311135.v1 8/21/2023
17.6. No Presumption Against Drafter. Each party had an opportunity to consult with an attorney in reviewing and drafting this agreement. Any uncertainty or ambiguity shall not be construed for or against any party based on attribution of drafting to any party.
18. GENERAL PROVISIONS
18.1. Confidentiality. All data, documents, discussion, or other information developed or received by Consultant for performance of this Agreement are deemed confidential and Consultant shall not disclose it without prior written consent by City. City shall grant such consent if disclosure is legally required. All City data shall be returned to City upon the termination or expiration of this Agreement.
18.2. Conflicts of Interest. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Consultant further agrees to file, or shall cause its employees or subcontractor to file, a Statement of Economic Interest with the City’s Filing Officer if required under state law in the performance of the services. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer, or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.
18.3. Non-assignment. Consultant shall not delegate, transfer, subcontract or assign its duties or rights hereunder, either in whole or in part, without City’s prior written consent, and any attempt to do so shall be void and of no effect. City shall not be obligated or liable under this Agreement to any party other than Consultant.
18.4. Binding on Successors. This Agreement shall be binding on the successors and assigns of the parties.
18.5. No Third-Party Beneficiaries. Except as expressly stated herein, there is no intended third-party beneficiary of any right or obligation assumed by the parties.
18.6. Time of the Essence. Time is of the essence for each and every provision of this Agreement.
18.7. Non-Discrimination. Consultant shall not discriminate against any employee or applicant for employment because of race, sex (including pregnancy, childbirth, or related medical condition), creed, national origin, color, disability as defined by law, disabled veteran status, Vietnam veteran status, religion, age (40 and above), medical condition (cancer-related), marital status, ancestry, or sexual orientation. Employment actions to which this provision applies shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment Professional Services Agreement – Consultant Services
311135.v1 8/21/2023
advertising; layoff or termination; rates of pay or other forms of compensation; or in terms, conditions or privileges of employment, and selection for training. Consultant agrees to post in conspicuous places, available to employees and applicants for employment, the provisions of this nondiscrimination clause.
18.8. Waiver. No provision, covenant, or condition of this Agreement shall be deemed to have been waived by City or Consultant unless in writing signed by one authorized to bind the party asserted to have consented to the waiver. The waiver by City or Consultant of any breach of any provision, covenant, or condition of this Agreement shall not be deemed to be a waiver of any subsequent breach of the same or any other provision, covenant, or condition.
18.9. Excused Failure to Perform. Consultant shall not be liable for any failure to perform if Consultant presents acceptable evidence, in City’s sole judgment, that such failure was due to causes beyond the control and without the fault or negligence of Consultant.
18.10. Remedies Non-Exclusive. Each right, power and remedy provided for herein or now or hereafter existing at law, in equity, by statute, or otherwise shall be cumulative and shall be in addition to every other right, power, or remedy provided for herein or now or hereafter existing at law, in equity, by statute, or otherwise. The exercise, the commencement of the exercise, or the forbearance from the exercise by any party of any one or more of such rights, powers or remedies shall not preclude the simultaneous or later exercise by such party of any or all of such other rights, powers or remedies.
18.11. Attorneys’ Fees. If legal action shall be necessary to enforce any term, covenant or condition contained in this Agreement, the prevailing party shall be entitled to an award of reasonable attorneys’ fees and costs expended in the action.
18.12. Venue. The venue for any litigation shall be Los Angeles County, California and Consultant hereby consents to sole jurisdiction in Los Angeles County for purposes of resolving any dispute or enforcing any obligation arising under this Agreement.
18.13. Counterparts; Electronic Signatures. This Agreement may be signed in one or more counterparts, each of which shall be deemed an original, but all of which together shall be deemed one and the same instrument. The parties acknowledge and agree that this Agreement may be executed by electronic signature, which shall be considered as an original signature for all purposes and shall have the same force and effect as an original signature. Without limitation, “electronic signature” shall include faxed or emailed versions of an original signature, electronically scanned and transmitted versions (e.g., via pdf) of an original signature, or a digital signature.
Professional Services Agreement – Consultant Services
311135.v1 8/21/2023
TO EFFECTUATE THIS AGREEMENT, the parties have caused their duly authorized representatives to execute this Agreement on the dates set forth below. “CITY”
City of Sierra Madre
Authorized Signatories:
Signature:
Printed:
Title:
Date:
“CONSULTANT”
______________________________
Signature:
Printed:
Title:
Date:
Attest:
Signature:
Printed:
Title: City Clerk
Date:
Approved as to Form:
Signature:
Printed:
Title: City Attorney
Date:
P R O P O S A L
Council Chamber Upgrade
Presented By:
Western Audio Visual & Security
Revision: 0
h t t p s : / / w a v 1 . c o m
Proposal Date: 11/5/2025
Quote Number: WAV-0220
Hailey Schellin
[email protected]
(949) 584-7028
1592 N. Batavia Street, Suite 2
Orange, CA 92857
Western Audio Visual & Security is a design-build audio visual and security firm specializing in the design, engineering, installation, and service of corporate, civic and education audio visual and security systems.
