought the matter back to the Council for further discussion.

The report was informative and no action was required by the City Council.

3. CONSIDERATION OF ORDINANCE NO. 1481 AMENDING CHAPTER 3.40 (CLAIMS AND CLAIMS PROCEDURES) OF TITLE 3 (REVENUE AND FINANCE) OF THE

SIERRA MADRE MUNICIPAL CODE TO AUTHORIZE THE CITY MANAGER TO ALLOW, COMPROMISE, OR SETTLE CLAIMS UP TO $50,000 (formerly Discussion item #2 but moved to Discussion #3 by vote of the City Council) It is recommended that the City Council introduce for first reading Ordinance No. 1481, amending Chapter 3.40 (Claims and Claims Procedures) of Title 3 (Revenue and Finance) of the Sierra Madre Municipal Code, to authorize the City Manager to allow, compromise, or settle claims up to $50,000.

This report was presented to the City Council by City Attorney Giragosian.

Mayor Parkhurst brought the matter to the Council for questions then opened public comment.

Glenn Lambdin, 444 Sturtevant: was not supportive of granting the City Manager the authority to settle claims and felt that the authority should remain with the City Council.

Seeing no one else come forward, the Mayor closed Public Comment and brought the matter back to the Council for discussion and/or a motion.

Council Member Garcia made a motion to approve Ordinance 1481 for first reading.

Council Member Goss seconded the motion.

Mayor Parkhurst called for a vote of the Council:

Ayes: Mayor Parkhurst, Council Member Garcia, and Council Member Goss Noes: None.

Absent: Mayor Pro Tem Kristine Lowe (excused)
Council Member Kelly Kriebs (excused)
Abstain: None.

The motion to approve first reading of Ordinance 1481 was approved by a unanimous voice vote by all Members present.

4. STRATEGIC PLAN UPDATE
It is recommended that the City Council review the updated Strategic Plan and provide City staff with any changes in organization or substance.

Mayor Parkhurst noted that the time was 10:00 pm and asked for a motion to continue the Strategic Plan Update to a future meeting.

Council Member Goss made the motion to continue the discussion of the Strategic Plan Update to a future meeting.

Council Member Garcia seconded the motion.

Mayor Parkhurst called for a vote of the Council:

Ayes: Mayor Parkhurst, Council Member Garcia, and Council Member Goss Noes: None.

Absent: Mayor Pro Tem Kristine Lowe (excused)
Council Member Kelly Kriebs (excused)
Abstain: None.

The motion was approved by a unanimous voice vote by all Members present.

FUTURE AGENDA ITEMS
Mayor Parkhurst asked the Council if they had any items they wanted to discuss at a future meeting.  Council Member Goss asked for a historical assessment of the Eaton Fire burn areas, in collanoration with the Sierra Madre Historical Preservation Society.

ADJOURNMENT
Mayor Parkhurst asked for a motion to adjourn the meeting.

Council Member Goss made a motion to adjourn the meeting.

Council Member Garcia seconded the motion.

Mayor Parkhurst called for a vote of the Council:

Ayes: Mayor Parkhurst, Council Member Garcia, and Council Member Goss Noes: None.

Absent: Mayor Pro Tem Kristine Lowe (excused)
Council Member Kelly Kriebs (excused)
Abstain: None.

The meeting was adjourned at 10:05pm to a Regular City Council meeting scheduled for April 8, 2025. ____________________________
Robert Parkhurst
Mayor
Mintues taken by:
_____________________________
City Clerk Laura Aguilar

ACTION ITEMS
Regardless of staff recommendation on any agenda item, the City Council will consider such matters, including action to approve, conditionally approve, reject, or continue such item.

PUBLIC HEARING
The appellant and/or applicant will each be provided a total of ten (10) minutes to address their item. A portion of their allotted time may be reserved for rebuttal or a summary conclusion at the close of public comment. All other speakers will be limited to a total of three continuous minutes, which cannot be delegated. These rules will be enforced but may be changed by appropriate City Council action.

AVAILABILITY OF AGENDA MATERIALS
Materials related to items on this agenda are available for public inspection on the City’s website at www.cityofsierramadre.com.

LIVE BROADCASTS
Regular City Council meetings are broadcast live on Cable Channel 3 and rebroadcast on Wednesday and Saturday at 5:30 p.m.

MEETING ASSISTANCE
If you require special assistance to participate in this meeting, please call the City Clerk’s office at (626) 355-7135 at least 48 hours prior to the meeting.

ADJOURNMENT
The City Council will adjourn to a meeting to take place on April 8, 2025.

City of Sierra Madre
Agenda Report
TO: Mayor and City Council
FROM: Anthony Rainey, Finance Director
REVIEWED BY: Jose Reynoso, City Manager
DATE: April 8th, 2025
SUBJECT: APPROVAL OF WARRANTS FOR PAYMENT

STAFF RECOMMENDATION
Staff recommends the City Council approve payment of the following:
 Outstanding Obligated City Warrants: $339,622.67
 Outstanding Obligated Sierra Madre Library Warrants: $724.09  Payroll Transfer: $540,053.11

ALTERNATIVES

1. Approve the requested ratifications.

2. Direct staff to return with additional information.

SUMMARY
To ratify means to formally approve or confirm a decision or action, making it officially valid. In this context, it ensures that the City Council affirms the payment of public funds after a thorough review process. The City Council is requested to ratify warrants and approve checks issued for payment, as certified by the Director of Finance. These payments have been reviewed for compliance with the City’s approved budget, financial policies, and authorized spending limits.

Ratification by the City Council formally authorizes the disbursement of public funds, ensuring transparency, accountability, and adherence to sound fiscal management practices.

Attachment 1A – Warrant Register Post Date 4/8/25 - provides an aggregated breakdown of the warrants, including descriptions (e.g. categories of payments), amounts, and corresponding fiscal year allocations. Note that the last page It serves as a reference document to support the warrant approvals requested in this report, ensuring transparency and accountability in financial transactions. The attachment includes details on general warrants, utility bills, library warrants, and payroll transfers.

Robert Parkhurst, Mayor
Kristine Lowe, Mayor Pro Tem
Edward Garcia, Council Member
Gene Goss, Council Member
Kelly Kriebs, Council Member
Sue Spears, City Treasurer

Page 2 of 4 ends

Following Attachment 1A, the Check Approval Register provides a comprehensive record of financial disbursements by the City of Sierra Madre, detailing payment transactions, vendor information, and check dates to ensure transparency and accountability. Additionally, the Payroll Summary Register outlines payroll disbursements, including total earnings, employer expenses, and overall payroll costs for each pay period. The total payroll expenditure for the most recent pay period (PR #7) for Date 3/27/25:

Total Earnings (Salaries) @ $386,957.20 plus Employer Benefits1 @$153,095.91 = Total @ $540,053.11, This aligns with the payroll transfer amount listed in Attachment 1A. These records collectively support the accuracy and legitimacy of the financial transactions presented for approval.

ANALYSIS
State and City Requirements: The approval of warrants for payment by the City Council is a procedural requirement established under the California Government Code (§ 37208) and the Sierra Madre Municipal Code (§ 3.04.010). The City utilizes resolutions to approve warrants in accordance with Chapter 3.04 - Administration of Fiscal Matters under Title 3 - Finance of the Sierra Madre Municipal Code. These provisions outline the procedures and regulations governing the issuance and management of payment warrants, ensuring transparency, accountability, and compliance in financial transactions involving public funds.

Warrant: A "warrant" is a written authorization directing the payment of money to vendors, contractors, or service providers for goods or services rendered to City departments. These measures ensure that public funds are used appropriately and in alignment with City policies and legal requirements.

Purpose of the Process: The primary purpose of this process is to confirm that all payments align with the City’s budgetary allocations, procurement policies, and service agreements.

Approval by the City Council serves as a critical management control, ensuring that expenditures are lawful, necessary, and consistent with City priorities. Department Heads review and verify invoices, while City staff maintain robust internal controls through proper documentation, authorization workflows, and reconciliation procedures.

Warrant for Payment Report: This attached report, commonly referred to as the Check Approval Register, provides a detailed account of payees, payment amounts, and purposes.

This tool allows the City Council and staff to actively monitor expenditures, ensuring financial oversight, fostering public trust, and reinforcing fiscal responsibility. Failure to adhere to these practices could expose the City to financial risks, compliance issues, and diminished public confidence.

Check Approval Register Overview: The Check Approval Register is generated using the City's Enterprise Resource Planning (ERP) system, Tyler Technologies Pro 10. This report offers a comprehensive overview of financial disbursements, including payee names, payment amounts, dates, and purposes. By providing a clear and detailed record of financial transactions, the register promotes transparency and ensures public funds are utilized effectively. This level of detail allows City Council members and residents to track municipal expenditures and reinforces accountability in financial management. The following are key fields from the Check Approval Register and their definitions:

Page 3 of 4 ends

1. Packet: Refers to a batch of payment transactions processed together, often linked to a specific date or approval cycle.

2. Vendor Set: Identifies the category or group of vendors (e.g., utilities, general, or project-specific).

3. Vendor Number: A unique identifier assigned to each vendor for tracking and referencing purposes.

4. Vendor Name: The name of the individual or organization receiving the payment.

5. Bank Code: A code representing the bank account from which the payment is drawn.

6. Payment Type: Specifies the method of payment, such as check, electronic funds transfer (EFT), or wire transfer.

7. Invoice #: The unique number associated with the vendor's invoice, serving as a reference for the payment.

8. Invoice Description: A brief summary of the goods or services rendered, as described on the invoice.

9. Account Number: The City’s general ledger account charged for the payment, structured as follows:
a. Fund Code: (e.g., 10000) Identifies the fund, such as the General Fund. b. Department Code: (e.g., 81200) Indicates the responsible department, such as Public Works.
c. Object Code: (e.g., 52200) Specifies the type of expenditure, such as contractual services.

10. Distribution Amount: The amount allocated to a specific account, showing how the payment is distributed across budget line items.

These fields ensure accuracy, transparency, and accountability in financial reporting and expenditure tracking, aligning with the City’s commitment to sound fiscal management practices. This process not only fulfills legal and procedural requirements but also underscores the City's dedication to effective governance and responsible stewardship of public funds.

STRATEGIC PLAN CORRELATION
Not applicable.

FINANCIAL REVIEW/SOURCE OF FUNDING
The payments presented for ratification have been made in accordance with the City’s approved budget for the fiscal year. All expenditures are charged to their respective funds and accounts as outlined in the City’s financial plan. The warrants, library payments, and payroll transfers were funded from the General Fund, Special Revenue Funds, and other designated

Page 4 of 4 ends

funding sources, ensuring compliance with budgetary allocations and authorized spending limits. No unbudgeted or unauthorized expenses are included in this report.

ENVIRONMENTAL (CEQA)
Not applicable.

PUBLIC NOTICE PROCESS
This item has been noticed through the regular agenda notification process. Copies of this report can be accessed on the City’s website at www.cityofsierramadre.com.

Attachments
A- Warrant Resolution 25-21
B- Warrant Package
1 These typically include: Payroll Taxes – Employer-paid portions of Social Security, Medicare (FICA), and state/federal unemployment taxes (FUTA/SUTA). Retirement Contributions – Employer contributions to pension plans or retirement accounts, such as CalPERS (California Public Employees' Retirement System). Health and Benefits Costs – Employer-provided health insurance, dental, vision, life insurance, or other employee benefits. Workers’ Compensation Insurance – Employer-paid premiums for workers' compensation coverage. Other Employer Liabilities – Any additional costs required by employment agreements, union contracts, or city policies.

RESOLUTION NUMBER 25-21

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SIERRA MADRE

APPROVING CERTAIN DEMANDS
WHEREAS, Government Code sections 37208-37209 authorize the City Council to ratify and approve warrants or checks drawn in payment of demands certified or approved by the Director of Finance as conforming to the budget; and, WHEREAS, the following demands have been reviewed and approved by the Finance Director; and,
WHEREAS, the Finance Director has verified that appropriated funds are available for payment thereof; and,
WHEREAS, the register of audited demands has been submitted to the City Council for approval; and
WHEREAS, City Warrants are the payment of bills, invoices and contractual obligations incurred by the City of Sierra Madre during the period enumerated therein, based on the approved fiscal year budget and existing budgetary authority, Municipal Code authority, or prior policy direction by the City Council; and WHEREAS, Payroll Transfer is the transfer of funds to cover the payroll costs for all City employees for the period enumerated therein.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Sierra Madre does hereby approve payment of City Warrants in the aggregate amount of $339,622.67; Sierra Madre Library Warrants in the aggregate amount of $724.09; and Payroll Transfer in the aggregate amount of $540,053.11 for the fiscal year ending June 30, 2025
APPROVED AND ADOPTED this 8
th day of April 2025.
_____________________________________
Mayor, City of Sierra Madre, California
I hereby certify that the foregoing Resolution Number 25-21 was adopted by the City Council of the City of Sierra Madre at a regular meeting held on the 8th day of April 2025.

AYES:

NOES:

ABSTAIN:

ABSENT:
_____________________________________
City Clerk, City of Sierra Madre, California
City of Sierra Madre
Department of Finance
Warrant Register Recap
City Council Meeting of April 8, 2025

CITY OF SIERRA MADRE AND SIERRA MADRE LIBRARY
City of Sierra Madre Warrants …..……….………….…….……..……….……..$339,622.67 Sierra Madre Library Warrants……...…..……..……………….…………….…….....$724.09 Payroll Transfer……..…..............………..……………………………………….$540,053.11

279687.v2
373079.1
TO: Honorable Mayor and Members of the City Council
FROM: Steven McGee, Public Works/Utilities Manager
REVIEWED BY: Jose Reynoso, City Manager
DATE: April 8, 2025
SUBJECT: WATER TREATMENT GRANULAR ACTIVATED CARBON
(GAC) REPLACEMENT

STAFF RECOMMENDATION
Staff recommends that the City Council award a contract in the amount of $128,968.67 to Karbonous Inc. for the replacement of virgin granular activated carbon in the City’s five lead GAC treatment vessels during Fiscal Year 2024–2025.

ALTERNATIVES

1. The City Council may accept Staff’s recommendation to award Karbonous Inc. a contract to replace GAC in five lead water treatment vessels in an amount not to exceed $128,968.67

2. The City Council may reject all bids, and direct Staff to solicit additional proposals.

EXECUTIVE SUMMARY
The GAC Treatment vessels located at the City Yard were installed in 2006. There are 10 vessels each containing 20,000 lbs. of granulated virgin coconut shell carbon.

GAC is used as a water treatment method to remove Volatile Organic Compounds (VOC’s) from our groundwater supply. Replacement of the carbon media in the GAC vessels is a necessary process in the treatment of our water supply. Staff is recommending that the City Council award a contract in the amount of $128,968.67 to Karbonous Inc. for the replacement of spent carbon with virgin coconut shell carbon in our lead GAC treatment vessels in Fiscal Year 2024/2025.

City of Sierra Madre

AGENDA REPORT
Robert Parkhurst, Mayor
Kristine Lowe, Mayor Pro Tem
Edward Garcia, Council Member
Gene Goss, Council Member
Kelly Kriebs, Council Member
Sue Spears, City Treasurer
279687.v2
373079.1

ANALYSIS
Background: The GAC Treatment Vessels located in the City Yard were installed in 2006. The vessels are designed to remove Volatile Organic Compounds (VOCs) currently found in our groundwater. The City’s groundwater wells #3, #5, and #6 contain trace amounts of Volatile Organic Compounds (VOCs), specifically Trichloroethylene (TCE) and Tetrachloroethylene (PCE) — common industrial solvents that, in higher concentrations, can pose health risks.

Although the levels detected are very low and well below regulatory limits, the City proactively treats this water to ensure continued compliance with state and federal drinking water standards and to protect public health. Each of the City’s 10 GAC treatment vessels contains 20,000 pounds of granular activated carbon, which serves as the primary filtration media for removing contaminants from the water supply. This substantial volume is necessary to effectively treat the City’s groundwater and ensure a consistent and reliable level of water quality for the community.

As part of the 2024/2025 maintenance cycle, the City will remove the spent (used) carbon from the five lead GAC treatment vessels and replace it with virgin coconut shell carbon, which is known for its high adsorption capacity and effectiveness in removing contaminants. This replacement is a critical step in maintaining the performance of the water treatment system and ensuring continued protection of public health through high-quality drinking water.

Challenge: Depending on contamination levels, replacement virgin coconut shell carbon has a lifespan in our lead treatment vessels of up to 12 months. State Water Resources Control Board (SWRCB) requires the GAC media to be replaced when the 5 lead vessels 100% sample port reaches 75% of the MCL. Staff monitors monthly GAC sampling to assess saturation percentage levels. Once the 100% ports reaches 50% of the MCL the vessels appear to be fully saturated and in need of change out.

During a change out, the lag vessels transition to the lead position, while the newly refilled vessels take the lag position. This rotation means that each batch of media remains in service for approximately two years.

In addition, if the carbon media remains in the vessels for more than one year in the lag position and another year in the lead position, then it can begin to compact, reducing its effectiveness and restricting water flow. Media compaction not only diminishes treatment efficiency but can also place stress on the system, potentially leading to increased maintenance needs and operational costs. Timely replacement helps prevent these issues and ensures the system continues to function as designed. Staff uses both contamination levels as well as compaction duration to determine appropriate media change out times.

Acquisition: In March of 2025, staff solicited bids for the replacement of 100,000 lbs. of GAC in its treatment vessels. Four vendors submitted bids for the 2024/2025 GAC replacement project:
279687.v2
373079.1
Bidder Bid
Karbonous Inc. $ 128,968.67
Carbon Activated Corporation $ 141,000.00
Carbon Supply $ 149,500.00
Calgon Carbon Corporation $ 152,095.00
Karbonous Inc. submitted the lowest full-price bid for the current GAC replacement project. Karbonous successfully completed GAC replacements for the City in December 2020. Staff worked with Karbonous in December 2020 and successfully replaced the 100,000 lbs. of spent media in the 5 lead vessels with no issues.

ENVIRONMENTAL(CEQA)
This project, consisting of the replacement of spent carbon, is categorically exempt from review under CEQA pursuant to Guidelines section 15302, subdivision (c), which exempts “replacement or reconstruction of existing structures and facilities where the new structure will be located on the same site as the structure replaced and will have substantially the same purpose and capacity as the structure replaced, including… (c) Replacement or reconstruction of existing utility systems and/or facilities involving negligible or no expansion of capacity.”

STRATEGIC PLAN CORRELATION
This project directly supports the City’s strategic goals in the areas of Goal 3:
 Goal 3 Objective 3.1 Strategically Align Infrastructure Improvements with Population Growth – By ensuring timely replacement of carbon, we ensure that infrastructure capacity meets the needs of our population.

PUBLIC NOTICE PROCESS
This item has been noticed through the regular agenda notification process. Copies of this report can be accessed on the City’s website at www.cityofsierramadre.gov.

FISCAL IMPACT
Funding for this project was allocated in the FY 2024–2025 Water Division budget under Account 71000.81100.53209, with a total of $150,000.00 budgeted based on prior bid history. The selected bid from Karbonous Inc., totaling $128,968.67, results in a cost avoidance of $21,031.33. These residual funds will remain in the Water Department 279687.v2
373079.1
portion of the Capital Improvement Program (CIP) and be applied toward future water main replacement projects.

PUBLIC NOTICE
This item has been noticed through the regular agenda notification process. Copies of this report can be accessed on the City’s website at www.cityofsierramadre.com.

ATTACHMENTS:

A. List of bids
B. Contract

AGREEMENT

GRANULAR ACTIVATED CARBON (GAC) REPLACEMENT
SPECIFICATION NO. Due 2024/2025

IN THE CITY OF SIERRA MADRE, CALIFORNIA
THIS AGREEMENT (“AGREEMENT”) is made and entered into for the above-stated project this 8
th
day of April, 2025, BY AND BETWEEN the City of Sierra Madre, a municipal corporation, hereafter designated as “AGENCY”, and Karbonous Inc, a California (State) corporation, hereafter designated as “CONTRACTOR.”
WITNESSETH that AGENCY and CONTRACTOR have mutually agreed as follows:

ARTICLE I: Contract Documents
The contract documents for the GRANULAR ACTIVATED CARBON (GAC) REPLACEMENT , SPECIFICATION NO. Due 2024/2025, shall consist of the Notice Inviting Sealed Bids, Instructions To Bidders, Bid Proposal, Bid Schedule, Standard Specifications, Special Provisions, and all referenced specifications, plans, details, standard drawings, and appendices; together with two signed copies of the AGREEMENT, two signed copies of required bonds; one copy of the insurance certificates, permits, notices, and affidavits; and also including any and all addenda or supplemental agreements clarifying, amending, or extending the work contemplated as may be required to ensure its completion in an acceptable manner (collectively referred to herein as the “Contract Documents”). All of the provisions of the Contract Documents are made a part hereof as though fully set forth herein.

ARTICLE II: Scope of Work
For and in consideration of the payments and agreements to be made and performed by AGENCY, CONTRACTOR agrees to furnish all materials and equipment and perform all work required for the above-stated project, and to fulfill all other obligations as set forth in the aforesaid Contract Documents.

AGENCY hereby employs CONTRACTOR to provide the materials, do the work, and fulfill the obligations according to the terms and conditions herein contained and referred to, for the prices provided herein, and hereby contracts to pay the same at the time, in the manner, and upon the conditions set forth in this AGREEMENT.

In entering into a public works contract or a subcontract to supply goods, services, or materials pursuant to this AGREEMENT, CONTRACTOR offers and agrees to assign to the AGENCY all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the Cartwright Act (Chapter 2 (Section 16700, et seq.) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services, or materials pursuant to the public works contract or the subcontract. This assignment shall be made and become effective at the time the awarding body tenders final payment to CONTRACTOR, without further acknowledgment by the parties.

Such compensation shall cover all expenses, losses, damages, and consequences arising out of the nature of the work during its progress or prior to its acceptance including those for well and faithfully completing the work and the whole thereof in the manner and time specified in the aforesaid Contract Documents; and also including those arising from actions of the elements, unforeseen difficulties or obstructions encountered in the prosecution of the work, suspension or discontinuance of the work, and all other unknowns or risks of any description connected with the work. Such unforeseen difficulties or obstructions includes any act of God, the elements, strike, walkout, or any other cause beyond CONTRACTOR’s reasonable control that occurs before AGENCY accepts the work as complete.

B. This AGREEMENT is subject to the provisions of Article 1.7 (commencing at Section 20104.50) of Division 2, Part 3 of the Public Contract Code regarding prompt payment of CONTRACTORs by local governments. Article 1.7 mandates certain procedures for the payment of undisputed and properly submitted payment requests within 30 days after receipt, for the review of payment requests, for notice to CONTRACTOR of improper payment requests, and provides for the payment of interest on progress payment requests which are not timely made in accordance with that Article. This AGREEMENT hereby incorporates the provisions of Article 1.7 as though fully set forth herein.

C. At the request and expense of CONTRACTOR, securities equivalent to the amount withheld shall be deposited with AGENCY, or with a state or federally chartered bank in this state as the escrow agent, who shall then pay those moneys to CONTRACTOR upon AGENCY’s confirmation of CONTRACTOR’S satisfactory completion of this AGREEMENT. At any time during the term of this AGREEMENT CONTRACTOR may, at its own expense, substitute securities for funds otherwise withheld as retention (or the retained percentage) in accordance with Public Contract Code § 22300.

ARTICLE IV: Labor Code
AGENCY and CONTRACTOR acknowledge that this AGREEMENT is subject to the provisions of Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California Labor Code relating to public works and public agencies and agree to be bound by all the provisions thereof as though set forth fully herein. Full compensation for conforming to the requirements of the Labor Code and with other Federal, State and local laws related to labor, and rules, regulations and ordinances which apply to any work performed pursuant to this AGREEMENT is included in the price for all contract items of work involved.

This AGREEMENT is further subject to prevailing wage law, including, but not limited to, the following:

A. The CONTRACTOR shall pay the prevailing wage rates for all work performed under the AGREEMENT. When any craft or classification is omitted from the general prevailing wage determinations, the CONTRACTOR shall pay the wage rate of the craft or classification most closely related to the omitted classification. The CONTRACTOR shall forfeit as a penalty to AGENCY $200.00 or any greater penalty provided in the Labor Code for each Calendar Day, or portion thereof, for each worker paid less than the prevailing wage rates for any work done under the AGREEMENT in violation of the provisions of the Labor Code whether such worker is employed in the execution of the work by CONTRACTOR or by any Subcontractor under CONTRACTOR. In addition, CONTRACTOR shall pay each worker the difference between such prevailing wage rates and the amount paid to each worker for each Calendar Day, or portion thereof, for which each worker was paid less than the prevailing wage rate.

B. CONTRACTOR shall comply with the provisions of Labor Code Section 1777.5 concerning the employment of apprentices on public works projects, and further agrees that CONTRACTOR is responsible for compliance with Section 1777.5 by all of its subcontractors.

C. Pursuant to Labor Code § 1725.5, CONTRACTOR and any subcontractor must be registered with the California Department of Industrial Relations for any bid proposal submitted on or after March 1, 2015, and for any contract for public work entered into on or after April 1, 2015. Further, this project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

E. This AGREEMENT is further subject to 8-hour workday and wage and hour penalty law, including, but not limited to, Labor Code Sections 1810 and 1813, as follows:

CONTRACTOR shall strictly adhere to the provisions of the Labor Code regarding the 8-hour day and the 40-hour week, overtime, Saturday, Sunday and holiday work and nondiscrimination on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex or sexual orientation, except as provided in Section 12940 of the Government Code. Pursuant to the provisions of the Labor Code, eight hours’ labor shall constitute a legal day’s work. Work performed by CONTRACTOR’s employees in excess of eight hours per day, and 40 hours during any one week, must include compensation for all hours worked in excess of eight hours per day, or 40 hours during any one week, at not less than one and onehalf times the basic rate of pay. CONTRACTOR shall forfeit as a penalty to AGENCY $25.00 or any greater penalty set forth in the Labor Code for each worker employed in the execution of the work by CONTRACTOR or by any Subcontractor of CONTRACTOR, for each Calendar Day during which such worker is required or permitted to the work more than eight hours in one Calendar Day or more than 40 hours in any one calendar week in violation of the Labor Code.

F. This AGREEMENT is subject to Public Contract Code Section 6109: CONTRACTOR shall be prohibited from performing work on this project with a subcontractor who is ineligible to perform work on the project pursuant to Sections 1777.1 or 1777.7 of the Labor Code.

ARTICLE V: Work Site Conditions
A. In compliance with and pursuant to Government Code Section 4215, AGENCY shall assume the responsibility, as between the parties to this AGREEMENT, for the timely removal, relocation, or protection of existing main- or trunk-line utility facilities located on the site of any construction project that is a subject of this AGREEMENT, if such utilities are not identified by AGENCY in the plans and specifications made a part of the invitation for bids. The Contract Documents shall include provisions to compensate CONTRACTOR for the costs of locating, repairing damage not due to the failure of CONTRACTOR to exercise reasonable care, and removing or relocating such utility facilities not indicated in the plans and specifications with reasonable accuracy, and for equipment on the project necessarily idled during such work. CONTRACTOR shall not be assessed liquidated damages for delay in completion of the project, when such delay was caused by the failure of AGENCY or the owner of a utility to provide for removal or relocation of such utility facilities.

B. To the extent that the work requires trenches in excess of five feet (5’) and is estimated to cost more than $25,000, prior to any excavation, CONTRACTOR must provide the AGENCY, or a registered civil or structural engineer employed by the AGENCY to whom authority has been delegated to accept such plans, a detailed plan showing the design of shoring, bracing, sloping, or other provisions to be made for worker protection from the hazard of caving ground during the excavation of such trench or trenches. If such plan varies from the shoring system standards, the plan shall be prepared by a registered civil or structural engineer. Nothing in this section shall be deemed to allow the use of a shoring, sloping, or protective system less effective than that required by the Construction Safety Orders.

C. This AGREEMENT is further subject to Public Contract Code Section 7104 with regard to any trenches deeper than four feet (4’) involved in the proposed work as follows:

CONTRACTOR shall promptly, and before the following conditions are disturbed, notify AGENCY, in writing, of any:
(1) Material that CONTRACTOR believes may be hazardous waste, as defined in Section 25117 of the Health and Safety Code, which is required to be removed to a Class I, Class II, or Class III disposal site in accordance with existing law. (2) Subsurface or latent physical conditions at the site differing from those indicated by all available information provided prior to the deadline for submission of bids. (3) Unknown physical conditions at the site of any unusual nature, different materially from those ordinarily encountered and generally recognized as inherent in work of the character provided for in the contract.

AGENCY shall promptly investigate the conditions, and if it finds that the conditions do materially so differ, or involve hazardous waste, and cause a decrease or increase in CONTRACTOR’s cost of, or the time required for, performance of any part of the work, AGENCY shall issue a change order under the procedures described in this AGREEMENT.

In the event that a dispute arises between AGENCY and CONTRACTOR whether the conditions materially differ, or involve hazardous waste, or cause a decrease or increase in CONTRACTOR’s cost of, or time required for, performance of any part of the work, CONTRACTOR shall not be excused from any scheduled completion date provided in the AGREEMENT, but shall proceed with all work to be performed under the AGREEMENT. CONTRACTOR shall retain any and all rights provided either by contract or by law which pertain to the resolution of disputes and protests between the contracting parties.

ARTICLE VI: Insurance
A. With respect to performance of work under this AGREEMENT, CONTRACTOR shall maintain, and shall require all of its subcontractors to maintain, insurance as required by Section E “Standard Specifications” of the Contract Documents.

B. This AGREEMENT is further subject to Workers’ Compensation obligations, including, but not limited to, California Labor Code Sections 1860 and 1861 as follows:

CONTRACTOR shall take out and maintain, during the life of this contract, Worker’s Compensation Insurance for all of CONTRACTOR’s employees employed at the site of improvement; and, if any work is sublet, CONTRACTOR shall require the subcontractor similarly to provide Worker’s Compensation Insurance for all of the latter’s employees, unless such employees are covered by the protection afforded by CONTRACTOR. CONTRACTOR and any of CONTRACTOR’s subcontractors shall be required to provide AGENCY with a written statement acknowledging its obligation to secure payment of Worker’s Compensation Insurance as required by Labor Code § 1861; to wit: ‘I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.’ If any class of employees engaged in work under this AGREEMENT at the site of the Project is not protected under any Worker’s Compensation law, CONTRACTOR shall provide and shall cause each subcontractor to provide adequate insurance for the protection of employees not otherwise protected. CONTRACTOR shall indemnify and hold harmless AGENCY for any damage resulting from failure of either CONTRACTOR or any subcontractor to take out or maintain such insurance.

Any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements or limits shall be available to AGENCY as additional insured. Further, the requirements for coverage and limits shall be the greater of (1) the maximum coverage and limits specified in this Agreement, or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured. Insurance provided by CONTRACTOR under this Contract shall not replace or substitute for CONTRACTOR’s indemnification obligations in Article VII.

CONTRACTOR’s insurance, including all endorsements, shall be primary to any coverage available to AGENCY. Any insurance or self-insurance maintained by AGENCY and/or its officers, employees, agents or volunteers, shall be excess of CONTRACTOR’s insurance and shall not contribute with it.

ARTICLE VII: Indemnification
To the fullest extent permitted by law, CONTRACTOR shall, at its sole cost and expense, fully defend, indemnify and hold harmless AGENCY, its authorized representatives and their respective subsidiaries, affiliates, members, directors, officers, employees and agents (collectively, the “Indemnitees”) from and against any and all claims, actions, demands, costs, judgments, liens, penalties, liabilities, damages, losses, and expenses, including but not limited to any fees of accountants, attorneys or other professionals (collectively “Liabilities”), arising out of, in connection with, resulting from or related to, any act, omission, fault or negligence of CONTRACTOR, CONTRACTOR’s Representative, or any of its officers, agents, employees, Subcontractors or Suppliers, or any person or organization directly or indirectly employed by any of them (Collectively, the “Indemnitors”), in connection with or relating to or claimed to be in connection with or relating to the work performed under this AGREEMENT. Indemnification includes, but is not limited to, all claims, actions, demands, costs, judgments, liens, penalties, liabilities, damages, losses, and expenses arising out of, in connection with, resulting from or related to changes to the natural environment or environmental harms caused in whole or in part by work performed under this AGREEMENT.

To the fullest extent permitted by law, CONTRACTOR shall, at its sole costs and expense, fully defend, indemnify and hold harmless AGENCY, its authorized representatives and their representative subsidiaries, affiliates, members, director, officer, employees and agents, including parties that AGENCY contracts with (including other governmental agencies such as the California Department of Transportation) (collectively, the “Indemnitees”) from and against any and all claims, actions, demands, costs, judgments, liens, penalties, liabilities, damages, losses, and expenses, including but not limited to any fees of accountants, attorneys or other professionals (collectively “Liabilities”), arising out of, in connection with, resulting from or related to, any act, omission, fault or negligence of any party, person, or organization that AGENCY contracts with, in connection with or relating to or claimed to be in connection with or relating to the work performed under this AGREEMENT. Indemnification includes, but is not limited to, all claims, actions, demands, costs, judgments, liens, penalties, liabilities, damages, losses, and expenses arising out of, in connection with, resulting from or related to changes to the natural environment or environmental harms caused in whole or in part by work performed under this AGREEMENT.

If CONTRACTOR is a joint venture or partnership, each venturer or partner shall be jointly and severally liable for any and all of the duties and obligations of CONTRACTOR that are assumed under or arise out of this AGREEMENT. Each of such venturers or partners waives notice of the breach or non-performance of any undertaking or obligation of CONTRACTOR contained in, resulting from or assumed under this AGREEMENT, and the failure to give any such notice shall not affect or impair such venturer’s or partner’s joint and several liability hereunder.

AGENCY may request a deposit for defense costs from CONTRACTOR with respect to a claim.

If AGENCY requests a defense deposit, CONTRACTOR shall provide it within 15 days of the request.

