Agenda packet, regular meeting — Sierra Madre City Council, September 8, 2026 (part 1 of 3)

CITY OF
SIERRA
MADRE

CITY COUNCIL

REGULAR MEETING
AGENDA
Mayor Kristine Lowe | Mayor Pro Tem Gene Goss
Council Member Edward Garcia | Council Member Kelly Kriebs | Council Member Robert Parkhurst Tuesday, September 8, 2026, 5:30 PM
City Council Chambers, 232 W. Sierra Madre Blvd.

The public may participate via Zoom by clicking the following link:

Zoom Webinar Link in Compliance with SB707

AMERICANS WITH DISABILITIES ACT
Pursuant to the Americans with Disabilities Act, persons with a disability who require a disability related modification or accommodation in order to participate in a meeting, including auxiliary aids or services, may request such modification or accommodation from the City Clerk at (626) 355-7135. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to the meeting.

PUBLIC COMMENT & ACCESS
The Brown Act provides the public with an opportunity to make public comments at any public meeting. As an alternative, public comment may be submitted by e-mail to [email protected] by 3:00PM on the day of the meeting. Emails will be acknowledged at the City Council meeting, filed into public record, and scanned onto the City website for public review.

A copy of the posted agenda and a live video stream of the meeting can be found on the City’s website at sierramadreca.gov , on Foothills Media website at foothillsmedia.org/sierramadre, and broadcast on Government Access Channel 3 (Spectrum).

If you require special assistance to participate in this meeting, please contact the City Clerk’s Office at (626) 355- 7135 at least 48 hours prior to the meeting.

CODE OF CONDUCT
The purpose of a City Council meeting is to conduct City business. Members of the public that behave in a manner that interrupts or obstructs the City Council’s ability to conduct City business may be asked to leave the meeting.

Any and all demonstrations which disrupt, interrupt, or obstruct the City Council’s ability to conduct City business are prohibited. No signs, posters, or other large objects shall be brought into the Council Chambers or other meeting place if doing so would disrupt, disturb, or otherwise impede the orderly course of the meeting.

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE AND INSPIRATION
A. Mayor Pro Tem Goss

3. ROLL CALL OF CITY COUNCIL MEMBERS
Kristine Lowe, Mayor
Gene Goss, Mayor Pro Tem
Edward Garcia, Council Member
Kelly Kriebs, Council Member
Robert Parkhurst, Council Member

4. REPORT FROM CITY ATTORNEY REGARDING CLOSED SESSION
A. Conference with Labor Negotiator G.C. 54957.6
City Negotiator: City Manager Michael Bruckner and Assistant Manager Miguel Hernandez Employee Organization: Sierra Madre Police Association and Sierra Madre Professional Firefighters' Association

5. SUPPLEMENTAL INFORMATION FROM CITY CLERK REGARDING AGENDA ITEMS

6. REPORTS FROM MAYOR AND CITY COUNCIL (including reports from City Council related to meetings attended at City expense per AB 1234)

7. REPORTS FROM CITY STAFF

8. PRESENTATIONS
A. FY 2025/26 Sierra Madre Public Library Annual Report B. Annual Report from Sierra Madre Historical Society

9. PUBLIC COMMENT FOR ITEMS NOT ON THE AGENDA
Any person wishing to speak before the City Council is asked to complete a Speaker Card and provide it to the City Clerk prior to the start of the meeting. Speakers are generally limited to three (3) minutes per person and time may not be delegated; any changes to the allotted time will be announced prior to the Public Comment period.

Under the Brown Act, the City Council is prohibited from discussing or taking action on any item not listed on the posted agenda.

Addressing the City Council from the audience is not permitted; all comments addressing the Council must be made from the podium. Only public comment made from the podium will be recognized by the City Council and entered into public record.

10. PUBLIC HEARING
Any person wishing to speak before the City Council on a public hearing item is asked to complete a Speaker Card noting the agenda item number and provide it to the City Clerk prior to the start of the public hearing. Separate and apart from the applicant (who may speak longer in the discretion of the City Council) speakers are generally limited to three (3) minutes per person; any changes to the allotted time will be announced prior to the Public Comment period. Under the Brown Act, the City Council is prohibited from discussing or acting on any item not listed on the posted agenda. The applicant may additionally submit rebuttal comments, at the discretion of the City Council.

A. Urgency Ordinance No. 1498-U Amending Title 15.24 of The Sierra Madre Municipal Code Relating to the Adoption and Amendments to the 2025 California Fire Code, and Fire Sprinkler Requirements, as well as Establishing Title 15.25 of the Sierra Madre Municipal Code Relating to the Adoption of the 2025 California Wildland Urban Interface Code
Recommendation: Approve
Not a CEQA project under: 14 CCR 15378(b)(5)- organizational or administrative activities; and 14 CCR 15061(b)(3)- common sense exemption.

B. Ordinance No. 1499 Amending Title 15 (Building and Construction) of the Sierra Madre Municipal Code to Adopt by Reference the 2025 California Building Standards Codes with Certain Exceptions, Modifications, and Additions
Recommendation: Continue to a date certain
Not a CEQA project under: 14 CCR 15378(b)(5)- organizational or administrative activities; and 14 CCR 15061(b)(3)- common sense exemption.

11. CONSENT CALENDAR
All matters listed under the Consent Calendar are considered to be routine and can be acted on by one roll call vote. There will be no separate discussion of these items unless a member of the City Council requests that a specific item be removed from the Consent Calendar for separate discussion and action.

A. Resolution No. 26-84 Approval of Warrants for Payment Recommendation: Approve
Not a CEQA Project under: 14 CCR 15378(b)(4)- government fiscal activities.

B. Resolution No. 26-85 Authorizing a Supplemental Budget Appropriation from the Library Gift and Memorial Fund in the Amount of $100,000 for Fiscal Year 2026/27 Recommendation: Approve
Not a CEQA Project under: 14 CCR 15378(b)(4)- government fiscal activities.

C. First Amendment to the Construction Agreement with Eco Energy Solutions, Inc. dba High Volt Electric for the City Hall Emergency Generator Replacement Project and Adoption of Resolution No. 26-86 Authorizing a $27,804.70 Budget Adjustment
Recommendation: Approve
CEQA Project, exempt under: 14 CCR 15061(b)(2)- categorical exemption.

D. Resolution No. 26-87 Appointing Jerry Price as Interim Police Chief Recommendation: Approve
CEQA Project, exempt under: 14 CCR 15061(b)(3)- common sense exemption, because it can be seen with certainty that there is no possibility that the activity may have a significant effect on the environment.

E. Resolution No. 26-89 Directing the County Auditor-Controller to Continue Placing the Direct Assessment Charges Onto the Current Tax Roll Against the Property Located at 737 Alta Vista Drive to Recover the City's Public Nuisance Abatement Expenses
Recommendation: Approve
Not a CEQA Project under: 14 CCR 15378(b)(5)- organizational or administrative activities.

F. Approval of the Quarterly Treasurer’s Report – Quarter Ending June 30, 2026 Recommendation: Approve
Not a CEQA Project under: 14 CCR 15378(b)(4)- government fiscal activities.

G. Approval of AB 1600 Annual Compliance Report for FY 2025-2026 Recommendation: Approve
Not a CEQA Project under: 14 CCR 15378(b)(4)- government fiscal activities.

12. DISCUSSION ITEMS
A. Report, Discussion, and Direction to Waive and Refund Plan Check and Permit Fees for Victims of the 2025 Eaton Fire
Recommendation: Receive and file this report and provide direction to staff Not a CEQA Project under: 14 CCR 15378(b)(4)- government fiscal activities.

B. Report, Discussion, and Direction on the Sierra Madre Commercial Zoning Ordinance Recommendation: Receive and file this report and provide direction to staff CEQA Project, exempt under: 14 CCR 15061(b)(3)- common sense exemption; and 14 CCR 15378 (a) and (b) (5).

C. Report, Discussion, and Direction on City Donation and Gift Policy Recommendation: Approve
Not a CEQA Project under: 14 CCR 15378(b)(5)- organizational or administrative activities.

D. Report, Discussion, and Direction on Bailey Canyon Wilderness Park Alternative Parking Lot Access Recommendation: Receive and file this report and provide direction to staff CEQA Project, exempt under: 14 CCR 15061(b)(3)- common sense exemption, because it can be seen with certainty that there is no possibility that the activity may have a significant effect on the environment

13. ITEMS FOR FUTURE AGENDAS

14. ADJOURNMENT
The City Council will adjourn to its next regular meeting on September 22, 2026.

Date Posted: September 3, 2026

CITY OF
SIERRA
MADRE

STAFF REPORT

LIBRARY & COMMUNITY SERVICES
DATE: September 8, 2026
TO: Honorable Mayor and City Council
FROM: Leila Arciero, Library & Community Services Director SUBJECT: FY 2025/26 Sierra Madre Public Library Annual Report

RECOMMENDATION
It is recommended that the City Council receive and file the 2025-2026 Sierra Madre Public Library Annual Report.

SUMMARY
The Sierra Madre Public Library’s Fiscal Year 2025–2026 Annual Report reflects a year of significant transition and accomplishment. The Library operated from its temporary location from July 1, 2025 through January 31, 2026, closed from February 1, 2026 through June 5, 2026 for relocation, and reopened at its renovated permanent location on Saturday, June 6, 2026.

Despite providing programming for only six months, the Library hosted 195 programs with 8,282 participants and circulated 76,288 physical and digital items. Staff continued to provide programs, online resources, lending services, and community partnerships throughout the year. The Grand Reopening welcomed more than 1,000 visitors, generated more than 1,000 checkouts, and resulted in more than 100 new Library cards during the first two days of operation.

Looking ahead, staff will evaluate staffing and programming capacity in the expanded two-floor facility, complete remaining accessibility and operational improvements, and explore future campus enhancements. The Annual Report is presented pursuant to Sierra Madre Municipal Code Section 2.16.080, and no action is required by the City Council.

DISCUSSION & ANALYSIS
The Fiscal Year 2025–2026 Annual Report provides an overview of Sierra Madre Public Library programs, services, circulation, partnerships, and major accomplishments. The reporting period was an unusual year of transition, during which the Library operated from two locations and was closed to the public for approximately four months to complete the relocation to the renovated facility.

The Library remained open at its temporary location at 350 West Sierra Madre Boulevard through January 2026. It closed from February 1 through June 5, 2026, to move materials, furniture, equipment, and staff operations into the renovated Library at 440 West Sierra Madre Boulevard. The move required staff to combine collections from the temporary facility and long-term storage, reorganize materials within the renovated building, and reduce portions of the collection to accommodate available shelving.

Because of the closure and the Library’s customary August programming pause, programs were offered during only six months of the fiscal year. Despite this reduced schedule, the Library hosted 195 programs with a combined attendance of 8,282. This included 129 children’s programs with 5,377 participants, nine young adult programs with 82 participants, and 57 adult programs with 2,823 participants. Adult program attendance increased by nearly 800 participants compared with the previous fiscal year, despite the Library offering 39 fewer adult programs.

Programs were offered at the temporary Library and at other City and community facilities, including Memorial Park, Hart Park House, the Sierra Madre Fire Station, and the YMCA. Popular programs included the Great Pumpkin Smash, Gingerbread Jamboree, Summer Reading Kickoff, Stuffed Animal Sleepover, and Summer Science Workshops. Partnerships with City departments, community organizations, and local nonprofits allowed the Library to maintain services and programming despite limitations associated with the temporary location, construction, and extended closure.

Total circulation for the fiscal year was 76,288 physical and digital items. While circulation decreased from the previous year, the total remained strong considering that patrons were unable to access the physical collection for approximately four months. Increased circulation immediately before the closure and following the reopening demonstrated continued community demand for Library materials. Digital resources, including eBooks, eAudiobooks, streaming media, online learning platforms, homework assistance, and research databases, remained available throughout the closure and today.

The Library also continued to expand its nontraditional lending collection and public services. Available resources include California State Parks passes, hiking backpacks, children’s mental health kits, mobile hotspots, STEM kits, educational tablets, robots, sewing machines, 3D Printing, cruitut availability, and portable media players. These services complement the Library’s physical and digital collections and provide additional opportunities for education, recreation, and access to technology.

A major accomplishment of the fiscal year was the completion and reopening of the renovated Sierra Madre Public Library. The project included seismic, accessibility, electrical, plumbing, and environmental improvements, as well as an expansion of more than 5,000 square feet. The renovated facility includes the Mary Tumilty Community Room, two small meeting rooms, a Teen Room, an outdoor reading balcony, a Local History Room, and a Friends of the Library Bookstore.

The Library’s Grand Reopening on June 6, 2026, welcomed more than 1,000 visitors and resulted in more than 1,000 items being checked out. The Friends of the Library Bookstore generated more than $700 in sales. More than 100 new Library cards were issued during the first two days of operation. Approximately 60 percent of the new cards were issued to Sierra Madre residents.

The Library’s accomplishments were supported by the Library Board of Trustees, Friends of the Sierra Madre Library, Sierra Madre Library Foundation, Sierra Madre Historical Preservation Society, Sierra Madre Community Foundation, other community organizations, City departments, volunteers, and residents. The Friends and Foundation pledged or raised approximately $1.4 million for furniture, fixtures, and equipment associated with the renovated Library. The City contributed approximately $1.8 million to the Library Meaningful Improvement Project.

During Fiscal Year 2026–2027, staffing levles will continue to be evaluated as will programming capacity within the expanded two-floor facility. The Library and Public Works will also work to complete remaining accessibility and operational improvements, including audiovisual installation, ADA entrance buttons, additional lighting, and other post-renovation projects. Longer-term campus improvements may include solar panels over the parking lot and coordinated fencing, landscaping, and outdoor enhancements.

The Annual Report is presented to the City Council pursuant to Sierra Madre Municipal Code Section 2.16.080.

This item is informational and is being presented for City Council receipt and filing; no additional action is requested.

STRATEGIC PLAN RELATIONSHIP
The Library’s Fiscal Year 2025–2026 activities support the following City Strategic Plan priorities:

IG 1.3 – Library Renovation: Completion of the renovation, relocation, and reopening of the Library.

CE 3.1 B – Enhance Library Services: Continued evaluation and delivery of programs and services that respond to community needs.

CE 3.1 C – Online Resources: Expansion and promotion of online databases, digital collections, and technology resources.

CE 3.1 D – Community Outreach: Partnerships with City departments, community organizations, and local service providers.

ENVIRONMENTAL ANALYSIS
Not a CEQA Project under: 14 CCR 15378(b)(2)- continuing administrative or maintenance activities

FISCAL IMPACT
There is no fiscal impact as a result of the recommended action.

Approved by:
___________________________
Michael Bruckner
City Manager
Attachments
_2025-2026 Library Annual Report - LA.pdf
Sierra_Madre_Library_2025-2026_Annual_Report.pdf
Library
Annual
Report
2025-2026
Sierra Madre City Council
September 8, 2026
Library & Community Services Department
Read. Discover. Connect.

VISION STATEMENT
The Sierra Madre Public Library aspires to offer the community endless possibilities through enriched experiences; building an awareness and involvement in the community.

Revised and adopted by the Sierra Madre Public Library Board of Trustees on April 24, 2023.

MISSION STATEMENT
It is the mission of Sierra Madre Public Library to
provide free and equal access to information, ideas,
technology, and the joy of reading to educate and
empower our diverse community.
3 Music & Mindfulness
Sewing Machine Basics
Tails & Tales
OBOC
Passive

ORGANIZATION CHART
4 3D Printing Workshop
Music & Mindfulness

PROGRAMMING FOR ALL
Stuffed
Animal
Sleepover
Shelf Stories
The Human Library
Tails &
Tales
Sensory
Play
Puzzle Competition
Summer
Science
Workshop
with Ms.

Richey
Love Bug
& Me
Stitch & Share
5 Music & Mindfulness
Sewing Machine Basics

ANNUAL STATISTICS - PROGRAMS
Summer Reading Kickoff with Thor’s Reptiles
33 3
30 32
30 29
2 1 1 1 1
32 42
3 30
38 37
34 17
34 28
35 32
35 0
5 10
15 20
25 30
35 40
45 July Aug Sept Oct Nov Dec Jan Feb March April May June Total programs offered
Total programs offered 2025-2026 Total programs offered 2024-2025 Gingerbread Jamboree
6 Music & Mindfulness
Sewing Machine Basics

ANNUAL STATISTICS - PARTICIPATION
1051
93 604
751 815 858
20 0 0 0 0
1185
1031
80 404
1378
597
917
388
541 534
947
792
1148
0 500
1000
1500
July Aug Sept Oct Nov Dec Jan Feb Mar April May June
Children's program attendance
Attendance at Children's Programs 2025-2026
Attendance at Children's Programs Previous Year 2024-2025 0 9 11 14
29 19
0 0 0 0 0 0 0
14 16
25 5
11 5
36 28
9 51
31 0
10 20
30 40
50 60
July Aug Sept Oct Nov Dec Jan Feb Mar April May June
YA program attendance
YA Attendance 2025-2026 YA Attendance Previous Year 2024-2025 98 0
174
316
44 32 0 0 0 0 0
2159
94 0
536
299 287
42 190 136 93
298
18 59
0 500
1000
1500
2000
2500
July Aug Sept Oct Nov Dec Jan Feb March April May June
Adult program attendance
Adult Program Attendance 2025-2026 Adult Program Attendance Previous Year 2024-2025 Lovebug & Me
Teen Volunteer
Appreciation Party
Shelf Stories
7 3D Printing Workshop

COMMUNITY PARTNERSHIPS
Latino Heritage
Fiesta
Fourth of July
Parade
Challenger Pool Party at the YMCA
Storytime at the
Fire Station
Construction Tours
8 Kids Chess Club

ANNUAL STATISTICS - CIRCULATION
8572
7895 8340
8200
7155 6817
10133
1517 1659 1516 1572
12912
9098
8060
7625
8264
7477
6755 7166 7050
8401
7661 7242
8191
0 2000
4000
6000
8000
10000
12000
14000
July Aug Sept Oct Nov Dec Jan Feb March April May June
Total Circulation
Total Circulation 2025-2026 Total Circulation Previous Year 2024-2025 Grand Reopening
Photo Booth The Great Pumpkin
Smash
Summer Reading
Prizes
9 Music & Mindfulness
Sewing Machine Basics

SERVICES FOR EVERYONE
Creative
Arts Group
Scarecrow
Festival
Hiking Backpacks
1000 Books Before Kindergarten
Passive Program:

Community Puzzle
State Parks Pass & Mobile Hot Spots
10 Music & Mindfulness Tails & Tales

ONLINE LIBRARY
SierraMadreCA.gov/Library
11 Music & Mindfulness Tails & Tales

LIBRARY RENOVATION
12 LIBRARY MOVE
13 RIBBON CUTTING
14 GRAND REOPENING
15 SPECIAL ACKNOWLEDGEMENTS
16 WHAT’S NEXT
• Evaluate Staffing Needs
• Assess staffing based on building size, two-floor operations, and patron use.
• Evaluate Programming Capacity
• Balance programs with available staffing and daily operations. • Complete Facility Improvements
• AV installation, ADA entrance buttons, additional stack lighting, and other enhancements.
• Plan Future Projects
• Explore larger campus improvements, including solar panels, fencing, and courtyard furniture.