While we are primarily a Southern California based company, our coverage extends north to the central California region and east to Nevada and Arizona.
Our team is made up of highly recognized industry veterans with over 30 years of experience integrating solutions within executive boardrooms, conference rooms, auditoriums, training rooms, video conferencing suites, command/control centers and corporate headquarters throughout Southern California and beyond.
Starting with AV budgeting exercises and following through to post installation support, the Western Audio Visual & Security team is well equipped to take any project from it’s design stage to final installation.
W o r k i n g W i t h W A V S
Rev. 0
Council Chamber Upgrade
Quote No : WAV-0220 11/5/2025 Page 2 of 15
S c o p e o f W o r k
Audio-Visual Scope of Work (SOW)
1. Project Overview
This project entails the integration of a comprehensive AV system into the City of Sierra Madre's Council Chamber at City Hall. The system includes high-resolution video distribution, conferencing capabilities, sound reinforcement, remote management, and control using a robust Crestron-based control platform. Audio pickup and delivery will be managed using a Shure/Clock Audio microphone system with Biamp DSP processing and amplification. The design supports both in -room presentation and streaming/broadcast of events.
2. System Components and Functionality
2.1 Display System
· 1 × LG Commercial 110UM5K-B
o Large-format 110" UHD commercial display for primary visual presentations. o Mounted on a Chief KITXWXSM1U wall mount integrated into a Western AV Custom Support Structure.
o Display is configured as the main room screen.
· 4 × Owner Furnished Existing Displays
o These displays will be integrated into the AV system via networked AV endpoints. o Assumed to be mounted and powered as existing infrastructure.
Rev. 0
Council Chamber Upgrade
Quote No : WAV-0220 11/5/2025 Page 3 of 15
2.2 Video Distribution System (Crestron DM-NVX Series)
· 6 × DM-NVX-D200 (AV Decoders)
· 3 × DM-NVX-E20 (AV Encoders)
Function:
Provides 4K video-over-IP distribution via a 1Gb network infrastructure using the NETGEAR GSM4248PX managed AV switch. Enables video routing to/from multiple sources and displays across the network. · Encoders will connect to PC sources and Crestron Air Media Wireless Presentation Gateway. · Decoders will feed displays including the LG 110” and existing OFE displays.
2.3 Control System (Crestron)
· 1 × Crestron CP4N: Central processor for AV control logic. · 1 × Crestron TS-1070-B-S: 10” Touchpanel for system control.
Function:
Provides intuitive, centralized control of AV routing, volume control, source selection, and device power.
Touchpanels offer user-friendly interfaces for room users.
2.4 Audio System
Shure MXW Wireless Microphones
· 1 × MXWAPX4-Z10: 4-channel access point transceiver.
· 1 × MXWNDX4G, 1 × MXWNDX4: Networked charging stations. · 3 × MXW8X=-Z10: Wireless desktop microphones.
Rev. 0
Council Chamber Upgrade
Quote No : WAV-0220 11/5/2025 Page 4 of 15
· 1 × MXW2X/SM58=-Z: Wireless handheld transmitter with SM58 capsule.
Clock Audio Microphones
· 9 × TS005: Capacitive touch mute control buttons at each dais location. · 9 × C 34E/SR-RF: Gooseneck Microphones .
· 2 × CUT-4, 1 × CUT-4-PSU: Control interface units and PSU.
Function:
Provides a flexible microphone solution suitable for council chamber environments. Audio is transmitted via Dante to Biamp DSPs. Touch-to-talk logic and indicator LEDs controlled through DSP and control system.
Audio DSP & Amplification (Biamp)
· 1 × TesiraFORTE DAN CI: 12 analog inputs, Dante enabled – for microphone processing. · 1 × TesiraFORTE DAN VT: 8 inputs/8 outputs – voice lift / conferencing processing. · 1 × Voltera A 300.4: 4-channel amplifier to power in-room loudspeakers.
Function:
Processes all microphone signals for echo cancellation, gating, mixing, and routing to speakers, recording, or SIP/VoIP conferencing. Provides clear audio reinforcement throughout the space.
2.5 Video Conferencing & Streaming
Cameras
· 4 × PTZOptics PT20X-4K-GY-G3: 4K PTZ cameras for room coverage. · 4 × PT-WM-3-BK: Wall mounts for above cameras.
Rev. 0
Council Chamber Upgrade
Quote No : WAV-0220 11/5/2025 Page 5 of 15
· 1 × PTZOptics PT-SUPERJOY-G1: PTZ joystick controller for manual camera control.