ARTICLE VIII: Binding Effect
AGENCY and CONTRACTOR each binds itself, its partners, successors, assigns, and legal representatives to the other party hereto and to its partners, successors, assigns, and legal representatives in respect of all covenants, agreements, and obligations contained in the Contract Documents. This AGREEMENT is not assignable nor the performance of either party’s duties delegable without the prior written consent of the other party. Any attempted or purported assignment or delegation of any of the rights of obligations of either party without the prior written consent of the other shall be void and of no force and effect.

ARTICLE IX: Dispute Resolution
A. All disputes arising out of this AGREEMENT are subject to a mandatory step-by-step claims submission and evaluation process as a precondition to legal action in accordance with Public Contracts Code § 9204.

B. Any court action arising out of this AGREEMENT shall be filed in the Los Angeles County Superior Court. Any alternative dispute resolution proceeding arising out of this AGREEMENT shall be heard in the County of Los Angeles.

C. AGENCY shall have full authority to compromise or otherwise settle any claim relating to this AGREEMENT or any part hereof at any time. AGENCY shall provide timely notification to CONTRACTOR of the receipt of any third-party claim relating to this AGREEMENT. AGENCY shall be entitled to recover its reasonable costs incurred in providing the notification required by this section.

D. This AGREEMENT is further subject to the provisions of Article 1.5 (commencing at Section 20104) of Division 2, Part 3 of the Public Contract Code regarding the resolution of public works claims of less than $375,000. Article 1.5 mandates certain procedures for the filing of claims and supporting documentation by CONTRACTOR, for the response to such claims by the AGENCY, for a mandatory meet and confer conference upon the request of CONTRACTOR, for mandatory nonbinding mediation in the event litigation is commenced, and for mandatory judicial arbitration upon the parties’ failure to resolve the dispute through mediation. This AGREEMENT hereby incorporates the provisions of Article 1.5 as though fully set forth herein.

ARTICLE X: Independent CONTRACTOR
CONTRACTOR is and shall at all times remain as to AGENCY, a wholly independent CONTRACTOR. Neither AGENCY nor any of its agents shall have control of the conduct of CONTRACTOR or any of CONTRACTOR’s employees, except as herein set forth.

CONTRACTOR shall not at any time or in any manner represent that it or any of its agents or employees are in any manner agents or employees of AGENCY.

ARTICLE XI: Taxes
CONTRACTOR is responsible for paying all retail, sales and use, transportation, export, import, special or other taxes and duties applicable to, and assessable against any work, materials, equipment, services, processes and operations incidental to or involved in this AGREEMENT. The CONTRACTOR is responsible for ascertaining and arranging to pay such taxes and duties. The prices established in this AGREEMENT shall include compensation for any taxes the CONTRACTOR is required to pay by laws and regulations in effect as of the execution of this AGREEMENT.

ARTICLE XII: Notices
All notices and communications shall be sent in writing to the parties at the following addresses:

AGENCY: CONTRACTOR:
[Steven McGee] [Yosia Wahani]
CITY OF SIERRA MADRE Karbonous Inc.
232 W. Sierra Madre Boulevard 13095 E. Temple Ave
Sierra Madre, CA 91024 City of Industry, CA, 91746
ARTICLE XIII: Entire Agreement
This AGREEMENT supersedes any and all other agreements, either oral or written, between the parties and contains all of the covenants and agreements between the parties pertaining to the work of improvements described herein. Each party to this AGREEMENT acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein, and that any other agreement, statement or promise not contained in this AGREEMENT shall not be valid or binding.

Any modification of this AGREEMENT will be effective only if signed by the party to be charged.

The benefits and obligations of this AGREEMENT shall inure to and be binding upon the representatives, agents, partners, heirs, successors and assigns of the parties hereto. This AGREEMENT shall be construed pursuant to the laws of the State of California.

ARTICLE XIV: Authority to Contract
The signatories hereto represent that they are authorized to sign on behalf of the respective parties they represent and are competent to do so, and each of the parties hereto hereby irrevocably waives any and all rights to challenge signatures on these bases.

ARTICLE XV: General Provisions
A. All reports, documents or other written material (“written products” herein) developed by CONTRACTOR in the performance of this Agreement shall be and remain the property of AGENCY without restriction or limitation upon its use or dissemination by AGENCY.

CONTRACTOR may take and retain copies of such written products as desired, but no such written products shall be the subject of a copyright application by CONTRACTOR.

B. In the performance of this Agreement, CONTRACTOR shall not discriminate against any employee, subcontractor, or applicant for employment because of race, color, creed, religion, sex, marital status, sexual orientation, national origin, ancestry, age, physical or mental disability, medical condition or any other unlawful basis.

C. The captions appearing at the commencement of the sections hereof, and in any paragraph thereof, are descriptive only and for convenience in reference to this Agreement. Should there be any conflict between such heading, and the section or paragraph at the head of which it appears, the section or paragraph hereof, as the case may be, and not such heading, shall control and govern in the construction of this Agreement. Masculine or feminine pronouns shall be substituted for the neuter form and vice versa, and the plural shall be substituted for the singular form and vice versa, in any place or places herein in which the context requires such substitution(s).

D. The waiver by AGENCY or CONTRACTOR of any breach of any term, covenant or condition herein contained shall not be deemed to be a waiver of such term, covenant or condition or of any subsequent breach of the same or any other term, covenant or condition herein contained. No term, covenant or condition of this Agreement shall be deemed to have been waived by AGENCY or CONTRACTOR unless in writing.

E. Each right, power and remedy provided for herein or now or hereafter existing at law, in equity, by statute, or otherwise shall be cumulative and shall be in addition to every other right, power, or remedy provided for herein or now or hereafter existing at law, in equity, by statute, or otherwise.

The exercise, the commencement of the exercise, or the forbearance of the exercise by any party of any one or more of such rights, powers or remedies shall not preclude the simultaneous or later exercise by such party of any of all of such other rights, powers or remedies.

F. CONTRACTOR shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to AGENCY under this Agreement for a minimum of three (3) years, or for any longer period required by law, from the date of final payment to CONTRACTOR under this Agreement. All such documents shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of AGENCY. In addition, pursuant to Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds ten thousand dollars, all such documents and this Agreement shall be subject to the examination and audit of the State Auditor, at the request of AGENCY or as part of any audit of AGENCY, for a period of three (3) years after final payment under the Agreement.

TO EFFECTUATE THIS AGREEMENT, the parties have caused their duly authorized representatives to execute this Agreement on the dates set forth below. “CITY”
City of Sierra Madre
Authorized Signatories:

Signature:

Printed:

Title:

Date:
“CONSULTANT”
[Karbonous Inc]
Signature:

Printed:

Title:

Date:

Attest:

Signature:

Printed:

Title: City Clerk
Date:

Approved as to Form:

Signature:

Printed:

Title: City Attorney
Date:
( EXECUTE IN DUPLICATE )

CERTIFICATE OF ACKNOWLEDGMENT
State of California
County of _____________________
On _________________________ before me, _____________________________, personally appeared ___________________________________ who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature_____________________________ (SEAL)

PAYMENT BOND

GRANULAR ACTIVATED CARBON (GAC) REPLACEMENT
SPECIFICATION NO. Due 2024/2025

IN THE CITY OF SIERRA MADRE, CALIFORNIA
WHEREAS, the City of Sierra Madre, as AGENCY has awarded to KARBONOUS INC, as CONTRACTOR, a contract for the above-stated project;
AND WHEREAS, CONTRACTOR is required to furnish a bond in connection with the contract, to secure the payment of claims of laborers, mechanics, material persons, and other persons as provided by law; NOW THEREFORE, we, the undersigned CONTRACTOR and SURETY, are held and firmly bound unto AGENCY in the sum of [ONE HUNDRED TWENTY EIGHT THOUSAND NINE HUNDRED SIXTY EIGHT DOLLARS AND SIXTY SEVEN CENTS], ($128,968.67) Dollars, which is one hundred percent (100%) of the total contract amount for the above-stated project, for which payment well and truly to be made we bind ourselves, our heirs, executors and administrators, successors and assigns, jointly and severally, firmly by these presents.

THE CONDITIONS OF THIS OBLIGATION IS SUCH that if CONTRACTOR, its heirs, executors, administrators, successors, assigns or subcontractors, shall fail to pay any of the persons named in Civil Code Section 9100, or amounts due under the Unemployment Insurance Code with respect to work or labor withheld, and to pay over to the Employment Development Department from the wages of employees of the CONTRACTOR and its subcontractors pursuant to Section 13020 of the Unemployment Insurance Code, with respect to such work and labor, that the surety or sureties herein will pay for the same in an amount not exceeding the sum specified in this bond, otherwise the above obligation shall be void. In case suit is brought upon this bond, SURETY will pay reasonable attorneys’ fees to the plaintiffs and AGENCY in an amount to be fixed by the court.

This bond shall inure to the benefit to any of the persons named in Civil Code Section 9100 as to give a right of action to such persons or their assigns in any suit brought upon this bond.

The SURETY hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the contract or the specifications accompanying it shall in any manner affect SURETY’s obligations on this bond. The SURETY hereby waives notice of any such change, extension, alteration or addition and hereby waives the requirements of Section 2845 of the Civil Code as a condition precedent to any remedies AGENCY may have. (Continued on Next Page)
IN WITNESS WHEREOF the parties hereto have set their names, titles, hands, and seals as of the dates set forth below:

CONTRACTOR* CONTRACTOR’s Signer’s Name, Title _____________________________________ CONTRACTOR’s Business Name _____________________________________ Mailing Street Address _____________________________________ City, State, Zip Code _____________________________________ Telephone # _____________________________________
Date: _____________________________________
Surety* Surety Signer’s Name / Title _____________________________________ Surety’s Business Name _____________________________________ Mailing Street Address _____________________________________ City, State, Zip Code _____________________________________ Telephone # _____________________________________
Date: _____________________________________
*Provide CONTRACTOR and Surety name, address and telephone number and the name, title, address and telephone number for the respective authorized representatives. Power of Attorney and Notary Acknowledgement must be attached. Seals and dates of signing must also be included. ( EXECUTE IN DUPLICATE )

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature_____________________________ (SEAL)

FAITHFUL PERFORMANCE BOND

GRANULAR ACTIVATED CARBON (GAC) REPLACEMENT
SPECIFICATION NO. Due 2024/2025

IN THE CITY OF SIERRA MADRE, CALIFORNIA
KNOW ALL PERSONS BY THESE PRESENTS That Karbonous Inc., hereinafter referred to as “CONTRACTOR” as PRINCIPAL, and a corporation duly organized and doing business under and by virtue of the laws of the State of California and duly licensed for the purpose of making, guaranteeing, or becoming sole surety upon bonds or undertakings as Surety, are held and firmly bound unto the CITY OF SIERRA MADRE, CALIFORNIA, hereinafter referred to as the “AGENCY” in the sum of ________________________________________________________________________________________

ONE HUNDRED TWENTY EIGHT THOUSAND NINE HUNDRED SIXTY EIGHT DOLLARS AND SITY SEVEN CENTS, ($128,968.67) Dollars, which is one hundred percent (100%) of the total contract amount for the above stated project; lawful money of the United States of America for the payment of which sum, well and truly to be made, we bind ourselves, our heirs, executors, administrators, assigns and successors, jointly and severally, firmly by these presents.

THE CONDITIONS OF THIS OBLIGATION ARE SUCH, that whereas CONTRACTOR has been awarded and is about to enter into a Contract with AGENCY to perform all work required pursuant to the contract documents for the project entitled: GRANULAR ACTIVATED CARBON (GAC) REPLACEMENT , SPECIFICATION NO. Due 2024/2025, CONTRACT which Contract is by this reference incorporated herein, and is required by AGENCY to give this Bond in connection with the execution of the Contract; NOW, THEREFORE, if CONTRACTOR and his or her Subcontractors shall well and truly do and perform all the covenants and obligations of the Contract on his or her part to be done and performed at the times and in the manner specified herein including compliance with all Contract specifications and quality requirements, then this obligation shall be null and void, otherwise it shall be and remain in full force and effect; PROVIDED, that any alterations in the work to be done, or in the material to be furnished, which may be made pursuant to the terms of the Contract, shall not in any way release CONTRACTOR or the Surety thereunder, nor shall any extensions of time granted under the provisions of the Contract release either CONTRACTOR or said Surety, and notice of such alterations of extensions of the Contract is hereby waived by said Surety.

In the event suit is brought upon this Bond by AGENCY and judgment is recovered, said Surety shall pay all costs incurred by AGENCY in such suit, including a reasonable attorney’s fee to be fixed by the Court. (Continued on Next Page)
IN WITNESS WHEREOF the parties hereto have set their names, titles, hands, and seals as of the dates set forth below:

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature_____________________________ (SEAL)

MAINTENANCE BOND

GRANULAR ACTIVATED CARBON (GAC) REPLACEMENT
SPECIFICATION NO. Due 2024/2025

IN THE CITY OF SIERRA MADRE, CALIFORNIA
KNOW ALL PERSONS BY THESE PRESENTS THAT WHEREAS, the City of Sierra Madre, as AGENCY has awarded to Karbonous Inc, as CONTRACTOR, a contract for the above-stated project.

AND WHEREAS, CONTRACTOR is required to furnish a bond in connection with the contract guaranteeing maintenance thereof;
NOW, THEREFORE, we, the undersigned CONTRACTOR and SURETY, are held firmly bound unto AGENCY in the sum of SIXTY FOUR THOUSAND FOUR HUNDREND EIGHTY FOUR DOLLARS AND THIRTY FOUR CENTS, ($64,484.34) Dollars, which is fifty percent (50%) of the total contract amount for the above-stated project to be paid to AGENCY, its successors and assigns, for which payment well and truly to be made, we bind ourselves, our heirs, executors and administrators, successors and assigns, jointly and severally, firmly by these presents.

THE CONDITIONS OF THIS OBLIGATION ARE SUCH that if CONTRACTOR shall remedy without cost to AGENCY any defects which may develop during a period of one (1) year from the date of recordation of the Notice of Completion of the work performed under the contract, provided such defects are caused by defective or inferior materials or work, then this obligation shall be void; otherwise it shall be and remain in full force and effect. In case suit is brought upon this bond, SURETY will pay reasonable attorneys’ fees to the AGENCY in an amount to be fixed by the court.

IN WITNESS WHEREOF the parties hereto have set their names, titles, hands, and seals as of the dats set forth below:

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature_____________________________ (SEAL)
WORKERS’ COMPENSATION INSURANCE CERTIFICATE
The CONTRACTOR shall execute the following form as required by the California Labor Code, Sections 1860 and 1861:

I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.

Date: __________________ CONTRACTOR’s Business Name
By:____________________________________
(Signature)
____________________________________
(Title)
Attest:

By:____________________________________
(Signature)
____________________________________
(Title)
NOTE: See Section 5.4 Insurance of the Standard Specifications for insurance carrier rating requirements.

ENDORSEMENTS TO INSURANCE POLICY
Name of Insurance Company:_________________________________________________ Policy Number:___________________________________
Effective Date:______________________
The following endorsements are hereby incorporated by reference into the attached Certificate of Insurance as though fully set forth thereon:

1. The naming of an additional insured as herein provided shall not affect any recovery to which such additional insured would be entitled under this policy if not named as such additional insured, and

2. The additional insured named herein shall not be held liable for any premium or expense of any nature on this policy or any extensions thereof, and

3. The additional insured named herein shall not by reason of being so named be considered a member of any mutual insurance company for any purpose whatsoever, and

4. The provisions of the policy will not be changed, suspended, canceled or otherwise terminated as to the interest of the additional insured named herein without first giving such additional insured twenty (20) days’ written notice.

5. Any other insurance held by the additional insured shall not be required to contribute anything toward any loss or expense covered by the insurance, which is referred to by this certificate.

6. The company provided insurance for this certificate is a company licensed to do business in the State of California with rating of "A" or higher and a Financial Class VII or higher as established by A.M. Best, or higher rating established by Moody’s or Standard & Poor’s.

It is agreed that the City of Sierra Madre, its officers and employees, are included as Additional Insureds under the contracts of insurance for which the Certificate of Insurance is given.
_________________________________________
Authorized Insurance Agent
Date:____________________________________
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SECTION E – STANDARD SPECIFICATIONS

GRANULAR ACTIVATED CARBON (GAC) REPLACEMENT
SPECIFICATION NO. Due 2024/2025

IN THE CITY OF SIERRA MADRE, CALIFORNIA

STANDARD SPECIFICATIONS
INCORPORATION OF GREENBOOK. The latest edition of the Standard Specifications for Public Works Construction (“SSPWC” or “Greenbook”) shall be incorporated by reference into these Standard Specifications as if fully replicated herein. These Standard Specification shall be supplemented, amended, or replaced by the Special Provision contained in Section F and G hereinbelow. To the extent that anything in the Special Provisions conflicts with the terms or requirements of the SSPWC, the Special Provisions shall control. 390817.2
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SECTION F – SPECIAL PROVISIONS – PART 1

GRANULAR ACTIVATED CARBON (GAC) REPLACEMENT
SPECIFICATION NO. Due 2024/2025

IN THE CITY OF SIERRA MADRE, CALIFORNIA
SPECIAL PROVISIONS – PART 1. The following provisions supplement, amend, or replaced the requirements of the Standard Specifications for Public Works Construction (“SSPWC” or “Greenbook”). To the extent that anything in these Special Provisions conflicts with the terms or requirements of the SSPWC, these Special Provisions shall control.

SECTION 1 - GENERAL
1-1 TERMS. Unless otherwise stated, the words directed, required, permitted, ordered, instructed, designated, considered necessary, prescribed, approved, acceptable, satisfactory, or words of like meaning, refer to actions, expressions, and prerogatives of the Engineer. 1-2 DEFINITIONS
Acceptance – The AGENCY’s formal written acceptance of a project that has been completed in all respects in accordance with the plans and specifications and any modifications thereof.

AGENCY – The City of Sierra Madre.

Agent – Shall include persons and companies, other than the CONTRACTOR, retained by the City to perform design and construction services in relation to the Work.

Board – The City Council of the City of Sierra Madre.

City – The City of Sierra Madre, California, as the AGENCY and Owner.

City Council – City Council of the City of Sierra Madre, California.

Construction Manager – Persons and/or company retained by the City to perform construction management services.

Contract Documents – Including, but not limited to: the Contract, any Addendum (which pertain to the contract documents), Notice Inviting Bids, Instructions to Bidders; Bid (including documentation accompanying the Bid and any post-bid documentation submitted prior to the Notice of Award) when attached as an exhibit to the Contract, the Bonds, the general conditions, permits from other agencies, the Special Provisions, the Plans, Standard Plans, Standard Specifications, Reference Specifications, and all Modifications issued after the execution of the Contract.

Days – Days shall mean consecutive calendar’s days unless otherwise specified.

Design Engineer – Persons and/or company retained by the City to perform engineering design services.
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Due Notice – A written notification, provided in due time, of a proposed action, where the contract requires such notification within a specified time (usually 48 hours or two working days) prior to the commencement of the contemplated action.

Engineer – The City Engineer of the City of Sierra Madre, or his/her authorized representative.

Geotechnical Engineer – Person licensed to practice Soils Engineering or Geotechnical Engineering pursuant to the laws of the State of California and retained by the AGENCY during construction.

Geotextile – Synthetic fiber used in civil engineering applications, serving the primary functions of separation and filtration.

House Sewer – A sewer, wholly within private property, proposed to connect any building to a house connection sewer.

Luminaire Arm – The structural member, bracket, or mast arm, which, mounted on the standard, supports the luminaire.

Owner – City of Sierra Madre, California.

Prompt – The briefest interval of time required for a considered reply, including time required for approval by a governing body.

Proposal – See Bid.

Reference Specifications – Those bulletins, standards, rules, methods of analysis or test, codes, and specifications of other agencies, engineering societies, or industrial associations referred to in the Contract Documents. These refer to the latest edition, including amendments in effect and published at the time of advertising the project or issuing the permit, unless specifically referred to by edition, volume, or date.

Standard Plans – “Standard Plans for Public Works Construction” or “SSPWC” – Latest edition of the Southern California Chapter of the American Public Works Association.

State Standard Specifications (“SSS”) – Standard Specifications prepared by the State of California, Business and Transportation Agency, Department of Transportation.

State Standard Plans (“SSP”) – Standard Plans prepared by State of California, Business and Transportation Agency, Department of Transportation.

Storm Drain – Any conduit and appurtenances intended for the reception and transfer of storm water.

Tonne – Also referred to as “metric ton” — Represents a unit of measure in the International System of Units equal to 1,000 kilograms.

Work – That which is proposed to be constructed or done under the Contract or permit, including the furnishing of all labor, materials, equipment, and services.

Working Days – Any days, except: (1) Saturdays, Sundays, legal holidays on which Sierra Madre City Hall is closed for business; (2) days when work is suspended by the Engineer for reasons unrelated to the performance of the CONTRACTOR, and provided in Subsection 6-6.1; and (3) days determined to be non-working in accordance with Section 6-3 “Time of Completion.”
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1-3 ABBREVIATIONS
1-3.3 Institutions. Add the following:

These Standard Specifications incorporate by reference the list of commonly used institution terms in the edition of the “Standard Plans for Public Works Construction” (aka the Greenbook) with the following additions:

AGCA Associated General CONTRACTORs of America
APWA American Public Works Association
CRSI Concrete Reinforcing Steel Institute
CSI Construction Specifications Institute
NFPA National Fire Protection Association
SSS State of California Standard Specifications, latest edition, Department of Transportation
SSP State of California Standard Plans, latest edition, Department of Transportation.

SSPWC Standard Specifications for Public Works Construction 1-4 UNITS OF MEASURE
1-4.1 General. Add the following:

When U.S. Standard Measures are not included in parenthesis, then the SI units shall control. 1-7 AWARD AND EXECUTION OF CONTRACT. Add the following:
1-7.0 Investigation of Site Conditions. Prior to submittal of the bid, Bidders must visit the site of work and complete their own investigations to satisfy themselves as to the existing conditions affecting the work to be done under these specifications. If the bidder chooses not to visit the site or conduct investigations, he will, nevertheless, be charged with the knowledge of conditions which reasonable inspection and investigation would have disclosed.

After the project is awarded, the CONTRACTOR shall carefully study and compare the Contract Documents with each other and with information available to the CONTRACTOR and furnished by the Owner and shall immediately notify the Engineer of errors, inconsistencies or omissions discovered. If the CONTRACTOR performs any construction activity knowing it involves a recognized error, inconsistency or omission in the Contract Documents without such notice to the Engineer, the CONTRACTOR shall assume appropriate responsibility for such performance and may assume responsibility for the full costs for correction.

The CONTRACTOR shall make field measurements and verify field conditions and shall carefully compare such field measurements and conditions and other information known to the CONTRACTOR with the Contract Documents before commencing activities. Errors, inconsistencies, or omissions discovered shall be reported to the Engineer immediately. 390817.2
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When existing conditions are encountered which, in the opinion of the Engineer, require temporary suspension of work for design modifications or for other determinations to be made, the CONTRACTOR shall move to other areas of work until such determinations are made at no cost to the City. No additional compensation will be allowed by reason of such temporary suspension of work, or modifications to work, except as noted in Section 3 of these Standard Specifications (“Changes in Work”) for specific items of work not included in the bid. Appropriate extension of item for completion may be allowed where justification in the opinion of the Engineer. 1-7.1 General. Add the following:

The City reserves the right to reject any or all proposals.

The Contract will be awarded, if at all, to the lowest responsible and responsive Bidder determined as provided on the Proposal Form, whose proposal complies with all the requirements prescribed.

Such award, if made, will be made within the number of days stated in the proposal form. Refusal or failure to deliver the executed contract, bonds, or insurance in the form provided in the Contract and approved by the AGENCY’s attorney within the time provided herein shall be cause, at the AGENCY’s option, for the annulment of the award and forfeiture of the bid security. In such event, the AGENCY may successively award the Contract to the next lowest responsible and responsive Bidder until a properly executed Contract, bonds, and insurance is obtained, or it may at any time reject all remaining bids and proceed as provided by law. The refusal or failure of a successive lowest responsible and responsive Bidder to execute the Contract may, at the AGENCY’s option, result in an annulment of the award to that Bidder and the forfeiture of that Bidder’s bid security.

The periods of time specified above within which the award of the Contract may be made shall be subject to extension for such further period as may be agreed upon in writing between the AGENCY and the concerned Bidder.

The AGENCY reserves the right to waive any irregularities.

Within ten (10) calendar days after the date of the Notice of Award, the CONTRACTOR shall execute and return the following contract documents to the AGENCY:

Contract Agreement (in duplicate)
Faithful Performance Bond (in duplicate)
Maintenance Bond (in duplicate)
Payment Bond (in duplicate)
Public Liability and Property Damage Insurance Certificate (two original) Additionally Insured Endorsement
Workers’ Compensation Insurance Certificate (two original) A corporation to which an award is made may be required, before the Contract agreement is executed by the AGENCY, to furnish evidence of its corporate existence, of its right to enter into contracts in the State of California, and that the officers signing the contract and bonds for the corporation have the authority to do so.
1-7.2 Contract Bonds. Add the following:

The PAYMENT BOND shall remain in force until thirty-five (35) calendar days after the date of recordation of the Notice of Completion. The FAITHFUL PERFORMANCE BOND shall remain 390817.2
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in force until the date of recordation of the Notice of Completion. The MAINTENANCE BOND shall remain in force until one (1) year after the date of recordation of the Notice of Completion.

All bonds must be accompanied by a Power of Attorney.

SECTION 2 - SCOPE OF THE WORK
2-1 WORK TO BE DONE. Add the following:

Any plan or method of work suggested by the AGENCY or the Engineer to the CONTRACTOR but not specified or required, if adopted or followed by the CONTRACTOR in whole or in part, shall be used at the risk and responsibility of the CONTRACTOR; and the AGENCY and the Engineer shall assume no responsibility therefore and in no way be held liable for any defects in the work which may result from or be caused by use of such plan or method of work. 2-3 RIGHT-OF-WAY. Substitute the following:

Rights-of-way, easements, or rights-of-entry for the Work will be provided by the AGENCY.

Unless otherwise provided, the CONTRACTOR shall make arrangements, pay for, and assume all responsibility for acquiring, using, and disposing of additional work areas and facilities temporarily required. The CONTRACTOR shall fully defend, indemnify and hold harmless AGENCY, its authorized representatives and their representative subsidiaries, affiliates, members, director, officer, employees and agents, including parties that AGENCY contracts with (including other governmental agencies such as the California Department of Transportation) (collectively, the “Indemnitees”) from and against any and all claims, actions, demands, costs, judgments, liens, penalties, liabilities, damages, losses, and expenses, including but not limited to any fees of accountants, attorneys or other professionals (collectively “Liabilities”), arising out of, in connection with these actions.

When the CONTRACTOR arranges for additional work areas and facilities temporarily required by him/her, he/she shall provide the AGENCY with proof that the additional work areas and/or facilities have been left in a condition satisfactory to the owner(s) of said work areas and/or facilities prior to acceptance of the work.
2-5 CONTRACTOR’S EQUIPMENT AND FACILITIES.
2-5.1 General. Add the following:

The CONTRACTOR shall furnish and maintain in good condition all equipment and facilities as required for the proper execution and inspection of the Work. Such equipment and facilities shall meet all requirements of applicable ordinances and laws.

A noise level limit of 85 dba at a distance of fifty (50) feet shall apply to all construction equipment on or related to the job, whether owned by the CONTRACTOR or not. The use of excessively loud warning signals shall be avoided except in those cases where required for the protection of personnel.

The CONTRACTOR shall arrange and maintain a secure storage site for all equipment and materials. All equipment and unused materials shall be returned to this site at the end of each workday.
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SECTION 3 - CONTROL OF THE WORK
3-3 SUBCONTRACTORS. Add the following:
3-3.1 General. Each Bidder shall comply with the Public Contract Code including Sections 4100 through 4113. The following excerpts or summaries of some of the requirements of this Chapter are included below for information:

The Bidder shall set for the in the Bid, as provided in 4104:
“(a) The name, and location of the place of business, the California contractor license number, and public works contractor registration number issued pursuant to Section 1725.5 of the Labor Code of each subcontractor who will perform work or labor or render service to the prime CONTRACTOR in or about the construction of the work or improvement, or a subcontractor licensed by the State of California who, under subcontract to the prime CONTRACTOR, specially fabricates and installs a portion of the work or improvement according to detailed drawings contained in the plans and specifications, in an amount in excess of one-half of 1 percent of the prime CONTRACTOR’s total bid, or, in the case of bids or offers for the construction of streets or highways, including bridges, in excess of one-half of 1 percent of the prime CONTRACTOR’s total bid or ten thousand dollars ($10,000), whichever is greater.” “(b) The portion of the work which will be done by each such subcontractor under this act. The prime CONTRACTOR shall list only one subcontractor for each such portion as is defined by the prime CONTRACTOR in his bid.”
Subcontracting of more than one-half of one percent of the work for which no Subcontractor was designated in the original Bid will be allowed only in cases of public emergency or necessity and only after the Engineer makes a written finding of circumstances constituting public emergency or necessity.

The CONTRACTOR must obtain written consent of the City to substitute a Subcontractor designated in the original Bid, to permit any subcontract to be assigned or transferred, or to otherwise allow a subcontract to be performed by anyone other than the originally designated Subcontractor.

A violation of any of the above provisions will be considered a violation of the Contract, and the City may cancel the Contract and collect appropriate damages or assess the CONTRACTOR a penalty of not more than ten (10) percent of the subcontract involved.

If subcontracted work is not being performed in a satisfactory manner, the City will notify the CONTRACTOR of the need to take corrective action and the Engineer may report the facts to the City Council. Upon order by City Council and the CONTRACTOR’s receipt of written instructions from the Engineer, the Subcontractor shall immediately be removed from the Work and may not again be employed on the Work.
3-3.2 Additional Responsibility. The CONTRACTOR shall perform, with its own organization, Contract work amounting to at least 50 percent of the Contract Price except that any designated “Specialty Items” may be performed by subcontract and the amount of any such “Specialty Items” so performed may be deducted from the Contract Price before computing the amount required to be performed by the CONTRACTOR with its own organization. “Specialty Items” will be identified by the AGENCY in the Bid or Proposal. Where an entire item is subcontracted, the value 390817.2
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of work subcontracted will be based on the Contract Unit Price. When a portion of an item is subcontracted, the value of work subcontracted will be based on the estimated percentage of the Contract Unit Price. This will be determined from information submitted by the CONTRACTOR, and subject to approval by the Engineer.
3-3.3 Status of Subcontractors. All persons engaged in the Work, including Subcontractors and their employees, will be considered employees of the CONTRACTOR. The CONTRACTOR will be held responsible for their work. The AGENCY will deal directly and solely with the CONTRACTOR and make all payments to the CONTRACTOR.
3-4 AUTHORITY OF BOARD AND THE ENGINEER. Substitute the following:

The Board has the final authority in all matters affecting the Work. Within the scope of the Contract, the Engineer has the authority to enforce compliance with the Plans and Specifications.

The CONTRACTOR shall promptly comply with instructions from the Engineer or an authorized representative.

The decision of the Engineer is final and binding on all questions relating to: quantities; acceptability of materials, equipment, or work; execution, progress or sequence of work; and interpretation of the Plans, Specifications, or other drawings. This shall be precedent to any payment under the Contract, unless otherwise ordered by the Board. 3-7 CONTRACT DOCUMENTS.
3-7.1 General. Add the following:

The CONTRACTOR shall ascertain the existence of any conditions affecting the cost of the Work through a reasonable examination of the Work site prior to submitting the Bid.

Existing improvements visible at the Work site, for which no specific disposition is made on the Plans, but which interfere with the completion of the Work, shall be removed and disposed of by the CONTRACTOR.

The CONTRACTOR shall, upon discovering any error or omission in the Plans or Specifications, immediately call it to the attention of the Engineer.

All final locations determined in the field, and any deviations from the Plans and Specification, shall be marked in red on the documents to show the as-built conditions. CONTRACTOR shall maintain a complete and accurate record of all changes of construction from that shown in these plans and specifications for the purpose of providing a basis for construction record drawings. No changes shall be made without prior written approval of the Engineer. Upon completion of the Project, CONTRACTOR shall deliver this record of all construction changes to the Engineer along with a letter which declares that other than these noted changes “the Project was constructed in conformance with the Contract Documents.” Final payment will not be made until this requirement is met.

As the figured dimensions shown on the drawings and in the specifications of the Contract may not in every case agree with scaled dimensions, the figured dimensions shall be followed in preference to the scaled dimensions, and drawings to a large scale shall be followed in preference to the drawings to a small scale. Should it appear that the work to be performed, or any related matter, are not sufficiently detailed or explained in the Contract documents, the CONTRACTOR shall apply to the Engineer for such further explanations as necessary, and shall conform to such 390817.2
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further explanations provided by the Engineer as part of the Contract to the extent that it is consistent with the terms of the Contract.

Caution: The engineer preparing these plans will not be responsible or liable for unauthorized changes to or uses of these plans. All changes to the plans must be approved in writing by the Engineer.
(a) Records of Construction Changes / As-Builts. CONTRACTOR shall maintain a complete and accurate record of all changes of construction from that shown in these Plans and Specifications for the purpose of providing a basis for construction record drawings. No changes shall be made without prior written approval of the City Engineer.

Upon completion of the Project, CONTRACTOR shall deliver this record of all construction changes to the Engineer along with a letter which declares that other than these noted changes that Project was constructed in conformance with the Contract Documents.

Caution: The engineer preparing these Plans will not be responsible for, or liable for, unauthorized changes to or uses of these Plans. All changes to the Plans must be approved in writing by City Engineer.
3-7.2 Precedence of Contract Documents. Substitute the following:

If there is a conflict between any of the Contract Documents, the document highest in precedence shall control. The order of precedence, from highest to lowest, shall be as follows:
1) Permits issued by jurisdictional regulatory agencies. 2) Change Orders and/or Supplemental Agreements; whichever occurs last. 3) Contract/Agreement
4) Addenda.
5) Bid/Proposal.
6) Special Provisions.
7) Plans.
8) Notice Inviting Bids
9) Instructions to Bidders
10) Standard Plans.
11) Standard Specifications.
12) Reference Specifications.
3-8 SUBMITTALS.
3-12 WORK SITE MAINTENANCE
3-12.1 General. Add the following:

The CONTRACTOR shall also abate dust nuisance by cleaning, sweeping and sprinkling with water, or other means as necessary. The use of water resulting in mud on public streets will not be permitted as a substitute for sweeping or other methods. 390817.2
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Materials and equipment shall be removed from the site as soon as they are no longer necessary.

