1.1.3 221123.3 EXECUTION
A. INSTALLATION: All pumps and motors shall be installed per manufacturer’s instruction.
B. FACTORY INSPECTION AND TESTS: Inspection will be made and tests shall be performed in the Contractor’s mill factory, yard, or warehouse in accordance with the following:
1. Access. The Engineer or its representative shall have the right to inspect the Contractor’s and Subcontractor’s work in the course of manufacture or fabrication and make such tests will cause no delay in the production of acceptable materials or equipment. Furnish, at the Contractor’s own expense, reasonable facilities including tools and instruments for so doing and for obtaining such information as the Engineer desires respecting the progress and manner of the work and the character of the materialsused.
2. Certified Test Reports. Furnish five copies of certified reports of all tests to the Engineer for review. The Engineer will inform the Contractor within 20 calendar days after receipt of the certified test reports either that there are no exceptions noted or that the test results show noncompliance the specifications. If such test results show noncompliance, do not ship the materials or equipment covered by such certified test reports until the defect is corrected or unless otherwise instructed by the Engineer.
3. Release for Shipment. Materials or equipment at the Contractor’s mill, factory, yard, or warehouse shall not be shipped until they have satisfactorily passed inspection and test. Materials or equipment shipped without complying with this requirement may be rejected.
C. EQUIPMENT TESTS
1. Pumping Unit
a. The Contractor shall conduct factory running tests and hydrostatic test with calibrated instruments on the pumping units in accordance with AWWA E101, and with the Test Code of Hydraulic Institute, except as modified herein.
b. A test report in the form of a test curve shall be furnished showing the head-capacity characteristic, power input requirements for the motor, break horsepower curve, pump speed, and overall efficiency of the pumping unit, over a range from zero to 120 percent of the rated capacity. c. All points resulting from the tests curve shall be identified by the pump size or type, impeller diameter, length of pump column included in the test, the serial number, and rpm of the pump.
2. Performance Tolerances. Each pumping unit shall be within the following performance tolerances:
a. Overall Efficiency. The overall wire-to-water efficiency of the electric- motor-driven vertical pumping unit shall be not less than the overall efficiency claimed by the Contractor in his bid. The overall efficiency shall be the wire-to-water efficiency and shall include all losses in the electric motor, pump column, shaft, pump head, and pump bowl.
b. Pump Head. The pump total head at the rated pump capacity shall be not more than 110 percent of the rated head nor less than 100 percent of the rated head.
3. Field Tests
a. Field tests shall be made by the Contractor on the pumping unit after installation in accordance with AWWA E101, Test Code of Hydraulic Institute. If the tests are not within the specified operating performance, the Contractor shall make the corrections necessary, at no extra cost to the Owner. b. During the field performance tests, a vibration test shall be made on each pumping unit as described in the Hydraulic Institute Standards. The peak- to-peak vibration amplitude shall not exceed 0.005 inch. c. The contractor shall exercise all system through operational tests in the presence of Owner personnel in order to demonstrate achievement or the specified performance. In addition, the Contractor shall run an overall system test for the Well Pump in the presence of Owner personnel. The test shall include start-up, manual mode, auto mode, and emergency shut- downs at different stages of operation in both manual and automodes.
d. The Contractor shall notify the Owner as to the time and place that the tests shall be made so that they may witness the tests.
1.1.4 221123.4 WARRANTY
1. The manufacturer must take full responsibility for the engineering, quality control, assembly, installation, and start up. This pump warranty shall include materials and workmanship for a period of two (2) years and include the cost to remove and reinstall the pump if the pump does not perform. ---END OF SECTION---
BID PROPOSAL
WELL 4 REHABILITATION PROJECT
SPECIFICATION NO. W425/26
IN THE CITY OF SIERRA MADRE, CALIFORNIA
CITY OF SIERRA MADRE
232 W. SIERRA MADRE BOULEVARD
SIERRA MADRE, CA 91024
HONORABLE MAYOR AND
MEMBERS OF THE CITY COUNCIL:
The undersigned, as bidder, declares that he/she has examined all of the contract documents and specifications contained in this project manual for the above referenced project, and that he/she will contract with the AGENCY on the form of contract provided herewith to do everything necessary for the fulfillment of this contract at the price, and on the terms and conditions therein contained.
The following are included and are to be considered as forming a part of this proposal: BID PROPOSAL, BID SCHEDULE, BID BOND, NONCOLLUSION AFFIDAVIT, BID GUARANTEE (if submitted in lieu of Bid Bond), BIDDER INFORMATION, EXPERIENCE STATEMENT, DESIGNATION OF
SUPPLIERS & SUBCONTRACTORS,
COVERAGE, and .
CONTRACTOR acknowledges receipt and inclusion of addenda ______ to ______ into this bid proposal and the contract documents.
Attached is a Bid Bond duly completed by a guarantee company authorized to carry on business in the State of California in the amount of at least 10% of the total amount of this proposal, or alternatively, there is ayable to the AGENCY or evidence of a cash payment to the AGENCY, in the amount of at least 10% of the total amount of our proposal.
If this proposal is accepted, we agree to sign the contract form and to furnish the Performance Bond and the Payment Bond (each to be 100% of the bid amount), the Maintenance Bond (to be 50% of the bid amount), and the required evidences of insurance within ten (10) calendar days after receiving written Notice of Award of Contract.
We further agree if our proposal is accepted and a contract for the performance of the work is entered into with the AGENCY, to so plan the work and to prosecute it with such diligence that all of the work shall be completed within the time stipulated in SECTION E - TIME OF COMPLETION.
NAME OF BIDDER: __________________________________________________________________ MAILING ADDRESS: _________________________________________________________________ _________________________________________________________________ TELEPHONE NO. ________________________
BID SCHEDULE (Continued)
WELL 4 REHABILITATION PROJECT
SPECIFICATION NO. W425/26
IN THE CITY OF SIERRA MADRE, CALIFORNIA
No.
Item Description Estimated
Quantity
Unit Unit Price Payment
Reference
Item Amount
1 2
2 3
4 5
6 7
The CONTRACTOR shall be responsible for calculating and providing unit prices for the schedule. The proposal schedule shall include all costs for services, labor, materials, equipment, and installation associated in completing the work in place per the Specifications and details. [Note: Labor Code § 6707 requires separate bid items for the construction of a pipeline, sewer, sewage disposal system, boring and jacking pits, or similar trenches or open excavations, which are five feet or deeper. For those items, specify that each bid submitted in response thereto shall contain adequate sheeting, shoring, and bracing, or equivalent method, for the protection of life or limb,] Bid Schedule Total: $
Bid Schedule Total (in words): ____________________________________________________ _____________________________________________________________________________ _____________________________________________________________________________ ______________________________________ _______________________________ (Company Name of Bidder) (Date)
BIDDER INFORMATION
WELL 4 REHABILITATION PROJECT
SPECIFICATION NO. W425/26
IN THE CITY OF SIERRA MADRE, CALIFORNIA
BIDDER certifies that the following information is true and correct:
Name of Bidder:______________________________________________________________________ Business Address:_____________________________________________________________________ Telephone:________________________________FAX:___________________________ E-mail: ____________________________________________
License Expiration Date:_____________________
The following are the names, titles, addresses, and phone numbers of all individuals, firm members, partners, joint venturers, and/or corporate officers having a principal interest in this proposal:
(Name / Title / Address / Telephone)
_____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ Any voluntary or involuntary bankruptcy judgments against any principal having an interest in this proposal are as follows: (Type of Judgment / Date)
_____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ Prior Disqualification
Has your firm ever been disqualified from performing work for any City, County, Public or Private Contracting entity? Yes / No _________. If yes, provide the following information. (If more than once, use separate sheets):
Date: __________________________ Entity:_________________________________ Location:______________________________________________________________________ Reason:_______________________________________________________________________ Provide Status and any Supplemental Statement:_______________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ Has your firm been reinstated by this entity? Yes / No _________ Violations of Federal or State Law
A. Has your firm or its officers been assessed any penalties by any agency for noncompliance, violations of Federal or State labor laws and/or business or licensing regulations within the past five (5) years relating to your construction projects?
Yes / No: ________ Federal / State: _________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ Have the penalties been paid? Yes / No:____________
EXPERIENCE STATEMENT
WELL 4 REHABILITATION PROJECT
SPECIFICATION NO. W425/26
IN THE CITY OF SIERRA MADRE, CALIFORNIA
Pursuant to this BID PROPOSAL and QUALIFICATION OF BIDDERS, the following is a record of under this contract. Included in this section should be a complete list of references for similar projects in terms of scope of work, value of work, and time constraints. The CONTRACTOR must demonstrate that he/she has experience with this type of project and can manage this project effectively. If necessary, additional numbered pages can be attached to this page. The CONTRACTOR must be properly licensed to Project Title:__________________________________ Client:_________________________________ Date: ______________ Project Value: ______________ Client Contact: _____________ Client Telephone #_____________ Client Email Address: ______________ Description: ________________________________________________________________________ ________________________________________________________________________ ______________________________________________________________________ Subject to Federal Labor Standards: Yes No
Project Title:__________________________________ Client:_________________________________ Date: ______________ Project Value: ______________ Client Contact: _____________ Client Telephone #_____________ Client Email Address: ______________ Description: ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ Subject to Federal Labor Standards: Yes No
DESIGNATION OF SUPPLIERS AND SUBCONTRACTORS
WELL 4 REHABILITATION PROJECT
SPECIFICATION NO. W425/26
IN THE CITY OF SIERRA MADRE, CALIFORNIA
The following is a list of subcontractors and suppliers, as defined in 2-3 SUBCONTRACTS of the Standard Specifications, who will perform work or provide materials of value in excess of one-half of one percent of the total bid price or $10,000, whichever is greater.
No subcontractor shall perform work in excess of the amount specified in 2-3 SUBCONTRACTS of the Standard Specifications, without the written approval of the AGENCY.
The CONTRACTOR is responsible to ensure that appropriate provisions are to be inserted in all subcontracts to bind subcontractors to the contract requirements as contained herein.
Each subcontractor must agree to comply with all applicable Federal, State, and local requirements.
Name, License No., and
Address of Subcontractor
Employer
Tax Id #
MBE/
WBE
(Y/N)
Work Subcontracted Portion of Work (% of
Contract Price)
Taco / Hydro Pumps
5400S Villa Ave Fresno, CA 93725 NA NA
Supplier- Pump Assembly
27%
Rosco Moss Compnay
4360 Worth Street Los Angelese, CA 90063
NA NA Supplier- Liner casing and screen 24%
Johnson Screens
1950 Old Hwy 8 NW
New Brighton, MN 55112 NA NA Supplier- Well Chemistry & glass beads 9% No subcontractors are being utilized on this project only suppliers have been listed
WELL 4 REHABILITATION PROJECT
SPECIFICATION NO. W425/26
IN THE CITY OF SIERRA MADRE, CALIFORNIA
[Business & Professions Code § 7028.15]
[Public Contract Code § 20103.5]
I, the undersigned, certify that I am aware of the following provisions of California law and that I, or the as set forth below:
Business & Professions Code § 7028.15:
a) It is a misdemeanor for any person to submit a bid to a public agency to engage in the business or act in the capacity of a CONTRACTOR within this state without having a license therefor, except in any of the following cases:
(1)The person is particularly exempted from this chapter. (2)The bid is submitted on a state project governed by Section 10164 of the Public Contract Code or on any local agency project governed by Section 20104 [now § 20103.5] of the Public Contract Code.
b) If a person has been previously convicted of the offense described in this section, the court shall impose a fine of 20 percent of the price of the contract under which the unlicensed person performed contracting work, or four thousand five hundred dollars ($4,500), whichever is greater, or imprisonment in the county jail for not less than 10 days nor more than six months, or both.
In the event the person performing the contracting work has agreed to furnish materials means the aggregate sum of the cost of materials and labor furnished and the cost of completing the work to be performed.
c) This section shall not apply to a joint venture license, as required by Section 7029.1.
However, at the time of making a bid as a joint venture, each person submitting the bid shall be subject to this section with respect to his/her individual licenser. d) This section shall not affect the right or ability of a licensed architect, land surveyor, or registered professional engineer to form joint ventures with licensed CONTRACTORs to render services within the scope of their respective practices. e) Unless one of the foregoing exceptions applies, a bid submitted to a public agency by a CONTRACTOR who is not licensed in accordance with this chapter shall be considered nonresponsive and shall be rejected by the public agency. Unless one of the foregoing exceptions applies, a local public agency shall, before awarding a contract or issuing a purchase order, verify that the CONTRACTOR was properly licensed when the CONTRACTOR submitted the bid. Notwithstanding any other provision of law, unless one of the foregoing exceptions applies, the registrar may issue a citation to any public officer or employee of a public entity who knowingly awards a contract or issues a purchase order to a CONTRACTOR who is not licensed pursuant to this chapter. The amount of civil penalties, appeal, and finality of such citations shall be subject to Sections 7028.7 to
ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED?
INSR ADDL SUBR
LTR INSD WVD
PRODUCER CONTACT NAME: PHONE FAX
(A/C, No, Ext): (A/C, No): E-MAIL ADDRESS:
INSURER A :
INSURED INSURER B :
INSURER C :
INSURER D :
INSURER E :
INSURER F :
POLICY NUMBER POLICY EFF POLICY EXP TYPE OF INSURANCE (MM/DD/YYYY) (MM/DD/YYYY) LIMITS
AUTOMOBILE LIABILITY
UMBRELLA LIAB
EXCESS LIAB WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
AUTHORIZED REPRESENTATIVE
EACH OCCURRENCE $ DAMAGE TO RENTED CLAIMS-MADE OCCUR PREMISES (Ea occurrence) $ MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ PRO- POLICY JECT LOC PRODUCTS - COMP/OP AGG OTHER: $ COMBINED SINGLE LIMIT
(Ea accident) $ ANY AUTO BODILY INJURY (Per person) $ OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY (Per accident) $ HIRED NON-OWNED PROPERTY DAMAGE AUTOS ONLY AUTOS ONLY (Per accident) $
$ OCCUR EACH OCCURRENCE CLAIMS-MADE AGGREGATE $ DED RETENTION $ PER OTH- STATUTE ER E.L. EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE $
If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT INSURER(S) AFFORDING COVERAGE NAIC #
COMMERCIAL GENERAL LIABILITY
Y / N
N / A
(Mandatory in NH)
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
CERTIFICATE HOLDER CANCELLATION
ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved.
CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY)
$
$
$
$
$
The ACORD name and logo are registered marks of ACORD
10/23/2025
(860) 430-3371
20508
General Pump Company, Inc.