Broadcast / Streaming Gear (Blackmagic & Decimator)
· 1 × ATEM 1 M/E Constellation 4K: Video switcher for live production and camera mixing. · 1 × ATEM 1 M/E Advanced Panel 10: Hardware control surface for switcher. · 4 × CONVMUDCSTD/HD: Mini UpDownCross converters for signal compatibility. · 1 × Decimator DD-DEC-2: SDI/HDMI cross-converter/quad viewer. · 1 × AJA U-TAP-SDI: USB 3.0 video capture device for streaming into conferencing platforms.
Function:
Supports professional-grade video switching, production, and streaming for council meetings. Cameras feed into Blackmagic ATEM switcher and then routed to streaming platforms and PEG encoder (standard definition video)
2.6 Assisted Listening
· 1 × Listen Technologies LS-31-072: Assisted listening system for ADA compliance.
Function:
Supports wireless hearing assistance with multiple receivers and transmitter base.
3. System Integration & Programming
· All networked AV devices (Crestron NVX, Shure, Biamp) will be configured over a dedicated AV VLAN. · Crestron control processor will integrate and automate the system:
o Source switching
Rev. 0
Council Chamber Upgrade
Quote No : WAV-0220 11/5/2025 Page 6 of 15
o Audio levels
o Display control
· Programming includes creation of user-friendly GUI for control panels. · All audio DSP programming (Biamp) and microphone settings (Shure, Clock Audio) will be optimized for the room's acoustic profile.
· Integration with streaming platforms (Zoom, Teams, etc.) supported via U-TAP-SDI.
4. Cabling & Infrastructure
· All low-voltage AV cabling will be installed in conduit or cable trays as per building code. · Includes CAT6A for networked AV, shielded audio cabling, HDMI/SDI as required. · OFE equipment will be tested and integrated as feasible.
5. Testing & Commissioning
· Full end-to-end testing of video, audio, control, and network systems. · Commissioning of DSP, camera PTZ presets, audio gain structure. · User Acceptance Testing (UAT) and documentation handoff. · Training session(s) for end users and facilities staff.
6. Deliverables
· As-built drawings
· System programming source code and compiled files
Rev. 0
Council Chamber Upgrade
Quote No : WAV-0220 11/5/2025 Page 7 of 15
· Network topology and IP addressing schematics
· User manuals and quick start guides
· Warranty and support documentation
7. Exclusions
· Furniture and millwork
· Electrical outlets or high-voltage power
· OFE devices assumed functional and integratable
Rev. 0
Council Chamber Upgrade
Quote No : WAV-0220 11/5/2025 Page 8 of 15
Council Chamber
Display System
Quantity Manufacturer/Model Unit Price Extended Price
Chief KITXWXSM1U $1,000.60 $1,000.60
Ultrawide Micro-Adjustable Static Wall Mount, Extra-Large Kit 1 LG Commercial 110UM5K-B $18,848.91 $18,848.91
110'' UHD Signage Display with webOS 6.0, Pro:Idiom, Supports Crestron Connected, Cisco Certified, SuperSign Compatible
1 Owner Furnished Existing Displays & Mounts $0.00 $0.00 [OFE]
4 1 Western AV Custom Support Structure $516.30 $516.30 Signal Distribution and Switching System
Quantity Manufacturer/Model Unit Price Extended Price
Crestron AM3-111 KIT $1,303.19 $1,303.19
AirMedia Series 3 Kit with AM-3100-WF Receiver and AM-TX3-100 Adaptor 1 Crestron DM-NVX-D200 $638.30 $3,829.80
DM NVX 4K60 4:2:0 Network AV Decoder with Scaler [Now Accepting Orders] 6 Crestron DM-NVX-E20 $526.60 $1,579.80
DM NVX 4K60 4:2:0 Network AV Encoder [Now Accepting Orders] 3 NETGEAR GSM4248PX-100NAS $2,638.04 $2,638.04
AV Line Managed Switch - 40 Ports - Manageable - 3 Layer Supported - Modular -
89.20 W Power Consumption - 960 W PoE Budget - Optical Fiber, Twisted Pair - PoE Ports - 1U - Rack-mountable, Table Top - Lifetime Limited Warranty 1 Audio System
Quantity Manufacturer/Model Unit Price Extended Price
Biamp TESIRAFORTE DAN CI $2,570.65 $2,570.65
12 X 8 Digital Audio Server With Acoustic Echo Cancellation 1 Biamp TesiraFORTÉ DAN VT $2,809.78 $2,809.78
Fixed I/O DSP with 12 analog inputs, 8 analog outputs, 8 channels configurable USB audio, 32 x 32 channels of Dante, AEC technology (all 12 inputs), 2 channel VoIP, and standard FXO telephone interface
1 Biamp Voltera A 300.4 $706.52 $706.52
Four-channel, 300-watt analog amplifier
1 Clock Audio C 34E/SR-RF $270.00 $2,430.00
Gooseneck Cardioid Microphone, semi rigid, 18.8", black color 9 Rev. 0
Council Chamber Upgrade
Quote No : WAV-0220 11/5/2025 Page 9 of 15
Clock Audio CUT-4 $570.65 $1,141.30
The CUT-4 logic interface is the ideal interface for adding Clockaudio RGB LED touch buttons and other Clockaudio control devices to a networked system. Installation is simplified with pre-configured Touch Switch and ARM-C ports. Compatible with most DSP and control systems.