Before the final inspection, the site shall be cleared of equipment, unused materials, and rubbish so as to present a satisfactory clean and neat appearance. All cleanup costs shall be included in the CONTRACTOR’s Bid.

Excess excavated material from catch basins or similar structures shall be removed from the site immediately. Sufficient material may remain for use as backfill if permitted by the Specifications.

Forms and form lumber shall be removed from the site as soon as practicable after stripping. 3-12.1.1 Vermin Control. Add the following:

At the time of acceptance, structures entirely constructed under the Contract shall be free of rodents, insects, vermin, and pests. Necessary extermination work shall be arranged and paid for by the CONTRACTOR as part of the Work within the Contract time, and shall be performed by a licensed exterminator in accordance with requirements of governing authorities. The CONTRACTOR shall be liable for injury to persons or property and responsible for the elimination of offensive odors resulting from extermination operations. 3-12.3 Noise Control. Add the following:
3-12.6.3 Storm Water Pollution Prevention Plan (SWPPP). Add the following:

CONTRACTOR shall submit to the engineer a completed and signed SWPPP at the preconstruction conference. The plan may utilize the practices recommended in the latest edition of the California Storm Water Best Management Practices Handbook, available from California Stormwater Quality Association (CSQA), and online at http://www.cabmphandbooks.net/ . The plan shall be consistent with the construction General Permit, issued by the State Water Resources, Control Board, through submittal of the Notice of Intent (NOI).

If construction will occur between October 1 and April 15 (considered as the rainy season), a wet weather erosion control plan must be submitted. Additionally, Best Management Practices (BMPs) implemented during the AGENCY’s rainy season shall include but not be limited to those appropriate for wet weather conditions.
(a) Storm Water Pollution Prevention Measures. All storm water pollution prevention measures shall be in accordance with the submitted SWPPP. In the event circumstances during the course of construction require changes to the original SWPPP, a revised plan shall be promptly submitted to the AGENCY’s representative in each instance. No responsibility shall accrue to the AGENCY as a result of the plan or as a result of knowledge of the plan. All work installed by the CONTRACTOR in connection with the SWPPP but not specified to become a permanent part of the project shall be removed and the site restored in so far as practical to its original condition prior to completion of construction or when directed by the AGENCY’s representative. (b) Storm Water Pollution Prevention – Measurement And Payment. Unless otherwise indicated in the Special Provisions, measurement and payment for Storm Water Pollution Prevention Measures, as described herein, shall be included in the items of Work requiring storm water pollution prevention measures as indicated in the project Special Provisions. Such payment shall be considered full compensation for all labor, materials, tools, and equipment for completion, and implementation and compliance with the SWPPP.
3-13 COMPLETION, ACCEPTANCE, AND WARRANTY.
3-13.1 Completion. Add the following:
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The Work will be inspected by the Engineer for acceptance upon receipt of the CONTRACTOR’s written assertion that the Work has been completed.
3-13.3 Warranty. Add the following:

All work shall be warranted by the CONTRACTOR against defective workmanship and materials for a period of 1 year from the date the Work was completed. The CONTRACTOR shall replace or repair any such defective work in a manner satisfactory to the Engineer, after notice to do so from the Engineer, and within the time specified in the notice. If the CONTRACTOR fails to make such replacement or repairs within the time specified in the notice, the AGENCY may perform this work and the CONTRACTOR’s sureties shall be liable for the cost thereof.

SECTION 4 - CONTROL OF MATERIALS
4-1 GENERAL. Add the following:

Used or secondhand materials, parts, and equipment may be used only if permitted by the Specifications.

The CONTRACTOR and all subcontractors, suppliers, and vendors shall guarantee that the entire Work will meet all requirements of this Contract as to the quality of materials, equipment, and workmanship. The CONTRACTOR, at no cost to the AGENCY, shall make any repairs or replacements made necessary by defects in materials, equipment, or workmanship that become evident within one year after the date of recordation of the Notice of Completion. Within this oneyear period, the CONTRACTOR shall also restore to full compliance with the requirements of this Contract any portion of the Work which is found not to meet those requirements. The CONTRACTOR shall defend, indemnify, and hold the AGENCY, its officers, agents, and employees harmless from claims of any kind due to injuries or damages arising, directly or indirectly, from said defects or noncompliance.

The CONTRACTOR shall make all repairs, replacements, and restorations within thirty-five (35) days after the date of the Engineers’ written notice.

If, in the opinion of the Engineer, the defective work is not of sufficient magnitude or importance to make the work dangerous or undesirable, or if, in the opinion of the Engineer, the removal of such work is impractical or will create conditions which are dangerous or undesirable, the AGENCY shall have the right and authority to retain such work instead of requiring it to be removed and reconstructed, but will make such deductions thereof in the payments due or to become due to the CONTRACTOR as the AGENCY may deem just and reasonable. 4-2 PROTECTION. Add the following:

The CONTRACTOR shall be responsible for the protection of public and private property adjacent to the Work and shall exercise due caution to avoid damage to such property.

The CONTRACTOR shall relocate, repair, replace or reestablish all existing improvements within the project limits (e.g., curbs, sidewalks, catch basins, catch basin screens, driveways, fences, walls, sprinkler systems, signs, utility installations, pavements, structures, survey monuments, landscaping, etc.) that are damaged or removed as a result of the CONTRACTOR’s operations or as required by the plans and specifications.
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All existing improvements, either within the right-of-way or not, including irrigation lines that are damaged by actions of the CONTRACTOR, shall be restored by the CONTRACTOR to their original or better condition at the CONTRACTOR’s expense.

The CONTRACTOR shall mark, as approved by the Engineer, all survey monuments, manholes, valves, substructures, or other items that are visible on the surface and will be covered by his operations. This shall be completed prior to the start of that operation and approved by the Engineer.

Existing traffic striping, pavement markings, and curb markings shall also be considered as existing improvements and the CONTRACTOR shall repaint or replace, at the CONTRACTOR’s expense, such striping or markings (except for traffic striping and pavement markings within the limits of the Work) if damaged or if their reflectivity is reduced due to construction operations.

All restoration of existing improvements must occur within the construction completion date, unless directed otherwise by the City Engineer.

Maintenance of street and traffic signal systems that are damaged, temporarily removed or relocated shall be done in conformance with the Contract Documents.

Trees, lawns, and shrubbery that are not to be removed shall be protected from damage or injury.

If damaged or removed due to CONTRACTOR’s operations, they shall be restored or replaced in as nearly the original condition and location as is reasonably possible. Lawns shall be reseeded and covered with suitable mulch.

The CONTRACTOR shall give reasonable notice to occupants or owners of adjacent property to permit them to salvage or relocate plants, trees, fences, sprinklers, and other improvements, within the right-of-way which are designated for removal and would be destroyed because of the Work.

All costs to the CONTRACTOR for protecting, removing, restoring, relocating, repairing, replacing, or reestablishing existing improvements shall be the responsibility of the CONTRACTOR.
4-3 INSPECTION Add the following: None
4-3.1 General. Add the following: None
4-4 TESTING. Add the following:

The AGENCY will bear the cost of testing the following material and/or workmanship:

None
CONTRACTOR shall be responsible for calling the Project Engineer for testing and inspection of the above items (48) hours in advance. Work not properly tested and inspected will be subject to rejection.
4-6 TRADE NAMES. Add the following:

Along with information supplied by the CONTRACTOR regarding equivalency of the proposed item, the CONTRACTOR shall clearly identify all deviations from the specified item. Deviations discovered by the Engineer after acceptance of an “or equal” item which were not identified by the CONTRACTOR with his/her submittal shall be cause for rejection of the “or equal” item.

CONTRACTOR shall be due no additional compensation in time or money for acceptance or rejection of a proposed “or equal” item and subsequent replacement with the item specified. 390817.2
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CONTRACTOR shall pay cost to AGENCY for items requiring more than two submittals and analysis of any shop drawing which requires more than a general review of an “or equal” item.

Add the following Section 4-9:
4-9 CONSTRUCTION MATERIALS DISPUTE RESOLUTION (Soils, Rock Materials, Concrete, Mortar and Related Materials, Masonry Materials, Bituminous Materials, Rock Products, and Modified Asphalts). In the interest of safety and public value, whenever credible evidence arises to contradict the test values of materials, the AGENCY and the CONTRACTOR will initiate, an immediate and cooperative investigation. Test values of materials are results of the materials’ tests, as defined by these Specifications or by the special provisions, required to accept the Work. Credible evidence is process observations or test values gathered using industry accepted practices. A contradiction exists whenever work acceptance or performance becomes suspect. The investigation shall allow access to all test results, procedures, and facilities relevant to the disputed work and consider all available information and, when necessary, gather new and additional information to determine the validity, the cause, and if necessary, the remedy to the contradiction. If the cooperative investigation reaches any resolution mechanism acceptable to both the AGENCY and the CONTRACTOR, the contradiction shall be considered resolved and the cooperative investigation concluded.

Whenever the cooperative investigation is unable to reach resolution, the investigation may then either conclude without resolution or continue by written notification of one party to the other requesting the implementation of a resolution process by committee. The continuance of the investigation shall be contingent upon recipient’s agreement and acknowledged in writing within 3 calendar days after receiving a request. Without acknowledgement, the investigation shall conclude without resolution. The committee shall consist of three State of California Registered Civil Engineers. Within 7 calendar days after the written request notification, the AGENCY and the CONTRACTOR will each select one engineer. Within 14 calendar days of the written request notification, the two selected engineers will select a third engineer. The goal in selection of the third member is to complement the professional experience of the first two engineers. Should the two engineers fail to select the third engineer, the AGENCY and the CONTRACTOR shall each propose 2 engineers to be the third member within 21 calendar days after the written request notification. The first two engineers previously selected shall then select one of the court proposed engineers in a blind draw.

The committee shall be a continuance of the cooperative investigation and will re-consider all available information and if necessary, gather new and additional information to determine the validity, the cause, and if necessary, the remedy to the contradiction. The committee will focus upon the performance adequacy of the material(s) using standard engineering principles and practices and to ensure public value, the committee may provide engineering recommendations as necessary. Unless otherwise agreed, the committee will have 30 calendar days from its formation to complete their review and submit their findings. The final resolution of the committee shall be by majority opinion, in writing, stamped and signed. Should the final resolution not be unanimous, the dissenter may attach a written, stamped, and signed minority opinion.

Once started, the resolution process by committee shall continue to full conclusion unless:

1. Within 7 days of the formation of the committee, the AGENCY and the CONTRACTOR reach an acceptable resolution mechanism; or 390817.2
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2. Within 14 days of the formation of the committee, the initiating party withdraws its written notification and agrees to bear all investigative related costs thus far incurred; or

3. At any point by the mutual agreement of the AGENCY and the CONTRACTOR.

Unless otherwise agreed, the CONTRACTOR shall bear and maintain a record for all the investigative costs until resolution. Should the investigation discover assignable causes for the contradiction, the assignable party, the AGENCY or the CONTRACTOR, shall bear all costs associated with the investigation. Should assignable causes for the contradiction extended to both parties, the investigation will assign costs cooperatively with each party or when necessary, equally. Should the investigation substantiate a contradiction without assignable cause, the investigation will assign costs cooperatively with each party or when necessary, equally. Should the investigation be unable to substantiate a contradiction, the initiator of the investigation shall bear all investigative costs. All claim notification requirements of the contract pertaining to the contradiction shall be suspended until the investigation is concluded.

SECTION 5 - LEGAL RELATIONS AND RESPONSIBILITIES
5-2 SPECIAL NOTICES. Add the following:
5-2.1 Mandatory Notification Prior To Excavation. The CONTRACTOR’s attention is direct to Section 4215.5 through 4217 of the Government Code of the State of California. This requires that two (2) working days prior to commencing any excavation “Underground Service Alert of Southern California” (USA) (“Digalert”) shall be notified by phone, toll free 1-800-422-4133, or 811, for the assignment of an Inquiry Identification Number.

Construction CONTRACTOR shall contact all utility companies at least five (5) working days prior to commencing work and shall verify the location of any known utilities and determine whether or not a representative of each company will be present during excavation.

The known public utilities contacts are:

City of Sierra Madre, Public Works Inspector (626)355-5839 The CONTRACTOR shall coordinate construction with public utility relocation activities.

The existing subsurface utilities shown have been indicated, based on the best available record information. However, to avoid or resolve any interference problems between these existing utilities and the proposed work, the CONTRACTOR shall field verify the vertical and horizontal locations of all utilities, such as water lines and water services, electronic conduits, telephone and television cable, storm drain facilities, and all other facilities and obstructions prior to beginning any excavations. If conflicts exist, revised grades and/or alignments may be established, if required. Such field verification shall require exposing these utilities prior to the start of construction.

Special reference is hereby made to Section 4-2, “Protection,” of the Standard Specifications with respect to the protection, repair, and replacement of existing subsurface utilities.

Additionally, the CONTRACTOR shall also notify the following local entities of his/her schedule fourteen (14) days prior to commencing work, including local refuse collectors, street sweepers, the Post Office, Public Schools, and Bus Companies:
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[Add the affected entities and/or representatives and phone numbers, such as Waste Management, Post Office, Schools, Transportation Agencies, Street Sweeping, etc.] No excavation shall commence unless the CONTRACTOR has obtained the USA Inquiry Identification Number.
5-1.2 Accuracy of Utilities Information. The locations of known existing major utilities, whether above ground or underground, are indicated on the plans. Information and data reflected in the Contract Documents with respect to underground and above ground utilities at or contiguous to the site is based upon information and data furnished to the City and the Engineer by the owners of such utilities, and the City does not assume responsibility for the accuracy or completeness thereof. The CONTRACTOR shall take all possible precautions for the protection of unforeseen utility lines to provide for uninterrupted service and to provide such special protection as may be necessary.

The CONTRACTOR shall be responsible for determining the location and depth of all underground facilities, including service connections, which may affect or be affected by his/her operations, and he/she shall include the cost to pothole all utilities within the limits of work in his/her bid. If an existing utility line, which has been marked by Underground Service Alert or is shown on the plans, is damaged by the CONTRACTOR, the CONTRACTOR shall repair the line and bear the cost thereof.

CONTRACTOR shall be aware that electrical conduits between street and traffic lights may exist beneath pavement and/or sidewalk in areas where such lights are in place and that said conduits are not shown on these plans.

In the event that the CONTRACTOR damages any existing utility lines that are not shown, shown incorrectly or the locations of which are not made known to the CONTRACTOR prior to excavation, a telephone call and written report shall be made immediately to the Utility owner, the Engineer, and to the City. If directed by the City, the CONTRACTOR shall make repairs under the provisions for changes and extra work contained in 2-7 CHANGES INITIATED BY THE AGENCY of the Standard Specifications.
5-4 INSURANCE.
5-4.1 General. Add The following:

CONTRACTOR and AGENCY agree that AGENCY, its employees, agents and officials should, to the extent permitted by law, be fully protected from any loss, injury, damage, claim, lawsuit, cost, expense, attorneys fees, litigation costs, defense costs, court costs or any other cost arising out of or in any way related to the performance of this Agreement, which includes but is not limited to, contracts with other governmental agencies such as the California Department of Transportation, which are necessary for the AGENCY to enact this Agreement or from contracts with other parties or governmental agencies, which are necessary for the AGENCY to enact this Agreement.

CONTRACTOR acknowledges that its obligation pursuant to this section extends to liability attributable to AGENCY, if that liability is less than the sole fault of AGENCY. CONTRACTOR has no obligation under this Agreement for liability proven in a court of competent jurisdiction or by written agreement between the parties to be the sole fault of AGENCY. 390817.2
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The obligations of CONTRACTOR under this or any other provision of this Agreement will not be limited by the provisions of any workers compensation act or similar act. CONTRACTOR expressly waives its statutory immunity under such statutes or laws as to AGENCY, its employees, agents and officials.

CONTRACTOR agrees to obtain executed indemnity agreements with provisions identical to those as set forth here in this section from each and every subcontractor, sub-tier CONTRACTOR or any other person or entity involved by, for, with or on behalf of CONTRACTOR in the performance or subject matter of this Agreement. In the event CONTRACTOR fails to obtain such indemnity obligations from others as required here, CONTRACTOR agrees to be fully responsible according to the terms of this section.

Failure of AGENCY to monitor compliance with these requirements imposes no additional obligations on AGENCY and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend AGENCY as set forth herein is binding on the successors, assigns or heirs of CONTRACTOR and shall survive the termination of this Agreement or this section.

CONTRACTOR agrees to provide insurance in accordance with the requirements as set forth here.

If CONTRACTOR uses existing coverage to comply with these requirements and that coverage does not meet the requirements set forth herein, CONTRACTOR agrees to amend, supplement, or endorse the existing coverage to do so. The following coverages will be provided by CONTRACTOR and maintained on behalf of AGENCY and in accordance with the requirements set forth herein.

SECTION 6 - PROSECUTION AND PROGRESS OF THE WORK
6-1 CONSTRUCTION SCHEDULE AND COMMENCEMENT OF WORK. Add the following:
6-1.4 Emergency Contact List. The CONTRACTOR shall provide the following information in writing and submit it with the signed contract, contract bonds and certificates of insurance. Failure to comply may result in delays in the processing of the contract documents.

1. Name of authorized representative at the job site.

2. Address and telephone number where the above person can be reached 24 hours a day.

3. Address of the nearest office of the CONTRACTOR, if any, and the name and telephone number of a person at that office who is familiar with the project.

4. Address and telephone number of the CONTRACTOR’s main office and the name and telephone number of the person at that office familiar with the project. 6-2 PROSECUTION OF WORK. Add the following:

As soon as possible under the provisions of the Specifications, the CONTRACTOR shall backfill all excavations and restore to usefulness all improvements existing prior to the start of the Work. 390817.2
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The CONTRACTOR shall submit monthly progress reports to the Engineer by the tenth day of each month. The report shall include an updated construction schedule. Any deviations from the original schedule shall be explained.
6-2.1 Traffic and Access. The CONTRACTOR’s operations shall cause no unnecessary inconvenience. The access rights of the public shall be considered at all times. Unless otherwise authorized, traffic shall be permitted to pass through the Work, or an approved detour shall be provided.

Safe and adequate pedestrian and vehicular access shall be provided and maintained to: fire hydrants; commercial and industrial establishments; churches, schools and parking lots; service stations and motels; hospitals; police and fire stations; and establishments of similar nature. Access to these facilities shall be continuous and unobstructed unless otherwise approved by the Engineer.

Safe and adequate pedestrian zones and public transportation stops, as well as pedestrian crossings of the Work at intervals not exceeding 90 m (300 fee), shall be maintained unless otherwise approved by the Engineer.

Vehicular access to residential driveways shall be maintained to the property lien except when necessary construction precludes such access for reasonable periods of time. If backfill has been completed to the extent that safe access may be provided, and the street is opened to local traffic, the CONTRACTOR shall immediately clear the street and driveways and provide and maintain access.

The CONTRACTOR shall cooperate with the various parties involved in the delivery of mail and the collection and removal of trash and garbage to maintain existing schedules for these services.

Grading operations, roadway excavation and fill construction shall be conducted by the CONTRACTOR in a manner to provide a reasonably satisfactory surface for traffic. When rough grading is completed, the roadbed surface shall be brought to a smooth, even condition satisfactory for traffic.

Unless otherwise authorized, work shall be performed in only one-half of the roadway at one time.

One half shall be kept open and unobstructed until the opposite side is ready for use. If one-half a street only is being improved, the other half shall be conditioned and maintained as a detour.

The CONTRACTOR will be required to maintain at least one lane of traffic in each direction through the project area at all times in a manner satisfactory to the Engineer in the form of an engineered traffic control plan. The engineered traffic control plans must be signed by a California registered civil and/or traffic engineer. The plan is a required submittal for review one week prior to the pre-construction meeting.

If traffic control on the project shall be implemented by a sub-contractor, such subcontractor must specialize in Traffic Control and be approved by the City Engineer.

The CONTRACTOR shall include in its Bid all costs for the above requirements. 6-2.1.1 Notification to the Public. Affected properties will be determined by the Engineer and are, in general, those properties that fall within 500 feet of the limits of the work. CONTRACTOR shall remain aware of all adjacent property owners and take all steps necessary to minimize construction impacts and disturbances to all affected property owners. The CONTRACTOR is required to distribute the approved public notice to property owners one week prior to roadway 390817.2
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construction. CONTRACTOR shall be responsible for all costs associated with these tasks and responsibilities in the various contract bid items.

The CONTRACTOR is required to notify the City by e-mail that public notices have been distributed. The e-mail shall be addressed to the City representative(s) designated during the preconstruction meeting. The e-mail shall be sent to the City no later than 8 a.m. on the day following distribution of the notices. The e-mail notification to the City shall contain a map showing the limits of distribution and the dates and times distributed. A separate e-mail shall be sent for each distribution. The City will use the information on the e-mails to verify that the distribution has been performed. If the distribution is not verified by the City, the City will e-mail to the CONTRACTOR’s representative the locations which must be redistributed with the new information. The CONTRACTOR shall not perform work in the distribution area without e-mail notification of verification by the City of the distribution.

The CONTRACTOR shall submit a sample of a public notice for review and approval by the Engineer. The CONTRACTOR shall provide changes as directed by the City representative and submit final draft for approval.

The CONTRACTOR shall furnish and place “No Parking” signs, 12”x18” minimum size, approved by the Engineer, along the street in front of every residence and/or business affected by the work, two (2) working days in advance of any work. In rural areas, the signs shall be placed at a spacing not exceeding 400 feet. The signs shall include the day and time during which parking is prohibited. Parking restrictions shall be limited to the intervals between 8 a.m. to 5 p.m. to allow parking during the night. The CONTRACTOR shall remove these signs immediately when they are no longer needed.

If the work is delayed or rescheduled for any reason after placement of “No Parking” signs, the CONTRACTOR shall re-date the signs affected and re-notify the residents and businesses of the change via a new “door-knob” notice. If the work is delayed more than five days, the CONTRACTOR shall remove the signs and place re-dated signs two (2) days in advance of the work.
6-2.1.2 Notification to the Public Agencies. The CONTRACTOR shall notify the following Agencies 48 hours prior to working in the area within the City of Sierra Madre unless otherwise noted:

City of Sierra Madre (626)355-5839
6-2.1.3 Parking Restrictions and Posting for Tow Away. No Parking signs, posted by the CONTRACTOR, shall be of heavy card stock and not less than 1.75 square feet of surface area on the face. Background color shall be white and letters shall be printed in red water resistant ink except day, date, and time of restriction may be printed in black water resistant ink. The signs shall be printed with the words “Tow Away” and “No Parking” with a character height of not less than

2.75 inches and a stroke width of not less than 0.5 inches. The day, dated, and time of the particular restriction shall be printed or attached below the above-mentioned wording in characters of not less than 2.0 inches in height and 0.4 inches in stroke width. The day of the week shall be written out or properly abbreviated with three to four letters; date or dates or restriction shall be listed completely; the beginning and ending times shall be clearly listed on the sign.

Signs shall be mounted such that the wording “No Parking” are at an elevation at least three feet above the adjacent flowline. Signs may be tied with string to trees and power poles, taped to 390817.2
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existing sign poles, or mounted to stakes or barricades as provided by the CONTRACTOR. The signs shall be placed as needed to control the parking of cars within the construction zone; signs shall be placed at intervals of 75 feet or less along each side of the roadway.

Signs shall be posted and maintained by the CONTRACTOR for a period of 72 hours prior to the restrictions becoming effective. The CONTRACTOR may only post parking restrictions that are effective for the duration of the Work. Upon completion of the Work, the CONTRACTOR shall promptly and completely remove and dispose all signs, stakes, and barricades. The CONTRACTOR shall promptly reset or replace all damaged or defective signs.

The CONTRACTOR shall be fully responsible for the adequate removal of all parked cars. The CONTRACTOR shall coordinate the removal of all vehicles with the Sheriff Department. The CONTRACTOR shall notify the Sheriff Communications Center upon posting of the parking restrictions for a particular street. For removal of parked vehicles, the CONTRACTOR shall notify the Sheriff Communications Center not less than two hours prior to the needed removal, stating the address nearest the parked vehicle, make, model, color and license number. The City shall not be responsible for any delay or additional costs associated with the removal of parked cars that obstruct the construction operation.

If a vehicle owner successfully contests a towing citation in court, and their citation is dismissed for causes related to the CONTRACTOR’s failure to perform the requirements of this section, the CONTRACTOR shall reimburse the City for the cost of any claims associated with the towing citation.

DEVIATIONS FROM THE REQUIREMENTS OF THIS SUBSECTION WILL BE PERMITTED ONLY ON PRIOR CONSENT OF THE ENGINEER.
6-2.1.4 Storage of Equipment and Materials in Public Streets. Construction materials shall not be stored in streets, roads, or highways for more than 5 days after unloading. All materials or equipment not installed or used in construction within 5 days after unloading shall be stored elsewhere by the CONTRACTOR at its expense unless authorized additional storage time.

Construction equipment shall not be stored at the Work site before its actual use on the Work nor for more than 5 days after it is no longer needed. Time necessary for repair or assembly of equipment may be authorized by the Engineer.

Excavated material, except that which is to be used as backfill in the adjacent trench, shall not be stored in public streets unless otherwise permitted. After placing backfill, all excess material shall be removed immediately from the site.
6-2.1.5 Street Closures, Detours, Barricades. The CONTRACTOR shall comply with all applicable State, County and City requirements for closure of streets. The CONTRACTOR shall provide barriers, guards, lights, signs, temporary bridges, flagpersons, and watchpersons. The CONTRACTOR shall be responsible for compliance with additional public safety requirements which may arise. The CONTRACTOR shall furnish and install signs and warning devices and promptly remove them upon completion of the Work.

At least 48 hours in advance of closing, partially closing or reopening, any street, alley, or other public thoroughfare, the CONTRACTOR shall notify the Police, Fire, Traffic and Engineering Departments, and comply with their requirements. Deviations must first be approved in writing by the Engineer.
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The CONTRACTOR shall secure approval, in advance, from authorities concerned for the use of any bridges proposed by it for public use. Temporary bridges shall be clearly posted as to load limit, with signs and posting conforming to current requirements covering “signs” as set forth in the Traffic Manual published by the California Department of Transportation. This manual shall also apply to the street closures, barricades, detours, lights, and other safety devices required.

All traffic control barricades, signs and devices used by the CONTRACTOR shall, as a minimum, conform to the latest edition of the “California Manual on Uniform Traffic Controls Devices” (“MUTCD”). Channelization devices shall be spaced no greater than fifty (50) feet apart. The CONTRACTOR shall take additional precautions as he/she may find necessary under the circumstances.

Should the CONTRACTOR fail to provide adequate traffic control or safety barricades, and in the event a responsible individual cannot be located or refuses to perform, the AGENCY will at its option place needed devices or engage a private firm to place and maintain said barricades, which will be charged to the CONTRACTOR directly.

Full street closures will not be allowed without City Council approval.

All costs involved in the CONTRACTOR’S prosecution of the Work shall be included in the Bid. 6-2.2 Daily Reports. The CONTRACTOR shall complete a Daily Report indicating manpower, work performed, major equipment used and on standby (itemized separately), subcontractors, and similar items involved in the performance of the Work. The Daily Report shall be completed on forms prepared by the CONTRACTOR and acceptable to the Engineer and shall be submitted to the City Inspector weekly.
6-3 TIME OF COMPLETION
6-3.1 General. Add the following:

The CONTRACTOR shall complete the Work within the number of Working days specified in B1.03 of Section B - Instructions to Bidders after the Notice to Proceed.

Add the following:
6-3.3 Working Day. A working day is any day within the period between the start of the Contract time as defined in 6-1.2 and the date provided for completion, or upon field acceptance by the Engineer for all work provided for in the Contract, whichever occurs first, other than:

1. Saturday,

2. Sunday,

3. any day designated as a holiday by the AGENCY,

4. any other day designated as a holiday in a Master Labor Agreement entered into by the CONTRACTOR or on behalf of the CONTRACTOR as an eligible member of a CONTRACTOR association,

5. any day the CONTRACTOR is prevented from working at the beginning of the workday for cause as defined in 6-4.1,

6. any day the CONTRACTOR is prevented from working during the first 5 hours with at least 60 percent of the normal work force for cause as defined in 6-4.1. 390817.2
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The CONTRACTOR’s activities involving work which requires street closure, detours, and barricades shall be confined to the hours between 7:30 a.m. and 4:00 p.m. Monday through Friday.

In addition, the CONTRACTOR shall not perform any Work on Saturday, Sunday, or on AGENCY-designated holidays. AGENCY-designated holidays are listed in TABLE 1 – AGENCY-DESIGNATED HOLIDAYS below. Deviation from these hours will be permitted upon approval of the Engineer, except in emergencies involving immediate hazard to persons or property.

Deviations from these hours will not be permitted without the prior consent of the Engineer, except in emergencies involving immediate hazard to persons or property. In the event of either a requested or emergency deviation, inspection service fees will be charged against the CONTRACTOR. Service fees will be calculated at overtime rates including benefits, overhead, and travel time; and will be deducted from the amounts due the CONTRACTOR.

Failure of the CONTRACTOR to adhere to working day requirements will result in damages being sustained by the City. Such damages are, and will continue to be, impracticable and extremely difficult to determine.

TABLE 1 – AGENCY-DESIGNATED HOLIDAYS
New Year’s Day
Martin Luther King, Jr. Day
President’s Day
Memorial Day
Independence Day
Labor Day
Veteran’s Day
Thanksgiving Day
Day after Thanksgiving
Christmas Eve
Christmas Day
6-3.4 Restrictions on closure of traffic lanes:
6-4 DELAYS AND EXTENSIONS OF TIME.
6-4.4 Written Notice and Report. Add the following:

Whenever the CONTRACTOR foresees any delay in the prosecution of the work, and in any event immediately upon the occurrence of any delay which the CONTRACTOR regards as unavoidable, he/she shall notify the Engineer in writing of the probability of the occurrence of such delay and its cause so that the Engineer may take immediate steps to prevent, if possible, the occurrence or continuance of the delay, or, if prevention is not possible, may determine whether the delay is to 390817.2
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be considered avoidable or unavoidable, how long it continues, and to what extent it will delay the prosecution and completion of the work. It will be concluded that any and all delays which have occurred in the prosecution and completion of the work have been avoidable delays, except such delays as shall have been called to the attention of the Engineer at the time of their occurrence and found by him/her to have been unavoidable. The CONTRACTOR shall make no claims for any delay not called to the attention of the Engineer at the time of its occurrence as an unavoidable delay.
6-7 TERMINATION OF THE CONTRACT FOR DEFAULT.
6-7.1 General. Add The following:

If the CONTRACTOR fails to begin delivery of material and equipment, to commence the Work within the time specified, to maintain the rate of delivery of material, to execute the Work in the manner and at such locations as specified, or fails to maintain the Work schedule which will insure the AGENCY’s interest, or, if the CONTRACTOR is not carrying out the intent of the Contract, the AGENCY may serve written notice upon the CONTRACTOR and the Surety on its Faithful Performance Bond demanding satisfactory compliance with the Contract. 6-9 LIQUIDATED DAMAGES. Add the following:

The CONTRACTOR agrees to forfeit and pay the AGENCY the amount of Five Hundred Dollars ($500.00) per day for each and every day of unauthorized delay beyond the completion date, which shall be deducted from any monies due the CONTRACTOR. This payment shall be considered liquidated damages. CONTRACTOR agrees that such liquidated damages are reasonable under the circumstances existing at the time of execution of the contract, that such liquidated damages are to compensate AGENCY for losses that are difficult to measure and that such damages are not a penalty.

The AGENCY’s agreement to waive a specific time provision or to extend the time for performance shall not constitute a waiver of any other time provision contained in the Contract Documents.

Failure of the CONTRACTOR to complete performance promptly within the additional time authorized in a waiver or extension of time agreement shall constitute a material breach of this Contract entitling the AGENCY to terminate this agreement.

SECTION 7 - MEASUREMENT AND PAYMENT
7-1 MEASUREMENT OF QUANTITIES FOR UNIT PRICE WORK.
7-1.1 General. Add the following:

The planimeter shall be considered an instrument of precision adapted to measurement of all areas. 7-3 PAYMENT
7-3.1 General. Add the following:

The quantities listed in the Bid schedule will not govern final payment. Payment to the CONTRACTOR will be made only for actual quantities of Contract items constructed in accordance with the Plans and Specifications. Upon completion of construction, if the actual 390817.2
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quantities show either an increase or decrease from the quantities given the Bid schedule, the Contract Unit Prices will prevail subject to the provisions of 7-3.5.1.

At the expiration of 35 calendar days from the date of acceptance of the Work by the board, or as prescribed by law, the amount deducted from the final estimate and retained by the AGENCY will be paid to the CONTRACTOR except such amounts as are required by law to be withheld by properly executed and filed notices to stop payment, or as may be authorized by the Contract to be further retained.
7-3.2 Partial and Final Payment. Add the following:

From each progress estimate, 10 percent will be deducted and retained by the AGENCY, and the remainder less the amount of all previous payments will be paid. After 50 percent of the Work has been completed and if progress on the Work is satisfactory, the deduction to be made from remaining progress estimates and from the final estimate may be limited to $500 or 10 percent of the first half of total Contract amount, whichever is greater.

The closure date for period progress payments will be the twenty-fifth day of each month.

Authorization to pay is commonly received on the second Wednesday of the following month. The AGENCY requires four to six weeks to review all progress payments, issue payment checks, present progress payment to Council for approval, and release payment to CONTRACTOR.

However, payments will be withheld pending receipt of any outstanding reports required by the Contract Documents. In addition, the final progress payment will not be released until the CONTRACTOR returns the control set of plans and specifications showing the as-built conditions.