159 North Acacia Street
San Dimas, CA 91773
20427
35289
26620
A 1,000,000
7039961462 8/31/2025 8/31/2026 100,000
15,000
1,000,000
2,000,000
2,000,000
B 1,000,000
7039961476 8/31/2025 8/31/2026
C 9,000,000
7039961509 8/31/2025 8/31/2026 9,000,000
10,000
A
7039961512 8/31/2025 8/31/2026 1,000,000 Y 1,000,000
1,000,000
D Pollution / E&O CP007173-01-2025 8/31/2025 Aggregate 5,000,000 Evidence of Insurance
GENEPUM-01 AGAGNON
Smith Brothers Insurance, LLC
68 National Drive
Glastonbury, CT 06033
Amanda Gagnon
[email protected]
Valley Forge Insurance Company
American Casualty Company Of Reading, Pennsylvania
Continental Insurance Company (the)
Axis Surplus Insurance Company
X
8/31/2026
X
X
X X
X
X X
X
X
X
RESOLUTION NO. 26-30
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SIERRA MADRE, CALIFORNIA, APPROVING A
SUPPLEMENTAL BUDGET APPROPRIATION FROM THE
WATER FUND RESERVE TO ACCOUNT NO.
71000.81100.56011 (WELLS, PUMPS, WATER DIST SYS),
AWARDING A CONSTRUCTION CONTRACT TO
GENERAL PUMP COMPANY, INC. FOR THE WELL NO. 4
REHABILITATION PROJECT (SPEC. NO. W425/26), AND
AUTHORIZING RELATED ACTIONS.
RECITALS
WHEREAS, Well No. 4 is a critical component of the City’s municipal water supply system; and
WHEREAS, inspections, testing, and video survey work have confirmed that Well No. 4 requires rehabilitation to restore lost production capacity, address deterioration of the well casing and related infrastructure, and return the well to reliable operating service; and
WHEREAS, the City publicly advertised a Notice Inviting Bids for the Well No. 4 Rehabilitation Project (Spec. No. W425/26) through the City’s PlanetBids system; and WHEREAS, on March 25, 2026, the City received one bid for the project, and staff determined that General Pump Company, Inc. is the lowest responsive and responsible bidder in the amount of $1,055,795.00; and
WHEREAS, the City Council finds that it is in the public interest to award a construction contract to General Pump Company, Inc. and to authorize a construction contingency in the amount of $105,579.50, for a total authorized project amount not to exceed $1,161,374.50; and
WHEREAS, the Well No. 4 Rehabilitation Project was not included in the current fiscal year Capital Improvement Program and requires a supplemental budget appropriation in the amount of $1,161,374.50 from the Water Fund Reserve to Account No. 71000.81100.56011 (WELLS, PUMPS, WATER DIST SYS) to complete the project; and
WHEREAS, the City Council has considered the environmental effects of the proposed action and determined that the project is exempt from the California Environmental Quality Act pursuant to State CEQA Guidelines Section 15061(b)(3), because it can be seen with certainty that there is no possibility that the project will have a significant effect on the environment.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SIERRA MADRE DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. Recitals. The Recitals set forth above are true and correct and are incorporated into this Resolution by this reference.
SECTION 2. CEQA. The City Council finds that the Well No. 4 Rehabilitation Project is exempt from the California Environmental Quality Act pursuant to State CEQA Guidelines section 15061(b)(3), because it can be seen with certainty that there is no possibility that the rehabilitation of existing municipal water infrastructure will have a significant effect on the environment.
SECTION 3. Budget Appropriation. The City Council hereby approves a supplemental budget appropriation in the amount of $1,161,374.50 from the Water Fund Reserve to Account No. 71000.81100.56011 (WELLS, PUMPS, WATER DIST SYS) for the Well No. 4 Rehabilitation Project.
SECTION 4. Contract Award. The City Council hereby awards a construction contract to General Pump Company, Inc. for the Well No. 4 Rehabilitation Project (Spec. No.
W425/26) in the amount of $1,055,795.00.
SECTION 5. Contingency. The City Council hereby authorizes a construction contingency in the amount of $105,579.50, equal to ten percent of the base bid, for a total authorized project amount not to exceed $1,161,374.50.
SECTION 6. Execution. The City Council hereby authorizes the City Manager to execute the contract on behalf of the City, in a form approved by the City Attorney, following receipt and approval of the required performance bond, payment bond, maintenance bond, final insurance documents, and City-required insurance endorsements.
SECTION 7. Further Actions. The City Manager, City Clerk, and all other appropriate City officials are hereby authorized to take such additional actions as may be necessary or appropriate to carry out the purpose and intent of this Resolution.
SECTION 8. Severability. If any sections, subsections, subdivisions, paragraphs, sentences, or phrases of this Resolution or any part hereof or exhibit hereto are for any reason held to be invalid, such invalidity shall not affect the validity of the remaining portions of this Resolution or any part thereof or exhibit thereto. The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause, or phrase hereof, irrespective of the fact that any one or more sections, subsections, subdivisions, paragraphs, sentences, clauses, or phrases be declared invalid.
SECTION 9. Certification. Pursuant to Government Code Section 36932, the City Clerk shall certify the passage, approval, and adoption of this Resolution by the City Council.
SECTION 10. Effective Date. This Resolution shall take effect immediately upon adoption.
PASSED, APPROVED, AND ADOPTED this 14th day of April 2026. __________________________
Kristine Lowe, Mayor
I HEREBY CERTIFY the foregoing Resolution was duly passed, approved, and adopted by the City Council of the City of Sierra Madre, California, at a meeting held on the ____ day of ______, 2026, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAINED:
___________________________
Laura Aguilar, City Clerk
APPROVED AS TO FORM:
Aleks R. Giragosian, City Attorney
CITY OF
SIERRA
MADRE
STAFF REPORT
PUBLIC WORKS SERVICES
DATE: April 14, 2026
TO: Honorable Mayor and City Council
FROM: Brian Dickinson, Director of Public Works
By: James Carlson, Senior Management Analyst
SUBJECT:
Authorization to Initiate a Pilot Program with Uber Transit for Local Transportation Rideshare Services
RECOMMENDATION
It is recommended that the City Council authorize the City Manager to negotiate and execute an agreement with Uber Transit, in a form approved by the City Attorney, to implement a pilot local transportation program.
SUMMARY
On December 9, 2025, the City Council rejected Transdev’s proposal and directed staff to issue a new Request for Proposals. To bridge the service gap while the Transportation Ad Hoc Subcommittee evaluates long-term alternatives, the City Council requested a temporary transit solution for the community.
Since that time, staff and the Transportation Ad Hoc Subcommittee have met with Uber Transit to review a pilot program that could be implemented quickly, provide flexible local transportation services, and operate within the City’s available Proposition A Local Transportation Funds. Based on those discussions, it is recommended that the City Council authorize the City Manager to negotiate and execute an agreement with Uber Transit, in a form approved by the City Attorney, to implement an Uber Transit Local Transportation Pilot Program.
DISCUSSION & ANALYSIS
The proposed Sierra Madre Uber Transit Pilot Program would operate similarly to a standard Uber rideshare service, with the City subsidizing a portion of eligible trip costs. Participants may request standard, electric vehicle (EV), or wheelchair accessible vehicle (WAV) trips through Uber, subject to availability. Approved participants would receive electronic Uber vouchers generated through the Uber Transit dashboard and distributed in accordance with the applicable voucher program terms. Transportation services provided through the pilot program would be furnished by independent third-party providers using the Uber platform. If the cost of a trip exceeds the available voucher value, the remaining balance would be charged to the participant’s payment method on file with Uber.
Staff has worked to ensure the program is accessible to a broad range of users, and enrollment would be available through direct links and QR codes. Uber also offers live-agent telephone support seven days a week from 3:00 a.m. to 9:00 p.m. to assist users with participation. However, voucher recipients must maintain an active Uber account in order to activate and use a voucher under the proposed program structure. The primary focus of staff and Subcommittee discussions with Uber Transit was development of an appropriate subsidy structure. Based on those discussions, the proposed pilot program would use a four-tier subsidy model tied to trip location and destination parameters.
The primary focus of staff and Subcommittee discussions with Uber Transit was development of an appropriate subsidy structure. Based on those discussions, the proposed pilot program would use a four-tier subsidy model tied to trip location and destination parameters.
Tier 1: applies to all rides within the City of Sierra Madre. It also includes rides originating within the City and traveling to designated hospitals and doctors’ offices, as well as the Arcadia and Sierra Madre Villa Metro Stations.
Tier 1 return trips terminating in Sierra Madre would also be eligible. The proposed City subsidy would be $20.00 per trip, with a $2.50 rider share.
Tier 2: applies to rides extending up to one mile beyond the City’s borders. It also includes Pasadena City College, The Shops at Santa Anita, the Los Angeles County Arboretum, and the Hastings Ranch shopping area. Tier 2 return trips terminating in Sierra Madre would also be eligible. The proposed City subsidy would be $15.00 per trip, with a $2.50 rider share.
Tier 3: applies to rides extending up to three miles beyond the City’s borders. It also includes Downtown Arcadia, Old Town Pasadena, and Old Town Monrovia. Tier 3 return trips terminating in Sierra Madre would also be eligible.
The proposed City subsidy would be $10.00 per trip, with a $2.50 rider share.
Tier 4: applies to rides originating or terminating in Sierra Madre that extend beyond three miles from the City’s borders and are not otherwise included within Tiers 1 through 3. The proposed City subsidy would be $5.00 per trip, with a $2.50 rider share.
Under the proposed program structure, riders would be responsible for the first $2.50 of each trip, as well as any fare amount exceeding the applicable City subsidy. The pilot program would also limit each participant to 10 subsidized trips per month.
Table 1 below summarizes the proposed rider contribution, subsidy amounts, and estimated average City cost per trip by tier.
Table 1. Proposed Subsidy Assumptions
Trip Cap: 10 trips per month (per voucher)
Tier Rider Portion of
Uber Fare Subsidy Estmiated Average City Cost per Trip
Tier 1 $2.50 $20.00 $9.00 to $10.00
Tier
2 $.250 $15.00 $11.00
Tier 3 $2.50 $10.00 $10.00
Tier 4 $2.50 $5.00 $5.00
Using existing Uber trip data for Sierra Madre and surrounding areas, Uber Transit prepared preliminary cost projections for the proposed pilot program under low-, medium-, and high-use scenarios. Based on those assumptions, estimated annual program costs range from $108,157 under a low-use scenario to $168,244 under a high-use scenario.
Table 2 below summarizes the projected annual cost scenarios for the pilot program.
Table 2. Estimated Annual Program Cost Scenarios
Yearly Cost Estimate - All Tiers (With Local Restrictions) Sceanrio Estimated Trips
Rider Portion of Uber
Fare Total Yearly Estimate
Low 14,900 $2.50 $108,157
Medium 19,100 $2.50 $139,402
High 23,100 $2.50 $168,244
Based on these estimates, staff believes the pilot program can be funded within available Proposition A Local Transportation Funds; however, the high-use scenario would substantially utilize the City’s annual allocation. If actual demand materially exceeds current assumptions, staff may return to the City Council with recommended program modifications to maintain fiscal sustainability within available funding.
During the pilot period, staff will monitor ridership, trip patterns, voucher utilization, and program costs to evaluate program performance and determine whether adjustments are warranted. Based on actual program usage and available funding, staff may return to the City Council with recommended adjustments to subsidy levels, tier definitions, designated destinations, participant eligibility standards, or monthly trip limits. Uber Transit would also provide reporting and program data to assist the City in evaluating pilot performance. It is estimated that the program will be up and running within 30 days of contract execution.
STRATEGIC PLAN RELATIONSHIP
This item supports the City Council’s strategic objective of achieving financial stability and sustainability by leveraging available Proposition A Local Transportation Funds to provide an interim local transportation option while the City evaluates longer-term service alternatives.
ENVIRONMENTAL ANALYSIS
Not a CEQA Project under: 14 CCR 15378(b)(5)- organizational or administrative activities
FISCAL IMPACT
The City Council had previously authorized $100,000 for the pilot program using Proposition A funds for the remainder of the current fiscal year as part of the FY 2025-26 midyear budget adjustment. Future years funding is subject to avialable Proposition A funding. The City of Sierra Madre receives approximately $170,000 annually in Proposition A Local Transportation Funds.
Approved by:
___________________________
Michael Bruckner
City Manager
CITY OF
SIERRA
MADRE
STAFF REPORT
LIBRARY & COMMUNITY SERVICES
DATE: April 14, 2026
TO: Honorable Mayor and City Council
FROM: Leila Regan, Library & Community Services Director By: Ted Tegart, Community Services Supervisor
SUBJECT: Report, Discussion, and Direction Regarding Citywide Special Events Policy
RECOMMENDATION
It is recommended that the City Council adopt the Special Events Policy and provide direction on an annual budget appropriation for City Sponsored events.
SUMMARY
The proposed Sierra Madre Special Events Policy establishes a clear framework for managing special events on City property and within public rights-of-way. It defines three event categories — City-Produced, City-Sponsored, and Applicant-Driven — each with distinct cost recovery expectations and levels of City involvement. The policy also establishes a two-level sponsorship approval structure that preserves administrative flexibility for the City Manager while ensuring City Council oversight for larger financial and operational commitments. Adoption of this policy will improve consistency, transparency, and fiscal accountability in event management while continuing to support community events that enhance the quality of life for Sierra Madre residents.
DISCUSSION & ANALYSIS
The City of Sierra Madre regularly hosts and permits a wide range of community events, including festivals, concerts, parades, sporting events, and neighborhood activities. Although Chapter 12.34 of the Sierra Madre Municipal Code governs special event permits, the City has not previously adopted a comprehensive administrative policy that defines levels of City involvement, establishes sponsorship criteria, or sets clear expectations for cost recovery.
As the number and complexity of community events have grown, the absence of a unified framework has led to inconsistent practices, uncertainty among applicants, and challenges in managing staff workload and recovering City costs. The proposed Special Events Policy supplements the Municipal Code by providing operational guidance for both staff and event organizers.
Event Classification and City Involvement
The policy establishes three categories of special events:
1. City-Produced events are planned, organized, permitted, and operated by the City, with the City assuming full responsibility for operations and costs, subject to annual City Council budget appropriation.
2. City-Sponsored events are organized by outside nonprofits, civic organizations, schools, or public agencies and receive City support — in-kind or monetary — pursuant to a two-level approval structure described below. City-Sponsored events must be open to the public and provide a demonstrable community benefit to Sierra Madre residents.
3. Applicant-Driven events are organized and funded entirely by outside individuals or organizations. The City provides only standard permit processing; no City support is extended, and full cost recovery applies.
This three-category structure simplifies the prior framework, eliminates ambiguity between sponsorship tiers, and provides a clear and consistent basis for allocating City resources.
City Sponsorship — Two-Level Approval Structure
City-Sponsored events are subject to a two-level approval process based on the value of City support requested:
Level 1 — Administrative (City Manager Approval): In-kind City support valued at less than $2,500. Approved administratively by the City Manager or designee, consistent with Council-adopted criteria and annual budget limits. Level 1 approvals will be reported to the City Council informally.
Level 2 — Council Action (City Council Approval): In-kind or monetary City support valued at $2,500 or more.
Requires formal City Council action and a written agreement addressing roles, responsibilities, insurance, indemnification, and reporting. Applications must be submitted at least 30 days before the applicable permit submittal deadline to allow for agenda scheduling.
