Sierra Madre City Council
May 27, 2026

CITY OF
SIERRA
MADRE

CITY COUNCIL

SPECIAL MEETING
AGENDA
Mayor Kristine Lowe | Mayor Pro Tem Gene Goss
Council Member Edward Garcia | Council Member Kelly Kriebs | Council Member Robert Parkhurst Wednesday, May 27, 2026, 5:30 PM
City Council Chambers, 232 W. Sierra Madre Blvd.

AMERICANS WITH DISABILITIES ACT
Pursuant to the Americans with Disabilities Act, persons with a disability who require a disability related modification or accommodation in order to participate in a meeting, including auxiliary aids or services, may request such modification or accommodation from the City Clerk at (626) 355-7135. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to the meeting.

PUBLIC COMMENT & ACCESS
The Brown Act provides the public with an opportunity to make public comments at any public meeting. As an alternative, public comment may be submitted by e-mail to [email protected] by 3:00PM on the day of the meeting. Emails will be acknowledged at the City Council meeting, filed into public record, and scanned onto the City website for public review.

A copy of the posted agenda and a live video stream of the meeting can be found on the City’s website at sierramadreca.gov , on Foothills Media website at foothillsmedia.org/sierramadre, and broadcast on Government Access Channel 3 (Spectrum).

If you require special assistance to participate in this meeting, please contact the City Clerk’s Office at (626) 355- 7135 at least 48 hours prior to the meeting.

CODE OF CONDUCT
The purpose of a City Council meeting is to conduct City business. Members of the public that behave in a manner that interrupts or obstructs the City Council’s ability to conduct City business may be asked to leave the meeting.

Any and all demonstrations which disrupt, interrupt, or obstruct the City Council’s ability to conduct City business are prohibited. No signs, posters, or other large objects shall be brought into the Council Chambers or other meeting place if doing so would disrupt, disturb, or otherwise impede the orderly course of the meeting.

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE
A. Council Member Parkhurst

3. ROLL CALL OF CITY COUNCIL MEMBERS
Kristine Lowe, Mayor
Gene Goss, Mayor Pro Tem
Edward Garcia, Council Member
Kelly Kriebs, Council Member
Robert Parkhurst, Council Member

4. SUPPLEMENTAL INFORMATION FROM CITY CLERK REGARDING AGENDA ITEMS

5. PUBLIC COMMENT
Any person wishing to speak before the City Council is asked to complete a Speaker Card and provide it to the City Clerk prior to the start of the meeting. Speakers are generally limited to three (3) minutes per person and time may not be delegated; any changes to the allotted time will be announced prior to the Public Comment period.

Under the Brown Act, the City Council is prohibited from discussing or taking action on any item not listed on the posted agenda.

Addressing the City Council from the audience is not permitted; all comments addressing the Council must be made from the podium. Only public comment made from the podium will be recognized by the City Council and entered into public record.

6. DISCUSSION ITEMS
A. Budget Study Session - Budget Overview
Recommendation: Provide Direction
Not a CEQA Project under: 14 CCR 15378(b)(4)- government fiscal activities.

B. Budget Study Session - Sierra Madre Police Department Recommendation: Provide Direction
Not a CEQA Project under: 14 CCR 15378(b)(4)- government fiscal activities.

C. Budget Study Session - Sierra Madre Fire Department
Recommendation: Provide Direction
Not a CEQA Project under: 14 CCR 15378(b)(4)- government fiscal activities.

D. Budget Study Session - Public Works
Recommendation: Provide Direction
Not a CEQA Project under: 14 CCR 15378(b)(4)- government fiscal activities.

E. Budget Study Session - Capital Improvement Projects
Recommendation: Provide Direction
Not a CEQA Project under: 14 CCR 15378(b)(4)- government fiscal activities.

F. Budget Study Session - Planning and Community Preservation Recommendation: Provide Direction
Not a CEQA Project under: 14 CCR 15378(b)(4)- government fiscal activities.

G. Budget Study Session - Library and Community Services Recommendation: Provide Direction
Not a CEQA Project under: 14 CCR 15378(b)(4)- government fiscal activities.

H. Budget Study Session - Finance
Recommendation: Provide Direction
Not a CEQA Project under: 14 CCR 15378(b)(4)- government fiscal activities.

I. Budget Study Session - City Manager's Office
Recommendation: Provide Direction
Not a CEQA Project under: 14 CCR 15378(b)(4)- government fiscal activities.

7. ITEMS FOR FUTURE AGENDAS

8. ADJOURNMENT
The City Council will adjourn to a Special Meeting on May 28, 2026.

Date Posted: May 22, 2026
FY 2027 BUDGET STUDY

SESSIONS
MAY 27 & 28, 2026
Michael Bruckner, City Manager
Harry Wong, Finance Director

BUDGET STUDY SESSIONS
MAY 27, 2026 MAY 28, 2026
General Fund Overview
Police Department
Fire Department
Public Works Operating
• Maintenance
• Water
• Sewer
Five Year Capital Improvement Plan
Planning & Community Preservation
Library & Community Services
Finance
City Manager’s Office
• Administration
• Human Resources
• City Clerk
• Information Technology

BUDGET PRESENTATION OVERVIEW
 ANNUAL BUDGET PROCESS
 CITYWIDE BUDGET OVERVIEW
 GENERAL FUND: FY 2025-26 YEAR-END BUDGET UPDATE
 GENERAL FUND: FY 2026-27 PROPOSED BUDGET
 FISCAL CHALLENGES & ISSUES

BUDGET PROCESS
January-February
FY2025-26 Mid-Year
Review – Budget is
trued-up
February - March
Budget Kick-Off Process
Begins – Introduce all
upcoming budget
policies and budget
savings target and
goals for the City
March
Department budget
requests are due
second week of March
Budget Preparation Timeline
April
Finance meets with City
Manager and Department
Heads to discuss
preliminary budget
decisions
May
City Manager Proposed
Budget Prepared and
Presented to Council
June
Proposed Budget Adoption
May
Proposed budget
established - Budget
Study Session(s) held to
receive input and
feedback from the
general public and
Council

CITYWIDE BUDGET

OVERVIEW

BACKGROUND
Historically, Sierra Madre has been facing structural deficits but the year end results are indicative of that issue. What is the cause? City has been trying to cut services and budgets for many years Critical programs and services are not properly funded Employee compensation is lagging behind labor market
For FY 2026-27, staff is tasked to start keep and beef up services as compared to FY 2025-26 (Status Quo+). How can this be done? FY 2026 – 27 BUDGET CHALLENGES
Competing Priorities:
Additional staffing needs citywide
Aging infrastructures in need of update or replace
Aging equipment/vehicle/machinery, which are either nonfunctioning or expensive to maintain City programs/projects needs funding to start/resume/
maintain
FY 2026 – 27 BUDGET CHALLENGES
Fiscal Challenges
Built-out City, small population, and a small sales tax basis of $1.5M Full-Service City that has its own Police, Fire, Library, and Utilities General Fund had a budget deficit of $1.5M in FY 2025-26 Inflation has driven up costs of all supplies and services It is difficult to recruit and retain talent if we do not remain competitive
Health and Riks Insurance costs continue to rise higher and faster than other costs
Retirement costs continue to grow. As of 6/30/25 the combined Pension and OPEB UAL was at $9.3M
FY 2026 – 27 BUDGET CHALLENGES
Administrative Challenges
Budget is prepared manually, City needs better budget technology Chart of Accounts (COA) was not developed to budget for Internal Service Funds (ISFs) and Capital Improvement Projects (CIPs) sufficiently.
Budget and COA do not reflect organizational realities. ISFs were set up for ISF allocation to the fund level, not department level which does not show full true costs of department operations. Non-departmental costs, such as retirement and debt services, were being absorbed in a single-nebulous cost center.

BUDGET REALIGNMENT
To prepare a budget that properly reflect the City’s organizational structure, the following budget reorganizations have occurred:
 Dissolved legacy departments and established a City Manager’s Office (CMO) with the following divisions:
 Administration
 City Clerk
 Human Resources & Risk Management
 Information Technology
 Dissolved the Financial Services Division within the former ASD and Made it a stand-alone Finance Department
 Combined Library and Community Services departments into one Library & Community Services Department
 Established a “Non-Departmental” budget for retirement and debt service costs

BUDGET REALIGNMENT
Changes to the ISF allocation to better allocate ISF Costs:
 Added a new ISF-Equipment/Vehicle/Machinery Replacement Fund to budget for equipment replacement
 Allocate ISF expenditures to departments (instead of just allocate ISFs on the fund level)
 City will need to do a new cost allocation plan

BUDGET REQUESTS
 Department’s submitted over nearly $4.0M in new
requests for positions, contracts, equipment, services, and other items
 Proposed budget includes $1.5M in enhancements
(Status Quo+)
 $1.1M in One-Time Requests, $400K in Ongoing

BUDGET REQUESTS NOT RECOMMENDED
 Add 1.0 FTE Human Resources Manager
 Add 2.0 FTE Police Patrol Officers
 Add 1.0 FTE Police Lieutenant
 Reclassifications/market adjustments of various
positions (FT/PT)
 Facilities Master Plan
 Enhanced Public Outreach Services

BUDGET ENHANCEMENT SUMMARY
General Fund Admin ISF IT ISF Special Rev. Sewer Fund Water Fund One Time Ongoing One Time One Time One Time One Time One Time $ 490,000 $ 402,758 $ 127,500 $ 160,400 $ 58,900 $ 150,000 $ 156,000 $1.1M in One-Time Requests, $400K in Ongoing

POSITION CHANGES
 Add 1.0 FTE Deputy Fire Chief (new)
 Add 0.45 FTE P/T Library Technician
 Reclass 1.0 FTE Assistant Planner to Associate Planner  Reclass 1.0 FTE Community Services Supervisor to
Community Services Manager
 Reclass 1.0 FTE Management Analyst to Library Services Manager
FY 2025-26 YEAR END UPDATE
FY 26 GENERAL FUND

YEAR END UPDATE
FY 2025-26
Adopted
Budget
FY 2025-26
Projected
Year-End
(Unaudited)
Beginning Fund Balance $14,464,311 $14,002,864
Revenues $18,047,100 $18,869,497
Expenditures ($19,516,716) ($18,829,207)
Operating Surplus (Deficit) $(1,469,616) $40,290
Ending Fund Balance $12,994,695 $14,043,154
 Beginning General Fund balance at
$14.0M (audited 06/30/25 fund
balance), $461K lower than the $14.5M
beginning fund balance per the FY25-
26 Adopted Budget
 Projected revenues are up by 4.6% or
$822K compared to the FY 2025-26
Adopted Budget
 Projected expenditures are down by

3.5% or $688K compared to the FY
2025-26 Adopted Budget
 FY2025-26 is projected to end with a
small surplus of $40K, instead of $1.5M
deficit, resulting a projected ending
General Fund balance at $14.0M.

FY 26 CITYWIDE

YEAR END UPDATE
 Projected governmental revenues
are up by $7.6M or 36.6%
compared to the FY 2025-26
Adopted Budget
 Projected governmental
expenditures are down by $5.2M or

16.6% compared to the FY 2025-26
Adopted Budget
 Projected proprietary revenues are
up by $576K or 4.1% compared to
the FY 2025-26 Adopted Budget
 Projected proprietary expenditures
are down by $3.1M or 21.1%
compared to the FY 2025-26
Adopted Budget
FY 2026-27 PROPOSED BUDGET
FY 27 CITYWIDE

PROPOSED BUDGET
 Proposed governmental revenues
are up by $1.3M or 6.3% compared
to the FY 2025-26 Adopted Budget
 Proposed governmental
expenditures are down by $5.8M or

18.7% compared to the FY 2025-26
Adopted Budget
 Proposed proprietary revenues are
up by $2.7M or 19.3% compared to
the FY 2025-26 Adopted Budget
 Proposed proprietary expenditures
are up $6.2M or 41.8% compared to
the FY 2025-26 Adopted Budget
FY 27 PROPOSED

GENERAL FUND BUDGET
FY 2025-26
Adopted Budget
FY 2026-27
Proposed
Budget
$ Change % Change
Revenues
Property Tax $9,466,000 $9,982,528 $516,528 5.5%
Utility Users Tax 3,229,000 3,597,900 368,900 11.4%
Sales Tax 1,408,000 1,501,954 93,954 6.7%
Franchise Fees 550,000 605,000 55,000 10.0%
Business License 93,000 60,000 (33,000) (35.5)%
Charges for Services 860,500 918,000 57,500 6.7%
Fines and Forfeits 62,000 68,000 6,000 9.7%
Licenses and Permits 1,625,000 2,328,000 703,000 43.3%
Other Revenues 753,600 576,000 (177,600) (23.6)%
Transfers In 0 25,000 25,000 100.0%
Total Revenues $18,047,100 $19,662,382 $1,615,282 9.0%
Expenditures
Salaries & Benefits $12,113,848 $12,484,213 $370,365 3.1% Maintenance & Operations 6,266,000 6,850,813 584,813 9.3% Capital Outlays 900,000 1,140,130 240,130 26.7%
Bond/Loan Service Payments 0 0 0 0.0%
Transfers Out - CIP 160,000 160,000 0 0.0%
Transfers Out - Other 176,868 175,000 (1,868) (1.1)%
Total Expenditures $19,516,716 $20,810,156 $1,193,440 6.1% FY 27 PROPOSED

GENERAL FUND BUDGET
FY 2025-26
Projected
Year-End
(Unaudited)
FY 2026-27
Proposed Budget
Beginning Fund Balance $14,002,864 $14,043,154
Revenues $18,869,497 $19,662,382
Expenditures ($18,829,207) ($20,810,156)
Operating Surplus (Deficit) $40,290 $(1,147,774)
Ending Fund Balance $14,043,154 $12,895,380

FIVE YEAR GENERAL FUND

REVENUE ESTIMATES BY CATEGORY

FIVE YEAR GENERAL FUND

EXPENDITURE BUDGET BY CATEGORY
FY 27 GENERAL FUND

REVENUE BUDGET BY CATEGORY
PROP TAX, 9,982,528 ,
51%
UUT, 3,597,900 , 18%

FRANCHISE FEE,
605,000 , 3%
SALES TAX, 1,501,954 ,
8%

CHARGES FOR SVC,
918,000 , 5%

LIC AND PERMITS,
2,328,000 , 12%
OTHER REV, 704,000 ,
3% TRANSFER IN, 25,000 ,
0%
FY 2027 GENERAL FUND

EXPENDITURE BUDGET BY CATEGORY

SALARY & BENEFIT,
11,326,441 , 54% MAINT & OPER,
6,850,814 , 33%
TRANSFER OUT, 335,000
, 2%
UAL, 1,157,772 , 6% CAP OUTLAY, 1,140,130 ,
5%
FY2027 GENERAL FUND

EXPENDITURE BUDGET BY

DEPARTMENT

CITY ATTORNEY,
199,200 , 1% ELECTED AND APPOINTED,
48,462 , 0% COMM SERVICES,
536,737 , 3%
FIRE, 5,429,217 , 26%
POLICE, 6,888,597 , 34%
LIBRARY, 1,196,362 , 6%
NON-DEPT, 1,157,772 , 6%
CM OFFICE, 100,000 ,
0%
PLANNING, 2,843,103 , 14%
FINANCE, 166,944 , 1%

PUBLIC WORKS,
1,908,762 , 9%

ONGOING BUDGET CHALLENGES
Short-Term
The FY 2026-27 proposed budget does not include any COLA adjustments. City is entering into labor negotiations. Measure GL on June 2, 2026
Reserve funding within the newly created ISF-Equip/Veh/Mach Replacement (e.g., $1M new fire engine soon) Longer-Term
City has a small population (will not change) and sales tax basis (this can be changed/improved). Need to find ways to enhance the sales tax basis.
Fiscal flexibility to respond to the unknown (e.g. natural disasters, recession, supply chain disruptions)

FISCAL ISSUES AND

CHALLENGES

BUDGET STUDY SESSIONS
MAY 27, 2026 MAY 28, 2026
General Fund Overview
Police Department
Fire Department
Public Works Operating
• Maintenance
• Water
• Sewer
Five Year Capital Improvement Plan
Planning & Community Preservation
Library & Community Services
Finance
City Manager’s Office
• Administration
• Human Resources
• City Clerk
• Information Technology

BUDGET PRESENTATIONS & RECONCILIATION

QUESTIONS
Michael Bruckner, City Manager
Harry Wong, Finance Director

SIERRA MADRE

POLICE DEPARTMENT
FY 2027 PROPOSED

OPERATING BUDGET
Gustavo Barrientos, Chief of Police
WHAT WE DO The Sierra Madre Police Department is
dedicated to professionalism and service.

We act in the interest of justice and the
well-being of our community by providing
professional, compassionate, and
responsive law enforcement services

POLICE DEPARTMENT ORG CHART
FY 2026 KEY

ACCOMPLISHMENTS
Enhanced Department Staffing
Strengthened hiring practices and recruitment efforts
have led to the successful onboarding of highly
qualified, experienced personnel, enhancing overall
team effectiveness and service delivery.

Modernized Equipment
Continued investment in modern equipment
replacement enhanced officer safety and
effectiveness by acquiring updated PepperBall
launchers, 40mm launchers, rifles, protective helmets,
and improved lighting equipment.

Facility Enrichments
Improved operational efficiency, organization,
employee wellness, and overall workplace
functionality through upgraded lighting, ergonomic
workspaces, improved storage solutions, and facility
modernization.

FY 2026 KEY

ACCOMPLISHMENTS
Expansion of Community Outreach
Expanded community outreach and collaboration
opportunities for youth, residents, and local businesses through educational programs and engagement
initiatives. Established the City’s first Explorer Club in partnership with Greater Los Angeles Scouting
America and launched the first Community Police
Academy. Public safety education through
participation and enhanced social media
engagement.

Organization and Accountability Measures
Implemented across multiple divisions, including
Investigations, Patrol, Dispatch, Records, and
supervisory staff, resulting in more structured
processes and improved workflow efficiency. Focused
on increased auditing and compliance measures,
ensuring greater accountability and adherence to
department standards and procedures.

FY 2027 PROPOSED
POLICE

DEPARTMENT

OPERATING
BUDGET
$5,469,000
$5,746,741
$7,290,120
$-
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
$7,000,000
$8,000,000
FY 2026
Adopted
FY 2026
Amended
FY 2027
Proposed

EXPENDITURE
BUDGET
The Police Department anticipates a nearly

8.5% increase in expenditures driven by new
equipment purchases, service
enhancements like PUSD Crossing Guards
MOU and SGVCOG Bear Management
Program, and increased cost of services like
Pasadena Humane Society.

Additionally, in FY 2027, department budgets
are now carrying their fully-allocated costs
of central services; however these figures
are not of allocated charges.

8.5%
Risk Management &
Internal Controls
Accountability, compliance,
and operational police
operations focused on
professionalism and service.

Continued proactive policing
strategies.

Transparency
Enhance the City’s public
image through expanded
social media and website
content, reports, and data.

Public Information
Provide crime stats and realtime public safety updates, bulletins, and traffic initiatives.

FY 2027 POLICE DEPT WORK PLAN
BUDGET
ENHANCEMENTS Less Lethal Equipment Replacement: Tasers – ($125,000) This implementation will support secure authentication to Microsoft 365 for City Hall and Police staff. This initiative aligns with FBI Criminal Justice Information Services (CJIS) Security Policy requirements, including multi-factor authentication, access control, and audit logging for systems that may handle sensitive law enforcement data via email and collaboration tools Replacement Police Firearm Ownership – ($35,000)
Discounted purchase program, providing modern and reliable equipment that improves accuracy, safety, and long-term operational efficiency through individual ownership
SGVCOG Bear Management Program - ($25,000)
A California Fish and Wildlife biologist will track, monitor, and respond to bear activity assigned to the foothill area.