The full five (5) percent retention will be deducted from all payments. The final retention will be authorized for payment thirty-five (35) days after the date of recordation of the Notice of Completion.
7-3.6 Stipulated Unit Prices. Add the following:

Stipulated Unit Prices are unit prices established by the AGENCY in the Contract Documents. 7-4 PAYMENT FOR EXTRA WORK.
7-4.1 General. Add The following:

New or unforeseen work will be classified as “extra work” when the Engineer determines that it is not covered by the Contract Unit Prices or stipulated unit prices. 7-4.2 Basis for Establishing Costs.

7.4.2.4 Other Items. Add the following:

Invoices covering all such items in detail shall be submitted with the request for payment. 7-5 PAYMENT FOR CHANGES REQUESTED BY THE CONTRACTOR. Add the following:

Changes in the Plans and Specifications, requested in writing by the CONTRACTOR, which do not materially affect the Work, and which are not detrimental to the Work or to the interests of the AGENCY, may be granted by the Engineer. Nothing herein shall be construed as granting a right to the CONTRACTOR to demand acceptance of such changes. 390817.2
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SECTION 8 - FACILITIES FOR AGENCY PERSONNEL
8-6 BASIS OF PAYMENT. Substitute the following:

All costs incurred in furnishing, maintaining, servicing, and removing field officers, laboratories, or bathhouse facilities required at the project site shall be included in the bid item for furnishing such facilities. If such facilities are required by the Plans or Specifications and no bid item is provided in the proposal, the costs shall in included in other items for which bids are entered. Such costs incurred in connection with offices and laboratories at plants shall be borne by the plant owners.

The first progress payment will not be approved until all facilities are in place and fully comply with the Contract Documents.
(End of Section)
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APPENDIX I

GRANULAR ACTIVATED CARBON (GAC) REPLACEMENT
SPECIFICATION NO. Due 2024/2025

IN THE CITY OF SIERRA MADRE, CALIFORNIA

SCOPE OF WORK
This section covers the furnishing and installation requirements for the granular activated carbon (GAC) 100,000 lbs. total, 20,000 lbs. per five GAC vessels. The GAC will be used to remove various volatile organic compounds (VOCs) detected in potable water supply wells.

The GAC to be supplied and installed shall be suitable for use as an adsorptive media in a potable water treatment plant and be effective in the removal of VOCs associated with contaminated groundwater supplies. The carbon shall be new virgin, durable GAC free of pathogenic material, capable of being used as specified below.
700-1.1 REFERENCE SPECIFICATIONS, CODES AND STANDARDS.

All work specified herein shall conform to or exceed the requirements of the applicable sections of the following documents to the extent that the requirements therein are not in conflict with the provisions of this section. Where such documents have been adopted as a code or ordinance by the public agency having jurisdiction, such code or ordinance shall take precedence. The provisions of AWWA B604, NSF 61, ASTM (latest editions) shall also apply as herein specified. 700-1.2 SITE CONDITIONS.

The GAC system consists of five (5) sets of two lead/lag pressure vessels each containing 20,000 pounds of GAC. Each pressure vessel is a down flow-type ASME code steel adsorber with a septa-underdrain system. Raw groundwater conveyed to the GAC system enters the top of a vessel, flows over the GAC. A collector system collects the treated water and retains the GAC media in the bed. The treated water is discharged from the GAC system through the effluent piping. A GAC backwash system allows backwashing of each pressure vessel.

The work to be done, in general, shall include furnishing all labor, materials, tools, equipment, and incidentals, unless otherwise specified, to complete the project in compliance with the Specifications. The project will occur at the City of Sierra Madre GAC Maintenance Facility, 621 East Sierra Madre Boulevard, Sierra Madre, CA 91024. The GAC facility discharges filtered water into distribution system for human consumption. The work shall consist of removal of spent carbon filtration material from and installation of virgin carbon filtration material into five lead vessels. The bidder shall be responsible for removal of all materials within the vessels regardless of impaction. The bidder shall include all necessary costs to fulfill this requirement in the bid price whether all such specific requirements are mentioned or not. No payment will be made for extra work performed unless specifically authorized as required in these Specifications.

Examination of the Work Site, Proposal Forms, and Specifications. 390817.2
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The bidder is required to examine carefully the site of work and specifications for the work contemplated.

The submission of a proposal shall be considered conclusive evidence that the bidder has investigated and is satisfied as to the conditions to be encountered, as to the character, quality and quantities of work to be performed and materials to be furnished.

Bidders may contact the Water Superintendent Steven McGee at 626-355-7135 x 818 to schedule a site inspection, or for further information regarding this specification. It is the bidder's responsibility to carry out all studies concerning location, access, surface conditions, and security.

Bacteriological Sampling
The owner will sample all vessels for coliform bacteria and heterotrophic bacteria plate count (HPC) prior to the installation of carbon. Upon completion the owner will verify all vessels are free of coliform bacteria and that the heterotrophic bacteria plate counts (HPC) are below 500. In the event a sample is confirmed for coliform bacteria, E-coli bacteria or a HPC above 500 after installation of carbon, the contractor shall be responsible for disinfecting all vessels according to ANSI/AWWA C653-97.

GRANULATED ACTIVATED CARBON
General.

The GAC shall be virgin, granular, and manufactured from coconut shell raw materials. The material shall be visually free of clay, dirt and deleterious material. Coal, lignite, peat or wood-based granular activated carbon medias are not acceptable for this application.
701-3.2 Properties.

The granulated activated carbon to be furnished shall meet the following specifications and physical properties:

Parameter Specification Standard
Sieve size 12 X 30 AWWA B604
Maximum Retained, No. 12 10% AWWA B604
Maximum Passing, No. 30 5% AWWA B604
Effective Size 0.6 – 0.85 mm AWWA B604
Maximum Uniformity Coefficient 2.0 AWWA B604
Bulk Density 0.45 – 0.53 g/cc AWWA B604
Minimum Abrasion Number 85% AWWA B604
Minimum Hardness 95%
Maximum Moisture as Packed 3% AWWA B604
Shape Granule
Minimum Iodine Number 1100 mg/g ASTM D4607
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Water Soluble Ash 2.0% ASTM D5029
In addition to these standards, the GAC shall satisfy the requirements of the Food Chemicals Codex and NSF 61. The GAC may be of either domestic or international origin.

All tests required shall be performed by a State-certified testing laboratory.

The Owner may authorize delivery on the basis of the manufacturer's test results and the certification of quality. The Owner may also test the reference sample(s) submitted to confirm compliance before delivery is authorized.

The Owner will accept or reject the granular activated carbon(s) delivered to the work site based on tests performed by the Owner on representative samples of the delivered material. After receipt of shipment, samples for testing will be collected in accordance with the procedures outlined in AWWA B604.

If the material does not meet all of the requirements of the specifications, the material will be rejected and shall be removed and replaced with acceptable material at no cost to the Owner. 390817.2
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390817.2
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FOR CITY COUNCIL AGENDA ITEM NUMBER______

City of Sierra Madre
Agenda Report
TO: Honorable Mayor and Members of the City Council
FROM: Jose Reynoso, City Manager
DATE: April 8, 2025
SUBJECT: CONSIDERATION OF SUPPORT FOR CLEAN POWER
ALLIANCE’S FY 2026 COMMUNITY PROJECT FUNDING

REQUESTS

STAFF RECOMMENDATION
Staff recommends that the City Council approve letters of support for Clean Power Alliance’s (CPA) FY 2026 community project funding requests, which promote critical facility resilience, building electrification, clean energy access for low- and moderateincome households, and municipal fleet electrification.

ALTERNATIVES

1. Approve the letter of support as recommended.

2. Direct staff to modify the letter before approval.

3. Decline to take action on this item.

SUMMARY
The Clean Power Alliance (CPA), of which the City of Sierra Madre is a member, is submitting federal community project funding requests for FY 2026 to support a portfolio of clean energy and resilience projects across the region. These programs will help small cities like Sierra Madre improve energy reliability, meet state climate mandates, reduce emissions, and expand energy access to vulnerable populations.

Staff has prepared a draft letter for the City Council’s signature expressing the City’s support for CPA’s funding proposals.

Robert Parkhurst, Mayor
Kristine Lowe, Mayor Pro Tem
Kelly Kriebs, Council Member
Gene Goss, Council Member
Edward Garcia, Council Member
Sue Spears, City Treasurer

ANALYSIS
The Clean Power Alliance is requesting federal support for the following shovel-ready and programmatic initiatives:

Critical Facility Resilience with Clean Energy Back-Up Power Systems CPA’s Power Ready Program will fund and implement shovel-ready solar and battery storage systems at essential public facilities to ensure continuity of services during power outages—particularly vital in high fire-risk areas such as Sierra Madre.

Building Electrification Assistance
CPA will support municipalities in transitioning to fully electric buildings, reducing operational costs and improving air quality. The program includes technical support and planning resources.

Solar and Battery Access for Low- and Moderate-Income Households This initiative provides no-cost solar and battery systems for qualifying residents, reducing utility costs and increasing energy resilience. Participants will contribute to a regional virtual power plant that supports grid reliability.

Municipal Fleet Electrification
CPA’s support will help cities like Sierra Madre comply with California’s Advanced Clean Fleets regulations by planning and funding electric vehicle (EV) adoption and charging infrastructure.

STRATEGIC PLAN CORRELATION:

Support for Clean Power Alliance’s FY 2026 community project funding request aligns with Goal 5.2 of the City’s Strategic Plan: Promote greenhouse gas emissions reduction initiatives. CPA’s proposed programs—including critical facility solar and battery systems, municipal building electrification, zero-emission fleet planning, and solar access for low- and moderate-income households—are consistent with the City’s objectives to reduce energy consumption, expand use of renewable energy, and promote sustainable municipal operations. By leveraging CPA’s technical support and infrastructure funding, Sierra Madre can make measurable progress toward its emissions reduction goals without overextending limited city resources.

FINANCIAL REVIEW / SOURCE OF FUNDING
There is no direct financial impact on the City. However, supporting this request may increase access to future federal funding.

PUBLIC NOTICE PROCESS
This item has been noticed through the regular agenda notification process. Copies of this report are available at the City Hall public counter and the Sierra Madre Public Library and can be accessed on the City's website at www.cityofsierramadre.com.

ATTACHMENTS
a. City of Sierra Madre Letter of Support for Clean Power Alliance FY 2026 Community Project Funding for Senator Adam Schiff.
b. City of Sierra Madre Letter of Support for Clean Power Alliance FY 2026 Community Project Funding for Congresswoman Judy Chu.
c. City of Sierra Madre Letter of Support for Clean Power Alliance FY 2026 Community Project Funding for Senator Alex Padilla.
232 West Sierra Madre Boulevard, Sierra Madre, CA 91024 Telephone (626) 355-7135

City of Sierra Madre

OFFICE OF THE CITY COUNCIL
April 8, 2025
The Honorable Adam Schiff
Hart Senate Office Building, #112
Washington, DC 20510
Dear Senator Schiff,
On behalf of the City of Sierra Madre, we are writing to express our strong support for Clean Power Alliance’s (CPA) Fiscal Year 2026 community project funding requests. The projects align with our city’s goals to improve climate resilience, ensure continuity of critical public services, and expand access to clean and affordable energy for our residents.

Sierra Madre is a small foothill community particularly vulnerable to wildfire-related power outages and the long-term impacts of climate change. CPA’s programs would provide vital infrastructure and resources to strengthen our local capacity and support the long-term sustainability of our public services and neighborhoods.

CPA has requested funding for the following programs:
 Critical Facility Resilience with Clean Energy Back-up Power Systems — This program funds and implements “shovel ready” projects to make local government facilities energy-resilient during power outages, providing local governments with clean backup power for critical operations and continuity of critical community services. Under the Power Ready Program, CPA provides solar and battery storage systems at no-cost and makes installation easy by contracting with a single developer to build, own, and operate the systems for 20 years. The recent wildfires in Los Angeles and Ventura Counties highlight the need for backup power in the event of a power outage. Local governments must ensure their critical operations can continue and their communities can seek places of refuge for services during these widespread and catastrophic events
 Building Electrification Assistance — Implementation of building electrification solutions can support energy efficiency in facilities and contribute to overall grid reliability, with the potential to reduce energy costs and improve air quality.

Electrifying facilities is a viable option that municipalities can implement provided they 232 West Sierra Madre Boulevard, Sierra Madre, CA 91024 Telephone (626) 355-7135
receive funding and technical guidance to illustrate project feasibility. CPA is already investing in up to 10 municipalities to assess energy needs and support project development through its Energized Communities program, but the need for project implementation funding and support outweighs the current program funds available.  Solar and Battery Access Program — This program will provide low to moderateincome single-family homeowners with solar PV and battery storage systems at no cost through a combination of federal tax credits, California SGIP (Self Generation Incentive Program) incentives, and outside private funding. CPA’s program will be available for residential customers who are at or below 80% Area Median Income (AMI). Further, installed battery storage systems will participate in a pilot virtual power plant (VPP) that will discharge the battery system at peak demand times to give the customer bill savings and reduce strain on the grid.
 Municipal Fleet Electrification — CPA’s Fleet Electrification Program offers planning and direct funding to local governments looking to come into compliance with California’s Advance Clean Fleets regulations and address mobile pollution sources by electrifying their fleets, bringing along potential benefits to air quality and public health. Further, additional funding under the program allows ‘Reach’ measures, such as electrifying more vehicles, doing in-depth charging assessments at multiple sites, or co-locating chargers to increase public charging access.

We greatly appreciate your support and consideration of CPA’s funding requests.

City of Sierra Madre

OFFICE OF THE CITY COUNCIL
April 8, 2025
The Honorable Judy Chu
2423 Rayburn House Office Building
Washington, DC 20515
Dear Congresswoman Chu,
On behalf of the City of Sierra Madre, we are writing to express our strong support for Clean Power Alliance’s (CPA) Fiscal Year 2026 community project funding requests. The projects align with our city’s goals to improve climate resilience, ensure continuity of critical public services, and expand access to clean and affordable energy for our residents.

We greatly appreciate your support and consideration of CPA’s funding requests.

City of Sierra Madre

OFFICE OF THE CITY COUNCIL
April 8, 2025
The Honorable Alex Padilla
331 Hart Senate Office Building
Washington, DC 20510
Dear Senator Padilla,
On behalf of the City of Sierra Madre, we are writing to express our strong support for Clean Power Alliance’s (CPA) Fiscal Year 2026 community project funding requests. The projects align with our city’s goals to improve climate resilience, ensure continuity of critical public services, and expand access to clean and affordable energy for our residents.

We greatly appreciate your support and consideration of CPA’s funding requests.

Sincerely,
Robert Parkhurst Kristine Lowe
Mayor Mayor Pro Tem
City of Sierra Madre City of Sierra Madre
Edward Garcia Gene Goss
Council Member Council Member
City of Sierra Madre City of Sierra Madre
Kelly Kriebs
Council Member
City of Sierra Madre
232 West Sierra Madre Boulevard, Sierra Madre, CA 91024 Telephone (626) 355-7135
376508.1
TO: Honorable Mayor and Members of the City Council
FROM: Clare Lin, Director of Planning and Community Preservation Gustavo Barrientos, Police Chief
REVIEWED BY: Jose Reynoso, City Manager
DATE: April 8, 2025
SUBJECT: 2025 SEMI-ANNUAL REVIEW OF CONDITIONAL USE PERMIT 22-03 (CUP 22-03) FOR PRIVATE RENTAL EVENTS AND FILMING AT THE VILLA DEL SOL D’ORO LOCATED WITHIN THE ALVERNO HEIGHTS
ACADEMY CAMPUS ADDRESSED AT 200 NORTH MICHILLINDA
AVENUE

STAFF RECOMMENDATION
It is recommended that the City Council conduct an Annual Review of Conditional Use Permit 22-03 permitting the use of the Villa Del Sol d’Oro (Villa) for-profit special events pursuant to adopted City Council Resolution 24-64, and consider all pertinent materials and testimonies.

ALTERNATIVES

1. Conduct an Annual Review of Conditional Use Permit 22-03 permitting the use of the Villa Del Sol d’Oro (Villa) for-profit special events pursuant to City Council Resolution 24-64 and remain the conditions; or

2. Direct staff to schedule a public hearing to consider amendments to the conditions of approval of CUP 22-03; or

3. Direct staff to schedule a public hearing to consider revocation of Conditional Use Permit 22- 03, identifying the findings that the City Council feels are in violation and the basis for rejecting those findings.

EXECUTIVE SUMMARY
On October 22, 2024, the City Council approved Resolution No. 24-64 and Conditional Use Permit 22-03 (CUP 22-03), regulating private rental events at the Villa and filming on the campus.

The conditions of approval require an annual review of CUP 22-03 to determine if the Villa’s use complies with those conditions.

Staff is recommending that the City Council conduct an annual review pursuant to conditions of approval and event monitor checklists to determine whether the Villa’s private rental events and filming comply with the findings and conditions of approval of City Council Resolution No. 24-64 (Attachment A).

BACKGROUND
Alverno Heights Academy (AHA) is located on a 12.10-acre site on the western boundary of the City. The school is bounded on the west by Michillinda Avenue, the north by Grand View Avenue, City of Sierra Madre

AGENDA REPORT
Robert Parkhurst, Mayor
Kristine Lowe, Mayor Pro Tem
Edward Garcia, Council Member
Gene Goss, Council Member
Kelly Kriebs, Council Member
Sue Spears, City Treasurer
City Council | April 8, 2025
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the east by Wilson Street, and on the south by west Highland Avenue. The City of Pasadena is immediately west of the school. The school is surrounded by low-density residential uses.

Existing Zoning and General Plan
The Villa, located at the center of the AHA campus, is zoned Institutional. General Plan Policy L47.8 allows for the adaptive reuse of significant architectural and historical structures, provided the use is compatible with the surrounding neighborhood. The Villa is used for school events such as dances, receptions, fundraisers, and retreats. Institutional uses such as churches commonly have incidental spaces for meetings, banquets, and receptions. Private rental events, including weddings and retreats, have been held at the Villa for over 20 years. The Villa is also used for commercial photography and film production.

Conditions of Approval
On October 8 and 22, 2024, the City Council held public hearings of the Conditional Use Permit 22-03 (CUP 22-03), and approved amendments to for private rental events at the Villa del Sol d’Oro located at the Alverno Heights Academy campus by approving City Council Resolution 24-

64. Conditional Use Permit 22-03, allows a maximum of 20 rental events in a calendar year 2025.

Sunday religious events are regulated through the Temporary Use Permit process. The Villa CUP does not regulate school events and sporting activities.

At the October 8, 2024 City Council meeting, the City Council agreed to consider the 26-event rental limit upon a showing that Alverno had complied with the conditions of this CUP at its next annual review in April 2025.

The City Council also directed Alverno Heights Academy to:
• Notices shall be mailed to all residents, including renters and property owners, per CUP General Condition No. 10.1;
• The Academy shall explore the possibility of using rubber-coated cables and repairing metal gate plate to reduce noise;
• All events (except those expressly exempted under the CUP) shall be counted toward the special event maximum. When in doubt, request direction of the Director of Planning and Community Preservation;
Condition Number 11, the City Council or Planning Commission shall hold a public hearing to review CUP 22-03 to determine compliance with the conditions of approval and to hear any feedback from the annual meeting. The City Council will conduct a public hearing within six months of the effective date of this conditional use permit and annually thereafter. Prior to the public hearing, the City Council will be provided with the event monitor’s reports, with all verified complaints and remediation actions taken by the Applicant and/or Property Owner, noise readings, and logs of phone calls to the Sierra Madre Police Department related to the private rental events at the Villa.

The condition further states that the City Council or Planning Commission shall be granted flexibility to determine the timeframe of review, and unless otherwise designated, the public City Council | April 8, 2025
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hearing shall be held in October of each year. If the City Council or Planning Commission determines one or more of the conditions of approval have been violated, it may request that the Director of Planning and Community Preservation agendize a public hearing regarding modification or revocation of CUP 22-03.

ROLES AND RESPONSIBILITES
Summary of the responsibilities of AHA, Securitas, Event Monitors (MOU), and the City.

Alverno Heights Academy (AHA)
 Publish a quarterly calendar of events on the AHA webpage; provide this to the City and neighbors two weeks prior to the start of each quarter. Update the calendar and notify the City when changes occur.
 Provide Quarterly Notice to all residents within a 300-foot radius of the campus property line regarding all temporary uses, film or photography activity, and religious events within a three-month period.
 Host annual Neighborhood meetings with invite to City Council, City Manager, Chief of Police, Planning Director, and Planning Commission.
 Provide cell phone for event monitors.
 Submit Sunday Temporary Use Permit (TUP) form for religious events to the City.  Prepare summary of events and call log for City Council or Planning Commission to review annual CUP 22-03 to determine compliance with conditions of approval Securitas
Securitas, a private security company contracted by AHA, provides security monitor services for private rental events at the Villa. Securitas responsibilities include:
 Confirm relevant contacts (AHA, Event Monitors, Sierra Madre Police Department Watch Commander)
 Provide event parking enforcement to prevent parking in neighborhood Event Monitor by MOU
City and AHA entered into a Memorandum of Understanding on April 2, 2024 to outline how an off-duty Sierra Madre police officer may serve as an Event Monitor at the Villa. The MOU includes the following provisions:
 Police Chief or his or her representative will make police officers aware of any opportunity to serve as an Event Monitor
 At least five working days prior to any private rental event at the Villa, the Police Chief will provide AHA with the contact information of any police officer willing to serve as an Event Monitor
 The Police Chief must approve any application to serve as an Event Monitor prior to AHA contracting with that officer
 The Event Monitor will adhere to the requirements of CUP 22-03, Alverno Heights Academy’s Rules and Protocols, Sierra Madre Police Department Policy 1021 and the conditions of any written approval; and all federal, state, and local laws.  The Event Monitor will complete the Event Monitoring Checklist and submit it to AHA, the City’s Department of Planning and Community Preservation, and the Sierra Madre Police Department.
 The Event Monitor will coordinate with law enforcement responding to incidents and interface with neighbors, guests, AHA representatives, and security personnel as needed.

City Council | April 8, 2025
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 Event Monitors will maintain independent contractor status with AHA and will not seek compensation or benefits from the City.

City of Sierra Madre
 City Manager approves MOU providing event monitor services  City to post AHA Calendar of Events to City Manager Transparency Portal  City to post Event Monitor Reports to City Manager Transparency Portal  City to schedule City Council or Planning Commission annual CUP reporting meeting  City to Update event monitor form as necessary
 SMPD’s role is to respond to criminal complaints
 Code Enforcement complaints are directed to SMPD
 SMPD to provide calls for service of AHA private rental events to the City and AHA for inclusion in the Planning Commission annual report

AHA NEIGHBORHOOD ANNUAL MEETINGS
CUP Condition of Approval No. 9 requires AHA to host an annual meeting with neighbors and the City to review implementation and enforcement of the conditions, review film monitor and event monitor reports, discuss noise mitigation measures, and review the need for revisiting any of these conditions. Invitations to annual meeting shall be forwarded to the City Council, Planning Commission and the Director of Planning and Community Preservation.

On February 27, 2025, Alverno Heights Academy administration, Board of Trustees, City staff, and 6 neighbors attended the annual meeting at the Learning Technology Center on the AHA campus regarding rental events held at the Villa and filming on campus. The meeting addressed rental events held at the Villa and filming activities on campus. The meeting minutes attached as Attachment E.

Key topics discussed included the confirmation of the MOU between Sierra Madre PD and AHA, effective April 2, 2024, and the presence of off-duty officers monitoring 7 events since the September 2024. SMPD addressed complaints received and confirmed that all noise readings were within compliance. AHA also discussed the construction status of the sports court, landscaping improvements along Highland Avenue.

Residents raised concerns related to pedestrian noises, school traffic management, vehicle idling prior to 7 A.M. and equipment noise from school event. AHA addressed these concerns, and will address each vendor moving forward. When necessary, AHA will have vendors to pull permit with the City if they cannot work within the CUP conditions. AHA stressed to the neighbors to call the Facilities Director directly to handle immediate concerns because they are onsite during school events.

EVENT MONITOR REPORTS SUMMARY
AHA summarized the event monitor reports during the reporting period beginning October 2024 through March 2025. Event Monitor reports are included as Attachment C.

Following the MOU implementation, noise monitoring became more consistent and structured.

As of October 1, 2024, ten events were held at Villa del Sol d’Oro, all monitored by off-duty officers. A total of 454 decibel readings were recorded during these events, with none exceeding the 70-decibel limit. Readings were taken approximately 50–75 feet from the structure and at the property line.

City Council | April 8, 2025
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 In the reporting period, a total of 11 private rental events were held at the Villa  Wedding celebrations accounted for 11 events
 No religious events reported on Sundays. These events are not required to obtain approval of a Temporary Use Permit, and are therefore excluded from the total number of special use events under CUP 22-03
 During the reporting period, no filming events were held on the campus or Villa The reports indicated 1 incident during which an event gate was closed after 10 P.M on November 2, 2024. The incident was due to the AHA staff exited at 10:08 P.M., not related to clean-up crew or guests. AHA staff, event monitors, and security assured that they will take exit on Wilson St.

SMPD CALLS FOR SERVICE SUMMARY
The Sierra Madre Police Department (SMPD) prepared a summary of calls for service to the Villa during the 6-month reporting period from October 1, 2024 through March 29, 2025, in Attachment D. During this period, SMPD received four noise-related service calls:
 Two on October 12, 2024
 One on November 2, 2024
 One on March 22, 2025
 Four on March 29, 2025
In each instance, the off-duty officer measured and documented the decibel levels, which remained within the allowed range.

ENVIRONMENTAL (CEQA)
The project is exempt pursuant to CEQA Guidelines Sections 15061(b)(3), 15304(e), and 15323, because the activity, given the temporary nature of the events and limits of the approvals, there is no reasonable possibility that the activities will have a significant impact on the environment, due to cumulative impacts, unusual circumstances, or otherwise; and the project is a minor temporary use of land having negligible or no permanent effects on the environment.

STRATEGIC PLAN CORRELATION
The project has no applicable correlations to the strategic plan.

FISCAL IMPACT
This report has no impact to the general fund. Staff time was incurred in preparing the staff report.

PUBLIC NOTICE AND COMMENT PROCESS
This item has been noticed through the regular agenda notification process. The packet can be accessed on the City’s website at www.sierramadreca.gov. Notices mailed to all current residents and property owners within 300-foot radius map, and notices posted on all four sides of campus. All interested persons may submit public comments to [email protected]. Public comments must be submitted by 3:00 p.m. on the date of the hearing to be considered by the Planning Commission. Documents are available on the Planning & Community Preservation Department webpage for review by all interested parties at: https://www.cityofsierramadre.com/aha. The packet can also be accessed on the City’s website, at Sierra Madre City Hall, 232 W. Sierra Madre Blvd., and at the temporary Sierra Madre Public Library, 350 W. Sierra Madre Blvd.

City Council | April 8, 2025
Annual Review AHA Villa CUP

Page 6 of 6 ends

376508.1
Attachments
Attachment A: Adopted City Council Resolution 24-64 for Conditional Use Permit (CUP) and CUP Conditions of Approval
Attachment B: Executed City-Alverno MOU regarding Event Monitoring and Event Monitoring Checklist form
Attachment C: Event monitor’s reports, with noise readings from October 2024 to March 2025
Attachment D: Sierra Madre Police Department logs of Calls for Service Report dated October 2024 to March 2025
Attachment E: Neighborhood Meeting Meeting Minutes dated February 27, 2025 Attachment F: AHA Letter and Financial Analysis Report

Alverno Villa - Event Monitor Checklist
The below portion to be completed by the Event
Monitor
This portion to be completed by AHA personnel
Event Information:

Event Date: ________________________________________
Time Music Started: ______________________
Time Music Stopped: _____________________________
Time Last Guest Left:_____________________________
Time Last Gate is Closed:________________
Time Parking Lights Turned Off: _________________
Number of Security Guard(s): ________________
Security Guard Name:____________________
Security Guard Name:____________________
Event Monitor Information:

Event Monitor Name: ____________________
Event Monitor Phone: ____________________
Event Monitor Arrival Time:________________
Event Monitor Departure Time:_____________
AHA Personnel Name__________________________
Event Type:__________________________________
Event scheduled start time:______________________
Event scheduled end time:______________________
Gate Name: __________________________________
Gate open time: _______________________________
Gate Name: __________________________________
Gate open time: _______________________________
Gate Name: __________________________________
Gate open time: _______________________________
No. of rented events between these dates:
___________________________________, 2024 and
___________________________________. 2024
No. of rented events this month:
_____________________________________________
Number of guests: _____________________________
Alverno Villa - Event Monitor Checklist
345372.1 2
Noise Levels
Street Name 1st Reading 2
nd Reading 3rd Reading 4th Reading
Time
dB
Int. Ext. Time
dB
Int. Ext. Time
dB
Int. Ext. Time
dB
Int. Ext.

Michillinda Avenue
Grandview Avenue
Wilson Street
Highland Avenue
Street Name 5
th Reading 6th Reading 7th Reading 8th Reading
Time
dB
Int. Ext. Time
dB
Int. Ext. Time
dB
Int. Ext. Time
dB
Int. Ext.

Michillinda Avenue
Grandview Avenue
Wilson Street
Highland Avenue
Street Name 9
th Reading 10th Reading 11th Reading 12th Reading
Time
dB
Int. Ext. Time
dB
Int. Ext. Time
dB
Int. Ext. Time
dB
Int. Ext.

Michillinda Avenue
Grandview Avenue
Wilson Street
Highland Avenue
Alverno Villa - Event Monitor Checklist
345372.5
Any interaction with Alverno staff, security, or SMPD?
Alverno staff? Yes No
Name:

Nature of Interaction:

Noise Reading (dB) & Time:

Remedy, if any:

Sierra Madre Police Department? Yes No
Name:

Nature of Interaction:

Noise Reading (dB) & Time:

Remedy, if any:

Any interaction with the Public (In person or telephonic)? Yes No Name:

Nature of Interaction:

Noise Reading (dB) & Time:

Remedy, if any:

Any interaction with the Public (In person or telephonic)? Yes No Name:

Nature of Interaction:

Noise Reading (dB) & Time:

Remedy, if any:

Any interaction with the Public (In person or telephonic)? Yes No Name:

Nature of Interaction:

Noise Reading (dB) & Time:

Remedy, if any:

Alverno Villa - Event Monitor Checklist
345372.5
Were the Conditional Use Permit #22-03 Conditions Satisfied? Section 1 – Frequency of Use / Level of Use Yes No
If no, please provide details
Section 2 – Time of Use Yes No
If no, please provide details
Section 3 – Noise Yes No
If no, please provide details
Section 4 – Alcohol Yes No
If no, please provide details
Section 5 – Traffic / Parking Yes No
If no, please provide details
Section 6 – Vehicle Access Yes No
If no, please provide details
Section 7 – Nighttime Lights Yes No
If no, please provide details
Section 8 – Litter and Garbage Yes No
If not please provide details
Attachment C
Event Monitor Checklist
October 2024 through March 2025
Event Dates:
10/5/2024
10/12/2024
10/26/2024
11/2/2024
11/09/2024
11/16/2024
1/17/2025
1/25/2025
3/15/2025
3/22/2025
3/29/2025

Alverno Villa - Event Monitor Checklist
The below portion to be completed by the Event Monitor
Event Date: /, z_� ,z. S, I I I f -
Event Monitor Name: <'f'\� S�lJt'R.P,-
Event Monitor Phone ��: �o-1 s�f¼4 � / l>Jct.l-: 6%-� �f - Event Monitor Arrival Time: l�a h� -f\R.lt.\VtS'D CfOl.{q --�--1n3..,,;a�i;.e;l:J::i:.ULJVITT) ��rJ s
2-UJiJ hn
Event End time: 9:?--{JD hv'j
Number of Parking Attendants: ------ 1
Final Gate Closing Time: --------
... r-HtHL�D 6fl1� cw�i-u-fff l$GOtt�
_ fW.-F-lVGD �--r ,�o H'21 nia M7L/ -rl4£ !Jlt>D1Nb
- WLU.6 � � c.,l,O')CD l¥T \ b�'S'�doR.01Nt't101l..

Noise Levels ·- fn\Jls'\C.... �'Tu� flf GJ 0G
Street Name 1st Readin
This portion to be completed by AHA personnel
AHA Personnel Name: i-th.d.,A l .a. i3eA bi 1 �'
Event Type: (/l)tJlA ;,....�
Event scheduled start time:. 3 30 pfV1
Event scheduled end time: / () �l.'X::> r VV7
Gate Name: //Id[, UV\- Gate open time: <(?'
Gate Name: �yj t J.v.,...__ Gate open time: /D
Gate Name: thAJ� tr'4- --Gate open time: -'Q ..... -,___ :;-
No. of rented events between 1/1/202412/31/202¥. ;;J.,
Enter date range
No. of rented events this month: d::::_
Enter month
Number of guests: rt V'#Jv-0¾ , t:::''-' t � ... ,
S-�r-3 ·-�( ,vfl)
;rt71) TO f2. rl I
3 rd Readin, 4
th Readin
Time I fX dB '• 1 11 � 1 - • 11 1 .r.. • • 11 1 ·-
Michillinda Avenue
Grandview Avenue
Wilson Street
I btJ(J 1�711 sq.{,,
ssq £\q.) SI.� {£ �S: ltl-q s2-.1-stt- � /2.J4
I SCS 8 41. I SV. o lb 1/i l/ l f 9-- _ , g _ . • l � ( D 151 Mt�tU®A- M
G f-..fl tJO\l l 6\t\J 0
Hi hland Avenue I� 5! - / £ �� ,n, , . ,
8 �£ J� V 'J OX� :Ti J3 I �\L
W\w01'J vJ
Wl(,t-ll ,\t!\t1.I\J \.-ti
r:f�

Alverno Heights Academy
2024-
2025
2024-2025 CALL FOR SERVICE REPORTING
POLICE CHIEF GUSTAVO E. BARRIENTOS
SIERRA MADRE POLICE DEPARTMENT | 242 W. Sierra Madre Blvd, Sierra Madre, CA 91024 1 Alverno Heights Academy –Villa del Sol d’Oro
Scope of Work:

This report outlines the monitoring of events held at Alverno Heights Academy’s Villa del Sol d’Oro. The focus is on ensuring compliance with noise ordinances, overseeing security, and maintaining effective event management, as established in the Memorandum of Understanding (MOU) between the Sierra Madre Police Department (SMPD), event organizers, and the local community. The MOU provides clear guidelines to minimize disruptions, ensure public safety, and uphold local regulations.