Applicants denied Level 1 sponsorship by the City Manager may appeal to the City Council at no cost. The total value of City support provided to any City-Sponsored event — whether in-kind or monetary — may not exceed the amount available within the City Council's annual budgeted allocation for event sponsorship. Direct monetary contributions to an event organizer shall not exceed the lesser of the Council-approved amount or the organizer's own documented event expenses. City support shall not be provided in a manner that constitutes an unlawful gift of public funds under the California Constitution or applicable statute.
Cost Recovery and Current Fiscal Baseline
The policy establishes cost recovery expectations by event type as follows:
Event Type Cost Recovery Goal
City-Produced City bears 100% of costs, offset by event revenues; subject to annual budget appropriation
City-Sponsored City may provide in-kind or monetary support per Level 1/Level 2 thresholds above Applicant-Driven 100% cost recovery from applicant per adopted Fee Schedule A review of FY 2025-26 special event activity provides important context for this policy. Based on fully burdened departmental rates, the City currently incurs an estimated $78,053 annually in staff and operational costs across all special events with no cost recovery. This includes approximately $49,099 attributable to Applicant-Driven events and $8,414 for City-Sponsored events. Adoption of this policy, combined with a future Master Fee Schedule update, establishes the framework to begin recovering Applicant-Driven event costs on a consistent and equitable basis. Attachment 2 illustrates representative City costs for recurring and annual community events. Under the proposed policy, Applicant Driven events are not eligible for fee waivers or City subsidies, as any reduction in fees would constitute a form of sponsorship and therefore require classification as a City Sponsored event subject to the applicable approval process and budget limitations.
Police, Public Works, and Fire Department Costs
Special events routinely require staffing support from the Police Department for traffic control and public safety, and from Public Works for setup, breakdown, and facility restoration. Fire Department staffing is required for certain events based on size, activities, or risk factors. These represent direct, measurable costs to the City incurred outside of normal operations. The FY 2025-26 cost data reflects $17,688 in Police costs, $23,475 in Public Works costs, $27,250 in Community Services coordination costs, and $330 in Fire costs across all events. Fire Department costs, as well as other departments, are likely understated in the current data and will be more fully captured under the cost recovery framework established by this policy.
First Amendment Events
The policy includes provisions for events whose primary purpose is expressive activity protected by the First Amendment of the United States Constitution and the California Constitution, including demonstrations, marches, and rallies. Permit review for these events is limited to content-neutral considerations such as traffic management, emergency access, and crowd safety. Permit conditions will be limited to reasonable time, place, and manner requirements narrowly tailored to serve public safety interests. The City’s cost to resource First Amendment activities is estimated at approximately $1600 per event for public safety support. These costs are not recoverable and impact the Police Department’s operating budget.
Annual Budget Appropriation
Under the proposed policy framework, the City may provide in-kind or monetary support to City-Sponsored events, subject to established approval thresholds and criteria. Historically, the cost of in-kind staff support for community events has been absorbed directly into department operating budgets without dedicated funding or cost tracking, creating unbudgeted fiscal pressure on affected departments. To address this, staff recommends that the City Council establish an annual Special Event Sponsorship Reserve of $10,000 in a Non-Departmental account. This reserve would serve as the funding source for all City-approved event sponsorships, ensuring that department operating budgets are not impacted and that the full cost of City support is visible and accountable in the budget.
Once the reserve is exhausted in a given fiscal year, no additional sponsorship commitments may be made without City Council appropriation of additional funds.
Implementation and Transition
Upon adoption, the Library & Community Services Department will notify all recurring event organizers of the new policy framework and applicable timelines. Events with applications already in process for FY 2025-26 will be processed under existing practices. Beginning with FY 2026-27 permit cycles, all events will be subject to this policy and the cost recovery requirements of the updated Master Fee Schedule.
The proposed policy also establishes standardized permit requirements, application timelines, and conditions of approval to ensure consistent and transparent administration of special events. These operational provisions, including application materials, review timelines, and permit conditions, are detailed in the policy and are intended to improve coordination across departments and provide clear expectations for event organizers.
STRATEGIC PLAN RELATIONSHIP
Adoption of the Special Events Policy supports the City’s goals of fiscal sustainability, transparent governance, and community engagement by ensuring responsible use of public resources while encouraging community focused events.
ENVIRONMENTAL ANALYSIS
The proposed action does not constitute a project under the California Environmental Quality Act pursuant to Section 15061 subsection b subsection 3 of the CEQA Guidelines, as it can be determined with certainty that adoption of this policy will not result in a direct or indirect physical change in the environment.
FISCAL IMPACT
The City currently absorbs approximately $78,053 annually in fully burdened staff and operational costs associated with special events, with no cost recovery from any event category and no dedicated funding source to offset departmental impacts. Of that total, approximately $49,099 is attributable to the 15 Applicant-Driven events currently permitted at no charge. Under the proposed policy, these events are subject to full cost recovery per the City's adopted Fee Schedule, and once the associated Master Fee Schedule amendment is adopted, the City would recover up to $49,099 annually — eliminating the current unbudgeted subsidy to these event organizers.
The remaining $28,954 reflects the cost of City-Produced events, which are appropriately borne by the City through annual departmental budget appropriations. The Fourth of July Parade is governed by a separate Councilapproved agreement and is not affected by this action.
To ensure that the cost of future event sponsorships is visible and controlled, it is recommended that the City Council establish an annual Special Event Sponsorship Reserve of $10,000 in a Non-Departmental account. This reserve replaces the current practice of absorbing in-kind sponsorship costs into department operating budgets and caps the City’s annual sponsorship commitment. Once the reserve is exhausted in a given fiscal year, no additional sponsorship commitments may be made without City Council appropriation of additional funds. Adoption of this policy itself has no direct fiscal impact on the current year budget; the cost recovery framework becomes operative upon adoption of the associated Master Fee Schedule amendment, which will come back to the City Council as part of the FY 2026-27 budget process.
Approved by:
___________________________
Michael Bruckner
City Manager
Attachments
1. Special Events Policy.pdf
2. Special Event Cost Summary.pdf
CITY OF SIERRA MADRE
CITY COUNCIL POLICY
POLICY NUMBER: ______________________
ADOPTED: ____________________________
AMENDED: __________________________
CITY COUNCIL APPROVAL: ______________
SIERRA MADRE SPECIAL EVENTS POLICY
1 I. PURPOSE:
The purpose of this Policy is to establish clear guidelines for Special Events held on City property or within public rights‑of‑way, including when a Special Event Permit is required. It distinguishes among City‑Produced Events, City‑Sponsored, and Applicant‑Driven Events, clarifying the roles and responsibilities of the City and event organizers. The Policy also provides a framework for cost recovery and outlines the types of City support available for events that use City facilities, streets, or staff resources. This Policy is intended to supplement the City’s Master Fee Schedule and relevant provisions of the Municipal Code, ensuring that all events are managed in a manner that protects public health, safety, and welfare while promoting community benefit.
This Policy is intended to implement and supplement Chapter 12.34 (Special Events Permits) of the Sierra Madre Municipal Code. In the event of any conflict between this Policy and Chapter 12.34 or other provisions of the Municipal Code, the Municipal Code shall control.
II. POLICY STATEMENT:
The City of Sierra Madre supports community events that enhance civic, cultural, and recreational life while ensuring public safety and responsible use of City resources. Special Events on City property or rights‑of‑way will be managed to balance community benefit with cost recovery and efficient use of staff, facilities, and streets. Roles and levels of City involvement will be clearly defined based on event type and consistent with applicable laws and fiscal limits.
III. DEFINITIONS:
Applicant: The person or entity that submits a Special Event Permit application and is responsible for compliance with all permit terms and conditions.
Applicant‑Driven Event: A Special Event organized and operated by a non‑City individual, business, or organization that receives no City sponsorship beyond standard permit processing and fully pays applicable fees and City service charges.
City: The City of Sierra Madre, including its elected and appointed officials, officers, employees, and authorized agents.
City‑Produced Event: An event planned, organized, permitted, and operated by the City, where the City is the event organizer and assumes full responsibility for the event.
City‑Sponsored Event: A Special Event organized by a non‑City entity where the City Council or the City Manager approves in‑kind services, monetary contributions, or fee reductions pursuant to this Policy and a written agreement, and is consistent with adopted criteria and budget limits.
City Property: Parks, facilities, streets, sidewalks, plazas, parking lots, and other real property or rights‑of‑way owned, leased, or controlled by the City.
Event Organizer: Any person who conducts, manages, promotes, organizes, aids, or solicits attendance at a Special Event, including professional event planners retained by the Applicant.
First Amendment Event: An event whose principal purpose is expressive activity protected by the First Amendment and applicable provisions of the California Constitution, which may be subject to modified permit and insurance requirements to avoid unnecessary burdens on free speech.
Large‑Scale Special Event: A Special Event expected to have 1,000 or more attendees, or that, due to its duration, use of City property, alcohol service, setup/breakdown days, or high‑risk activities, creates significant operational or neighborhood impacts as determined by the City.
Permittee: Any Applicant issued a Special Event Permit, who is legally responsible for compliance with the permit and this Policy.
Public Event: An event that is open to the general public, regardless of whether admission or participation fees are charged.
Special Event: Any organized activity meeting one or more of the following when held on City Property or within public rights‑of‑way: (a) requires street or lane closures or traffic control; (b) is expected to draw 200 or more attendees at any one time; (c) charges admission or participant fees; (d) requires security or law enforcement beyond routine patrol; (e) installs tents, stages, booths, fencing, or similar structures; (f) uses amplified sound; or (g) serves or sells alcoholic beverages.
Special Event Coordinator: The City staff person designated by the City Manager to coordinate Special Event permitting, inter‑departmental review, and compliance monitoring.
Special Event Permit: The written authorization issued by the City allowing a Special Event to occur on specified dates, times, and locations, subject to stated terms and conditions.
IV. PROCEDURES:
Type of Event
A “Special Event” means any organized activity that meets one or more of the following conditions when conducted on City property or within public rights‑of‑way:
Requires closure or controlled use of public streets, alleys, sidewalks, or public parking. Expects two hundred (200) or more attendees at any one time at a City park, facility, or public space.
Includes admission or participant fees, ticket sales, or commercial booths. Requires security or law enforcement presence beyond routine patrol. Involves erection of tents, stages, booths, barricades, fencing, or similar structures. Includes amplified sound or the service or sale of alcoholic beverages.
The City Manager, or designee, may determine that an activity is a Special Event if its scope or impacts warrant coordinated inter‑departmental review to protect public health, safety, and welfare.
City‑Produced Events
“City‑Produced Event” means an event that is planned, organized, permitted, and operated by the City, where the City is the event organizer and holds full responsibility for the event.
The following events are annual City produced events, subject to annual budget approval of the City Council. This list is subject to change based on City Council direction. Mt Wilson Trail Race
Mt Wilson Trail Street 5k
Halloween Happenings
Alegria Trick or Treat
Summer Concerts in the Park
Summer Movies in the Park
National Night Out
Latino Heritage Festival
Community Yardsale
City‑Sponsored Events
“City‑Sponsored Event” means a Special Event organized by a non‑City entity where the City provides Formal Sponsorship through in‑kind services or monetary contributions (such as fee waivers, staff time, equipment, or use of the City logo) that have been affirmatively approved by the City Council or the City Manager.
City‑Sponsored Events must:
Be open to the public and provide a demonstrable community benefit to Sierra Madre residents.
Be organized by a nonprofit organization, public agency, school or school foundation, formally established committee, or civic club/association that provides services or programs to Sierra Madre residents.
The following events are annual City-sponsored events, subject to annual budget approval of the City Council. This list is subject to change based on City Council direction. July 3rd and July 4th Parade
Applicants requesting a City Sponsorship must submit an application to the City requesting a sponsorship. There are two levels of City Sponsorship:
Level 1 – Administrative (City Manager Approval): In-kind City contribution less than $2,500 Level 2 – City Council (City Council Approval): In-kind City or monetary contribution more than $2,500
Level 2 Sponsorship requests must be submitted at least 30 days before the applicable permit submittal deadline so it may be placed on the City Council agenda for approval.
Should the City Manager deny a request for sponsorship, the applicant can appeal this decision to the City Council at no cost.
Applicant‑Driven Events
“Applicant‑Driven Event” means any Special Event organized and operated by an outside individual, business, or organization that receives no City sponsorship beyond the standard permit processing and services billed at established fees.
Applicant‑Driven Events are not City events, and the City is not a sponsor or partner. This list is subject to change based on City Council direction.
Sierra Madre Little League Opening Day Parade
Sierra Madre Girls Softball Association Opening Day Parade Chamber of Commerce Wistaria Festival
Friends of the Library Art Fair
Sierra Madre Professional Firefighters Association Fire Prevention Festival & Car Show Sierra Madre Nursery School Carnival
Chamber of Commerce Winter Village
Community Candlelight Walk
Sierra Madre Elementary School Fundraiser
SM Historical Society - Chicken and Ravioli Dinner
Sierra Madre Dance Center - Back to Dance Kickoff
The Family Room Preschool Fair
Charlie Bell Memorial
Sierra Madre Professional Firefighters Association Pancake Breakfast YMCA Feed the Children Rally
Sierra Madre Rose Float Association Rose Float Viewing Cost Recovery and City Support
For purposes of this Policy, “City Costs” associated with a Special Event may include:
Application and administrative processing fees.
Facility, park, and street use fees, including set‑up and break‑down days. Direct staff costs (police, fire, public works, and recreation, or other staffing). Equipment costs (traffic control devices, generators, portable staging, turf protection, etc.). Damage and cleanup, including litter removal, turf repair, and restoration of public property.
Cost Recovery by Event Type
Cost recovery expectations are as follows:
Event Type Cost Recovery Goal Amount
City-Produced City bears 100% of costs, offset by any
City-collected event revenues.
Subject to annual
budget appropriation
City-Sponsored City may waive or provide in-kind support for eligible fees and costs, not to exceed a
Council-approved annual appropriation amount for
in-kind or monetary support. Values are based on
the City’s estimated cost of resourcing the event.
Level 1: less than
$2,500
Level 2: more than
$2,500
Applicant Driven City recovers 100% of City Costs associated with the event per the City’s adopted Fee Schedule.
Applicant pays 100%
of City costs
The total value of City support (fee waivers, in‑kind services, and any monetary contribution) for City‑Sponsored shall not exceed: (a) the City Council’s annual budgeted allocation for such support; and (b) the value of the organizer’s own documented contributions to the event.
Fee Waivers and Sponsorship Approval
For purposes of determining the applicable approval level, the value of in-kind City support shall be calculated using the City's fully burdened departmental rates as established in the Master Fee Schedule
Level 1 City Sponsorship (in‑kind support less than $2,500) may be approved by the City Manager, or designee, consistent with Council‑approved criteria and annual budget limits.
Level 2 City Sponsorship (monetary support or in-kind support of more than $2,500) may be granted only by City Council action and must be supported by a written agreement describing roles, responsibilities, insurance, indemnification, and reporting expectations.
All Applicant‑Driven Events shall be subject to full cost recovery and payment of applicable fees, deposits, and charges.