Up to 6 CUT-4 units
2 Clock Audio CUT-4-PSU $678.26 $678.26
The CUT-4 logic interface is the ideal interface for adding Clockaudio RGB LED touch buttons and other Clockaudio control devices to a networked system. Installation is simplified with pre-configured Touch Switch and ARM-C ports. Compatible with most DSP and control systems.
Up to 6 CUT-4 units
1 Clock Audio TS005 $150.00 $1,350.00
Capacitive Touch Switch, Black
9 Listen Technologies LS-31-072 $1,444.46 $1,444.46
Listen iDSP Essentials Level 2 Stationary RF System (72 MHz) 1 Shure MX410RLPDF/C $203.42 $406.84
10" Shock-Mounted Gooseneck, Red LED Ring on top, Less Preamplifier, Dual Flexible, Cardioid
2 2 Shure MXW2X/SM58=-Z $457.14 $914.28
Shure MXW8X=-Z10 $536.96 $1,073.92
Desktop Based Gooseneck Transmitter
2 Shure MXWAPX4-Z10 $2,300.65 $2,300.65
Access Point - 4 Ch.
1 Shure MXWNDX4 $767.23 $767.23
Networked Docking Stations That Can Charge 4 MXW Next Transmitters Without Removing The Battery, Compatible with MXW next Bodypack, Handheld, And Boundary Transmitters
1 Shure MXWNDX4G $851.90 $851.90
Networked Docking Stations That Can Charge 4 MXW Next Transmitters Without Removing The Battery, Compatible with MXW Next Gooseneck Boundary Transmitters Only
1 Control System
Quantity Manufacturer/Model Unit Price Extended Price
Crestron CP4N $1,638.30 $1,638.30
4-Series Control System
1 Crestron TS-1070-B-S $1,738.30 $1,738.30
10.1" Tabletop Touch Screen, Black Smooth
1 Camera System
Quantity Manufacturer/Model Unit Price Extended Price
Rev. 0
Council Chamber Upgrade
Quote No : WAV-0220 11/5/2025 Page 10 of 15
4 PTZOptics PT20X-4K-GY-G3 $1,985.87 $7,943.48
PTZOptics PT-SUPERJOY-G1 $1,098.91 $1,098.91
IP & Serial PTZ Camera Joystick Controller | PTZOptics VISCA, VISCA over IP & NDI Joystick Controller | PoE & Universal Power Supply (A, C, G, I) 1 4 PTZOptics PT-WM-3-BK $93.48 $373.92
Broadcast System
Quantity Manufacturer/Model Unit Price Extended Price
AJA U-TAP-SDI $477.17 $477.17
U-TAP USB 3.0 (3.2 Gen 1) Powered SDI Capture Device
1 Blackmagic Design ATEM 1 M/E ADVANCED PANEL 10 $3,672.83 $3,672.83 Control panel for all ATEM switchers
1 Blackmagic Design ATEM 1 M/E Constellation 4K $2,146.74 $2,146.74 Powerful 1 M/E Ultra HD live production switcher
1 Blackmagic Design CONVMUDCSTD/HD $172.83 $691.32
Blackmagic Design Mini Converter UpDownCross HD
4 Blackmagic Design WEB PRESENTER 4K $875.00 $875.00
Compact desktop device - 4K
1 1 Decimator Design DD-DEC-2 $413.04 $413.04
Shipping, Handling & Consumables
Quantity Manufacturer/Model Unit Price Extended Price
1 Western AV Cable and Connectors $1,782.40 $1,782.40
Western AV Equipment Rack Hardware $891.20 $891.20
Equipment Rack Hardware (Lacing Bars, Blanks, Vents, etc.) 1 Western AV Installing Hardware & Accessories $891.20 $891.20 Installing Hardware & Accessories
1 Western AV Tariff Surcharge $1,239.82 $1,239.82
Tariff Surcharge Subject to Change
1 Installation Labor
Labor
Quantity Manufacturer/Model Unit Price Extended Price
Rev. 0
Council Chamber Upgrade
Quote No : WAV-0220 11/5/2025 Page 11 of 15
Western AV Engineering & Drafting $0.00 $4,342.72
Engineering & Drafting costs include site walks, creation of drawings, design review, installer support, meetings etc.
1 Western AV Project Management $0.00 $1,942.88
Project Management costs include meetings, site walks, project coordination / scheduling etc.