BUDGET ENHANCEMENT SUMMARY

ITEM ONE-TIME ONGOING TOTAL
Taser Replacement Program $125,000 - $125,000
Firearm Replacement Program $35,000 - $35,000
SGVCOG Bear Management Program $25,000 $25,000
TOTAL $160,000 $25,000 $185,000

STRATEGIC PLAN

CORRELATION
Public Safety Objective: Maintain a Safe and Secure
Community
Goal 2- Enhance and Provide a Mechanism to Maintain
Excellent Police Service
- PS 2.1: Optimal Staffing
- PS 2.3: Properly Equip the Police Department
Community Enrichment Objective: Promote Unparalleled
Quality of Life with an Engaged and Collaborative Culture Goal 2: Improve Communication & Collaboration
CE 2.1/ 2.3: Information Hub and Collaboration

QUESTIONS
Gustavo Barrientos, Chief of Police
Vernoica Saucedo, Police Captain
Positions (FTE) Expenditures Revenues Net

FY 25-26 Adopted Budget 23.00 $ 5,469,000 $ - $ 5,469,000 Base Adjustments
One-Time Prior Year Expenditures and Revenues Deleted
United Tactical Systems, LLC (Pepperball) $ (7,900) $ - $ (7,900) Power's Office Furniture $ (6,500) $ - $ (6,500)
One-Time Prior Year Expenditures and Revenues $ (14,400) $ - $ (14,400) Adjustments to Costs of Ongoing Activities
Salary and Benefit Adjustment $ 268,399 $ - $ 268,399
Allocated Charges $ 1,356,421 $ - $ 1,356,421
Booking Charges $ (5,000) $ - $ (5,000)
Pasadena Humane Society Contract Increase $ 5,700 $ - $ 5,700 PUSD Crossing Guard Services MOU $ 25,000 $ - $ 25,000
Adjustments to Costs of Ongoing Activities 0.00 $ 1,650,520 $ - $ 1,650,520 Total FY 26-27 Base Budget 23.00 $ 7,105,120 $ - $ 7,105,120 Budget Enhancements
Firearm Replacement Program $ 35,000 $ 35,000 $ -
SGVCOG Regional Bear Management Program $ 25,000 $ - $ 25,000 Taser Replacement Program $ 125,000 $ 125,000 $ -
Total Budget Enhancements 0.00 $ 185,000 $ 160,000 $ 25,000 Total FY 26-27 Proposed Budget 23.00 $ 7,290,120 $ 160,000 $ 7,130,120 Police Department Budget Reconciliation

SIERRA MADRE

FIRE DEPARTMENT
FY 2027 PROPOSED

OPERATING BUDGET
Brent Bartlett, Fire Chief
WHAT WE DO The Sierra Madre Fire
Department is dedicated to
remaining a progressive, cost-
effective, and innovative fire
department that ensures a safe
and inclusive environment for
our community through
exceptional customer service.

VISION
WHAT WE DO The Sierra Madre Fire
Department is committed to
protecting life, property, and our
environment through
compassionate service.

MISSION
WHAT WE DO Honor – adhering to the highest
standard, both morally and ethically.

Integrity – based on trust and
accountability through service.

Compassion – treating everyone with
kindness and empathy.

Respect – to self and community,
maintaining a department
of teamwork and growth.

CORE VALUES

FIRE DEPARTMENT ORG CHART
FY 2026 KEY

ACCOMPLISHMENTS
Paramedic Subscription Upgrade
Implement Family, Business and Modest Income Plan.

Building & Fire Code Adoption
The City adopted the 2025 editions of the Building &
Fire Code, ensuring alignment with state-mandated
construction, safety, and fire prevention standards.
2025 Local Hazard Mitigation Plan Adoption
The City adopted the 2025 Local Hazard Mitigation
Plan (LHMP), updating the City’s hazard assessment
and mitigation strategies to maintain FEMA
compliance and eligibility for future hazard mitigation funding opportunities.

FY 2026 KEY

ACCOMPLISHMENTS
Red Flag Parking Prohibitions
Adopted and implemented updated Red Flag Alert
Day parking regulations to improve emergency
access, evacuation readiness, and public safety
during wildfire and debris flow events in high-risk
areas throughout the community.

Computer-Aided Dispatch (CAD) and Mobile
Technology Upgrade
Implementation of the next-generation CentralSquare
CAD system with First Due integration and
standardized iPad deployment enhanced regional
interoperability, real-time incident information sharing, and situational awareness for frontline fire and EMS
personnel.

FY 2026 KEY

ACCOMPLISHMENTS
Point-of-Care Ultrasound (POCUS) Polit Program
Successfully launched participation in Los Angeles
County’s prehospital Point-of-Care Ultrasound
(POCUS) pilot program, positioning SMFD as one of
only two agencies evaluating portable ultrasound
technology to enhance patient assessment and
evidence-based emergency medical care in the field.

Cardiac Arrest Outcomes
SMFD achieved exceptional 2025 cardiac arrest
outcomes, including 100% Utstein Survival and survival
rates that exceeded county, state, and national
benchmarks, demonstrating the Department’s
commitment to high-quality emergency medical
care.

FY 2027 PROPOSED

FIRE DEPARTMENT

OPERATING
BUDGET

REVENUE
BUDGET
$723,100
$763,060 $800,904
$-
$200,000
$400,000
$600,000
$800,000
$1,000,000
FY 2026
Adopted
FY 2026
Amended
FY 2027
Proposed
Major revenue drivers for the Fire Department
include emergency medical services (EMS)
transport and billing revenue, Cal OES mutual
aid reimbursements, fire prevention and
permit-related cost recovery, and revenues
generated through the Department’s
Paramedic Subscription Program. Additional
revenue support is provided through the
Department’s Instructional Services
Agreement (ISA) with Rio Hondo Community
College for fire and EMS training activities,
which helps offset training-related costs.

4.9%

EXPENDITURE
BUDGET
$3,989,000.00 $4,041,000.00
$5,619,219.00
$-
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
FY 2026
Adopted
FY 2026
Amended
FY 2027
Proposed
The Fire Department anticipates a nearly 16%
increase in expenditures driven by the addition of
a full-time Deputy Fire Chief to strengthen
leadership, fire prevention, and community risk
reduction efforts; implementation of the First Due
Records Management System (RMS) to improve
operational efficiency and data management;
deployment of an additional LUCAS mechanical
CPR device to enhance advanced life support
capabilities; and the phased transition to PFASfree structural firefighting turnout gear to improve firefighter health and safety.

Additionally, in FY 2027, department budgets are
now carrying their fully-allocated costs of central
services; however, these figures are net of
allocated charges.

16.1%
FY 2027 SIERRA MADRE FIRE DEPT WORK PLAN
Deputy Fire Chief
Add a full-time Deputy Fire Chief position to
strengthen leadership, improve operations and
fire prevention efforts, and support growing
departmental needs.

Fire Prevention Enhancement
Strengthen fire prevention efforts through
increased inspections, defensible space
enforcement, and community risk reduction
activities by utilizing additional staffing support
from the new Deputy Fire Chief position.

FY 2027 SIERRA MADRE FIRE DEPT WORK PLAN
Grant Funding for Mitigation
Pursue and secure grant funding opportunities
to support the development of a Community
Wildfire Protection Plan (CWPP) and other
wildfire mitigation, vegetation management,
and community risk reduction projects.

Community Service Enhancement
Enhance emergency response, fire prevention,
and community outreach efforts through
improved technology, training, staffing, and
operational efficiency to provide a higher level
of service and public safety to the Sierra Madre
community.

BUDGET
ENHANCEMENTS Add 1.0 FTE Deputy Fire Chief – ($277,848) Funding for the 1.0 FTE Deputy Fire Chief position will allow SMFD to implement and expand fire prevention, defensible space, and community risk reduction programs, while supporting expanded cost recovery opportunities through permit processing,
inspections, and related fire prevention activities. The position will also serve as second-in-command of the department, create succession planning opportunities, and provide for continuity of services.

Records Management System (RMS): First Due – ($15,784)
Implement the First Due cloud-based Records Management
System (RMS) to consolidate incident reporting, scheduling, training records, patient care reporting, fire prevention tracking, and asset management into a single integrated platform. This initiative will improve operational efficiency, streamline workflows, enhance data accuracy and reporting capabilities, and support data-driven decision-making through real-time and AI-enabled system functions.

BUDGET
ENHANCEMENTS Personal Protective Equipment (PPE) Upgrade – ($155,000) The Fire Department will begin transitioning to PFAS-free structural firefighting turnout gear to enhance firefighter health and safety, reduce long-term exposure to hazardous chemicals, and maintain compliance with evolving occupational safety and industry standards. This one-time expenditure is offset by $125,000 contribution from the Toll Bros. Development Agreement.

Lund University Cardiopulmonary Assist System(LUCAS)
Device Expansion – ($25,000)
Purchase and deploy a second Lucas Device mechanical CPR system for Paramedic Engine 41 to improve cardiac arrest response capabilities, provide consistent high-quality chest compressions during resuscitation efforts, enhance firefighter safety, and allow personnel to perform additional critical lifesaving interventions during emergency medical incidents.

BUDGET ENHANCEMENT SUMMARY

ITEM ONE-TIME ONGOING TOTAL
Deputy Fire Chief $277,848 $277,848
Personal Protective Equipment (PPE)-
PFAS-Free Turnout Gear $155,000 $155,000
Records Management System (RMS)-
First Due $21,510 $21,510
Lund University Cardiopulmonary
Assist System(LUCAS) Device $25,000 $25,000
TOTAL $180,000 $299,358 $479,358

STRATEGIC PLAN

CORRELATION
The FY 2027 Fire Department Work Plan and
proposed budget enhancements directly
support the City of Sierra Madre Strategic
Plan by advancing Organizational
Sustainability, Public Safety, Innovation, and
Environmental Responsibility initiatives.

QUESTIONS
Brent Bartlett, Fire Chief
Positions (FTE) Expenditures Revenues Net

FY 25-26 Adopted Budget 18.00 $ 3,989,000 $ 763,060 $ 3,225,940 Base Adjustments
One-Time Prior Year Expenditures and Revenues Deleted
N/A
One-Time Prior Year Expenditures and Revenues 0.00 $ - $ - $ - Adjustments to Costs of Ongoing Activities
Salary and Benefit Adjustment $ 149,949 $ - $ 149,949
Allocated Charges $ 984,521 $ - $ 984,521
Professional Services (Service Level Adjustments) $ (8,473) $ - $ (8,473) Equipment Maintenance $ 1,175 $ - $ 1,175
Services from Other Agencies (PPGEMT Increase) $ 21,125 $ - $ 21,125 Arcadia Paramedic Subscription Program Cost Adjustment $ (9,125) $ - $ (9,125) Contract Services (Contractual Increases) $ 824 $ - $ 824 Employee Training $ 2,750 $ - $ 2,750
Safety Equipment & Supplies $ 1,000 $ - $ 1,000
Uniforms Cost Adjustment $ (500) $ - $ (500)
Conference & Meeting Adjustment $ (1,550) $ - $ (1,550) Other Purchased Supplies $ 700 $ - $ 700
Safety Equipment & Supplies $ (3,165) $ - $ (3,165)
Building Improvements $ 1,630 $ - $ 1,630
Other Purchased Supplies (Donation Funding) $ 10,000 $ - $ 10,000 Revenue Increase EMS Transports/Billing $ - $ 36,395 $ (36,395) Revenue Increase Paramedic Subscription Program $ - $ 1,449 $ (1,449) Adjustments to Costs of Ongoing Activities 0.00 $ 1,150,861 $ 37,844 $ 1,113,017 Total FY 26-27 Base Budget 18.00 $ 5,139,861 $ 800,904 $ 4,338,957 Budget Enhancements
Add 1.0 FTE Deputy Fire Chief 1.00 $ 277,848 $ - $ 277,848 Records Management System (RMS) - First Due $ 21,510 $ - $ 21,510 Personal Protective Equipment (PPE) - PFAS-Free Turnout Gear $ 155,000 $ 125,000 $ 30,000 Lucas Device (Lund University Cardiopulmonary Assist System) $ 25,000 $ - $ 25,000 Total Budget Enhancements 1.00 $ 479,358 $ 125,000 $ 354,358 Total FY 26-27 Proposed Budget 19.00 $ 5,619,219 $ 925,904 $ 4,693,315 Fire Department Budget Reconciliation

PUBLIC WORKS

DEPARTMENT
FY 2027 PROPOSED

OPERATING BUDGET
Brian A Dickinson, Public Works Director

WHAT WE DO
The Public Works Department is dedicated to delivering
high-quality, reliable, and equitable services to the
community. The Department is committed to maintaining
and enhancing infrastructure assets, promoting wateruse efficiency, ensuring regulatory compliance, and supporting public health, economic vitality, and overall community well-being.

The Department’s scope of responsibility includes the
maintenance and operation of streets, storm drain
systems, City buildings and facilities, oversight of park and landscape contracts, management of City-owned trees,
water and wastewater utilities, and the City’s vehicle and equipment fleet. PW also administers and supports
multiple state and federal environmental compliance
programs, including stormwater and air quality
regulations, landfill diversion requirements, and
enforcement of local wildlife and tree protection codes.

PUBLIC WORKS DEPARTMENT

ORG CHART
FY 2026 KEY

MAINTENANCE

DIVISION

ACCOMPLISHMENTS
Yucca Debris Secondary Structure
Street crews constructed secondary diversion in
support of the primary structure
Potholes Repaired
Repaired 128 potholes throughout the city
Yucca Debris Basin Cleaning
The Department contracted for the removal of
collected debris behind the debris basin structure.

FY 2027 PROPOSED

PUBLIC WORKS

OPERATING
BUDGET

PUBLIC WORKS

OPERATIONS/

MAINTENANCE

EXPENDITURE
BUDGET
$3,242,200 $3,204,577.00
$4,089,800.00
$4,432,686.00 $4,482,686.00
$4,296,011.00
$-
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
FY 2026
Adopted
FY 2026
Amended
FY 2027
Proposed
Capital
Operating
The FY 2027 expenditure increases are
primarily driven by infrastructure planning
studies, asset management technology
implementation, and equipment investments
intended to improve long-term operational
efficiency, infrastructure reliability, and capital
improvement planning. Additional increases
reflect inflationary impacts to materials, fuel,
maintenance, and contracted services
citywide.

The City is addressing deferred infrastructure
planning, and operational modernization
needs that accumulated over multiple years.

This is a modest increase over FY 2026 and the

1.2% increase is net of allocated charges.

1.2%
FY 2027 PUBLIC WORKS WORK PLAN
Pavement Management
Plan Update
The Department will be
having a Pavement
Management Plan update
prepared, which will
evaluate and rate the
current PCI index.

GIS/Asset Management Software
The Department will be
implementing the GIS/Asset
management Software,
which will provide efficiency
in work order processing,
asset management and
citizen service requests.

Public Safety Building/ City Hall
Generator
The Department will manage
the installation of a new
emergency standby
Generator for the Public
Safety and City Hall
buildings.

BUDGET
ENHANCEMENTS Pavement Management Plan - $50,000
Pavement Management Plan update, which includes an
updated evaluation and analysis of the City’s road network and an updated PCI index for each street segment. This will aid staff in evaluating and planning the Streets CIP
rehabilitation/replacement Plan.

Special Event Equipment - $58,900
Purchase of an updated equipment for special events
including k-rail, parade barricades and traffic control devices. Funding for this purchase is provided by the Sierra Madre Community Foundation Fund balance.

Sidewalk Repairs - $100,000
Use of on-call sidewalk repair maintenance services to
address deferred sidewalk maintenance.

BUDGET ENHANCEMENT SUMMARY

ITEM ONE-TIME ONGOING TOTAL
Pavement
Management Plan
Update
$50,000 - $50,000
Special Event
Equipment $58,900 - $58,900
Sidewalk Repair
Services $100,000 - $100,000
TOTAL $218,900 $218,900
FY 2027 PROPOSED

WATER DIVISION

OPERATING
BUDGET
FY 2026 KEY

WATER DIVISION

ACCOMPLISHMENTS
425 Distribution Leaks Repaired
Staff responded to and repaired 425 system leaks
throughout the City.
250 Meters Replaced
Replaced 250 aging meters throughout the City.
380 System Valves Exercised
Exercised system valves as annual maintenance.
1,350 Acre Feet of Imported Water
Through MWD connection City imported recharge
water.

WATER

REVENUE
BUDGET $7,326,000.00 $7,376,000.00
$7,950,000.00
$-
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
$7,000,000
$8,000,000
$9,000,000
FY 2026
Adopted
FY 2026
Amended
FY 2027
Proposed
Water Enterprise Fund revenue is
primarily generated through water
service charges and related customer
fees. These revenues support water
system operations, production,
distribution, maintenance, regulatory
compliance, infrastructure repair, and
long-term capital needs necessary to
maintain reliable water service

8.5%
WATER

EXPENDITURE
BUDGET
$5,483,540.00 $5,551,040.00 $5,486,406.00
$2,402,000.00 $2,452,000.00
$4,501,120.00
$-
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
FY 2026
Adopted
FY 2026
Amended
FY 2027
Proposed
Capital
Operating
Water Enterprise Fund expenditures are
proposed to increase by approximately $2.1, or
nearly 13.0%, compared to the FY 2026
adopted budget. The increase reflects
planned water system operating and
infrastructure costs, including maintenance,
regulatory compliance, equipment needs,
utilities, contracted services, and ongoing
investments necessary to support reliable
water production, distribution, and long-term
system sustainability.

This figure is net of allocated charges to the
Water Fund.

12.9%
FY 2027 WATER DIVISION WORK PLAN
Well 4 Rehabilitation
Rehabilitation and improvement of
Well 4 to maintain reliability,
efficiency, and long-term
groundwater production capacity.

Improvements will help ensure
continued delivery of safe and
dependable water service to the
community while extending the
operational life of critical
infrastructure.

Mainline/Infrastructure
Rehabilitation
Continuing replacement of aging
water infrastructure throughout
the City. Improvements are
intended to enhance system
reliability, reduce water loss,
improve service delivery, and
proactively address deteriorating
infrastructure before failures
occur.

Water System Master Plan &
Hydraulic Model Update
The Water System Master Plan
Update provides a comprehensive
evaluation of the City’s water
system and establishes a longterm strategy for infrastructure investment, operational efficiency,
and future system needs. The plan
serves as a roadmap for
prioritizing capital improvements
and maintaining reliable water
service.

BUDGET

ENHANCEMENTS
Water System Master Plan - $150,000
The Water System Master Plan and Hydraulic Model Update will evaluate the water system and identify future Capital
Improvement Projects. This will also develop a new Water System Hydraulic Model that simulates the Water System's operation and aids in its evaluation.

New Safety Equipment - $6,000
Purchase of safety equipment for field crews

BUDGET ENHANCEMENT SUMMARY

ITEM ONE-TIME ONGOING TOTAL
Water System Master
Plan Update $150,000 - $150,000
Safety Equipment $6,000 - $8,000
TOTAL $156,000 - $156,000
FY 2027 PROPOSED

SEWER DIVISION

OPERATING
BUDGET
FY 2026 KEY

SEWER DIVISION

ACCOMPLISHMENTS
360 Hydrants Flushed
Flushed system fire hydrants as part of annual water
quality maintenance.
85,000 Feet of Sewer Mainline Cleaned
Sewer mainline cleaned as part of annual
preventative maintenance.
20,000 Ft of Sewer CCTV inspection
Camera inspection for records and repairs.
200 Manhole Inspections
Manhole inspections to assess condition, safety, and
function.

SEWER

REVENUE
BUDGET $1,358,000.00 $1,358,000.00 $1,375,000.00
$-
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
$1,600,000
FY 2026
Adopted
FY 2026
Amended
FY 2027
Proposed
Sewer revenue is primarily generated
through sewer service charges and
related user fees. These revenues
support the operation, maintenance,
rehabilitation, and regulatory
compliance of the City’s wastewater
collection system, including ongoing
system upkeep and infrastructure needs.

1.3%
SEWER

EXPENDITURE
BUDGET
$1,038,815 $1,069,565
$953,147
$256,563.00
$104,000.00
$-
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
FY 2026
Adopted
FY 2026
Amended
FY 2027
Proposed
Capital
Operating
BUDGET

ENHANCEMENTS
Sewer System Master Plan – $150,000
The Sewer System Master Plan and Hydraulic Model
Update will evaluate the sewer system and identify
future Capital Improvement Projects. This will also
develop a new Sewer System Hydraulic Model that
simulates the system's operation and aids in its
evaluation.

BUDGET ENHANCEMENT SUMMARY

ITEM ONE-TIME ONGOING TOTAL
Sewer System Master
Plan Update $150,000 - $150,000
TOTAL $150,000 - $150,000
The proposed expenditures decrease by
approximately $19,00, or 1.9%, compared to
the FY 2026 adopted budget. The decrease
is primarily driven by adjustments to
overhead cost structures; however, the
Sewer Fund is supporting a $100K in
maintenance improvement in the sewer
system.

This figure is net of allocated charges to the
Sewer Fund.
-1.9%
FY 2027 SEWER DIVISION WORK PLAN
Sewer System Master Plan &
Hydraulic Model Update
The Sewer System Master Plan
evaluates the condition, capacity,
and long-term needs of the City’s
wastewater collection system. The
study identifies critical
infrastructure improvements and
establishes a prioritized framework
to support system reliability, and
future maintenance planning.