Nothing in this Policy authorizes the City to provide support in violation of constitutional or statutory limitations on gifts of public funds.
Special Event Permit Requirements
A Special Event Permit is required for any Special Event as defined in this Policy, including City-Produced, City-Sponsored, and Applicant-Driven Events.
At minimum, all applicants must submit:
A completed Special Event Permit application.
A site plan or route map showing all event elements.
Insurance certificates and endorsements meeting City insurance requirements. Proof of required external permits (e.g., alcoholic beverage control, health, and fire permits) when applicable.
Timelines
The following are standard minimum submittal timelines, which the City Manager, or designee, may adjust for complexity or resource constraints:
New large-scale or street-closure events: application at least 90 days before the event. Recurring events in good standing: application at least 60 days before the event. Smaller park or facility events without road closures or alcohol: application at least 45 days before the event.
First Amendment–protected expressive activities will be processed in a manner that does not unnecessarily burden free speech and may be subject to shortened timelines consistent with public safety and legal requirements.
Conditions of Approval
Special Event Permits may include reasonable time, place, and manner conditions deemed necessary to protect public health and safety, manage traffic, and minimize neighborhood impacts, including but not limited to:
Limits on event hours and amplified sound.
Requirements for security, emergency medical services, and crowd control. Trash, recycling, and post-event cleanup obligations. Notification of nearby residents and businesses.
Restrictions on alcohol service and sales consistent with law.
Permits may be denied, revoked, or conditioned for reasons including failure to meet criteria, incomplete applications, non-payment of fees, safety concerns, conflicts with other events, or outstanding debts or damages from prior events.
The City Manager, or designee, has discretion to determine the specific operational conditions of a Special Event Permit. Applicants who wish to appeal a permit denial or conditions of approval may request City Council review within 10 business days of the written decision.
V. APPLICABILITY:
This policy applies to any person, group, business, nonprofit, or City department that organizes a qualifying special event on City property—including parks, streets, plazas, facilities, the library, and other community spaces—when the event meets the City’s special event thresholds such as attendance, use of structures, amplified sound, road closures, admission or participation fees, security or law enforcement needs, or alcohol service. The City’s Library & Community Services Department is responsible for administering this policy, coordinating interdepartmental review, issuing conditional and final permits, and ensuring that organizers meet all permit conditions and cost-recovery requirements
VI. RESPONSIBILITY:
The City Manager, or designee, is authorized to adopt administrative procedures, application forms, and internal review processes to implement this Policy, including interdepartmental review, mandatory pre- and post-event meetings for larger events, and enforcement of deadlines, deposits, and penalties for non-compliance.
VII. ATTACHMENTS / REFERENCES:
Sierra Madre Municipal Code Chapter 12.34
SPECIAL EVENTS COST SUMMARY
Fiscal Year 2025 to 2026 Fully Burden Rate
Community Services $109 per hour
Police $201 per hour
Fire $165 per hour
Public Works $103 per hour
SUMMARY BY EVENT
Event Date Event Type
Community
Services
(Prep)
Police Cost
(Event)
Fire Cost
(Event)
Public Works Cost
(Event) Fees Waived Total Known City Cost
SMLL Opening Day Parade 2/22/2025 Applicant Driven $ 1,090.00 $ 1,206.00 $ - $ 412.00 $ 550.00 $ 3,258.00 SMGSA Opening Day Parade 2/23/2025 Applicant Driven $ 1,090.00 $ 1,206.00 $ - $ 412.00 $ 550.00 $ 3,258.00 Wisteria Festival 4/12/2025 Applicant Driven $ 1,090.00 $ 2,311.50 $ - $ 4,429.00 $ 550.00 $ 8,380.50 SM Elementary School Fundraiser 4/25/2025 Applicant Driven $ 1,090.00 $ - $ - $ - $ 891.00 $ 1,981.00 Nursery School Carnival 5/3/2025 Applicant Driven $ 1,090.00 $ - $ - $ - $ 787.00 $ 1,877.00 Friends of the Library Art Fair 5/2/25 - 5/3/2025 Applicant Driven $ 1,090.00 $ - $ - $ 1,030.00 $ 1,425.00 $ 3,545.00 SM Historical Society - Chicken and Ravioli Dinner 5/31/2025 Applicant Driven $ 1,090.00 $ - $ - $ 412.00 $ 533.00 $ 2,035.00 Sierra Madre Dance Center - Back to Dance Kickoff 8/24/2025 Applicant Driven $ 1,090.00 $ - $ - $ - $ 968.00 $ 2,058.00 The Family Room Preschool Fair 9/21/2025 Applicant Driven $ 1,090.00 $ - $ - $ - $ 256.00 $ 1,346.00 Charlie Bell Memorial 10/11/2025 Applicant Driven $ 1,090.00 $ - $ - $ - $ 66.00 $ 1,156.00 SMPFA Fire Prevention Festival & Car Show 11/8/2025 Applicant Driven $ 1,090.00 $ 1,105.00 $ - $ 1,030.00 $ 550.00 $ 3,775.00 Winter Village Festival 12/6/2025 Applicant Driven $ 1,090.00 $ 2,713.50 $ - $ 2,266.00 $ 796.00 $ 6,865.50 YMCA Feed the Children Rally 12/16/2025 Applicant Driven $ 1,090.00 $ 603.00 $ - $ - $ 288.00 $ 1,981.00 Candlelight Walk 12/21/2025 Applicant Driven $ 1,090.00 $ 1,005.00 $ - $ 1,287.50 $ 550.00 $ 3,932.50 Rose Float Viewing 12/31/2025 Applicant Driven $ 1,090.00 $ 2,010.00 $ - $ - $ 550.00 $ 3,650.00 $ 16,350.00 $ 12,160.00 $ - $ 11,278.50 $ 9,310.00 $ 49,098.50 Sierra Madre Fire Department - Pancake Breakfast 10/25/2025 City Produced $ 1,090.00 $ - $ - $ 824.00 N/A $ 1,914.00 Community Services - Latino Heritage Festival 9/13/2025 City Produced $ 1,090.00 $ - $ - $ 824.00 N/A $ 1,914.00 Senior Community Commission Yardsale 6/7/2025 City Produced $ 1,090.00 $ - $ - $ 412.00 N/A $ 1,502.00 Community Services - Concerts in the Park 6/2025-8/2025 City Produced $ 1,090.00 $ - $ - $ 412.00 N/A $ 1,502.00 Community Services - Movies in the Park 6/2025-8/2025 City Produced $ 1,090.00 $ - $ - $ - N/A $ 1,090.00 Senior Community Commission Yardsale 12/1/2025 City Produced $ 1,090.00 $ - $ - $ 412.00 N/A $ 1,502.00 National Night Out 8/1/2025 City Produced $ 1,090.00 $ - $ - $ - N/A $ 1,090.00 Mt Wilson Trail Event 10/4/2025 City Produced $ 1,090.00 $ 1,909.50 $ - $ 1,648.00 N/A $ 4,647.50 Halloween Happenings & Alegria 10/31/2025 City Produced $ 1,090.00 $ 2,010.00 $ 330.00 $ 1,948.00 N/A $ 5,378.00 Fourth of July 7/3/25 - 7/4/2025 City Sponsored $ 1,090.00 $ 1,608.00 $ - $ 5,716.50 N/A $ 8,414.50 $ 10,900.00 $ 5,527.50 $ 330.00 $ 12,196.50 $ - $ 28,954.00 TOTALS
Applicanat Driven
Total Applicant Driven Fee Waivers $ 9,310.00
Total Applicant Driven Police Support and Staff Costs $ 12,160.00 Total Applicant Driven Fire Support and Staff Costs $ - Total Applicant Driven Public Works Support and Staff Costs $ 11,278.50 Total Applicant Driven Community Services Works Support and Staff Costs $ 16,350.00 Total Applicant Driven Support and Staff Costs $ 49,098.50 City Produced
Total City Produced Police Support and Staff Costs $ 5,527.50 Total City Produced Fire Support and Staff Costs $ 330.00 Total City Produced Public Works Support and Staff Costs $ 12,196.50 Total Applicant Driven Community Services Works Support and Staff Costs $ 10,900.00 Total City Produced Support and Staff Costs $ 28,954.00 Total Combined City Support and Staff Costs $ 78,052.50
CITY OF
SIERRA
MADRE
STAFF REPORT
POLICE DEPARTMENT
DATE: April 14, 2026
TO: Honorable Mayor and City Council
FROM: Gustavo Barrientos, Police Chief
By: Julia Homaechevarria, Deputy City Attorney
SUBJECT:
Ordinance No. 1491 Amending Chapters 10.04 (DEFINITIONS), 10.08 (TRAFFIC REGULATIONS), and 10.12 (ADMINISTRATION AND ENFORCEMENT) of Title 10 (VEHICLES AND TRAFFIC) and amending Section 12.24.040 (TRAFFIC REGULATIONS) of Chapter 12.24 (PUBLIC PARKS AND RECREATION CENTERS) of Title 12 (STREETS, SIDEWALKS AND PUBLIC PLACES) of the Sierra Madre Municipal Code– to Define and Regulate Electric Mobility Devices
RECOMMENDATION
It is recommended that the City Council introduce by first reading Ordinance No. 1491, amending the Sierra Madre Municipal Code (SMMC) to include regulations for, and enforcement of, electric mobility vehicles.
SUMMARY
This Ordinance provides definitions for electric mobility devices, consistent with state law and provides regulations to address safety concerns and enforcement mechanisms as ridership continues to grow in popularity. The City Council conducted a first reading at its meeting on March 24, 2026, and provided direction to the City Attorney to make changes to Ordinance 1491. Staff made additional changes as requested and Ordinance No. 1491, as amended, is hereby presented before the City Council for first reading.
For additional information regarding Ordinance No. 1491 as read at the March 24, 2026 meeting, please see Attachment 1.
DISCUSSION & ANALYSIS
At the March 24, 2026, City Council meeting, the City Council considered an amendment to provide regulations and enforcement mechanisms for electric mobility devices. After deliberation, the City Council directed the City Attorney to make changes regarding the regulations of use of electric mobility device (specifically those for sidewalks and motorized scooters), what was referred to as a “central traffic district”, and enforcement for electric mobility devices surrounding impounding devices.
Changes to Sierra Madre Municipal Code Text Amendments
The changes to the regulations and definitions provided by Ordinance 1491 serve the following:
1. Revised regulations specific to motorized scooter – California Vehicle Code (CVC) Section 21235 prohibits motorized scooters from operating on a highway with a speed limit above 25 miles per hour (mph) unless within a bikeway or authorized to do so by a local authority on a highway with a speed limit of up to 35 mph. Section 21235 provides that a 15 mph maximum applies to operation of all motorized scooters on highways and bikeways regardless of a higher speed limit applicable to the highway. Section 21235 also states that motorized scooters shall not operate upon a sidewalk except as necessary to enter or leave adjacent property.
However, Sierra Madre’s only bike lane is on Sierra Madre Blvd from Lima to Michillinda. Therefore, it is impractical to mirror the CVC in both banning use on sidewalks and prohibiting use on roadways without bikeways where the speed limit is above 25 mph. Nonetheless, a scenario may exist where there is no bikeway, the speed limit is above 25 mph, motorized scooter speeds are below the normal speed of traffic in a roadway, the road is too narrow to safely pass a motorized scooter, and no sidewalk is available to them.
Under Section 10.08.240, all electric mobility devices, including motorized scooters, are prohibited from use on sidewalks within the central core area except on driveways and when necessary to avoid hazardous conditions, debris, or other obstacles. Motorized scooters are still subject to the duty to operate an electric mobility device with due care under proposed Section 10.08.240 (C) which includes a provision that a “person operating electric mobility devices must use a reasonable and prudent speed under the conditions then existing—a maximum of 28 mph on roadways and 10 mph on sidewalks.” The proposed ordinance amended the provision specific to motorized scooters within Section 10.08.240 (E) to include required compliance with the CVC speed limit of 15 mph for motorized scooters while also authorizing its use within the roadway where the speed limit is up to 35 mph (extending beyond the CVC’s default of 25 mph). Sierra Madre does not have any posted speed limits above 35 mph, thus the proposed Section 10.08.240 (E) authorizes motorized scooters within the roadway throughout the city despite their maximum speed topping out at 15 mph.
The proposed ordinance also states that motorized scooters shall operate in the roadway or bikeway rather than the sidewalk where practicable and consistent with the provisions of this code. The intent of this last provision is to balance safety concerns for pedestrians and encourage motorized scooters to utilize the roadway when it is safe to do so without implementing a city-wide ban on use in sidewalks.
Given the range of conditions and safety concerns specific to Sierra Madre, City Council may still consider whether to include provisions mirroring CVC in banning use on sidewalks, limiting motorized scooters in the roadway for highways of speeds up to 25 mph, or any other regulations consistent with CVC Section 21235.
2. Change all references of “Central Traffic District” to “Central Core Area” – Current SMMC defines Central Traffic District in Section 10.04.020 and uses this term in Sections 10.08.220 (“Horses prohibited in central traffic district”) and 10.08.230 (“Use of skateboards, etc. in the central traffic district.”). However, the definition of central traffic district is ambiguous and refers back to a resolution from 1976 which is unavailable to the public or elsewhere in Municode. Amendments to the proposed ordinance include deleting 10.04.020 and replacing all references to central traffic district with “central core area” which is also referred to as “Measure V area”. SMMC Section 17.35.050 defines the central core area and the area is clearly defined on the Downtown Area Map included as Attachment 4.
3. Revised language regarding enforcement and seizure to be “storage” rather than “impound” – impound and storage have different meanings based on the agency's control over the property and conditions for its release, with impoundment involving mandatory holding periods and discretionary release authority, while storage permits immediate retrieval upon payment of fees. Per CVC, an illegal e-bike, a motorized scooter, or anything considered a vehicle may be impounded. However, other electric mobility devices may be stored such as during enforcement of an underage rider. The amendments to the proposed ordinance now reflect an authorization to “store or impound” shared mobility devices and electric mobility devices.
4. Revised language regarding exception to prohibition on sidewalks – Proposed SMMC Section
10.08.240 (A) has been amended to reflect a clearer exception to the prohibition for use on sidewalks in the central core area for entering or leaving adjacent property and when necessary to leave the roadway or bikeway to avoid hazardous conditions.
5. Addition of definitions for bikeway and roadway – The proposed definition of “bikeway” reflects the definition from California Streets and Highways Code Section 890.4, meaning “all facilities that provide primarily for, and promote, bicycle travel, which includes bike paths or shared use paths, bike lanes, bike routes, cycle tracks or separated bikeways. The proposed definition of “roadway” reflects the definition from CVC Section 530 as the “portion of a highway or street improved, designed, or ordinarily used for vehicular travel.” The amendments to the proposed ordinance include using this term for consistency where applicable.
6. Revision of reasonable maximum speeds – Under proposed Section 10.08.240 (C) regarding a duty to operate an electric mobility device with due care, the provision for reasonable and prudent speeds has been amended to provide a higher speed limit for electric mobility devices (28 mph on roadways and bikeways and 10 mph on sidewalks), consistent with a natural traffic speed in those setting.