Preschool
Storytime
Pumpkin Smash at
the Fire Station

THANK YOU
Top Left to Right:

Deborah Ko, Library Clerk
Leila Arciero, Library Director
Chelsea Lee, Reference
Librarian
Doreen Thomas, Youth
Services Librarian
Lori Garza, Library
Management Analyst
Diana Shaw, Library Analyst
Bottom Left to Right:

Samantha Rodriguez, Library
Clerk
Debbie Roberts, Local History
Librarian
Shannon King, Library
Technician
Shannon McDermott,
Technology Librarian
Not Pictured:

Jennifer Kilby, Library Clerk
Julie Imahara, Library
Technician
17 SIERRA MADRE PUBLIC LIBRARY | 2025–2026 ANNUAL REPORT 1 SIERRA MADRE PUBLIC LIBRARY

ANNUAL REPORT
Fiscal Year 2025–2026
READ. DISCOVER. CONNECT.

SIERRA MADRE PUBLIC LIBRARY | 2025–2026 ANNUAL REPORT
2 A YEAR OF TRANSITION AND CELEBRATION
A New Chapter for the Library
Fiscal Year 2025–2026 was one of the most significant years in the Sierra Madre Public Library’s history.

The Library served the community from its temporary home at 350 West Sierra Madre Boulevard through January 2026, closed for relocation from February 1 through June 5, and reopened at the renovated Library at 440 West Sierra Madre Boulevard on June 6, 2026.

During the closure, staff moved collections, furniture, equipment, and operations from the temporary facility and long-term storage. At the same time, staff prepared the renovated building, reorganized collections, and planned for reopening—all while maintaining access to digital resources and community information.

Prep to move from the temporary library back to our permanent home.

SIERRA MADRE PUBLIC LIBRARY | 2025–2026 ANNUAL REPORT
3 Library Staff helping patrons during the Grant Reopening The year also included professional recognition. Local History Librarian Debbie Roberts and Library Director Leila Regan were invited to present at the California Association of Museums Annual Conference about the Library’s response to the Eaton Fire.

SIERRA MADRE PUBLIC LIBRARY | 2025–2026 ANNUAL REPORT
4 FISCAL YEAR AT A GLANCE
The Year by the Numbers
195
Programs
8,282
Program participants
76,288
Items circulated
1,000+
Reopening visitors
1,000+
Opening-day checkouts
100+
New cards in two days
Because of the relocation, closure, and the Library’s customary August programming nap, programs were offered during only six months of the fiscal year. Even with the shortened schedule, participation remained strong: 129 children’s programs welcomed 5,377 participants; nine teen programs reached 82 participants; and 57 adult programs served 2,823 participants.

Adult program attendance increased by nearly 800 participants compared with the prior year, despite the Library offering 39 fewer adult programs. Circulation also remained resilient during the four-month closure, supported by strong activity immediately before the move, after reopening, and through the Library’s digital collections.

Shelf Stories: You Never Know: A memoir by Tom Selleck
SIERRA MADRE PUBLIC LIBRARY | 2025–2026 ANNUAL REPORT
5 LEARNING, CREATIVITY, AND CONNECTION
Programming for All Ages
Programs brought together children, teens, adults, and families throughout the year. Summer Reading Kickoff & Gingerbread Jamboree SIERRA MADRE PUBLIC LIBRARY | 2025–2026 ANNUAL REPORT
6 The Library continued offering educational, cultural, and recreational experiences at the temporary Library and throughout the community. Popular events included the Great Pumpkin Smash, Gingerbread Jamboree, Summer Reading Kickoff, Library Open House, Stuffed Animal Sleepover, Summer Science Workshops, sensory play, book clubs, technology workshops, and passive activities.

Several programs reached well over 100 participants. The Great Pumpkin Smash welcomed over 280 participants, the Gingerbread Jamboree drew 240, the Summer Reading Kickoff with Thor’s Reptiles reached over 250, and many others from July 1, 2025 to June 30, 2026 reached well over 100 attendees.

The Library also maintained new adult programs: Shelf Stories, a book club exploring a different genre each month, and Sip & Shush, a silent book club that takes place at RT Rogers Brewing Co.

Sip & Shush at Rt Rogers Brewing Co.

SIERRA MADRE PUBLIC LIBRARY | 2025–2026 ANNUAL REPORT
7 MORE THAN BOOKS
Access, Services, and Partnerships
The Library’s growing collection includes technology, educational tools, recreation resources, and family supports.

SIERRA MADRE PUBLIC LIBRARY | 2025–2026 ANNUAL REPORT
8 Services for everyone. The Library continued lending California State Parks passes, hiking backpacks, children’s mental health kits, mobile hotspots, STEM kits, robots, educational tablets, sewing machines, 3D printing, cricut access, and portable media players. New AWE Learning computers in the Children’s Room provide educational games without requiring internet access.

The online Library. Digital resources include eBooks, audiobooks, newspapers, magazines, streaming movies and music, language learning, homework help, college and career preparation, online research, comics, and caregiver education. These resources remained available throughout the physical closure.

SIERRA MADRE PUBLIC LIBRARY | 2025–2026 ANNUAL REPORT
9 STRONGER TOGETHER
Community Partnerships
SIERRA MADRE PUBLIC LIBRARY | 2025–2026 ANNUAL REPORT
10 Community partnerships. Programs were hosted at Memorial Park, Hart Park House, the Sierra Madre Fire Station, and the YMCA. Partnerships with City departments, schools, community organizations, and local nonprofits expanded the Library’s reach and helped maintain services during construction and relocation.

Community partnerships allowed Library programs and outreach to continue across Sierra Madre.

SIERRA MADRE PUBLIC LIBRARY | 2025–2026 ANNUAL REPORT
11 RETURNING HOME
Renovation and Relocation
The Library renovation completed major seismic, accessibility, electrical, plumbing, and environmental improvements and expanded the building by more than 5,000 square feet. The renovated facility includes the Mary Tumilty Community Room, two meeting rooms, a Teen Room, outdoor reading balcony, Local History Room, and Friends of the Library Bookstore.

Staff moved materials from long-term storage and the temporary Library, then combined and reorganized the collections.

SIERRA MADRE PUBLIC LIBRARY | 2025–2026 ANNUAL REPORT
12 The move took place on a compressed schedule before the State grant deadline of May 31, 2026 and the June 6 reopening. Staff merged collections from two locations, evaluated materials to fit the available shelving, relocated workspaces, and prepared the building for public service.

The renovated Library provides distinct spaces for quiet study, collaboration, programs, local history, teens, families, and community gatherings. Remaining post-renovation projects will continue improving accessibility, functionality, and the patron experience.

SIERRA MADRE PUBLIC LIBRARY | 2025–2026 ANNUAL REPORT
13 JUNE 6, 2026
A Grand Reopening to Remember
SIERRA MADRE PUBLIC LIBRARY | 2025–2026 ANNUAL REPORT
14 The ribbon cutting and all-day celebration welcomed the community back to 440 West Sierra Madre Boulevard.

More than 1,000 people visited the Library on reopening day. The celebration included remarks, a ribbon cutting, a traditional lion dance by the San Gabriel Valley Chinese Cultural Association, a community party, the Summer Reading Kickoff program with Thor’s Reptiles, a music showcase from Sierra Madre Music, and the Library’s first Puzzle Competition.

More than 1,000 items were checked out that day, and the Friends of the Library Bookstore earned more than $700 in sales. During the first two days, the Library issued more than 100 new Library cards— approximately 60 percent to Sierra Madre residents.

SIERRA MADRE PUBLIC LIBRARY | 2025–2026 ANNUAL REPORT
15 BUILDING ON THE MOMENTUM
Strategic Plan Alignment
IG 1.3 – Library Renovation — Completion of the renovation, relocation, and reopening of the Library.

CE 3.1 B – Enhance Library Services — Programs and services designed around the needs and interests of people of all ages.

CE 3.1 C – Online Resources — Expansion and promotion of online databases, digital collections, and technology resources.

CE 3.1 D – Community Outreach — Partnerships with City departments, community organizations, schools, and local service providers.

OS 3.1 B – Public Wi-Fi — Improved internet access, coverage, and reliability at the renovated Library.

OS 1.2 B – Staffing Needs — Continued evaluation of staffing and operational needs within the expanded facility.

OS 2.1 – Capital Investment — Prioritization of remaining facility improvements and future campus projects.

ER 2.4 – Solar Adaptation — Exploration of solar panels and other long-term sustainability improvements at the Library campus.

What’s Next
The Library will evaluate staffing levels and programming capacity based on the demands of the larger, two-floor facility. Near-term priorities include audiovisual installation, ADA entrance buttons, additional stack lighting, and other operational improvements. Longer-term concepts include solar panels over the parking lot and coordinated fencing, landscaping, and outdoor campus enhancements.

SIERRA MADRE PUBLIC LIBRARY | 2025–2026 ANNUAL REPORT
16 MADE POSSIBLE TOGETHER
With Gratitude
The Sierra Madre Public Library’s accomplishments are made possible by the Library Board of Trustees, Friends of the Sierra Madre Library, Sierra Madre Library Foundation, Sierra Madre Historical Preservation Society, Sierra Madre Community Foundation, City departments, local organizations, volunteers, donors, and residents.

The Friends and the Sierra Madre Library Foundation pledged or raised approximately $1.4 million for furniture, fixtures, and equipment not covered by grant funding. The City of Sierra Madre contributed approximately $1.8 million to the Library Meaningful Improvement Project.

SIERRA MADRE PUBLIC LIBRARY | 2025–2026 ANNUAL REPORT
17 Sierra Madre Public Library staff serving the community during a year of extraordinary change.

Thank you for supporting the Sierra Madre Public Library.

READ. DISCOVER. CONNECT.

SierraMadreCA.gov/Library

CITY OF
SIERRA
MADRE

STAFF REPORT

CITY ATTORNEY
DATE: September 8, 2026
TO: Honorable Mayor and City Council
FROM: Aleks Giragosian, City Attorney
SUBJECT:

Urgency Ordinance No. 1498-U Amending Title 15.24 of The Sierra Madre Municipal Code Relating to the Adoption and Amendments to the 2025 California Fire Code, and Fire Sprinkler Requirements, as well as Establishing Title 15.25 of the Sierra Madre Municipal Code Relating to the Adoption of the 2025 California Wildland Urban Interface Code

RECOMMENDATION
It is recommended that the City Council adopt Urgency Ordinance No. 1498-U adopting local amendments to the 2025 California Fire Code.

SUMMARY
Urgency Ordinance No. 1498-U, included as Attachment 1, adopts targeted local amendments to the 2025 California Fire Code to enhance fire resistance in residential structures. The Ordinance responds to heightened wildfire risk conditions following the Eaton Fire and address determinations issued by the California Building Standards Commission. The Ordinance focuses on home-hardening measures, including roof design and fire sprinkler requirements, to protect public health and safety.

DISCUSSION & ANALYSIS
Procedural History
On October 14, 2025, the City Council adopted Ordinance No. 1486 amending the 2025 California Fire Code to address increased fire hazards following the Eaton Fire. Both ordinances were submitted to the California Building Standards Commission (“CBSC”) pursuant to Health and Safety Code 17958.7(a).

On May 13, 2026, the City received a letter from CBSC, included as Attachment 2. The letter states, “The residential and nonresidential code modifications are partially accepted for filing” because Ordinance No. 1487 does not satisfy one of the six elements of Assembly Bill No. 130 (“AB 130”) for local code modifications affecting residential units.

Legal Authority
AB 130 prohibits the City from adopting local modifications to the Building Code affecting residential units unless the local modifications:

1. are substantially equivalent to a filing in effect as of September 30, 2025;

2. are necessary as emergency standards to protect health and safety;

3. relate to home hardening;

4. relate to home hardening by a fire protection district;

5. are necessary to permit mixed-fuel residential construction; or

6. relate to administrative practices proposed during intervening periods.

Urgency Ordinance No. 1498-U satisfies the second criteria, as local modifications necessary as emergency standards to protect health and safety.

Government Code Section 36937(b) authorizes the City to adopt an urgency ordinance that takes effect immediately if it is necessary for the preservation of the public peace, health, or safety and includes a declaration of the facts constituting the urgency. Such ordinances require a four-fifths vote of the City Council and are exempt from the standard introduction and second reading requirements. The proposed Urgency Ordinance No. 1498-U includes findings describing the City’s heightened wildfire risk, establishing the basis for urgency.

Specific Changes
The Ordinance proposes local amendments to the 2025 California Fire Code to improve fire resistance in residential structures, with a focus on roof design and fire sprinkler systems. Each amendment is intended to enhance home-hardening measures and reduce wildfire risk within the City.

Specifically, the ordinance amends the following sections of the Sierra Madre Building Code:

15.04.010 — Adoption of the 2025 California Building Standards Code

15.04.118 — Section 903 Automatic Fire Sprinklers - 903.2.8 Group R.

15.06.050 — Amendment—One- and two-family dwellings automatic fire systems.

15.06.060 — Amendment—Required sprinkler locations, exception 4.

15.06.070 — Water flow detector alarm.

15.24.110 — Automatic Life Safety Support Sprinkler System

15.30.040 — Water metering for multi-family dwellings

STRATEGIC PLAN RELATIONSHIP
The Ordinance is consistent with Goal 3 (Managing Outdoor Environment) in that the fire department is establishing standards that promote home hardening and fire resilience to reduce the wildfire risk to residents.

ENVIRONMENTAL ANALYSIS
Not a CEQA Project under: 14 CCR 15378(b)(5)- organizational or administrative activities CEQA Project, exempt under: 14 CCR 15061(b)(3)- common sense exemption, because it can be seen with certainty that there is no possibility that the activity may have a significant effect on the environment

FISCAL IMPACT
There is no fiscal impact associated with the adoption Ordinance No. 1498-U.

Approved by:
___________________________
Michael Bruckner
City Manager
Attachments
Attachment 1: Ordinance No. 1498-U
Attachment 2: Letter from CBSC
URGENCY ORDINANCE 1498-U

AN ORDINANCE OF THE CITY OF SIERRA MADRE AMENDING
TITLE 15.24 OF THE SIERRA MADRE MUNICIPAL CODE RELATING TO THE ADOPTION AND AMENDMENTS TO THE 2025 CALIFORNIA

FIRE CODE, AND FIRE SPRINKLER REQUIREMENTS, AS WELL AS
ESTABLISHING TITLE 15.25 OF THE SIERRA MADRE MUNICIPAL
CODE RELATING TO THE ADOPTION OF THE 2025 CALIFORNIA

WILDLAND URBAN INTERFACE CODE
The City Council of the City of Sierra Madre does hereby ordain as follows:

SECTION 1. Municipal Code Amendment. Section 15.24.010 of the Sierra Madre Municipal Code is hereby amended to read as follows:

SECTION 15.24.010 ADOPTION OF THE CALIFORNIA FIRE CODE
There is hereby adopted by the City Council of the City of Sierra Madre for the purpose of prescribing regulations governing conditions hazardous to life and property from fire or explosion, that certain Code known as the 2025 Edition of the California Fire Code based on the 2024 Edition of the International Fire Code published by the International Code Council except such portions as are hereinafter deleted, modified or amended by Section 15.24.070 of the Sierra Madre Municipal Code and portions of the International Fire Code, From the date on which this ordinance shall take effect, the provisions of the 2025 California Fire Code shall be controlling within the limits of the City of Sierra Madre.

SECTION 2. Municipal Code Amendment. Section 15.24.020 of the Sierra Madre Municipal Code is hereby amended to read as follows:

15.24.020 - ESTABLISHMENT AND DUTIES OF THE BUREAU OF FIRE PREVENTION.

The California Fire Code shall be enforced by the bureau of fire prevention in the fire department of the city which is established and which shall be operated under the supervision of the chief of the fire department.

SECTION 3. Municipal Code Amendment. Section 15.24.030 of the Sierra Madre Municipal Code is hereby amended to read as follows:

SECTION 15.24.030 DEFINITIONS
As used in this chapter:

Whenever the word "renovation" is used in the fire code, it shall be held to mean reconstruction or renewal of framing and/or wall and ceiling coverings.

Whenever the words "existing square footage" are used in the fire code, they shall be held to mean all habitable space including permitted basements and permitted storage space except Group U.

Whenever the word "exposure" is used in the fire code, it shall be held to mean any building or vegetation by reason of proximity to another building or vegetation that would promote the spread of fire from one to the other.

SECTION 4. Municipal Code Amendment. Section 15.24.040 of the Sierra Madre Municipal Code is hereby amended to read as follows:

SECTION 15.24.040 INTERPRETATION
The chief of the fire department and members of the fire prevention bureau shall have power to interpret any of the provisions of the Fire Prevention Code upon application in writing by the owner or lessee, or his/her duly authorized agent, when there are ambiguities, changes or circumstances or unnecessary hardship in carrying out the strict letter of the code; provided, that the interpretation shall not constitute the grant of a special privilege inconsistent with the purpose of the code. In all such cases, the spirit of the code shall be observed, public safety secured, and substantial justice done. The particulars of such interpretation when granted or allowed and the decision of the chief of the department thereon shall be entered upon the records of the department and signed copy shall be furnished the applicant. No such interpretation shall take effect for a period of fifteen days within such interim period, and within three days after such action, the chief of the fire department shall notify the city manager of such action; thereafter, and within the remainder of such fifteen-day period, the city manager may direct such action to be reversed.

SECTION 5. Municipal Code Text Amendment. Section 15.24.050 of the Sierra Madre Municipal Code is hereby amended to read as follows:

SECTION 15.24.050 APPEALS
Whenever the chief disapproves an application or refuses to grant a permit applied for, or when it is claimed that the provisions of the code do not apply or that the true intent and meaning of the code have been misconstrued or wrongly interpreted, the applicant may appeal from the decision of the chief to the city manager within thirty days from the date of the decision appealed.

SECTION 6. Municipal Code Text Amendment. Section 15.24.060 of the Sierra Madre Municipal Code is hereby amended to read as follows:

SECTION 15.24.060 NEW MATERIALS, PROCESSES OR OCCUPANCIES WHICH MAY REQUIRE PERMITS.

The city manager, the fire chief and the chief building official act as a committee to determine and specify, after giving affected persons an opportunity to be heard, any new materials, processes or occupancies for which permits are required in addition to those now enumerated in said code. The chief of the bureau of fire prevention shall have such list in his office, and distribute copies thereof to interested persons.

SECTION 7. Municipal Code Amendment. Section 15.24.070 of the Sierra Madre Municipal Code is hereby amended to read as follows:

SECTION 15.24.070 AMENDMENTS TO THE 2025 CALIFORNIA FIRE CODE A. Section 101.1 is amended to read as follows:
101.1 Title. These regulations shall be known as the Fire Code of the City of Sierra Madre, hereinafter referred to as “this code”.

B. Section 113.4 is amended to read as follows:
113.4 Violation penalties. Persons who shall violate a provision of this code or shall fail to comply with any of the requirements thereof or who shall erect, install alter, repair or do work in violation of the approved construction documents or directive of the fire code official, or of a permit or certificate used under provisions of this code, shall be guilty of an Administrative Violation in accordance with Sierra Madre Municipal Code Section 1.18.010.

C. Section 114.4 is amended to read as follows:
114.4 Failure to comply. Any person who shall continue any work after having been served with a stop work order, except such work as that person is directed to perform to remove a violation or unsafe condition, shall be liable to a fine in accordance with Sierra Madre Municipal Code Section 1.18.070.

D. Section 307.4.2 is amended to read as follows:
307.4.2 Recreational fires. Recreational fires shall not be conducted within 25 feet (760mm) of a structure or combustible material. Conditions which could cause a fire to spread within 25 feet (7620 mm) of a structure shall be eliminated.

Discontinuance. The fire code official or his representative is authorized to require that recreational fires be immediately discontinued if such fires are determined by the chief to constitute a hazardous condition or if atmospheric conditions reach critical levels as specified in the policies and procedures of the fire prevention bureau.