Noise Monitoring
Noise levels were monitored throughout each event using calibrated decibel meters, ensuring compliance with the City of Sierra Madre’s noise ordinance, which mandates a maximum of 70 decibels at the property line. SMPD and event staff were proactive in adjusting volume levels when necessary.

Only one violation was reported during the monitoring period.

Security Oversight
Event security was a collaborative effort between SMPD and Securitas, with one SMPD officer present on-site per event. No major incidents occurred. Minor parking issues were promptly handled by the security team. Pre-event coordination meetings helped establish effective communication channels and clarified roles and responsibilities between SMPD and event staff.

Event Management
Event organizers effectively managed crowd flow and parking. Designated parking areas helped reduce traffic congestion on surrounding streets. Event staff, with support from SMPD officers, directed traffic to minimize disruptions to residents. Community feedback was generally positive, although some concerns were raised regarding late-night noise. These concerns will be addressed in planning future events.

Purpose:

This report documents noise-related complaints and evaluates event compliance with city ordinances and venue-specific guidelines. It provides an overview of noise control efforts, corrective actions taken, and the effectiveness of communication between the security team and off-duty monitors.

Identifiers:
 L Location: Alverno Heights Academy, Sierra Madre, CA  Reporting Party: Sierra Madre Police Department, Chief Gustavo E. Barrientos  Time Frame: Events from January through September 2024  Involved Parties: Off-duty event monitors, Securitas security staff, and event coordinator 2 Findings:

Pre-MOU Events (January–May 2024):

Noise and security monitoring were conducted consistently. However, documentation of noise levels was unavailable, making it difficult to evaluate compliance during this period.

Post-MOU Events (May 2024–Present):

Following the MOU implementation, noise monitoring became more consistent and structured. As of October 1, 2024, ten events were held at Villa del Sol d’Oro, all monitored by off-duty officers. A total of 478 decibel readings were recorded during these events, with none exceeding the 70-decibel limit.

Readings were taken approximately 50–75 feet from the structure and at the property line.

During this period, SMPD received four noise-related service calls:
 Two on October 12, 2024
 One on November 2, 2024
 One on March 22, 2025
In each instance, the off-duty officer measured and documented the decibel levels, which remained within the allowed range. (See attached chart.)
Security Involvement:

Security measures were enhanced post-MOU. Off-duty officers and Securitas personnel worked jointly to ensure compliance and promptly addressed any issues.

Action Items:

Event monitors followed a structured checklist that included decibel readings, ensuring doors remained closed, and reporting any deviations. Findings were submitted to the Police Chief for review and followup recommendations.

Events held at Villa del Sol d’Oro complied with local noise ordinances and were supported by effective security oversight. The collaboration between SMPD and event organizers proved successful in maintaining public safety and addressing community concerns. It is recommended that noise levels continue to be monitored consistently and that community feedback be reviewed after each event to improve future operations.

This documentation supports accountability, compliance, and continuous improvement of event procedures.
3 Alverno Heights Monitor Checklist:
#
Event Dates
Pre-MOU
Security
Monitor
CFSNoise Calls to
Security
Email Highest (dB)
After 10 PM
Event/Gate Closed
# of dB
Readings
- Jan.-No Events - - - - - - -
- Feb.-No Events - - - - - - -
1 March 9, 2024 Yes 0 - - - - -
2 April 13, 2024 Yes 0 - - - - -
3 April 27, 2024 Yes 1 - - - - -
4 May 4, 2024 Yes 1 - - - - -
5 May 11, 2024 Yes 0 - - - - -
# Event Dates MOU
Off-Duty
Monitor
CFSNoise Calls to
Security
Email Highest (dB)
After 10 PM
Event/Gate Closed
# of dB
Readings
1 May 18, 2024 Yes 0 0 0 61.4 10:00/10:30 16
2 May 25, 2024 Yes 0 0 0 56.3 10:30/10:30 16
3 June 1, 2024 Yes 0 0 0 60.8 9:30/10:05 24
4 June 8, 2024 Yes 0 0 0 68.5 10:00/10:00 28
5 June 15, 2024 Yes 0 0 0 63.8 9:30/10:15 24
6 June 22, 2024 Yes 0 0 0 64.1 9:30/10:20 20
7 June 29, 2024 Yes 0 0 0 62.9 9:30/10:17 20
8 July 6, 2024 Yes 0 0 0 60.3 10:00/10:30 24
9 July 13, 2024 Yes 0 0 0 62.7 9:31/10:10 28
10 August 3,
2024
Yes 0 0 0 60.2 6:30/7:15 8
11 August 24,
2024
Yes 2 1 0 68.2 10:00/10:05 28
12 September
14, 2024
Yes 0 0 1 71.2 10:00/10:05 40
13 September
21, 2024
Yes 0 1 0 65.3 10:00/10:03 36
14 September
28, 2024
Yes 0 0 0 59.4 10:00/10:04 28
15 October 5,
2024
Yes 0 0 0 42.3/59.4 10:00/10:00 32
16 October 12,
2024
Yes 3
(56.2)
2 (55.7)
0 67.2/57.5 10:00/10:00 66
17 October 26,
2024
Yes 0 0 0 58.9/64.6 10:00/10:00 32
18 November 2,
2024
Yes 1
(58.8
0 0 67.9/58.8 10:07/10:07 54
4 &

48.9)
19 November 9,
2024
Yes 0 0 0 68.7/60 10:00/10:00 54
20 November 16,
2024
Yes 0 1
(52)
0 68.4/61.2 9:00/9:00 48
#
Event Dates
Pre-MOU
Security
Monitor
CFSNoise Calls to
Security
Email High/Low (dB)
After 10 PM
Event/Gate Closed
# of dB
Readings
1 January 17, 2025 Yes 0 0 0 67.9/38.7 10:00/10:00 32
2 January 25, 2025 Yes 0 0 0 66.5/63.1 10:00/10:00 48
3 March 15, 2025 Yes 0 0 0 43.2/61.9 10:00/10:00 24
4 March 22, 2025 Yes 1 1
(67.4)
0 41.4/68.9 10:00/10:00 64
5 March 29, 2025 Yes 3 1 0 67.6/42.4 10:00/10:00 24
Off-Duty Event Monitor – Scope of Duties
Pre-Event Duties:

1. Check in with Andrea Bertollini and designated security staff.

2. Attend briefing with security and event coordinator to review property rules and procedures.

3. Confirm possession of necessary equipment (e.g., decibel meter).

4. Meet with DJ or musician to review local noise ordinance and event expectations.

During Event Monitoring:

5. Monitor and document noise activity and dB readings throughout the event.

6. Ensure all exterior doors remain closed while music or instruments are playing.

7. Take random decibel readings from 50–75 feet from the structure (not the property line).

8. Record all observations and dB readings on the Event Monitor Checklist. - Include direct calls from neighbors or SMPD.
- Document any deviations from the established rules or procedures.

9. Ensure the event ends at the scheduled time.

10. Confirm the property gates are closed at the conclusion of the event.

11. Immediately notify the Watch Commander or Police Chief of any issues, concerns, or deviations.

Post-Event Duties:

12. Complete the Event Monitor Checklist report thoroughly and accurately. 5 13. Submit the completed report directly to the Police Chief at the end of the shift.

Police Chief Responsibilities:

1. Review the submitted Event Monitor Checklist report.

2. Check the CAD system and city email for any related noise calls for service.

3. Provide feedback or recommendations to the event monitor, if necessary.

4. Scan and distribute the final report to city staff and Alverno Heights Academy management.

5. File the report for department records.

Professional Conduct – Direction from the Police Chief:

1. Maintain professionalism at all times.

2. Uphold integrity in all actions and communications.

3. Treat all individuals with dignity and respect.

4. Remain unbiased and fair in judgment.

5. Carry valid Guard Card credentials at all times.

6. Operate as an independent contractor.

7. Only the assigned event monitor is permitted to complete the Event Monitor Checklist.

8. Ensure accurate documentation of event end time and gate closure.

9. Submit reports directly and only to the Police Chief.

10. Understand that reports may be reviewed and amended by the Chief as necessary.

Alverno Heights Academy
Neighbor Meeting Notes
February 27, 2025
5:00 p.m.

Learning Technology Center
Welcome and Introductions
City Staff Present:

Clare Lin
Ted Tegart
Joshua Wolf
Jose Reynoso
Chief Barrientos - SMPD
Captain Amos - SMPD
Planning Commission Member Present:

Patrick Simcock
AlvernoRepresentatives Present:

Ken Farfsing - BOT President
Running Bear Bunch - BOT Member
Joanne Harabedian - Head of School
Rich Martinez - Asst. Head of School
Andrea Bertollini - Facilities Director
Neighbors Present:

Karen - Wilson
Helen - Wilson
Kalvin and Carolina - Grandview
Colleen - Wilson
Chi - Michillinda - Zoom
Carolyn - Michillinda - Zoom
A.Eaton Fire Impacts
Fortunately not many families were affected with loss
B.Villa - Rented Events
1) Villa CUP City Council Review Meeting for Rented
Events
No complaints received by the school/AHA Site Rep.
from 10/8/24 to date.

Total of rented events held this review period – 2
(Start date January 2025)
7 of rented events held October 8, 2024 - to February
27, 2025
Comments:

Chief Barrientos said there were only 2 calls for the same wedding in October. When the event monitor checked the readings were all within the acceptable limits.

Michillinda Ave. neighbors commented that they wanted all wedding traffic to use other gates. AHA stated that we are following the Villa CUP.

Wilson Neighbor asked what the protocol is when a phone call comes in regarding a complaint for a wedding. She called on October 12th.

Chief explained the procedure. Also stating that on that night the event monitor took 66 readings overall that evening and the highest it reached at the property line was 67.2. Overall the readings were running around 54 dba’s. Also if an officer comes out because of a complaint they have their own sound meters to verify.

Michillinda's neighbor asked Chief what time the gate was closed.

Event Monitor wrote 10:08pm. Andrea clarified that when they Event Monitor, Securitas are ready to leave, that is the estimated time of exiting the gate. Andrea said that from now on she will leave campus through the Wilson gate. She will also make sure that the Securitas and Event Monitor do the same. To be clear though, Alverno employees can access the campus at all times.

Conversation went on regarding this matter. Discussing previous TUP’s over the past 15 years. Michillinda's neighbor spoke to an agreement that was signed in 2010. Ken is not aware of an agreement but asks if she finds a copy please send it to Alverno.

No comments on filming - Ted Tegart confirmed we have not had any filming on campus.

Reminder to residents that the City Council meeting regarding the Villa will be held on April 8, 2025 and AHA is requesting to be reinstated to 26 events.

C. Master Plan - Planning Commission Annual Review
Ken asked for clarification from Clare that as long as AHA is not requesting any modifications of the Schools Master Plan that this item will be placed as an agenda item only for the Planning Commission and that there will not be a public hearing. Clare confirmed that and stated that she has asked for a representative to be present in case there are any questions.
· Modular Classrooms were removed
· Sports Courts permits issued and construction
underway -
Comments:

Michillinda neighbor asked when the courts were going
to be finished. AHA says crews estimate finishing within 6 months of the start date which was the first week of
February. Neighbor wanted to know when the beeping
would stop on. AHA discussed what takes place during
grading and the safety functions on work trucks.

Clare confirmed that the city has not received any
concerns or comments regarding the school CUP.
1) City and neighbor comments
2) Highland Neighbor sent an email thanking Alverno for the perimeter landscaping maintenance. “It’s looking
great.”
Andrea read an email that came from the Stevens
(Grandview neighbor) that was not able to attend.

Asking AHA to make sure the gardeners don’t just blow
the leaves etc. around that they actually pick them up.

Stevens said that they have heard children and hoops
from afterschool and on weekends. No dates were
given.

Another Grandview neighbor said that a week or so ago
there was a group of adults dribbling on the sidewalk of Grandview but it was 1 afternoon and it was not from
AHA.

Stevens said that she has seen a group of students that were running led by a teacher during the day once or
twice.

Stevens said they were going to call the police when they saw a person sleeping in their car but they didn’t
because they thought it was just a parent that wanted
to take a nap after dropping off their child.

Stevens said they were delighted to learn that the courts were on their way - their question is - will the buildings still be situated at a lower elevation compared to the
surrounding area - AHA said they would respond when
they had an answer.

Stevens brought up the snow blowing company that was
on campus on December 7th - She would appreciate a
heads up if loud things were going to take place on
campus.

They started early and it disturbed the neighborhood.

AHA commented that they would make sure that if the
company is coming again next year for their annual
Winter Wonderland and that they would make sure they
do not arrive early or they have to pull a permit for it if they feel they need that time to get the job done.

Michillinda's neighbor also stated that she heard a large truck running on the street that day. She didn’t know it was for AHA. She said she didn't want to call Andrea
because she never wants to bother me. Andrea said
please call her anytime that is why she is on campus.

Michillinda's neighbor stated that there were parents and students walking and running across Michillinda and
she was scared for them.

Wilson Neighbor asked why there were still parents
dropping off little kids in the Wilson parking lot. AHA explained that all late students drop off and visitors use the Wilson lot.

Grandview Neighbors said they applaud Alverno for all of the great things they are doing and activities they have taking place on campus. That they enjoy hearing the kids and sports and the weddings are not an issue for them.
3) The Planning Commission item is scheduled for May
15, 2025
D.Sport Court Update
E. Other Topics
Adjournment

Page 1 of 12 ends

TO: Honorable Mayor and Members of the City Council
FROM: Anthony Rainey, Finance Director
REVIEWED BY: Jose Reynoso, City Manager
DATE: April 8, 2025
SUBJECT: CONSIDERATION OF RESOLUTION 25-22 ADOPTING
FISCAL YEAR 2024-2025 BUDGET ADJUSTMENTS AND

APPROPRIATING THE AMOUNTS PROJECTED

STAFF RECOMMENDATION
Staff recommends that the City Council adopt Resolution 25-22, approving the mid-year budget adjustments for Fiscal Year 2024-2025 and authorizing the appropriation of the revised projected amounts across applicable funds.

ALTERNATIVES

1. Approve Resolution 25-22 as presented by staff.

2. Modify the proposed mid-year adjustments and direct staff to return with a revised resolution.

3. Reject the proposed adjustments and maintain the currently adopted FY 2024-2025 budget.

EXECUTIVE SUMMARY
The Mid-Year Budget Review provides the City Council with a critical opportunity to align the current budget with actual revenues and expenditures, updated operational needs, and capital project timelines. Finance in collaboration with City Department Management has completed a thorough review of all City funds and recommends adjustments that address changes in revenue projections, operating costs, and investment performance. The proposed adjustments reflect sound fiscal management and strategic planning. Key recommendations include increasing General Fund revenues by $223,0001, adding $724,0002in General Fund

1 See Table 1, 1.10 TOTAL REVENUES
2 See Table 2, 2.9 TOTAL EXPENDITURES
City of Sierra Madre

AGENDA REPORT
Robert Parkhurst, Mayor
Kristine Lowe, Mayor Pro Tem
Edward Garcia, Council Member
Gene Goss, Council Member
Kelly Kriebs, Council Member
Sue Spears, City Treasurer

Page 2 of 12 ends

expenditures (primarily offset by increased revenues), and applying similar realignments across the Water, Sewer, and Internal Services Funds. These changes are summarized in the sections below and detailed in Tables 1 through 8. Staff is seeking approval of Resolution 25- 22 adopting Fiscal Year 2024-2025 budget adjustments and appropriating the amounts projected.

ANALYSIS
The Mid-Year Budget Review is conducted to ensure the City remains on sound financial footing through real-time evaluation of its fiscal performance. At the midpoint of the fiscal year, staff reviews actual revenue collections, departmental expenditures, and capital project progress to propose data-informed adjustments. These changes provide a more accurate reflection of current conditions and ensure continued alignment with City priorities and financial goals. The following sections summarize proposed adjustments by fund, with detailed references to the respective line items within in the accompanying Tables 1 through

8. 1 – General Fund Revenue - Proposed Mid Year Budget Adjustments The primary revenue sources in the General Fund are Property Taxes, Utility Users Tax, Sales Tax, and Licenses and Permits. The total proposed General Fund revenue budget adjustments are $223,000 as shown in Table 1 below.

Based on updated economic indicators, consultant projections, and departmental activity, the following revenue adjustments are proposed to better reflect anticipated year-end collections.

1.10 Total Proposed Adjustment: +$223,000
 1.3 – Franchise Fees: + $80,000
This adjustment reflects higher-than-anticipated energy usage, as indicated by initial remittances from Southern California Edison and Southern California Gas. Increased consumption trends are expected to continue through the second half of the fiscal year, supporting the upward revision in projected franchise fee revenue.  1.4 – Sales Taxes: < $85,000>
Revised based on updated mid-year projections from Hinderliter, de Llamas & Associates (HdL), which reflect lower-than-anticipated sales activity in key sectors. HdL’s analysis incorporates recent allocation trends, economic indicators, and point-of-sale data. The updated projection ensures alignment with current market conditions and anticipated yearend receipts.

Page 3 of 12 ends

 1.5 – Business License Fees: <$40,000>
The projected reduction reflects multiple factors impacting collections. The City implemented a new licensing system (Accela), which introduced a transition period for both staff and business owners. Additionally, the Eaton Fire and subsequent mud events disrupted several local businesses, delaying renewals and registrations in the new system. These events also limited staff capacity to conduct outreach and education.

Lastly, the implementation of revised fee structures from the Fee Study — reducing some renewal fees that further contributed to the shortfall in anticipated revenue.  1.8 – Licenses and Permits: + $158,000
This adjustment reflects increased construction and renovation activity within the community, which directly drives demand for permit-related services. As residents continue to invest in home improvements and development projects, the City has experienced a corresponding rise in permit applications and plan reviews. Projected increases include:
 $15,000 in electrical permits
 $18,000 in mechanical permits
 $125,000 in plan check fees
 1.9 – Other Revenues: + $110,000
Increased earnings from investments.
2 – General Fund Expenditures - Proposed Mid Year Budget Adjustments The total proposed General Fund expenditure budget adjustments are increases of $724,000 as shown on Table 2.

To support increasing operational demands and investment strategy improvements, the following General Fund expenditure adjustments are recommended.

2.9 Total Proposed Expenditure Adjustment $724,000

2.10 Transfers Out

2.10a) Library Targeted State Grant $1,800,0003
Net Change $2,524,000
The proposed adjustments:

3 See Table 2, 2.10 TRANSFERS OUT authorized by City Council Agenda Item 8, September 24, 2024, Award of General Contractor Services for Library Improvement Project

Page 4 of 12 ends

 2.1 – Administrative Services + $88,000
o 2.1a) Staff requests an increase to Administrative Services to cover various Eaton Fire Expenses: $13,000 primarily for food, coffee, snacks, and lunch boxes to sustain staff during the emergency response, with their largest single expenditure for lunch boxes to enable City staff to pick up and go back to their respective areas. Emergency notices and noticing services were acquired to ensure timely communication with the public during the fire crisis. Information Technology acquired communication equipment and specialized data mapping services for the Search & Rescue Team. These technological resources were crucial for coordinating emergency response efforts and supporting rescue operations during the fire.
o 2.1b) Staff recommends increasing the Administrative Services budget by $20,000 to complete the City’s Compensation Study, which has exceeded original cost estimates. The study is essential for evaluating pay equity, addressing salary compression, and ensuring the City's compensation structure remains competitive. This effort directly supports the City's Strategic Goal 1, Objective 1.2 — to attract, retain, and develop a high-performing workforce. Investing in this analysis will strengthen recruitment, improve employee retention, and support long-term organizational sustainability. o 2.1c) Legal Eaton Fire Expenses: $55,000. The City Attorney incurred substantial legal service costs for the provision of critical legal support throughout the fire emergency. These legal services were essential for managing emergency declarations, liability issues, and other legal matters arising from the Eaton Fire.
 2.4 – Fire Services: + $229,000
o 2.4a) Staff requests $200,000 to cover personnel-related expenses incurred. o 2.4b) Staff requests $5,000 to cover purchased firefighter boots to properly equip personnel responding to the Eaton Fire. The department also acquired protective gear that was necessary to ensure firefighter safety during active fire response operations.
o Staff requests $24,000 to initiate Phase 1 of the City’s Hazard Mitigation Plan, which is essential for identifying potential natural and man-made hazards that could impact Sierra Madre. Developing this plan is a prerequisite for accessing future federal and state disaster mitigation funding. The funding will support community risk assessments, stakeholder engagement, and alignment with FEMA guidelines. Investing in this planning effort strengthens the City’s emergency preparedness and long-term resilience.
 2.5 – Library: + $2,000
o Staff recommends increasing funding for the Library for their acquisition of air purifiers to maintain safe air quality for staff and patrons during the fire emergency. This proactive measure helped mitigate health risks from smoke and particulate matter that affected indoor air quality.  2.6 – Planning & Preservation Department: + $230,000
o 2.6a) Wildan Contract Enhancements + $190,000
 Staff recommends increasing funding by $60,000 to support the City’s

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contract with Willdan, which provides professional and consulting services for plan check reviews. This increase reflects the higher volume of development activity requiring timely and thorough review.  Staff proposes an additional $130,000 to expand funding for full-time building inspections and commercial code compliance reviews, also conducted by Willdan. These services cover building, plumbing, mechanical, electrical, energy, in addition to fire code compliance to ensure projects meet all regulatory standards.
o 2.6c) General Plan Update + $35,000
 Staff proposes $35,000 to cover costs associated with the General Plan Update.
o 2.6d) Eaton Fire Expenses + $5,000
 The department acquired essential supplies including detailed maps for the Emergency Operations Center (EOC), vests for field personnel, and other planning materials. These resources were vital for coordinating evacuation zones, tracking fire progression, and supporting strategic decision-making during the emergency.
 2.9 Public Works – Eaton Fire Expenses: +$175,000
o Staff recommends $175,000 for Public Works who had the largest expenditures of any department for critical infrastructure support including power for public facilities, fuel purchases, sandbags, and numerous equipment services and supplies. Their comprehensive response included providing emergency power, maintaining critical infrastructure, supporting flood prevention, and ensuring road access throughout the fire emergency.  2.10 TRANSFER OUT: $1,800,0004
o Staff recommends to formally adjust the budget to reflect the September 24, 2024 City Council approval of Resolution 24-58 that amended the Fiscal Year 2024 - 2025 that included a transfer of $1,800,000 from General Fund Reserves to the Library Targeted State Grant.
3 – General Fund Balance Changes - Proposed Mid Year Budget Adjustments As shown in Table 3, the (3.6) Net Change in the Fund Balance of <$2,301,000> attributable to the (3.4) Transfers Out for the Library Targeted State Grant.

4 See Table 2, 2.10 TRANSFERS OUT authorized by City Council Agenda Item 8, September 24, 2024, Award of General Contractor Services for Library Improvement Project

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4 – Water Fund Revenue and Expenditures - Proposed Mid Year Budget Adjustments As detailed in Table 4, the Water Fund is projected to experience a net increase of $539,000 (4.5) in available resources for FY 2024-2025. This positive outlook is largely the result of stronger-than-expected water revenues and investment income, though partially offset by rising banking and operational expenses. The table below summarizes the proposed mid-year adjustments to both revenues and expenditures.

With increased water consumption and improved interest earnings, staff recommends the following Water Fund adjustments to align revenues and expenditures with current trends.

4.1.6 Revenue Adjustment: +$600,000

4.3.8 Expenditure Adjustment: <$61,000>

4.5 Net Change $539,000
The proposed adjustments:

Revenue Adjustment: +$600,000
 4.1.1 – Charges for Services: + $350,000
This projected 5.13% increase is based on actual billing data from the first half of the fiscal year and reflects consistent trends in customer water use and service demand.  4.1.3 – Interest Income: + $250,000
Staff proposes these revenue increases to reflect favorable investment performance of water funds.

Expenditure Adjustment: +$61,000
 4.3.5 – Other Expenditures: + $61,000
Staff recommends allocating to address increased administrative operational costs, including $5,000 for postage expenses Staff recommends allocating an additional $11,000 to cover rising third-party credit card processing fees associated with water

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utility payments. The City does not charge a convenience fee or pass along processing costs to customers paying water and sewer bills by credit card, in part due to the high volume of transactions. However, Global Payments Integrated (OpenEdge)—the City’s payment processor—has recently adjusted its fee structure in response to broader increases in interchange rates and service costs across the industry. As a result, actual costs are now outpacing original budget estimates, and this adjustment will ensure uninterrupted service without added cost to customers. 5 – Sewer Fund Revenue and Expenditures - Proposed Mid Year Budget Adjustments The Fiscal year 2024-2025 the net proposed change is negative $74,714 (see 5.5) as reflected in Table 5:

Reflecting favorable investment performance and the need to cover fees associated with third-party credit card services for sewer-related financial payment processing, the following Sewer Fund adjustments are proposed.

5.1.4 Revenue Adjustment: $135,714

5.3.7 Expenditure Adjustment: <$61,000>

5.5 Net Change $74,714
The proposed adjustments:

Revenue Adjustment: $135,714
 5.1.1 – Charges for Services $65,714
Staff recommends a corresponding 5.13% increase in projected sewer revenue, aligned with the same rate of growth observed in water revenue. This adjustment is supported by parallel billing trends and reflects the close relationship between water consumption and sewer service charges.
 5.1.2 – Interest Income: + $70,000
Staff proposes these revenue increases to reflect favorable investment performance of sewer funds.

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Expenditure Adjustment: +$61,000
 5.3.4 – Other Expenditures: + $11,000
Staff recommends allocating an additional $11,000 to cover rising third-party credit card processing fees associated with utility payments. The City does not charge a convenience fee or pass along processing costs to customers paying sewer bills by credit card, in part due to the high volume of transactions. However, Global Payments Integrated (OpenEdge) — the City’s payment processor — has recently adjusted its fee structure in response to broader increases in interchange rates and service costs across the industry. As a result, actual costs are now outpacing original budget estimates, and this adjustment will ensure uninterrupted service without added cost to customers.
 5.3.5 – Other Expenditures: + $50,000
Staff recommends a $50,000 increase to cover the acquisition of the Loader5. 6 – Internal Services Fund Revenue and Expenditures - Proposed Mid Year Budget Adjustments
The City uses Internal Service Funds to account for internal services provided to departments City-wide. The Internal Service funds used by the City are for (6.1.1) Information Technology, (6.1.2) Administrative Services, (6.1.3) Personnel/Risk Management, (6.1.4) Fleet Management, (6.1.5) Facilities Management, and (6.1.6) General Plan Update. The Fiscal year 2024-2025 net proposed change is $95,000 (6.6) as reflected in the following Table.

Internal Service Fund adjustments reflect stronger-than-expected investment income and projected risk management costs. The resulting changes are summarized below.

6.1.7 Revenue Adjustment: +$175,000

6.4 Expenditure Adjustment: <$80,000>

5 See Table 5, 5.3.5 – Other Expenditures authorized by City Council Agenda Item 8, March 25, 2025, Consideration to Amend the 2024/25 Capital Improvement Budget for the Public Works Department Equipment Upgrade - Loader

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6.6 Net Change $95,000
The proposed adjustments:

Revenue Adjustment: +$175,000
 6.1.1, 6.1.2, 6.1.3, 6.1.4 and 6.1.5 – Interest Revenue: + $140,000 Investment income across Information Technology, Administrative Services, Personnel and Risk Management, Fleet Management and Facilities Management.  6.1.6 – General Plan Update: + $35,000
Staff recommends increasing this allocation to support planning efforts, community outreach, research, and preparation of the City of Sierra Madre’s Housing Element, as required by the California Department of Housing and Community Development (HCD). This funding will help ensure the City meets state compliance standards and deadlines as part of its General Plan update.

Expenditure Adjustment: +$80,000
 6.3.3 – Personnel and Risk Management: + $80,000
Staff recommends increasing this allocation to account for higher-than-anticipated claim invoices from the California Intergovernmental Risk Authority (CIRA). The adjustment reflects recent claims activity and billing trends that exceed initial budget estimates for liability and workers’ compensation coverage. 7 – Special Revenue Fund Revenue and Expenditures - Proposed Mid Year Budget Adjustments
Special Revenue Funds account for the proceeds of specific revenue sources that are restricted by law or administrative action to expenditures for specified purposes.

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7.1.13 Revenue Adjustment: $225,000

7.2 TRANSFER IN $1,800,0006

7.3.13 Expenditure Adjustment: <$1,800,000>

7.5 Net Change $225,000
The proposed adjustments:

7.1.13 Revenue Adjustment: +$225,000
 7.1.11 – Library Targeted State Grant: + $225,000
Investment income earned on grant monies.

6 See Table 2, 2.10 TRANSFERS OUT authorized by City Council Agenda Item 8, September 24, 2024, Award of General Contractor Services for Library Improvement Project

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8 – Total City Revenue and Expenditures - Proposed Mid Year Budget Adjustments The following Table 8 provides a summary of all proposed City-wide mid-year budget adjustments for Fiscal Year 2024–2025, organized by fund type. It presents the Adopted Budget, recommended Mid-Year Adjustments, and Projected Year-End Totals for both revenues and expenditures across Governmental and Proprietary funds.

When aggregated across all funds, the proposed mid-year adjustments result in the following overall changes for FY 2024-2025.

8.1.3 Revenue Adjustments: +$1,358,714

8.2.3 Expenditure Adjustments: <$2,726,000>
Net Change $1,367,286

FISCAL IMPACT
The proposed mid-year adjustments reflect a cautious and measured approach by both City staff and departments. Revenues have been projected conservatively, and expenditure needs have been carefully assessed based on realistic expectations for the remainder of the fiscal year. As a result, the overall net change across all City funds is $1,367,286. These adjustments are either revenue-supported or internally balanced, and they reinforce the City's commitment to maintaining fiscal discipline while responding to current operating conditions and investment performance.

ENVIRONMENTAL (CEQA)
This action is not a “project” as defined by the California Environmental Quality Act and is therefore exempt from CEQA review.

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STRATEGIC PLAN CORRELATION
These adjustments support the City’s Strategic Plan objective of Fiscal Sustainability by ensuring that the City’s budget remains realistic, responsive, and aligned with its service commitments.

PUBLIC NOTICE PROCESS
This item has been properly noticed through the City’s standard agenda posting procedures.

Supporting documents are available to the public via the City website at www.cityofsierramadre.com.

PUBLIC NOTICE
This item has been noticed through the regular agenda notification process. Copies of this report can be accessed on the City’s website at www.cityofsierramadre.com.

ATTACHMENTS:

Resolution 25-22 Adopting FY 24-25 budget adjustments and appropriating the amounts projected
RESOLUTION NO. 25-22

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SIERRA
MADRE ADOPTING THE FISCAL YEAR 2024-2025 BUDGET

ADJUSTMENTS AND APPROPRIATING THE AMOUNTS PROJECTED
WHEREAS, the City of Sierra Madre adopted its Fiscal Year 2024-2025 Operating and Capital Budget on June 11, 2024; and
WHEREAS, the adopted budget serves as a financial plan and policy guide for City operations and is subject to periodic review and adjustment based on actual revenue collections, expenditure patterns, and community needs; and WHEREAS, City staff has conducted a Mid-Year Budget Review and recommends adjustments to ensure financial stability, operational efficiency, and alignment with updated revenue projections and service demands; and
WHEREAS, the proposed adjustments are summarized in the Mid-Year Budget Report dated April 8, 2025, and detailed in Tables 1 through 8, which reflect revisions across the General Fund, Enterprise Funds, Internal Service Funds, and Special Revenue Funds; and
WHEREAS, the City Council has reviewed and considered the proposed adjustments and finds them to be necessary and in the best interest of the City and its residents.

NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Sierra Madre as follows:

SECTION 1.

The City Council hereby approves and adopts the Fiscal Year 2024-2025 Mid-Year Budget Adjustments as presented in the April 8, 2025 staff report, including Tables 1 through 8, incorporated herein by reference.

SECTION 2.

The City Council hereby authorizes the appropriation of the revised projected amounts for each fund, as summarized in Table 8, and directs staff to implement the adjustments consistent with the City’s financial policies and objectives.

SECTION 3.

The City Manager and Finance Director are hereby authorized to take any necessary administrative actions to carry out the intent of this Resolution and maintain compliance with all applicable municipal finance requirements.

SECTION 4. Certification.

This Resolution shall take effect immediately upon its adoption.

PASSED, APPROVED AND ADOPTED on this 8th day of April 2025.

Robert Parkhurst, Mayor
I HEREBY CERTIFY the foregoing Resolution was duly adopted by the City Council of the City of Sierra Madre, California, at a regular meeting held on the 8th day of April 2025, by the following vote:

Resolution No. 2022-32
AYES:

NOES:

ABSENT:

ABSTAINED:

Laura Aguilar, City Clerk
City of Sierra Madre

AGENDA REPORT
Robert Parkhurst, Mayor
Kristine Lowe, Mayor Pro Tem
Edward Garcia, Council Member
Gene Goss, Council Member
Kelly Kriebs, Council Member
Susan Spears, City Treasurer
TO: Honorable Mayor Parkhurst and Members of the City Council FROM: Eric Lozick, Management Analyst
REVIEWED BY: Jose Reynoso, City Manager
DATE: April 02, 2025
SUBJECT: CONTINUATION OF SIDEWALK REPAIR PROGRAM –
IMPLEMENTATION OF ZONES 1 & 3 (FY 2024-2025)

STAFF RECOMMENDATION
Staff recommends that the City Council receive and file this report. Staff will initiate the implementation of the Sidewalk Repair Program in Zones 1 and 3 for FY 2024–2025 under the City’s existing four-year contract with Precision Concrete Cutting. This will allow Public Works to proceed with repairing identified sidewalk hazards in these zones using the cost-efficient saw-cut method, in accordance with the 2022 citywide sidewalk assessment and Council-approved program. The Council is also asked to direct staff to utilize budgeted Measure M and Measure R funds for these repairs and to coordinate any necessary full sidewalk panel replacements as described below.