7. Revision of references to bikeways - California Streets and Highways Code Section 890.4 defines “bikeway” to include bike paths, bike lanes, bike routes, and separated bikeways. All references in the proposed ordinance to “bike lane” have been revised to instead refer to the more inclusive term “bikeway”.
8. Helmet requirements for passengers – Proposed Subsection 10.08.240 (F) has been revised for the helmet requirements for an operator of an electric mobility device who is under 18 years of age to also apply to any passengers under 18 years of age. This amendment in consistent with CVC Section 21212.
STRATEGIC PLAN RELATIONSHIP
Goal 4. Create Safe Streets - Ordinance No. 1491 is aligned with Goal 4 (Create Safe Streets) - PS 4.1 (Manage Traffic Patterns/Flows) and PS 4.2 (Encourage Active Modes of Transportation).
ENVIRONMENTAL ANALYSIS
CEQA Project, exempt under: 14 CCR 15061(b)(3)- common sense exemption, because it can be seen with certainty that there is no possibility that the activity may have a significant effect on the environment
FISCAL IMPACT
Apart from the staff time necessary to draft and implement this Ordinance, there is no impact to the General Fund as a result of the recommended action. Some staff time will also be necessary to educate the community and enforce the new ordinance, but this will be absorbed in the current General Fund budget.
Approved by:
___________________________
Michael Bruckner
City Manager
Attachments
1. 3-24-26 Ordinance No. 1491 Staff Report.pdf
2. Ordinance No. 1491.pdf
3. Proposed Amendments to SMMC.pdf
4. Map of Central Core Area.pdf
CITY OF
SIERRA MADRE STAFF REPORT
CITY ATTORNEY
DATE: March 24, 2026
TO: Honorable Mayor and City Council
FROM: Aleks Giragosian, City Attorney
By: Julia Homaechevarria, Deputy City Attorney
SUBJECT:
Ordinance No. 1491 Amending Chapters 10.04 (Definiitons), 10.08 (Traffic Regulaitons), and 10.12 (Administraiton and Enforcement) of Title 10 (Vehicles and Traffic) and Amending Seciton 12.24.040 (Traffic Regulaitons) of Chapter 12.24 (Public Parks and Recreaiton Centers) of Title 12 (Streets, Sidewalks and Public Places) of the Sierra Madre Municipal Code – To include Definiitons and Regulaitons for Electric Mobility Device
RECOMMENDATION
It is recommended that the City Council introduce by first reading Ordinance No. 1491, amending the Sierra Madre Municipal Code (SMMC) to include regulaitons for electric mobility vehicles.
SUMMARY
The City of Sierra Madre has experienced a rise in the number of electric bicycles (“e-bikes”) and other electric mobility devices operaitng on City streets, bike paths, and parks in recent years both as a form of recreaiton and as a means of transportaiton. As ridership has increased, so have complaints and concerns from the community regarding the safe operaiton of these vehicles. The proposed ordinance provides definiitons for these devices consistent with state law and provides regulaitons to address safety concerns. In addiiton to the proposed ordinance, the Sierra Madre Police Department has been coordinaitng and preparing materials to engage in public outreach and educaiton in the community.
DISCUSSION & ANALYSIS
Sierra Madre has a long history of supporitng and celebraitng acitve transportaiton and environmental sustainability. In recent years, the growing popularity of e-bikes, motorized scooters, electrically motorized boards, and low-speed vehicles (together, “ electric mobility devices”), paritcularly among school-aged youth has raised serious safety concerns in the community.
Primary concerns include lack of helmets, operaiton on sidewalks with potenital for pedestrian collisions, high speeds and or behaviors reckless to the seittng, inappropriately parked devices in the right of way, and carrying more passengers than the device was designed for. Of paritcular concern is the potenital for serious injury in e-bike or other electric mobility device accidents. Electric mobility device related injuries are more akin to tradiitonal motor vehicle accidents, including internal bleeding, pelvic fractures, damage to vital organs, and brain trauma. Thus, prompitng the need for regulaiton and enforcement for the safety of the community.
Safety Data
In September 2024, the federal Consumer Product Safety Commission (the “CPSC”) published “Micromobility ProductsRelated Deaths, Injuries, and Hazard Patterns: 2017–2023,” reviewing injuries associated with micromobility vehicles at a naitonal level.[1] The CPSC report found that naitonal micromobility vehicle injuries increased 158% between 2017 to 2023, equaitng to an average annual increase of 26%. The CPSC report also notes that children under 14 accounted for approximately 34% of injuries from 2017 to 2023, nearly double their 18% proporiton of the U.S. populaiton. In terms of scale, the CPSC report idenitfied 373 fataliites associated with micromobility vehicles between 2017 and 2023 and nearly 450,000 emergency department visits associated with micromobility vehicles during the same period.
Similarly, a July 2024 study published by the University of California, San Francisco, analyzed injuries and hospitalizaitons from e-bikes, electric scooters, convenitonal bicycles, and convenitonal scooters from 2017 to 2022 (the “UCSF Study”).[2] The UCSF study idenitfied a significant increase in micromobility injuries during the study period and called for adopiton of addiitonal safety measures. Of paritcular note, the UCSF Study found that electric vehicle riders overall were significantly less likely to wear a helmet at the itme of injury (43% vs. 52%) and alcohol involvement during injury was more common among ebicyclists (7%) than convenitonal bicyclists (4%) and among e-scooter (9%) than scooter riders (3%).
Another study published in July 2024 by the American College of Surgeons looked at e-bike injuries and traffic violaitons throughout California, for the period 2018 to 2023 (the “ACS Study”).[3] The ACS Study found that e-bike injury incidents in California increased 18.6-fold over the 5-year study period, from 184 to 3,429 events. For these same incidents, the severity of injury was higher for e-bikes than for tradiitonal bicycles.
Exisitng California Law
California Vehicle Code Seciton 312.5 defines an “electric bicycle” as a bicycle that is equipped with fully operable pedals and an electric motor that does not exceed 750 watts of power. This code seciton further defines and regulates the various classificaitons of e-bikes as follows:
Table 1 - Exisitng CA E-Bike Regulaitons
Class Descripiton Maximum
Speed
(miles per
hour)
Minimum Age
Requirement
Helmet
Required
Class 1 Low-Speed
Pedal-Assisted
Electric Bicycle
20 mph None Riders <18
years only
Class 2 Low-Speed
ThrottleAssisted
Electric Bicycle
Class 3 Speed PedalAssisted
Electric Bicycle
28 mph[4] 16 years All ages
Other relevant Exisitng California Vehicle Code provisions are summarized below:
Seciton 21200. Electric bicycle riders are subject to all the provisions applicable to the driver of a motor vehicle. This includes prohibiitng a rider from traveling at an unsafe speed for the condiitons and stop sign requirements.
Seciton 21201. Proper equipment is required, including brakes and lighitng equipment at night.
Seciton 21202. Riders must ride as close as pracitcable to the right-hand curb or edge.
Seciton 21204. Riders shall not allow double-riding/ e-bikes shall only transport passengers if there is a seat specifically for the passenger or when using a child safety seat.
Seciton 21212. Riders and passengers under the age of 18 must wear a helmet.
Seciton 21213. Persons under the age of 16 shall not operate Class 3 electric bicycles.
Seciton 24016(d). Prohibits modifying electric bicycles to change speed capacity, unless the mandated classificaiton sitcker appropriately replaces the former label indicaitng lower capacity.
Some high speed devices are outside of the state legal definiiton of electric bicycles despite being marketed as “e-bikes” because of higher speed, inclusion of a throttle, no pedals, or a combinaiton of these factors. Devices with a maximum speed of 30 miles per hour meet the definiiton of “motorized bicycle or moped” and require a valid license to operate.[5] If the device exceeds 30 miles per hour, it is considered a motor-driven cycle and requires an M1 license to operate.[6] Recent State legislaiton has attempted to hold manufacturers accountable and prevent misrepresentaiton of device classes.[7] Assembly Bill No. 2234[8] established the San Diego Electric Bicycle Safety Pilot Program and authorized local agencies within the County of San Diego, to adopt an ordinance or resoluiton that would prohibit a person under 12 years of age from operaitng a Class 1 or Class 2 electric bicycle. This is consistent with guidance from the Consumer Product Safety Commission (CPSC), which recommends that children under the age of 12 not operate any e-bike that travels more than 10 miles per hour.
Under AB 2234, if an ordinance or resoluiton is adopted, the results of those traffic stops and acitons taken must be submitted in a report to the Legislature.
Similarly, AB 1778[9] established the Marin Electric Bicycle Safety Pilot Program for Marin County which authorized local agencies to adopt an ordinance or resoluiton that prohibits a person under 16 years of age from operaitng a class 2 electric bicycle or require a person operaitng a class 2 electric bicycle to wear a bicycle helmet, as specified. This bill also requires a report of the safety impact of this program. The senate floor analysis for AB 1778 notes that “[r]eports back from these pilot programs may help inform how different age limits strike a balance between safety and the benefit of e-bikes in replacing car trips for teenagers.”[10]
Vehicle Code 21 prohibits local agencies from adopitng resoluitons or ordinance regulaitng matters covered under the vehicle code except when the vehicle code expressly allows for it. Vehicle Code Secitons 231, 21100, 21206, and 21207.5 allow ciites to enact ordinances regulaitng the parking and operaiton of electric bicycles, as defined in California Vehicle Code Secitons 231 and 312.5, on pedestrian faciliites, bicycle faciliites, and equestrian, hiking, and recreaitonal trails. Vehicle Code Seciton 21282 allows ciites to enact ordinances regulaitng the itme, place, and manner of the operaiton of electric mobility devices.
Proposed Sierra Madre Municipal Code Amendments
A summary of the proposed amendments to SMMC includes:
1. Amend Seciton 10.12.030 (“Shared mobility device”) in Chapter 10.12 (ADMINISTRATION AND ENFORCEMENT) of Title 10 (VEHICLES AND TRAFFIC). This seciton was adopted in a 2019 ordinance (No. 1408) for bicycles and scooters or any other wheeled device, other than an automobile or motorcycle, that is accessed via an on-demand portal and owned, managed, and maintained by a private enitty for shared use by members of the public (e.g., Lime scooters and bikes, Bird scooters, etc.). The proposed amendment moves the definiiton of a “shared mobility device” to the definiitons in Chapter 10.04 – DEFINITIONS and updates the definiiton to be consistent with CVC.
2. Add Secitons 10.04.200 (“Electric Mobility Device”) and 10.04.210 (“Bicycle”) to Chapter 10.04 (“DEFINITIONS”). “Electric mobility device” include electric bicycles, electric personal assisitve mobility devices (e.g., Segways), electric motorized boards (e.g., electric skateboards/one-wheels), motorized scooters, pocket bikes, and low speed vehicles.
Bicycles are defined separately but CVC definiiton expressly includes e-bikes. Other ciites have referred to what is proposed here as a “electric mobility device” instead as a “Motorized Wheeled Conveyance”[11] or “Electric Micromobility Vehicles”[12].
3. Add Seciton 10.08.240 (“Use of Electric Mobility Devices”) to Chapter 10.08 (“TRAFFIC REGULATIONS”). Establishes prohibiitons and restricitons related to the use, riding, and operaiton of electric mobility devices, including:
a. Sidewalks: Prohibits operaiton of electric mobility devices on sidewalks in the central traffic district & Prohibits operaiton of Class 3 e-bikes on all sidewalks
b. Motorized Scooters: Prohibits operaiton of motorized scooters on sidewalks, on roads without a striped bicycle lane, and on roads where the posted speed limit is 40 miles per hour or greater. c. Duty of care: Requires operaiton of electric mobility devices with due care and at an appropriate speed for the circumstances and condiitons. Clarifies that persons operaitng electric mobility devices on sidewalks shall yield right of-way to persons not operaitng such vehicles. Also includes minimum age limit of 16 years old for Class 3 electric bicycles, consistent with state law.
d. Parks: Clarify that electric mobility devices in parks and other City faciliites are governed by SMMC Seciton
12.24.040.
e. Helmet requirements: Helmets are required for operators/riders under the age of 18 while on any electric mobility device. All ages must wear a helmet while operaitng a Class 3 e-bike.
4. Add Seciton 10.08.250 (“Parking Electric Mobility Devices”) to Chapter 10.08 (“TRAFFIC REGULATIONS”). Establishes prohibiitons and restricitons related to the parking of electric mobility devices.
5. Amend Seciton 10.12.040 (“Traffic regulaitons apply to person riding bicycles or animals”) of Chapter 10.12 (“ADMINISTRATION AND ENFORCEMENT”). Amended to include electric mobility devices and clarificaiton on the regulaitons that apply when a person is dismounted from their electric mobility device.
6. Add Seciton 10.12.090 (“Electric mobility device enforcement”) to Chapter 10.12 (“ADMINISTRATION AND ENFORCEMENT”). Establishes penalites for violaitons and provides for impounding devices abandoned in public rightof-way.
7. Amend Seciton 12.24.040 (“Traffic regulaitons”) of Chapter 12.24 (“PUBLIC PARKS AND RECREATION CENTERS”) of Title 12 (“STREETS, SIDEWALKS AND PUBLIC PLACES”). Broadens the regulaitons within a public park or recreaiton center to include operaiton of an electric mobility device Enforcement
The Sierra Madre Police Department is responsible for both the enforcement and educaiton related to traffic safety, including the safe operaiton of electric mobility devices. The proposed updates to the SMMC aim to reflect the diversificaiton of the electric mobility landscape, consistent with changes at the State level and terms defined in the California Vehicle Code, therefore enabling effecitve enforcement locally.
A violaiton of these proposed regulaitons would result in the following forms of enforcement: Warning 1, Warning 2, an opportunity to take an approved bicycle training safety course in lieu of receiving a citaiton, followed by an administraitve citaiton upon the fourth incident. Potenital bike safety and training courses to be issued as part of the 3 rd
violaiton are being
invesitgated, but may include the Electric Bike Safety and Training Course developed by the California Highway Patrol.[13] Next Steps
If the City Council introduces the ordinance by first reading on March 24th, staff anitcipates bringing it back for a second reading and adopiton on April 14th, to be effecitve May 14, 2026 (30 days after second reading).
The Sierra Madre Police Department developed a PowerPoint on e-bike safety and is working collaboraitvely on engaging the public through outreach and educaiton. A public educaiton campaign includes in-person educaiton campaigns at schools, as well as virtual resources the city may choose to consider such as informaiton on the city website, social media positngs, and tradiitonal media outreach. Staff are working with bike safety specialist John Lloyd on a public outreach message regarding safety for cyclists and drivers, encouraging acitve modes of transportaiton.
Should the ordinance be approved, it will be presented as part of the messaging for Community Bike Ride Day, which is on April 18, 2026.
STRATEGIC PLAN RELATIONSHIP
Ordinance No. 1491 is aligned with Goal 4 (Create Safe Streets) – PS 4.1 (Manage Traffic Patterns/Flow) and PS 4.2 (Encourage Acitve Modes of Transportaiton).