Infrastructure Maintenance
and Rehabilitation
Continuing replacement of aging
water infrastructure throughout the
City. Improvements are intended
to enhance system reliability,
reduce water loss, improve service
delivery, and proactively address
deteriorating infrastructure before
failures occur.

CCTV Inspection of Sewer
Infrastructure
The Water System Master Plan
Update provides a comprehensive
evaluation of the City’s water
system and establishes a longterm strategy for infrastructure investment, operational efficiency,
and future system needs. The plan
serves as a roadmap for
prioritizing capital improvements
and maintaining reliable water
service.

STRATEGIC PLAN

CORRELATION

QUESTIONS
Brian A Dickinson, Public Works Director
Positions (FTE) Expenditures Revenues Net

FY 25-26 Adopted Budget 9.00 $ 7,674,886 $ - $ 7,674,886 Base Adjustments
One-Time Prior Year Expenditures and Revenues Deleted
Landscapre & Lighting District Parking Lot Pavement $ (57,000) $ - $ (57,000) Uncategorized Capital Improvement Projects $ (4,432,686) $ - $ (4,432,686) One-Time Prior Year Expenditures and Revenues 0.00 $ (4,489,686) $ - $ (4,489,686) Adjustments to Costs of Ongoing Activities
Salary and Benefit Adjustment $ (76,353) $ - $ (76,353) Allocated Charges $ 617,428 $ - $ 617,428
Utilities Charges $ 27,900 $ - $ 27,900
Conferences & Meetings Adjustments $ 2,000 $ - $ 2,000
Materials & Equipment Adjustments $ (37,000) $ - $ (37,000) Other Purchased Supplies $ 7,050 $ - $ 7,050
GIS Asset Management $ 25,000 $ - $ 25,000
Tree Maintenance Services Increase $ 70,000 $ - $ 70,000 Janitorial Services Adjustments $ 15,000 $ - $ 15,000
Landscape Maintenance Adjustments $ 16,675 $ - $ 16,675 Dial-A-Ride Service Elimination $ (400,000) $ - $ (400,000) Enterprise Lease Payments $ 260,000 $ - $ 260,000
Uber Transit Program Costs $ 168,000 $ - $ 168,000
Capital Improvement Projects $ 4,296,011 $ - $ 4,296,011 Adjustments to Costs of Ongoing Activities 0.00 $ 4,991,711 $ - $ 4,991,711 Total FY 26-27 Base Budget 9.00 $ 8,176,911 $ - $ 8,176,911 Budget Enhancements
Pavement Management Plan Update $ 50,000 $ - $ 50,000
Community Event Equipment Purchase $ 58,900 $ - $ 58,900 Sidewalk Repair Services $ 100,000 $ - $ 100,000
Total Budget Enhancements 0.00 $ 208,900 $ - $ 208,900
Total FY 26-27 Proposed Budget 9.00 $ 8,385,811 $ - $ 8,385,811 Public Works Maintenance Division Budget Reconciliation - General Fund, Internal Services & Special Revenue Positions (FTE) Expenditures Revenues Net

FY 25-26 Adopted Budget 1.00 $ 1,038,815 $ 1,358,000 $ (319,185) Base Adjustments
One-Time Prior Year Expenditures and Revenues Deleted
N/A
One-Time Prior Year Expenditures and Revenues 0.00 $ - $ - $ - Adjustments to Costs of Ongoing Activities
Salary and Benefit Adjustment $ (65,548) $ - $ (65,548) Allocated Charges $ (37,589) $ - $ (37,589)
Reallocation of 0.30 FTE City Mechanic $ (68,031) $ - $ (68,031) Revenue Adjustment $ - $ 17,000 $ (17,000)
Reallocation of UAL Payment to Non-Departmental $ (14,000) $ - $ (14,000) GIS Asset Management $ 25,000 $ - $ 25,000
Professional Services Contract Adjustment $ (47,500) $ - $ (47,500) Tools & Maintenance $ (5,000) $ - $ (5,000)
Legal Services Adjustment $ (23,000) $ - $ (23,000)
Capital Improvement Projects $ 104,000 $ - $ 104,000
Adjustments to Costs of Ongoing Activities 0.00 $ (131,668) $ 17,000 $ (148,668) Total FY 26-27 Base Budget 1.00 $ 907,147 $ 1,375,000 $ (467,853) Budget Enhancements
Wastewater System Master Plan & Hydraulic Model update $ 150,000 $ - $ 150,000 Total Budget Enhancements 0.00 $ 150,000 $ - $ 150,000
Total FY 26-27 Proposed Budget 1.00 $ 1,057,147 $ 1,375,000 $ (317,853) Public Works Sewer Division Budget Reconciliation - Sewer Fund Positions (FTE) Expenditures Revenues Net

Prior Year Budget 9.00 $ 7,885,540 $ 7,376,000 $ 509,540 Base Adjustments
One-Time Prior Year Expenditures and Revenues Deleted
Uncategorized Capital Improvement Projects $ (2,402,000) $ - $ (2,402,000) One-Time Prior Year Expenditures and Revenues 0.00 $ (2,402,000) $ - $ (2,402,000) Adjustments to Costs of Ongoing Activities
Salary & Benefit Adjustments $ (418,025) $ - $ (418,025) Allocated Charges $ 1,081,991 $ - $ 1,081,991
Revenue Adjustment $ - $ 609,000 $ (609,000)
Reallocation of Debt Service Payment to Non-Departmental $ (674,000) $ - $ (674,000) Reallocation of UAL Payment to Non-Departmental $ (158,000) $ - $ (158,000) Legal Services Adjustment $ (28,800) $ - $ (28,800)
Utilities Charges $ 43,700 $ - $ 43,700
Capital Improvement Projects $ 4,501,120 $ - $ 4,501,120 Adjustments to Costs of Ongoing Activities 0.00 $ 4,347,986 $ 609,000 $ 4,157,011 Total FY 26-27 Base Budget 9.00 $ 9,831,526 $ 7,985,000 $ 2,264,551 Budget Enhancements
Water System Master Plan & Hydraulic Model update $ 150,000 $ - $ 150,000 Safety Equipment $ 6,000 $ - $ 6,000
Total Budget Enhancements 0.00 $ 156,000 $ - $ 156,000
Total FY 26-27 Proposed Budget 9.00 $ 9,987,526 $ 7,985,000 $ 2,420,551 Public Works Water Division Budget Reconciliation - Water Fund FY 2027 -2031 PROPOSED

CAPITAL IMPROVEMENT PLAN
Brian A Dickinson, Public Works Director

WHAT IS A CAPITAL

IMPROVEMENT
PLAN
A multi-year plan that identifies
specific capital projects and major
equipment purchases and estimates
their costs.

Serves as a working “blueprint” for
developing, scheduling, and
budgeting for major non-recurring
physical investments for sustaining
the community’s infrastructure.

FY 2026 COMPLETED

CIP PROJECTS
Library Meaningful Improvement Project
Completed the expansion and renovation of the
Library, providing a focal point for residents to utilize and enjoy for knowledge enhancement.

Mariposa & Auburn Parking Lot Resurfacing
Slurry-sealing and striping of the Mariposa and Auburn parking lots to preserve and extend the useful life cycle.

Woodland Drive Water Main & Repaving
Initiated in 2025, the Woodland Drive mainline project
expanded in FY 2026 to include an emergency
relocation of the bridge water main and final repaving
of the roadway. After a winter storm severely
damaged the existing low-pressure line, a newly engineered pipeline was installed alongside the bridge, restoring the Zone 2 water connection,
mitigating future storm risk, and concluding with a
fully rehabilitated street surface.

FY 2027-2031

PROPOSED CIP

HOW ARE CAPITAL

PROJECTS

PRIORITIZED
Due to limited capital resources, the
city prioritizes funded, recurring
projects like streets or water main
replacements.

The City Manager recommends that
the City Council consider
development of a capital project
prioritization policy.

FY 2027 CAPITAL PROJECT PROCESS
Design
A Task Order will be issued to
one of the City's On-Call
Engineering Firms requesting
a design of the specified
project.

Bid
When Plans are completed
the City will advertise for Bids
through the Planetbids online
portal. Of bids received, the
lowest repsonsive and
responsible bidder will be
recommended for contract.

Build
Upon execution of contract, a
Notice to Proceed will be
issued to contractor to start
mobilization for beginning
construction.

FUNDING

SOURCES
$-
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
FY 2027 FY 2028 FY 2029 FY 2030 FY 2031
Special Revenue Funds
Grant Funds
Equipment ISF
Facilities ISF
Technology ISF
Impact Fees
Sewer Fund
Water Fund
General Fund

PROJECT
USES
$-
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
FY 2027 FY 2028 FY 2029 FY 2030 FY 2031
Technology
Facilities
Equipment
Sewer
Water
Streets
Total Funded FY 2027 Capital Projects
$9,031,130

NEW CAPITAL PROJECT BUDGET PAGES
FY 2027
STREET

PROJECTS
S. Mountain Trail Street Rehabilitation ($492,660)
The City will perform street rehabilitation of approximately 27,370 square feet on S. Mountain Trail in conjunction with the water main replacement project.

Kaia Lane Street Rehabilitation ($126,810)
The City will perform street rehabilitation of approximately 7,045 square feet on Kaia Lane.

Monterey Lane Street Rehabilitation ($455,112)
The City will perform street rehabilitation of approximately 25,284 square feet on Monterey Lane.

Auburn Lane Street Rehabilitation ($200,160)
The City will perform street rehabilitation of approximately 11,120 square feet on Auburn Lane.

FY 2027
STREET

PROJECTS
Los Rocas Drive Street Rehabilitation ($208,800)
The City will perform street rehabilitation of approximately 6,950 square feet on Los Rocas Drive.

Orange Drive Street Rehabilitation ($283,284)
The City will perform street rehabilitation of approximately 15,738 square feet on Orange Drive (whole street).

Valle Vista Drive Street Rehabilitation ($444,600)
The City will perform street rehabilitation of approximately 24,700 square feet on Valle Vista Drive (whole street).

FY 2027
WATER

PROJECTS
Water Main Replacement Projects ($2,523,000)
The City will replace approximately 1,460 linear feet of water main on N. Lima Street, approximately 870 linear feet of water main on S. Mountain Trail. These two projects were identified due to leak history and potential for larger failure. The City will replace approximately 650 linear feet of water main on W. Carter in conjunction with the Meadows Development.

Well No. 4 Rehabilitation Project ($1,161,375)
This project will rehabilitate the well and replace existing failed pumping equipment to restore/improve operational efficiency.

This project started in FY 2026 when pumping efficiency declined and equipment vibration was identified.

Water Main Lining Projects ($300,000)
This project provides funding for the lining of water mains which are experiencing recurring leaks, but are in challenging areas for full excavation and replacement.

FY 2027
WATER

PROJECTS
Pressure Regulating Valve Upgrade Project ($100,000)
The City will replace water system Pressure Regulating Valves, to ensure proper operation to maintain and control water system pressure. FY 2027 locations include 677 Brookside Ln., 696 Woodland Dr., and 125 E. Carter.

Auburn Steel Tank Rehabilitation ($47,500)
The City will have a structural/seismic evaluation performed and plans designed for the repair/rehabilitation of the Auburn Steel Water Tank. Construction is anticipated to take place in FY 2028.

Water Main Plant Pump Station ($150,000)
In FY 2027 the City will design plans prepared for the
rehabilitation or replacement of the existing booster pump plant station.

FY 2027
WATER

PROJECTS
Well No. 6 Rehabilitation ($200,000)
The City will remove and evaluate the pumping equipment of Well #6 and make necessary repairs/rehabilitation.

City Yard Back-up Water System Generator ($175,000)
The City will have design plans prepared for the replacement of the 1 mega-watt stationary generator at the City Yard complex.

Construction will be planned for FY 2028.

FY 2027
SEWER

PROJECTS
Wastewater Infrastructure Improvements ($100,000)
Repair/Rehabilitation of various sewer access Manholes as identified via sewer system video inspection, to extend the useful lifecycle of infrastructure.

FY 2027

FACILITIES

PROJECTS
Elevator Replacement Project ($750,000)
The City will repair or replace the Elevator/Lift at the Sierra Madre Recreation Center.

Aquatic Center Poll Deck Resurfacing ($324,050)
The City will repair/rehabilitate the plaster, pool decking and appurtenances at the Sierra Madre Recreation Center Pools.

Lizzie’s Trail Inn & Richardson House Roof Project ($138,216) The City will have construction performed on Lizzie’s Trail Inn & Richardson House to stabilize the structures, replacing roofing and tree interference.

City Hall Generator Replacement ($330,563)
This project will replace a stationary emergency backup generator at the City Hall/Public Safety Building complex.

FY 2027

FACILITIES

PROJECTS
Active Transportation Improvement Project ($75,000)
The City will install various improvements/enhancements for Active Transportation, such as bike racks, bike lane improvements, crosswalk safety enhancements and regional transportation bus stop locations.

City Hall ADA Parking Lot Improvement ($50,000)
The will reconfigure the two ADA Parking spaces in the City Hall parking lot to comply with ADA design requirement of no greater than a 2.08% slope.

Memorial Park Restroom Remodel ($50,000)
The City will remodel or reconstruct the restroom facilities at Memorial Park due to deficiencies in the plumbing system.

Sierra Vista Park Restroom Remodel ($75,000)
The City will remodel or reconstruct the restroom facilities at Sierra Vista Park due to deficiencies in the plumbing system.

FY 2027

FACILITIES

PROJECTS
EV Charging Stations ($55,000)
This project provides funding for the installation of EV charging stations for City fleet vehicles. This will assist the City with its fleet electrification goals.

FY 2027

INFORMATION

TECHNOLOGY

PROJECTS
Desktop Refresh Project ($45,000)
This project consists of replacement of 25% of the City’s computers.

Cybersecurity Initiatives ($45,000)
The City will have designed and configured the procurement of Cyber-Security System – SIEM, used to detect and analyze data across all city infrastructure.

Data Center Refresh – 10 GIG Updates ($25,000)
The City will be upgrading the network infrastructure from 1 GIG to 10 GIG, to improve efficiency and security of the various software programs utilized by all City Departments.

Idp Implementation Project ($18,000)
This project provides funding for the design, configuration and procurement of IdP to support secure authentication for City staff.

FY 2027

INFORMATION

TECHNOLOGY

PROJECTS
SSO Implementation Project ($8,000)
This project provides funding for the design, configuration and procurement of SSO to support consistency of authentication for Microsoft 365 access and strengthen security against credential compromise and unauthorized access
ZTNA Implementation ($6,000)
This project provides funding for the design, configuration and procurement of a ZTNA system for secure remote access for police vehicle Mobile Data Computers (MDCs) and other field systems that handle sensitive law enforcement data.

FY 2027

EQUIPMENT

PURCHASES
Asphalt Roller ($60,000)
The City will purchase an Asphalt Roller, which will be utilized for rolling compaction of water leak repair
patches.

Concrete Grinder ($8,000)
The City will purchase concrete grinder to assist crews with sidewalk maintenance.

UNFUNDED CAPITAL PROJECTS – FLEET

ITEM AMOUNT RISK
Dump Truck Replacement $200,000 Medium
Front Line Ambulance Replacement $350,000 High
Fire Engine Replacement $1,500,000 High
Arson Investigator Vehicle $50,000 Low
Golf Cart/Hauler $20,000 Low
TOTAL FLEET REPLACEMENTS $2,120,000
UNFUNDED CAPITAL PROJECTS – FACILITIES

ITEM AMOUNT RISK
City Yard Mechanics Building $120,000 Medium
City Yard Resurfacing $70,000 Medium
City Yard Carport Rehabilitation $60,000 Medium
City Yard EV Charging Stations $40,000 Low
Library Parking Lot Solar Panels $500,000 Low
Library EV Charging Stations $30,000 Low
SUBTOTAL FACILITIES PROJECTS (1 /2) $820,000
UNFUNDED CAPITAL PROJECTS – FACILITIES

ITEM AMOUNT RISK
Facilities Master Plan $150,000 Medium
New Public Safety Building $27,000,000 Low
Public Safety Building Foundation $350,000 High
Police Department Jail Rehabilitation $35,000 Low
City Hall Renovations $500,000 Low
SUBTOTAL FACILITIES PROJECTS (2/2) $28,035,000
TOTAL FACILITIES PROJECTS (2/2) $28,855,000
UNFUNDED CAPITAL PROJECTS – PARKS

ITEM AMOUNT RISK
Memorial Park Playground Equipment $500,000 Medium
Memorial Park Tennis Courts Resurf. $50,000 Low
Mt. Wilson Trail Park Playground Equip. $200,000 Medium Hart Park House Room Addition $112,000 Low
Parks Master Plan $100,000 Low
Miscellaneous Park Improvements $250,000 Medium
TOTAL PARKS PROJECTS $1,212,000
UNFUNDED CAPITAL PROJECTS – SAFETY

ITEM AMOUNT RISK
Portable Radios (PD) $360,000 Low
CAD System $120,000 Low
Portable Radios (FD) $270,000 Low
TOTAL SAFETY $750,000

UNFUNDED CAPITAL PROJECTS
$28,855,000

FACILITIES
$1,212,000
PARKS
$2,120,000
FLEET
$750,000
SAFETY
Total Unfunded Capital Projects
$30,937,000

CITY COUNCIL

DIRECTION
It is recommended that the City
Council approve the FY 2027-2031
Capital Improvement Plan.

QUESTIONS
Brian A Dickinson, Public Works Director
Project Title S. Mountain Trail Street Rehabiliation
Project Number SR-26001
Project Category Street Resurfacing or Replacement (SR) Project Location S. Mountain Trail (Lowell to Orange Grove) Fund Multiple
Department Public Works
Status
Initial Project Start
Initial Project Completion
Revised Project Start July 1, 2026
Revised Project Completion June 30, 2027
Project Description
FUNDING SOURCES Prior Years
FY 2026
Budget
FY 2026
Estimate FY 2027 FY 2028 FY 2029 FY 2030 FY 2031
5-Year CIP
Total
Beyond
5-Year Total Total
$ - $ 31,537 $ - $ 31,537 $ - $ - $ - $ - $ 31,537 $ - $ 31,537 $ - $ 77,692 $ - $ 77,692 $ - $ - $ - $ - $ 77,692 $ - $ 77,692 $ - $ 26,291 $ - $ 26,291 $ - $ - $ - $ - $ 26,291 $ - $ 26,291 $ - $ 99,172 $ - $ 99,172 $ - $ - $ - $ - $ 99,172 $ - $ 99,172 $ - $ 60,325 $ - $ 60,325 $ - $ - $ - $ - $ 60,325 $ - $ 60,325 $ - $ 161,999 $ - $ 161,999 $ - $ - $ - $ - $ 161,999 $ - $ 161,999 $ - $ 35,644 $ - $ 35,644 $ - $ - $ - $ - $ 35,644 $ - $ 35,644 $ - $ 492,660 $ - $ 492,660 $ - $ - $ - $ - $ 492,660 $ - $ 492,660 PROJECT USES Prior Years
FY 2026
Budget
FY 2026
Estimate FY 2027 FY 2028 FY 2029 FY 2030 FY 2031
5-Year CIP
Total
Beyond
5-Year Total Total
Design $ - $ 45,160 $ - $ 45,160 $ - $ - $ - $ - $ 45,160 $ - $ 45,160 Construction $ - $ 447,500 $ - $ 447,500 $ - $ - $ - $ - $ 447,500 $ - $ 447,500 $ - $ 492,660 $ - $ 492,660 $ - $ - $ - $ - $ 492,660 $ - $ 492,660 Total
Total
July 1, 2025
June 30, 2026
Design
This project provides funding for the maintenance and rehabilitation of S. Mountain Tr., Lowell to Orange Grove Ave. Funded from various funds, Prop C, Gas Tax, Measures R and M, RMRA, Development Fees and Capital Projects Fund. The PCI was 74 for Lowell to Bonita and 79 for Bonita to Orange Grove.

This project was originally budgeted in FY 2026 and is being carried over to FY 2027. 25200 - Development Impact Fee
37009 - Prop C Local Transit
38005 - Gas Tax Fund
38012 - Measure M
38007 - Measure R
38013 - RMRA
40000 - Capital Projects Fund
Project Title Kaia Ln. Street Rehabilitation
Project Number SR-26002
Project Category Street Resurfacing or Replacement (SR) Project Location Kaia Ln.