E. Section 503.2.1 is amended to read as follows due to local topographical conditions as identified in the 2025 Fire Code Findings of Fact as filed with the California Building Standards Commission:
503.2.1 Dimensions. Fire apparatus access roads shall have an unobstructed width of not less than 20 feet (6096 mm), except for approved security gates in accordance with section 503.6, and an unobstructed vertical clearance of not less than 13 feet 6 inches (4115mm).

1. When fire hydrants are required, fire apparatus access roads shall have an unobstructed width of not less than 26 feet (4114 mm) within a linear distance of 25 feet (7620 mm) each side of the hydrant.

F. Section 903.2.1.1 is amended to read as follows due to local topographical, geological and climatic conditions as identified in the 2025 Fire Code Findings of Fact as filed with the California Building Standards Commission:
903.2.1.1 Group A-1. An automatic sprinkler system shall be provided for Group A-1 occupancies.

G. Section 903.2.1.2 is amended to read as follows due to local topographical, geological and climatic conditions as identified in the 2025 Fire Code Findings of Fact as filed with the California Building Standards Commission:
903.2.1.2 Group A-2. An automatic sprinkler system shall be provided for Group A-2 occupancies.

H. Section 903.2.1.3 is amended to read as follows due to local topographical, geological and climatic conditions as identified in the 2025 Fire Code Findings of Fact as filed with the California Building Standards Commission:
903.2.1.3 Group A-3. An automatic sprinkler system shall be provided for Group A-3 occupancies.

I. Section 903.2.1.4 is amended to read as follows due to local topographical, geological and climatic conditions as identified in the 2025 Fire Code Findings of Fact as filed with the California Building Standards Commission:
903.2.1.4 Group A-4. An automatic sprinkler system shall be provided for Group A-4 occupancies.

J. Section 903.2.1.5 is amended to read as follows due to local topographical, geological and climatic conditions as identified in the 2025 Fire Code Findings of Fact as filed with the California Building Standards Commission:
903.2.1.5 Group A-5. An automatic sprinkler system shall be provided for Group A-5 occupancies in the following areas: concession stands, retail areas, press boxes, and other accessory use areas.

K. Section 903.2.2 is amended to read as follows due to local topographical, geological and climatic conditions as identified in the 2025 Fire Code Findings of Fact as filed with the California Building Standards Commission:
903.2.2 Group B. An automatic sprinkler system shall be provided throughout all buildings containing a Group B occupancy.

L. Section 903.2.3 is amended to read as follows due to local topographical, geological and climatic conditions as identified in the 2025 Fire Code Findings of Fact as filed with the California Building Standards Commission:
903.2.3 Group E. An automatic sprinkler system shall be provided throughout all buildings containing a Group E occupancy. (exception: For public school state-funded construction projects see Section 903.2.19)
M. Section 903.2.4 is amended to read as follows due to local topographical, geological and climatic conditions as identified in the 2025 Fire Code Findings of Fact as filed with the California Building Standards Commission:
903.2.4 Group F-1. An automatic sprinkler system shall be provided throughout all buildings containing a Group F-1 occupancy.

N. Section 903.2.5 is amended to read as follows due to local topographical, geological and climatic conditions as identified in the 2025 Fire Code Findings of Fact as filed with the California Building Standards Commission:
903.2.5 Group H. Automatic sprinkler systems shall be provided in high-hazard occupancies as required in Sections 903.2.5.1 through 903.2.5.3.
903.2.5.1 General, An automatic sprinkler system shall be installed in Group H occupancies.

O. Section 903.2.6 is amended to read as follows due to local topographical, geological and climatic conditions as identified in the 2025 Fire Code Findings of Fact as filed with the California Building Standards Commission:
903.2.6 Group I. An automatic sprinkler system shall be provided throughout buildings with a Group I.

P. Section 903.2.7 is amended to read as follows due to local topographical, geological and climatic conditions as identified in the 2025 Fire Code Findings of Fact as filed with the California Building Standards Commission:
903.2.7 Group M. An automatic sprinkler system shall be provided throughout buildings containing a Group M occupancy.

Q. Section 903.2.8 is amended to read as follows due to local topographical, geological and climatic conditions as identified in the 2025 Fire Code Findings of Fact as filed with the California Building Standards Commission:
903.2.8 Group R. An automatic sprinkler system installed in accordance with Section 903.3 shall be provided throughout all buildings with a Group R fire area.

R. Section 903.2.8.3 through 903.2.8.4 is added to read as follows due to local topographical, geological and climatic conditions as identified in the 2025 Fire Code Findings of Fact as filed with the California Building Standards Commission:
903.2.8.3 Group R. All residential occupancies where an addition of fifty percent or more of the existing square footage is being accomplished in a twelve-month period shall install a life safety support sprinkler system throughout the entire occupancy. 903.2.8.4 Group R. All residential occupancies being renovated over seventy percent of their existing square footage in a twelve-month period shall install a life safety support sprinkler system throughout the entire occupancy.

S. Section 903.2.9 is amended to read as follows due to local topographical, geological and climatic conditions as identified in the 2025 Fire Code Findings of Fact as filed with the California Building Standards Commission:
903.2.9 Group S-1. An automatic sprinkler system shall be provided throughout all buildings containing a Group S-1.

T. Section 903.2.9.1 is amended to read as follows due to local topographical, geological and climatic conditions as identified in the 2025 Fire Code Findings of Fact as filed with the California Building Standards Commission:
903.2.9.1 Repair garages. An automatic sprinkler system shall be provided throughout all buildings used as repair garages.

U. Section 903.2.9.2 is amended to read as follows due to local topographical, geological and climatic conditions as identified in the 2025 Fire Code Findings of Fact as filed with the California Building Standards Commission:
903.2.9.2 Bulk storage of tires. Buildings and structures with an area for the storage of shall be equipped throughout with an automatic sprinkler system in accordance with Section 903.3.1.1.

V. Section 903.2.10 is amended to read as follows due to local topographical, geological and climatic conditions as identified in the 2025 Fire Code Findings of Fact as filed with the California Building Standards Commission:
903.2.10 Group S-2. An automatic sprinkler system shall be provided throughout buildings classified as enclosed parking garages in accordance with Section 406.6 of the California Building Code or where located beneath other groups.

W. Section 903.2.10.1 is amended to read as follows due to local topographical, geological and climatic conditions as identified in the 2025 Fire Code Findings of Fact as filed with the California Building Standards Commission:
903.2.10.1 Commercial parking garages. An automatic sprinkler system shall be provided throughout buildings used for storage of commercial motor vehicles.

X. Section 903.2.11.1.4 through 903.2.11.1.6 is added to read as follows due to local topographical, geological and climatic conditions as identified in the 2025 Fire Code Findings of Fact as filed with the California Building Standards Commission:
903.2.11.1.4 All buildings classified as a Group A, B, E, F, H, I, M, S when renovated over seventy five percent (75%) of their existing square footage. 903.2.11.1.5 All buildings classified as a Group A, B, E, F, H, I, M, S when an addition of at least fifty percent (50%) of their existing square footage is being accomplished. 903.2.11.1.6 All new Group U as classified in the International Fire Code, which are located within thirty five (35) feet of any exposure.

Y. APPENDIX D-Fire Apparatus Access Roads is adopted and amended to read as follows due to local topographical conditions as identified in the 2025 Fire Code Findings of Fact as filed with the California Building Standards Commission:

D103.1 Access road width with a fire hydrant. Where a fire hydrant is located on a fire apparatus access road, the minimum road width shall be 26 feet (7925 mm), within a linear distance of 25 feet (7620 mm) each side of the hydrant, exclusive of shoulders.

SECTION 8. Municipal Code Amendment. Section 15.24.080 of the Sierra Madre Municipal Code is hereby amended to read as follows:

SECTION 15.24.080 FIRE RETARDANT ROOFS
Fire retardant roofs shall be installed in accordance with Section.

SECTION 9. Municipal Code Amendment. Section 15.24.090 of the Sierra Madre Municipal Code is hereby amended to read as follows:

SECTION 15.24.090 FIREWORKS
The sale, possession or discharge of all fireworks is prohibited within the city. The provisions of this section will not apply to public displays of fireworks conducted by a licensed pyrotechnic engineer.

SECTION 10. Municipal Code Amendment. Section 15.24.100 of the Sierra Madre Municipal Code is hereby amended to read as follows:

SECTION 15.24.100 GENERAL PRECAUTIONS AGAINST FIRE
A. Dumping or Storage on Vacant Lots. It is unlawful for any person to deposit any grass, weeds, brush, debris, trash or other waste material upon any vacant lot or parcel of ground within the city.

B. Spark Arresters. All chimney, smoke stack or similar devices for conveying smoke and hot gases to the outer air will be equipped with a spark arrester. For the purpose of this section a "spark arrester" means a piece of not more than one-half-inch galvanized wire mesh placed over the outside opening of the chimney, smoke stack or other similar device.

SECTION 11. Municipal Code Amendment. Section 15.25.010 of the Sierra Madre Municipal Code is hereby amended to read as follows:

SECTION 15.25.010 ADOPTION OF THE CALIFORNIA WILDLAND URBAN INTERFACE CODE
There is hereby adopted by the City Council of the City of Sierra Madre for the purpose of prescribing regulations governing conditions hazardous to life and property from wildfire or conflagration, that certain Code known as the 2025 Edition of the California Wildland Urban Interface Code based on the 2024 Edition of the International Wildland Urban Interface Code published by the International Code Council, from the date on which this ordinance shall take effect, the provisions of the 2025 California Wildland Urban Interface Code shall be controlling within the limits of the City of Sierra Madre SECTION 12. Repeal of Conflicting Ordinances. All existing ordinances or parts thereof conflicting or inconsistent with the provisions of this ordinance or the California Fire Code adopted are hereby repealed.

SECTION 13. References in Documents and Continuing Legal Effect. References to prior versions of the California Fire Code, or of the Sierra Madre Municipal Code that are amended or renumbered in this Municipal Code, that are cited on notices issued by the City or other documents of ongoing or continuing legal effect, including resolutions adopting or imposing fees or charges, until converted, are deemed to be references to the new counterpart 2025 Fire Code, 2025 Wildland Urban Interface Code, or amended Municipal Code sections for the purposes of notice and enforcement. The provisions adopted hereby shall not in any manner affect deposits, established fees or other matters of record which refer to, or are otherwise connected with, ordinances which are specifically designated by number, code section or otherwise, but such references shall be deemed to apply to the corresponding provisions set forth in the code sections adopted or amended hereby.

SECTION 14. Continuity. To the extent the provisions of this Ordinance are substantially the same as previous provisions of the Sierra Madre Municipal Code, these provisions shall be construed as continuations of those provisions and not as amendments of the earlier provisions.

SECTION 15. No Effect on Enforceability. The repeal of any sections of the Municipal Code, shall not affect or impair any act done, or right vested or approved, or any proceeding, suit or prosecution had or commenced in any cause before such repeal shall take effect; but every such act, vested right, proceeding, suit, or prosecution shall remain in full force and effect for all purposes as if the applicable provisions of the Municipal Code, or part thereof, had remained in force and effect. No offense committed and no liability, penalty, or forfeiture, either civil or criminal, incurred prior to the repeal or alteration of any applicable provision of the 2022 Code as amended, shall be discharged or affected by such repeal or alteration but prosecutions and suits for such offenses, liabilities, penalties or forfeitures shall be instituted and proceed in all respects as if the applicable provisions of the 2022 Code, as amended, had not been repealed or altered.

SECTION 16. Supplementary of Existing Law. The City Council intends this Ordinance to supplement, not to duplicate or contradict, applicable state and federal law and this Ordinance shall be construed in light of that intent.

SECTION 17. Modifications to California Fire Code. All inconsistencies between the Municipal Fire Code, as adopted by this ordinance, and Parts 7 & 9 of Title 24 the California Code of Regulations are changes, modifications, amendments, additions or deletions thereto authorized by California Health and Safety Code Sections 17858 and 17858.7.

SECTION 18. Findings. The City Council hereby adopts the findings attached hereto as Exhibit A by this reference fully incorporated herein. These modifications to the 2025 California Fire Code, incorporating the 2024 International Fire Codes are reasonably necessary due to the local climatic, geological, and topographical reasons set forth in Exhibit A.

SECTION 19. Severability. Should any section, subsection, clause, or provision of this Ordinance for any reason be held to be invalid or unconstitutional, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this Ordinance; it being hereby expressly declared that this Ordinance, and each section, subsection, sentence, clause, and phrase hereof would have been prepared, proposed, approved, and ratified irrespective of the fact that any one or more sections, subsections, sentences, clauses, or phrases be declared invalid or unconstitutional.

SECTION 20. Effective Date. This Ordinance shall take effect thirty days following its adoption as provided by Government Code Section 36937, or January 1, 2026 whichever is later.

SECTION 21. Copy with Clerk. The City Clerk shall maintain a copy of the California Fire Code, 2025 Edition, as amended by this ordinance, for use and examination by the public.

SECTION 22. CEQA. This Ordinance has been determined to be exempt from the California Environmental Quality Act pursuant to State Guidelines §15061 (b) (3) as a project that has no potential for causing a significant effect on the environment.

SECTION 23. Certification. The City Clerk shall certify to the adoption of this ordinance and shall cause the same to be processed in the manner required by law.

SECTION 24. Filing with State. The City Clerk shall file a certified copy of this Ordinance with the California Building Standards Commission.

PASSED, APPROVED AND ADOPTED, this 8th day of September 2026 ___________________________
Kristine Lowe, Mayor
I HEREBY CERTIFY that the foregoing Ordinance was introduced on the 8th day of September 2026, and duly adopted at a regular meeting held on the 8th day of September 2026, by the City Council of the City of Sierra Madre, California, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAINED:
___________________________
Laura Aguilar, City Clerk
Approved as to form:
____________________________
Aleks Giragosian, City Attorney

EXHIBIT A
2025 FIRE CODE & WILDLAND URBAN INTERFACE CODE FINDINGS Pursuant to Section 13869.7 of the California Health and Safety Code, the report contained herein shall be the “Findings” document to support City of Sierra Madre Ordinance No. 1498-U Under this adopting ordinance, specific amendments have been established which are more restrictive in nature than those sections adopted by the State of California (State Building Standards Code, and State Housing and Community Development Code) commonly referred to as Title 24 and Title 25 of the California Administrative Code.

The amendments to the 2025 California Fire Code and California Wildland Urban Interface Code have been recognized by the City of Sierra Madre. The amendments address the fire problem(s), concern(s), and future direction(s), by which the City can establish and maintain an environment which will afford an adequate level of fire and life safety protection to its citizens and guests.

Under the provisions of Section 13869.7 of the Health and Safety Code, local amendments shall be based on climatic, geographical, or topographical conditions.

The “Findings” contained herein shall address each of these situations and shall present the local situation, which, either singularly, or in combination, cause the established amendments to be adopted.

SIERRA MADRE COMMUNITY PROFILE
The City of Sierra Madre was established in 1881. Sierra Madre encompasses an area of approximately 3.2 square miles at an elevation ranging from 700 to 800 feet above sea level. The residential population is approximately 10,800. The physical location of Sierra Madre is bordered by the city of Pasadena to the west, Arcadia to the south and east and the Angeles National Forest to the north.

The majority of Sierra Madre is residential housing, with a number of small businesses and light industrial, four elementary schools, a middle school, a high school and six churches.

Based on this profile of Sierra Madre, the Sierra Madre Fire Department established certain requirements to increase the level of fire safety to the citizens and guests of Sierra Madre, as well as the buildings within its boundaries. The following points were established as factors, which caused concern to the Sierra Madre Fire Department, and are herein established and submitted as its “Findings:”

1. CLIMATIC
Normal rainfall averages 15 inches annually. During the summer and fall months, temperatures average approximately 85 degrees and can exceed 100 degrees for a period of days. Dry winds remove the moisture from vegetation.

During late summer and fall, winds can move a fire quickly across the foothills or through residential areas of Sierra Madre.

Because of periods of high temperatures, accompanied by low humidity and high winds each year. These conditions create an environment in which the Fire Department commits the majority of its fire fighting resources to the control and extinguishment of wildland fires. During such periods, the limited available firefighting resources may have great difficulty in controlling fires in structures with wood roofs and structures not having built-in fire protection.

2. GEOLOGICAL
Sierra Madre has within its boundaries active seismic hazards with respect to the San Andreas and Sierra Madre faults. While systems have been developed to study and monitor the activity of earthquakes, science has not yet been able to predict with reliability the potential for activity on these or on any other active fault.

While minor seismic activity within Sierra Madre occurs yearly without damage, the potential for severe damage does exist with these active faults, particularly with the Sierra Madre fault, which traverses the City.

The potential for earthquakes influences fire protection planning. A major seismic event would create a community-wide demand on fire protection services, which would be beyond the response capability of the Fire Department. This potential problem can be partially mitigated by requiring initial fire control through the installation of automatic fire protection systems.

Although the water system in Sierra Madre is rated Class 4 by the Insurance Services Offices, with the above noted hazard, it is possible that major fire flow requirements could be disrupted and automatic fire suppression systems requiring much less water would be the only means of extinguishment.

3. TOPOGRAPHICAL
The mountains that border the north of Sierra Madre create a beautiful backdrop, and at the same time, create a unique hazard. As one approaches the mountains, the elevation increases, and this lengthens the response time of emergency vehicles due to the increase in grade. Additionally, the steep, narrow canyons create narrow winding roads that also lengthen response times. The foothills have become prime sites for residential development because of their scenic beauty. These same scenic hills create barriers for accessibility by fire suppression forces.

The topographical layout of Sierra Madre’s hillside areas creates hazardous conditions should a storm cause trees to fall and block roadways within Sierra Madre, again making accessibility difficult until properly cleared. These conditions have occurred in the past and have the potential to happen again.

During a fire, fire engines need to utilize the water from the many fire hydrants found in the canyons along these narrow roads. While using these hydrants, the access on the road is severely restricted. These conditions have occurred in the past and have the potential to happen again. This potential problem can be partially mitigated by requiring new roads to have additional width to the roadway in the vicinity of fire hydrants.

Sierra Madre has areas that are in high fire hazard zones. As stated above, due to topography, access to structures in these fire hazard zones increases response time and delays fire suppression efforts. Extended response times allow fires to grow beyond the control of initial attack resources. Additionally, large structure fires in the hillside areas have a greater likelihood of starting wildland fires, which exposes additional structures to fire.

The value of the land in Sierra Madre is near the top in the County and maximum usage of the land is important to investors and developers. The multi-residential zones located within Sierra Madre encourage developers to seek maximum return on their investment. The most effective method of achieving this is to allow maximum density. This creates buildings that provide minimum required clearances between structures and maximum allowable height. This results in “barriers” that hinder fire-fighting operations, and restrict the movement of emergency personnel and equipment in the vicinity of the structure.

STATEMENT OF THE PROBLEM
The Fire Department is charged with the task of providing a reasonable degree of fire and life safety in Sierra Madre with minimum budget and staffing levels.

The City of Sierra Madre places a high value on protection of human life against hazards of fire. While smoke detectors are intended to give an early warning that allow occupants to escape or defend themselves from the hazard of fire, automatic sprinklers are meant to control or extinguish a developing fire to enable occupants to better escape. Sprinkler systems have been found to be highly effective systems for the protection of human life and should be used whenever feasible.

The water supply in Sierra Madre makes extensive use of automatic sprinkler systems feasible. Most of the City is ideally located below the 6 reservoirs, which supply the gravity flow water system with storage capacity in excess of 6 million gallons. Many of our fire service installations maintain static pressures in excess of 80 pounds per square inch. The City of Sierra Madre water distribution system is the major contributing factor toward the fire suppression capabilities of the Sierra Madre Fire Department. There are jurisdictions within the State, which have difficulty providing required water flows for automatic fire sprinkler systems, making the operation of such sprinkler systems less feasible than in the City of Sierra Madre.