ENVIRONMENTAL ANALYSIS
The proposed aciton does not consittute as a project under the California Environmental Quality Act (“CEQA”), based on Seciton 15061(b)(3) of the CEQA Guidelines, as it can be determined with certainty that it will have no impact on the environment.
FISCAL IMPACT
Apart from the staff itme necessary to draft and implement this Ordinance, there is no impact to the General Fund as a result of the recommended aciton. Some staff itme will be necessary to educate the community and enforce the new ordinance, but this will be absorbed in the current General Fund budget. [1] Tark, James, “Micromobility-Related Deaths, Injuries, and Hazard Patterns” U.S. Consumer Product Safety Commission, September 2024. Online at https://www.cpsc.gov/s3fs-public/Micromobility-Products-Related-Deaths-Injuries-and-HazardPatterns_2017-2023.pdf [2] Fernandez AN, Li KD, Patel HV, et al. Injuries With Electric vs Convenitonal Scooters and Bicycles. JAMA Netw Open. 2024;7(7):e2424131. doi:10.1001/jamanetworkopen.2024.24131. Online at https://jamanetwork.com/journals/jamanetworkopen/fullaritcle/2821387 [3] Maa, J., Doucet, J., Ignacio, R., Alfrey, E., “Electric Bikes Are Emerging as Public Health Hazard” American College of Surgeons Bulleitn, July/August 2024. Online at https://www.facs.org/for-medical-professionals/news-publicaitons/news-andaritcles/bulleitn/2024/julyaugust-2024-volume-109-issue-7/electric-bikes-are-emerging-as-public-health-hazard/ [4] Any e-bike that assists the rider over 28 mph is not street legal as an “electric bicycle” and must stay off roads, sidewalks and mulit-use trails and paths.
[5] CVC § 406.
[6] CVC § 405.
[7] Such as Assembly Bill 1774 and Senate Bill 1271.
[8] Online at https://leginfo.legislature.ca.gov/faces/billNavClient.xhtml?bill_id=202320240AB2234 [9] Online at https://leginfo.legislature.ca.gov/faces/billTextClient.xhtml?bill_id=202320240AB1778 [10] 05/29/2024 Senate Floor Analysis at Page 6.
[11] Anaheim Municipal Code Seciton 14.72.020.
[12] Chula Vista Municipal Code Chapter 10.73.
[13] Online at rise.aritculate.com/share/yB3Hip8AYzOGdY0dqnd42mQ3k0c6Jza1#/.
Approved by:
___________________________
Michael Bruckner
City Manager
Attachments
1. Ord 1491 Electric Mobility Devices(434710.2).pdf
2. Electric Mobility Device Code Amendments(438410.3).pdf 441096.1
ORDINANCE NO. 1491
AN ORDINANCE OF THE CITY OF SIERRA MADRE,
CALIFORNIA, AMENDING CHAPTERS 10.04
(DEFINITIONS), 10.08 (TRAFFIC REGULATIONS), AND
10.12 (ADMINISTRATION AND ENFORCEMENT) OF TITLE
10 (VEHICLES AND TRAFFIC) AND AMENDING
CHAPTER 12.24 (PUBLIC PARKS AND RECREATION
CENTERS) OF TITLE 12 (STREETS, SIDEWALKS AND
PUBLIC PLACES) OF THE SIERRA MADRE MUNICIPAL
CODE – TO INCLUDE DEFINITIONS AND REGULATIONS
FOR ELECTRIC MOBILITY DEVICES
RECITALS
WHEREAS, California Vehicle Code Sections 21100, 21206, and 21207.5 allow cities to enact ordinances regulating the parking and operation of electric bicycles, as defined in California Vehicle Code Sections 231 and 312.5, on pedestrian facilities, bicycle facilities, and equestrian, hiking, and recreational trails; and WHEREAS, California Vehicle Code Section 21282 allows cities to enact ordinances regulating the time, place, and manner of the operation of electric personal assistive mobility devices, as defined in California Vehicle Code Section 313, for the purpose of assuring the safety of pedestrians, including seniors, persons with disabilities, and others using sidewalks, bicycle paths, pathways, trails, bicycle lanes, streets, roads, and highways; and
WHEREAS, California Vehicle Code Section 21100 allows cities to enact ordinances regulating the operation of electrically motorized boards, as defined in California Vehicle Code Section 313.5, so long as such regulations do not duplicate or conflict with California Vehicle Code regulations of electrically motorized boards at California Vehicle Code Sections 21290 through 21296; and WHEREAS, California Vehicle Code Section 21225 allows cities to enact ordinances to regulate the registration, parking, and operation on pedestrian or bicycle facilities and local city streets and highways of motorized scooters, as defined in California Vehicle Code Section 407.5, so long as that regulation is not in conflict with the California Vehicle Code; and
WHEREAS, California Vehicle Code Section 21266 allows cities to enact ordinances to restrict or prohibit the use of low-speed vehicles, as defined in California Vehicle Code Section 385.5, and may prohibit operation of low-speed vehicles in the roadway when acting as the primary traffic enforcement; and WHEREAS, the City of Sierra Madre intends to promote the safety of persons using electric bicycles, electric personal assistive mobility devices, electrically motorized 441096.1
boards, motorized scooters, and other similar vehicles (defined herein as “Electric Mobility Devices”) while maximizing recreational and active transportation opportunities and fully exempting disabled persons operating electric mobility devices from the proposed regulations; and
WHEREAS, the City Council has considered the gravity of potential injuries to persons and properties against the practicability and cost of implementing measures that would protect against the risk of such injuries; and WHEREAS, the City Council has determined that the proposed regulations represent reasonable measures and enforcement mechanisms that can be implemented to promote the safe and efficient use of sidewalks, bicycle paths, pathways, trails, and bicycle lanes in the City.
THEREFORE, THE CITY COUNCIL OF THE CITY OF SIERRA MADRE, CALIFORNIA, DOES ORDAIN AS FOLLOWS:
SECTION 1. Recitals. The Recitals above are true and correct and incorporated herein by this reference.
SECTION 2. Deletion. Section 10.04.020 (“Central traffic district”) is deleted from Chapter 10.04 (“DEFINITIONS”) of Title 10 (“VEHICLES AND TRAFFIC”) of the Sierra Madre Municipal Code.
SECTION 3. Amendment. Section 10.12.030 (“Shared mobility device”) of Chapter
10.12 (“ADMINISTRATION AND ENFORCEMENT”) of Title 10 (“VEHICLES AND TRAFFIC”) of the Sierra Madre Municipal Code is amended to read as follows, with additions denoted by underlined text and deletions denoted by struck-through text:
10.12.030 Shared mobility device.
A. Purpose. The purpose of this section is to prohibit shared mobility devices with dockless technology from being abandoned in the public right-of-way or on public property, or offered for use anywhere in the city by a private entity, so as to allow for adequate pedestrian traffic flow and to ensure the public health, safety and welfare of the city.
B. Definition.
"Dockless technology" systems consist of devices, such as bicycles or scooters that do not require fixed docking stations for users to receive or return units. "Shared mobility device" means any wheeled device, other than an automobile or motorcycle, that is powered by a motor or other power source, or to be powered by human propulsion; is accessed via an on-demand portal, whether a smartphone application, membership card, or similar method; is operated by a private entity that owns, manages, and maintains devices for shared use by members of the public; and is available to members of the public in unstaffed, self-service locations, except for those locations which are designated by the city. Holds the same meaning as defined in Section 10.04.200. Shared mobility device does not include any power-driven device designed primarily for use by an individual with a mobility disability for the main purpose of indoor, or of both indoor or outdoor movement. 441096.1
C. Prohibition.
1. It is unlawful to park, leave standing, leave lying, abandon, or otherwise place a shared mobility device with dockless technology in a public right-of-way or on public property anywhere within the city.
2. It is unlawful for a private entity to provide or offer for use a shared mobility device with dockless technology anywhere within the city.
D. Violations.
1. Any violation of this section is declared to be a public nuisance and is further subject to the administrative citation and criminal enforcement provisions of this code.
2. Police officers, those city employees designated by the city manager, and any party contracted by the city to specifically store or impound shared mobility devices are authorized to store or impound any shared mobility device that has been offered for use, abandoned and/or placed in a public right-of-way or on public property in violation of this chapter.
3. Any device not retrieved within thirty calendar days of notice shall be subject to disposal.
4. Impound of any device shall be subject to an impound fee established by city council through separate resolution.
SECTION 4. Addition. Sections and 10.04.015 (“Bicycle”), 10.04.020 (“Bikeway”),
10.04.162 (“Roadway”), 10.04.085 (“Electric Mobility Device”) are added to Chapter
10.04 (“DEFINITIONS”) of Title 10 (“VEHICLES AND TRAFFIC”) of the Sierra Madre Municipal Code to read as follows:
10.04.015 Bicycle
“Bicycle” has the same meaning as in California Vehicle Code Section 231, which expressly includes ebikes.
10.04.020 Bikeway.
“Bikeway” has the same meaning as in California Streets and Highways Code Section 890.4, meaning all facilities that provide primarily for, and promote, bicycle travel, which includes bike paths or shared use paths, bike lanes, bike routes, cycle tracks or separated bikeways.
10.04.162 Roadway.
“Roadway” means the portion of a highway or street improved, designed, or ordinarily used for vehicular travel.
10.04.085 Electric mobility device.
A. “Electric mobility device” includes the following, each as defined in the California Vehicle Code, as it may be amended from time to time:
1. “Electric bicycle” or “E-Bike” has the same meaning as in California Vehicle Code Section 312.5, meaning a bicycle equipped with fully operable pedals and an electric motor of less than 750 watts. Classifications of electric bicycles are as follows:
a. “Class 1” has the same meaning given to such term in California Vehicle Code Section 312.5(a)(1), meaning a bicycle equipped with a motor that provides assistance only when the rider is pedaling, and that ceases to provide assistance when the bicycle reaches the speed of 20 miles per hour, and that is not capable of providing assistance to reach speeds greater than 20 miles per hour.
441096.1
b. "Class 2” has the same meaning given to such term in California Vehicle Code Section 312.5(a)(2), meaning a bicycle equipped with a motor that may be used exclusively to propel the bicycle, and that is not capable of providing assistance when the bicycle reaches the speed of 20 miles per hour.
c. “Class 3” has the same meaning given to such term in California Vehicle Code Section 312.5(a)(3), meaning a bicycle equipped with a motor that provides assistance only when the rider is pedaling, and that ceases to provide assistance when the bicycle reaches the speed of 28 miles per hour and is equipped with a speedometer.
2. “Electric personal assistive mobility device” has the same meaning as in California Vehicle Code Section 313, as it may be amended from time to time, meaning a self-balancing, nontandem two-wheeled device, that is not greater than 20 inches deep and 25 inches wide and can turn in place, designed to transport only one person, with an electric propulsion system averaging less than 750 watts (1 horsepower), the maximum speed of which, when powered solely by a propulsion system on a paved level surface, is no more than 12.5 miles per hour.
3. “Electrically motorized board” has the same meaning as in California Vehicle Code Section 313.5, as it may be amended from time to time, meaning a wheeled device with a floorboard designed to be stood upon when riding that is not greater than 60 inches deep and 18 inches wide, that is designed to transport only one person, and that has an electric propulsion system averaging less than 1,000 watts, the maximum speed of which, when powered solely by a propulsion system on a paved level surface, is no more than 20 miles per hour, but which may also be powered by human propulsion.
4. “Motorized scooter” has the same meaning as in California Vehicle Code Section 407.5(a), as it may be amended from time to time, meaning any two- wheeled device that has handlebars, has either a floorboard that is designed to be stood upon when riding or a seat and footrests in place of the floorboard, and is powered by an electric motor. This device may also be designed to be powered by human propulsion. For purposes of this section, a motorcycle, as defined in Section 400, a motor-driven cycle, as defined in California Vehicle Code Section 405, or a motorized bicycle or moped, as defined in California Vehicle Code Section 406, is not a motorized scooter.
5. “Pocket bike” has the same meaning as in California Vehicle Code Section 473(a), meaning a two-wheeled device having a seat or saddle for the use of the rider that is not designated or manufactured for highway use. A pocket bike does not include an off-highway motorcycle as defined by California Vehicle Code Section 436.
6. “Low speed vehicle” has the same meaning as in California Vehicle Code Section 385.5(a), as meaning a motor vehicle that has four wheels, can attain speeds between 20 miles per hour and 25 miles per hour on a paved level surface, and that has a gross vehicle weight of less than 3,000 pounds. A “low-speed vehicle” does not mean a golf cart as defined in California Vehicle Code Section 345.
B. “Electric mobility device” does not include mopeds as defined in California Vehicle Code Section 406, electric motorcycles as defined in California Vehicle Code Section 400, or other motor vehicles subject to registration and motor vehicle insurance requirements. “Electric mobility device” also does not include any mobility devices operated by any disabled persons for mobility or similar uses.
C. “Shared mobility device” means an electrically motorized board as defined in Section 313.5 of the Vehicle Code, motorized scooter as defined in Section 407.5 of the Vehicle Code, electric bicycle as defined in Section 312.5 of the Vehicle Code, bicycle as defined in Section 231 of the Vehicle Code, or other similar personal transportation device, except as provided in subdivision (b) of Section 415 of the Vehicle Code, that is made available to the public by a shared mobility service provider for shared use and transportation in exchange for financial compensation via a digital application or other electronic or digital platform.
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SECTION 5. Addition. Sections 10.08.240 (“Use of Electric Mobility Devices”) is added to Chapter 10.08 (“TRAFFIC REGULATIONS”) of Title 10 (“VEHICLES AND TRAFFIC”) of the Sierra Madre Municipal Code to read as follows:
10.08.240 Use of Electric Mobility Devices.
A. Sidewalks. No person shall operate an electric mobility device upon sidewalks in the central core area, as defined in 17.35.050, except:
1. on any area designated as a driveway or as necessary to enter or leave adjacent property; and
2. when reasonably necessary to leave the roadway or bikeway to avoid hazardous conditions, debris, or other obstacles.
B. No person shall operate an electric mobility device upon any equestrian, hiking or recreational trail. Nothing herein shall be deemed to prohibit operation of any electric bicycle upon any bikeway, bicycle trail, or any other location where a standard bicycle is permitted.
C. Duty to operate electric mobility devices with due care. All persons operating an electric mobility device must exercise due care under the circumstances and conditions then existing. Operating an electric mobility device in a manner that endangers or is likely to endanger persons or property is prohibited.
1. A person operating an electric mobility devices must use a reasonable and prudent speed—a maximum of 28 mph on roadways and 10 mph on sidewalks.
2. No person shall operate an electric mobility device in a manner it was not designed for, including carrying passengers when not intended for carrying passengers.
3. Persons operating electric mobility devices on sidewalks shall yield right of-way to persons not operating such vehicles.
4. No person operating an electric mobility device shall attempt to perform any acrobatic trick or stunt, including intentionally lifting one or more wheels into the air, while riding on a roadway or bikeway.