Fund Multiple
Department Public Works
Status
Initial Project Start
Initial Project Completion
Revised Project Start July 1, 2026
Revised Project Completion June 30, 2027
Project Description
FUNDING SOURCES Prior Years
FY 2026
Budget
FY 2026
Estimate FY 2027 FY 2028 FY 2029 FY 2030 FY 2031
5-Year CIP
Total
Beyond
5-Year Total Total
$ - $ 8,117 $ - $ 8,117 $ - $ - $ - $ - $ 8,117 $ - $ 8,117 $ - $ 20,001 $ - $ 20,001 $ - $ - $ - $ - $ 20,001 $ - $ 20,001 $ - $ 6,767 $ - $ 6,767 $ - $ - $ - $ - $ 18,233 $ - $ 18,233 $ - $ 25,526 $ - $ 25,526 $ - $ - $ - $ - $ 25,526 $ - $ 25,526 $ - $ 15,527 $ - $ 15,527 $ - $ - $ - $ - $ 15,527 $ - $ 15,527 $ - $ 41,698 $ - $ 41,698 $ - $ - $ - $ - $ 30,232 $ - $ 30,232 $ - $ 9,174 $ - $ 9,174 $ - $ - $ - $ - $ 9,174 $ - $ 9,174 $ - $ 126,810 $ - $ 126,810 $ - $ - $ - $ - $ 126,810 $ - $ 126,810 PROJECT USES Prior Years
FY 2026
Budget
FY 2026
Estimate FY 2027 FY 2028 FY 2029 FY 2030 FY 2031
5-Year CIP
Total
Beyond
5-Year Total Total
Design $ - $ 11,624 $ - $ 11,624 $ - $ - $ - $ - $ 11,624 $ - $ 11,624 Construction $ - $ 115,186 $ - $ 115,186 $ - $ - $ - $ - $ 115,186 $ - $ 115,186 $ - $ 126,810 $ - $ 126,810 $ - $ - $ - $ - $ 126,810 $ - $ 126,810 25200 - Development Impact
Design
July 1, 2025
June 30, 2026
This project provides funding for the maintenance and rehabilitation of Kaia Ln. from Arno Dr. to Cul de Sac. Funded from various funds, Prop C, Gas Tax, Measures R and M, RMRA, Development Fees and Capital Projects Fund. This project was originally budgeted in FY 2026 and is being carried over to FY 2027.

Total
Total
37009 - Prop C Local Transit
38005 - Gas Tax Fund
38012 - Measure M
38007 - Measure R
38013 - RMRA
40000 - Capital Projects Fund
Project Title Monterey Ln. Street Rehabiliation
Project Number SR-26003
Project Category Street Resurfacing or Replacement (SR) Project Location Monterey Ln.

Fund Multiple
Department Public Works
Status
Initial Project Start
Initial Project Completion
Revised Project Start July 1, 2026
Revised Project Completion June 30, 2027
Project Description
FUNDING SOURCES Prior Years
FY 2026
Budget
FY 2026
Estimate FY 2027 FY 2028 FY 2029 FY 2030 FY 2031
5-Year CIP
Total
Beyond
5-Year Total Total
$ - $ 29,130 $ - $ 29,130 $ - $ - $ - $ - $ 29,130 $ - $ 29,130 $ - $ 71,771 $ - $ 71,771 $ - $ - $ - $ - $ 71,771 $ - $ 71,771 $ - $ 24,272 $ - $ 24,272 $ - $ - $ - $ - $ 65,438 $ - $ 65,438 $ - $ 91,616 $ - $ 91,616 $ - $ - $ - $ - $ 91,616 $ - $ 91,616 $ - $ 55,728 $ - $ 55,728 $ - $ - $ - $ - $ 55,728 $ - $ 55,728 $ - $ 149,667 $ - $ 149,667 $ - $ - $ - $ - $ 108,501 $ - $ 108,501 $ - $ 32,928 $ - $ 32,928 $ - $ - $ - $ - $ 32,928 $ - $ 32,928 $ - $ 455,112 $ - $ 455,112 $ - $ - $ - $ - $ 455,112 $ - $ 455,112 PROJECT USES Prior Years
FY 2026
Budget
FY 2026
Estimate FY 2027 FY 2028 FY 2029 FY 2030 FY 2031
5-Year CIP
Total
Beyond
5-Year Total Total
Design $ - $ 41,719 $ - $ 41,719 $ - $ - $ - $ - $ 41,719 $ - $ 41,719 Construction $ - $ 413,393 $ - $ 413,393 $ - $ - $ - $ - $ 413,393 $ - $ 413,393 $ - $ 455,112 $ - $ 455,112 $ - $ - $ - $ - $ 455,112 $ - $ 455,112 25200 - Development Impact
Design
July 1, 2025
June 30, 2026
This project provides funding for the maintenance and rehabilitation of Monterey Ln. from Sierra Madre Blvd.to Cul de Sac. Funded from various funds, Prop C, Gas Tax, Measures R and M, RMRA, Development Fees and Capital Projects Fund. The PCI for this street was 58 from the 2023 Pavement Management Plan. This project was originally budgeted in FY 2026 and is being carried over to FY 2027.

Total
Total
37009 - Prop C Local Transit
38005 - Gas Tax Fund
38012 - Measure M
38007 - Measure R
38013 - RMRA
40000 - Capital Projects Fund
Project Title Auburn Ln. Street Rehabiliation
Project Number SR-26004
Project Category Street Resurfacing or Replacement (SR) Project Location Auburn Ln.

Fund Multiple
Department Public Works
Status
Initial Project Start
Initial Project Completion
Revised Project Start July 1, 2026
Revised Project Completion June 30, 2027
Project Description
FUNDING SOURCES Prior Years
FY 2026
Budget
FY 2026
Estimate FY 2027 FY 2028 FY 2029 FY 2030 FY 2031
5-Year CIP
Total
Beyond
5-Year Total Total
$ - $ 12,811 $ - $ 12,811 $ - $ - $ - $ - $ 12,811 $ - $ 12,811 $ - $ 31,565 $ - $ 31,565 $ - $ - $ - $ - $ 31,565 $ - $ 31,565 $ - $ 10,676 $ - $ 10,676 $ - $ - $ - $ - $ 28,782 $ - $ 28,782 $ - $ 40,292 $ - $ 40,292 $ - $ - $ - $ - $ 40,292 $ - $ 40,292 $ - $ 24,509 $ - $ 24,509 $ - $ - $ - $ - $ 24,509 $ - $ 24,509 $ - $ 65,826 $ - $ 65,826 $ - $ - $ - $ - $ 47,720 $ - $ 47,720 $ - $ 14,481 $ - $ 14,481 $ - $ - $ - $ - $ 14,481 $ - $ 14,481 $ - $ 200,160 $ - $ 200,160 $ - $ - $ - $ - $ 200,160 $ - $ 200,160 PROJECT USES Prior Years
FY 2026
Budget
FY 2026
Estimate FY 2027 FY 2028 FY 2029 FY 2030 FY 2031
5-Year CIP
Total
Beyond
5-Year Total Total
Design $ - $ 18,348 $ - $ 18,348 $ - $ - $ - $ - $ 18,348 $ - $ 18,348 Construction $ - $ 181,812 $ - $ 181,812 $ - $ - $ - $ - $ 181,812 $ - $ 181,812 $ - $ 200,160 $ - $ 200,160 $ - $ - $ - $ - $ 200,160 $ - $ 200,160 34007 - Transportation Fee
Design
July 1, 2025
June 30, 2026
This project provides funding for the maintenance and rehabilitation of Auburn Ln. Funded from various funds, Prop C, Gas Tax, Measures R and M, RMRA, Development Fees and Capital Projects Fund. The PCI for this street was 45 from the 2023 Pavement Management Plan. This project was originally budgeted in FY 2026 and is being carried over to FY 2027.

Total
Total
37009 - Prop C Local Transit
38005 - Gas Tax Fund
38012 - Measure M
38007 - Measure R
38013 - RMRA
40000 - Capital Projects Fund
Project Title Las Rocas Street Rehabiliation
Project Number SR-26005
Project Category Street Resurfacing or Replacement (SR) Project Location Las Rocas St.

Fund Multiple
Department Public Works
Status
Initial Project Start
Initial Project Completion
Revised Project Start July 1, 2026
Revised Project Completion June 30, 2027
Project Description
FUNDING SOURCES Prior Years
FY 2026
Budget
FY 2026
Estimate FY 2027 FY 2028 FY 2029 FY 2030 FY 2031
5-Year CIP
Total
Beyond
5-Year Total Total
$ - $ 13,364 $ - $ 13,364 $ - $ - $ - $ - $ 13,364 $ - $ 13,364 $ - $ 32,927 $ - $ 32,927 $ - $ - $ - $ - $ 32,927 $ - $ 32,927 $ - $ 11,136 $ - $ 11,136 $ - $ - $ - $ - $ 30,022 $ - $ 30,022 $ - $ 42,031 $ - $ 42,031 $ - $ - $ - $ - $ 42,031 $ - $ 42,031 $ - $ 25,567 $ - $ 25,567 $ - $ - $ - $ - $ 25,567 $ - $ 25,567 $ - $ 68,665 $ - $ 68,665 $ - $ - $ - $ - $ 49,779 $ - $ 49,779 $ - $ 15,110 $ - $ 15,110 $ - $ - $ - $ - $ 15,110 $ - $ 15,110 $ - $ 208,800 $ - $ 208,800 $ - $ - $ - $ - $ 208,800 $ - $ 208,800 PROJECT USES Prior Years
FY 2026
Budget
FY 2026
Estimate FY 2027 FY 2028 FY 2029 FY 2030 FY 2031
5-Year CIP
Total
Beyond
5-Year Total Total
Design $ - $ 19,001 $ - $ 19,001 $ - $ - $ - $ - $ 19,001 $ - $ 19,001 Construction $ - $ 189,799 $ - $ 189,799 $ - $ - $ - $ - $ 189,799 $ - $ 189,799 $ - $ 208,800 $ - $ 208,800 $ - $ - $ - $ - $ 208,800 $ - $ 208,800 25200 - Development Impact
Design
July 1, 2025
June 30, 2026
This project provides funding for the maintenance and rehabilitation of Las Rocas Dr. from Sycamore Pl. to Canon Dr. Funded from various funds, Prop C, Gas Tax, Measures R and M, RMRA, Development Fees and Capital Projects Fund. The PCI for this street was 33 from the 2023 Pavement Management Plan. This project was originally budgeted in FY 2026 and is being carried over to FY 2027.

Total
Total
37009 - Prop C Local Transit
38005 - Gas Tax Fund
38012 - Measure M
38007 - Measure R
38013 - RMRA
40000 - Capital Projects Fund
Project Title Orange Drive Street Rehablitation
Project Number SR-27001
Project Category Street Resurfacing or Replacement (SR) Project Location Orange Dr.

Fund Multiple
Department Public Works
Status
Initial Project Start
Initial Project Completion
Revised Project Start N/A
Revised Project Completion N/A
Project Description
FUNDING SOURCES Prior Years
FY 2026
Budget
FY 2026
Estimate FY 2027 FY 2028 FY 2029 FY 2030 FY 2031
5-Year CIP
Total
Beyond
5-Year Total Total
$ - $ - $ - $ 18,132 $ - $ - $ - $ - $ 18,132 $ - $ 18,132 $ - $ - $ - $ 44,673 $ - $ - $ - $ - $ 44,673 $ - $ 44,673 $ - $ - $ - $ 15,107 $ - $ - $ - $ - $ 40,732 $ - $ 40,732 $ - $ - $ - $ 57,024 $ - $ - $ - $ - $ 57,024 $ - $ 57,024 $ - $ - $ - $ 34,691 $ - $ - $ - $ - $ 34,691 $ - $ 34,691 $ - $ - $ - $ 93,161 $ - $ - $ - $ - $ 67,536 $ - $ 67,536 $ - $ - $ - $ 20,496 $ - $ - $ - $ - $ 20,496 $ - $ 20,496 $ - $ - $ - $ 283,284 $ - $ - $ - $ - $ 283,284 $ - $ 283,284 PROJECT USES Prior Years
FY 2026
Budget
FY 2026
Estimate FY 2027 FY 2028 FY 2029 FY 2030 FY 2031
5-Year CIP
Total
Beyond
5-Year Total Total
Design $ - $ - $ - $ 25,968 $ - $ - $ - $ - $ 25,968 $ - $ 25,968 Construction $ - $ - $ - $ 257,316 $ - $ - $ - $ - $ 257,316 $ - $ 257,316 $ - $ - $ - $ 283,284 $ - $ - $ - $ - $ 283,284 $ - $ 283,284 25200 - Development Impact
Design
July 1, 2026
June 30, 2027
This project provides funding for the maintenance and rehabilitation of Orange Dr. from Canyon Crest to Skyland Dr. Funded from various funds, Prop C, Gas Tax, Measures R and M, RMRA, Development Fees and Capital Projects Fund. The PCI for this street was 33 from the 2023 Pavement Management Plan.

Total
Total
37009 - Prop C Local Transit
38005 - Gas Tax Fund
38012 - Measure M
38007 - Measure R
38013 - RMRA
40000 - Capital Projects Fund
Project Title Valle Vista Dr. Street Rehabilitation
Project Number SR-27002
Project Category Street Resurfacing or Replacement (SR) Project Location Valle Vista Dr.

Fund Multiple
Department Public Works
Status
Initial Project Start
Initial Project Completion
Revised Project Start N/A
Revised Project Completion N/A
Project Description
FUNDING SOURCES Prior Years
FY 2026
Budget
FY 2026
Estimate FY 2027 FY 2028 FY 2029 FY 2030 FY 2031
5-Year CIP
Total
Beyond
5-Year Total Total
$ - $ - $ - $ 28,457 $ - $ - $ - $ - $ 28,457 $ - $ 28,457 $ - $ - $ - $ 70,113 $ - $ - $ - $ - $ 70,113 $ - $ 70,113 $ - $ - $ - $ 23,662 $ - $ - $ - $ - $ 63,927 $ - $ 63,927 $ - $ - $ - $ 89,498 $ - $ - $ - $ - $ 89,498 $ - $ 89,498 $ - $ - $ - $ 54,441 $ - $ - $ - $ - $ 54,441 $ - $ 54,441 $ - $ - $ - $ 146,262 $ - $ - $ - $ - $ 105,997 $ - $ 105,997 $ - $ - $ - $ 32,167 $ - $ - $ - $ - $ 32,167 $ - $ 32,167 $ - $ - $ - $ 444,600 $ - $ - $ - $ - $ 444,600 $ - $ 444,600 PROJECT USES Prior Years
FY 2026
Budget FY 2027 FY 2028 FY 2029 FY 2030 FY 2031
5-Year CIP
Total
Beyond
5-Year Total Total
Design $ - $ - $ - $ 40,755 $ - $ - $ - $ - $ 40,755 $ - $ 40,755 Construction $ - $ - $ - $ 403,845 $ - $ - $ - $ - $ 403,845 $ - $ 403,845 $ - $ - $ - $ 444,600 $ - $ - $ - $ - $ 444,600 $ - $ 444,600 25200 - Development Impact
Design
July 1, 2026
June 30, 2027
This project provides funding for the maintenance and rehabilitation of Valle Vista Dr. Funded from various funds, Prop C, Gas Tax, Measures R and M, RMRA, Development Fees and Capital Projects Fund. The PCI for this street was 51 and 39 from the 2023 Pavement Management Plan.

Total
Total
37009 - Prop C Local Transit
38005 - Gas Tax Fund
38012 - Measure M
38007 - Measure R
38013 - RMRA
40000 - Capital Projects Fund
Project Title Water Main Replacement Project
Project Number WS-26001Project Category Water System Improvements (WS)Project Location CitywideFund 71000 - Water Enterprise FundDepartment Public WorksStatusInitial Project Start Initial Project CompletionRevised Project Start N/ARevised Project Completion N/AProject DescriptionFUNDING SOURCES Prior Years FY 2026
Budget
FY 2026
Estimate FY 2027 FY 2028 FY 2029 FY 2030 FY 2031
5-Year CIP
Total
Beyond
5-Year
Total Total
$ - $ 1,500,000 $ 134,000 $ 2,523,000 $ 1,500,000 $ 1,500,000 $ 1,500,000 $ 1,500,000 $ 8,523,000 $ - $ 8,657,000 $ - $ 1,500,000 $ 134,000 $ 2,523,000 $ 1,500,000 $ 1,500,000 $ 1,500,000 $ 1,500,000 $ 8,523,000 $ - $ 8,657,000 PROJECT USES Prior Years
FY 2026
Budget
FY 2026
Estimate FY 2027 FY 2028 FY 2029 FY 2030 FY 2031
5-Year CIP
Total
Beyond
5-Year
Total Total
Engineering $ - $ 150,000 $ 134,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 750,000 $ - $ 884,000 Construction $ - $ 1,350,000 $ - $ 2,373,000 $ 1,350,000 $ 1,350,000 $ 1,350,000 $ 1,350,000 $ 7,773,000 $ - $ 7,773,000 $ - $ 1,500,000 $ 134,000 $ 2,523,000 $ 1,500,000 $ 1,500,000 $ 1,500,000 $ 1,500,000 $ 8,523,000 $ - $ 8,657,000 TotalTotal
RecurringJune 1, 2026June 30, 2027This project provides funding for the replacement of water mains which have exceeded their life cycle, or water mains which are experiencing recurring leaks. FY 2026 projects were N. Lima Street, W. Carter Ave. will be constructed in conjunction with the Meadows Development project and re-alignment of Carter Ave. S.