The City of Sierra Madre is also subject to certain dangers, making the use of automatic sprinkler systems a more significant factor in fire suppression. The City of Sierra Madre is located in one of the most active earthquake fault systems in the United States. Major damage corresponding to magnitude 7 or higher earthquake can be expected. Severe seismic action would place extreme demands on the limited resources of our small fire department. Communications could be disrupted. Damage to gas and water mains is to be expected. As previously mentioned, the City of Sierra

DEPARTMENT OF GENERAL SERVICES CALIFORNIA GOVERNOR GAVIN NEWSOM

BUILDING STANDARDS COMMISSION
2525 Natomas Park Drive, Suite 130
Sacramento, California 95833-2936
(916) 263-0916
May 13, 2026
Denise Mendoza, [email protected]
City of Sierra Madre
232 W. Sierra Madre Blvd.

Sierra Madre, CA 91024
Re: Ordinance # 1487 – Partial
Dear Denise Mendoza:

The purpose of this letter is to provide the determination of the California Building Standards Commission (CBSC) following review of the ordinance referenced above from City of Sierra Madre on 2/12/2026 pertaining to local modifications to the provisions of the 2025 California Building Standards Code, Title 24, California Code of Regulations (Title 24).

The residential and nonresidential code modifications are partially accepted for filing. This letter attests to the filing’s compliance with the Health and Safety Code (HSC) Sections 17958.7 and 18941.5, with the exception of the deficiencies listed in the table below. ☐ Missing express findings for local code modifications based on local conditions pursuant to HSC Sections 17958.7(a) and (b) and 18941.5(b).

Deficiencies: None
☒ Missing expressly marked local code modifications as required pursuant to HSC Section 17958.7(a).

Deficiencies:

15.04.115 - Section 105.7 Demolition Permits. - The amendment does not expressly mark how the proposed changes will affect the current language of 2025 California Building Code Section 105.7 - Placement of permits. Can this amendment section be renumbered 105.8 to avoid conflicting with the current Section 105.7?

15.04.118 - Section 903 Automatic Fire Sprinklers - The amendments to subsections within Section 903 reference a section number 15.24.120 that is not included in the ordinance and is not a part of the California Building Standards Code. As a result, the proposed code modifications are unclear.

15.30.040 - Water metering for multi-family dwellings. - The amendment references the 2013 edition of the California Green Building Standards Code, rather than the 2025.

It is unclear where the amendment applies within the green building standards. The requirement appears to be similar to the requirement for submetering in 2025 California Green Building Standards Code Section 4.303.2 - Submeters for multifamily buildings and dwelling units in mixed-use residential/commercial buildings. ☐ Pursuant to HSC Section 18938(b), local jurisdictions may not delete appendices of the California Building Standards Code adopted by state agencies without providing corresponding amendments.

Deficiencies: None
City of Sierra Madre, Partially Accepted Filing – Page 2 ☒
Residential Occupancies Only. Pursuant to AB 130 (Committee on Budget, Chapter 22, Statutes of 2025), the amendments affecting residential units do not meet at least one of the criteria listed in HSC Sections 17958(b), 17958.5(c), 17958.7(c), and/or 18941.5(c):
(1) Changes are substantially equivalent to filing in effect as of 9/30/25. (2) Changes are necessary as emergency standards to protect health/safety. (3) Changes relate to home hardening.
(4) Changes relate to home hardening by a fire protection district (not under CBSC’s jurisdiction). (5) Changes are necessary to permit mixed-fuel residential construction. (6) Changes related to administrative practices proposed during intervening period.

HSC Criteria: Deficiencies:
(1)

15.04.010 - Amendment to Section 1505 Roofs-Fire Classifications. - The amendments to Section 1505 affect residential units and do not meet any of the listed criteria. The changes are not substantially equivalent to a filing in effect as of 9/30/25.

15.04.010 - Adoption of the 2025 California Building Standards Code. - 2025 California Residential Code Appendixes BE, BG, BH, BI, BM, BN, CG, CH include changes to the code which affect residential units. Changes are not substantially equivalent to a filing in effect as of 9/30/25.

15.04.118 - Section 903 Automatic Fire Sprinklers - 903.2.8 Group R. - The amendment to subsection 903.2.8 affects residential units and is not substantially equivalent to a filing in effect as of 9/30/25.

Section 3. Amendment. Chapter 15.06 (California Residential Code) - The amendments in Section 3 of the ordinance affect residential units and are not substantially equivalent to an ordinance filing in effect as of 9/30/25. (2) N/A*
(3) N/A*
(4) N/A*
(5) N/A*
(6) N/A*
* Changes submitted do not include modifications that apply to this criterion.

If the filing, including the item(s) identified in the table above, are corrected and resubmitted (assuming the modifications are in alignment with AB 130), CBSC will again review the submittal for a fully acceptable for filing determination.

Additional information:

Please note that local modifications to Title 24 are specific to each code edition. Amendments to each triennial edition of the code must be adopted by the authority having jurisdiction and filed with CBSC to become effective or operative.

Model Code Adoption: Local governments may adopt other model codes, provided the adoption of such model codes does not conflict with state law, building standards or other adopted California regulations.

City of Sierra Madre, Partially Accepted Filing – Page 3 Fire Protection District: Per HSC Section 13869.7, ordinances making modifications to Title 24, require such ratified ordinances and express findings to be filed with the Department of Housing and Community Development (HCD), Division of Codes and Standards, State Housing Law Program, rather than CBSC.

Energy efficiency: Ordinances making modifications to the energy efficiency and conservation provisions in the California Energy Code, Part 6 of Title 24, may require approval from the California Energy Commission pursuant to Public Resources Code Section 25402.1(h)(2).

If you have questions or need further information, please contact me at (916) 263-0916.

Sincerely,
Havel Weidner
Havel Weidner
Associate Architect

CITY OF
SIERRA
MADRE

STAFF REPORT

CITY ATTORNEY
DATE: September 8, 2026
TO: Honorable Mayor and City Council
FROM: Aleks Giragosian, City Attorney
SUBJECT:

Ordinance No. 1499 Amending Title 15 (Building and Construction) of the Sierra Madre Municipal Code to Adopt by Reference the 2025 California Building Standards Codes with Certain Exceptions, Modifications, and Additions

RECOMMENDATION
It is recommended that the City Council continue the first reading of Ordinance No. 1499 to the next regularly scheduled meeting of the City Council of September 22, 2026.

SUMMARY
Ordinance No. 1499, included as Attachment 1, adopts targeted local amendments to the 2025 California Building Code to enhance fire resistance in residential structures. The Ordinance responds to heightened wildfire risk conditions following the Eaton Fire and address determinations issued by the California Building Standards Commission. The Ordinance focuses on home-hardening measures, including roof design and fire sprinkler requirements, to protect public health and safety.

DISCUSSION & ANALYSIS
Procedural History
On October 14, 2025, the City Council adopted Ordinance No. 1487 amending the 2025 California Building Code to address increased fire hazards following the Eaton Fire. Both ordinances were submitted to the California Building Standards Commission (“CBSC”) pursuant to Health and Safety Code 17958.7(a).

On May 13, 2026, the City received a letter from CBSC, included as Attachment 2. The letter states, “the residential and nonresidential code modifications are partially accepted for filing” because Ordinance No. 1487 is, “missing expressing findings for local code modifications based on local conditions”.

Legal Authority
Health and Safety Code 17958.7(a) provides, “the governing body of a city or county, before making any modifications or changes pursuant to Section 17958.5, shall make an express finding that such modifications or changes are reasonably necessary because of local climatic, geological, or topographical conditions. Such a finding shall be available as a public record. A copy of those findings, together with the modification or change expressly marked and identified to which each finding refers, shall be filed with the California Building Standards Commission. No modification or change shall become effective or operative for any purpose until the finding and the modification or change have been filed with the California Building Standards Commission.” According to CBSC’s letter, the City failed to make a number of findings and the last such ordinance they have on file is from 2010. Ordinance No. 1499 makes the required findings and will be filed with CBSC following adoption by the City Council.

Specific Changes
The Ordinance proposes local amendments to the 2025 California Building Code to improve fire resistance in residential structures, with a focus on roof design and fire sprinkler systems. Each amendment is intended to enhance home-hardening measures and reduce wildfire risk within the City. Specifically, the ordinance amends the following sections of the Sierra Madre Building Code:

15.04.115 — Section 105.7 Demolition Permits

15.04.118 — Section 903 Automatic Fire Sprinklers - 903.2.8 Group R.

15.06.040 — Amendment—Townhouse automatic fire sprinkler systems.

Peer Review
On August 28, 2026, the draft ordinance was sent to the CBSC for preliminary review. Should the CBSC respond suggesting any changes, the draft ordinance included in this report will be revised as such. Staff currently awaits a response. Therefore, it is recommended that the City Council continue the first reading of Oridnance No. 1499 to the next regularly scheduled meeting of September 22, 2026.

FISCAL IMPACT
There is no fiscal impact associated with the continuance or subsequent adoption of this ordinance.

Approved by:
___________________________
Michael Bruckner
City Manager
Attachments
Attachment 1: Ordinance No. 1499
Attachment 2: Letter from CBSC
450819.1
ORDINANCE NO. 1499

AN ORDINANCE OF THE CITY OF SIERRA MADRE,
CALIFORNIA, AMENDING TITLE 15 (BUILDINGS AND

CONSTRUCTION) OF THE SIERRA MADRE MUNICIPAL
CODE TO ADOPT BY REFERENCE THE 2025

CALIFORNIA BUILDING STANDARDS CODES WITH

CERTAIN EXCEPTIONS, MODIFICATIONS, AND

ADDITIONS

RECITALS
WHEREAS, pursuant to sections 17922, 17958, 17958.5, and 17958.7 of the California Health & Safety Code, the City may adopt the provisions of the Building, Residential, Green Building Standards, Energy, Referenced Standards Plumbing, Mechanical and Electric Codes, with certain amendments to the provisions of the codes which are reasonably necessary to protect the health, wealth and safety of citizens of Sierra Madre because of local climatic, geological and topographical conditions; WHEREAS, on October 28, 2025, the City Council adopted Ordinance No. 1487, approving several amendments to the 2025 California Building Code; WHEREAS, the California Building Standards Commission found that Ordinance No. 1487 was only partially accepted because it was missing express findings for local code modifications based on local conditions; and
WHEREAS, the City Council does hereby further find that the southern California region, which includes the City, is within a very active seismic area and local soil conditions can be highly expansive and subject to local topographic considerations including extensive hillside construction that is prone to erosion.

THEREFORE, THE CITY COUNCIL OF THE CITY OF SIERRA MADRE, CALIFORNIA, DOES ORDAIN AS FOLLOWS:

SECTION 1. Recitals. The Recitals above are true and correct and incorporated herein by this reference.

SECTION 2. Amendment. Section 15.04.010 (Adoption of the 2025 California Building Standards Code) of Chapter 15.04 (Building Code and Permits) of Title 15 (Buildings and Construction) of the Sierra Madre Municipal Code is amended to read as follows, with additions denoted by underlined text and deletions denoted by struck-through text:

California Building Codes adopted. California code of Regulation Title 24 Parts 1 through 12 consisting of the 2025 California Administrative Code; 2025 California Building Code Volume 1 and 2 with all Appendix Chapters based on the 2024 International Building Code as published by the International Code Council; 2025 450819.1
California Residential Code with all Appendix Chapters based on the 2024 International Residential Code as published by the International Code Council; 2025 California Electrical Code based on the 2023 National Electrical Code as published by the National Fire Protection Association; 2025 California Mechanical Code based on the 2024 Uniform Mechanical Code as published by the International Association of Plumbing and Mechanical Officials; 2025 California Plumbing Code based on the 2024 Uniform Plumbing Code as published by the International Association of Plumbing and Mechanical Officials; 2025 California Green Building Standards Code; 2025 California Historical Building Code; 2025 California Existing Building Code based on the 2024 International Existing Building Code as published by the International Code Council; 2025 California Referenced Standards Code; 2025 California Fire Code; 2025 California Wildland-Urban Interface Code based on the 2024 International Wildland-Urban Interface Code. The provisions of these construction codes as amended by this chapter shall constitute the building regulations of the city of Sierra Madre.

One copy of all the above codes and standards therefore are on file in the office of the city clerk pursuant to Health and Safety Code Section 18942(d) and are made available for public inspection.

SECTION 3. Amendment. Section 15.04.115 (Section 105.7 Demolition Permits) of Chapter 15.04 (Building Code and Permits) of Title 15 (Buildings and Construction) of the Sierra Madre Municipal Code is amended to read as follows, with additions denoted by underlined text and deletions denoted by struck-through text:

Section 15.04.115 (Section 105.7 105.10 Demolition Permits) The following is added to Section 105.10 of the 2025 California Building Code.

Section 105.7 105.10 Demolition Permits.

A. No permit for the demolition of all or any substantial portion of any building in the city shall be issued for a period of thirty days after such application is made. For the purposes of this chapter, demolition shall be considered the alteration, reconstruction, or elimination of 50% or more, of the floor area or monetary value. Projects that involve less than 50% of the alteration, reconstruction, or elimination of the floor area or monetary value may still be subject to requirements of Chapter 8.13 and/or 12.20 of this code.

B. Within 10 days of the application, the applicant should submit a mitigation plan for vermin, noise, dust, asbestos, salvage, trash removal, air pollution, historic preservation, and neighborhood peace and enjoyment. Failure to submit such mitigation report may be grounds for denying such permit.

C. Prior to the release of the demolition permit, the applicant shall demonstrate that notification of, and compliance with, requirements established by the following:

1. South Coast Air Quality Management District (AQMD);

2. Electricity provider;

3. Natural gas provider; and
450819.1

4. City Department of Public Works.

D. Prior to the issuance of a demolition permit, the applicant shall file (in general terms) his/her intended reuse of the property with planning and community preservation department. Such plan shall indicate the intended use and condition of the property after the demolition of structures requested within the demolition permit is concluded.

E. The filing of any notice or report, as called for herein, is not intended to vest any discretion (under CEQA or otherwise) in the building official to deny such application.

Instead, such permit shall be issued unless such issuance is contrary to any law or regulation applicable at that date.

F. To the extent, if any, that this Section 115 differs from the 2025 California Building Code (CBC), the city council finds that there are conditions unique to this city that justify such change, including high fire danger, steep hillsides, vermin infestation, wildlife and asbestos levels. The issuance of a demolition permit shall be considered a ministerial duty under the provisions of CEQA Section 15268 except for historical and unique archeological resources as outlined in CEQA Section 15064.5. If the demolition permit is for a historic structure, a cultural resources report shall be prepared at the property owner's expense.

G. Demolitions of Historic Structure.

1.If (i) a building or structure deemed eligible for landmark status, (ii) a building or structure listed or deemed eligible for listing in the National Register of Historic Places, or (iii) a building or structure listed or deemed eligible for listing in the California Register of Historical Resources, or if any cultural resource determined to have historic significance, is demolished without a permit:
a) The violator shall within one year completely rebuild the demolished structure to pre-existing condition and shall submit a surety bond that shall be in amount equal to the replacement value as calculated by the department of planning and community preservation;
b) The city may rebuild it within said one-year period placing the costs thereof as a lien on the property which shall indemnify the city against all costs so incurred and all liabilities arising therefrom; or c) No building or construction related permits shall be issued, and no permits or use of the property shall be allowed, from the date of demolition for a specified time period, as follows: for five years, if the structure was listed or deemed eligible for listing on the local, state, or Federal Registry of Historic Resources. In addition, for a historic structure, a cultural resources report shall be prepared at the property owner's expense For the purposes of this section, the demolition shall be presumed to have occurred on the date the city has actual knowledge of the demolition. The owner shall have the burden of proving a different date if one is claimed.

Such waiting period shall be for the purpose of consideration of rebuilding, relocation, grants, etc., for replacement.

2. The director of planning and community preservation shall cause notice to be served by mail on the person shown as the owner on the rolls of the tax assessor and on any other person known to have an interest in the property, as soon as practicable after having knowledge that the provisions of this section are 450819.1
applicable to property. The date the city first had actual knowledge of the demolition shall be stated in the notice.

3. A determination made under this section may be appealed by the property owner in accordance with Section 17.60.115.

SECTION 4. Amendment. Section 15.04.118 (Amendment – Section 903 Automatic Fire Sprinklers) of Chapter 15.04 (Building Code and Permits) of Title 15 (Buildings and Construction) of the Sierra Madre Municipal Code is amended to read as follows, with additions denoted by underlined text and deletions denoted by struck-through text:

The following sections within Section 903 of the 2025 California Building Code, entitled, "Automatic Sprinkler Systems" are revised to provide as follows:
903.2.1.1 Group A-1. An automatic sprinkler system shall be provided for Group A-1 occupancies in accordance with Code section 15.24.120.
903.2.1.2 Group A-2. An automatic sprinkler system shall be provided for Group A-2 occupancies in accordance with Code section 15.24.120.
903.2.1.3 Group A-3. An automatic sprinkler system shall be provided for Group A-3 occupancies in accordance with Code section 15.24.120
903.2.1.4 Group A-4. An automatic sprinkler system shall be provided for Group A-4 occupancies in accordance with Code section 15.24.120.
903.2.1.5 Group A-5. An automatic sprinkler system shall be provided for Group A-5 occupancies in the following areas: concession stands, retail areas, press boxes, and other accessory use areas in accordance with Code section 15.24.120. 903.2.2 Group B. An automatic sprinkler system shall be provided throughout all buildings containing a Group B occupancy in accordance with Code section 15.24.120. 903.2.3 Group E. An automatic sprinkler system shall be provided throughout all buildings containing a Group E occupancy in accordance with Code section 15.24.120 (exception: For public school state-funded construction projects see Section 903.2.19). 903.2.4 Group F-1. An automatic sprinkler system shall be provided throughout all buildings containing a Group F-1 occupancy in accordance with Code section

15.24.120.
903.2.5 Group H. Automatic sprinkler systems shall be provided in high-hazard occupancies as required in Sections 903.2.5.1 through 903.2.5.3. 903.2.5.1 General. An automatic sprinkler system shall be installed in Group H occupancies in accordance with Code section 15.24.120.
450819.1
903.2.6 Group I. An automatic sprinkler system shall be provided throughout buildings with a Group I in accordance with Code section 15.24.120. 903.2.7 Group M. An automatic sprinkler system shall be provided throughout buildings containing a Group M occupancy in accordance with Code section 15.24.120. 903.2.8 Group R. An automatic sprinkler system installed in accordance with Section 903.3 shall be provided throughout all buildings with a Group R fire area and in accordance with Code section 15.24.110.
903.2.9 Group S-1, An automatic sprinkler system shall be provided throughout all buildings containing a Group S-1 in accordance with Code section 15.24.120. 903.2.9.1 Repair garages. An automatic sprinkler system shall be provided throughout all buildings used as repair garages in accordance with Code section 15.24.120. 903.2.9.2 Bulk storage of tires. Buildings and structures with an area for the storage of tires shall be equipped throughout with an automatic sprinkler system in accordance with Section 903.3.1.1.
903.2.10 Group S-2. An automatic sprinkler system shall be provided throughout buildings classified as enclosed parking garages in accordance with Section 406.6 of the California Building Code or where located beneath other groups. 903.2.10.1 Commercial parking garages. An automatic sprinkler system shall be provided throughout buildings used for storage of commercial motor vehicles in accordance with Code section 15.24.120.