5. No person under the age of 16 may operate a class 3 electric bicycle, as required by California Vehicle Code Section 21213.
6. A person operating an electric mobility device must comply with all posted signage and City rules governing the use of paths, trails, parks, and other facilities.
7. No person shall operate an electric mobility device in a manner that violates California Vehicle Code or regulations within this code.
E. Motorized Scooters. Use of motorized scooters must comply with a 15 mph maximum speed, as required by California Vehicle Code Section 22411. A person may operate a motorized scooter in a roadway where the posted speed limit is up to 35 mph. Motorized scooters shall operate in the roadway or bikeway rather than the sidewalk where practicable and consistent with provisions of this code.
F. Helmets required.
1. No person under 18 years of age may operate or ride as a passenger upon any electric mobility device unless that person is wearing a properly fitted and fastened bicycle helmet, as required by California Vehicle Code Sections 21212, 21213, and 21235.
2. All persons operating a Class 3 electric bicycle must wear a properly fitted and fastened bicycle helmet in accordance with California Vehicle Code Section 21213.
G. Parks. Electric mobility devices in parks and other City facilities is governed by 12.24.040 of this code.
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SECTION 6. Addition. Section 10.08.250 (“Parking electric mobility devices”) is added to Chapter 10.08 (“TRAFFIC REGULATIONS”) of Title 10 (“VEHICLES AND TRAFFIC”) of the Sierra Madre Municipal Code to read as follows:
10.08.250 Parking electric mobility devices.
A. No person shall park or leave any electric mobility device upon any street, alley, bikeway, sidewalk in the central core area or adjacent to any place of public assembly in such a manner as to obstruct or hinder the free passage of pedestrians or other vehicles or devices permitted to use the same.
B. No person shall park or leave any electric mobility device within a crosswalk, loading zones, marked ADA-accessible parking spaces, or within a curb parallel to a bus stop.
SECTION 7. Amendment. Section 10.12.040 (“Traffic regulations apply to person riding bicycles or animals”) of Chapter 10.12 (“ADMINISTRATION AND ENFORCEMENT”) of Title 10 (“VEHICLES AND TRAFFIC”) of the Sierra Madre Municipal Code is amended to read as follows, with additions denoted by underlined text and deletions denoted by struck-through text:
10.12.040 Traffic regulations apply to persons riding bicycles or animals.
A. Every person riding an electric mobility device or bicycle or riding or driving an animal upon a highway has all of the rights and shall be subject to all of the duties applicable to the driver of a vehicle by this chapter.
B. Whenever traffic control devices indicate no right- or left-hand turn or U-turn is permitted, no person operating an electric mobility device shall disobey the direction of any such sign, except where such person dismounts to make such turn.
C. At all times that a person is dismounted from the electric mobility device, bicycle, or animal in their immediate possession, such person shall then obey the regulations applicable to pedestrians.
SECTION 8. Addition. Section 10.12.090 (“Electric mobility device enforcement”) is added to Chapter 10.12 (“ADMINISTRATION AND ENFORCEMENT”) of Title 10 (“VEHICLES AND TRAFFIC”) of the Sierra Madre Municipal Code to read as follows:
10.12.090 Electric mobility device enforcement.
A. Any violation of this code’s regulations for electric mobility devices, is declared to be a public nuisance and is further subject to the administrative citation procedures under Chapter 1.18 of this code.
B. Police officers, those city employees designated by the city manager, and any party contracted by the city to specifically store or impound electric mobility devices are authorized to store or impound any electric mobility device that has been abandoned and/or placed in a public right-of-way or on public property in violation of this chapter.
1. Any device not retrieved within thirty calendar days of notice shall be subject to disposal.
2. Impound of any device shall be subject to an impound fee established by city council through separate resolution.
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C. In the event the operator of the electric mobility device is a juvenile, officers will make every effort to contact the parent(s) or responsible guardian(s) of the said operator and advise them of the nature of the violation. This shall occur at the time of the stop or as soon as practical.
D. Each parent or legal guardian having custody and control of a minor who is issued an administrative citation for violation of this chapter shall be jointly and severally liable with such minor for payment of the administrative fine.
SECTION 9. Amendment. Section 12.24.040 (“Traffic regulations”) of Chapter 12.24 (“PUBLIC PARKS AND RECREATION CENTERS”) of Title 12 (“STREETS, SIDEWALKS AND PUBLIC PLACES”) of the Sierra Madre Municipal Code is amended to read as follows, with additions denoted by underlined text and deletions denoted by struck-through text:
12.24.040 Traffic regulations.
It is unlawful for any person to commit or permit any of the hereinafter specified acts in any public park or recreation center in the city:
A. To fail to comply with all applicable provisions of the State Motor Vehicles Traffic laws in regard to equipment and operation of vehicles together with such regulations as are contained in this and other city ordinances;
B. To drive a vehicle, or operate an electric mobility device in any park at a speed greater than is reasonable or prudent, having due regard for the traffic on, and the surface and width of, roadway, and in any event at a speed in excess of ten miles per hour; C. To ride or drive any bicycle, electric mobility device, or motor vehicle elsewhere than on roads, trails or driveways, provided for that purpose;
D. To park or stand a bicycle or vehicle in other than a designated parking area, and such use shall be in accordance with posted directions thereat;
E. To fail to observe carefully all traffic signs indicating speed, direction, caution, stopping or parking, and all others posted for proper control and to safeguard life and property; F. The recreation director, or other authorized representative of the community services commission, city manager or police chief, may close or barricade any traffic and all park roads, driveways or parking areas at any time or direct traffic thereon as may be necessary.
SECTION 10. Amendment. Section 10.08.220 (“Horses prohibited in central traffic district”) of Chapter 10.08 (“TRAFFIC REGULATIONS”) of Title 10 (“VEHICLES AND TRAFFIC”) of the Sierra Madre Municipal Code is amended to read as follows, with additions denoted by underlined text and deletions denoted by struck-through text:
10.08.220 Horses prohibited in central core area traffic district.
No person shall ride, lead or drive a horse in the central core area as defined in Section
17.35.050. central traffic district of the city as depicted in Exhibit A attached to the ordinance codified in this section and kept on file in office of the city clerk. The central traffic district was established by the city council in Resolution No. 76-38.
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SECTION 11. Amendment. Section 10.08.230 (“Use of skateboards, etc. in the central traffic district”) of Chapter 10.08 (“TRAFFIC REGULATIONS”) of Title 10 (“VEHICLES AND TRAFFIC”) of the Sierra Madre Municipal Code is amended to read as follows, with additions denoted by underlined text and deletions denoted by struckthrough text:
10.08.230 Use of skateboards, etc. in the central core area traffic district.
A. No person shall operate or use any skateboard, roller skates, roller blades, or other similar device upon:
1. Any roadway or sidewalk in the central core areatraffic district;
2. Any parking lot, sidewalk, walkway, or other portion of the buildings, property, or premises of the Sierra Madre City Hall, located at 232 West Sierra Madre Boulevard; the Sierra Madre Public Library, located at 440 West Sierra Madre Boulevard; the Sierra Madre Fire Department, located at 242 West Sierra Madre Boulevard; and the Sierra Madre Police Department, located at 242 West Sierra Madre Boulevard and any other place specified by resolution of the city council and identified by signs making references to this section.
B. A person violating subsection A of this section shall be punishable as follows:
1. A first violation within a twelve-month period shall be an infraction punishable by a fine of not more than one hundred dollars.
2. A second violation within a twelve-month period shall be an infraction punishable by a fine of not more than two hundred dollars.
3. A third violation within a twelve-month period shall be an infraction punishable by a fine of not more than five hundred dollars.
4. A fourth or further violation within a twelve-month period shall be a misdemeanor punishable, as provided in Section 1.12.010 of this code.
SECTION 12. CEQA. These code amendments are exempt from environmental review under the California Environmental Quality Act because they are regulatory and enforcement measures that will not result in any direct or indirect physical impacts on the environment, and which are further exempted from review under the California Environmental Quality per California Code of Regulations, title 14, section 15321, which exempts enforcement of laws, general rules, standards, and objectives administered or adopted by the agency from environmental review.
SECTION 13. Severability. If any sections, subsections, subdivisions, paragraph, sentence, clause or phrase of this Ordinance or any part hereof or exhibit hereto is for any reason held to be invalid, such invalidity shall not affect the validity of the remaining portions of this Ordinance or any part thereof or exhibit thereto. The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause or phrase hereof, irrespective of the fact that anyone or more sections, subsections, subdivisions, paragraph, sentences, clauses or phrases be declared invalid.
SECTION 14. Certification. Pursuant to Government Code Section 36932, the City Clerk shall certify the passage, approval, and adoption of this Ordinance by the City Council.
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SECTION 15. Publication. Pursuant to Government Code Section 36933, the City Clerk shall cause this Ordinance to be published or posted.
SECTION 16. Records. Pursuant to Government Code Section 40801, proof of certification and publication shall be entered in the book of Ordinances of the City Council.
SECTION 17. Effective Date. Pursuant to Government Code Section 36937, this Ordinance shall take effect thirty days after its adoption.
PASSED, APPROVED, AND ADOPTED this 14th day of April, 2026. __________________________
Kristine Lowe, Mayor
I HEREBY CERTIFY that the foregoing Ordinance was introduced by first reading on the ___ day of ______ 2026, and duly adopted at a regular meeting held on the ___ day of ______ 2026, by the City Council of the City of Sierra Madre, California, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAINED:
___________________________
Laura Aguilar, City Clerk
10.04.015 Bicycle
“Bicycle” has the same meaning as in California Vehicle Code Section 231, which expressly includes e-bikes.
10.04.020 Central traffic district.
"Central traffic district" means all streets and portions of streets within the area as may be prescribed by resolution of the city council.
10.04.020 Bikeway
“Bikeway” has the same meaning as in California Streets and Highways Code Section 890.4, meaning all facilities that provide primarily for, and promote, bicycle travel, which includes bike paths or shared use paths, bike lanes, bike routes, cycle tracks or separated bikeways.
10.04.162 Roadway
“Roadway” means the portion of a highway or street improved, designed, or ordinarily used for vehicular travel.
10.04.085 Electric mobility device.
A. “Electric mobility device” includes the following, each as defined in the California Vehicle Code, as it may be amended from time to time:
1. “Electric bicycle” or “E-Bike” has the same meaning as in California Vehicle Code Section 312.5, meaning a bicycle equipped with fully operable pedals and an electric motor of less than 750 watts.
Classifications of electric bicycles are as follows:
a. “Class 1” has the same meaning given to such term in California Vehicle Code Section 312.5(a)(1), meaning a bicycle equipped with a motor that provides assistance only when the rider is pedaling, and that ceases to provide assistance when the bicycle reaches the speed of 20 miles per hour, and that is not capable of providing assistance to reach speeds greater than 20 miles per hour. b. "Class 2” has the same meaning given to such term in California Vehicle Code Section 312.5(a)(2), meaning a bicycle equipped with a motor that may be used exclusively to propel the bicycle, and that is not capable of providing assistance when the bicycle reaches the speed of 20 miles per hour.
c. “Class 3” has the same meaning given to such term in California Vehicle Code Section 312.5(a)(3), meaning a bicycle equipped with a motor that provides assistance only when the rider is pedaling, and that ceases to provide assistance when the bicycle reaches the speed of 28 miles per hour and is equipped with a speedometer.
2. “Electric personal assistive mobility device” has the same meaning as in California Vehicle Code Section 313, as it may be amended from time to time, meaning a self-balancing, nontandem twowheeled device, that is not greater than 20 inches deep and 25 inches wide and can turn in place, designed to transport only one person, with an electric propulsion system averaging less than 750 watts (1 horsepower), the maximum speed of which, when powered solely by a propulsion system on a paved level surface, is no more than 12.5 miles per hour.
3. “Electrically motorized board” has the same meaning as in California Vehicle Code Section 313.5, as it may be amended from time to time, meaning a wheeled device with a floorboard designed to be stood upon when riding that is not greater than 60 inches deep and 18 inches wide, that is designed to transport only one person, and that has an electric propulsion system averaging less than 1,000 watts, the maximum speed of which, when powered solely by a propulsion system on a paved level surface, is no more than 20 miles per hour, but which may also be powered by human propulsion.
4. “Motorized scooter” has the same meaning as in California Vehicle Code Section 407.5(a), as it may be amended from time to time, meaning any two- wheeled device that has handlebars, has either a floorboard that is designed to be stood upon when riding or a seat and footrests in place of the floorboard, and is powered by an electric motor. This device may also be designed to be powered by human propulsion. For purposes of this section, a motorcycle, as defined in Section 400, a motordriven cycle, as defined in California Vehicle Code Section 405, or a motorized bicycle or moped, as defined in California Vehicle Code Section 406, is not a motorized scooter.
5. “Pocket bike” has the same meaning as in California Vehicle Code Section 473(a), meaning a twowheeled device having a seat or saddle for the use of the rider that is not designated or manufactured for highway use. A pocket bike does not include an off-highway motorcycle as defined by California Vehicle Code Section 436.
6. “Low speed vehicle” has the same meaning as in California Vehicle Code Section 385.5(a), as meaning a motor vehicle that has four wheels, can attain speeds between 20 miles per hour and 25 miles per hour on a paved level surface, and that has a gross vehicle weight of less than 3,000 pounds.
A “low-speed vehicle” does not mean a golf cart as defined in California Vehicle Code Section 345.
B. “Electric mobility device” does not include mopeds as defined in California Vehicle Code Section 406, electric motorcycles as defined in California Vehicle Code Section 400, or other motor vehicles subject to registration and motor vehicle insurance requirements. “Electric mobility device” also does not include any mobility devices operated by any disabled persons for mobility or similar uses.
C. “Shared mobility device” means an electrically motorized board as defined in Section 313.5 of the Vehicle Code, motorized scooter as defined in Section 407.5 of the Vehicle Code, electric bicycle as defined in Section 312.5 of the Vehicle Code, bicycle as defined in Section 231 of the Vehicle Code, or other similar personal transportation device, except as provided in subdivision (b) of Section 415 of the Vehicle Code, that is made available to the public by a shared mobility service provider for shared use and transportation in exchange for financial compensation via a digital application or other electronic or digital platform.
10.08.220 Horses prohibited in central core area traffic district.
No person shall ride, lead or drive a horse in the central core area as defined in Section 17.35.050. central traffic district of the city as depicted in Exhibit A attached to the ordinance codified in this section and kept on file in office of the city clerk. The central traffic district was established by the city council in Resolution No. 76-38.
10.08.230 Use of skateboards, etc. in the central core area traffic district.
A. No person shall operate or use any skateboard, roller skates, roller blades, or other similar device upon:
1. Any roadway or sidewalk in the central core areatraffic district;
2. Any parking lot, sidewalk, walkway, or other portion of the buildings, property, or premises of the Sierra Madre City Hall, located at 232 West Sierra Madre Boulevard; the Sierra Madre Public Library, located at 440 West Sierra Madre Boulevard; the Sierra Madre Fire Department, located at 242 West Sierra Madre Boulevard; and the Sierra Madre Police Department, located at 242 West Sierra Madre Boulevard and any other place specified by resolution of the city council and identified by signs making references to this section.