Mountain Trail is in design. FY 27 Projects will be S. Mountain Trail (construction), W. Grandview (Design & Construction). 71000 - Water Enterprise Fund
Project Title Well No. 4 Rehabiliation
Project Number WS-26002Project Category Water System Improvements (WS)Project Location 621 E. Sierra Madre Bld.Fund 71000 - Water Enterprise FundDepartment Public WorksStatusInitial Project Start Initial Project CompletionRevised Project Start N/ARevised Project Completion N/AProject DescriptionFUNDING SOURCES Prior Years FY 2026
Budget
FY 2026
Estimate FY 2027 FY 2028 FY 2029 FY 2030 FY 2031
5-Year CIP
Total
Beyond
5-Year Total Total
$ - $ 1,161,375 $ - $ 1,161,375 $ - $ - $ - $ - $ 1,161,375 $ - $ 1,161,375 $ - $ 1,161,375 $ - $ 1,161,375 $ - $ - $ - $ - $ 1,161,375 $ - $ 1,161,375 PROJECT USES Prior Years
FY 2026
Budget
FY 2026
Estimate FY 2027 FY 2028 FY 2029 FY 2030 FY 2031
5-Year CIP
Total
Beyond
5-Year Total Total
Design $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Construction $ - $ 1,161,375 $ - $ 1,161,375 $ - $ - $ - $ - $ 1,161,375 $ - $ 1,161,375 $ - $ 1,161,375 $ - $ 1,161,375 $ - $ - $ - $ - $ 1,161,375 $ - $ 1,161,375 TotalTotal
ConstructionJuly 1, 2025June 30, 2027This project provides funding for the rehabilitation of and replacement of miscellaneous equipment on Well No. 4 to restore/improve operational performance and efficiency. The pumping equipent was origanly pulled in late 2025 due to reduced performance and vibration under emergency operations. Specifications were developed thereunder. The Well is located behind Heasley Field. 71000 - Water Enterprise Fund
Project Title Water Main Lining Project
Project Number WS-27001Project Category Water System Improvements (WS)Project Location CitywideFund 71000 - Water Enterprise FundDepartment Public WorksStatusInitial Project Start Initial Project CompletionRevised Project Start N/ARevised Project Completion N/AProject DescriptionFUNDING SOURCES Prior Years FY 2026
Budget
FY 2026
Estimate FY 2027 FY 2028 FY 2029 FY 2030 FY 2031
5-Year CIP
Total
Beyond
5-Year Total Total
$ - $ - $ - $ 300,000 $ - $ - $ - $ - $ 300,000 $ - $ 300,000 $ - $ - $ - $ 300,000 $ - $ - $ - $ - $ 300,000 $ - $ 300,000 PROJECT USES Prior Years
FY 2026
Budget
FY 2026
Estimate FY 2027 FY 2028 FY 2029 FY 2030 FY 2031
5-Year CIP
Total
Beyond
5-Year Total Total
Engineering $ - $ - $ - $ 50,000 $ - $ - $ - $ - $ 50,000 $ - $ 50,000Construction $ - $ - $ - $ 250,000 $ - $ - $ - $ - $ 250,000 $ - $ 250,000 $ - $ - $ - $ 300,000 $ - $ - $ - $ - $ 300,000 $ - $ 300,000 TotalTotal
DesignJuly 1, 2026June 30, 2027This project provides funding for the lining of water mains which are experiencing recurring leaks, but are in challenging areas for full excavation and replacement. 71000 - Water Enterprise Fund
Project Title Pressure Regulating Valve Upgrades
Project Number WS-27002Project Category Water System Improvements (WS)Project Location MultipleFund 71000 - Water Enterprise FundDepartment Public WorksStatusInitial Project Start Initial Project CompletionRevised Project Start N/ARevised Project Completion June 30, 2027Project DescriptionFUNDING SOURCES Prior Years FY 2026
Budget
FY 2026
Estimate FY 2027 FY 2028 FY 2029 FY 2030 FY 2031
5-Year CIP
Total
Beyond
5-Year Total Total
$ - $ - $ - $ 100,000 $ - $ - $ - $ - $ 100,000 $ - $ 100,000 $ - $ - $ - $ 100,000 $ - $ - $ - $ - $ 100,000 $ - $ 100,000 PROJECT USES Prior Years
FY 2026
Budget
FY 2026
Estimate FY 2027 FY 2028 FY 2029 FY 2030 FY 2031
5-Year CIP
Total
Beyond
5-Year Total Total
Construction $ - $ - $ - $ 100,000 $ - $ - $ - $ - $ 100,000 $ - $ 100,000 $ - $ - $ - $ 100,000 $ - $ - $ - $ - $ 100,000 $ - $ 100,000 TotalTotal
ConstructionJuly 1, 2026June 30, 2027This project provides funding for the replacement of water system Pressure Regulating Valves, to ensure proper operation to maintain and control water system pressure. FY 2027 locations include 677 Brookside Ln., 696 Woodland Dr., and 125 E. Carter. 71000 - Water Enterprise Fund
Project Title Auburn Steel Tank Rehabiliation
Project Number WS-27003Project Category Water System Improvements (WS)Project Location 435 Mt. Wilson TrailFund 71000 - Water Enterprise FundDepartment Public WorksStatusInitial Project Start Initial Project CompletionRevised Project Start N/ARevised Project Completion N/AProject DescriptionFUNDING SOURCES Prior Years FY 2026
Budget
FY 2026
Estimate FY 2027 FY 2028 FY 2029 FY 2030 FY 2031
5-Year CIP
Total
Beyond
5-Year Total Total
$ - $ - $ - $ 47,500 $ 427,500 $ - $ - $ - $ 475,000 $ - $ 475,000 $ - $ - $ - $ 47,500 $ 427,500 $ - $ - $ - $ 475,000 $ - $ 475,000 PROJECT USES Prior Years
FY 2026
Budget
FY 2026
Estimate FY 2027 FY 2028 FY 2029 FY 2030 FY 2031
5-Year CIP
Total
Beyond
5-Year Total Total
Design $ - $ - $ - $ 47,500 $ - $ - $ - $ - $ 47,500 $ - $ 47,500 Construction $ - $ - $ - $ - $ 356,250 $ - $ - $ - $ 356,250 $ - $ 356,250 Other $ - $ - $ - $ - $ 71,250 $ - $ - $ - $ 71,250 $ - $ 71,250 $ - $ - $ - $ 47,500 $ 427,500 $ - $ - $ - $ 47,500 $ - $ 475,000 TotalTotal
DesignJuly 1, 2026June 30, 2028This project provides funding for the structural/seismic evaluation, design and rehabilitation of the Auburn Steel Water Tank. 34007 - Transportation Fee
Project Title Water Main Plant Pump Station
Project Number WS-27004Project Category Water System Improvements (WS)Project Location 621 E. Sierra Madre Blvd.Fund 71000 - Water Enterprise FundDepartment Public WorksStatusInitial Project Start Initial Project CompletionRevised Project Start N/ARevised Project Completion N/AProject DescriptionFUNDING SOURCES Prior Years FY 2026
Budget
FY 2026
Estimate FY 2027 FY 2028 FY 2029 FY 2030 FY 2031
5-Year CIP
Total
Beyond
5-Year Total Total
$ - $ - $ - $ 150,000 $ - $ - $ - $ - $ 150,000 $ - $ 150,000 $ - $ - $ - $ 150,000 $ - $ - $ - $ - $ 150,000 $ - $ 150,000 PROJECT USES Prior Years
FY 2026
Budget
FY 2026
Estimate FY 2027 FY 2028 FY 2029 FY 2030 FY 2031
5-Year CIP
Total
Beyond
5-Year Total Total
Design $ - $ - $ - $ 150,000 $ - $ - $ - $ - $ 150,000 $ - $ 150,000Construction $ - $ - $ - $ - $ 1,125,000 $ - $ - $ - $ 1,125,000 $ - $ 1,125,000Other $ - $ - $ - $ - $ 225,000 $ - $ - $ - $ 225,000 $ - $ 225,000 $ - $ - $ - $ 150,000 $ 1,350,000 $ - $ - $ - $ 1,500,000 $ - $ 1,500,000 TotalTotal
DesignJuly 1, 2026June 30, 2028This project provides funding for the replacement of a non-operational Pump Station. 71000 - Water Enterprise Fund
Project Title Well No. 6 Rehabilitation
Project Number WS-26007Project Category Water System Improvements (WS)Project Location 611 E. Sierra Madre Blvd.Fund 71000 - Water Enterprise FundDepartment Public WorksStatusInitial Project Start Initial Project CompletionRevised Project Start N/ARevised Project Completion N/AProject DescriptionFUNDING SOURCES Prior Years FY 2026
Budget
FY 2026
Estimate FY 2027 FY 2028 FY 2029 FY 2030 FY 2031
5-Year CIP
Total
Beyond
5-Year Total Total
$ - $ - $ - $ 200,000 $ - $ - $ - $ - $ 200,000 $ - $ 200,000 $ - $ - $ - $ 200,000 $ - $ - $ - $ - $ 200,000 $ - $ 200,000 PROJECT USES Prior Years
FY 2026
Budget
FY 2026
Estimate FY 2027 FY 2028 FY 2029 FY 2030 FY 2031
5-Year CIP
Total
Beyond
5-Year Total Total
Construction $ - $ - $ - $ 200,000 $ - $ - $ - $ - $ 200,000 $ - $ 200,000 $ - $ - $ - $ 200,000 $ - $ - $ - $ - $ 200,000 $ - $ 200,000 TotalTotal
ConstructionJuly 1, 2026June 30, 2027This project provides funding for the removal and evaluation of pump assembly, and make necessary repairs. 71000 - Water Enterprise Fund
Project Title City Yard Back-up Generator
Project Number WS-27006Project Category Water System Improvements (WS)Project Location 621 E. Sierra Madre Blvd.Fund 71000 - Water Enterprise FundDepartment Public WorksStatusInitial Project Start Initial Project CompletionRevised Project Start N/ARevised Project Completion N/AProject DescriptionFUNDING SOURCES Prior Years FY 2026
Budget
FY 2026
Estimate FY 2027 FY 2028 FY 2029 FY 2030 FY 2031
5-Year CIP
Total
Beyond
5-Year Total Total
$ - $ - $ - $ 175,000 $ 1,575,000 $ - $ - $ - $ 1,750,000 $ - $ 175,000 $ - $ - $ - $ 175,000 $ 1,575,000 $ - $ - $ - $ 1,750,000 $ - $ 175,000 PROJECT USES Prior Years
FY 2026
Budget
FY 2026
Estimate FY 2027 FY 2028 FY 2029 FY 2030 FY 2031
5-Year CIP
Total
Beyond
5-Year Total Total
Engineering $ - $ - $ - $ 175,000 $ - $ - $ - $ - $ 175,000 $ - $ 175,000 Construction $ - $ - $ - $ - $ 1,312,500 $ - $ - $ - $ 1,312,500 $ - $ 1,312,500 Other $ - $ - $ - $ - $ 262,500 $ - $ - $ - $ 262,500 $ - $ 262,500 $ - $ - $ - $ 175,000 $ 1,575,000 $ - $ - $ - $ 1,750,000 $ - $ 1,750,000 TotalTotal
Design
July 1, 2026June 30, 2028This project provides funding for the replacement of a non-operational Stationary Generator. 71000 - Water Enterprise Fund
Project Title Wastewater Infrastructure Improv.

Project Number WW-27001
Project Category Wastewater Improvements (WW)
Project Location Citywide
Fund 72000 - Sewer Enterprise Fund
Department Public Works
Status
Initial Project Start
Initial Project Completion
Revised Project Start N/A
Revised Project Completion N/A
Project Description
FUNDING SOURCES Prior Years
FY 2026
Budget
FY 2026
Estimate FY 2027 FY 2028 FY 2029 FY 2030 FY 2031
5-Year CIP
Total
Beyond
5-Year Total Total
$ - $ - $ - $ 100,000 $ 100,000 $ - $ - $ - $ 200,000 $ - $ 100,000 $ - $ - $ - $ 100,000 $ 100,000 $ - $ - $ - $ 200,000 $ - $ 100,000 PROJECT USES Prior Years
FY 2026
Budget
FY 2026
Estimate FY 2027 FY 2028 FY 2029 FY 2030 FY 2031
5-Year CIP
Total
Beyond
5-Year Total Total
Construction $ - $ - $ - $ 100,000 $ 100,000 $ - $ - $ - $ 200,000 $ - $ 100,000 $ - $ - $ - $ 100,000 $ 100,000 $ - $ - $ - $ 200,000 $ - $ 100,000 Total
Total
Construction
July 1, 2026
June 30, 2027
This project provides funding for the replacement of aging and ineffective wastewater infrastructure, including sewer mains and manholes. Locations and methodology will be determined by the current Sanitary Sewer Master Plan, which protects the health and safety of the community's residents and commercial entities.
72000 - Sewer Enterprise Fund
Project Title Community Center Elevator
Project Number FA-26001
Project Category Facility Improvements (FA)
Project Location 611 E. Sierra Madre Blvd.

Fund 10000 - General Fund
Department Public Works
Status
Initial Project Start
Initial Project Completion
Revised Project Start April 15, 2026
Revised Project Completion June 30, 2027
Project Description
FUNDING SOURCES Prior Years
FY 2026
Budget
FY 2026
Estimate FY 2027 FY 2028 FY 2029 FY 2030 FY 2031
5-Year CIP
Total
Beyond
5-Year Total Total
$ - $ 750,000 $ - $ 750,000 $ - $ - $ - $ - $ 750,000 $ - $ 750,000 $ - $ 750,000 $ - $ 750,000 $ - $ - $ - $ - $ 750,000 $ - $ 750,000 PROJECT USES Prior Years
FY 2026
Budget
FY 2026
Estimate FY 2027 FY 2028 FY 2029 FY 2030 FY 2031
5-Year CIP
Total
Beyond
5-Year Total Total
Engineering $ - $ 75,000 $ - $ 75,000 $ - $ - $ - $ - $ 75,000 $ - $ 75,000 Construction $ - $ 675,000 $ - $ 675,000 $ - $ - $ - $ - $ 675,000 $ - $ 675,000 $ - $ 750,000 $ 750,000 $ - $ - $ - $ - $ 750,000 $ - $ 750,000 Total
Total
Design
July 1, 2025
June 30, 2026
This project provides funding for the repair and/or replacement of the elevator at the Sierra Madre Recreation Center (currently leased to the YMCA). The elevator is essential for Americans with Disabilities (ADA) compliance in the building and allows access to the second floor of the facility. 10000 - General Fund
Project Title Aquatic Center Pool/Deck Resurfacing
Project Number FA-26002
Project Category Facility Improvements (FA)
Project Location 611 E. Sierra Madre Blvd.

Fund 10000 - General Fund
Department Public Works
Status
Initial Project Start
Initial Project Completion
Revised Project Start March 1, 2026
Revised Project Completion December 31, 2026
Project Description
FUNDING SOURCES Prior Years
FY 2026
Budget
FY 2026
Estimate FY 2027 FY 2028 FY 2029 FY 2030 FY 2031
5-Year CIP
Total
Beyond
5-Year Total Total
$ - $ 150,000 $ 324,050 $ - $ - $ - $ - $ - $ 324,050 $ - $ 324,050 $ - $ 150,000 $ 324,050 $ - $ - $ - $ - $ - $ 324,050 $ - $ 324,050 PROJECT USES Prior Years
FY 2026
Budget
FY 2026
Estimate FY 2027 FY 2028 FY 2029 FY 2030 FY 2031
5-Year CIP
Total
Beyond
5-Year Total Total
Construction $ - $ - $ 324,050 $ - $ - $ - $ - $ - $ 324,050 $ - $ 324,050 $ - $ - $ 324,050 $ - $ - $ - $ - $ - $ 324,050 $ - $ 324,050 Total
Total
Design
July 1, 2025
June 30, 2026
This project provides funding for the repair of the main pool deck and the plaster surfaces of both the main and small pools at the Sierra Madre Aquatics Facility. This is a priority project, as currently the Los Angeles County Health Department has issued the City notices of corrective actions that must be completed early in FY27.
10000 - General Fund
Project Title Lizzie's Trail Inn & Richardson House
Project Number FA-26003
Project Category Facility Improvements (FA)
Project Location 167 E. Mira Monte
Fund 27001 - Calif. State Parks Dept. Grants & Loca
Department Library & Community Services
Status
Initial Project Start
Initial Project Completion
Revised Project Start N/A
Revised Project Completion June 30, 2027
Project Description
FUNDING SOURCES Prior Years
FY 2026
Budget
FY 2026
Estimate FY 2027 FY 2028 FY 2029 FY 2030 FY 2031
5-Year CIP
Total
Beyond
5-Year Total Total
$ - $ 184,666 $ 46,450 $ 138,216 $ - $ - $ - $ - $ 184,666 $ - $ 184,666 $ - $ 184,666 $ 46,450 $ 138,216 $ - $ - $ - $ - $ 184,666 $ - $ 184,666 PROJECT USES Prior Years
FY 2026
Budget
FY 2026
Estimate FY 2027 FY 2028 FY 2029 FY 2030 FY 2031
5-Year CIP
Total
Beyond
5-Year Total Total
Design $ - $ 77,500 $ 46,450 $ 31,050 $ - $ - $ - $ - $ 77,500 $ - $ 77,500 Construction $ 107,166 $ - $ 107,166 $ - $ - $ - $ - $ 107,166 $ - $ 107,166 $ - $ 184,666 $ 46,450 $ 138,216 $ - $ - $ - $ - $ 184,666 $ - $ 184,666 Total
Total
Design
July 1, 2025
June 30, 2026
The work aims to stabilize structures, replace roofing, manage tree interference, and preserve the historic character of both sites. The project is designed to provide a 20–30 year solution for building longevity.

The Lizzie’s Trail Inn & Richardson House project is funded through a Reimbursable Grant from California State Parks Department of Grants & Local Services (OGALS) in the amount of $184,666.
29007 - Targeted State Grants
Project Title City Hall Generator Replacement
Project Number FA-26004
Project Category Facility Improvements (FA)
Project Location 232 W. Sierra Madre Blvd
Fund 60001 - Facilities ISF
Department Public Works
Status
Initial Project Start
Initial Project Completion
Revised Project Start N/A
Revised Project Completion N/A
Project Description
FUNDING SOURCES Prior Years
FY 2026
Budget
FY 2026
Estimate FY 2027 FY 2028 FY 2029 FY 2030 FY 2031
5-Year CIP
Total
Beyond
5-Year Total Total
$ - $ 330,563 $ - $ 330,563 $ - $ - $ - $ - $ 330,563 $ - $ 330,563 $ - $ 330,563 $ - $ 330,563 $ - $ - $ - $ - $ 330,563 $ - $ 330,563 PROJECT USES Prior Years
FY 2026
Budget
FY 2026
Estimate FY 2027 FY 2028 FY 2029 FY 2030 FY 2031
5-Year CIP
Total
Beyond
5-Year Total Total
Construction $ 330,563 $ - $ 330,563 $ - $ - $ - $ - $ 330,563 $ - $ 330,563 $ - $ 330,563 $ - $ 330,563 $ - $ - $ - $ - $ 330,563 $ - $ 330,563 Total
Total
Construction
September 1, 2025
June 30, 2027
During a series of outages in late August and early September 2025, the City Hall/Public Safety Building emergency backup generator failed. The generator is over 80 years and well-past its useful life. In 2026, a contract was awarded; however, due to significant lead times for generator acquisition, project implementation is being deferred to FY 2027.
60001 - Facilities ISF
Project Title Active Transportation Improvements
Project Number FA-27001
Project Category Facility Improvements (FA)
Project Location Citywide
Fund 34007 - Transportation Fee
Department Public Works
Status
Initial Project Start
Initial Project Completion
Revised Project Start N/A
Revised Project Completion N/A
Project Description
FUNDING SOURCES Prior Years
FY 2026
Budget
FY 2026
Estimate FY 2027 FY 2028 FY 2029 FY 2030 FY 2031
5-Year CIP
Total
Beyond
5-Year Total Total
$ - $ - $ - $ 75,000 $ - $ - $ - $ - $ 75,000 $ - $ 75,000 $ - $ - $ - $ 75,000 $ - $ - $ - $ - $ 75,000 $ - $ 75,000 PROJECT USES Prior Years
FY 2026
Budget
FY 2026
Estimate FY 2027 FY 2028 FY 2029 FY 2030 FY 2031
5-Year CIP
Total
Beyond
5-Year Total Total
Construction $ - $ - $ - $ 75,000 $ - $ - $ - $ - $ 75,000 $ - $ 75,000 $ - $ - $ - $ 75,000 $ - $ - $ - $ - $ 75,000 $ - $ 75,000 Total
Total
Construction
July 1, 2026
June 30, 2027
This project provides funding for various improvements/enhancements for Active Transportation within the City of Sierra Madre. The installation of non-vehicular amenities, such as bike racks, bike lane improvements, crosswalk safety enhancements, and regional transportation bus stop locations will be targeted for the use of this funding.
34007 - Transportation Fee
Project Title City Hall ADA Parking Spaces
Project Number FA-27002
Project Category Facility Improvements (FA)
Project Location City Hall Parking Lot
Fund SB-1186 License Fees
Department Public Works
Status
Initial Project Start
Initial Project Completion
Revised Project Start N/A
Revised Project Completion N/A
Project Description
FUNDING SOURCES Prior Years
FY 2026
Budget
FY 2026
Estimate FY 2027 FY 2028 FY 2029 FY 2030 FY 2031
5-Year CIP
Total
Beyond
5-Year Total Total
$ - $ - $ - $ 50,000 $ - $ - $ - $ - $ 50,000 $ - $ 50,000 $ - $ - $ - $ 50,000 $ - $ - $ - $ - $ 50,000 $ - $ 50,000 PROJECT USES Prior Years
FY 2026
Budget
FY 2026
Estimate FY 2027 FY 2028 FY 2029 FY 2030 FY 2031
5-Year CIP
Total
Beyond
5-Year Total Total
Design $ - $ - $ - $ 15,000 $ - $ - $ - $ - $ 15,000 $ - $ 15,000 Construction $ - $ - $ - $ 35,000 $ - $ - $ - $ - $ 35,000 $ - $ 35,000 $ - $ - $ - $ 50,000 $ - $ - $ - $ - $ 50,000 $ - $ 50,000 Total
Total
Design
July 1, 2026
June 30, 2027
The ADA Parking Space project is funded through SB 1186 License Fee, which are collected by City Governments for local business licenses or permits.

Local jurisdictions retain 90% of the fees and 10% is remitted to the Division of the State Architect. The funds are required to be used for constructionrelated accessibility requirements at businesses and facilities that are open to the public.