SECTION 5. Deletion. Section 15.30.040 (Water Metering for Multi-Family Dwellings) of Chapter 15.04 (Building Code and Permits) of Title 15 (Buildings and Construction) of the Sierra Madre Municipal Code is deleted in its entirety.

SECTION 6. CEQA. This Ordinance has been reviewed for compliance with the California Environmental Quality Act (CEQA) and has been determined to be not a Project under Section 15378(b)(5) (Organizational or Administrative Activities) of the CEQA Guidelines. To the extent the adoption of this Ordinance constitutes a Project subject to CEQA, it is categorically exempt pursuant to Sections 15061(b)(3) (Common Sense Exemption), 15304(i) (Minor Alterations to Land), and 15031(f) (Existing Facilities) of the CEQA Guidelines.

SECTION 7. Severability. If any sections, subsections, subdivisions, paragraph, sentence, clause or phrase of this Ordinance or any part hereof or exhibit hereto is for any reason held to be invalid, such invalidity shall not affect the validity of the remaining portions of this Ordinance or any part thereof or exhibit thereto. The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, 450819.1
sentence, clause or phrase hereof, irrespective of the fact that anyone or more sections, subsections, subdivisions, paragraph, sentences, clauses or phrases be declared invalid.

SECTION 8. Notification. Pursuant to Health and Safety Code Section 17958.7(a), the Director of Planning and Community Preservation will notify the California Building Standards Commission of the amendments.

SECTION 9. Certification. Pursuant to Government Code Section 36932, the City Clerk shall certify the passage, approval, and adoption of this Ordinance by the City Council.

SECTION 10. Publication. Pursuant to Government Code Section 36933, the City Clerk shall cause this Ordinance to be published or posted.

SECTION 11. Records. Pursuant to Government Code Section 40801, proof of certification and publication shall be entered in the book of Ordinances of the City Council.

SECTION 12. Effective Date. Pursuant to Government Code Section 36937, this Ordinance shall take effect thirty days after its adoption.

PASSED, APPROVED, AND ADOPTED this 22nd day of September 2026. __________________________
Kristine Lowe, Mayor
I HEREBY CERTIFY that the foregoing Ordinance was introduced by first reading on the 8th day of September 2026 and duly adopted at a regular meeting held on the 22nd day of September 2026 by the City Council of the City of Sierra Madre, California, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAINED:
___________________________
Laura Aguilar, City Clerk
450819.1
Approved as to form:
____________________________
Aleks Giragosian, City Attorney

DEPARTMENT OF GENERAL SERVICES CALIFORNIA GOVERNOR GAVIN NEWSOM

Sierra Madre, CA 91024
Re: Ordinance # 1487 – Partial
Dear Denise Mendoza:

Deficiencies: None
☒ Missing expressly marked local code modifications as required pursuant to HSC Section 17958.7(a).

Deficiencies:

15.30.040 - Water metering for multi-family dwellings. - The amendment references the 2013 edition of the California Green Building Standards Code, rather than the 2025.

HSC Criteria: Deficiencies:
(1)

Additional information:

If you have questions or need further information, please contact me at (916) 263-0916.

Sincerely,
Havel Weidner
Havel Weidner
Associate Architect

CITY OF
SIERRA
MADRE

STAFF REPORT

FINANCE
DATE: September 8, 2026
TO: Honorable Mayor and City Council
FROM: Harry Wong, Director of Finance
By: William Zaragoza, Accounting Technician
SUBJECT: Resolution No. 26-84 Approval of Warrants for Payment

RECOMMENDATION
It is recommended that the City Council adopt Resolution No. 26-84 and approve payment for the following:

1. Outstanding Obligated City Warrants: $301,919.52

2. Outstanding Obligated Sierra Madre Library Warrants: $4,692.72

3. Payroll Transfer: $613,460.46

SUMMARY
The City Council is requested to ratify warrants and approve checks issued for payment, as certified by the Director of Finance. These payments have been reviewed for compliance with the City’s approved budget, financial policies, and authorized spending limits. Ratification by the City Council formally authorizes the disbursement of public funds, ensuring transparency, accountability, and adherence to sound fiscal management practices.

DISCUSSION & ANALYSIS
The Warrant Register provides an aggregated breakdown of the warrants, including descriptions (e.g. categories of payments), amounts, and corresponding fiscal year allocations. Note that the last page serves as a reference document to support the warrant approvals requested in this report, ensuring transparency and accountability in financial transactions. The attachment includes details on general warrants, utility bills, library warrants, and payroll transfers.

The Check Approval Register provides a comprehensive record of financial disbursements by the City of Sierra Madre, detailing payment transactions, vendor information, and check dates to ensure transparency and accountability. Additionally, the Payroll Summary Register outlines payroll disbursements, including total earnings, employer expenses, and overall payroll costs for each pay period. The total payroll expenditure for the most recent pay period (PR #17) for Date 8/27/26:

Total Earnings (Salaries) @ $453,169.23 plus Total Employer Expenses for Benefits @ $160,291.23 = Total @ $613,460.46
This aligns with the payroll transfer amount listed in the attachment. These records collectively support the accuracy and legitimacy of the financial transactions presented for approval.

STRATEGIC PLAN RELATIONSHIP
None.

ENVIRONMENTAL ANALYSIS
Not a CEQA Project under: 14 CCR 15378(b)(4)- government fiscal activities

FISCAL IMPACT
There is no fiscal impact as a result of the recommended action.

Approved by:
___________________________
Michael Bruckner
City Manager
Attachments

1.9.8.26 RESOLUTION 26-84.pdf

2.Warrant Register 26 - 27.pdf

3.WARRANT 26-84 9.8.26.pdf
RESOLUTION NUMBER 26-84

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SIERRA MADRE

APPROVING CERTAIN DEMANDS
WHEREAS, Government Code sections 37208-37209 authorize the City Council to ratify and approve warrants or checks drawn in payment of demands certified or approved by the Director of Finance as conforming to the budget; and, WHEREAS, the following demands have been reviewed and approved by the Finance Director; and,
WHEREAS, the Finance Director has verified that appropriated funds are available for payment thereof; and,
WHEREAS, the register of audited demands has been submitted to the City Council for approval; and
WHEREAS, City Warrants are the payment of bills, invoices and contractual obligations incurred by the City of Sierra Madre during the period enumerated therein, based on the approved fiscal year budget and existing budgetary authority, Municipal Code authority, or prior policy direction by the City Council; and WHEREAS, Payroll Transfer is the transfer of funds to cover the payroll costs for all City employees for the period enumerated therein.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Sierra Madre does hereby approve payment of City Warrants in the aggregate amount of $301,919.52; Sierra Madre Library Warrants in the aggregate amount of $4,692.72; and Payroll Transfer in the aggregate amount of $613,460.46 for the fiscal year ending June 30, 2027.

APPROVED AND ADOPTED this 8
th day of September 2026.
_____________________________________
Mayor, City of Sierra Madre, California
I hereby certify that the foregoing Resolution Number 26-84 was adopted by the City Council of the City of Sierra Madre at a regular meeting held on the 8 th day of
September 2026.

AYES:

NOES:

ABSTAIN:

ABSENT: _____________________________________
City Clerk, City of Sierra Madre, California
Approved as to form:
_____________________________________
City Attorney, City of Sierra Madre, California
City of Sierra Madre
Department of Finance
Warrant Register Recap
City Council Meeting of September 8, 2026

CITY OF SIERRA MADRE AND SIERRA MADRE LIBRARY
City of Sierra Madre Warrants …..……….………….…….……....………….…$301,919.52 Sierra Madre Library Warrants……...…..……..…………...……………...............$4,692.72 Payroll Transfer……..…..............………..……………………………………….$613,460.46 Warrant Register Post Date 9/8/26 Attachment 1A
Fiscal Year Description Amount Page #
FY26/27 General Warrants $181,233.53 1-4
FY26/27 General Manual Warrant $10,018.00 5-7
FY26/27 General Manual Utility Bills $110,667.99 8
Total $301,919.52
FY26/27 Library Warrant $4,692.72 9
Total $4,692.72
Pay Date:
8/27/2026 Payroll #17 $613,460.46 10
From: City of Sierra Madre-General Acct.

To: City of Sierra Madre-Payroll Acct.

Total $613,460.46
9/1/2026 1:28:25 PM Page 1 of 6
Check Approval Register
City of Sierra Madre, CA
APPKT08874 - GEN 9/8/26 Check Date: 09/01/2026
01 - Vendor Set 01
Packet:

Vendor Set:

Bank Code Payment Type Invoice # Invoice Description Account Number Distribution Amount Vendor Number Vendor Name Vendor Total
VEN04491 ALLEGION ACCESS TECHNOLOGIES LLC 552.61
APBWEST Check 90188310 FACILITY MAINTENANCE - PD DOOR RELAY REPAIR 89a3b97e-cdc9-4311-a5d0-b4b700d19f10
60001.31601.52301 552.61
VEN03454 AMAZON CAPITAL SERVICES 1,480.67
APBWEST Check 1FH7-DFPY-4CY3 MISC SUPPLIES 8/3/26 - 8/16/26 886a9f9d-314c-4b2b-bbe4-b4b700db7b45
10000.61000.52302 20.20
1LVF-PKVX-363N IT - COMPUTER SUPPLIES 8/3/26 - 8/16/26
a9b5090d-e610-4fe4-9cbd-b4b800dbc195
60003.31603.53103 1,209.67
1Y1M-6YG1-31YJ MISC SUPPLIES 8/3/26 - 8/16/26
6aa94221-f280-458e-adf7-b4b700daba89
10000.61000.52302 82.25
10000.61000.53999 44.19
36002.61000.53999 124.36
VEN03981 ANGEL'S AUTO REPAIR INC 120.00
APBWEST Check 40644 VEHICLE MAINT/#2096
b606c6c9-65c4-44af-bd96-b4b700d052e4
60000.31600.53208 120.00
0859 AQUA METRIC 26,439.62
APBWEST Check INV0114343 FY 26/27 ANNUAL SUPPORT COVERAGE 7f451854-0924-422a-8461-b4b800dbc110
71000.81100.52100 26,439.62
1552 ARNOLD'S HARDWARE - Fire 18.97
APBWEST Check 120066 MISC. SUPPLIES
08c69b53-6a79-41bf-8a20-b4b700d9de58
10000.61000.53204 10.14
120088 MISC. SUPPLIES
bf6618e2-c6ca-4408-8054-b4b700da63dc
10000.61000.53204 8.83
0122 ARNOLD'S HARDWARE - PW 391.77
APBWEST Check 118597 FY 26/27 FACILITIES SUPPLIES
f1acc818-fab7-4291-8773-b4b800dbc0fe
10000.83300.53001 19.87
119534 FY 26/27 FACILITIES SUPPLIES
c5d12121-090e-4232-a73f-b4b800dbc1a9
10000.83300.53001 9.28
119684 FY 26/27 FACILITIES SUPPLIES
dd4ccfab-2c41-4020-8c90-b4b800dbc107
10000.83300.53001 14.35
119686 FY 26/27 WATER DEPARTMENT SUPPLIES
716848db-9737-4a99-b50a-b4b800dbc196
71000.81100.53200 43.05
119689 FY 26/27 WATER DEPARTMENT SUPPLIES
f7b61fc3-3d8f-4992-b096-b4b800dbc1b8
71000.81100.53200 21.53
119716 FY 26/27 WATER DEPARTMENT SUPPLIES
db513e7b-cf20-4151-b34f-b4b800dbc1cb
71000.81100.53200 1.41
119737 FY 26/27 FACILITIES SUPPLIES
7aad9f63-02c0-4f50-b3af-b4b800dbc123
10000.83300.53001 1.86
119752 FY 26/27 FACILITIES SUPPLIES
3a49d3c0-66c3-4202-96a0-b4b800dbc11e
10000.83300.53001 33.11
119766 FY 26/27 FACILITIES SUPPLIES
ca24f870-81e4-442c-a9d9-b4b800dbc19b
10000.83300.53001 8.83
119775 FY 26/27 FACILITIES SUPPLIES
ae8b3362-4464-4b0e-ae04-b4b800dbc15c
10000.83300.53001 19.36
119795 FY 26/27 FACILITIES SUPPLIES
b899f4e5-a1c5-4ddd-82d9-b4b800dbc174
10000.83300.53001 38.66
119864 FY 26/27 FACILITIES SUPPLIES
9564fb74-7897-413c-9d92-b4b800dbc18c
10000.83300.53001 23.21
119870 FY 26/27 FACILITIES SUPPLIES
7c7b4205-2cd6-4945-8211-b4b800dbc107
10000.83300.53001 53.04
119914 FY 26/27 WATER DEPARTMENT SUPPLIES
cf893d73-266d-4e57-85a3-b4b800dbc0ef
71000.81100.53200 27.61
119916 FY 26/27 WATER DEPARTMENT SUPPLIES
b0c064ad-c105-488e-914f-b4b800dbc114
71000.81100.53200 3.97
119919 FY 26/27 FACILITIES SUPPLIES
251b10af-8510-4f5d-b16e-b4b800dbc18c
10000.83300.53001 14.35
119957 FY 26/27 FACILITIES SUPPLIES
7c33e31e-e051-4418-8023-b4b800dbc119
10000.83300.53001 8.61
119962 FY 26/27 FACILITIES SUPPLIES
77e52ca3-9a7f-4e9e-9bae-b4b800dbc166
10000.83300.53001 49.67
VEN03910 BURRO CANYON SHOOTING PARK 20.00
APBWEST Check 3898 RANGE FEE
33a290d1-e049-48b6-9f08-b4b700de35cb
10000.50000.53302 20.00
0827 CALIFORNIA PARK & RECREATION SOCIETY 555.00
APBWEST Check 2837 ID #149728 MEMBERSHIP RENEWAL 2027 TED TEGART b1107299-7625-4da9-95af-b4b700e34f04
10000.70000.53409 555.00
VEN03855 CITIG INC 2,182.68
APBWEST Check 42925 JUNE 2026 MS ENTRA ID P2 FOR GOV.
81e1d28f-750b-4205-9a45-b4b700e40987
60003.31603.53503 10.80
43082 REMOTE SUPPORT
55975064-5d76-4544-ba90-b4b800cea07d
60003.31603.52100 2,160.00
43252 IT SUPPLIES - MS ENTRA
678960da-3f82-48bb-b650-b4b700e6c490
60003.31603.53503 11.88
VEN02030 CLARE LIN 492.64
APBWEST Check INV044942 TRAVE REIMB: CALED INTRO.TO ECON.DEVELP.CERT. PROG 774cf684-99e5-4dfd-8952-b4b700dea188
10000.40000.53402 492.64
VEN02953 CPACINC.COM 213.00
APBWEST Check SI-1303395 1 YR CRADLEPOINT NET CLOUD MOBILE 379c6e8a-63d8-4741-9973-b4b700e4e0e8
60003.31603.53503 213.00
VEN04461 CRICKET SCADA LLC 450.00
APBWEST Check 1860 SCADA SERVICE CALL
d0a810e7-3d5b-4992-9f95-b4b700e0e51c
71000.81100.52100 450.00
VEN04635 CUMMINS SALES AND SERVICE 1,950.00
APBWEST Check X4-260899165 FD- E41 & E741 Warranty Repair and Maintenance 918c688c-4018-4e47-8802-b4b800dbc144
60000.31600.53208 1,950.00
VEN04454 DAY WIRELESS SYSTEMS 5,978.85
APBWEST Check INV927063 FD-Radion Purchase and Programing for Fire Engine 711ce43d-b0ea-401f-b7d3-b4b800dbc161
10000.61000.53301 5,978.85
1181 DELTA DISTRIBUTING 1,276.94
APBWEST Check 171962 FY 26/27 JANITORIAL SUPPLIES
f2e95988-9769-4d70-8471-b4b700e8119a
60001.31601.53200 245.97
1 9/1/2026 1:28:25 PM Page 2 of 6
APPKT08874 - GEN 9/8/26 Check Date: 09/01/2026
01 - Vendor Set 01
Packet:

Vendor Set:

Bank Code Payment Type Invoice # Invoice Description Account Number Distribution Amount Vendor Number Vendor Name Vendor Total
APBWEST Check 172075 FY 26/27 JANITORIAL SUPPLIES
3ba4fe5d-14b9-4ef4-bf0a-b4b700e7203e
60001.31601.53200 1,030.97
VEN03180 DICKS AUTO SUPPLY 1,472.48
APBWEST Check 238141 FY 26/27 AUTO PARTS
ba3c5fc1-d9e9-444f-b3c2-b4b700e97fb0
60000.31600.53208 301.11
238156 FY 26/27 AUTO PARTS
c695a711-f9ac-4c01-8215-b4b700f98de7
60000.31600.53208 645.83
238177 FY 26/27 AUTO PARTS
02a5504c-078d-4b74-8814-b4b700f9c625
60000.31600.53208 129.25
238981 FY 26/27 AUTO PARTS
b589a009-29bd-4340-9601-b4b700fcb44e
60000.31600.53208 24.62
239014 FY 26/27 AUTO PARTS
450648b9-62e2-4ea5-b79c-b4b700fb69f7
60000.31600.53208 273.92
239226 FY 26/27 AUTO PARTS
efcac596-24b9-4401-92e4-b4b700fce240
60000.31600.53208 139.61
239280 FY 26/27 AUTO PARTS CREDIT
c979700c-1740-4357-ac4d-b4b700fb2c4f
60000.31600.53208 -41.86
VEN02913 EVIDENT 556.15
APBWEST Check 259912A PD - SUPPLIES - GLOVES
03da18b3-51be-4bbf-9520-b4b7012fc4f2
10000.50000.53304 556.15
VEN01708 EXSTREEM PEST CONTROL 800.00
APBWEST Check 35336 JULY 2026 MONTHLY SERVICE FOR PEST CONTROL b6d12334-13e9-4f87-8138-b4b700fd0c5e
60001.31601.52100 800.00
VEN03442 FAILSAFE TESTING LLC 2,211.09
APBWEST Check 15073 LADDAR TEST, PUMP TEST FOR E41 AND E741 7a508669-cdd8-4ee8-8ec4-b4b7011aea0f
10000.61000.52302 2,211.09
VEN01613 GANAHL LUMBER COMPANY 887.85
APBWEST Check 142323460 MISC. MAINT SUPPLIES
6a4d74d3-f677-497d-ad18-b4b70121fab0
60001.31601.53205 250.78
142326258 MISC. MAINT SUPPLIES
2ae4541d-b657-436c-999b-b4b7012261f8
71000.81100.53205 209.93
142328112 MISC. MAINT SUPPLIES
70f67598-2595-45c3-8fef-b4b701229ad4
60001.31601.53205 41.95
142343514 MISC. MAINT. SUPPLIES
c2197fcd-ef6a-4c3e-9a6f-b4b7011d841e
71000.81100.53205 245.12
142359583 MISC. MAINT SUPPLIES
f6187f34-aa75-47ea-a5ae-b4b70122f372
71000.81100.53200 132.53
LP42045 MISC. MAINT SUPPLIES
cb5b10ae-083a-4d8f-b7c0-b4b70123a217
71000.81100.53200 7.54
1639 GMS ELEVATOR SERVICES INC 135.00
APBWEST Check 131020 MONTHLY SERVICE
990326f4-ed5b-41e7-87ec-b4b7011cb7a9
60001.31601.52100 135.00
VEN02878 GOLDEN BELL PRODUCTS INC 4,275.00
APBWEST Check 19797 MANHOLE PEST TREATEMENT
7349a22e-c402-4211-92a4-b4b800dbc187
72000.81200.52100 4,275.00
0899 GOLDENWEST LUBRICANTS, INC. 907.36
APBWEST Check INV000413074 MOTOR OIL
d269fff9-35c8-4d68-9b5a-b4b7011d17f7
60000.31600.53208 907.36
0226 GRAINGER INC. 190.03
APBWEST Check 9973013478 MAINT. SUPPLIES
d584b78f-4437-4884-b830-b4b701243bfc
60000.31600.52401 190.03
1359 HIRERIGHT, LLC 359.47
APBWEST Check H0258091 7/1/26 - 7/31/26 BACKGROUND SCREENING fe0ca12d-9180-4f6d-896c-b4b701250bbe
60007.31607.52100 359.47
0243 HOSE MAN 238.67
APBWEST Check 00113075 MAINT. SUPPLIES
d67a1b20-bead-40d1-af58-b4b70124aee6
60000.31600.52401 238.67
0937 INTERSTATE BATTERY SYSTEM OF INLAND VALLEY 7.08
APBWEST Check 140040891 BATTERY
02641cad-b57e-4453-b81b-b4b70125f8e3
60000.31600.52401 156.63
140040983 BATTERY
ff5cc828-6f23-4e67-9902-b4b7012701d3
60000.31600.52401 -216.63
140040986 BATTERY
4510e3ea-b17c-40bc-86ee-b4b70126cdcf
60000.31600.52401 67.08
1185 KEYSTONE UNIFORM 134.35
APBWEST Check 072173 UNIFORMS
109d1b8f-1c7d-43f0-88de-b4b800ccc117
10000.50000.53303 134.35
0515 LANDSCAPE WAREHOUSE 1,219.90
APBWEST Check 2607-678502 JULY 2026 MAINTENANCE SUPPLIES b2f6072c-d02d-4920-9d65-b4b701276541
60001.31601.53200 -36.73
2607-678504 JULY 2026 MAINTENANCE SUPPLIES
a87f3f72-63e1-457d-9b55-b4b701285675
60001.31601.53200 633.31
2607-678808 JULY 2026 MAINTENANCE SUPPLIES
b72d283a-3491-4b47-ad62-b4b701289b7a
60001.31601.53200 187.72
2607-688764 JULY 2026 MAINTENANCE SUPPLIES
015c681e-401e-457f-a772-b4b70128cf8b
60001.31601.53200 159.78
2607-694575 JULY 2026 MAINTENANCE SUPPLIES
bc6f9582-5956-48d9-96a2-b4b70128fa49
60001.31601.53200 275.82
VEN04103 LEXISNEXIS RISK SOLUTIONS 202.50
APBWEST Check 1300325448 JULY 2026 Investigation and Analysis system 3bc93ebe-59c2-48f7-9edd-b4b701294850
10000.50000.52100 202.50
0277 LIEBERT CASSIDY WHITMORE 12,232.50
APBWEST Check 330218 JULY 2026 LEGAL SERVICES: INVESTIGATION ADVICE f3897b09-6c18-44f7-be63-b4b800dbc153
60007.31607.52201 1,105.00
330219 JULY 2026 LEGAL SERVICES: INVESTIGATION ADVICE
4b492e5f-0236-40d1-ab55-b4b800dbc157
60007.31607.52201 620.50
330220 JULY 2026 LEGAL SERVICES: INVESTIGATION ADVICE
8dd1fe19-6642-48a4-9915-b4b800dbc183
60007.31607.52201 7,745.00
330221 JULY 2026 LEGAL SERVICES: ADVICE AND COUNSEL
ea2e2064-cac0-43de-a26f-b4b800dbc1a3
60007.31607.52201 1,377.00
330222 JULY 2026 LEGAL SERVICES: FLSA & PAYROLL REVIEW
e16405f2-3083-4b48-a99f-b4b800dbc1a5
60007.31607.52201 136.00
330223 JULY 2026 LEGAL SERVICES: GENERAL
33e88e7e-33c6-41f5-b2c5-b4b800dbc1c6
60007.31607.52201 1,164.00
330224 JULY 2026 LEGAL SERVICES: INVESTIGATION ADVICE
f212e30b-f2e7-46af-b7a7-b4b800dbc10d
60007.31607.52201 85.00
0640 LIFE-ASSIST INC. 1,885.26
APBWEST Check 2187904 FY 26/27 EMS_Medical Supplies
26981ae9-620a-4840-a869-b4b800dbc179
10000.64000.53300 1,630.00
2190123 FY 26/27 EMS Medical Supplies
29e19817-5489-4250-a39a-b4b800dbc149
10000.64000.53300 255.26
VEN04515 MARIPOSA LANDSCAPES INC 14,365.98
APBWEST Check 121216 JULY 2026 LANDSCAPE MAINTENANCE
273009a1-cd30-4d7a-975e-b4b800dbc14e
32012.83000.52100 4,443.98
2 9/1/2026 1:28:25 PM Page 3 of 6
APPKT08874 - GEN 9/8/26 Check Date: 09/01/2026
01 - Vendor Set 01
Packet:

Vendor Set:

Bank Code Payment Type Invoice # Invoice Description Account Number Distribution Amount Vendor Number Vendor Name Vendor Total
APBWEST Check 121216 JULY 2026 LANDSCAPE MAINTENANCE
273009a1-cd30-4d7a-975e-b4b800dbc14e
60001.31601.52100 9,443.46
121508 JULY 2026 ELEMENTARY FIELD MOWING EXTRA WORK
967e11df-3985-4379-b059-b4b70129d194
60001.31601.52301 478.54
VEN04610 MASTER'S REFRESHMENT SERVICES LLC 115.24
APBWEST Check 0000000425241 REV. OSMOSIS WATER PURIFICATION SYSTEM 735a4f21-6375-43ca-9e01-b4b7012b36af
10000.50000.53999 115.24
0291 MATT-CHLOR, INC. 1,368.15
APBWEST Check 32033 CHLORINCE GAS SERVICE
b36a7c12-612f-4b6d-b9d2-b4b7012a411b
71000.81100.52100 1,368.15
1642 NBS 1,837.50
APBWEST Check 202607-2512 6/1/26-6/25/26 CFD LOCAL GOALS & POLICIES b8ca0f86-00e6-4576-ab90-b4b7012ce0ca
10000.00000.23604 1,837.50
VEN04642 NOBEL SYSTEMS INC 20,000.00
APBWEST Check 16465 JULY 2026 GIS/Asset MGMT SW - PROJ SETUP & KICKOFF 9cb74792-0d4a-4ef2-a8f1-b4b800dbc16e
60001.31601.52100 8,000.00
71000.81100.52100 6,000.00
72000.81200.52100 6,000.00
0786 OFFICE DEPOT, INC 357.34
APBWEST Check 473054691001 OFFICE DEPOT
af6d65a0-fd96-4dc6-94dc-b4b800b77047
60002.12000.52207 30.07
60002.31100.53100 154.91
474222604001 OFFICE SUPPLIES
97ab4ebe-f848-4f21-8236-b4b800b84e13
60002.12000.52207 5.36
60002.31100.53100 46.05
60003.31603.53100 6.37
474555401001 OFFICE SUPPLIES
26be1935-622c-4bd6-8cd7-b4b800b621d7
60002.12000.52207 10.53
60002.31100.53100 104.05
0321 PARKHOUSE TIRE, INC. 3,009.93
APBWEST Check 1011093233 FY 26/27 PURCHASE TIRE/TIRES FOR VAC TRUCK c1e3c5c4-73de-4f1b-8759-b4b800dbc14c
60000.31600.53208 2,345.73
1011095475 FY 26/27 PURCHASE TIRES/SERVICES
07058b4f-43fd-445e-8619-b4b8009d6b10
60000.31600.53208 664.20
0323 PASADENA HUMANE SOCIETY 5,174.00
APBWEST Check AUG2026CtySM AUG 2026 Animal Control Servics ea8f643c-f4e2-4b75-a226-b4b800dbc17e
10000.50000.52100 5,174.00
VEN03819 PAYDIRT PRINTING SERVICES 60.00
APBWEST Check 248819 BUSINESS CARDS: WANG
0c92d621-1491-41f7-85c2-b4b7013041cb
10000.40000.53999 60.00
VEN04672 PDQ.COM CORPORATION 1,475.00
APBWEST Check PDQ-93610 PDQ SMART DEPLOY LICENSE
5bb8a535-a142-4ee2-b969-b4b8009eb9ad
60003.31603.53503 1,475.00
0336 POST ALARM SYSTEMS 566.57
APBWEST Check 1948127 8/1/26 - 8/31/26 ALARM SAFEY MONITORING 99c5e0e9-f337-4b46-aa4d-b4b70130a469
60001.31601.52100 566.57
VEN03227 PRIME ELECTRIC WHOLESALE 827.92
APBWEST Check S1543514.001 PARK MAINTENANCE SUPPLIES
8ad206e1-53fb-4ba3-9fa8-b4b8009de8e9
60001.31601.53200 827.92
0338 PRUDENTIAL OVERALL SUPPLY 1,019.41
APBWEST Check 52989216 FY 26-27 UTILITY AND PUBLIC WORKS UNIFORMS 8cc42922-133d-4e1d-9847-b4b800dbc136
60001.31601.53303 149.53
52990914 FY 26-27 UTILITY AND PUBLIC WORKS UNIFORMS
c8759d54-3a72-4510-bfcc-b4b800dbc167
60001.31601.53303 140.77
52992614 FY 26-27 UTILITY AND PUBLIC WORKS UNIFORMS
a948959d-6255-4685-bf4d-b4b800dbc13b
60001.31601.53303 140.77
52994304 FY 26-27 UTILITY AND PUBLIC WORKS UNIFORMS
adbf3a0f-6722-44c9-930a-b4b800dbc1bd
60001.31601.53303 140.77
52996010 FY 26-27 UTILITY AND PUBLIC WORKS UNIFORMS
de028e2a-be24-44db-be2f-b4b800dbc1b8
60001.31601.53303 149.19
52997702 FY 26-27 UTILITY AND PUBLIC WORKS UNIFORMS
72ae1073-0022-4c9f-93e4-b4b800dbc1a0
60001.31601.53303 149.19
52999397 FY 26-27 UTILITY AND PUBLIC WORKS UNIFORMS
1166f115-7f99-47d8-8d00-b4b800dbc170
60001.31601.53303 149.19
VEN04468 PUBLIC SAFETY SUPPLY AND SERVICES 625.00
APBWEST Check 08172026-1 MCT INSTALLATION
b4c6e7c4-325f-4810-87a3-b4b8009e36db
10000.61000.52302 625.00
1032 PUENTE READY MIX, INC. 926.32
APBWEST Check 117331 READY MIX
e470cad3-e92c-4994-b0bb-b4b800a0b263
10000.83300.53001 926.32
VEN04165 R&A TANK TECHNOLOGIES LLC 165.00
APBWEST Check 070126-52 JULY 2026 MONTHLY INSPECTION
369e4d1d-5ca5-4e09-85d1-b4b8009f6b77
60000.31600.55001 165.00
0447 RAYMOND BASIN MANAGEMENT BOARD 10,475.46
APBWEST Check 06-26-0007 TITTLE 22 MONITORING 2/2026 - 6/2026 0e29a233-246b-4b3c-9cf1-b4b8009fc969
71000.81100.52001 7,923.46
INV044946 FY 25/26 SALVAGE CREDIT EXPENSE
6be5be55-a06f-44d1-8c7d-b4b800dbc131
71000.81100.52001 2,552.00
VEN02937 RCI IMAGE SYSTEMS 300.00
APBWEST Check 77897 JUNE 2026 RCI IMAGING SYSTEMS (CORRECT MONTH) ac2836e2-72b9-4b51-a01d-b4b800cbdfab
10000.40000.52200 300.00
1485 RED SUPPLY INC 98.74
APBWEST Check 38295 MAINT SUPPLIES
5b6160d7-00e0-494b-a181-b4b8009f16df
60001.31601.53200 98.74
0346 RED WING SHOES 4,395.36
APBWEST Check 20260810014862 FY 26/27 PUBLIC WORKS/UTILITIES BOOTS 07b57843-7b0e-41bc-bfae-b4b800dbc12b
60001.31601.53303 4,395.36
0267 REGIONAL TAP SERVICE CENTER 28.80
APBWEST Check 6027635 JUNE 2026 REGIONAL TAP SERVICES CENTER-CARDS dee1d26b-e717-48f4-9187-b4b800a0f562
37004.80000.52001 19.20
6027833 JULY 2026 REGIONAL TAP SERVICES CENTER-CARDS
a39c9dc7-b48d-415b-b372-b4b800a16c2b
37004.80000.52001 9.60
VEN03177 RELIABLE BUILDING MAINTENANCE LLC 8,150.00
APBWEST Check 1181 JULY 2026 JANITORIAL SERVICES
73442af8-65b8-4626-bf1b-b4b800dbc101
60001.31601.52100 4,075.00
3 9/1/2026 1:28:25 PM Page 4 of 6
APPKT08874 - GEN 9/8/26 Check Date: 09/01/2026
01 - Vendor Set 01
Packet:

Vendor Set:

Bank Code Payment Type Invoice # Invoice Description Account Number Distribution Amount Vendor Number Vendor Name Vendor Total
APBWEST Check 1182 AUG 2026 JANITORIAL SERVICES
e09d94d1-fe0c-496f-9363-b4b800dbc124
60001.31601.52100 4,075.00
VEN04553 RENEWELL FLEET SERVICE LLC 1,100.00
APBWEST Check 12542 FD- E41 & E741 Warranty Repair and Maintenance 6bb8e58c-9b5e-433a-a5f2-b4b800dbc1c1
60000.31600.53208 1,100.00
0373 SAN GAB VALLEY CITY MANAGERS ASSOC. 55.00
APBWEST Check INV044944 JULY 2026 - JUNE 2027 ANNUAL MEMBERSHIP BRUCKNER 6bdff4ff-6cf9-431d-a147-b4b800a1a10c
60002.31500.53409 55.00
0500 SASE COMPANY, INC. 5,352.06
APBWEST Check INV400878 CONCRETE GRINDER
06469858-dde4-4ceb-abdd-b4b800dbc1b3
60010.31610.56009 5,352.06
1443 SHRED-IT USA LLC 584.15
APBWEST Check 8014997479 JULY 2026 Document shredding service ebdd7429-6259-4508-859a-b4b800a5ba5a
10000.50000.52100 584.15
1252 STRYKER SALES CORPORATION 22,969.16
APBWEST Check 9213191507 FD_LUCAS Chest Compression System Purchase 128e60b0-ae26-45b0-b5c3-b4b800dbc1ae
60010.31610.56009 22,969.16
1368 SWANK MOTION PICTURES INC 905.00
APBWEST Check RG 4414422 MOVIES IN THE PARK 8/28/26
3171f9f7-f816-43e3-9e6d-b4b800a4aa74
37008.74000.52999 905.00
1245 THE WORKSHOP 1,265.23
APBWEST Check 76256 KEEP BEARS WILD MAILER
7513d8af-39c7-4205-9401-b4b800dbc140
60003.31603.53102 1,265.23
VEN03465 TOTAL SAFETY SUPPLIES & SOLUTIONS 1,763.35
APBWEST Check S5890747.001 SMALL TOOLS
ea010daa-69e5-4e65-9d0c-b4b800a67334
72000.81200.53205 1,763.35
VEN04256 TRUEPOINT SOLUTIONS LLC 92.50
APBWEST Check 50112 7/29/26 - BUS. ANALYSIS/ RENEWAL BATCH d5f2b8e3-4c9c-40f2-9ef4-b4b7012dce79
10000.40000.53999 92.50
0410 UNDERGROUND SERVICE ALERT 445.92
APBWEST Check 26-270394 FY 26/27 UNDERGROUND ALERTS - REGULATORY COSTS a6b18769-150e-4977-bc79-b4b800ae82a9
71000.81100.52100 44.17
420260715 FY 26/27 UNDERGROUND ALERTS
590dd6c8-7d90-44fa-a40c-b4b800af41e4
71000.81100.52100 160.50
620260699 FY 26/27 UNDERGROUND ALERTS
9fb3702f-dcde-4323-b8e4-b4b800af121f
71000.81100.52100 139.00
720260703 FY 26/27 UNDERGROUND ALERTS
0a57a583-f0a2-48d7-a006-b4b800aecd82
71000.81100.52100 102.25
0158 VULCAN MATERIALS COMPANY 1,509.95
APBWEST Check 652326 COLD MIX
97bcce8f-624f-4208-b6a2-b4b800af73fb
71000.81100.53206 58.68
6930323 COLD MIX
a5112adb-bfde-4f87-8a5c-b4b800b061ee
71000.81100.53206 656.53
7069894 COLD MIX
f39de0a0-df9d-4b13-8529-b4b800b015b1
71000.81100.53206 794.74
VEN04003 WEX BANK 12.05
APBWEST Check 114721706 FUEL
7e4daee9-6bca-4fbb-bcba-b4b800b0cefa
60000.31600.53208 12.05
Report Total: 181,233.53
4 9/1/2026 1:39:05 PM Page 1 of 2
Check Approval Register
City of Sierra Madre, CA
APPKT08866 - GEN MAN 9/8/26 Check Date: 08/26/2026
02 - Vendor Set 02
Packet:

Vendor Set:

Bank Code Payment Type Invoice # Invoice Description Account Number Distribution Amount Vendor Number Vendor Name Vendor Total
VEN03918 CYNTHIA LI 4,811.00
APBWEST Check INV044939 REFUND: GRADING DEPOSIT
260faac4-f134-45d1-9e53-b4b200f649c6
10000.00000.23306 4,811.00
Report Total: 4,811.00
5 9/1/2026 1:34:52 PM Page 1 of 2
Check Approval Register
City of Sierra Madre, CA
APPKT08851 - GEN MAN 9/8/26 Check Date: 08/18/2026
01 - Vendor Set 01
Packet:

Vendor Set:

Bank Code Payment Type Invoice # Invoice Description Account Number Distribution Amount Vendor Number Vendor Name Vendor Total
VEN04319 PAIRSOFT 4,857.00
APBWEST Check SI-019463 Pairsoft- E subpoena 7/1/26-6/30/27 38a7abe8-537f-4500-8462-b4aa00c37b93
10000.50000.52100 4,857.00
Report Total: 4,857.00
6 9/1/2026 1:37:57 PM Page 1 of 2
Check Approval Register
City of Sierra Madre, CA
APPKT08860 - GEN MAN 9/8/26 Check Date: 08/26/2026
01 - Vendor Set 01
Packet:

Vendor Set:

Bank Code Payment Type Invoice # Invoice Description Account Number Distribution Amount Vendor Number Vendor Name Vendor Total
VEN01551 LACPCA 300.00
APBWEST Check INV044895 LACPCA 2026 SEPT/OCT CONF. - GUSTAVO BARRIENTOS a7aab468-7bd6-4ccf-86c6-b4b10101dd39
10000.50000.53409 300.00
0439 LOS ANGELES COUNTY CLERK 50.00
APBWEST Check INV044869 CATEGORICAL EXEMPTION: 357 SYCAMORE PI. 189a189e-5508-4b07-a358-b4ab00bf83e7
10000.40000.53999 25.00
INV044870 CATEGORICAL EXEMPTION: 695 W. SIERRA MADRE BLVD 2c078155-af3b-411a-9f20-b4ab00c01de9
10000.40000.53999 25.00
Report Total: 350.00
7 9/1/2026 1:40:52 PM Page 1 of 2
Check Approval Register
City of Sierra Madre, CA
APPKT08867 - UB MAN 9/8/26 Check Date: 08/26/2026
01 - Vendor Set 01
Packet:

Vendor Set:

Bank Code Payment Type Invoice # Invoice Description Account Number Distribution Amount Vendor Number Vendor Name Vendor Total
0129 AT&T 8,805.73
APBWEST Check INV044890 818 246-3783 591 4 7/23/26 - 8/22/26 PHONE 7e675b9b-1abb-479c-84c2-b4b100baa45c
60003.31603.55005 4,666.62
INV044891 818 291-0241 661 1 8/4/26 - 9/3/26 PHONE
4412bbc2-76f7-49fc-b540-b4b100bb1ea3
60003.31603.55005 4,139.11
VEN04074 CHARTER COMMUNICATIONS 3,460.07
APBWEST Check 106917301080126 106917301 8/1/26 - 8/31/26 INTERNET afcea654-2e1b-43a0-975c-b4b0011c6f17
60003.31603.52100 1,341.06
187633301072126 187633301 7/27/26 - 8/26/26 INTERNET
755e4066-7420-4af8-b6c6-b4b00117af79
60003.31603.52100 913.33
188596301072126 188596301 7/25/26 - 8/24/26 INTERNET
a15fac46-8c2a-4141-81fc-b4b001192f32
60003.31603.52100 199.98
188596401072126 188596401 7/25/26 - 8/24/26 YMCA ELEVATOR 884dce50-2f41-4190-8e8d-b4b00119a935
60003.31603.52100 50.67
188596901080126 188596901 8/1/26 - 8/31/26 INTERNET
9050f4ec-d7fd-4285-9654-b4b0011a1d5b
60003.31603.52100 212.48
188597101080126 188597101 8/6/26 - 9/5/26 INTERNET
57b9d993-5233-4012-8dd1-b4b0011aa555
60003.31603.52100 200.00
188597401072126 188597401 7/27/26 - 8/26/26 INTERNET
04bc7ae4-aae5-47c4-8255-b4b0011bd1de
60003.31603.52100 332.57
188597601072126 188597601 7/25/26 - 8/24/26 INTERNET
c9df93d4-7b4d-4d01-ab4f-b4b0011af847
60003.31603.52100 209.98
VEN02792 FRONTIER CALIFORNIA INC 9,910.63
APBWEST Check INV044881 626-355-1414-092017-5 8/1/26 - 8/31/26 PHONE 1d29e9a7-d845-48e0-943e-b4b001220944
60003.31603.55005 1,857.81
INV044882 626-355-0264-012498-5 8/4/26 - 9/3/26 PHONE
efef6012-bd5f-4f36-9954-b4b001226f20
60003.31603.55005 760.10
INV044883 626-351-3285-091319-5 8/1/26 - 8/31/26 PHONE
ed1687ad-e7e9-433a-9be7-b4b00122c66e
60003.31603.55005 87.49
INV044884 626-197-1492-030922-5 8/1/26 - 8/31/26 PHONE
d1548ab0-6c36-40a1-a745-b4b00123133e
60003.31603.55005 813.75
INV044885 209-188-3757-030707-5 8/4/26 - 9/3/26 PHONE
d15cdd5c-b432-42ea-9260-b4b001236576
60003.31603.55005 4,586.79
INV044886 209-151-5743-051199-5 7/28/26 - 8/27/26 PHONE 188ba714-d038-4983-8b7d-b4b00123a293
60003.31603.55005 228.44
INV044887 310-001-5763-051199-5 7/28/26 - 8/27/26 PHONE 425c9343-9a93-4ba7-a22f-b4b0012414b9
60003.31603.55005 528.87
INV044888 626-197-0261-032521-5 8/1/26 - 8/31/26 PHONE
6b19d24c-5771-4d11-9162-b4b00125e011
60003.31603.55005 1,047.38
VEN03173 QUADIENT FINANCE USA INC 1,036.00
APBWEST Check INV044889 POSTAGE
b3e3fcbe-7b68-4a52-a5d0-b4b1008afa7a
60002.31100.53101 1,036.00
VEN02829 RINGCENTRAL INC 5,476.96
APBWEST Check CD_001502484 7/23/26 - 8/22/26 VOIP PHONE SERVICE 90d5abfd-2c96-43df-83ff-b4b200f52285
60003.31603.55005 2,738.48
CD_001531234 8/23/26 - 9/22/26 VOIP PHONE SERVICE
f38228bf-f109-4841-90c9-b4b200f522c0
60003.31603.55005 2,738.48
0384 SOUTHERN CALIF. EDISON CO. 77,022.73
APBWEST Check INV044878 700835579161 7/9/26 - 8/6/26 ELECTRIC adf10ef6-8a8f-45b3-a040-b4b0010738f9
71000.81100.55003 61,118.54
INV044879 700162056328 7/1/26 - 7/31/26 ELECTRIC
a6f61343-8b29-4967-b741-b4b00107bc7e
32005.83500.55003 208.16
32012.83000.55003 2,292.65
38005.83500.55003 5,253.51
60001.31601.55003 265.89
INV044880 701057527588 7/6/26 - 8/3/26 ELECTRIC
61e7dde0-b17a-419d-a247-b4b001088bf4
60001.31601.55003 7,739.70
INV044893 701057529208 7/7/26 - 8/4/26 ELECTRIC
dc76b8da-d918-40ad-b13e-b4b100c3d73e
60001.31601.55003 144.28
0216 THE GAS COMPANY 744.50
APBWEST Check INV044871 118-261-4788 3 7/1/26 - 8/1/26 VEHICLE FUEL c4ca05bd-896a-4f49-ad3f-b4b000efdfb8
60000.31600.55001 373.18
INV044872 055 218 7110 2 7/8/26 - 8/7/26 GAS
9f0e89cf-189c-4d1f-bd91-b4b000f46eab
60001.31601.55004 16.27
INV044873 135 119 3500 2 7/9/26 - 8/10/26 GAS
b6acbb48-4e0b-49a8-8e3c-b4b000f4da77
60001.31601.55004 22.17
INV044874 168 618 7700 5 7/8/26 - 8/7/26 GAS
42fd469e-61e1-4340-90bf-b4b000f62d86
60001.31601.55004 247.07
INV044875 166 518 7700 9 7/8/26 - 8/7/26 GAS
890b3bf9-4a85-40f7-9af4-b4b000f68a37
60001.31601.55004 53.27
INV044876 051 018 7151 4 7/8/26 - 8/7/26 GAS
8a159766-53ad-42e1-8cd6-b4b000f6c822
60001.31601.55004 16.27
INV044877 053 118 7109 8 7/8/26 - 8/7/26 GAS
367dc213-7be6-42d7-955b-b4b000f6fe49
60001.31601.55004 16.27
VEN03926 T-MOBILE 492.74
APBWEST Check INV044892 972239789 6/21/26 - 7/20/26 PHONE 1cd5c750-b9bf-4b30-b709-b4b100bd014e
60003.31603.55005 492.74
0942 TPX COMMUNICATION 336.74
APBWEST Check 191383530-0 7/23/26 - 8/22/26 PHONE SERVICE e151bab3-dd96-471f-891c-b4b0012682c6
60003.31603.55005 336.74
0642 VERIZON WIRELESS LA 3,381.89
APBWEST Check 6149589278 960051887-00001 7/26/26 - 8/25/26 PHONE d5d2b47b-715d-4d55-8d94-b4b100bf760a
60003.31603.55005 3,381.89
Report Total: 110,667.99
8 9/1/2026 1:31:26 PM Page 1 of 2
Check Approval Register
City of Sierra Madre, CA
APPKT08876 - LIB 9/8/26 Check Date: 09/01/2026
01 - Vendor Set 01
Packet:

Vendor Set:

Bank Code Payment Type Invoice # Invoice Description Account Number Distribution Amount Vendor Number Vendor Name Vendor Total
VEN03454 AMAZON CAPITAL SERVICES 1,493.51
APBWEST Check 16C9-PD4V-4LCD MISC SUPPLIES 7/20/26 - 8/2/26 a8a6511e-b76a-4a3e-9541-b4b30120376e
39006.90000.53406 131.32
16C9-PD4V-793W MISC SUPPLIES 7/20/26 - 8/2/26
728575b4-f89f-4641-a6a6-b4b3011f3d68
10000.90000.53100 55.37
1C9W-KJJC-6NCH MISC SUPPLIES 7/20/26 - 8/2/26
2985095b-56b0-42ba-af51-b4b3011f8ebc
10000.90000.53100 325.94
1C9W-KJJC-CP7D MISC SUPPLIES 7/20/26 - 8/2/26
d8d58bf5-fe98-4a5e-accb-b4b3011fc3d8
39006.90000.53406 10.59
1C9W-KJJC-F67P MISC SUPPLIES CREDIT
b1673884-4214-417a-9801-b4b3011398e3
39006.90000.53406 -36.44
1CQG-JGHC-6GQJ MISC SUPPLIES CREDIT
3b59edc1-3506-478c-b57e-b4b30120a986
39006.90000.53406 -26.49
1F1Y-XC3N-3TJ4 MISC SUPPLIES 8/3/26 - 8/16/26
785f2348-8eac-47f8-b3b8-b4b30123b3d4
39006.90000.53406 62.97
1HWL-D1TL-1NKV MISC SUPPLIES 8/3/26 - 8/16/26
366e645f-81d1-4e2b-b67b-b4b301223c9f
10000.90000.53100 85.56
1JFK-RJ69-646F MISC SUPPLIES 8/3/26 - 8/16/26
405e4fda-d4c2-4ada-8a79-b4b301236ca6
10000.90000.53100 6.48
1JFN-CPLV-CLTJ MISC SUPPLIES 7/20/26 - 8/2/26
1d2ab1c2-8709-44e7-97df-b4b30121cd09
10000.90000.53406 19.91
1K79-LP4T-G176 MISC SUPPLIES 7/20/26 - 8/2/26
515c7fbe-f46a-46ec-9d0e-b4b3012205ac
39006.90000.53999 814.30
1KPQ-1HXW-1343 MISC SUPPLIES 8/3/26 - 8/16/26
2522f1d4-0d5a-4832-9194-b4b301231275
10000.90000.53100 27.61
1LVF-PKVX-4V9K MISC SUPPLIES 8/3/26 - 8/16/26
248c269e-9193-4179-b12f-b4b30123f394
39006.90000.53406 44.16
1M34-1YW9-FFJG MISC SUPPLIES CREDIT
fcd2663a-ef3f-4524-9d9c-b4b301131ba9
39006.90000.53999 -104.76
1TQQ-GQV7-6LG7 MISC SUPPLIES 7/20/26 - 8/2/26
f3ccb350-d540-4814-acaf-b4b3011ff5e9
39006.90000.53406 31.07
1YPR-6MPK-H644 MISC SUPPLIES 7/20/26 - 8/2/26
4c02230a-90ff-4191-b3f5-b4b301218e9c
10000.90000.53406 45.92
VEN02711 AMERICAS PRINTER 64.81
APBWEST Check 1277536 LIB BUSINESS CARDS
8794969b-0291-4209-b07a-b4b301126e4c
10000.90000.53100 64.81
0428 GREY HOUSE PUBLISHING 278.00
APBWEST Check 374673 REFERENCE BOOKS
6a398f65-250d-494d-af75-b4b800ca032c
10000.90000.53406 278.00
VEN04560 INGRAM LIBRARY SERVICE LLC 30.22
APBWEST Check 98611197 BOOKS & REFERENCE
44ca1302-10b4-4543-8d9e-b4b301241f98
10000.90000.53406 30.22
VEN04152 KANOPY INC 288.00
APBWEST Check 516211-PPU LIBRARY VIDEOS
69edd81d-cc42-4b88-a773-b4b30125affd
10000.90000.52100 288.00
1634 MIDWEST TAPE 85.34
APBWEST Check 509145637 MISC. MEDIA
dea6286b-0183-4549-8847-b4b30126a116
39006.90000.53406 55.51
509272813 MISC. MEDIA
2d4da702-bec5-4f9e-a628-b4b30126f623
39006.90000.53406 29.83
0786 OFFICE DEPOT, INC 161.88
APBWEST Check 472759944001 OFFICE SUPPLIES
da3448a6-dad8-4061-b920-b4b30127bef3
10000.90000.53100 83.71
476210247001 OFFICE SUPPLIES
fbcc4b77-6099-4ac8-97b5-b4b301274b55
10000.90000.53100 78.17
0362 SIERRA GLASS & MIRROR 749.00
APBWEST Check 33012 LIB - SLIDDING SHOWCASE DOOR
21aafed4-19fc-422f-9da7-b4b800c98f86
39002.90000.53999 749.00
VEN04620 STEEL FAB AND FINISH 1,541.96
APBWEST Check 39768 CASCADE NEWSPAPER DISPLAY
592b36ba-8f54-44f0-a8ba-b4b800dcfcbe
39002.90000.53999 1,541.96
Report Total: 4,692.72
9 CSM\SYSTEM Page 35 of 35
Payroll Summary Register
City of Sierra Madre, CA
8/25/2026 4:02:01 PM Payroll Summary
Packet PYPKT03336 - PR#17 8.27.26 Pay Period: 8/9/2026 - 8/22/2026 Payroll Set 01 - Sierra Madre
Department All - All Department Codes
Total Earnings 453,169.23
70,137.21
Total Employer Expenses 160,291.23
Total Benefit Allowance 187.24
Total Deductions 78,966.66
Net Pay 304,065.36
Total Direct Deposits 304,065.36
Total Check Amount 0.00
Input Type
Total Taxes
Employees Paid 113
Regular 113
Count
10 CITY OF
SIERRA
MADRE

STAFF REPORT

LIBRARY & COMMUNITY SERVICES
DATE: September 8, 2026
TO: Honorable Mayor and City Council
FROM: Leila Arciero, Library & Community Services Director SUBJECT:

Resolution No. 26-85 Authorizing a Supplemental Budget Appropriation from the Library Gift and Memorial Fund in the Amount of $100,000 for Fiscal Year 2026/27

RECOMMENDATION
It is recommended that the City Council adopt Resolution No. 26-85 authorizing a supplemental budget appropriation in the amount of $100,000 from the Library Gift and Memorial Fund for Fiscal Year 2026/27.

SUMMARY
The Sierra Madre Public Library receives donations, memorial contributions, and grants from residents, community organizations, and supporters to enhance Library programs, services, collections, facilities, and other initiatives that benefit the public. These contributions are deposited into the Library Gift and Memorial Fund and are used for Library purposes consistent with donor intent.

Although these funds are not derived from tax revenue, monies held by the City must be formally appropriated by the City Council prior to expenditure. The appropriation process provides the necessary expenditure authority while supporting transparency, fiscal accountability, and compliance with City financial procedures.

The proposed appropriation of $100,000 will allow the Library to utilize available donated and grant funds during Fiscal Year 2026/27 for eligible Library-related expenditures. In July 2026, the City received $59,899.24 from the Sierra Madre Library Foundation as a grant to fund audiovisual equipment for the newly renovated Library. The audiovisual improvements include equipment for the Mary Tumilty Community Room and two small meeting rooms, allowing these spaces to be fully utilized for public meetings, reservations, presentations, and community activities.

The grant also includes audiovisual equipment for the Teen Room to support Library programming.

The Library Meaningful Improvement Project has been completed and formally closed, finishing approximately $221,000 under budget. However, several additional improvements necessary to enhance the day-to-day functionality and usability of the renovated building for patrons and staff were not included in, or completed as part of, the closed construction project. Because the Library Project has been closed, the remaining project savings are not available to the Library to fund these additional improvements.

As a result, the Library must rely on other funding sources to address these needs, including the City's Capital Improvement Plan and donations or grants received through the Library Gift and Memorial Fund. For Fiscal Year 2026/27, the requested appropriation will provide the expenditure authority necessary to complete donor-funded improvements, including the audiovisual project, and provide flexibility to address other eligible facility and operational needs as funding becomes available.

Historically, expenditures from the Library Gift and Memorial Fund have supported Library programs, services, supplies, collections, equipment, facility enhancements, and other initiatives that directly benefit the public. The requested appropriation will allow the Library to continue utilizing these contributions for their intended purpose while addressing needs associated with operating and maximizing the use of the newly renovated facility.

DISCUSSION & ANALYSIS
The Library & Community Services Department is requesting City Council approval of a $100,000 supplemental budget appropriation from the Library Gift and Memorial Fund for Fiscal Year 2026/27. This action will formally authorize the expenditure of donated, memorial, and grant funds currently held by the City for the benefit of the Sierra Madre Public Library.

The appropriation is necessary to provide the Library with expenditure authority for these funds in accordance with City financial policies. Although the funds originate from private donations, memorial contributions, and grants, monies deposited into City accounts must be appropriately budgeted before they can be expended. Formal appropriation provides transparency and accountability and ensures that expenditures are properly tracked and used for their intended Library purposes.

Library Meaningful Improvement Project
The Library Meaningful Improvement Project has been completed and formally closed. The project was completed approximately $221,000 under budget; however, several additional improvements needed to enhance the functionality and usability of the renovated facility for both patrons and staff were not included in, or completed as part of, the closed construction project. Because the project has been closed, those remaining project funds are not available to the Library for additional improvements to the building.

As the Library continues operating in the renovated facility, staff has identified improvements and equipment necessary to fully activate and utilize the new spaces. These needs must now be addressed through other available funding sources, including the City's Capital Improvement Program and private donations and grants deposited into the Library Gift and Memorial Fund.

Audiovisual Improvements
In July 2026, the City received $59,899.24 from the Sierra Madre Library Foundation specifically to fund audiovisual improvements within the renovated Library. These improvements were not completed as part of the Library Meaningful Improvement Project but are necessary to support the intended use of several new public spaces.

The audiovisual project will provide equipment for the Mary Tumilty Community Room and two small meeting rooms, allowing these spaces to support public reservations, meetings, presentations, community activities, and Library programming. Audiovisual equipment will also be installed in the Teen Room to expand the Library's ability to provide programming and activities within that space. Appropriating the Foundation's grant through the Gift and Memorial Fund will allow the City to expend the donation for its intended purpose.

Additional Library Improvements
The remaining appropriation will provide expenditure authority for other eligible donations and memorial funds available during Fiscal Year 2026/27. These funds may be used for additional furniture, fixtures, equipment, signage, technology, facility enhancements, programs, collections, and other Library needs consistent with donor intent and City policies.

The ability to utilize donated funds is particularly important following completion of the renovation. While the construction project successfully delivered a significantly improved Library facility, operating the building has identified additional needs that affect how patrons and staff use the space. Donations provide an opportunity to address some of these needs without relying exclusively on the General Fund or waiting for projects to advance through the City's Capital Improvement Plan.

Benefits and Considerations
Approval of the appropriation will allow the Library to responsibly utilize donations and grants that have already been provided for Library purposes. It will also allow donor-funded improvements to move forward in a timely manner, maximize the functionality of the renovated facility, and reduce the need for additional City funding for eligible improvements.

The primary consideration associated with this action is that Gift and Memorial Fund resources are limited and should be used strategically. Utilizing these funds for facility and operational improvements reduces the amount available for other future Library needs. Staff will therefore continue to evaluate expenditures based on donor intent, operational necessity, community benefit, and the availability of other funding sources.

Without the requested appropriation, the Library would be unable to expend these City-held donated and grant funds during the current fiscal year. Necessary improvements would instead need to be deferred, funded through another City funding source, or considered through the City's Capital Improvement Program. Approval of the supplemental appropriation provides the Library with the flexibility to use available private contributions for their intended public purpose while continuing to improve the functionality and usability of the newly renovated Sierra Madre Public Library.

STRATEGIC PLAN RELATIONSHIP
The proposed budget appropriation supports the City’s Infrastructure & Growth Management Strategic Objective to align infrastructure with projected population size and community needs, specifically Goal 1: Strategically Manage Infrastructure Improvements.