1 Western AV: Closing & Commissioning $4,857.20
Training, Closing, Commissioning costs include updating all devices to the latest firmware, testing, troubleshooting, device configuring and training clients. 1 Western AV: Installation Labor $24,771.72
Installation Labor includes pre-wire structure building, cable pulling, device installation, equipment rack fabrications, and testing. 1 Western AV: Programming $6,857.20
Programming costs include user interface designing, off-site and on-site programming.
1 $453.00
Equipment: $75,036.06
Council Chamber Subtotal Without Tax
Labor: $42,771.72
$120,399.66
Shipping: $2,138.88
Bond: $0.00
Travel: $0.00
Electronic Waste: $0.00
G & A:
Rev. 0
Council Chamber Upgrade
Quote No : WAV-0220 11/5/2025 Page 12 of 15
L O C AT I O N S U M M A R Y
Location Installed Price
Council Chamber $120,399.66
Grand Total: $120,399.66
Rev. 0
Council Chamber Upgrade
Quote No : WAV-0220 11/5/2025 Page 13 of 15
Service & Preventative Maintenance
Year 1: $4,904.80 (25% OFF FIRST YEAR)
Year 2: $6,131.00
Year 3: $6,131.00
Year 4: $6,131.00
Year 5: $6,131.00
$0.00 Annually
P R O J E C T S U M M A R Y
C O S T B R E A K D O W N
Equipment: $75,036.06
Labor: $42,771.72
G & A: $453.00
Travel: $0.00
Bond: $0.00
Shipping and Handling: $2,138.88
Electronic Waste Recycling: $0.00
Sales Tax: $8,103.37
Grand Total: $128,503.03
P A Y M E N T T E R M S
100% Equipment Upon Order, Progress Billing for Labor
*Due to tariffs imposed on foreign products, prices are subject to increase without prior notice.*
The sales tax is subject to change—in the event of a an increase, the client agrees to pay the current sales tax rate. This proposal is not to be copied, reproduced or forward to any third party as its contents are the property of Western Audio Visual.
Rev. 0
Council Chamber Upgrade
Quote No : WAV-0220 11/5/2025 Page 14 of 15
Date
Date
WAVS
City of Sierra Madre 0scar Millan
Hailey Schellin
Rev. 0
Council Chamber Upgrade
Quote No : WAV-0220 11/5/2025 Page 15 of 15
P R O P O S A L
Council Chamber Upgrade
Presented By:
Western Audio Visual & Security
Revision: 0
h t t p s : / / w a v 1 . c o m
Proposal Date: 11/5/2025
Quote Number: WAV-0220
Hailey Schellin
[email protected]
(949) 584-7028
1592 N. Batavia Street, Suite 2
Orange, CA 92857
Western Audio Visual & Security is a design-build audio visual and security firm specializing in the design, engineering, installation, and service of corporate, civic and education audio visual and security systems.
While we are primarily a Southern California based company, our coverage extends north to the central California region and east to Nevada and Arizona.
Our team is made up of highly recognized industry veterans with over 30 years of experience integrating solutions within executive boardrooms, conference rooms, auditoriums, training rooms, video conferencing suites, command/control centers and corporate headquarters throughout Southern California and beyond.
Starting with AV budgeting exercises and following through to post installation support, the Western Audio Visual & Security team is well equipped to take any project from it’s design stage to final installation.
W o r k i n g W i t h W A V S
Rev. 0
Council Chamber Upgrade
Quote No : WAV-0220 11/5/2025 Page 2 of 15
S c o p e o f W o r k
Audio-Visual Scope of Work (SOW)
1. Project Overview
This project entails the integration of a comprehensive AV system into the City of Sierra Madre's Council Chamber at City Hall. The system includes high-resolution video distribution, conferencing capabilities, sound reinforcement, remote management, and control using a robust Crestron-based control platform. Audio pickup and delivery will be managed using a Shure/Clock Audio microphone system with Biamp DSP processing and amplification. The design supports both in -room presentation and streaming/broadcast of events.
2. System Components and Functionality
2.1 Display System
· 1 × LG Commercial 110UM5K-B
o Large-format 110" UHD commercial display for primary visual presentations. o Mounted on a Chief KITXWXSM1U wall mount integrated into a Western AV Custom Support Structure.
o Display is configured as the main room screen.
· 4 × Owner Furnished Existing Displays
o These displays will be integrated into the AV system via networked AV endpoints. o Assumed to be mounted and powered as existing infrastructure.
Rev. 0
Council Chamber Upgrade
Quote No : WAV-0220 11/5/2025 Page 3 of 15
2.2 Video Distribution System (Crestron DM-NVX Series)
· 6 × DM-NVX-D200 (AV Decoders)
· 3 × DM-NVX-E20 (AV Encoders)
Function:
Provides 4K video-over-IP distribution via a 1Gb network infrastructure using the NETGEAR GSM4248PX managed AV switch. Enables video routing to/from multiple sources and displays across the network. · Encoders will connect to PC sources and Crestron Air Media Wireless Presentation Gateway. · Decoders will feed displays including the LG 110” and existing OFE displays.