ALTERNATIVES

1. Approve the recommended action – Proceed with the planned sidewalk hazard remediation in Zones 1 and 3 using Precision Concrete Cutting’s services (staff recommended).

2. Modify or delay the program – Direct staff to explore alternative approaches for Zones 1 and 3, such as soliciting new bids or using conventional repair methods, which would likely be less efficient and could delay hazard removal.

3. Take no further action – Defer comprehensive sidewalk repairs in Zones 1 and 3, addressing safety issues only on an as-needed basis through routine maintenance or future street projects. This option is not recommended as it would leave known tripping hazards unaddressed, posing ongoing risk to public safety and liability for the City.

ANALYSIS
In 2022, the City conducted a comprehensive survey of sidewalks in all four zones of Sierra Madre, which identified a total of 2,535 locations with vertical displacements between 1/4 inch and 2.5 inches – essentially thousands of potential trip hazards throughout the city. An additional 319 locations were found with sidewalk uplifts greater than 2.5 inches or severe surface spalling, conditions which were deemed beyond grinding or cutting repair and in need of removal and replacement. The primary cause of these sidewalk hazards has been attributed to mature trees in parkways (both public and private) whose roots uplift the concrete over time. Such defects create serious tripping risks for pedestrians and expose the City to costly liability if left unmitigated. Recognizing the importance of maintaining safe, accessible walkways, the City Council moved to address these issues through a proactive, citywide sidewalk repair program emphasizing public safety and ADA compliance.

On October 25, 2022, following the assessment, the Council approved a four-year sidewalk repair program agreement with Precision Concrete Cutting (PCC) in an amount not to exceed $240,000. PCC was selected using a cooperative procurement (“piggyback”) of a City of Carson competitive bid, as it was found to be the sole qualified contractor offering a patented saw-cutting technique for sidewalk repairs. Traditional methods (such as grinding or asphalt patching) were determined to be suboptimal – grinding leaves a rough, pulverized surface that can cause the concrete to deteriorate faster, and patches are temporary at best. By contrast, PCC’s saw-cut method cleanly eliminates the vertical offset and produces a smooth transition that meets ADA standards for accessibility. Additionally, PCC was the only bidder with the necessary specialized equipment to meet Cal-OSHA dust suppression and safety requirements, ensuring the repair process would be safe and clean.

Under the approved program (and per the executed agreement), the City’s sidewalk network was divided into four zones, with the intent to systematically remediate sidewalk hazards zone-by-zone over a three-year period and then conduct a fresh survey in the fourth year. The original strategy was to tackle the areas with the highest concentration of issues first: Zone 2 (the central-western area including the downtown corridor) in the first year, Zone 4 (southern Sierra Madre) in the second year, and Zones 1 and 3 (the eastern and northwestern neighborhoods) in the third year. In the fourth year, FY 2025–2026, a citywide reassessment is planned to evaluate sidewalk conditions after the repairs – focusing especially on the earlier zones – and to guide any further action. This phased approach was designed to maximize efficiency and impact, addressing the worst hazards immediately and ensuring that by the end of the cycle all parts of the City receive needed repairs or upgrades.

Over the past two fiscal years, the program has been successfully initiated. Zone 2 was completed in FY 2022–2023, and Zone 4 in FY 2023–2024, resulting in the removal of approximately 1,539 trip hazards (911 in Zone 2 and 628 in Zone 4) through saw-cutting in those zones. Dozens of severely damaged sidewalk panels in those zones were also slated for replacement (131 in Zone 2 and 119 in Zone 4 as identified by the survey) as part of this effort. With Zones 2 and 4 now addressed, the City is entering the third year of the program, focusing on the remaining two areas, Zones 1 and 3, in accordance with the original plan.

Current Scope – Zones 1 and 3:

For the FY 2024–2025 cycle, City crews and PCC will concentrate on Zone 1 and Zone 3, completing the third phase of the sidewalk repair program. According to the 2022 sidewalk assessment data, Zone 1 has 296 locations with minor to moderate sidewalk lifts (≤2.5") to be remedied by saw-cutting, and Zone 3 has 237 such locations. In total, that represents 533 individual sidewalk misalignment hazards that will be eliminated in this year’s project. The identified offsets in these zones range from small 1/2-inch lip edges up to 2-inch uplifts, typically caused by roots of city trees (e.g., along parkways on residential streets). Once ground down through the saw-cut process, each of these will no longer pose a trip hazard – the vertical gap will be removed, restoring a smooth, continuous walking surface.

It is important to note that some sidewalk damage in Zones 1 and 3 is too severe for cutting. The survey marked approximately 34 locations in Zone 1 and 35 locations in Zone 3 where sidewalks are uplifted more than 2.5 inches or are shattered/buckled such that the only safe remedy is to remove and replace the concrete panel. Repairing these spots will involve traditional concrete work – breaking out and re-pouring sections of sidewalk.

Rather than having PCC perform such replacements (which is outside the scope of their cutting specialty), City staff will coordinate these repairs through our separate concrete maintenance contracts or include them in upcoming capital projects. In fact, Public Works has already been leveraging synergy with other projects to address replacements: last year, during the Street Improvement Project on Sturtevant Drive, the City incorporated several sidewalk panel replacements from Zone 3 in the vicinity, as recommended in the assessment, to take advantage of the contractor already mobilized there. We will continue this approach wherever feasible in Zones 1 and 3 – for example, if a street in Zone 1 is scheduled for paving or utility work, any adjacent sidewalks marked for replacement can be fixed concurrently. This coordinated strategy minimizes redundant mobilization costs and disruption. All told, roughly 18,562 square feet of sidewalk in Zones 1 and 3 has been identified for replacement (10,337 sq. ft. in Zone 1 and 8,225 sq. ft. in Zone 3) due to extensive damage. Those replacements will be prioritized and completed through separate contracts, funded by the City’s infrastructure funds (still using transportation dollars wherever eligible).

By focusing now on saw-cutting the 533 offsets in Zones 1 and 3, the City will substantially improve pedestrian safety in these residential neighborhoods. Many of the listed hazard locations are along well-traveled walking routes – for instance, Zone 1 includes stretches of Grand View Avenue and Michillinda Avenue near local parks and schools, and Zone 3 covers areas around Baldwin Avenue, Auburn Avenue, and Carter Avenue frequented by neighbors and exercise walkers. Residents in these zones have patiently awaited the repairs as Zones 2 and 4 were addressed first; they will soon see the benefits of safer sidewalks on their blocks. The elimination of hundreds of uneven joints means fewer opportunities for trips and falls, particularly benefiting seniors, children walking to school, joggers, and those with mobility impairments who are most vulnerable to sidewalk irregularities. In addition to safety, the aesthetic and functional quality of the sidewalks will improve – smooth sidewalks are easier to navigate with strollers, wheelchairs, and bicycles, encouraging more walking and outdoor activity in the community.

Staff anticipates that work in Zones 1 and 3 will commence shortly after Council authorization – targeting late spring 2025 for kickoff – and be completed within a few months. PCC crews typically move quickly, and given the volume of 533 cuts (spread across two zones), the active cutting work should take on the order of 2-3 weeks per zone (weather permitting and barring any unforeseen issues). Some advance notification will be provided to residents in the affected areas, as a courtesy, though the impact is minimal (brief noise and dust at each site, which is immediately mitigated by the equipment). City Public Works inspectors will monitor the progress. As each cut is performed, the repaired sidewalk is immediately safe for use; no lengthy curing time is required as with poured concrete. Therefore, the improvements will be realized virtually immediately – one day a given sidewalk has a bump, the next day it’s gone.

Completion of Zones 1 and 3 this year will mark a major milestone: all four zones of Sierra Madre will have received comprehensive sidewalk hazard mitigation under this program.

In total, over the past three years the City will have corrected more than 2,000 minor sidewalk elevations via saw cutting and initiated the replacement of ~319 sidewalk panels that were beyond repair. This represents a nearly 100% reduction in known tripping hazards on City sidewalks – an achievement that dramatically improves public safety and walkability. It also brings the City into better conformance with ADA standards for accessible paths of travel, since uneven sidewalks are a common source of ADA compliance issues for municipalities. By taking this proactive approach, Sierra Madre is strategically managing its infrastructure: we addressed the worst problems first, we are covering the entire city on a planned schedule, and we built in a re-evaluation (next year) to check the effectiveness and catch any new problems. The forthcoming FY 2025–2026 assessment (the program’s fourth year component) will allow staff and Council to verify that the saw-cut repairs in Zones 2 and 4 have held up well (early indications from those completed zones are very positive), and to update the sidewalk hazard inventory citywide.

It will also identify any newly formed displacements (for example, any new tree root growths since 2022) so that the City can plan timely maintenance.

Looking beyond this initial program, the City will maintain an ongoing sidewalk management plan. The data and maps from the 2022 PCC survey provide a strong baseline to work from. After the re-survey, staff can present options to Council for either continuing contracted saw-cut services on an as-needed annual basis, or potentially training City maintenance staff in smaller-scale hazard removal, or initiating another multiyear cycle if significant new issues are found. In any case, the systematic approach taken with Zones 1 through 4 will ensure that Sierra Madre’s sidewalks remain safe and accessible for years to come. The investment in this program now pays off in reduced emergency repairs later and a safer environment for the public. In summary, implementing the Zone 1 and 3 repairs this year is the capstone of the City’s four-year sidewalk safety initiative, reinforcing our commitment to public safety, fiscal prudence, and thoughtful infrastructure stewardship.

FISCAL IMPACT
The implementation of sidewalk repairs in Zones 1 and 3 is within the scope of the existing contract with Precision Concrete Cutting and within the project funding previously approved by Council. No additional contract authority is required, as the agreement’s notto-exceed amount of $240,000 covers all four years of work. Work completed in the first two years (Zones 2 and 4) utilized a significant portion of this budget, and the remaining contract funds (approximately one-quarter of the total) are sufficient for the planned Zone 1 and 3 tasks.

Funding Source: The project is funded entirely through restricted transportation infrastructure funds, specifically Metro Measure M and Measure R local return funds.

These Los Angeles County voter-approved sales tax measures provide annual allocations to cities for transportation-related improvements, which explicitly include pedestrian infrastructure such as sidewalk repair. The City receives yearly disbursements under both Measure M and R, and has budgeted an appropriate amount in the FY 2024–2025 Public Works budget to cover the estimated ~$60,000 for the Zones 1 and 3 saw-cutting work, as well as associated panel replacements. Using these dedicated funds means no General Fund money is needed for this project. Staff has confirmed that the available Measure M and R fund balances can accommodate the sidewalk program costs without impacting other planned projects.

Overall, by using the saw-cut method, the City is achieving tremendous cost savings. The per-location repair cost of ~$100 is vastly lower than the cost of full panel replacement (which can be 5-10 times higher per location when factoring materials, labor, and traffic control). The entire citywide program (all four zones) will have addressed around 2,072 sidewalk faults for under $240,000– averaging roughly $115 per hazard including incidental costs – whereas replacing over 2,000 sidewalk panels would have cost well into the millions of dollars. This efficient use of funds allows the City to stretch its transportation dollars further and invest in other needed infrastructure. Additionally, by mitigating hazards now, the City reduces the risk of legal liability payouts, which can also carry substantial financial costs. In summary, the recommended action is fully funded through existing sources and is a cost-effective solution for improving City infrastructure.

STRATEGIC PLAN CORRELATION
This program supports the following City Council Strategic Plan goals:
• Maintain and improve public infrastructure
• Improve pedestrian safety and accessibility
• Proactively reduce City liability through preventative maintenance

ENVIRONMENTAL (CEQA
This sidewalk repair project is categorically exempt from review under the California Environmental Quality Act (CEQA). All work consists of the maintenance and minor alteration of existing public facilities (repair of existing sidewalks), with no expansion of use. It therefore falls within the Class 1 categorical exemption per State CEQA Guidelines Section 15301(c), which expressly includes “the repair, maintenance… or minor alteration of existing… sidewalks” as an exempt activity. No further environmental review is required. A Notice of Exemption will be filed for documentation purposes. There are no anticipated adverse environmental impacts; on the contrary, the project will improve accessibility and reduce urban runoff obstructions (by smoothing uneven surfaces).

PUBLIC NOTICE
This item has been noticed through the regular agenda posting and distribution process.

The staff report and attachments are available on the City’s website and at City Hall for public review. Residents in Zones 1 and 3 directly impacted by the sidewalk work will be informed in advance of the project start date via the City’s standard construction notice door hangers or mailers. Temporary “Sidewalk Work Ahead” signs may be placed on streets where crews are operating, to alert pedestrians. Overall community disruption is expected to be minimal (no full street closures or loss of driveway access), but City staff will be available to address any questions or concerns from the public during the process.

This item has been noticed through the regular agenda notification process. Copies of this report can be accessed on the City’s website at www.sierramadreca.gov ATTACHMENTS:

Attachment A: Citywide Sidewalk Assessment Summary – Zones 1 through 4 (Precision Concrete Cutting, September 2022)
file-ywhuvfajcyxnh64a6hembr
(Overview of survey results by zone, including number of hazards, locations, and recommended repairs)
Attachment B: FY 2024–2025 Sidewalk Repair Implementation Plan – Zones 1 & 3 (Detailed list and map of sidewalks in Zone 1 and Zone 3 to be repaired or replaced, with street segment locations and project schedule)
Attachment C: Professional Services Agreement – Precision Concrete Cutting (Contract No. 2022-XYZ, executed October 2022)
(Four-year contract for sidewalk repair program, detailing scope, compensation not-toexceed $240,000, and project timeline for completion by 2026) CITY OF SIERRA MADRE ! Zones 1 - 4
Sidewalk Assessment
September 2022
Presented to: City of Sierra Madre • Public Works
232 W. Sierra Madre Blvd. • Sierra Madre, CA 91024 • (626) 355-7135 Contact: Ron Durna
13089 Peyton Dr. #C235
Chino Hills CA 91709
Office: (909) 539-7740
[email protected]
The purpose of this summary is to present the results of the recent survey conducted to define the state of the sidewalks in the City of Sierra Madre ! Zone 1 through 4. Precision Concrete Cutting, under the direction of the City of Sierra Madre, conducted this survey. The information resulting from this survey will help facilitate the management of the city’s public sidewalk infrastructure.

This survey documents an objective approach to identifying where the greatest needs are. Decision makers now have the ability to visualize overall sidewalk conditions, match up similar needs and judge the impact of budget decisions.

A wide range of lists, spreadsheets, and maps were created with this survey. This Executive Summary outlines the major issues and the details are elaborated further in individual reports. All reports are provide in soft copy for data management.

EXECUTIVE SUMMARY
The information in this document is confidential and is to be used only by the City of Sierra Madre and
Precision Concrete Cutting in evaluating the project.

APPROACH
The survey resources included experienced data collectors, a specialized data collection and GPS mapping program, and data entry technicians.

An inventory of risk factors and distress items were collected over a 2 week period and entered into a spreadsheet. The data is summarized into street segments and itemized by physical address, GPS location, the size of the “ Hazard”, the severity of the hazard (amount of risk) and “Condition” (type or repair). Estimated square footage is indicated for each sidewalk panel in need of repair or demolition and replacement.

A series of maps were created by street segment that display the location of each hazard and type of repair required categorized and color coded as:

Yellow: Small Hazard - Saw Cut ● Orange: Medium Hazard ! Saw Cut ● Red: Large Hazard ! Saw Cut Purple: Spall Fill ● Green: Tree Related Issue ● Grey: Removal & Replacement.

A grey square is used to indicate a most severe condition in need of repair by complete reconstruction.

EXECUTIVE SUMMARY
The information in this document is confidential and is to be used only by the City of Sierra Madre and
Precision Concrete Cutting in evaluating the project.

EXECUTIVE SUMMARY

THIS SURVEY IS FOCUSED ON THE FOLLOWING AREAS OF SIDEWALK MAINTENANCE

SIDEWALK CONDITION
Sidewalk condition is a measurement of physical distresses such as cracks, heaving, settling and spalled surfaces. Many of the older sidewalks are showing signs of spalling and cracking. Spalling is the result of environmental exposure of inferior workmanship or materials. Cracking is a sign of premature failure that is often the result of excessive loads from heavy construction equipment, settling due to poor trench compaction or heaving caused by tree roots.

Trips are most often repaired one of two ways: smaller trips are cut off and feathered back at ADA standards, larger trips are totally removed and replaced with new concrete.

The information in this document is confidential and is to be used only by the City of Sierra Madre and
Precision Concrete Cutting in evaluating the project.

Sidewalk Trip Hazards.

Sidewalk trip hazards are recorded and divided by the size of the vertical face exposed. We have grouped the surveyed hazards into the following three classes.

Hazard Classes
Less Severe (small)
Severe (medium)
Most Severe (large)
Above 1/4” high to 1/2”
Above 1/2” high to 1”
Above 1” high to 2 1/2”
Recommendation
We recommend the repair of trip hazards by saw cutting for all hazards Above ¼” to 2 ½” high to save cost and extend the useful life of the existing sidewalk. Larger trips (above 2 ½”) and are best resolved by the removal and replacement of the entire panel.

The cutting of individual trip hazards can be scheduled to incrementally address the most hazardous areas first. The “remove and replace” work can follow the cutting of individual trip hazards to reduce the amount of reconstruction needed.

EXECUTIVE SUMMARY
The information in this document is confidential and is to be used only by the City of Sierra Madre and
Precision Concrete Cutting in evaluating the project.

Sidewalk Condition Repairs
Repairs of smaller spalling and cracked areas require fill to remove the hazard. Larger spalling and cracked areas and larger heaved areas not repairable by saw cutting will require removal and replacement.

Sidewalk Reconstruction Repairs
Repairs requiring removal and replacement of entire sidewalks should be grouped into sizable projects focusing on specific neighborhoods with: proximity to points of concern, segments having trip hazards, future projects, major road maintenance, and coordination with utilities street repairs.

EXECUTIVE SUMMARY
The information in this document is confidential and is to be used only by the City of Sierra Madre and
Precision Concrete Cutting in evaluating the project.

The sidewalk inspection survey for Zones 1 through 4 was performed late 2021 and early 2022.

A total of 2,402 existing sidewalks hazards were identified. 2,072 are trip hazards with changes in vertical elevation between panels of 3/8” or greater as specified by the Americans with Disabilities Act.

Remaining are 319 Remove/Replace, 3 Tree hazards and 8 Patch Fills consisting of approximately 81,552 square feet in total.

Our survey includes the size, type, and location of each hazard, and recommended actions to be taken.

The City of Sierra Madre will realize substantial savings by having Precision Concrete Cutting remove sidewalk trip hazards between 3/8” and 2 1/2” high at a fraction of the cost of replacement and with superior results compared to grinding and asphalt patching. The work can be completed quickly with little disruption of foot traffic, and in full compliance with ADA and OSHA requirements.

Not only will the City of Sierra Madre significantly increase the safety of city walkways, you will save precious budget dollars by removing the risk of costly liability claims while extending the useful life of your existing sidewalks for many years.

SIDEWALK ASSESSMENT SUMMARY
The information in this document is confidential and is to be used only by the City of Sierra Madre and
Precision Concrete Cutting in evaluating the project.

COMPLETED SURVEY AREA
Completed assessment area includes
Zones 1 through 4 within the City of
Sierra Madre sidewalks and driveway
aprons.

The information in this document is confidential and is to be used only by the City of Sierra Madre and
Precision Concrete Cutting in evaluating the project.

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ALL IDENTIFIED HAZARDS ! ZONES 1 - 4
The information in this document is confidential and is to be used only by the City of Sierra Madre and
Precision Concrete Cutting in evaluating the project.
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SIDEWALK ASSESSMENT SUMMARY BY SEVERITY
The information in this document is confidential and is to be used only by the City of Sierra Madre and
Precision Concrete Cutting in evaluating the project.

City of Sierra Madra - All Zones

LOCATION HAZARD CLASS CONDITION & RECOMMENDATION AREA RANK Size
Street Small
Size
Med
Size
Large
Total
Hazards
Tree
Root
Prune
Spall
Crack
Joint Saw Cut
Remove
Replace
SW^CC^SW
Sq Ft Inch Ft
By
Severity
Zone 2 367 407 137 911 2 2 911 131 6 6 32,885 3,057 1
Zone 4 261 274 93 628 - 6 628 119 1 30,105 2,002 2
Zone 1 113 129 54 296 1 - 296 34 5 5 10,337 977 3
Zone 3 68 128 41 237 - - 237 35 3 - 8,225 744 4
Totals 809 938 325 2,072 3 8 2,072 319 15 11 81,552 6,780

ESTIMATED SAVINGS
Removal and replacement at an estimated cost ranging $10 - $25 Per Sq. Ft. will be significantly more expensive, time consuming and unnecessary. Precision Concrete Cutting will save you substantial cost by removing hazards at an average cost of $3.50 Per Sq. Ft.

ZONE TOTAL # OF
SQ. FEET

FOR REPAIR
TOTAL # OF

IDENTIFIEDREPAIR

LOCATIONS
TOTAL # OF

SAW CUTS

REPAIRS
TOTAL # OF

REMOVE/REPLACE

REPAIRS
TOTAL # OF

SPALL/PATCHES

REPAIRS
TOTAL # OF

TREE/ROOT

REPAIRS
Zone 1 10,337 331 296 34 0 1
Zone 2 32,885 1,046 911 131 2 2
Zone 3 8,225 272 237 35 0 0
Zone 4 30,105 753 628 119 6 0
TOTALS 81,552 2,402 2,072 319 8 3

CITY OF SIERRA MADRE ALL ZONES - TOTALS
The information in this document is confidential and
is to be used only by the City of Sierra Madre and
Precision Concrete Cutting in evaluating the project.

The following pages are a breakup of additional detail for zone 1.

ZONE 1
The information in this document is confidential and is to be used only by the City of Sierra Madre and
Precision Concrete Cutting in evaluating the project.

CITY OF SIERRA MADRE - SURVEY AREA ZONE 1
 Adams Street - Grand View Ave. to End
 Alegria Avenue - Michillinda Ave. to End
 Auburn Avenue - Carter Ave. to End
 Carter Avenue - Auburn Ave. to Lima St.
 Chaparrel Road - Carter Ave. to End
 Crestvale Drive - Fairview Ave. to End
 Deodar Circle - Oak Crest Dr. to End
 Edgeview Drive - Michillinda Ave. to End
 Fairview Avenue - Michillinda Ave. to Grove St.
 Fairview Terrace - Fairview Ave. to End
 Gatewood Lane - Michillinda Ave. to End
 Gatewood Terrace - Gatewood Ln. to End
 Grand View Avenue - Lima St. to Hermosa Ave.
 Grand View Avenue - Michillinda Ave. to Sunnyside Ave.  Grand View Avenue - Sunnyside Ave. to Lima St.
 Grove Alley - Grove St. to End
 Grove Street - Grand View Ave. to Carter Ave.
 Hermosa Avenue - Carter Ave. to Auburn Ave.
 Key Vista Drive - Sierra Keys Dr. to End
 Lima Street - Grand View Ave. to Carter Ave.

The Sidewalk Assessment included the inspection of sidewalks and walkways in Zone 1 within the City of Sierra Madre. Public walkways and external driveway aprons along the following areas are included in the project:

The information in this document is confidential and is to be used only by the City of Sierra Madre and Precision
Concrete Cutting in evaluating the project.

CITY OF SIERRA MADRE - SURVEY AREA ZONE 1
 Michillinda Avenue - Grand View Ave. to Edgeview Dr.
 Michillinda Way - Michillinda Ave. to End
 Oak Crest Drive - Carter Ave. to End
 Olive Tree Lane - Grand View Ave. to End
 Sierra Keys Drive - Fairview Ave. to End
 Sierra Meadows Drive - Carter Ave. to End
 Sierra Woods Drive - Grand View Ave. to End
 Sunnyside Avenue - Grand View Ave. to Fairview Ave.
 Toyon Road - Grand View Ave. to End
 Wistaria Way - Sierra Meadows Dr. to End
The Sidewalk Assessment included the inspection of sidewalks and walkways in Zone 1 within the City of Sierra Madre. Public walkways and external driveway aprons along the following areas are included in the project:

The information in this document is confidential and is to be used only by the City of Sierra Madre and Precision
Concrete Cutting in evaluating the project.

ALL IDENTIFIED HAZARDS ! ZONE 1
The information in this document is confidential and is to be used only by the City of Sierra Madre and
Precision Concrete Cutting in evaluating the project.
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SIDEWALK ASSESSMENT SUMMARY BY SEVERITY
The information in this document is confidential and is to be used only by the City of Sierra Madre and
Precision Concrete Cutting in evaluating the project.

City of Sierra Madra - Zone 1

LOCATION HAZARD CLASS CONDITION & RECOMMENDATION AREA RANK Street
Size
Small
Size
Med
Size
Large
Total
Hazards
Tree
Root
Prune
Spall
Crack
Joint Saw Cut
Remove
Replace
SW^CC^SW
Sq Ft Inch Ft
By
Severity
Alegria Avenue Michillinda Ave. to End 23 22 2 47 - - 47 5 - - 1,857 131 1 Grand View Avenue Sunnyside Ave. to Lima St. 12 19 8 39 - - 39 3 - - 942 116 2 Adams Street Grand View Ave. to End 9 14 8 31 - - 31 5 - - 667 81 3 Sierra Keys Drive Fairview Ave. to End 8 13 7 28 - - 28 1 - - 497 76 4 Grand View Avenue Lima St. to Hermosa Ave. 13 9 6 28 - - 28 1 2 - 704 84 5 Fairview Avenue Michillinda Ave. to Grove St. 10 13 4 27 - - 27 4 - 3 1,702 117 6 Sunnyside Avenue Grand View Ave. to Fairview Ave. 9 4 11 24 - - 24 5 - - 802 99 7 Sierra Woods Drive Grand View Ave. to End 12 8 1 21 - - 21 - - - 354 44 8 Grand View Avenue Michillinda Ave. to Sunnyside Ave. 9 8 1 18 - - 18 2 - - 650 61 9 Lima Street Grand View Ave. to Carter Ave. 4 10 2 16 1 - 16 6 - - 1,209 69 10 Toyon Road Grand View Ave. to End 2 3 2 7 - - 7 - - 1 149 26 11 Sierra Meadows Drive Carter Ave. to End 2 2 1 5 - - 5 - 2 - 208 24 12 Carter Avenue Auburn Ave. to Lima St. - 1 1 2 - - 2 - 1 - 250 25 13 Fairview Terrace Fairview Ave. to End - 2 - 2 - - 2 - - 1 210 18 14 Hermosa Avenue Carter Ave. to Auburn Ave. - 1 - 1 - - 1 1 - - 100 6 15

I I I I I

SIDEWALK ASSESSMENT SUMMARY BY SEVERITY
The information in this document is confidential and is to be used only by the City of Sierra Madre and
Precision Concrete Cutting in evaluating the project.

City of Sierra Madra - Zone 1

LOCATION HAZARD CLASS CONDITION & RECOMMENDATION AREA
Street
Size
Small
Size
Med
Size
Large
Total
Hazards
Tree
Root
Prune
Spall
Crack
Joint Saw Cut
Remove
Replace
SW^CC^SW
Sq Ft Inch Ft
Auburn Avenue Carter Ave. to End - - - - - - - 1 - - 36 - Chaparrel Road Carter Ave. to End - - - - - - - - - - - - Crestvale Drive Fairview Ave. to End - - - - - - - - - - - - Deodar Circle Oak Crest Dr. to End - - - - - - - - - - - - Edgeview Drive Michillinda Ave. to End - - - - - - - - - - - - Gatewood Lane Michillinda Ave. to End - - - - - - - - - - - - Gatewood Terrace Gatewood Ln. to End - - - - - - - - - - - - Grove Alley Grove St. to End - - - - - - - - - - - -
Grove Street Grand View Ave. to Carter Ave. - - - - - - - - - - - - Key Vista Drive Sierra Keys Dr. to End - - - - - - - - - - - - Michillinda Avenue Grand View Ave. to Edgeview Dr. - - - - - - - - - - - - Michillinda Way Michillinda Ave. to End - - - - - - - - - - - - Oak Crest Drive Carter Ave. to End - - - - - - - - - - - - Olive Tree Lane Grand View Ave. to End - - - - - - - - - - - - Wistaria Way Sierra Meadows Dr. to End - - - - - - - - - - - - Totals 113 129 54 296 1 0 296 34 5 5 10,337 977
I I
The following pages are a breakup of additional detail for zone 2.

ZONE 2
The information in this document is confidential and is to be used only by the City of Sierra Madre and
Precision Concrete Cutting in evaluating the project.

CITY OF SIERRA MADRE - SURVEY AREA ZONE 2
 Adams Street - Grand View Ave. to Highland Ave.
 Auburn Avenue - Grand View Ave. to Sierra Madre Blvd.  Baldwin Avenue - Grand View Ave. to Sierra Madre Blvd.  Baldwin Avenue - Sierra Madre Blvd. to Orange Grove Ave.  Bonita Avenue - Hermosa Ave. to Baldwin Ave.
 Esperanza Avenue - Hermosa Ave. to Baldwin Ave.
 Grand View Avenue - Hermosa Ave. to Baldwin Ave.
 Grove Lane - Sierra Madre Blvd. to Highland Ave.
 Grove Street - Grand View Ave. to Highland Ave.
 Hermosa Avenue - Grand View Ave. to Highland Ave.
 Hermosa Avenue - Sierra Madre Blvd. to Highland Ave.
 Hermosa Avenue - Sierra Madre Blvd. to Orange Grove Ave.  Highland Avenue - Baldwin Ave. to Lima St.
 Highland Avenue - Lima St. to Michillinda Ave.
 Ida May Lane - Jameson Ct. to End
 Jameson Court - Grand View Ave. to Highland Ave.
 Kersting Court - Sierra Madre Blvd. to Baldwin Ave.
 Laurel Avenue - Auburn Ave. to Baldwin Ave.
 Laurel Avenue - Lima St. to Hermosa Ave.
 Laurel Avenue - Sunnyside Ave. to End
The Sidewalk Assessment included the inspection of sidewalks and walkways in Zone 2 within the City of Sierra Madre. Public walkways and external driveway aprons along the following areas are included in the project:

The information in this document is confidential and is to be used only by the City of Sierra Madre and Precision
Concrete Cutting in evaluating the project.

CITY OF SIERRA MADRE - SURVEY AREA ZONE 2
 Montecito Avenue - Lima St. to Michillinda Ave.
 Montecito Court - Windsor Ln. to Montecito Ave.
 Old Oak Lane - Orange Grove Ave. to End
 Orange Grove Avenue (North) - Baldwin Ave. to Michillinda Ave.  Park Avenue - Orange Grove Ave. to Sierra Madre Blvd.  Romona Avenue - Hermosa Ave. to Michillinda Ave.
 Ross Place - Mariposa Ave. to End
 Lima Street - Highland Ave. to Grand View Ave.
 Lima Street - Sierra Madre Blvd. to Highland Ave.
 Lima Street - Sierra Madre Blvd. to Orange Grove Ave.  Manzanita Avenue - Hermosa Ave. to Michillinda Ave.
 Mariposa Avenue - Hermosa Ave. to Baldwin Ave.
 Mariposa Avenue - Hermosa Ave. to Michillinda Ave.
 Michillinda Avenue - Sierra Madre Blvd. to Grand View Ave.  Michillinda Avenue - Sierra Madre Blvd. to Orange Grove Ave.   Montecito Avenue - Auburn Ave. to Lima St.
 Montecito Avenue - Baldwin Ave. to Auburn Ave.

Sierra Madre Blvd. - Michillinda Ave. to Baldwin Ave.
 Sierra Woods Drive - Grand View Ave. to End
 Sunnyside Avenue - Grand View Ave. to Highland Ave.

The Sidewalk Assessment included the inspection of sidewalks and walkways in Zone 2 within the City of Sierra Madre. Public walkways and external driveway aprons along the following areas are included in the project:

The information in this document is confidential and is to be used only by the City of Sierra Madre and Precision
Concrete Cutting in evaluating the project.

CITY OF SIERRA MADRE - SURVEY AREA ZONE 2
 Sunnyside Avenue - Highland Ave. to Sierra Madre Blvd.  Sunnyside Avenue - Sierra Madre Blvd. to Orange Grove Ave.  Victoria Lane - Auburn Ave. to Baldwin Ave.
 Webster Way - Bonita Ave. to End
 Wilson Street - Grand View Ave. to Highland Ave.
 Windsor Lane - Sierra Madre Blvd. to Montecito Ave.

The information in this document is confidential and is to be used only by the City of Sierra Madre and Precision
Concrete Cutting in evaluating the project.

ALL IDENTIFIED HAZARDS ! ZONE 2
The information in this document is confidential and is to be used only by the City of Sierra Madre and
Precision Concrete Cutting in evaluating the project.
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SIDEWALK ASSESSMENT SUMMARY BY SEVERITY
The information in this document is confidential and is to be used only by the City of Sierra Madre and
Precision Concrete Cutting in evaluating the project.