SB-1186 License Fees
Project Title Memorial Park Restroom Remodel
Project Number FA-27003
Project Category Park Improvements (PA)
Project Location Memorial Park
Fund 34006 - Quimby Fees
Department Library & Community Services
Status
Initial Project Start
Initial Project Completion
Revised Project Start N/A
Revised Project Completion N/A
Project Description
FUNDING SOURCES Prior Years
FY 2026
Budget
FY 2026
Estimate FY 2027 FY 2028 FY 2029 FY 2030 FY 2031
5-Year CIP
Total
Beyond
5-Year Total Total
$ - $ - $ - $ 50,000 $ - $ - $ - $ - $ 50,000 $ - $ 50,000 $ - $ - $ - $ 50,000 $ - $ - $ - $ - $ 50,000 $ - $ 50,000 PROJECT USES Prior Years
FY 2026
Budget
FY 2026
Estimate FY 2027 FY 2028 FY 2029 FY 2030 FY 2031
5-Year CIP
Total
Beyond
5-Year Total Total
Design $ - $ - $ - $ 7,500 $ - $ - $ - $ - $ 7,500 $ - $ 7,500 Construction $ - $ - $ - $ 42,500 $ - $ - $ - $ - $ 42,500 $ - $ 42,500 $ - $ - $ - $ 50,000 $ - $ - $ - $ - $ 50,000 $ - $ 50,000 Total
Total
Design
July 1, 2026
June 30, 2027
This project provides funding for the design and remodel/construction/repurposing of the Restroom Facilities at Memorial Park. The restrooms adjoined to the historic Hart Park House Senior Center are often closed during events due to sanitary failures. 34006 - Quimby Fees
Project Title Sierra Vista Park Restroom Remodel
Project Number FA-27004
Project Category Park Improvements (PA)
Project Location Sierra Vista Park
Fund 34006 - Quimby Fees
Department Library & Community Services
Status
Initial Project Start
Initial Project Completion
Revised Project Start N/A
Revised Project Completion N/A
Project Description
FUNDING SOURCES Prior Years
FY 2026
Budget
FY 2026
Estimate FY 2027 FY 2028 FY 2029 FY 2030 FY 2031
5-Year CIP
Total
Beyond
5-Year Total Total
$ - $ - $ - $ 75,000 $ - $ - $ - $ - $ 75,000 $ - $ 75,000 $ - $ - $ - $ 75,000 $ - $ - $ - $ - $ 75,000 $ - $ 75,000 PROJECT USES Prior Years
FY 2026
Budget
FY 2026
Estimate FY 2027 FY 2028 FY 2029 FY 2030 FY 2031
5-Year CIP
Total
Beyond
5-Year Total Total
Design $ - $ - $ - $ 7,500 $ - $ - $ - $ - $ 7,500 $ - $ 7,500 Construction $ - $ - $ - $ 67,500 $ - $ - $ - $ - $ 67,500 $ - $ 67,500 $ - $ - $ - $ 75,000 $ - $ - $ - $ - $ 75,000 $ - $ 75,000 Total
Total
Design
July 1, 2026
June 30, 2027
This project provides funding for the evaluation, design, and remodel/construction of the Restroom Facilities at Sierra Vista Park. The bathrooms at Heasley Field (and potentially Dapper Field) are heavily used by residents and visitors to the park, playgrounds, and sports fields. 34006 - Quimby Fees
Project Title EV Charging Station
Project Number FA-27005
Project Category Facility Improvements (FA)
Project Location Sierra Vista Park
Fund 38003 - Clean Air Fund (AQMD)
Department Public Works
Status
Initial Project Start
Initial Project Completion
Revised Project Start N/A
Revised Project Completion N/A
Project Description
FUNDING SOURCES Prior Years
FY 2026
Budget
FY 2026
Estimate FY 2027 FY 2028 FY 2029 FY 2030 FY 2031
5-Year CIP
Total
Beyond
5-Year Total Total
$ - $ - $ - $ 55,000 $ - $ - $ - $ - $ 55,000 $ - $ 55,000 $ - $ - $ - $ 55,000 $ - $ - $ - $ - $ 55,000 $ - $ 55,000 PROJECT USES Prior Years
FY 2026
Budget
FY 2026
Estimate FY 2027 FY 2028 FY 2029 FY 2030 FY 2031
5-Year CIP
Total
Beyond
5-Year Total Total
Design $ - $ - $ - $ 10,000 $ - $ - $ - $ - $ 10,000 $ - $ 10,000 Construction $ - $ - $ - $ 45,000 $ - $ - $ - $ - $ 45,000 $ - $ 45,000 $ - $ - $ - $ 55,000 $ - $ - $ - $ - $ 55,000 $ - $ 55,000 Total
Total
Design
July 1, 2026
June 30, 2027
This project provides funding for the installation of EV Charging Stations. This will assist the City in moving towards Fleet electrification. 38003 - Clean Air Fund (AQMD)
Project Title Desktop Refresh
Project Number IT-27001
Project Category Information and Technology (IT)
Project Location City Hall
Fund 60003 - Technology ISF
Department Information Technology
Status
Initial Project Start
Initial Project Completion
Revised Project Start N/A
Revised Project Completion N/A
Project Description
FUNDING SOURCES Prior Years
FY 2026
Budget
FY 2026
Estimate FY 2027 FY 2028 FY 2029 FY 2030 FY 2031
5-Year CIP
Total
Beyond
5-Year Total Total
$ - $ - $ - $ 45,000 $ - $ - $ - $ - $ 45,000 $ - $ 45,000 $ - $ - $ - $ 45,000 $ - $ - $ - $ - $ 45,000 $ - $ 45,000 PROJECT USES Prior Years
FY 2026
Budget
FY 2026
Estimate FY 2027 FY 2028 FY 2029 FY 2030 FY 2031
5-Year CIP
Total
Beyond
5-Year Total Total
Installation $ - $ - $ - $ 45,000 $ - $ - $ - $ - $ 45,000 $ - $ 45,000 $ - $ - $ - $ 45,000 $ - $ - $ - $ - $ 45,000 $ - $ 45,000 Total
Total
Implementation
July 1, 2026
June 30, 2027
This project provides funding for the replacement of 25% of the City's computers used by City employees. 60003 - Technology ISF
Project Title Cyber Security Initiatives
Project Number IT-27002
Project Category Information and Technology (IT)
Project Location City Hall
Fund 60003 - Technology ISF
Department Information Technology
Status
Initial Project Start
Initial Project Completion
Revised Project Start N/A
Revised Project Completion N/A
Project Description
FUNDING SOURCES Prior Years
FY 2026
Budget
FY 2026
Estimate FY 2027 FY 2028 FY 2029 FY 2030 FY 2031
5-Year CIP
Total
Beyond
5-Year Total Total
$ - $ - $ - $ 45,000 $ - $ - $ - $ - $ 45,000 $ - $ 45,000 $ - $ - $ - $ 45,000 $ - $ - $ - $ - $ 45,000 $ - $ 45,000 PROJECT USES Prior Years
FY 2026
Budget
FY 2026
Estimate FY 2027 FY 2028 FY 2029 FY 2030 FY 2031
5-Year CIP
Total
Beyond
5-Year Total Total
Installation $ - $ - $ - $ 45,000 $ - $ - $ - $ - $ 45,000 $ - $ 45,000 $ - $ - $ - $ 45,000 $ - $ - $ - $ - $ 45,000 $ - $ 45,000 Total
Total
Implementation
July 1, 2026
June 30, 2027
This project provides funding for the design, configuration and procurement of Cyber Security System - SEIM, used to detect and analyze data across all city infrastructure.
60003 - Technology ISF
Project Title Data Center Refresh - 10 GIG Updates
Project Number IT-27003
Project Category Information and Technology (IT)
Project Location City Hall
Fund 60003 - Technology ISF
Department Information Technology
Status
Initial Project Start
Initial Project Completion
Revised Project Start N/A
Revised Project Completion N/A
Project Description
FUNDING SOURCES Prior Years
FY 2026
Budget
FY 2026
Estimate FY 2027 FY 2028 FY 2029 FY 2030 FY 2031
5-Year CIP
Total
Beyond
5-Year Total Total
$ - $ - $ - $ 25,000 $ - $ - $ - $ - $ 25,000 $ - $ 25,000 $ - $ - $ - $ 25,000 $ - $ - $ - $ - $ 25,000 $ - $ 25,000 PROJECT USES Prior Years
FY 2026
Budget
FY 2026
Estimate FY 2027 FY 2028 FY 2029 FY 2030 FY 2031
5-Year CIP
Total
Beyond
5-Year Total Total
Installation $ - $ - $ - $ 25,000 $ 25,000 $ 25,000
$ - $ - $ - $ 25,000 $ - $ - $ - $ - $ 25,000 $ - $ 25,000 Total
Total
July 1, 2026
June 30, 2027
Implementation
This project provides funding for the Data Center Refresh, upgrading networking infrastructure from 1 GIG to 10 GIG. This project is vital to the efficiency and security of the various software programs utilized by all City Departments. 60003 - Technology ISF
Project Title IdP Implementation
Project Number IT-27004
Project Category Information and Technology (IT)
Project Location City Hall
Fund 60003 - Technology ISF
Department Information Technology
Status
Initial Project Start
Initial Project Completion
Revised Project Start N/A
Revised Project Completion N/A
Project Description
FUNDING SOURCES Prior Years
FY 2026
Budget
FY 2026
Estimate FY 2027 FY 2028 FY 2029 FY 2030 FY 2031
5-Year CIP
Total
Beyond
5-Year Total Total
$ - $ - $ - $ 18,000 $ - $ - $ - $ - $ 18,000 $ - $ 18,000 $ - $ - $ - $ 18,000 $ - $ - $ - $ - $ 18,000 $ - $ 18,000 PROJECT USES Prior Years
FY 2026
Budget
FY 2026
Estimate FY 2027 FY 2028 FY 2029 FY 2030 FY 2031
5-Year CIP
Total
Beyond
5-Year Total Total
Installation $ - $ - $ - $ 18,000 $ - $ - $ - $ - $ 18,000 $ - $ 18,000 $ - $ - $ - $ 18,000 $ - $ - $ - $ - $ 18,000 $ - $ 18,000 Total
Total
Implementation
July 1, 2026
June 30, 2027
This project provides funding for the design, configuration and procurement of IdP to support secure authentication for City staff. 60003 - Technology ISF
Project Title SSO Implementation
Project Number IT-27005
Project Category Information and Technology (IT)
Project Location City Hall
Fund 60003 - Technology ISF
Department Information Technology
Status
Initial Project Start
Initial Project Completion
Revised Project Start N/A
Revised Project Completion N/A
Project Description
FUNDING SOURCES Prior Years
FY 2026
Budget
FY 2026
Estimate FY 2027 FY 2028 FY 2029 FY 2030 FY 2031
5-Year CIP
Total
Beyond
5-Year Total Total
$ - $ - $ - $ 8,000 $ - $ - $ - $ - $ 8,000 $ - $ 8,000 $ - $ - $ - $ 8,000 $ - $ - $ - $ - $ 8,000 $ - $ 8,000 PROJECT USES Prior Years
FY 2026
Budget
FY 2026
Estimate FY 2027 FY 2028 FY 2029 FY 2030 FY 2031
5-Year CIP
Total
Beyond
5-Year Total Total
Installation $ - $ - $ - $ 8,000 $ - $ - $ - $ - $ 8,000 $ - $ 8,000 $ - $ - $ - $ 8,000 $ - $ - $ - $ - $ 8,000 $ - $ 8,000 Total
Total
Implementation
July 1, 2026
June 30, 2027
This project provides funding for the design, configuration and procurement of SSO to support consistency of authentication for Microsoft 365 access and strengthen security against credential compromise and unauthorized access 60003 - Technology ISF
Project Title ZTNA Implementation
Project Number IT-27006
Project Category Information and Technology (IT)
Project Location City Hall
Fund 60003 - Technology ISF
Department Information Technology
Status
Initial Project Start
Initial Project Completion
Revised Project Start N/A
Revised Project Completion N/A
Project Description
FUNDING SOURCES Prior Years
FY 2026
Budget
FY 2026
Estimate FY 2027 FY 2028 FY 2029 FY 2030 FY 2031
5-Year CIP
Total
Beyond
5-Year Total Total
$ - $ - $ - $ 6,000 $ - $ - $ - $ - $ 6,000 $ - $ 6,000 $ - $ - $ - $ 6,000 $ - $ - $ - $ - $ 6,000 $ - $ 6,000 PROJECT USES Prior Years
FY 2026
Budget
FY 2026
Estimate FY 2027 FY 2028 FY 2029 FY 2030 FY 2031
5-Year CIP
Total
Beyond
5-Year Total Total
Installation $ - $ - $ - $ 6,000 $ - $ - $ - $ - $ 6,000 $ - $ 6,000 $ - $ - $ - $ 6,000 $ - $ - $ - $ - $ 6,000 $ - $ 6,000 Total
Total
Implementation
July 1, 2026
June 30, 2027
This project provides funding for the design, configuration and procurement of a ZTNA system for secure remote access for police vehicle Mobile Data Computers (MDCs) and other field systems that handle sensitive law enforcement data. 60003 - Technology ISF
Project Title Asphalt Roller
Project Number OP-27001
Project Category Other Improvements/Purchases (OP)
Project Location N/A
Fund 71000 - Water Enterprise Fund
Department Public Works
Status
Initial Project Start
Initial Project Completion
Revised Project Start N/A
Revised Project Completion N/A
Project Description
FUNDING SOURCES Prior Years
FY 2026
Budget
FY 2026
Estimate FY 2027 FY 2028 FY 2029 FY 2030 FY 2031
5-Year CIP
Total
Beyond
5-Year Total Total
$ - $ - $ - $ 60,000 $ - $ - $ - $ - $ 60,000 $ - $ 60,000 $ - $ - $ - $ 60,000 $ - $ - $ - $ - $ 60,000 $ - $ 60,000 PROJECT USES Prior Years
FY 2026
Budget
FY 2026
Estimate FY 2027 FY 2028 FY 2029 FY 2030 FY 2031
5-Year CIP
Total
Beyond
5-Year Total Total
Other $ - $ - $ - $ 60,000 $ - $ - $ - $ - $ 60,000 $ - $ 60,000 $ - $ - $ - $ 60,000 $ - $ - $ - $ - $ 60,000 $ - $ 60,000 Total
Total
Purchase
July 1, 2026
June 30, 2027
This project provides funding for the purchase of an apshalt roller which will be utilized for rolling compaction of water leak asphalt repair patches. 71000 - Water Enterprise Fund
Project Title Concrete Grinder
Project Number OP-27002
Project Category Other Improvements/Purchases (OP)
Project Location N/A
Fund 60010 - Equipment ISF
Department Public Works
Status
Initial Project Start
Initial Project Completion
Revised Project Start N/A
Revised Project Completion N/A
Project Description
FUNDING SOURCES Prior Years
FY 2026
Budget
FY 2026
Estimate FY 2027 FY 2028 FY 2029 FY 2030 FY 2031
5-Year CIP
Total
Beyond
5-Year Total Total
$ - $ - $ - $ 8,000 $ - $ - $ - $ - $ 8,000 $ - $ 8,000 $ - $ - $ - $ 8,000 $ - $ - $ - $ - $ 8,000 $ - $ 8,000 PROJECT USES Prior Years
FY 2026
Budget
FY 2026
Estimate FY 2027 FY 2028 FY 2029 FY 2030 FY 2031
5-Year CIP
Total
Beyond
5-Year Total Total
Other $ - $ - $ - $ 8,000 $ - $ - $ - $ - $ 8,000 $ - $ 8,000 $ - $ - $ - $ 8,000 $ - $ - $ - $ - $ 8,000 $ - $ 8,000 Total
Total
Purchase
July 1, 2026
June 30, 2027
This project provides funding for the purchase of a concrete grinder for grinding imperfections and lifted areas of concrete.. 60010 - Equipment ISF

PLANNING & COMMUNITY

PRESERVATION
FY 2027 PROPOSED

OPERATING BUDGET
Clare Lin, Director of Planning & Community Preservation WHAT WE DO We provide efficient and
effective professional planning
and building services to the
residents of Sierra Madre and to
development professionals
while safeguarding life and
property, enhancing the City’s
economic base, and protecting
neighborhoods and the natural
environment.

ORGANIZATIONAL CHART
FY 2026 KEY

ACCOMPLISHMENTS
Organization Stability
• Full-time Permit technician position filled
Modernization & Technology
• Online permitting and inspection platform
• Online scheduling platform
State Law Compliance
• ADU Ordinance Update
• General Plan Updates Open Space and
Conservation Elements.

State RHNA Residential Developments and
Subdivisions
• Stonehouse Subdivision
• Meadows Subdivision and Entitlements
• ADU production
FY 2027 PROPOSED

OPERATING
BUDGET

REVENUE
BUDGET
$1,494,000.00
$1,630,200.00
$2,016,500.00
$-
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
FY 2026
Adopted
FY 2026
Amended
FY 2027
Proposed
Major Revenue Drivers:

Modernization
ADUs
Plan Reviews 34.9%
Permits and Fees

EXPENDITURE
BUDGET
$2,158,000.00 $2,178,000.00
$2,893,104.00
$-
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
$3,500,000
FY 2026
Adopted
FY 2026
Amended
FY 2027
Proposed
Major Expenditure Drivers:

Increased Permit Counter Demand
Modernization & Technology
Ongoing Subscription 9.4% New Contract Services
FY 2027 WORK PLAN
Regional Collaboration
SGAC Local Data Exchange
SGAC 7th cycle Regional
Housing Need Allocation
Policy and Methodology
State Law Compliance
Municipal Code Text
Amendments
Expanded Services
Address Assignments
Granding and Drainage
Demolition C&D Waste System
Environmental Arborist Review
FY 2027 WORK PLAN
Modernization
Enhance expanded services;
Implement cloud platform for
waste management tracking;
Partner with AI platform for
ADU pre-application
Organizational Growth
Professional Development
Technology
Consultant Support
Entitlements & Permits
Gingko II
One Carter
The Meadows
BUDGET

ENHANCEMENTS
Expanded Services - $55,000
Expanded services will introduce streamlined processes
designed to provide a centralized, one-stop approach for permitting, inspections, and project tracking. This enhancement will improve operational transparency, coordination, and efficiency in managing development-related activities. Services funded through permit revenue will include grading and
drainage review, environmental consulting, and contracted planning support.

Software Subscription - $5,400
Implementation of advanced technology solutions to improve operational efficiency and enhance customer service delivery.

The software subscription will support improved transparency, tracking, and management of construction waste permits, inspections, and compliance reporting through a more
streamlined and accessible digital process.

BUDGET ENHANCEMENT SUMMARY

ITEM ONE-TIME ONGOING TOTAL
Grading & Drainage
Contract Services - $20,000 $20,000
Environmental
Planner & Arborist
Contract Services
- $30,000 $30,000
Green Halo
Demolition Permit - $5,400 $5,400
TOTAL $0 $55,400 $55,400

STRATEGIC PLAN

CORRELATION
GOAL 1 - Organizational Stability
• Innovation & Technology Improvements
GOAL 4 – Community Enrichment
• Enhance Communication & Collaboration
• Enhance Public Education on Key Civic Issues

QUESTIONS
[Clare Lin, Director of Planning and Community Preservation] Positions (FTE) Expenditures Revenues Net

FY 25-26 Adopted Budget 6.00 $ 2,158,000 $ 1,494,000 $ 664,000 Base Adjustments
One-Time Prior Year Expenditures and Revenues Deleted
Elimination of Temporary Part-Time Permit Technician $ (20,000) $ - $ (20,000) The Meadows Development Agreement Public Safety Contribution $ - $ (250,000) $ 250,000 Uncategorized Capital Project Fund Expenses $ (175,000) $ - $ (175,000) One-Time Prior Year Expenditures and Revenues 0.00 $ (195,000) $ (250,000) $ 55,000 Adjustments to Costs of Ongoing Activities
Salary and Benefit Adjustment $ 60,245 $ - $ 60,245
Allocated Charges $ 531,949 $ - $ 531,949
Reclass 1.0 FTE Assistant Planner to Associate Planner $ 1,570 $ - $ 1,570 Willdan Development Activity Contract Adjustment $ 222,240 $ 715,000 $ (492,760) Special Legal Services Contract Adjustment $ 11,200 $ - $ 11,200 Accela Software Subscription Costs (reallocated from IT ISF) $ 35,500 $ - $ 35,500 DigEPlan Software Subscription Costs (reallocated from IT ISF) $ 10,000 $ - $ 10,000 Axon Body Worn Camera - Code Enforcement $ 3,000 $ - $ 3,000 Reduction in Other Supplies $ (1,000) $ - $ (1,000)
Adjustments to Costs of Ongoing Activities 0.00 $ 874,704 $ 715,000 $ 159,704 Total FY 26-27 Base Budget 6.00 $ 2,837,704 $ 1,959,000 $ 878,704 Budget Enhancements
Grading and Drainage Permit Contract Services $ 20,000 $ 23,000 $ (3,000) Environmental Review Contract Services $ 30,000 $ 34,500 $ (4,500) Green Halo Demolition Permit Software Subscription Costs $ 5,400 $ - $ 5,400 Total Budget Enhancements 0.00 $ 55,400 $ 57,500 $ (2,100) Total FY 26-27 Proposed Budget 6.00 $ 2,893,104 $ 2,016,500 $ 876,604 Planning & Community Preservation Department Budget Reconciliation

LIBRARY &

COMMUNITY SERVICES
FY 2027 PROPOSED

OPERATING BUDGET
Leila Arciero, Library & Community Services Director

LIBRARY & COMMUNITY SERVICES

ORG CHART
WHAT WE DO:

LIBRARY
It is the mission of the Sierra Madre Public
Library to provide free and equal access to
information, ideas, technology, and the joy of
reading to educate and empower our
diverse community.