2.3 Control System (Crestron)
· 1 × Crestron CP4N: Central processor for AV control logic. · 1 × Crestron TS-1070-B-S: 10” Touchpanel for system control.
Function:
Provides intuitive, centralized control of AV routing, volume control, source selection, and device power.
Touchpanels offer user-friendly interfaces for room users.
2.4 Audio System
Shure MXW Wireless Microphones
· 1 × MXWAPX4-Z10: 4-channel access point transceiver.
· 1 × MXWNDX4G, 1 × MXWNDX4: Networked charging stations. · 3 × MXW8X=-Z10: Wireless desktop microphones.
Rev. 0
Council Chamber Upgrade
Quote No : WAV-0220 11/5/2025 Page 4 of 15
· 1 × MXW2X/SM58=-Z: Wireless handheld transmitter with SM58 capsule.
Clock Audio Microphones
· 9 × TS005: Capacitive touch mute control buttons at each dais location. · 9 × C 34E/SR-RF: Gooseneck Microphones .
· 2 × CUT-4, 1 × CUT-4-PSU: Control interface units and PSU.
Function:
Provides a flexible microphone solution suitable for council chamber environments. Audio is transmitted via Dante to Biamp DSPs. Touch-to-talk logic and indicator LEDs controlled through DSP and control system.
Audio DSP & Amplification (Biamp)
· 1 × TesiraFORTE DAN CI: 12 analog inputs, Dante enabled – for microphone processing. · 1 × TesiraFORTE DAN VT: 8 inputs/8 outputs – voice lift / conferencing processing. · 1 × Voltera A 300.4: 4-channel amplifier to power in-room loudspeakers.
Function:
Processes all microphone signals for echo cancellation, gating, mixing, and routing to speakers, recording, or SIP/VoIP conferencing. Provides clear audio reinforcement throughout the space.
2.5 Video Conferencing & Streaming
Cameras
· 4 × PTZOptics PT20X-4K-GY-G3: 4K PTZ cameras for room coverage. · 4 × PT-WM-3-BK: Wall mounts for above cameras.
Rev. 0
Council Chamber Upgrade
Quote No : WAV-0220 11/5/2025 Page 5 of 15
· 1 × PTZOptics PT-SUPERJOY-G1: PTZ joystick controller for manual camera control.
Broadcast / Streaming Gear (Blackmagic & Decimator)
· 1 × ATEM 1 M/E Constellation 4K: Video switcher for live production and camera mixing. · 1 × ATEM 1 M/E Advanced Panel 10: Hardware control surface for switcher. · 4 × CONVMUDCSTD/HD: Mini UpDownCross converters for signal compatibility. · 1 × Decimator DD-DEC-2: SDI/HDMI cross-converter/quad viewer. · 1 × AJA U-TAP-SDI: USB 3.0 video capture device for streaming into conferencing platforms.
Function:
Supports professional-grade video switching, production, and streaming for council meetings. Cameras feed into Blackmagic ATEM switcher and then routed to streaming platforms and PEG encoder (standard definition video)
2.6 Assisted Listening
· 1 × Listen Technologies LS-31-072: Assisted listening system for ADA compliance.
Function:
Supports wireless hearing assistance with multiple receivers and transmitter base.
3. System Integration & Programming
· All networked AV devices (Crestron NVX, Shure, Biamp) will be configured over a dedicated AV VLAN. · Crestron control processor will integrate and automate the system:
o Source switching
Rev. 0
Council Chamber Upgrade
Quote No : WAV-0220 11/5/2025 Page 6 of 15
o Audio levels
o Display control
· Programming includes creation of user-friendly GUI for control panels. · All audio DSP programming (Biamp) and microphone settings (Shure, Clock Audio) will be optimized for the room's acoustic profile.
· Integration with streaming platforms (Zoom, Teams, etc.) supported via U-TAP-SDI.
4. Cabling & Infrastructure
· All low-voltage AV cabling will be installed in conduit or cable trays as per building code. · Includes CAT6A for networked AV, shielded audio cabling, HDMI/SDI as required. · OFE equipment will be tested and integrated as feasible.
5. Testing & Commissioning
· Full end-to-end testing of video, audio, control, and network systems. · Commissioning of DSP, camera PTZ presets, audio gain structure. · User Acceptance Testing (UAT) and documentation handoff. · Training session(s) for end users and facilities staff.