City of Sierra Madra - Zone 2

LOCATION HAZARD CLASS CONDITION & RECOMMENDATION AREA RANK Street
Size
Small
Size
Med
Size
Large
Total
Hazards
Tree
Root
Prune
Spall
Crack
Joint Saw Cut
Remove
Replace
SW^CC^SW
Sq Ft Inch Ft
By
Severity
Sierra Madre Blvd. Michillinda Ave. to Baldwin Ave. 22 44 18 84 - - 84 7 2 1 3,907 401 1 Highland Avenue Lima St. to Michillinda Ave. 20 36 15 71 - - 71 8 - - 2,693 297 2 Montecito Avenue Lima St. to Michillinda Ave. 24 31 9 64 - - 64 9 - - 2,315 195 3 Manzanita Avenue Hermosa Ave. to Michillinda Ave. 35 22 5 62 - - 62 16 - - 1,552 152 4 Mariposa Avenue Hermosa Ave. to Michillinda Ave. 21 18 4 43 - - 43 1 - - 993 114 5 Highland Avenue Baldwin Ave. to Lima St. 18 19 3 40 - - 40 2 - - 1,414 124 6 Romona Avenue Hermosa Ave. to Michillinda Ave. 18 17 2 37 - - 37 2 1 - 1,164 100 7 Auburn Avenue Grand View Ave. to Sierra Madre Blvd. 10 22 2 34 - - 34 4 - 4 1,624 177 8 Baldwin Avenue (West Side) Sierra Madre Blvd. to Orange Grove Ave. 11 13 4 28 1 - 28 13 1 - 1,564 94 9 Hermosa Avenue Sierra Madre Blvd. to Orange Grove Ave. 11 14 2 27 - - 27 10 - - 1,213 73 10 Adams Street Grand View Ave. to Highland Ave. 5 10 11 26 - - 26 4 1 - 578 66 11 Lima Street Sierra Madre Blvd. to Orange Grove Ave. 10 12 4 26 - - 26 - - - 658 77 12 Lima Street Highland Ave. to Grand View Ave. 10 11 2 23 - - 23 4 - - 850 63 13 Montecito Avenue Auburn Ave. to Lima St. 9 8 5 22 - - 22 - - - 550 76 14 Jameson Court Grand View Ave. to Highland Ave. 6 8 7 21 - - 21 2 - - 803 130 15

I I I I I I

SIDEWALK ASSESSMENT SUMMARY BY SEVERITY
The information in this document is confidential and is to be used only by the City of Sierra Madre and
Precision Concrete Cutting in evaluating the project.

City of Sierra Madra - Zone 2

LOCATION HAZARD CLASS CONDITION & RECOMMENDATION AREA RANK Street
Size
Small
Size
Med
Size
Large
Total
Hazards
Tree
Root
Prune
Spall
Crack
Joint Saw Cut
Remove
Replace
SW^CC^SW
Sq Ft Inch Ft
By
Severity
Grand View Avenue Hermosa Ave. to Baldwin Ave. 6 9 6 21 - - 21 - - - 519 67 16 Esperanza Avenue Hermosa Ave. to Baldwin Ave. 8 8 5 21 - - 21 - 1 - 603 64 17 Baldwin Avenue (West Side) Grand View Ave. to Sierra Madre Blvd. 10 7 4 21 - - 21 5 - - 1,843 92 18 Lima Street Sierra Madre Blvd. to Highland Ave. 12 6 2 20 - - 20 2 - - 732 63 19 Old Oak Lane Orange Grove Ave. to End 12 5 - 17 - - 17 - - - 299 34 20 Grove Street Grand View Ave. to Highland Ave. 10 7 - 17 - - 17 1 - - 414 35 21 Sunnyside Avenue Grand View Ave. to Highland Ave. 5 6 5 16 - - 16 6 - - 575 77 22 Wilson Street Grand View Ave. to Highland Ave. 5 7 4 16 - 1 16 5 - - 800 56 23 Hermosa Avenue Sierra Madre Blvd. to Highland Ave. 5 8 3 16 - 1 16 1 - - 623 64 24 Laurel Avenue Lima St. to Hermosa Ave. 7 8 1 16 - - 16 1 - - 259 26 25 Sunnyside Avenue Highland Ave. to Sierra Madre Blvd. 7 6 2 15 1 - 15 5 - - 830 63 26 Orange Grove Avenue (North) Baldwin Ave. to Michillinda Ave. 6 7 2 15 - - 15 4 - - 579 39 27 Laurel Avenue Auburn Ave. to Baldwin Ave. 9 5 1 15 - - 15 5 - - 650 36 28 Sunnyside Avenue Sierra Madre Blvd. to Orange Grove Ave. 4 6 3 13 - - 13 1 - - 406 45 29 Mariposa Avenue Hermosa Ave. to Baldwin Ave. 6 2 1 9 - - 9 - - - 161 20 30

I I I I I I

SIDEWALK ASSESSMENT SUMMARY BY SEVERITY
The information in this document is confidential and is to be used only by the City of Sierra Madre and
Precision Concrete Cutting in evaluating the project.

City of Sierra Madra - Zone 2

LOCATION HAZARD CLASS CONDITION & RECOMMENDATION AREA RANK Street
Size
Small
Size
Med
Size
Large
Total
Hazards
Tree
Root
Prune
Spall
Crack
Joint Saw Cut
Remove
Replace
SW^CC^SW
Sq Ft Inch Ft
By
Severity
Park Avenue Orange Grove Ave. to Sierra Madre Blvd. 6 2 1 9 - - 9 - - - 180 23 31 Bonita Avenue Hermosa Ave. to Baldwin Ave. 3 4 1 8 - - 8 2 - - 276 17 32 Victoria Lane Auburn Ave. to Baldwin Ave. 3 4 1 8 - - 8 7 - - 170 15 33 Hermosa Avenue Grand View Ave. to Highland Ave. 4 4 - 8 - - 8 4 - - 403 16 34 Montecito Avenue Baldwin Ave. to Auburn Ave. 2 5 - 7 - - 7 - - - 369 27 35 Windsor Lane Sierra Madre Blvd. to Montecito Ave. 4 2 - 6 - - 6 - - - 61 8 36 Laurel Avenue Sunnyside Ave. to End 2 - 1 3 - - 3 - - - 75 9 37 Sierra Woods Drive Grand View Ave. to End - 2 1 3 - - 3 - - - 48 10 38 Michillinda Avenue Sierra Madre Blvd. to Grand View Ave. - 2 - 2 - - 2 - - 1 116 12 39 Ida May Lane Jameson Ct. to End 1 - - 1 - - 1 - - - 16 2 40 Grove Lane Sierra Madre Blvd. to Highland Ave. - - - - - - - - - - - - 41 Kersting Court Sierra Madre Blvd. to Baldwin Ave. - - - - - - - - - - - - 42 Michillinda Avenue Sierra Madre Blvd. to Orange Grove Ave. - - - - - - - - - - - - 43 Montecito Court Windsor Ln. to Montecito Ave. - - - - - - - - - - - - 44 Ross Place Mariposa Ave. to End - - - - - - - - - - - - 45 Webster Way Bonita Ave. to End - - - - - - - - - - - - 46 Totals 367 407 137 911 2 2 911 131 6 6 32,885 3,057

I I I I I
The following pages are a breakup of additional detail for zone 3.

ZONE 3
The information in this document is confidential and is to be used only by the City of Sierra Madre and
Precision Concrete Cutting in evaluating the project.

CITY OF SIERRA MADRE - SURVEY AREA ZONE 3
 Acacia Street - Grand View Ave. to End
 Alegria Avenue - Auburn Ave. to Baldwin Ave.
 Alegria Avenue - Mountain Trail Ave. to Baldwin Ave.
 Alegria Avenue - Mountain Trail Ave. to Grand View Ave.  Arno Drive - Liliano Dr. to Santa Anita Ave.
 Arno Drive - Santa Anita Ave. to End
 Auburn Avenue - Carter Ave. to Grand View Ave.
 Auburn Lane - Aubern Ave. to Auburn Ave.
 Baldwin Avenue - Carter Ave. to Grand View Ave.
 Camillo Street - Grand View Ave. to End
 Canon Drive - Canon Ave. to Sturtevant Dr.
 Carter Avenue - Auburn Ave. to Baldwin Ave.
 Carter Avenue - Baldwin Ave. to Mira Monte Ave.
 Elkins Avenue - Santa Anita Ave. to End
 Elm Avenue - Auburn Ave. to Carter Ave.
 Foothill Avenue - Grand View Ave. to End
 Grand View Avenue - Auburn Ave. to City Limits
 Kaia Lane - Arno Dr. to End
 Liliano Drive - Stonehouse Rd. to End
 Liliano Place - Grand View Ave. to End
The Sidewalk Assessment included the inspection of sidewalks and walkways in Zone 3 within the City of Sierra Madre. Public walkways and external driveway aprons along the following areas are included in the project:

The information in this document is confidential and is to be used only by the City of Sierra Madre and Precision
Concrete Cutting in evaluating the project.

CITY OF SIERRA MADRE - SURVEY AREA ZONE 3
 Los Rocas Drive - Canon Dr. to Sycamore Pl.
 Mira Monte Avenue - Auburn Ave. to Baldwin Ave.
 Mira Monte Avenue - Baldwin Ave. to Mountain Trail Ave.  Mountain Trail Avenue - Mira Monte Ave. to Grand View Ave.  Mt. Wilson Trail - Mira Monte Ave. to End
 Oakwood Avenue - Santa Anita Ave. to Grand View Ave.
 Oakwood Place - Santa Anita Ave. to End
 Olive Avenue - Auburn Ave. to Baldwin Ave.
 Santa Anita Avenue - Arno Dr. to Grand View Ave.
 Stonehouse Road - Grand View Ave. to End
 Sturtevant Drive - Mountain Trail Ave. to Alta Vista Dr.  Sunrise Hill Street - Camillo St. to End
 Sycamore Place - Grand View Ave. to Los Rocas Dr.
 Theresa Lane - Canon Dr. to End
 Valle Vista Drive - Acacia St. to End
 Via Granate Street - Santa Anita Ave. to End
 Vista Avenue - Elkins Ave. to End
 Vista Avenue - Elkins Ave. to Grand View Ave.

The Sidewalk Assessment included the inspection of sidewalks and walkways in Zone 3 within the City of Sierra Madre. Public walkways and external driveway aprons along the following areas are included in the project:

The information in this document is confidential and is to be used only by the City of Sierra Madre and Precision
Concrete Cutting in evaluating the project.

ALL IDENTIFIED HAZARDS ! ZONE 3
The information in this document is confidential and is to be used only by the City of Sierra Madre and
Precision Concrete Cutting in evaluating the project.
~~
Trip 1,.Mllh1.m Remavul •
etplace t.\
k., ops T
Olive Ave
S1 .f ita Catholic Parft 1Y AleQ! Ave
ld View Ave
21 22
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5 2
34 E Grand V,cw Ave
Mary's Markel
3 Little Santa
Anita Canyon
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0 SIDEWALK ASSESSMENT SUMMARY BY SEVERITY
The information in this document is confidential and is to be used only by the City of Sierra Madre and
Precision Concrete Cutting in evaluating the project.

City of Sierra Madra - Zone 3

LOCATION HAZARD CLASS CONDITION & RECOMMENDATION AREA RANK Street
Size
Small
Size
Med
Size
Large
Total
Hazards
Tree
Root
Prune
Spall
Crack
Joint Saw Cut
Remove
Replace
SW^CC^SW
Sq Ft Inch Ft
By
Severity
Mira Monte Avenue Auburn Ave. to Baldwin Ave. 18 23 6 47 - - 47 2 - - 1,298 138 1 Grand View Avenue Auburn Ave. to City Limits 8 33 3 44 - - 44 2 - - 1,141 126 2 Sycamore Place Grand View Ave. to Los Rocas Dr. 10 11 6 27 - - 27 4 1 - 818 78 3 Baldwin Avenue Carter Ave. to Grand View Ave. 5 15 4 24 - - 24 6 - - 1,278 96 4 Alegria Avenue Mountain Trail Ave. to Grand View Ave. 2 6 7 15 - - 15 4 - - 736 59 5 Arno Drive Liliano Dr. to Santa Anita Ave. 4 7 4 15 - - 15 - - - 249 39 6 Mira Monte Avenue Baldwin Ave. to Mountain Trail Ave. 2 8 3 13 - - 13 3 - - 675 42 7 Liliano Drive Stonehouse Rd. to End 5 5 2 12 - - 12 - 1 - 212 33 8 Carter Avenue Baldwin Ave. to Mira Monte Ave. 2 4 4 10 - - 10 5 - - 525 49 9 Mountain Trail Avenue Mira Monte Ave. to Grand View Ave. 2 4 1 7 - - 7 1 - - 275 22 10 Carter Avenue Auburn Ave. to Baldwin Ave. 3 4 - 7 - - 7 - - - 175 17 11 Camillo Street Grand View Ave. to End 3 2 - 5 - - 5 1 - - 216 15 12 Alegria Avenue Mountain Trail Ave. to Baldwin Ave. 1 3 - 4 - - 4 3 - - 325 9 13 SturtevantDrive Mountain Trail Ave. to Alta Vista Dr. 1 1 1 3 - - 3 4 - - 172 10 14 Auburn Avenue Carter Ave. to Grand View Ave. 1 1 - 2 - - 2 - - - 50 5 15 Santa Anita Avenue Arno Dr. to Grand View Ave. 1 - - 1 - - 1 - - - 16 2 16 Olive Avenue Auburn Ave. to Baldwin Ave. - 1 - 1 - - 1 - 1 - 64 6 17 Acacia Street Grand View Ave. to End - - - - - - - - - - - - 18 Alegria Avenue Auburn Ave. to Baldwin Ave. - - - - - - - - - - - - 19

SIDEWALK ASSESSMENT SUMMARY BY SEVERITY
The information in this document is confidential and is to be used only by the City of Sierra Madre and
Precision Concrete Cutting in evaluating the project.

City of Sierra Madra - Zone 3

LOCATION HAZARD CLASS CONDITION & RECOMMENDATION AREA RANK Street
Size
Small
Size
Med
Size
Large
Total
Hazards
Tree
Root
Prune
Spall
Crack
Joint Saw Cut
Remove
Replace
SW^CC^SW
Sq Ft Inch Ft
By
Severity
Arno Drive Santa Anita Ave. to End - - - - - - - - - - - - 20 Auburn Lane Aubern Ave. to Auburn Ave. - - - - - - - - - - - - 21 Canon Drive Canon Ave. to Sturtevant Dr. - - - - - - - - - - - - 22 Elkins Avenue Santa Anita Ave. to End - - - - - - - - - - - - 23 Elm Avenue Auburn Ave. to Carter Ave. - - - - - - - - - - - - 24 Foothill Avenue Grand View Ave. to End - - - - - - - - - - - - 25 Kaia Lane Arno Dr. to End - - - - - - - - - - - - 26
Liliano Place Grand View Ave. to End - - - - - - - - - - - - 27 Los Rocas Drive Canon Dr. to Sycamore Pl. - - - - - - - - - - - - 28 Mt. Wilson Trail Mira Monte Ave. to End - - - - - - - - - - - - 29 Oakwood Avenue Santa Anita Ave. to Grand View Ave. - - - - - - - - - - - - 30 Oakwood Place Santa Anita Ave. to End - - - - - - - - - - - - 31 Stonehouse Road Grand View Ave. to End - - - - - - - - - - - - 32 Sunrise Hill Street Camillo St. to End - - - - - - - - - - - - 33 Theresa Lane Canon Dr. to End - - - - - - - - - - - - 34 Valle Vista Drive Acacia St. to End - - - - - - - - - - - - 35 Via Granate Street Santa Anita Ave. to End - - - - - - - - - - - - 36 Vista Avenue Elkins Ave. to End - - - - - - - - - - - - 37 Vista Avenue Elkins Ave. to Grand View Ave. - - - - - - - - - - - - 38 Totals 68 128 41 237 0 0 237 35 3 0 8,225 744
The following pages are a breakup of additional detail for zone 4.

ZONE 4
The information in this document is confidential and is to be used only by the City of Sierra Madre and
Precision Concrete Cutting in evaluating the project.

CITY OF SIERRA MADRE - SURVEY AREA ZONE 4
 Baldwin Avenue - Orange Grove Ave. to Grand View Ave.  Bonita Avenue - Baldwin Ave. to End
 Bonita Avenue - Mountain Trail Ave. to End
 Canon Avenue - Orange Grove Ave. to End
 Canon Avenue - Sierra Madre Blvd. to Grand View Ave.
 Canon Place - Santa Anita Ct. to End
 Coburn Avenue - Sierra Madre Blvd. to End
 Colony Drive - Fane St. to Santa Anita Ct.
 Fane Street - Holdman Ave. to Colony Dr.
 Gabriel Court - Sierra Pl. to Mountain Trail Ave.
 Grand View Avenue - Baldwin Ave. to City Limits
 Highland Avenue - Canon Ave. to Coburn Ave.
 Highland Avenue - Mountain Trail Ave. to Baldwin Ave.  Highland Avenue - Mountain Trail Ave. to Canon Ave.
 Holdman Avenue - Fane St. to Sierra Madre Blvd.
 Laurel Avenue - Canon Ave. to Sycamore Pl.
 Laurel Avenue - Mountain Trail Ave. to Baldwin Ave.
 Laurel Avenue - Mountain Trail Ave. to Canon Ave.
 Lowell Avenue - Mountain Trail Ave. to Baldwin Ave.
 Merrill Avenue - Highland Ave. to Laurel Ave.
 Monte Vista Lane - Orange Grove Ave. to End
 Montecito Avenue - Canon Ave. to Coburn Ave.

The Sidewalk Assessment included the inspection of sidewalks and walkways in Zone 4 within the City of Sierra Madre. Public walkways and external driveway aprons along the following areas are included in the project:

The information in this document is confidential and is to be used only by the City of Sierra Madre and Precision
Concrete Cutting in evaluating the project.

CITY OF SIERRA MADRE - SURVEY AREA ZONE 4
 Montecito Avenue - Mountain Trail Ave. to Baldwin Ave.  Montecito Avenue - Mountain Trail Ave. to End
 Monterey Lane - Sierra Madre Blvd. to End
 Monterey Place - Monterey Ln. to End
 Mountain Trail Avenue - Orange Grove Ave. to Sierra Madre Blvd.  Mountain Trail Avenue - Sierra Madre Blvd. to Grand View Ave.  Oak Meadow Place - Santa Anita Ct. to End
 Oak Meadow Road - Orange Grove Ave. to End
 Olivera Lane - Orange Grove Ave. to End
 Orange Grove Avenue - Baldwin Ave. to City Limits
 Rancho Road - Sierra Madre Blve. To Orange Grove
 San Gabriel Court - Colony Dr. to Rancho Rd.
 San Gabriel Court - Mountain Trail Ave. to Holdman Ave.  Santa Anita Court - Holdman Ave. to Mountain Trail Ave.  Santa Anita Court - Holdman Ave. to Rancho Rd.
 Santa Anita Court - Sierra Pl. to Mountain Trail Ave.  Sierra Madre Blvd. - Baldwin Ave. to City Limits
 Sierra Place - Sierra Madre Blvd. to Lowell Ave.
 Suffolk Avenue - Sierra Pl. to Baldwin Ave.
 Sycamore Place - Grand View Ave. to End
 Windwood Lane - Orange Grove Ave. to End
The Sidewalk Assessment included the inspection of sidewalks and walkways in Zone 4 within the City of Sierra Madre. Public walkways and external driveway aprons along the following areas are included in the project:

The information in this document is confidential and is to be used only by the City of Sierra Madre and Precision
Concrete Cutting in evaluating the project.

ALL IDENTIFIED HAZARDS ! ZONE 4
The information in this document is confidential and is to be used only by the City of Sierra Madre and
Precision Concrete Cutting in evaluating the project.
~~
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den Schoo ?Q
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1ly Place 20
atesA
viceT ' ,nza Ave .,
-
-• 40 42
_owell Ave
1lta Ave ~
5 veAve 1
I
4l
E Grand View Ave E Gran1 View Ave
ELaurel Ave
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we
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SIDEWALK ASSESSMENT SUMMARY BY SEVERITY SW^C SQ FT
City of Sierra Madre - Zone 4

AREA LOCATION HAZARD CLASS CONDITION & RECOMMENDATIONAREA FOOTAGE RANK Zone Street
Size
Small
Size
Med
Size
Large
Total
Saw
Cuts
Tree
Root
Prune
Spall
Crack
Joint
Total
Saw
Cut
Remove
Replace
Inch FT
By
Severity
Total
Hazards
4 Sierra Madre Blvd. Baldwin Ave. to City Limits 13 32 16 61 - - 61 8 - 3,167 251 1 69 4 Laurel Avenue Mountain Trail Ave. to Baldwin Ave. 18 25 13 56 - - 56 13 1 3,593 257 2 69 4 Mountain Trail Avenue Sierra Madre Blvd. to Grand View Ave. 19 24 8 51 - - 51 11 - 2,333 165 3 62 4 Montecito Avenue Canon Ave. to Coburn Ave. 13 24 6 43 - - 43 5 - 1,291 126 4 48 4 Windwood Lane Orange Grove Ave. to End 18 22 3 43 - - 43 4 - 1,202 115 5 47 4 Highland Avenue Canon Ave. to Coburn Ave. 20 12 8 40 - 1 40 11 - 2,245 136 6 52 4 Highland Avenue Mountain Trail Ave. to Baldwin Ave. 17 14 7 38 - 1 38 9 - 1,894 129 7 48 4 Suffolk Avenue Sierra Pl. to Baldwin Ave. 12 20 1 33 - - 33 10 - 1,335 93 8 43 4 Santa Anita Court Holdman Ave. to Mountain Trail Ave. 19 12 - 31 - - 31 2 - 512 57 9 33 4 Santa Anita Court Sierra Pl. to Mountain Trail Ave. 17 10 2 29 - - 29 3 - 560 52 10 32 4 Montecito Avenue Mountain Trail Ave. to Baldwin Ave. 16 9 1 26 - - 26 4 - 1,324 91 11 30 4 Gabriel Court Sierra Pl. to Mountain Trail Ave. 12 10 2 24 - 2 24 3 - 539 60 12 29 4 Baldwin Avenue Orange Grove Ave. to Grand View Ave. 6 11 4 21 - - 21 11 - 3,674 107 13 32 4 San Gabriel Court Mountain Trail Ave. to Holdman Ave. 11 6 4 21 - 1 21 4 - 768 64 14 26 4 Sierra Place Sierra Madre Blvd. to Lowell Ave. 9 6 5 20 - - 20 6 - 416 54 15 26 The information in this document is confidential and is to be used only by the City of Sierra Madre and
Precision Concrete Cutting in evaluating the project.

SIDEWALK ASSESSMENT SUMMARY BY SEVERITY SW^C SQ FT
City of Sierra Madre - Zone 4

AREA LOCATION HAZARD CLASS CONDITION & RECOMMENDATIONAREA FOOTAGE RANK Zone Street
Size
Small
Size
Med
Size
Large
Total
Saw
Cuts
Tree
Root
Prune
Spall
Crack
Joint
Total
Saw
Cut
Remove
Replace
Inch FT
By
Severity
Total
Hazards
4 Grand View Avenue Baldwin Ave. to City Limits 10 6 4 20 - - 20 1 - 550 55 16 21 4 Mountain Trail Avenue Orange Grove Ave. to Sierra Madre Blvd 9 6 3 18 - 1 18 7 - 2,904 37 17 26 4 Canon Avenue Sierra Madre Blvd. to Grand View Ave. 6 10 2 18 - - 18 - - 523 54 18 18 4 Montecito Avenue Mountain Trail Ave. to End 8 8 1 17 - - 17 4 - 600 45 19 21 4 Lowell Avenue Mountain Trail Ave. to Baldwin Ave. 3 5 3 11 - - 11 2 - 350 38 20 13 4 Highland Avenue Mountain Trail Ave. to Canon Ave. 5 - - 5 - - 5 1 - 275 9 21 6 4 Merrill Avenue Highland Ave. to Laurel Ave. - 2 - 2 - - 2 - - 50 5 22 2 4 Bonita Avenue Baldwin Ave. to End - - - - - - - - - - - 23 - 4 Bonita Avenue Mountain Trail Ave. to End - - - - - - - - - - - 24 - 4 Canon Avenue Orange Grove Ave. to End - - - - - - - - - - - 25 - 4 Canon Place Santa Anita Ct. to End - - - - - - - - - - - 26 - 4 Coburn Avenue Sierra Madre Blvd. to End - - - - - - - - - - - 27 - 4 Colony Drive Fane St. to Santa Anita Ct. - - - - - - - - - - - 28 - 4 Fane Street Holdman Ave. to Colony Dr. - - - - - - - - - - - 29 - 4 Holdman Avenue Fane St. to Sierra Madre Blvd. - - - - - - - - - - - 30 - The information in this document is confidential and is to be used only by the City of Sierra Madre and
Precision Concrete Cutting in evaluating the project.

SIDEWALK ASSESSMENT SUMMARY BY SEVERITY SW^C SQ FT
City of Sierra Madre - Zone 4

AREA LOCATION HAZARD CLASS CONDITION & RECOMMENDATIONAREA FOOTAGE RANK Zone Street
Size
Small
Size
Med
Size
Large
Total
Saw
Cuts
Tree
Root
Prune
Spall
Crack
Joint
Total
Saw
Cut
Remove
Replace
Inch FT
By
Severity
Total
Hazards
4 Laurel Avenue Canon Ave. to Sycamore Pl. - - - - - - - - - - - 31 - 4 Laurel Avenue Mountain Trail Ave. to Canon Ave. - - - - - - - - - - - 32 - 4 Monte Vista Lane Orange Grove Ave. to End - - - - - - - - - - - 33 - 4 Monterey Lane Sierra Madre Blvd. to End - - - - - - - - - - - 34 - 4 Monterey Place Monterey Ln. to End - - - - - - - - - - - 35 - 4 Oak Meadow Place Santa Anita Ct. to End - - - - - - - - - - - 36 - 4 Oak Meadow Road Orange Grove Ave. to End - - - - - - - - - - - 37 - 4 Olivera Lane Orange Grove Ave. to End - - - - - - - - - - - 38 - 4 Orange Grove Avenue Baldwin Ave. to City Limits - - - - - - - - - - - 39 - 4 Rancho Road Sierra Madre Blve. To Orange Grove - - - - - - - - - - - 40 - 4 San Gabriel Court Colony Dr. to Rancho Rd. - - - - - - - - - - - 41 - 4 Santa Anita Court Holdman Ave. to Rancho Rd. - - - - - - - - - - - 42 - 4 Sycamore Place Grand View Ave. to End - - - - - - - - - - - 43 - Totals 261 274 93 628 - 6 628 119 1 30,105 2,002 753
The information in this document is confidential and is to be used only by the City of Sierra Madre and
Precision Concrete Cutting in evaluating the project.

Precision Concrete Cutting uses proprietary and patented cutting technology to repair trip hazards.

Our work is guaranteed to offer the following benefits:
•Gentle ADA compliant slope
•Exceed the OSHA Standard for Slip Resistance (Co-Efficient of Friction) •Full Edge-to-Edge Repair
•Detailed Cleaning & Recycle of Removed Concrete
•Detailed Audit-able Invoice
As a member of the U.S. Green Building Council
(USGBC) we are proud of the fact that we reduce the
impact to landfills and the environment as a result of our service. Removing and replacing 469 panels would
result in approximately 278 tons of concrete being
removed (average panel weight of 1,185 pounds). Using
Precision Concrete Cutting resulted in 2,345 pounds or

1.17 tons of concrete removed and recycled.

ABOUT PRECISION CONCRETE CUTTING
The information in this document is confidential and is to be used only by the City of Sierra Madre and
Precision Concrete Cutting in evaluating the project.

WHY WE DON’T GRIND
•Grinding often damages the concrete (breaks edges,
knocks out aggregate, scars adjacent panels, and
creates micro cracks).
•Often unsightly (leaves a rough, uneven scarring)
•Difficult to comply with the ADA slope requirements
•Has no cost advantage
•Unable to remove hazards next to objects
•Hard to use on small trip hazards (under 3/8”) and
larger trip hazards (over 1 inch)
•Very slow process and generates lots of dust
The information in this document is confidential and is to be used only by the City of Sierra Madre and
Precision Concrete Cutting in evaluating the project.

PRECISION CONCRETE CUTTING REPAIRS
The information in this document is confidential and is to be used only by the City of Sierra Madre and
Precision Concrete Cutting in evaluating the project.

PRECISION CONCRETE CUTTING DIFFERENCE
REPAIR SPECIFICATIONS:
1) Three measurements will be taken of every hazard:
a) Height1 -- the highest point of the hazard
b) Height2 -- the lowest point of the hazard
c) Length
2) Hazards will be removed from the full length of the panel (full edge-to-edge repair); 3) Sidewalks will be repaired at a slope of 1:8, in compliance with ADA requirements; 4) Handicap ramps or special areas will be repaired at a slope of 1:12, in compliance with ADA requirements; 5) Debris from repaired areas will be collected and removed; 6) A dust abatement system will be used during all repair operations; a) The repaired area will be smooth and uniform with a coefficient of friction exceeding OSHA requirements for public walkways; 7) A detailed, audit-able invoice will be presented for every repair.

If there are any trip hazards on this bid that you do not want cut, we can remove them The information in this document is confidential and is to be used only by the City of Sierra Madre and
Precision Concrete Cutting in evaluating the project.
~ -------------------···
---

TRIP HAZARD BEFORE REPAIR

CONTACT US
Contact: Ron Durna
13089 Peyton Dr. #C235
Chino Hills CA 91709
Office: (909) 539-7740
[email protected]
Ron Durna
Office (909) 539-7740
[email protected]
www.safesidewalks.com
Precision Concrete Cutting
The information in this document is confidential and is to be used only by the City of Sierra Madre and
Precision Concrete Cutting in evaluating the project.

ARTICLES OF AGREEMENT

SIERRA MADRE PUBLIC WORKS,

AGREEMENT

IN THE CITY OF SIERRA MADRE, CALIFORNIA
THIS SIERRA MADRE PUBLIC WORKS, AGREEMENT (“AGREEMENT”) is made and entered into for the above-stated project this XX day of Month, 2022 (Council Action Date Here), BY AND BETWEEN the City of Sierra Madre, a municipal corporation, hereafter designated as “AGENCY”, and “Contractor., a California (State) corporation, hereafter designated as “CONTRACTOR.”
WITNESSETH that AGENCY and CONTRACTOR have mutually agreed as follows:

ARTICLE I: Contract Documents
The contract documents for the CITY-WIDE SIDEWALK HAZARD LIFT REPAIRS AND ASSESSMENT, shall consist of the Notice Inviting Sealed Bids, Instructions To Bidders, Bid Proposal, Bid Schedule, Standard Specifications, Special Provisions, and all referenced specifications, details, standard drawings, and appendices; together with two signed copies of the AGREEMENT, two signed copies of required bonds; one copy of the insurance certificates, permits, notices, and affidavits; and also including any and all addenda or supplemental agreements clarifying, amending, or extending the work contemplated as may be required to ensure its completion in an acceptable manner (collectively referred to herein as the “Contract Documents”). All of the provisions of the Contract Documents are made a part hereof as though fully set forth herein.

In entering into a public works contract or a subcontract to supply goods, services, or materials pursuant to this AGREEMENT, CONTRACTOR offers and agrees to assign to the AGENCY all rights, title, and interest in and to all causes of action, it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the Cartwright Act (Chapter 2 (Section 16700, et seq.) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services, or materials pursuant to the public works contract or the subcontract. This assignment shall be made and become effective at the time the awarding body tenders final payment to CONTRACTOR, without further acknowledgment by the parties.

ARTICLE III: Compensation
A. CONTRACTOR agrees to receive and accept the prices set forth in the Bid Proposal and Bid Schedule as full compensation for furnishing all materials, performing all work, and fulfilling all obligations hereunder. In no event shall the total compensation and costs payable to CONTRACTOR under this Agreement exceed the sum of, Two Hundred Forty Thousand Dollars ($240,000.00) unless specifically approved in advance and in writing by AGENCY Such compensation shall cover all expenses, losses, damages, and consequences arising out of the nature of the work during its progress or prior to its acceptance including those for well and faithfully completing the work and the whole thereof in the manner and time specified in the aforesaid Contract Documents; and also including those arising from actions of the elements, unforeseen difficulties or obstructions encountered in the prosecution of the work, suspension or discontinuance of the work, and all other unknowns or risks of any description connected with the work.

B. This AGREEMENT is subject to the provisions of Article 1.7 (commencing at Section 20104.50) of Division 2, Part 3 of the Public Contract Code regarding prompt payment of contractors by local governments. Article 1.7 mandates certain procedures for the payment of undisputed and properly submitted payment requests within 30 days after receipt, for the review of payment requests, for notice to Contractor of improper payment requests, and provides for the payment of interest on progress payment requests which are not timely made in accordance with that Article. This AGREEMENT hereby incorporates the provisions of Article 1.7 as though fully set forth herein.

C. At the request and expense of CONTRACTOR, securities equivalent to the amount withheld shall be deposited with AGENCY, or with a state or federally chartered bank in this state as the escrow agent, who shall then pay those moneys to CONTRACTOR upon Agency’s confirmation of CONTRACTOR’S satisfactory completion of this AGREEMENT. At any time during the term of this AGREEMENT CONTRACTOR may, at its own expense, substitute securities for funds otherwise withheld as retention (or the retained percentage) in accordance with Public Contract Code § 22300.

ARTICLE IV: Time for Completion
CONTRACTOR agrees to commence construction of the Work of Improvement within fifteen (15) days after issuance of a Notice to Proceed, and to continue in a diligent and workman-like manner without interruption, and to complete the construction thereof within Four, (4) years from the date the Notice to Proceed is issued.

ARTICLE V: Time is of the Essence
Time is of the essence of this AGREEMENT, and it is agreed that it would be impracticable or extremely difficult to ascertain the extent of actual loss or damage which the AGENCY will sustain by reason of any delay in the performance of this AGREEMENT. It is, therefore, agreed that CONTRACTOR will pay as liquidated damages to the AGENCY the following sum: Five Hundred Dollars ($500.00) for each day’s delay beyond the time herein prescribed for finishing work. If liquidated damages are not paid, as designated by the AGENCY, the AGENCY may deduct the amount thereof from any money due or that may become due the CONTRACTOR under this AGREEMENT in addition to any other remedy available to AGENCY. The CONTRACTOR shall not be assessed liquidated damages for any delay caused by the failure of a public utility to relocate or remove an existing utility required for the performance of this AGREEMENT.

ARTICLE VI: Labor Code
AGENCY and CONTRACTOR acknowledge that this AGREEMENT is subject to the provisions of Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California Labor Code relating to public works and public agencies and agree to be bound by all the provisions thereof as though set forth fully herein. Full compensation for conforming to the requirements of the Labor Code and with other Federal, State, and local laws related to labor, and rules, regulations and ordinances which apply to any work performed pursuant to this AGREEMENT is included in the price for all contract items of work involved.