FY 2026 KEY

ACCOMPLISHMENTS

LIBRARY
Library Meaningful Improvement Project
Completed a transformative expansion and
modernization of the Sierra Madre Library, increasing
the facility size by over 60%, improving ADA
accessibility, and completing a full seismic retrofit to enhance safety and services to the community.

Furniture, Fixtures, and Equipment
Managed FF&E planning and procurement in
partnership with TSK Architects, the Friends of the
Sierra Madre Library, and the Sierra Madre Library
Foundation to furnish and equip the renovated Library.

Secured Grant Extension
Successfully obtained a two-month extension for the
City’s $10 million Targeted State Grant, ensuring
continued project funding and compliance.

FY 2026 KEY

ACCOMPLISHMENTS

LIBRARY
Continued Library Operations During Construction
Maintained library services and programming for the
community while operating from the temporary
facility at 350 W. Sierra Madre Blvd. Increased
eResources with Freegal and Comics Plus.

Employee Development and Enrichment
Expanded staff development opportunities through
professional memberships, conferences, training
programs, and wellness initiatives to strengthen
employee growth and public service.

Sierra Madre Historical Preservation Society MOU
Updated and finalized a new Memorandum of
Understanding with the Sierra Madre Historical
Preservation Society to strengthen collaboration and
stewardship of the City’s shared historical collections.

WHAT WE DO:

COMMUNITY

SERVICES
The mission of Sierra Madre Community
Services is to provide safe facilities, quality
services, and programs that are affordable,
open, and friendly, enriching the overall
quality of life for all visitors and residents.

FY 2026 KEY

ACCOMPLISHMENTS

COMMUNITY

SERVICES
Social Media and Branding Efforts
Expanded outreach and community engagement
through enhanced social media presence, branding
initiatives, and promotion of Community Services
programs across traditional and digital platforms.

Enhanced Community Events
Successfully launched the City’s first Latino Heritage
Festival, supported the Mount Wilson 5K Recovery
Road Race, expanded Halloween Happenings
programming, and increased July 3rd & 4th
celebration attendance to more than 10,000
participants with over 100 parade entries.

Pickleball Court Conversion
Completed the conversion of tennis courts into
dedicated pickleball courts at Sierra Vista Park,
expanding recreational opportunities for residents.

FY 2026 KEY

ACCOMPLISHMENTS

COMMUNITY

SERVICES
Field Use Agreement Updates
Updated Field Use Agreements and Allocation Policies
in collaboration with Sierra Madre Little League, Sierra Madre Girls Softball League, and Sierra Madre Pony
League to improve scheduling, coordination, and
community access.

Special Events Permit Improvements
Created a revised Special Events Permit and will
continue to refine it into the next fiscal year for
community events.

Bingo Ordinance Reintroduction
Reintroduced a Bingo Ordinance to support nonprofit
fundraising efforts and expand community
fundraising opportunities.

FY 2027 PROPOSED

LIBRARY &

COMMUNITY

SERVICES

OPERATING
BUDGET

EXPENDITURE
BUDGET

LIBRARY
$829,000.00 $829,000.00
$1,274,362.00
$-
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
FY 2026
Adopted
FY 2026
Amended
FY 2027
Proposed
The increase in library costs is driven by
salary & benefit adjustments, the
addition of part-time library staffing for
the new facility, increase in books and
contract costs.

These figures are net of allocated
charges.
24%
FY 2027 LIBRARY WORK PLAN
Complete Library Reopening
and Activation
Successfully transition into full
operations within the
renovated and expanded
Library.

Support Staff Development
and Organizational Growth
Continue investing in
employee training,
professional development,
and workforce enrichment
opportunities.

Preserve and Promote Local
History
Expand efforts to preserve,
showcase, and provide public
access to Sierra Madre’s
historical collections.

FY 2027 LIBRARY WORK PLAN
Calendar & Reservations
Implement a modern
calendar and reservation
system to streamline event
registration and room
bookings.

Update Policies & Procedures
Update Library policies and
procedures to align with the
renovated facility and
expanded services.

Library Strategic Plan
Develop a comprehensive
Library Strategic Plan to guide
future growth, programs, and
services to the community.

BUDGET

ENHANCEMENTS
LIBRARY Additional 0.45 FTE Library Technician
Add a part-time Library Technician, funded through the Robert A.

Day Trust, to expand programming support, enhance social media outreach, and assist with operations in the Library’s new makerspace.

Additional 0.45 FTE Library Clerk
Add a part-time Library Clerk to support daily operations within the expanded Library, improve shelving and circulation efficiency, and strengthen public service and programming support.

Calendar Development
Implement a modern online calendar and registration platform to streamline event sign-ups, room reservations, and public access to Library programs and services.

BUDGET ENHANCEMENT SUMMARY

ITEM ONE-TIME ONGOING TOTAL
P/T Library
Technician - $20,976 $20,976
Calendar System $4,000 - $4,000
TOTAL $4,000 $20,976 $24,976

EXPENDITURE
BUDGET

COMMUNITY

SERVICES
$750,600.00 $750,600.00
$590,739.00
$-
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
$800,000
FY 2026
Adopted
FY 2026
Amended
FY 2027
Proposed
The decrease in the Community
Services’ budget reflects increased
fundraising support for community
events, along with strategic efforts to
streamline and prioritize event
programming for the upcoming fiscal
year. Additional one-time capital
improvement funds were also
removed from the budget, reflecting
the majority of the decrease.

Thes figures are net of allocated
charges.
-27.1%
FY 2027

COMMUNITY SERVICES WORK PLAN
Community and Senior
Services
Expand and enhance
community and senior
services to better meet
evolving resident needs.

Special Events Permit
Collaborate with the
Community Services
Commission to implement an
updated Special Events Permit
process.

Park Facility Enhancements
Utilize accumulated developer
impact fees to assess and
implement improvements to
restroom facilities at City
parks.

FY 2027

COMMUNITY SERVICES WORK PLAN
Parks Master Plan
Partner with consultants to
develop a Parks Master Plan
guiding future park
improvements and
recreational investments.

Senior Master Plan
Collaborate with consultants
to create a Senior Master Plan
focused on enhancing
programs and services for
Sierra Madre seniors.

Community Events
Evaluation
Evaluate community events
and programs to ensure they
effectively serve community
needs while maintaining fiscal
responsibility.

STRATEGIC PLAN

CORRELATION

LIBRARY &

COMMUNITY

SERVICES
Infrastructure, Innovation, and Public Access
The Library renovation, expanded facility
operations, technology improvements,
makerspace services, and increased digital
access directly support the Strategic Plan’s goals
related to infrastructure modernization,
innovation, accessibility, and enhanced public
service delivery.

Community Enrichment and Engagement
Expanded programming, community events,
cultural celebrations, senior services, and
recreational improvements align with the
Strategic Plan’s objective to promote community
wellness, civic engagement, and an unparalleled
quality of life for residents.

STRATEGIC PLAN

CORRELATION

LIBRARY &

COMMUNITY

SERVICES
Communication, Outreach, and Partnerships
Enhanced social media efforts, public outreach
initiatives, community partnerships, and the
updated Historical Preservation Society MOU
support the Strategic Plan’s goals of improving
communication, collaboration, and community
connectivity.

Organizational Sustainability and Operational
Excellence
Employee development initiatives, additional
staffing support, operational enhancements, and
updated administrative processes align with the
Strategic Plan’s focus on staff development,
organizational sustainability, and maintaining
high-quality public services.

STRATEGIC PLAN

CORRELATION

LIBRARY &

COMMUNITY

SERVICES
Long-Term Planning and Community
Investment
The development of Parks, Senior Services, and
Library strategic planning efforts supports the
Strategic Plan’s commitment to long-term
community investment, sustainable growth, and
future service expansion.

QUESTIONS
Leila Arciero, Library & Community Services Director
Positions (FTE) Expenditures Revenues Net

FY 25-26 Adopted Budget 8.15 $ 885,000 $ - $ 885,000
Base Adjustments
One-Time Prior Year Expenditures and Revenues Deleted
N/A $ -
One-Time Prior Year Expenditures and Revenues 0.00 $ - $ - $ - Adjustments to Costs of Ongoing Activities
Salary and Benefit Adjustment $ 147,925 $ - $ 147,925
Allocated Charges $ 181,685 $ - $ 181,685
Reclass 1.0 FTE Management Analyst to Library Services Manager $ 1,102 $ - $ 1,102 Professional Services Contract Adjustment $ 4,000 $ - $ 4,000 Books, Reference Materials, & Periodicals $ 13,800 $ - $ 13,800 Other Purchased Supplies $ 18,500 $ - $ 18,500
Conferences & Meetings $ (650) $ - $ (650)
Adjustments to Costs of Ongoing Activities 0.00 $ 366,362 $ - $ 366,362 Total FY 26-27 Base Budget 8.15 $ 1,251,362 $ - $ 1,251,362 Budget Enhancements
Add 0.45 FTE Library Technician 0.45 $ 19,000 $ - $ 19,000 Calendar/Reservation System for Library & Community Services $ 4,000 $ - $ 4,000 Total Budget Enhancements 0.45 $ 23,000 $ - $ 23,000
Total FY 26-27 Proposed Budget 8.60 $ 1,274,362 $ - $ 1,274,362 Library Budget Reconciliation
Positions (FTE) Expenditures Revenues Net

FY 25-26 Adopted Budget 4.45 $ 750,600 $ - $ 750,600
Base Adjustments
One-Time Prior Year Expenditures and Revenues Deleted
Uncategorized Capital Fund Expenditures $ (225,600) $ (225,600) One-Time Prior Year Expenditures and Revenues 0.00 $ (225,600) $ - $ (225,600) Adjustments to Costs of Ongoing Activities
Salary and Benefit Adjustment $ 9,829 $ - $ 9,829
Allocated Charges $ 43,230 $ - $ 43,230
Reclass 1.0 FTE Community Services Supervisor to Community Services Manager $ 7,780 $ - $ 7,780 Special Event Supplies & Materials $ 4,900 $ - $ 4,900
Adjustments to Costs of Ongoing Activities 0.00 $ 65,739 $ - $ 65,739 Total FY 26-27 Base Budget 4.45 $ 590,739 $ - $ 590,739 Budget Enhancements
N/A
Total Budget Enhancements 0.00 $ - $ - $ -
Total FY 26-27 Proposed Budget 4.45 $ 590,739 $ - $ 590,739 Community Services Budget Reconciliation

FINANCE DEPARTMENT
FY 2027 PROPOSED

OPERATING BUDGET
Harry Wong, Finance Director
WHAT WE DO Finance Department is to employ best
practices and be transparent in financial
management, to strengthen and make
judicious use of financial resources to
achieve and build City resilience, and to
focus on internal and external customer
services in various support services.

FINANCE DEPARTMENT ORG CHART
FY 2026 KEY

ACCOMPLISHMENTS
Budget & Annual Comprehensive Financial Report
(ACFR)
Timely prepared and issued the FY 2025-26 Budget
and FY 2024-25 ACFR despite during the Finance
Director vacancy
American Rescue Plan Act (ARPA) Examination
Successfully completed the ARPA examination audit
without findings
Department Reorganization – Utility Billing
Reorganized Utility Billing function from the
Administrative Services
FY 2027 PROPOSED

FINANCE

DEPARTMENT

OPERATING
BUDGET

EXPENDITURE
BUDGET
$1,504,727.00
$-
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
$1,600,000
FY 2026
Adopted
FY 2026
Amended
FY 2027
Proposed
In previous budgets, the Finance Department budget was included in a central cost allocation budget and was not clearly defined. As a result, there is no meaningful year over year comparison. The FY 2027 proposed budget now includes a budget for the Finance Department. There are no budget enhancements proposed for FY 2027/
FY 2027 FINANCE DEPARTMENT WORK PLAN
Budget Revamp
Continue to revamp the
budget book and budget
process by restructuring the
GL division and project codes
to better present department
and CIP budgets
Accounting & Reporting
Policies
To create missing accounting
policies and update existing
policies. For example: The
Contracting & Purchasing
Policy, Credit Card Issuance &
Usage Policy, Travel & Meeting
Policy, etc.

Automate Reporting
To explore ways to automate
the Budgeting, Accounts
Payable and Payroll processes

STRATEGIC PLAN

CORRELATION
GOAL 1 - Organizational Sustainability
• Create and maintain long-range financial
plans, and establish key financial policies, such
as Contracting & Purchasing Policy, Credit
Card Issuance & Usage Policy and Travel &
Meeting Policy
GOAL 4 – Organizational Excellence
• Enhance budgeting process
• Enhance financial transparency

QUESTIONS
Harry Wong, Finance Director
Positions (FTE) Expenditures Revenues Net

FY 25-26 Adopted Budget 5.00 $ - $ - $ -
Base Adjustments
One-Time Prior Year Expenditures and Revenues Deleted
N/A $ -
One-Time Prior Year Expenditures and Revenues 0.00 $ - $ - $ - Adjustments to Costs of Ongoing Activities
Salary and Benefit Adjustment $ 823,952 $ - $ 823,952
Allocated Charges $ 44,845 $ - $ 44,845
Reallocation of 1.0 FTE Utility Account Specialist from Administrative Services 1.00 $ 113,659 $ - $ 113,659 Professional Services $ 178,000 $ - $ 178,000
Office Supplies & City Postage $ 61,000 $ - $ 61,000
Conferences & Meetings $ 14,330 $ - $ 14,330
Memberships & Subscriptions $ 19,800 $ - $ 19,800
Other Supplies $ 1,500 $ - $ 1,500
County Administrative Tax Fees $ 96,900 $ - $ 96,900
Banking Fees $ 127,900 $ - $ 127,900
Adjustments to Costs of Ongoing Activities 1.00 $ 1,481,886 $ - $ 1,481,886 Total FY 26-27 Base Budget 6.00 $ 1,481,886 $ - $ 1,481,886 Budget Enhancements
N/A
Total Budget Enhancements 0.00 $ - $ - $ -
Total FY 26-27 Proposed Budget 6.00 $ 1,481,886 $ - $ 1,481,886 Finance Department Budget Reconciliation

CITY MANAGER'S OFFICE

ADMINISTRATION
FY 2027 PROPOSED

OPERATING BUDGET
Miguel Hernandez, Assistant City Manager

WHAT WE DO
The Administration Division of the City
Manager’s Office provides
administrative leadership for the City,
overseeing daily operations and
implementing the policies and goals
established by the City Council.

The Administration Division coordinates
with City departments, implements
City’s strategic initiatives, and works to
ensure efficient, transparent, and
responsive local government.

CITY MANAGER’S OFFICE ORG CHART
City Manager
Administration Information
Technology
Human
Resources City Clerk

ADMINISTRATION DIVISION ORG CHART
City Manager
Assistant City
Manager
Administrative
Analyst (0.50)
Executive
Assistant
FY 2026 KEY

ACCOMPLISHMENTS
Implementation of City Manager Weekly Report
Provide Weekly updates to the City Council on
administrative and service delivery for the preceding
week.

Ad Hoc Revenue Committee
Successfully supported the Ad Hoc Revenue
Committee’s work in support of enhancing the City’s
financial position.

Community Issues Survey
Worked with a consultant to develop a community
issues survey to identify key trends and emergent
themes important to the Sierra Madre community.

General Fund Financial Forecast
Worked with a consultant to develop the General Fund
Long Range Financial Forecast to better ascertain the
City’s fiscal health.

FY 2026 KEY

ACCOMPLISHMENTS
Crossing Guard MOU with PUSD
Collaborated with the Pasadena Unified School District
to develop a cost sharing agreement for crossing
guard services at PUSD schools in the City.

EOC Activations
Coordinated three EOC activations in response to
large winter storms.

Implementation of PlanetBids
Led the implementation of PlanetBids, the City’s new
online e-procurement platform.

Measure GL – Gann Limit Measure
Successful placement of Measure GL on the June 2,
2026, statewide primary ballot.

FY 2027 PROPOSED

ADMINISTRATION

OPERATING BUDGET

EXPENDITURE
BUDGET
$- $-
$848,389.00
$-
$200,000
$400,000
$600,000
$800,000
$1,000,000
FY 2026
Adopted
FY 2026
Amended
FY 2027
Proposed
In previous budgets, the Administration Division of the City Manager’s Office was included in a central cost allocation budget and was not clearly defined. As a result, there is no meaningful year over year comparison. The FY 2027 proposed budget now includes a budget for Administration Division activities. Only one budget enhancement is proposed for the upcoming year which is a $50,000 budget request for budget prioritization and economic development surveys.

FY 2027 ADMINISTRATION DIVISION

WORK PLAN
City Process Modernization
Continue to review City
process and procedures and
leverage technology for cost
savings and performance
improvement
Administrative Policies &
Procedures
Develop a citywide catalogue
of policies and procedures for
administrative and City
Council use
Elections & Onboarding
Support the successful
administration of City Council
elections and onboarding of
new City Council members
BUDGET
ENHANCEMENTS Budget and Economic Development Surveys - $50,000 Work with a consultant to development a community based budget prioritization survey in support of City’s budgeting and service priorities. In addition, work with a consultant to develop an economic development survey to identify community
preferences for services and amenities in Sierra Madre.

BUDGET ENHANCEMENT SUMMARY

ITEM ONE-TIME ONGOING TOTAL
Budget & Economic
Development
Surveys
$50,000 - $50,000
TOTAL $50,000 - $50,000

STRATEGIC PLAN

CORRELATION
The Administration Division Work Plan directly
supports and advances the City of Sierra Madre’s
Strategic Plan by aligning departmental priorities
with the City’s long-term vision for effective
governance, fiscal responsibility, infrastructure
investment, and community engagement.

Through strategic leadership, organizational
development, economic vitality efforts, and
financial management, the City Manager’s Office
plays a central role in advancing the City Council’s
strategic goals and delivering high-quality
municipal services to the community.

QUESTIONS
Miguel Hernandez, Assistant City Manager
Positions (FTE) Expenditures Revenues Net

FY 25-26 Adopted Budget 2.00 $ - $ - $ -
Base Adjustments
One-Time Prior Year Expenditures and Revenues Deleted
N/A
One-Time Prior Year Expenditures and Revenues 0.00 $ - $ - $ - Adjustments to Costs of Ongoing Activities
Salary and Benefit Adjustment $ 465,665 $ - $ 465,665
Reallocation of 0.33 FTE Assistant City Manager 0.33 $ 95,736 $ - $ 95,736 Reallocation of 0.50 FTE Administrative Analyst 0.50 $ 44,288 $ - $ 44,288 Grant Management Consultant $ 55,200 $ - $ 55,200
Conferences & Meetings $ 8,800 $ - $ 8,800
Memberships & Subscriptions $ 19,000 $ - $ 19,000
Other Purchased Supplies $ 9,700 $ - $ 9,700
Contingency Account $ 100,000 $ - $ 100,000
Adjustments to Costs of Ongoing Activities 0.83 $ 798,389 $ - $ 798,389 Total FY 26-27 Base Budget 2.83 $ 798,389 $ - $ 798,389 Budget Enhancements
Budget Prioritization and Economic Development Surveys $ 50,000 $ 50,000 Total Budget Enhancements 0.00 $ 50,000 $ - $ 50,000
Total FY 26-27 Proposed Budget 2.83 $ 848,389 $ - $ 848,389 CMO Administration Division Budget Reconciliation

CITY MANAGER'S OFFICE

HUMAN RESOURCES

DIVISION
FY 2027 PROPOSED

OPERATING BUDGET
Miguel Hernandez, Assistant City Manager

WHAT WE DO
The Human Resources Division partners with other
City Departments to efficiently produce and
sustain a customer service oriented and safety
minded workforce while serving as the catalyst to
assure employee success in the performance of
the City’s mission, keeping in focus that human
resources are our most valued assets.