6. Deliverables
· As-built drawings
· System programming source code and compiled files
Rev. 0
Council Chamber Upgrade
Quote No : WAV-0220 11/5/2025 Page 7 of 15
· Network topology and IP addressing schematics
· User manuals and quick start guides
· Warranty and support documentation
7. Exclusions
· Furniture and millwork
· Electrical outlets or high-voltage power
· OFE devices assumed functional and integratable
Rev. 0
Council Chamber Upgrade
Quote No : WAV-0220 11/5/2025 Page 8 of 15
Council Chamber
Display System
Quantity Manufacturer/Model Unit Price Extended Price
Chief KITXWXSM1U $1,000.60 $1,000.60
Ultrawide Micro-Adjustable Static Wall Mount, Extra-Large Kit 1 LG Commercial 110UM5K-B $18,848.91 $18,848.91
110'' UHD Signage Display with webOS 6.0, Pro:Idiom, Supports Crestron Connected, Cisco Certified, SuperSign Compatible
1 Owner Furnished Existing Displays & Mounts $0.00 $0.00 [OFE]
4 1 Western AV Custom Support Structure $516.30 $516.30 Signal Distribution and Switching System
Quantity Manufacturer/Model Unit Price Extended Price
Crestron AM3-111 KIT $1,303.19 $1,303.19
AirMedia Series 3 Kit with AM-3100-WF Receiver and AM-TX3-100 Adaptor 1 Crestron DM-NVX-D200 $638.30 $3,829.80
DM NVX 4K60 4:2:0 Network AV Decoder with Scaler [Now Accepting Orders] 6 Crestron DM-NVX-E20 $526.60 $1,579.80
DM NVX 4K60 4:2:0 Network AV Encoder [Now Accepting Orders] 3 NETGEAR GSM4248PX-100NAS $2,638.04 $2,638.04
AV Line Managed Switch - 40 Ports - Manageable - 3 Layer Supported - Modular -
89.20 W Power Consumption - 960 W PoE Budget - Optical Fiber, Twisted Pair - PoE Ports - 1U - Rack-mountable, Table Top - Lifetime Limited Warranty 1 Audio System
Quantity Manufacturer/Model Unit Price Extended Price
Biamp TESIRAFORTE DAN CI $2,570.65 $2,570.65
12 X 8 Digital Audio Server With Acoustic Echo Cancellation 1 Biamp TesiraFORTÉ DAN VT $2,809.78 $2,809.78
Fixed I/O DSP with 12 analog inputs, 8 analog outputs, 8 channels configurable USB audio, 32 x 32 channels of Dante, AEC technology (all 12 inputs), 2 channel VoIP, and standard FXO telephone interface
1 Biamp Voltera A 300.4 $706.52 $706.52
Four-channel, 300-watt analog amplifier
1 Clock Audio C 34E/SR-RF $270.00 $2,430.00
Gooseneck Cardioid Microphone, semi rigid, 18.8", black color 9 Rev. 0
Council Chamber Upgrade
Quote No : WAV-0220 11/5/2025 Page 9 of 15
Clock Audio CUT-4 $570.65 $1,141.30
The CUT-4 logic interface is the ideal interface for adding Clockaudio RGB LED touch buttons and other Clockaudio control devices to a networked system. Installation is simplified with pre-configured Touch Switch and ARM-C ports. Compatible with most DSP and control systems.
Up to 6 CUT-4 units
2 Clock Audio CUT-4-PSU $678.26 $678.26
The CUT-4 logic interface is the ideal interface for adding Clockaudio RGB LED touch buttons and other Clockaudio control devices to a networked system. Installation is simplified with pre-configured Touch Switch and ARM-C ports. Compatible with most DSP and control systems.
Up to 6 CUT-4 units
1 Clock Audio TS005 $150.00 $1,350.00
Capacitive Touch Switch, Black
9 Listen Technologies LS-31-072 $1,444.46 $1,444.46
Listen iDSP Essentials Level 2 Stationary RF System (72 MHz) 1 Shure MX410RLPDF/C $203.42 $406.84
10" Shock-Mounted Gooseneck, Red LED Ring on top, Less Preamplifier, Dual Flexible, Cardioid
2 2 Shure MXW2X/SM58=-Z $457.14 $914.28
Shure MXW8X=-Z10 $536.96 $1,073.92
Desktop Based Gooseneck Transmitter
2 Shure MXWAPX4-Z10 $2,300.65 $2,300.65
Access Point - 4 Ch.