This AGREEMENT is further subject to prevailing wage law, including, but not limited to, the following:

D. Pursuant to Labor Code § 1776, CONTRACTOR and any subcontractor shall keep accurate payroll records, showing the name, address, social security number, work classification, straight time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by him or her in connection with this AGREEMENT for a minimum of three (3) years, or for any longer period required by law, from the date of final payment to CONTRACTOR under this Agreement. Each payroll record shall contain or be verified by a written declaration that it is made under penalty of perjury, stating both of the following: (1) The information contained in the payroll record is true and correct; and (2) The employer has complied with the requirements of Labor Code §§ 1811, and 1815 for any work performed by his or her employees on the public works project. The payroll records enumerated under subdivision (a) shall be certified and shall be available for inspection at all reasonable hours as required by Labor Code § 1776. In addition, pursuant to Government Code Section 8546.7, all such documents and this Agreement shall be subject to the examination and audit of the State Auditor, at the request of CITY or as part of any audit of CITY, for a period of three (3) years after final payment under the Agreement.

E. This AGREEMENT is further subject to 8-hour work day and wage and hour penalty law, including, but not limited to, Labor Code Sections 1810 and 1813, as well as California nondiscrimination laws, as follows:

CONTRACTOR shall strictly adhere to the provisions of the Labor Code regarding the 8-hour day and the 40-hour week, overtime, Saturday, Sunday, and holiday work and nondiscrimination on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex or sexual orientation, except as provided in Section 12940 of the Government Code. Pursuant to the provisions of the Labor Code, eight hours’ labor shall constitute a legal day’s work. Work performed by CONTRACTOR’s employees in excess of eight hours per day, and 40 hours during any one week, must include compensation for all hours worked in excess of eight hours per day, or 40 hours during any one week, at not less than one and one-half times the basic rate of pay. CONTRACTOR shall forfeit as a penalty to AGENCY $25.00 or any greater penalty set forth in the Labor Code for each worker employed in the execution of the work by CONTRACTOR or by any Subcontractor of CONTRACTOR, for each Calendar Day during which such worker is required or permitted to the work more than eight hours in one Calendar Day or more than 40 hours in any one calendar week in violation of the Labor Code.

ARTICLE VII: Work Site Conditions
A. In compliance with and pursuant to Government Code Section 4215, AGENCY shall assume the responsibility, as between the parties to this AGREEMENT, for the timely removal, relocation, or protection of existing main- or trunk-line utility facilities located on the site of any construction project that is a subject of this AGREEMENT, if such utilities are not identified by AGENCY in the plans and specifications made a part of the invitation for bids. The Contract Documents shall include provisions to compensate CONTRACTOR for the costs of locating, repairing damage, not due to the failure of CONTRACTOR to exercise reasonable care, and removing or relocating such utility facilities not indicated in the plans and specifications with reasonable accuracy, and for equipment on the project necessarily idled during such work.

CONTRACTOR shall not be assessed liquidated damages for delay in completion of the project, when such delay was caused by the failure of AGENCY or the owner of a utility to provide for removal or relocation of such utility facilities.

C. This AGREEMENT is further subject to Public Contract Code Section 7104 with regard to any trenches deeper than four feet (4’) involved in the proposed work as follows:

CONTRACTOR shall promptly, and before the following conditions are disturbed, notify AGENCY, in writing, of any:
(1) Material that CONTRACTOR believes may be hazardous waste, as defined in Section 25117 of the Health and Safety Code, which is required to be removed to a Class I, Class II, or Class III disposal site in accordance with existing law.
(2) Subsurface or latent physical conditions at the site differing from those indicated by all available information provided prior to the deadline for submission of bids. (3) Unknown physical conditions at the site of any unusual nature, different materially from those ordinarily encountered and generally recognized as inherent in work of the character provided for in the contract.

ARTICLE VIII: Insurance
A. With respect to performance of work under this AGREEMENT, CONTRACTOR shall maintain, and shall require all of its subcontractors to maintain, insurance as required by Section E “Standard Specifications” of the Contract Documents.

B. This AGREEMENT is further subject to Workers’ Compensation obligations, including, but not limited to, California Labor Code Sections 1860 and 1861 as follows:

ARTICLE IX: Indemnification
To the fullest extent permitted by law, CONTRACTOR shall, at its sole cost and expense, fully defend, indemnify and hold harmless AGENCY, its authorized representatives and their respective subsidiaries, affiliates, members, directors, officers, employees and agents (collectively, the “Indemnitees”) from and against any and all claims, actions, demands, costs, judgments, liens, penalties, liabilities, damages, losses, and expenses, including but not limited to any fees of accountants, attorneys or other professionals (collectively “Liabilities”), arising out of, in connection with, resulting from or related to, any alleged act, omission, fault or negligence of CONTRACTOR, CONTRACTOR’s Representative, or any of its officers, agents, employees, Subcontractors or Suppliers, or any person or organization directly or indirectly employed by any of them (Collectively, the “Indemnitors”), in connection with or relating to or claimed to be in connection with or relating to the work performed under this AGREEMENT. CONTRACTOR shall not be entitled to any refund of attorneys’ fees, defense costs, or expenses in the event that it is adjudicated to have been non-negligent.

CONTRACTOR shall not be required to defend or indemnify AGENCY for liabilities caused by the sole active negligence or willful misconduct of the AGENCY.

If CONTRACTOR is a joint venture or partnership, each venturer or partner shall be jointly and severally liable for any and all of the duties and obligations of CONTRACTOR that are assumed under or arise out of this AGREEMENT. Each of such venturers or partners waives notice of the breach or non-performance of any undertaking or obligation of CONTRACTOR contained in, resulting from, or assumed under this AGREEMENT, and the failure to give any such notice shall not affect or impair such venturer’s or partner’s joint and several liability hereunder.

ARTICLE X: Binding Effect
AGENCY and CONTRACTOR each binds itself, its partners, successors, assigns, and legal representatives to the other party hereto and to its partners, successors, assigns, and legal representatives in respect of all covenants, agreements, and obligations contained in the Contract Documents. This AGREEMENT is not assignable nor the performance of either party’s duties delegable without the prior written consent of the other party. Any attempted or purported assignment or delegation of any of the rights of obligations of either party without the prior written consent of the other shall be void and of no force and effect.

ARTICLE XI: Dispute Resolution
A. Any court action arising out of this AGREEMENT shall be filed in the Los Angeles County Superior Court. Any alternative dispute resolution proceeding arising out of this AGREEMENT shall be heard in the City of Los Angeles or the City of Sierra Madre, California.

B. AGENCY shall have full authority to compromise or otherwise settle any claim relating to this AGREEMENT or any part hereof at any time. AGENCY shall provide timely notification to CONTRACTOR of the receipt of any third-party claim relating to this AGREEMENT.

AGENCY shall be entitled to recover its reasonable costs incurred in providing the notification required by this section.

C. This AGREEMENT is further subject to the provisions of Article 1.5 (commencing at Section 20104) of Division 2, Part 3 of the Public Contract Code regarding the resolution of public works claims of less than $375,000. Article 1.5 mandates certain procedures for the filing of claims and supporting documentation by Contractor, for the response to such claims by the Agency, for a mandatory meet and confer conference upon the request of Contractor, for mandatory nonbinding mediation in the event litigation is commenced, and for mandatory judicial arbitration upon the parties’ failure to resolve the dispute through mediation. This AGREEMENT hereby incorporates the provisions of Article 1.5 as though fully set forth herein.

D. In the event of a dispute between the parties arising out of the terms of this AGREEMENT, including any action brought to declare the rights granted herein or to enforce any of the terms of this AGREEMENT, the party prevailing in such dispute shall not be entitled to attorneys’ fees from the other party. This provision takes precedence over any conflicting provision in any of the documents which are incorporated herein by reference.

ARTICLE XII: Independent Contractor
CONTRACTOR is and shall at all times remain as to AGENCY, a wholly independent contractor.

Neither AGENCY nor any of its agents shall have control of the conduct of CONTRACTOR or any of CONTRACTOR’s employees, except as herein set forth. CONTRACTOR shall not at any time or in any manner represent that it or any of its agents or employees are in any manner agents or employees of AGENCY.

ARTICLE XIII: Taxes
CONTRACTOR is responsible for paying all retail, sales and use, transportation, export, import, special or other taxes and duties applicable to, and assessable against any work, materials, equipment, services, processes and operations incidental to or involved in this AGREEMENT.

The CONTRACTOR is responsible for ascertaining and arranging to pay such taxes and duties.

The prices established in this AGREEMENT shall include compensation for any taxes the CONTRACTOR is required to pay by laws and regulations in effect as of the execution of this AGREEMENT.

ARTICLE XIV: Notices
All notices and communications shall be sent in writing to the parties at the following addresses:

AGENCY: Chris Cimino CONTRACTOR: Ron Dumas
CITY OF SIERRA MADRE Precision Concrete Cutting
232 W. Sierra Madre Boulevard 13089 Peyton Dr. #C235
Sierra Madre, CA 91024 Chino Hills, CA 91709
ARTICLE XV: Entire Agreement
This AGREEMENT supersedes any and all other agreements, either oral or written, between the parties and contains all of the covenants and agreements between the parties pertaining to the work of improvements described herein. Each party to this AGREEMENT acknowledges that no representations, inducements, promises, or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein, and that any other agreement, statement or promise not contained in this AGREEMENT shall not be valid or binding. Any modification of this AGREEMENT will be effective only if signed by the party to be charged.

The benefits and obligations of this AGREEMENT shall inure to and be binding upon the representatives, agents, partners, heirs, successors, and assigns of the parties hereto. This AGREEMENT shall be construed pursuant to the laws of the State of California.

ARTICLE XVI: Authority to Contract
The signatories hereto represent that they are authorized to sign on behalf of the respective parties they represent and are competent to do so, and each of the parties hereto hereby irrevocably waives any and all rights to challenge signatures on these bases.

ARTICLE XVII: General Provisions
A. All reports, documents, or other written material (“written products” herein) developed by CONTRACTOR in the performance of this Agreement shall be and remain the property of AGENCY without restriction or limitation upon its use or dissemination by AGENCY.

CONTRACTOR may take and retain copies of such written products as desired, but no such written products shall be the subject of a copyright application by CONTRACTOR.

D. The waiver by AGENCY or CONTRACTOR of any breach of any term, covenant, or condition herein contained shall not be deemed to be a waiver of such term, covenant, or condition or of any subsequent breach of the same or any other term, covenant or condition herein contained.

No term, covenant, or condition of this Agreement shall be deemed to have been waived by AGENCY or CONTRACTOR unless in writing.

E. Each right, power, and remedy provided for herein or now or hereafter existing at law, in equity, by statute, or otherwise shall be cumulative and shall be in addition to every other right, power, or remedy provided for herein or now or hereafter existing at law, in equity, by statute, or otherwise. The exercise, the commencement of the exercise, or the forbearance of the exercise by any party of any one or more of such rights, powers, or remedies shall not preclude the simultaneous or later exercise by such party of any of all of such other rights, powers, or remedies.

ARTICLE XVIII: Completion Procedures
When the CONTRACTOR has completed the Work of Improvement described in this AGREEMENT, the CONTRACTOR shall notify the City Engineer or Public Works Director. The City Engineer or Public Works Director, in accordance with the terms of this AGREEMENT more specifically set forth in the Standard Specifications, shall inspect the work, review the punch-list with CONTRACTOR, and any outstanding change orders and claims for payment.

CONTRACTOR shall submit any and all claims for payment and shall sign the AGENCY’S “Waiver of Additional Claims” form prior to the City Engineer or Public Works Director presenting the Work for Council approval and acceptance.

IN WITNESS WHEREOF the parties hereto for themselves, their heirs, executors, administrators, successors, and assigns do hereby agree to the full performance of the covenants herein contained and have caused this AGREEMENT to be executed in duplicate by setting hereunto their names, titles, hands, and seals this XX day of Month, 2021 (Council Action Date Here) CONTRACTOR: (Company).
__________________________________________
Contractor’s Sign
Contractor’s License No.

Subscribed and sworn to this _______ day of _________, 20__.

NOTARY PUBLIC ______________________________________________ (SEAL) AGENCY: ______________________________ __________
City Manager Date
City of Sierra Madre
ATTESTED: ______________________________ __________
City Clerk of the Date
City of Sierra Madre

APPROVED AS
TO FORM: ______________________________ __________
City Attorney of the Date
City of Sierra Madre
(E X E C U T E I N D U P L I C A T E )

PAYMENT BOND
SIERRA MADRE XXX, SPECIFICATION NO. XXX

IN THE CITY OF SIERRA MADRE, CALIFORNIA
WHEREAS, the City of Sierra Madre, as AGENCY has awarded to “Contractor”, as CONTRACTOR, a contract for the above-stated project;
AND WHEREAS, CONTRACTOR is required to furnish a bond in connection with the contract, to secure the payment of claims of laborers, mechanics, material persons, and other persons as provided by law; NOW THEREFORE, we, the undersigned CONTRACTOR and SURETY, are held and firmly bound unto AGENCY in the sum of [DESCRIBE VERBALLY; 100% OF TOTAL CONTRACT AMOUNT—TO BE INSERTED BY CONTRACTOR] Dollars ($ )
which is one hundred percent (100%) of the total contract amount for the above-stated project, for which payment well and truly to be made we bind ourselves, our heirs, executors and administrators, successors and assigns, jointly and severally, firmly by these presents.

THE CONDITIONS OF THIS OBLIGATION IS SUCH that if CONTRACTOR, its heirs, executors, administrators, successors, assigns, or subcontractors, shall fail to pay any of the persons named in Civil Code Section 9100, or amounts due under the Unemployment Insurance Code with respect to work or labor withheld, and to pay over to the Employment Development Department from the wages of employees of the CONTRACTOR and its subcontractors pursuant to Section 13020 of the Unemployment Insurance Code, with respect to such work and labor, that the surety or sureties herein will pay for the same in an amount not exceeding the sum specified in this bond, otherwise the above obligation shall be void. In case suit is brought upon this bond, SURETY will pay reasonable attorneys’ fees to the plaintiffs and AGENCY in an amount to be fixed by the court.

This bond shall inure to the benefit to any of the persons named in Civil Code Section 9100 as to give a right of action to such persons or their assigns in any suit brought upon this bond.

The SURETY hereby stipulates and agrees that no change, extension of time, alteration, or addition to the terms of the contract or the specifications accompanying it shall in any manner affect SURETY’s obligations on this bond. The SURETY hereby waives notice of any such change, extension, alteration, or addition and hereby waives the requirements of Section 2845 of the Civil Code as a condition precedent to any remedies AGENCY may have.

IN WITNESS WHEREOF the parties hereto have set their names, titles, hands, and seals this day of ________________, 20__.

PRINCIPAL*
Firm: _________________________________________________________________ Address: ______________________________________________________________ CONTRACTOR*
Contractor Signer’s Name: (Print): __________________________________________________ Contractor’s Signature: __________________________________________________ Title: _________________________________________________________________ Address (If different than Firm): ____________________________________________ Telephone: ___________________________________________________________ SURETY
Firm: _________________________________________________________________ Address: __________________________________________________________________ City, State, Zip: _____________________________________________________________ Surety Signer’s Name: (Print): __________________________________________________ Surety Signers Signature: ______________________________________________________ Title: ______________________________________________________________________ Address (If different than Firm): ________________________________________________ Telephone: ____________________________________________________________ *Provide CONTRACTOR and SURETY name, address, and telephone number and the name, title, address, and telephone number for the respective authorized representatives. Power of Attorney must be attached.

Subscribed and sworn to this___ day of _____________________, 20__.

NOTARY PUBLIC.................................................................................................. (SEAL) (E X E C U T E I N D U P L I C A T E)

FAITHFUL PERFORMANCE BOND
SIERRA MADRE XXX, SPECIFICATION NO. XXX

IN THE CITY OF SIERRA MADRE, CALIFORNIA
KNOW ALL PERSONS BY THESE PRESENTS That “Contractor”, hereinafter referred to as “CONTRACTOR” as PRINCIPAL, and , a corporation
duly organized and doing business under and by virtue of the laws of the State of California and duly licensed for the purpose of making, guaranteeing, or becoming sole surety upon bonds or undertakings as Surety, are held and firmly bound unto the CITY OF SIERRA MADRE, CALIFORNIA, hereinafter referred to as the “AGENCY” in the sum of [DESCRIBE VERBALLY; 100% OF TOTAL CONTRACT AMOUNT—TO BE INSERTED BY CONTRACTOR] Dollars
($ ); which is one hundred percent (100%) of the total contract amount for the above stated project; lawful money of the United States of America for the payment of which sum, well and truly to be made, we bind ourselves, our heirs, executors, administrators, assigns and successors, jointly and severally, firmly by these presents.

THE CONDITIONS OF THIS OBLIGATION ARE SUCH, that whereas CONTRACTOR has been awarded and is about to enter into a Contract with AGENCY to perform all work required pursuant to the contract documents for the project entitled: XXX, SPECIFICATION NO. XXX CONTRACT which Contract is by this reference incorporated herein, and is required by AGENCY to give this Bond in connection with the execution of the Contract;
NOW, THEREFORE, if CONTRACTOR and his or her Subcontractors shall well and truly do and perform all the covenants and obligations of the Contract on his or her part to be done and performed at the times and in the manner specified herein including compliance with all Contract specifications and quality requirements, then this obligation shall be null and void, otherwise, it shall be and remain in full force and effect;
PROVIDED, that any alterations in the work to be done, or in the material to be furnished, which may be made pursuant to the terms of the Contract, shall not in any way release CONTRACTOR or the Surety thereunder, nor shall any extensions of time granted under the provisions of the Contract release either CONTRACTOR or said Surety, and notice of such alterations of extensions of the Contract is hereby waived by said Surety.

IN WITNESS WHEREOF the parties hereto have set their names, titles, hands, and seals this_____day of ......................................,20__ ...

CONTRACTOR*
Signature of Signer: ___________________________________________________________ Name, Title of Signer ____________________________________________________________ Contractor’s Business Name ______________________________________________________ Mailing Street Address __________________________________________________________ City, State, Zip Code ______________________________________________________________ Telephone # __________________________________________________________________ SURETY*
Signature of Signer: ___________________________________________________________ Name, Title of Signer ____________________________________________________________ Surety’s Business Name ______________________________________________________ Mailing Street Address __________________________________________________________ City, State, Zip Code ____________________________________________________________ Telephone # __________________________________________________________________ * Power of Attorney must be attached.

Subscribed and sworn to this___ day of ______________ , 20__ NOTARY PUBLIC.................................................................................................. (SEAL) (E X E C U T E I N D U P L I C A T E)

MAINTENANCE BOND
SIERRA MADRE XXX, SPECIFICATION NO. XXX

IN THE CITY OF SIERRA MADRE, CALIFORNIA
KNOW ALL PERSONS BY THESE PRESENTS THAT WHEREAS, the City of Sierra Madre, as AGENCY has awarded to “Contractor”, as CONTRACTOR, a contract for the above-stated project.

AND WHEREAS, CONTRACTOR is required to furnish a bond in connection with the contract guaranteeing maintenance thereof;
NOW, THEREFORE, we, the undersigned CONTRACTOR and SURETY, are held firmly bound unto AGENCY in the sum of DESCRIBE VERBALLY; 50% OF TOTAL CONTRACT AMOUNT—TO BE INSERTED BY CONTRACTOR] Dollars ($ ),
which is fifty percent (50%) of the total contract amount for the above-stated project to be paid to AGENCY, its successors and assigns, for which payment well and truly to be made, we bind ourselves, our heirs, executors and administrators, successors and assigns, jointly and severally, firmly by these presents.

IN WITNESS WHEREOF the parties hereto have set their names, titles, hands, and seals this____ day of ......................................, 20__.

Subscribed and sworn to this ........... day of..............................., 20__.

NOTARY PUBLIC.................................................................................................. (SEAL) (EXECUTE IN DUPLICATE)

NON-COLLUSION AFFIDAVIT
The undersigned declares:

I am the _________________ of ___________________, the party making the foregoing bid.

The bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The bid is genuine and not collusive or sham.

The bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid. The bidder has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or to refrain from bidding. The bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder. All statements contained in the bid are true. The bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, to effectuate a collusive or sham bid, and has not paid, and will not pay, any person or entity for such purpose.

Any person executing this declaration on behalf of a bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the bidder.

I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this declaration is executed on _______[date], at ____________[city], _____________[state].
____________________________________
Signature of Declarant
____________________________________
Printed Name of Declarant
WORKERS’ COMPENSATION INSURANCE CERTIFICATE
The Contractor shall execute the following form as required by the California Labor Code, Sections 1860 and 1861:

I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake selfinsurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract. _________________ _________________________________________ (Date) (Contractor’s Business Name)
By:
_________________________________________
(Signature)

_________________________________________
(Title)
Attest:

By: ________________________________________
(Signature)
________________________________________
(Title)
Note: See Section 7 Responsibility of the Contractor, Paragraph 7-3 of the Standard Specifications for insurance carrier rating requirements.

ENDORSEMENTS TO INSURANCE POLICY
Name of Insurance Company:

Policy Number:

Effective Date:

The following endorsements are hereby incorporated by reference into the attached Certificate of Insurance as though fully set forth thereon:

2. The additional insured named herein shall not be held liable for any premium or expense of any nature on this policy or any extensions thereof, and

3. The additional insured named herein shall not by reason of being so named be considered a member of any mutual insurance company for any purpose whatsoever, and

5. Any other insurance held by the additional insured shall not be required to contribute anything toward any loss or expense covered by the insurance, which is referred to by this certificate.

6. The company provided insurance for this certificate is a company licensed to do business in the State of California with a Best’s rating of A+ VIII or greater.

It is agreed that the City of Sierra Madre, its officers and employees, are included as Additional Insureds under the contracts of insurance for which the Certificate of Insurance is given.

Authorized Insurance Agent
Date:

STATEMENT REGARDING INSURANCE COVERAGE

SIERRA MADRE XXX
SPECIFICATION NO. XXX

IN THE CITY OF SIERRA MADRE, CALIFORNIA
The undersigned representative of Bidder hereby certifies that he/she has reviewed the insurance coverage requirements specified in 7-3 LIABILITY INSURANCE of Section E, Standard Specifications. Should Bidder be awarded the contract for the work, the undersigned further certifies that Bidder can meet all of these specification requirements for insurance including insurance coverage of his/her subcontractors.

NAME OF BIDDER: .......................................................................................................

MAILING ADDRESS: ....................................................................................................... ....................................................................................................... .......................................................................................................

AUTHORIZED SIGNATURE: .......................................................................................................

TITLE: .......................................................................................................

DATE: .......................................................................................................

STATEMENT REGARDING CONTRACTOR’S LICENSING LAWS

SIERRA MADRE XXX
SPECIFICATION NO. XXX

IN THE CITY OF SIERRA MADRE, CALIFORNIA
[Business & Professions Code § 7028.15]
[Public Contract Code § 20103.5]
I, the undersigned, certify that I am aware of the following provisions of California law and that I, or the entity on whose behalf this certification is given, hold a currently valid California contractor’s license as set forth below:

Business & Professions Code § 7028.15:
a) It is a misdemeanor for any person to submit a bid to a public agency to engage in the business or act in the capacity of a contractor within this state without having a license therefor, except in any of the following cases:
(1)The person is particularly exempted from this chapter. (2)The bid is submitted on a state project governed by Section 10164 of the Public Contract Code or on any local agency project governed by Section 20104 [now § 20103.5] of the Public Contract Code.
b) If a person has been previously convicted of the offense described in this section, the court shall impose a fine of 20 percent of the price of the contract under which the unlicensed person performed contracting work, or four thousand five hundred dollars ($4,500), whichever is greater, or imprisonment in the county jail for not less than 10 days nor more than six months, or both.

In the event the person performing the contracting work has agreed to furnish materials and labor on an hourly basis, “the price of the contract” for the purposes of this subdivision means the aggregate sum of the cost of materials and labor furnished and the cost of completing the work to be performed.
c) This section shall not apply to a joint venture license, as required by Section 7029.1.

However, at the time of making a bid as a joint venture, each person submitting the bid shall be subject to this section with respect to his/her individual licenser. d) This section shall not affect the right or ability of a licensed architect, land surveyor, or registered professional engineer to form joint ventures with licensed contractors to render services within the scope of their respective practices. e) Unless one of the foregoing exceptions applies, a bid submitted to a public agency by a contractor who is not licensed in accordance with this chapter shall be considered nonresponsive and shall be rejected by the public agency. Unless one of the foregoing exceptions applies, a local public agency shall, before awarding a contract or issuing a purchase order, verify that the contractor was properly licensed when the contractor submitted the bid. Notwithstanding any other provision of law, unless one of the foregoing exceptions applies, the registrar may issue a citation to any public officer or employee of a public entity who knowingly awards a contract or issues a purchase order to a contractor who is not licensed pursuant to this chapter. The amount of civil penalties, appeal, and finality of such citations shall be subject to Sections 7028.7 to 7028.13, inclusive. Any contract awarded to, or any purchase order issued to, as contractor who is not licensed pursuant to this chapter is void.
f) Any compliance or noncompliance with subdivision (e) of this section, as added by Chapter 863 of the Statutes of 1989, shall not invalidate any contract or bid awarded by a public agency during which time that subdivision was in effect. g) A public employee or officer shall not be subject to a citation pursuant to this section if the public employee, officer, or employing agency made an inquiry to the board for the purposes of verifying the license status of any person or contractor and the board failed to respond to the inquiry within three business days. For purposes of this section, a telephone response by the board shall be deemed sufficient.

Public Contract Code § 20103.5:

In all contracts subject to this part where federal funds are involved, no bid submitted shall be invalidated by the failure of the bidder to be licensed in accordance with the laws of this state.

However, at the time the contract is awarded, the contractor shall be properly licensed in accordance with the laws of this state. The first payment for work or material under any contract shall not be made unless and until the Registrar of Contractors verifies to the agency that the records of the Contractors’ State License Board indicate that the contractor was properly licensed at the time the contract was awarded. Any bidder or contractor not so licensed shall be subject to all legal penalties imposed by law, including, but not limited to, any appropriate disciplinary action by the Contractors’ State License Board. The agency shall include a statement to that effect in the standard form of pre-qualification questionnaire and financial statement. Failure of the bidder to obtain proper and adequate licensing for an award of a contract shall constitute a failure to execute the contract and shall result in the forfeiture of the security of the bidder.

Contractors License Number: _____________________________________________ License Expiration Date: _____________________________________________ Authorized Signature: _____________________________________________ Date: _____________________________________________

CITY OF SIERRA MADRE PUBLIC WORKS

SCOPE OF WORK FOR CITY-WIDE SIDEWALK HAZARD LIFT REPAIRS AND ASSESSMENT

PROJECT SCOPE AND SPECIFICATIONS
Services for Concrete Remediation
Services include the remediation of concrete sidewalk trip hazards from 1/2” and up to 2” in predesignated work areas within the City of Carson. Remediation services must remove trip hazards completely, from one end of the raised sidewalk joint to the other, if applicable, leaving zero point of differential between concrete slabs. Any panels inspected and deemed not to be at a zero point of differential will be repaired to the required specifications.

Remediation service may not cause any damage to landscaping, retaining walls, curbs, sprinkler heads, utility covers, or any other objects adjacent to sidewalks. The service provided must repair each sidewalk trip hazard without damage or visible markings to adjacent slab(s) or curb(s).

Equipment / Process Required
Contractor must use a horizontal saw-cutting technique that guarantees a planar surface after cutting.

Contractor must guarantee specified repair slope (1:8 or 1:12 based upon requirements outlined by the City) is achieved. If a defined slope is not achieved, contractor must repair to specification at no additional charge within 24 hours of discovery.

No water-cooling is allowed which creates slurry and contaminates storm drains and causes an excessive environmental impact. Contractor must use a dust abatement system that limits the dust emitted from the cutting.

Contractor must guarantee that the removed trip hazard will have a uniform appearance and texture.

The finished surface shall have a coefficient of friction of at least 0.6 and show via previous testing that the technique used yields the specified coefficient of friction.

The hardware unit must be flush with the ground and capable of working at any angle and perform trip hazard removal in hard-to-reach areas, around obstacles, on narrow walkways, and next to fences and retaining walls or buildings.

Grinding or pulverization of the concrete is NOT acceptable or allowed, causing micro-cracks or weakening the concrete panel. Contractor’s trip hazard repairs may not leave ridges or grooves that could hold water and prevent drainage of rainwater or irrigation.

Sidewalk repair equipment and all other items incidental to the work shall not be left or stored on the sidewalk or on private property while not in use.

A dust abatement system must be used to limit the dust being emitted.

All clean-up services must be included in the quotation price and may not be charged at an additional rate. All clean-up will consist of a full clean-up of all debris after each concrete shaving is performed. All costs incurred for disposal of waste material shall be included in unit cost and not paid for separately.

DATA COLLECTION
A data collection device that records the details of the work and transmits the data electronically. The recording device must be able to record the size of trip hazard, GPS locations plotted to a map, and address, and also provide this data electronically in order to integrate into a system. Contractor shall submit a detailed invoice setting forth the service performed in accordance with the formula for sawcutting calculations. All invoices must show the depth cut, size, length, width, and address location.

The city of Sierra Madre will randomly inspect repairs to ensure the repair specifications are being met.

If less than 95% of the inspected repairs meet the repair specifications, further inspection will be completed to determine the actual quantity of failed repairs. The contractor at no cost to the City is responsible to fix any failed repairs. The City of Carson will not pay for services that do not meet the repair specifications.

COST TABLE
Billing Units: Services are billed in “Inch Feet”. An inch foot is calculated by measuring the average height of the sidewalk off-set and multiplying this average by the length of the cut. Example (1): A sidewalk off-set on a 4-foot wide sidewalk that consists of a 0.5” rise on one side and tapers down to a zero rise on the other is calculated as follows:
((0.5” + 0.0”)/2) x 4’ = 1-inch foot
Example (2): A sidewalk off-set on a 4-foot wide sidewalk that consists of a 6” rise on one side and tapers down to a 0.5” rise on the other is calculated as follows ((6” + 0.5”)/2) x 4’ = 13-inch foot
SIDEWALK TRIP HAZARD REPAIR PER INCH FOOT UNIT PRICE $ PER INCH FOOT Include hourly rates for additional work which may be authorized by the City’s Contract Officer.

CITYWIDE SIDEWALK ASSESSMENT - YEAR FOUR
• Inspection of sidewalks within the public right-of-way, commercial/residential driveway approach.
• Scope of Work as agreed by City and Precision Concrete Cutting (PCC). • Risk factors & distress items are collected over a period as agreed by the City and PCC. • All data is recorded in the Sidewalk Assessment Report as agreed by the City and PCC. • Data summarized by street segments and itemized by physical address, GPS location, the size of the “Hazard”, the severity of the hazard (amount of risk) and “Condition” (type of repair).
• Recommended action provided for each location including repair method. • Maps are created by street segment that display the itemized hazard location color coded by priority as Less Severe (yellow), Severe (orange), and Most Severe (red). • Photographs can be taken of damaged areas as agreed by the CITY and PCC.

FOCUS ON THE FOLLOWING AREAS OF SIDEWALK MAINTENANCE

SIDEWALK CONDITION
Sidewalk condition is a measurement of physical distresses such as spall surfaces, cracks, heaving, and settling. Spalling is the result of environmental exposure of inferior workmanship or materials.

Cracking is a sign of premature failure that is often the result of excessive loads from heavy construction equipment, settling due to poor trench compaction or heaving caused by tree roots.

SIDEWALK TRIP HAZARDS
Trip hazards are vertical faces that present the opportunity for the unaware or impaired person to catch their toe. The trip faces that are between 1/2” and 2” are considered more dangerous than larger separations. Trips are often repaired one of two ways: trips under 2 " inches in height are cut off and feathered back at ADA standards, and larger trips are totally removed and replaced with new concrete.
279687.v2
373079.1
TO: Honorable Mayor Parkhurst and Members of the City Council FROM: James Carlson, Senior Analyst
REVIEWED BY: Jose Reynoso, City Manager
DATE: April 8, 2025
SUBJECT: STRATEGIC PLAN UPDATE

STAFF RECOMMENDATION
Staff recommends that the City Council review the updated Strategic Plan and provide staff with any changes in organization or substance.

ALTERNATIVES

1. The City Council may also direct staff to prepare the Strategic Plan for an upcoming Town Hall in order to receive community input.

2. The City Council may direct staff to provide additional information.

EXECUTIVE SUMMARY
The City’s Strategic Plan has not been presented and discussed at a City Council Meeting in 2025.

Staff has provided updates to the various sections of the Strategic Plan, and Finance Director, Anthony Rainey, has provided additional details to the Plan. You will now find “Key Activities” and “Desired Outcomes” listed with the various objectives.

ANALYSIS
A number of updates have been provided to the Strategic Plan, including targets for completion and other metrics that are applicable. Staff is asking the City Council for feedback on the updates and is also suggesting that the Strategic Plan be incorporated into an upcoming Town Hall to get community feedback.

City of Sierra Madre

AGENDA REPORT
Robert Parkhurst, Mayor
Kristine Lowe, Mayor Pro Tem
Edward Garcia, Council Member
Gene Goss, Council Member
Kelly Kriebs, Council Member
Sue Spears, City Treasurer
279687.v2
373079.1

ENVIRONMENTAL(CEQA)
CEQA does not apply to the strategic planning process.

STRATEGIC PLAN CORRELATION
This update meets the overall goal of strategic planning.

FISCAL IMPACT
There is no fiscal impact to the strategic planning process.

PUBLIC NOTICE
This item has been noticed through the regular agenda notification process. Copies of this report can be accessed on the City’s website at www.sierramadre.ca.gov ATTACHMENT:

STRATEGIC PLAN UPDATE – MARCH 25, 2025
City of Sierra Madre

STRATEGIC PLAN
v.2
23/XX25/2025
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Sierra Madre City CouncilApril 8, 2025

Sierra Madre City Council
April 8, 2025