WHAT WE DO
Workforce Planning & Compliance
• Job classifications, policies, personnel rules,
regulatory compliance
• Personnel files, confidentiality, records security
Employee Support & Guidance
• Daily HR support for supervisors and employees
• Consistent interpretation and application of
personnel practices
Recruitment & Retention
• Targeted recruiting aligned with Sierra Madre
values
• Streamlined hiring processes and updated
classifications

WHAT WE DO
Employee Relations & Risk Management
• Workers’ compensation case management, return-to-work, safety audits
• General Liability coverage coordination and risk-transfer strategies
Benefits & Personnel Security
• Health, retirement, and wellness benefits support for all employee types
• Background checks, document control, confidentiality
safeguards
Training & Culture
• Citywide training: customer service, workplace safety, leadership development
• Engagement initiatives and department-specific training opportunities

HUMAN RESOURCES DIVISION ORG CHART
Assistant City
Manager
Human Resources
Technician
Human Resources
Technician
FY 2026 KEY

ACCOMPLISHMENTS
Risk Management
• Building a comprehensive Risk Management
webpage and program
• Trainings such as Ethics AB 1234, Workplace
Violence, preventing Discrimination Harassment,
and Backsafe (public safety ergonomics) to reduce
the City’s exposure
• Acquiring Common Sense AI to improve efficiencies
in reviewing insurance related documentation for
contracts and permits
• Efforts in mitigating risk with General Liability and Workers Compensation claims
FY 2026 KEY

ACCOMPLISHMENTS
Personnel Services
• Acquiring Holly AI software to improve and update
job description and job market analysis for
classification studies
• High level recruitments for City Manager, Public
Works Director, and Finance Director
• Successful Open Enrollment for staff
• Setting up Roth 457 deferred compensation option
for staff
• Initiating Citywide policy update project
FY 2027 PROPOSED

HUMAN RESOURCES

OPERATING BUDGET

EXPENDITURE
BUDGET
$2,236,000.00
$2,476,728.00 $2,536,786.00
$-
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
FY 2026
Adopted
FY 2026
Amended
FY 2027
Proposed
JPIA insurance premiums and
employment related legal fees are 13.5% major cost drivers.

FY 2026-27 HUMAN RESOURCES WORK PLAN
Common Sense AI
Streamlined review of
insurance documents require
for approving and executing
permits, agreements, and
contracts
Records Management
The Office will work to
implement a new citywide
records management system
for increased transparency
HollyAI
Streamlined collaboration
with department heads to
update job descriptions and
compare compensation to
the job market

STRATEGIC PLAN

CORRELATION
The Human Resources Division Work Plan directly
supports and advances the City’s strategic plan
through process and service improvements
designed to mitigate liability risk, drive employee
satisfaction, promote strong recruitments, support
employee retention and enhance employee
culture.

QUESTIONS
Miguel Hernandez, Assistant City Manager
Positions (FTE) Expenditures Revenues Net

FY 25-26 Adopted Budget 2.00 $ 2,236,000 $ - $ 2,236,000 Base Adjustments
One-Time Prior Year Expenditures and Revenues Deleted
Class & Comp Study $ (80,000) $ - $ (80,000)
One-Time Prior Year Expenditures and Revenues 0.00 $ (80,000) $ - $ (80,000) Adjustments to Costs of Ongoing Activities
Salary and Benefit Adjustment $ (12,367) $ - $ (12,367) Reallocation of 0.33 FTE Assistant City Manager 0.33 $ 95,736 $ - $ 95,736 JPIA Insurance Adjustment $ 199,920 $ - $ 199,920
Legal Services, Claims & Settlements $ 96,127 $ 96,127
Other Contract Services $ 1,370 $ 1,370
Adjustments to Costs of Ongoing Activities 0.33 $ 380,786 $ - $ 380,786 Total FY 26-27 Base Budget 2.33 $ 2,536,786 $ - $ 2,536,786 Budget Enhancements
N/A
Total Budget Enhancements 0.00 $ - $ - $ -
Total FY 26-27 Proposed Budget 2.33 $ 2,536,786 $ - $ 2,536,786 CMO Human Resources Division Budget Reconciliation
CITY MANAGER’S OFFICE

CITY CLERK
FY 2027 PROPOSED

OPERATING BUDGET
Laura Aguilar, City Clerk

WHAT WE DO
The City Clerk’s Office is responsible for agenda
preparation for City Council meetings and the
recording of minutes, the City’s official
recordkeeper for contracts, resolutions, and
ordinances, responding to requests for public
records, advertising of legal notices, recodifying
newly adopted municipal codes, administering
oaths, complying with State Conflict of Interest
and Campaign Reporting Laws, and managing
municipal General and Special Elections.

CITY CLERK’S OFFICE ORG CHART
Assistant City
Manager
City Clerk
City Clerk
Technician
FY 2026 KEY

ACCOMPLISHMENTS
• Developed and implemented first Student
Commissioner program
• Updated the Record Retention Policy
• Updated the City’s Donation Policy
• Special Election June 2, 2026
• Completed over 300 requests for public
records
• Successfully implemented new agenda
management software
• Utilization of Docusign for all contract
workflow
• Update all City Council and Commission
agenda and staff report templates for
consistency
FY 2027 PROPOSED

CITY CLERK

OPERATING
BUDGET

EXPENDITURE
BUDGET
$287,000.00 $287,000.00
$529,278.00
$-
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
FY 2026
Adopted
FY 2026
Amended
FY 2027
Proposed
84%
A significant portion of the City Clerk’s
Office budget was directly charged to the
City’s enterprise funds. The FY 2027 budget
corrects those entries.

November 2026 General Election costs are
a major budget cost driver as well as a
one-time expenditure for the acquisition of
a records management system.

FY 2027 CITY CLERK WORK PLAN
Conflict of Interest
Implement Software for
Electronic FPPC filings for
compliance and transparency
Records Management
The Office will work to
implement a new citywide
records management system
for increased transparency
General Election
November 3, 2026
Three City Council seats on
the ballot.

BUDGET

ENHANCEMENTS
Record Management System – ($75,000)
Improving access to public records
Request for Proposals in Process
Electronic Filings FPPC – ($2,500)
Transparency and compliance
Pending Implementation

BUDGET ENHANCEMENT SUMMARY

ITEM ONE-TIME ONGOING TOTAL
Records
Management
System
$75,000 $15,000 $90,000
Electronic Filings
System $2,500 $1,500 $4,000
TOTAL $77,500 $16,500 $94,000

STRATEGIC PLAN

CORRELATION
GOAL 4 – Community Enrichment
Objective 4.2 Enhance communication and
collaboration across community groups
Objective 4.3 Enhance public education on key
community issues

QUESTIONS
Laura Aguilar, City Clerk
Positions (FTE) Expenditures Revenues Net

FY 25-26 Adopted Budget 2.00 $ 224,000 $ - $ 224,000
Base Adjustments
One-Time Prior Year Expenditures and Revenues Deleted
N/A
One-Time Prior Year Expenditures and Revenues 0.00 $ - $ - $ - Adjustments to Costs of Ongoing Activities
Salary and Benefit Adjustment $ 127,574 $ - $ 127,574
Election Costs $ 100,500 $ - $ 100,500
Other Contract Services $ (296) $ - $ (296)
Adjustments to Costs of Ongoing Activities 0.00 $ 227,778 $ - $ 227,778 Total FY 26-27 Base Budget 2.00 $ 451,778 $ - $ 451,778 Budget Enhancements
Records Management System $ 75,000 $ - $ 75,000
Electronic Filing System - E-File $ 2,500 $ - $ 2,500
Total Budget Enhancements 0.00 $ 77,500 $ - $ 77,500
Total FY 26-27 Proposed Budget 2.00 $ 529,278 $ - $ 529,278 CMO City Clerk Budget Reconciliation

CITY MANAGER'S OFFICE

INFORMATION TECHNOLOGY
FY 2027 PROPOSED

OPERATING BUDGET
Oscar Millan, IT Manager
WHAT WE DO Empower Citizens and City Staff to
innovate through the use of technology
and to increase the rate of technological
advancement to better serve our
community.

INFORMATION TECHNOLOGY ORG CHART
Assistant City
Manager
IT Manager
Senior Network
Administrator
Communications
Coordinator
FY 2026 KEY

ACCOMPLISHMENTS
Cybersecurity Improvements
Implement new Managed Detection and Response
services to further strengthen the City’s cybersecurity posture.

New City Website
Launched a new City Website with enhanced AI Digital
Assistance (Sierra).

Measure GL Public Information Campaign
Supporting development of a public information effort
for Measure GL to provide clear, factual information on the Gann Limit.

Enhanced Social Media Engagement
Expanded digital outreach from March 2025 to
present, generating over 1.7 million organic
views across City social media platforms.

FY 2026 KEY

ACCOMPLISHMENTS
City Council Chambers Technology Improvements
Modernize the City Council Chambers
with upgraded technology that supports compliance
with state mandates for virtual meetings.

Microsoft 365 Deployment
Completed migration of on-premise Exchange server
to the cloud along with deployment of 0365
Applications.

Agenda Management System
Implemented a new Agenda Management System to
streamline the Agenda process and enhance
transparency.

Wildlife Outreach
Supported Citywide communication efforts during
increased wildlife activity by developing the Wildlife
Calendar Campaign to reinforce safe coexistence
messaging.

FY 2027 PROPOSED

INFORMATION

TECHNOLOGY

OPERATING
BUDGET

EXPENDITURE
BUDGET
$1,428,000.00
$1,556,503.00
$1,409,931.00
$-
$250,000
$500,000
$750,000
$1,000,000
$1,250,000
$1,500,000
$1,750,000
FY 2026
Adopted
FY 2026
Amended
FY 2027
Proposed
Information Technology is proposing a
small budget decrease in year over
year.

The decrease is driven by:

1. Aggressive renegotiation of existing
contracts.

2. Implementation of modern, state of
the art technology.

3. Replacement of legacy enterprise
software platforms.

All cost cutting measures.

Doing more with less, reinvesting where
its needed most.
-1.3%
FY 2027 INFORMATION TECHNOLOGY

WORK PLAN
GIS/Asset Management
System
Support the Public Works
Department in their efforts to
implement their new platform.

SEIM - Implementation
Enhance the City’s
Cybersecurity posture by
implementing a system that
tracks all information alerts.

Library Support
Support the infrastructure
requirements of a new Library
Building.

FY 2027 INFORMATION TECHNOLOGY

WORK PLAN
MFA – Implementation
Enhance adoption of
Multifactor Authentication to
secure the City’s user
accounts.

SSO - Implementation
Enhance the City’s
Cybersecurity posture by
implementing single sign on
capabilities and eliminating
multiple passwords.

AI - Initiatives
Continue researching AI
technology that will
modernize service delivery
while continuing to serve as
the HP Garage of AI.

FY 2027 INFORMATION TECHNOLOGY

WORK PLAN
ADA Compliance–
Implementation
Support Citywide ADA digital
accessibility standards by
Spring 2027.

Visual Media Expansion
Enhance the City’s public
image through expanded
photo and video content.

Public Information
Provide clear, factual information
on key City initiatives.

BUDGET
ENHANCEMENTS Desktop Refresh Project - $45,000
This project will replace approximately 25% of aging City computer workstations that are approaching end-of-life and no longer meet current performance, security, and software compatibility standards.

The refresh will support reliable daily operations across City departments by reducing downtime and ensuring compatibility with modern applications and cybersecurity protections.

Cybersecurity Project - $45,000
This project will implement a Security Information and Event Management (SIEM) solution to strengthen the City’s cybersecurity monitoring, threat detection, and incident response capabilities. The SIEM platform will centralize and analyze security logs and events from City systems, servers, network devices, and cloud services to provide real-time visibility into potential cyber threats and suspicious activity. This implementation will improve the City’s ability to detect ransomware, unauthorized access attempts, phishing activity, and other cybersecurity incidents before they disrupt operations or compromise sensitive information.

BUDGET
ENHANCEMENTS Data Center Refresh Project - $25,000
This project will upgrade a portion of the City’s core data center network infrastructure to a 10 Gigabit backbone to improve network performance, reliability, and capacity for critical City operations. The upgrade will modernize existing switching and connectivity equipment to support increasing bandwidth
demands from cloud services, cybersecurity systems, data backups, virtual servers, and daily departmental operations.

IdP Implementation - $18,000
This implementation will support secure authentication to Microsoft 365 for City Hall and Police staff. This initiative aligns with FBI Criminal Justice Information Services (CJIS) Security Policy requirements, including multi-factor authentication, access control, and audit logging for systems that may handle sensitive law enforcement data via email and collaboration tools.

BUDGET

ENHANCEMENTS
SSO Implementation - $8,000
The project will improve the consistency of authentication for Microsoft 365 access and strengthen security against credential compromise and unauthorized access. This investment supports a more secure and compliant cloud environment while ensuring reliable delivery of City services.

ZTNA Implementation - $6,000
Secure remote access for police vehicle Mobile Data Computers (MDCs) and other field systems that handle sensitive law enforcement data. This work aligns with FBI Criminal Justice Information Services (CJIS) security requirements, including encryption, access control, and auditability, which are required for access to state and federal law enforcement systems. The project will also improve the consistency of secure connectivity across cellular and internal networks for field operations. This investment reduces the risk of unauthorized access or data exposure while supporting continued delivery of public safety services.

BUDGET

ENHANCEMENTS
DocAccess Licensing - $5,000
This investment will enhance accessibility of documents on the City’s website by providing screen reader-friendly formats, translation capabilities, and improved access for users with disabilities, supporting ADA compliance efforts.

Water Billing Printer - $2,000
This project will purchase and deploy a dedicated printer for Water Billing to improve operational efficiency, workflow reliability, and customer service responsiveness. A dedicated printer will streamline operations, reduce interruptions, improve document handling security. The project will also help reduce congestion on shared printing equipment and support more efficient day-today operations for a critical customer facing City service.

BUDGET

ENHANCEMENTS
Planning Work Station - $2,500
This investment will enhance the Planning
Departments ability to support expanded service
delivery, including technical support for grading,
drainage and environmental consulting services
through the addition of a new work station.

Drone Aerial Photography - $3,900
This initiative will enhance the City’s public image by capturing high-quality aerial imagery to showcase
City amenities, events, and community character.

BUDGET ENHANCEMENT SUMMARY

ITEM ONE-TIME ONGOING TOTAL
Desktop Refresh Project $45,000 $45,000
Cybersecurity Project $45,000 $45,000
Data Center Refresh $25,000 $25,000
IDP Implementation $18,000 - $16,000
SSO Implementation $8,000 - $8,000
ZTNA Implementation $6,000 - $6,000
DocAccess - $5,000 $5,000
Water Billing Printer $2,000 $2,000
Plan Check Monitors $2,500 $2,500
Drone Photography $3,900 - $3,900
TOTAL $155,400 $5,000 $160,400

STRATEGIC PLAN

CORRELATION
IT Work Plan initiatives align with the City’s
Strategic Plan goals related to cybersecurity,
accessibility, innovation, digital services, public
communication, and City branding.

These efforts support enhanced security,
improved accessibility, expanded community
engagement, and continued modernization of
City technology and communication systems.

QUESTIONS
Oscar Millan, IT Manager
Positions (FTE) Expenditures Revenues Net

FY 25-26 Adopted Budget 3.00 $ 1,428,000 $ - $ 1,428,000 Base Adjustments
One-Time Prior Year Expenditures and Revenues Deleted
Uncategorized Capital Projoect Fund Expenses $ (129,861) $ - $ (129,861) One-Time Prior Year Expenditures and Revenues $ - $ (129,861) $ - $ (129,861) Adjustments to Costs of Ongoing Activities
Salary and Benefits Adjustments $ (6,294) $ (6,294)
Reallocation of 0.33 FTE Assistant City Manager 0.33 $ 95,736 $ - $ 95,736 Reallocation of 0.50 FTE Administrative Analyst (0.50) $ (44,288) $ - $ (44,288) Senior Network Administrator Salary Schedule Adjustment $ 8,517 $ 8,517 Reduction in Subscriptions Replaced by 0365 (Zoom, Dropbox, etc.) $ (8,000) $ (8,000) Elimination of Telecom Services - Temporary Library $ (21,500) $ (21,500) Reduction in Microsoft Software Assurance $ (15,029) $ (15,029) Elimination of Hosting Fees from Previous Website Provider $ (6,000) $ (6,000) Reduction in Training Classes $ (2,500) $ (2,500)
Reduction in WMJ Communications Fiber and Network Wiring $ (5,000) $ (5,000) Reductions in Conference Attendance $ (6,250) $ (6,250) Renegotiatied VoIP Contract $ (30,000) $ (30,000)
Renegotiatied Print Contract $ (8,000) $ (8,000)
Adjustments to Costs of Ongoing Activities (0.17) $ (48,608) $ - $ (48,608) Total FY 26-27 Base Budget 2.83 $ 1,249,531 $ - $ 1,249,531 Budget Enhancements
Desktop Refresh Project $ 45,000 $ 45,000
Cybersecurity Project $ 45,000 $ 45,000
Data Center Refresh Project - 10 GIG $ 25,000 $ 25,000
IDP Implementation $ 18,000 $ 18,000
ZTNA Network Implementation $ 6,000 $ 6,000
SSO Implementation $ 8,000 $ 8,000
DocAccess Licensing $ 5,000 $ 5,000
Water Billing Printer $ 2,000 $ 2,000
Plan Check Monitors $ 2,500 $ 2,500
Drone Photography $ 3,900 $ 3,900
Total Budget Enhancements 0.00 $ 160,400 $ - $ 160,400
Total FY 26-27 Proposed Budget 2.83 $ 1,409,931 $ - $ 1,409,931 CMO IT Division Budget Reconciliation
Positions (FTE) Expenditures Revenues Net

FY 25-26 Adopted Budget 0.00 $ 193,000 $ - $ 193,000
Base Adjustments
One-Time Prior Year Expenditures and Revenues Deleted
N/A
One-Time Prior Year Expenditures and Revenues 0.00 $ - $ - $ - Adjustments to Costs of Ongoing Activities
Contract Services Increase $ 63,800 $ - $ 63,800
Adjustments to Costs of Ongoing Activities 0.00 $ 63,800 $ - $ 63,800 Total FY 26-27 Base Budget 0.00 $ 256,800 $ - $ 256,800 Budget Enhancements
N/A
Total Budget Enhancements 0.00 $ - $ - $ -
Total FY 26-27 Proposed Budget 0.00 $ 256,800 $ - $ 256,800 City Attorney Budget Reconciliation
Positions (FTE) Expenditures Revenues Net

FY 25-26 Adopted Budget 0.00 $ 35,000 $ - $ 35,000
Base Adjustments
One-Time Prior Year Expenditures and Revenues Deleted
N/A
One-Time Prior Year Expenditures and Revenues 0.00 $ - $ - $ - Adjustments to Costs of Ongoing Activities
Stipend Adjustment $ (2,808) $ - $ (2,808)
Allocated Charges $ 7,671 $ - $ 7,671
Conferences & Meetings $ 6,675 $ - $ 6,675
Other Purchased Supplies $ (2,000) $ - $ (2,000)
Adjustments to Costs of Ongoing Activities 0.00 $ 9,538 $ - $ 9,538 Total FY 26-27 Base Budget 0.00 $ 44,538 $ - $ 44,538
Budget Enhancements
N/A
Total Budget Enhancements 0.00 $ - $ - $ -
Total FY 26-27 Proposed Budget 0.00 $ 44,538 $ - $ 44,538 City Council Budget Reconciliation
Positions (FTE) Expenditures Revenues Net

FY 25-26 Adopted Budget 0.00 $ 4,000 $ - $ 4,000
Base Adjustments
One-Time Prior Year Expenditures and Revenues Deleted
N/A
One-Time Prior Year Expenditures and Revenues 0.00 $ - $ - $ - Adjustments to Costs of Ongoing Activities
Stipend Adjustment $ (952) $ - $ (952)
Allocated Charges $ 877 $ - $ 877
Adjustments to Costs of Ongoing Activities 0.00 $ (75) $ - $ (75) Total FY 26-27 Base Budget 0.00 $ 3,925 $ - $ 3,925
Budget Enhancements
N/A
Total Budget Enhancements 0.00 $ - $ - $ -
Total FY 26-27 Proposed Budget 0.00 $ 3,925 $ - $ 3,925 City Treasurer Budget Reconciliation
Positions (FTE) Expenditures Revenues Net

FY 25-26 Adopted Budget 0.00 $ - $ - $ -
Base Adjustments
One-Time Prior Year Expenditures and Revenues Deleted
N/A
One-Time Prior Year Expenditures and Revenues 0.00 $ - $ - $ - Adjustments to Costs of Ongoing Activities
PERS Unfunded Liability $ 1,220,578 $ - $ 1,220,578
Principal Bond Payment $ 688,549 $ 688,549
Interest Expenses $ 141,000 $ - $ 141,000
Adjustments to Costs of Ongoing Activities 0.00 $ 2,050,127 $ - $ 2,050,127 Total FY 26-27 Base Budget 0.00 $ 2,050,127 $ - $ 2,050,127 Budget Enhancements
N/A
Total Budget Enhancements 0.00 $ - $ - $ -
Total FY 26-27 Proposed Budget 0.00 $ 2,050,127 $ - $ 2,050,127 Non-Departmental Budget Reconciliation