B. A person violating subsection A of this section shall be punishable as follows:
1. A first violation within a twelve-month period shall be an infraction punishable by a fine of not more than one hundred dollars.
2. A second violation within a twelve-month period shall be an infraction punishable by a fine of not more than two hundred dollars.
3. A third violation within a twelve-month period shall be an infraction punishable by a fine of not more than five hundred dollars.
4. A fourth or further violation within a twelve-month period shall be a misdemeanor punishable, as provided in Section 1.12.010 of this code.
10.08.240 Use of Electric Mobility Devices.
A. Sidewalks. No person shall operate an electric mobility device upon sidewalks in the central core area, as defined in 17.35.050, except:
1. on any area designated as a driveway or as necessary to enter or leave adjacent property; and
2. when reasonably necessary to leave the roadway or bikeway to avoid hazardous conditions, debris, or other obstacles.
B. No person shall operate an electric mobility device upon any equestrian, hiking or recreational trail.
Nothing herein shall be deemed to prohibit operation of any electric bicycle upon any bikeway, bicycle trail, or any other location where a standard bicycle is permitted.
C. Duty to operate electric mobility devices with due care. All persons operating an electric mobility device must exercise due care under the circumstances and conditions then existing. Operating an electric mobility device in a manner that endangers or is likely to endanger persons or property is prohibited.
1. A person operating an electric mobility device must use a reasonable and prudent speed under the conditions then existing—a maximum of 28 mph in roadways and bikeways and 10 mph on sidewalks.
2. No person shall operate an electric mobility device in a manner it was not designed for, including carrying passengers when not intended for carrying passengers.
3. Persons operating electric mobility devices on sidewalks shall yield right of-way to persons not operating such vehicles.
4. No person operating an electric mobility device shall attempt to perform any acrobatic trick or stunt, including intentionally lifting one or more wheels into the air, while riding on a highway or bikeway.
5. No person under the age of 16 may operate a class 3 electric bicycle, as required by California Vehicle Code Section 21213.
6. A person operating an electric mobility device must comply with all posted signage and City rules governing the use of paths, trails, parks, and other facilities.
7. No person shall operate an electric mobility device in a manner that violates California Vehicle Code or regulations within this code.
E. Motorized Scooters. Use of motorized scooters must comply with a 15 mph maximum speed, as required by California Vehicle Code Section 22411. A person may operate a motorized scooter in a roadway where the posted speed limit is up to 35 mph. Motorized scooters shall operate in the roadway or bikeway rather than the sidewalk where practicable and consistent with provisions of this code.
F. Helmets required.
1. No person under 18 years of age may operate or ride as a passenger upon any electric mobility device unless that person is wearing a properly fitted and fastened bicycle helmet, as required by California Vehicle Code Sections 21212 and 21235.
2. All persons operating a Class 3 electric bicycle must wear a properly fitted and fastened bicycle helmet in accordance with California Vehicle Code Section 21213.
G. Parks. Electric mobility devices in parks and other City facilities is governed by 12.24.040 of this code.
10.08.250 Parking electric mobility devices.
A. No person shall park or leave any electric mobility device upon any street, alley, bikeway, sidewalk in any business district or adjacent to any place of public assembly in such a manner as to obstruct or hinder the free passage of pedestrians or other vehicles or devices permitted to use the same.
B. No person shall park or leave any electric mobility device within a crosswalk, loading zones, marked ADAaccessible parking spaces, or within a curb parallel to a bus stop.
10.12.030 Shared mobility device.
A. Purpose. The purpose of this section is to prohibit shared mobility devices with dockless technology from being abandoned in the public right-of-way or on public property, or offered for use anywhere in the city by a private entity, so as to allow for adequate pedestrian traffic flow and to ensure the public health, safety and welfare of the city.
B. Definition.
"Dockless technology" systems consist of devices, such as bicycles or scooters that do not require fixed docking stations for users to receive or return units.
"Shared mobility device" means any wheeled device, other than an automobile or motorcycle, that is powered by a motor or other power source, or to be powered by human propulsion; is accessed via an on-demand portal, whether a smartphone application, membership card, or similar method; is operated by a private entity that owns, manages, and maintains devices for shared use by members of the public; and is available to members of the public in unstaffed, self-service locations, except for those locations which are designated by the city. Holds the same meaning as defined in Section 10.04.200. Shared mobility device does not include any power-driven device designed primarily for use by an individual with a mobility disability for the main purpose of indoor, or of both indoor or outdoor movement.
C. Prohibition.
1. It is unlawful to park, leave standing, leave lying, abandon, or otherwise place a shared mobility device with dockless technology in a public right-of-way or on public property anywhere within the city.
2. It is unlawful for a private entity to provide or offer for use a shared mobility device with dockless technology anywhere within the city.
D. Violations.
1. Any violation of this section is declared to be a public nuisance and is further subject to the administrative citation and criminal enforcement provisions of this code.
2. Police officers, those city employees designated by the city manager, and any party contracted by the city to specifically store or impound shared mobility devices are authorized to store or impound any shared mobility device that has been offered for use, abandoned and/or placed in a public right-of-way or on public property in violation of this chapter.
3. Any device not retrieved within thirty calendar days of notice shall be subject to disposal.
4. Impound of any device shall be subject to an impound fee established by city council through separate resolution.
10.12.040 Traffic regulations apply to persons riding bicycles or animals.
A. Every person riding an electric mobility device or bicycle or riding or driving an animal upon a highway has all of the rights and shall be subject to all of the duties applicable to the driver of a vehicle by this chapter.
B. Whenever traffic control devices indicate no right- or left-hand turn or U-turn is permitted, no person operating an electric mobility device shall disobey the direction of any such sign, except where such person dismounts to make such turn.
C. At all times that a person is dismounted from the electric mobility device, bicycle, or animal in their immediate possession, such person shall then obey the regulations applicable to pedestrians.
10.12.090 Electric mobility device enforcement.
A. Any violation of this code’s regulations for electric mobility devices, is declared to be a public nuisance and is further subject to the administrative citation and criminal enforcement provisions of this code.
B. Police officers, those city employees designated by the city manager, and any party contracted by the city to specifically store or impound electric mobility devices are authorized to store or impound any electric mobility device that has been abandoned and/or improperly parked in a public right-of-way or on public property in violation of this chapter.
1. Any device not retrieved within thirty calendar days of notice shall be subject to disposal.
2. Impound of any device shall be subject to an impound fee established by city council through separate resolution.
C. In the event the operator of the electric mobility device is a juvenile, officers will make every effort to contact the parent(s) or responsible guardian(s) of the said operator and advise them of the nature of the violation. This shall occur at the time of the stop or as soon as practical.
D. Each parent or legal guardian having custody and control of a minor who is issued an administrative citation for violation of this chapter shall be jointly and severally liable with such minor for payment of the administrative fine.
12.24.040 Traffic regulations.
It is unlawful for any person to commit or permit any of the hereinafter specified acts in any public park or recreation center in the city:
A. To fail to comply with all applicable provisions of the State Motor Vehicles Traffic laws in regard to equipment and operation of vehicles together with such regulations as are contained in this and other city ordinances;
B. To drive a vehicle or operate an electric mobility device in any park at a speed greater than is reasonable or prudent, having due regard for the traffic on, and the surface and width of, roadway, and in any event at a speed in excess of ten miles per hour; C. To ride or drive any bicycle, electric mobility device, or motor vehicle elsewhere than on roads, trails or driveways, provided for that purpose;
D. To park or stand a bicycle or vehicle in other than a designated parking area, and such use shall be in accordance with posted directions thereat;
E. To fail to observe carefully all traffic signs indicating speed, direction, caution, stopping or parking, and all others posted for proper control and to safeguard life and property;
F. The recreation director, or other authorized representative of the community services commission, city manager or police chief, may close or barricade any traffic and all park roads, driveways or parking areas at any time or direct traffic thereon as may be necessary.
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Downtown Area Map
Memorial Park
City Hall
City of Sierra Madre (Downtown Overlay Zone) 0 200 400 800 1,200 1,600 Feet
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Prepared by Development Services Staff, 02/02/2009
CITY OF
SIERRA
MADRE
STAFF REPORT
CITY MANAGER'S OFFICE
DATE: April 14, 2026
TO: Honorable Mayor and City Council
FROM: Miguel Hernandez, Assistant City Manager
By: Sophia Conchas, Administrative Analyst
SUBJECT:
Resolution No. 26-29 Rescinding Resolution No. 26-16 and Provide Direction on Funding the Downtown Parking Study
RECOMMENDATION
It is recommended that the City Council adopt Resolution No. 26-29 rescinding Resolution No. 26-16 and provide direction on funding the Downtown Parking Study.
SUMMARY
On March 24, 2026, the City Council adopted Resolution No. 26-16 authorizing a supplemental budget appropriation from the Downtown Assessment District for the Downtown Parking Study. Following consultation with the City's district engineer, NBS Government Finance Group, staff has determined that this appropriation is outside the statutory scope of authorized improvements under the Landscaping and Lighting Act of 1972 (Streets and Highways Code §22500 et seq.). Furthermore, the FY 2025-26 adopted Capital Improvement Budget included an appropriation of District funds for the Mariposa and Auburn Parking Lot Resurfacing Project. Although the FY 2025- 26 Engineer’s Report included a line item for "Parking Lot Maintenance" it has been determined that this budget was not intended for this use. This report requests corrective action to rescind the District appropriation for the Downtown Parking Study and provide direction on the use of General Fund reserves to fund the parking study should the City Council wish to proceed.
DISCUSSION & ANALYSIS
The City of Sierra Madre Downtown Landscaping and Lighting Maintenance Assessment District was established on January 26, 2021, consolidating four prior special assessment districts. The District is authorized and operates under the Landscaping and Lighting Act of 1972.
Parking Lot Improvements (FY 2025-26 Budget)
The FY 2025-26 Adopted Budget included a capital appropriation of $73,500 from District Fund 32012 for Downtown City Parking Lot Improvements. This appropriation funded resurfacing and related work at the Auburn Avenue and Mariposa Avenue public parking lots. That work has been completed and the funds have been expended.
Downtown Parking Study (City Council Action — March 24, 2026) At its March 24, 2026 regular meeting, the City Council approved an appropriation of $50,000 from District Fund for a Downtown Parking Study covering parking utilization, EV charger siting, striping, and wayfinding within the downtown district boundaries. Staff subsequently consulted with NBS Government Finance Group, the City's district engineer, regarding the statutory eligibility of both expenditures. NBS has advised as follows:
Under Streets and Highways Code §22525, "improvement" is defined as landscaping, lighting, ornamental structures, appurtenant facilities (including grading, curbs, gutters, sidewalks, and paving), and park or recreational improvements. Parking lots and parking infrastructure are not enumerated as authorized improvements.
While §22525(d) allows improvements "appurtenant" to authorized improvements, including paving and grading, this provision applies only where such work is necessary for the maintenance or servicing of an authorized improvement (e.g., landscaping or lighting within a parking lot). General parking lot resurfacing, crack filling, and seal coating fall outside this scope.
Similarly, a parking utilization and planning study, while scoped within district boundaries, does not constitute an authorized improvement or an incidental expense directly tied to an authorized improvement under §22526.
FY 2025-26 Engineers Report & Public Works Operating Budget NBS has confirmed that the "Parking Lot Maintenance" line item in the FY 2025-26 Engineer's Reports was intended to cover only landscaping, trees, and lighting within the parking lots, not the parking surface itself, and that this distinction was discussed at district formation but was not clearly reflected in subsequent budget descriptions.
NBS will update the Engineer's Report language for FY 2026-27 to clarify this scope.
The expenditure of District funds for parking lot resurfacing was made in good faith based on an adopted budget, prior staff guidance, and an ambiguous Engineer's Report language. No finding of impropriety is made or implied; however, to restore the District fund to its proper balance and ensure fiscal compliance, the Finance Department is charging this expense to the General Fund. The FY 2025-26 Public Works Department operating budget has sufficient funding for this expense, and no additional appropriation is required.
Downtown Assessment Fund & Next Steps
Upon further review of Downtown Assessment District Fund expenses, it was discovered that City legal fees unrelated to the assessment district were also being charged to the Fund. Staff is working on correcting this issue as well through administrative changes. No further City Council action is required for this.
As reported, the Downtown Parking Study cannot be funded through the use of District Funds. Should the City Council still wish to proceed with the study, a supplemental appropriation from the General Fund is required to move forward with the study. If the City Council does not authorize the funds, the study will be tabled and no further action is needed.
STRATEGIC PLAN RELATIONSHIP
This item supports the City’s goals related to fiscal responsibility, transparency, and compliance with applicable regulations.
ENVIRONMENTAL ANALYSIS
Not a CEQA Project under: 14 CCR 15378(b)(4)- government fiscal activities
FISCAL IMPACT
The charges to the Downtown Assessment District Fund are being adjusted administratively and no further City Council action is required. Because the Downtown Parking Study is not an applicable use of District Funds, should the City Council still wish to proceed with the study, it is recommended that an a supplemental appropriation be authorized from the General Fund Reserve. The City Council can amend Resolution No. 26-29 as necessary.
Approved by:
___________________________
Michael Bruckner
City Manager
Attachments
1. Resolution 26-29.pdf
RESOLUTION NO. 26-29
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SIERRA
MADRE RESCINDING A BUDGET APPROPRIATION FROM THE
DOWNTOWN ASSESSMENT DISTRICT FOR THE SIERRA MADRE
DOWNTOWN PARKING STUDY.
WHEREAS, the City Council (the "City Council") of the City of Sierra Madre (the "City") has authority to approve budget appropriations and amendments pursuant to applicable law and City policy; and
WHEREAS, on February 24, 2026, the City Council adopted Resolution No. 26-16 approving a budget appropriation in the amount of $49,995 from the Downtown Assessment District (Fund 32012) for the Sierra Madre Downtown Parking Study; and WHEREAS, the City Council has determined that it is appropriate to rescind the previously approved budget appropriation;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SIERRA MADRE DOES RESOLVE AS FOLLOWS:
SECTION 1. The City Council hereby rescinds the budget appropriation in the amount of $49,995 from the Downtown Assessment District (Fund 32012) for the Sierra Madre Downtown Parking Study, as previously approved by Resolution No. 26-19.
SECTION 2. The funds shall be returned to the available fund balance of the Downtown Assessment District (Fund 32012).
APPROVED AND ADOPTED this 14th day of April, 2026
CITY OF SIERRA MADRE:
APPROVED AS TO FORM:
]
Kristine Lowe, Mayor
_________________________________________
Aleks Giragosian, City Attorney
I, LAURA AGUILAR, CITY CLERK of the City of Sierra Madre do hereby certify that the foregoing Resolution 26-29 was adopted at a Regular Meeting of the City Council of the City of Sierra Madre held on the 14th day of April, 2026, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Sierra Madre, California, this 14th day of April, 2026 ______________________
Laura Aguilar, City Clerk