1 Shure MXWNDX4 $767.23 $767.23
Networked Docking Stations That Can Charge 4 MXW Next Transmitters Without Removing The Battery, Compatible with MXW next Bodypack, Handheld, And Boundary Transmitters
1 Shure MXWNDX4G $851.90 $851.90
Networked Docking Stations That Can Charge 4 MXW Next Transmitters Without Removing The Battery, Compatible with MXW Next Gooseneck Boundary Transmitters Only
1 Control System
Quantity Manufacturer/Model Unit Price Extended Price
Crestron CP4N $1,638.30 $1,638.30
4-Series Control System
1 Crestron TS-1070-B-S $1,738.30 $1,738.30
10.1" Tabletop Touch Screen, Black Smooth
1 Camera System
Quantity Manufacturer/Model Unit Price Extended Price
Rev. 0
Council Chamber Upgrade
Quote No : WAV-0220 11/5/2025 Page 10 of 15
4 PTZOptics PT20X-4K-GY-G3 $1,985.87 $7,943.48
PTZOptics PT-SUPERJOY-G1 $1,098.91 $1,098.91
IP & Serial PTZ Camera Joystick Controller | PTZOptics VISCA, VISCA over IP & NDI Joystick Controller | PoE & Universal Power Supply (A, C, G, I) 1 4 PTZOptics PT-WM-3-BK $93.48 $373.92
Broadcast System
Quantity Manufacturer/Model Unit Price Extended Price
AJA U-TAP-SDI $477.17 $477.17
U-TAP USB 3.0 (3.2 Gen 1) Powered SDI Capture Device
1 Blackmagic Design ATEM 1 M/E ADVANCED PANEL 10 $3,672.83 $3,672.83 Control panel for all ATEM switchers
1 Blackmagic Design ATEM 1 M/E Constellation 4K $2,146.74 $2,146.74 Powerful 1 M/E Ultra HD live production switcher
1 Blackmagic Design CONVMUDCSTD/HD $172.83 $691.32
Blackmagic Design Mini Converter UpDownCross HD
4 Blackmagic Design WEB PRESENTER 4K $875.00 $875.00
Compact desktop device - 4K
1 1 Decimator Design DD-DEC-2 $413.04 $413.04
Shipping, Handling & Consumables
Quantity Manufacturer/Model Unit Price Extended Price
1 Western AV Cable and Connectors $1,782.40 $1,782.40
Western AV Equipment Rack Hardware $891.20 $891.20
Equipment Rack Hardware (Lacing Bars, Blanks, Vents, etc.) 1 Western AV Installing Hardware & Accessories $891.20 $891.20 Installing Hardware & Accessories
1 Western AV Tariff Surcharge $1,239.82 $1,239.82
Tariff Surcharge Subject to Change
1 Installation Labor
Labor
Quantity Manufacturer/Model Unit Price Extended Price
Rev. 0
Council Chamber Upgrade
Quote No : WAV-0220 11/5/2025 Page 11 of 15
Western AV Engineering & Drafting $0.00 $4,342.72
Engineering & Drafting costs include site walks, creation of drawings, design review, installer support, meetings etc.
1 Western AV Project Management $0.00 $1,942.88
Project Management costs include meetings, site walks, project coordination / scheduling etc.
1 Western AV: Closing & Commissioning $4,857.20
Training, Closing, Commissioning costs include updating all devices to the latest firmware, testing, troubleshooting, device configuring and training clients. 1 Western AV: Installation Labor $24,771.72
Installation Labor includes pre-wire structure building, cable pulling, device installation, equipment rack fabrications, and testing. 1 Western AV: Programming $6,857.20
Programming costs include user interface designing, off-site and on-site programming.
1 $453.00
Equipment: $75,036.06
Council Chamber Subtotal Without Tax
Labor: $42,771.72
$120,399.66
Shipping: $2,138.88
Bond: $0.00
Travel: $0.00
Electronic Waste: $0.00
G & A:
Rev. 0
Council Chamber Upgrade
Quote No : WAV-0220 11/5/2025 Page 12 of 15
L O C AT I O N S U M M A R Y
Location Installed Price
Council Chamber $120,399.66
Grand Total: $120,399.66
Rev. 0
Council Chamber Upgrade
Quote No : WAV-0220 11/5/2025 Page 13 of 15
Service & Preventative Maintenance
Year 1: $4,904.80 (25% OFF FIRST YEAR)
Year 2: $6,131.00
Year 3: $6,131.00
Year 4: $6,131.00
Year 5: $6,131.00
$0.00 Annually
P R O J E C T S U M M A R Y
C O S T B R E A K D O W N
Equipment: $75,036.06
Labor: $42,771.72
G & A: $453.00
Travel: $0.00
Bond: $0.00
Shipping and Handling: $2,138.88
Electronic Waste Recycling: $0.00
Sales Tax: $8,103.37
Grand Total: $128,503.03
P A Y M E N T T E R M S
100% Equipment Upon Order, Progress Billing for Labor
*Due to tariffs imposed on foreign products, prices are subject to increase without prior notice.*
The sales tax is subject to change—in the event of a an increase, the client agrees to pay the current sales tax rate. This proposal is not to be copied, reproduced or forward to any third party as its contents are the property of Western Audio Visual.
Rev. 0
Council Chamber Upgrade
Quote No : WAV-0220 11/5/2025 Page 14 of 15
Date
Date
WAVS
City of Sierra Madre 0scar Millan
Hailey Schellin
Rev. 0
Council Chamber Upgrade
Quote No : WAV-0220 11/5/2025 Page 15 of 15