This action directly supports Strategy IG 1.3 – Library Renovation by providing funding flexibility for supplemental Furniture, Fixtures, and Equipment (FF&E) purchases associated with the Library Meaningful Improvement Project.

The appropriation of donated funds will assist in enhancing the functionality, usability, and long-term value of the renovated library facility for the community.

ENVIRONMENTAL ANALYSIS
Not a CEQA Project under: 14 CCR 15378(b)(4)- government fiscal activities

FISCAL IMPACT
There is no impact to the General Fund as a result of the recommended action. The Library Gift & Memorial Fund balance is currently $124,096. Sufficient funding is available for this action. Additional FY 2026/27 appropriation of $100,000 is requested from the Library Gift and Memorial Fund.

Approved by:
___________________________
Michael Bruckner
City Manager
Attachments
RESOLUTION NO. 26-84.pdf
RESOLUTION NO. 26-84

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

SIERRA MADRE, CALIFORNIA, APPROVING A
FISCAL YEAR 2026/27 BUDGET APPROPRIATION
IN THE AMOUNT OF $100,000 FROM THE LIBRARY

GIFT AND MEMORIAL FUND FOR

LIBRARY-RELATED EXPENDITURES

RECITALS
WHEREAS, the Sierra Madre Public Library receives donations, memorial contributions, and grants from residents, community organizations, nonprofit partners, and supporters for Library programs, services, collections, facilities, equipment, and other public Library purposes; and
WHEREAS, in July 2026, the City received a grant of $59,899.24 from the Sierra Madre Library Foundation to fund audiovisual improvements for the Mary Tumilty Community Room, two public meeting rooms, and the Teen Room to enhance the functionality and public use of the renovated Library; and WHEREAS, California municipal finance law requires that all monies held by a city, including donated funds, be formally appropriated by the City Council prior to expenditure in order to ensure legal authorization, transparency, fiscal accountability, and compliance with applicable constitutional and statutory requirements; and WHEREAS, a $100,000 supplemental budget appropriation from the Library Gift and Memorial Fund for Fiscal Year 2026/27 will provide expenditure authority for available donations, memorial contributions, and grants to fund eligible Library-related expenditures consistent with donor intent and City financial policies.

THEREFORE, THE CITY COUNCIL OF THE CITY OF SIERRA MADRE, CALIFORNIA, DOES RESOLVE AS FOLLOWS:

SECTION 1. Recitals. The Recitals above are true and correct and incorporated herein by reference.

SECTION 2. Budget Appropriation. The City Council hereby approves a Fiscal Year 2026/27 budget appropriation in the amount of $100,000 from the Library Gift and Memorial Fund for eligible library-related expenditures consistent with donor intent, City financial policies, and applicable law.

SECTION 3. Authorization to Expend Funds. The City Council hereby authorizes the City Manager, or the City Manager’s designee, to administer and expend appropriated funds for authorized library-related purposes, including supplemental Furniture, Fixtures, and Equipment purchases associated with the Library Meaningful 273249.1
273249.1
Improvement Project, in accordance with applicable procurement requirements and donor restrictions.

SECTION 4. CEQA. The City Council finds that approval of the Fiscal Year 2026/27 budget appropriation from the Library Gift and Memorial Fund is exempt from the California Environmental Quality Act pursuant to State CEQA Guidelines Section 15378 because the action constitutes a fiscal and administrative activity that will not result in a direct or indirect physical change in the environment.

SECTION 5. Severability. If any sections, subsections, subdivisions, paragraph, sentence, clause or phrase of this Resolution or any part hereof or exhibit hereto is for any reason held to be invalid, such invalidity shall not affect the validity of the remaining portions of this Resolution or any part thereof or exhibit thereto. The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause or phrase hereof, irrespective of the fact that anyone or more sections, subsections, subdivisions, paragraph, sentences, clauses or phrases be declared invalid.

SECTION 6. Certification. Pursuant to Government Code Section 36932, the City Clerk shall certify the passage, approval, and adoption of this Resolution by the City Council.

SECTION 7. Effective Date. This Resolution shall take effect immediately upon adoption.
273249.1
PASSED, APPROVED, AND ADOPTED this __________ day of __________, 2026. __________________________
Kristine Lowe, Mayor
I HEREBY CERTIFY the foregoing Resolution was duly passed, approved, and adopted by the City Council of the City of Sierra Madre, California, at a meeting held on the ____ day of ______, 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAINED:
___________________________
Laura Aguilar, City Clerk
Approved as to form:
____________________________
Aleks Giragosian, City Attorney

CITY OF
SIERRA
MADRE

STAFF REPORT

PUBLIC WORKS SERVICES
DATE: September 8, 2026
TO: Honorable Mayor and City Council
FROM: Brian Dickinson, Director of Public Works
By: Eric Lozick, Management Analyst
SUBJECT:

First Amendment to the Construction Agreement with Eco Energy Solutions, Inc. dba High Volt Electric for the City Hall Emergency Generator Replacement Project and Adoption of Resolution No. 26-86 Authorizing a $27,804.70 Budget Adjustment

RECOMMENDATION
It is recommended that the City Council adopt Resolution No. 26-86 approving a First Amendment to the Construction Agreement with Eco Energy Solutions, Inc. dba High Volt Electric for additional removal and disposal work in an amount not to exceed $27,804.70; extending the contract time by three working days; increasing the maximum agreement amount from $330,563.00 to $358,367.70; and authorizing a $27,804.70 budget adjustment consisting of a $25,000 interfund transfer from General Fund Professional Services Account No. 10000.83500.52100 and a $2,804.70 reallocation from Facilities Management Internal Service Fund Professional Services Account No. 60001.31601.52100 to CIP No. FA-26004, Tyler Project No. FC82604, Account No. 60001.31601.56010.

SUMMARY
On March 24, 2026, the City Council adopted Resolution No. 26-26 and awarded a $330,563.00 construction agreement to Eco Energy Solutions, Inc. dba High Volt Electric for replacement of the nonoperational emergency generator serving the City Hall and Public Safety complex with a 150-kilowatt stationary generator. The City and contractor entered into the agreement on May 28, 2026.

During preconstruction review, the contractor identified an existing 500-gallon aboveground diesel fuel tank, remaining fuel, connected fuel-line components, and a large steel tube within the generator enclosure that must be removed and lawfully disposed of to complete the replacement. On July 16, 2026, the contractor submitted Change Proposal No. 1 requesting $27,804.70 and three additional working days for this work.

Resolution No. 26-86 would approve a First Amendment capped at $27,804.70 and fund the increase through a $25,000 interfund transfer from unused General Fund Pavement Management Plan funding and a $2,804.70 reallocation from Facilities Management Internal Service Fund professional-services funding. The proposed First Amendment would modify the existing construction agreement by adding removal and disposal of the existing fuel tank, remaining fuel, connected fuel lines, and steel tube; increasing the maximum agreement amount by $27,804.70; and extending the contract time by three working days.

DISCUSSION & ANALYSIS
The existing generator failed to operate during power outages associated with high-wind events in early 2025. The replacement project will provide reliable emergency backup power to City Hall and the Public Safety building, supporting continuity of essential public safety and municipal services during outages.

The original construction agreement has a maximum amount of $330,563.00. The project is identified as CIP No.

FA-26004 and Tyler Project No. FC82604 and is budgeted in Facilities Management Internal Service Fund Account No. 60001.31601.56010.

Change Proposal No. 1 includes labor, crane support, fuel and wastewater handling, tank and fuel-line removal, and disposal services. The proposal requests a contract increase not to exceed $27,804.70 and a three-workingday extension. Approval would increase the maximum agreement amount to $358,367.70, an increase of approximately 8.4 percent.

Original Bid Item 2 includes demolition and removal of the existing generator and pad. To prevent duplicate compensation, Resolution No. 26-86 limits the First Amendment to work not already required by the original agreement. The total amendment may not exceed $27,804.70, including all labor, equipment, subcontractor, fuelhandling, transportation, disposal, fee, surcharge, and related costs.

Payment will be subject to satisfactory completion of the authorized work and submission of manifests, receipts, and other documentation establishing lawful handling and disposal of the tank contents, tank, fuel lines, steel tube, and associated materials. All other terms of the original agreement will remain in effect.

The Fiscal Year 2026-27 General Fund budget included $50,000 in Professional Services Account No. 10000.83500.52100 for the Pavement Management Plan update. The City awarded the Pavement Management Plan agreement to Tiger Eye Engineering for $25,000, leaving $25,000 available for transfer. Resolution No. 26-86 reduces that General Fund account by $25,000 and authorizes a corresponding interfund transfer to the Facilities Management Internal Service Fund.

The resolution also reallocates $2,804.70 from Facilities Management Internal Service Fund Professional Services Account No. 60001.31601.52100. The combined $27,804.70 increases the generator project appropriation in Account No. 60001.31601.56010 from $330,563.00 to $358,367.70. No additional construction contingency is included.

STRATEGIC PLAN RELATIONSHIP
The project supports public safety, emergency preparedness, continuity of City operations, and reliable delivery of municipal services during power outages.

ENVIRONMENTAL ANALYSIS
CEQA Project, exempt under: 14 CCR 15061(b)(2)- categorical exemption

FISCAL IMPACT
Resolution No. 26-86 increases $27,804.70 appropriation to CIP No. FA-26004, Tyler Project No. FC82604, in Facilities Management Internal Service Fund Account No. 60001.31601.56010, increasing the project appropriation from $330,563.00 to $358,367.70.

Staff requests interfund budget reclassification of $25,000 from the General Fund Professional Services Account No. 10000.83500.52100 and an intrafund budget reclassfication of $2,804.70 from the Facilities Management Internal Service Fund Professional Services Account No. 60001.31601.52100. Total General Fund appropriations would decrease by $25,000, and Facilities Management Internal Service Fund appropriations would increase by $25,000.

Funding source Account Amount
General Fund, remaining Pavement Management Plan appropriation 10000.83500.52100 $25,000.00 Facilities Management ISF, Professional Services 60001.31601.52100 $2,804.70 Total added to generator project 60001.31601.56010 $27,804.70 Approved by:
___________________________
Michael Bruckner
City Manager
Attachments

1. Resolution 26-86 City Hall Generator Amendment.pdf

2. High Volt Electric Change Proposal No. 1 with supporting estimates

3. 1st Amendment to ECO Energy dba High Volt Electric(455763.1) 273249.1
RESOLUTION NO. 26-86

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

SIERRA MADRE, CALIFORNIA, APPROVING A FIRST

AMENDMENT TO THE CONSTRUCTION AGREEMENT
WITH ECO ENERGY SOLUTIONS, INC. DBA HIGH VOLT

ELECTRIC FOR THE CITY HALL EMERGENCY

GENERATOR REPLACEMENT PROJECT AND
AMENDING THE FISCAL YEAR 2026-27 BUDGET

RECITALS
WHEREAS, on March 24, 2026, the City Council adopted Resolution No. 26-26 and awarded a construction agreement to Eco Energy Solutions, Inc. dba High Volt Electric, a California corporation, for the City Hall Emergency Generator Replacement Project;
WHEREAS, the City and Eco Energy Solutions, Inc. dba High Volt Electric entered into the construction agreement dated May 28, 2026, in an amount not to exceed $330,563.00;
WHEREAS, the project is identified as Capital Improvement Project No. FA26004 and Tyler Project No. FC82604, and the adopted Fiscal Year 2026-27 project appropriation of $330,563.00 is recorded in Facilities Management Internal Service Fund Account No. 60001.31601.56010;
WHEREAS, during project preparation, removal and disposal work was identified involving the existing 500-gallon aboveground diesel fuel tank, associated fuel-line components and remaining fuel, and a large steel tube located within the generator enclosure;
WHEREAS, on July 16, 2026, Eco Energy Solutions, Inc. dba High Volt Electric submitted Change Proposal No. 1 in the amount of $27,804.70 and requested three additional working days to perform the proposed work;
WHEREAS, the City Council desires to approve a First Amendment that incorporates a final scope limited to work not already required by the construction agreement, increases the agreement amount by an amount not to exceed $27,804.70, and extends the contract time by three working days;
WHEREAS, approval of the First Amendment would increase the maximum agreement amount from $330,563.00 to an amount not to exceed $358,367.70; WHEREAS, the Fiscal Year 2026-27 General Fund budget included $50,000 in Professional Services Account No. 10000.83500.52100 for the Pavement Management 273249.1
Plan update, and the $25,000 agreement with Tiger Eye Engineering leaves $25,000 available for transfer;
WHEREAS, $2,804.70 is available for reallocation from Facilities Management Internal Service Fund Professional Services Account No. 60001.31601.52100; and WHEREAS, funding the First Amendment requires an additional Fiscal Year 2026-27 project appropriation of $27,804.70, and the City Council desires to fund that amount through a $25,000 interfund transfer from the General Fund and a $2,804.70 reallocation within the Facilities Management Internal Service Fund to Capital Improvement Project No. FA-26004, Tyler Project No. FC82604, in Account No. 60001.31601.56010.

THEREFORE, THE CITY COUNCIL OF THE CITY OF SIERRA MADRE, CALIFORNIA, DOES RESOLVE AS FOLLOWS:

SECTION 1. Recitals. The Recitals above are true and correct and incorporated herein by reference.

SECTION 2. Approval of First Amendment. The City Council approves a First Amendment to the construction agreement with Eco Energy Solutions, Inc. dba High Volt Electric, in a form approved by the City Attorney, to add a final scope for removal and lawful disposal of the existing 500-gallon aboveground diesel fuel tank, associated fuel-line components and remaining fuel, and the large steel tube, only to the extent not already required by the construction agreement; extend the contract time by three working days; and increase the agreement amount by an amount not to exceed $27,804.70, from $330,563.00 to a revised maximum amount not to exceed $358,367.70. The First Amendment shall require lawful-disposal documentation acceptable to the City and shall preserve all remaining terms of the construction agreement.

SECTION 3. Budget Amendment and Interfund Transfer. The City Council hereby (a) reduces the Fiscal Year 2026-27 expenditure appropriation in General Fund Professional Services Account No. 10000.83500.52100 by $25,000 and reallocates that amount to the applicable General Fund interfund transfer-out account; (b) authorizes a corresponding $25,000 interfund transfer to the Facilities Management Internal Service Fund and increases the applicable interfund transfer-in revenue budget by $25,000; (c) reduces the Fiscal Year 2026-27 expenditure appropriation in Facilities Management Internal Service Fund Professional Services Account No. 60001.31601.52100 by $2,804.70; and (d) increases the expenditure appropriation for Capital Improvement Project No. FA-26004, Tyler Project No. FC82604, in Account No. 60001.31601.56010 by $27,804.70, from $330,563.00 to $358,367.70.

SECTION 4. Limitations. No work or compensation exceeding the scope and amount authorized by Section 2 is approved. No additional construction contingency is 273249.1
appropriated, and any expenditure exceeding the available project appropriation requires prior City Council approval.

SECTION 5. Implementation. The Administrative Services Director is authorized and directed to amend the Fiscal Year 2026-27 budget using the applicable interfund transfer-out, transfer-in, or contribution accounts and make all accounting entries necessary to implement Section 3.

SECTION 6. Severability. If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this Resolution or any part hereof or exhibit hereto is for any reason held to be invalid, such invalidity shall not affect the validity of the remaining portions of this Resolution or any part thereof or exhibit thereto. The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause or phrase hereof, irrespective of the fact that any one or more sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases be declared invalid.

SECTION 7. Certification. Pursuant to Government Code Section 36932, the City Clerk shall certify the passage, approval, and adoption of this Resolution by the City Council.

SECTION 8. Effective Date. This Resolution shall take effect immediately upon adoption.
273249.1
PASSED, APPROVED, AND ADOPTED this 8th day of September, 2026. __________________________
Kristine Lowe, Mayor
I HEREBY CERTIFY the foregoing Resolution was duly passed, approved, and adopted by the City Council of the City of Sierra Madre, California, at a meeting held on the 8th day of September, 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAINED:
___________________________
Laura Aguilar, City Clerk
Approved as to form:
____________________________
Aleks Giragosian, City Attorney
PROJECT: Installation of 150kw Generator CHANGE PROPOSAL NO.: 1 Project No.: 2026004
Contractor: Project ID :

DATE: 7/16/2026
TO: Brian A. Dickinson
DESCRIPTION OF THE PROPOSED CHANGE:

ATTACHMENTS: Electri International's Industry Standard Productivity Enhancement Guidelines ATTACHMENTS:

Net Amount of This Proposed Change (ADD) DEDUCT (NO CHANGE)* Net Change in Working Days Due to This Proposed Change 3 DAYS See Attached Detailed Cost Breakdown
$27,804.70

CHANGE ORDER PROPOSAL REQUEST
This is an itemized quotation for changes in the Subcontract sum and/or time on subject Project as described herein. This document, when fully executed, as accepted, shall constitute authorization to proceed with the work described herein. This COR includes additional time required to complete the project and is not the number of days to make the proposed change, but is based upon the impact to the Project Schedule.

The following cost change includes the removal and disposal of the existing fuel tank, fuel line system components, and the large steel tube to create the necessary space for the installation of the new 150 kW generator. The existing fuel tank, associated fuel lines, and any remaining fuel will be removed and disposed of in accordance with all applicable environmental regulations, hazardous waste requirements, and industry standards.

High Volt Electric
Project:

Date: 7/16/2026
Contractor: High Volt Electric Project No.: 2026004
Rate Hours Ext. Costs
$139.99 16 2,239.92
$106.25 16 1,699.93
$103.26 32 3,304.23
$7,244.08
$1,448.82
$8,692.89
Unit $/Unit Qty Ext. Costs

0.00 $0.00
$0.00
$0.00
Costs
$5,412.00
$12,789.72
$18,201.72
$910.09
$19,111.81
Subtotal $27,804.70
Bonding 1% $0.00
Insurance 1% $0.00
$0.00
$27,804.70
x
3 Signature / Authorizations:

Contractor (print name) Signature Date
Trade Description

CHANGE ORDER PROPOSAL REQUEST - COST BREAKDOWN
Installation of 150kw Generator
High Volt Electric
LABOR (Contractor Self-Performed)
Subtotal
Operating Engineer x 1
Laborer Foreman x 1
Labor Markup 20%
Labor Total
Laborer Journyman x 2
MATERIAL/EQUIPMENT (Contractor Self-Performed)
Item Description
Material Total
SUBCONTRACTOR Cost Summary
Subcontractor/Equipment Name Trade/Description
Sales Tax (7.25%)
Material Subtotal
Material Markup 15%
Quote From Skyline Crane Crane Services
Quote From Clean Harber (Removal and Deisposal of Fuel, Tank, Line and Steel Tube) Removal & Disposal Sub/Equipment Subtotal
Sub Markup 5%
Sub/Equipment Total
Request for Change Order Total Cost:

We have proceeded with the work included in this proposal as directed We have NOT proceeded with the work included in this proposal Time Extension(working days):

Bonding and Insurance Total

Page 2 of 6 ends

Prime Contractor (print name) Signature Date
Architect (print name) Signature Date
Owners Representative Signature Date

Page 3 of 6 ends

NOTE: The contractor is required to complete one form for each craft/trade/classification for which they request a rate higher than the FSD published fully burdened labor rates and attach the supporting documents.

PERFORMING CONTRACTOR Eco Energy Solutions Inc. dba High Volt Electric DATE 7/16/2026 PROJECT CONTRACT #. 2026004
PRIME CONTRACTOR CONTRACTOR JOB #. 0
LOCAL UNION #. 300 PHONE ( ) P.S.A.

CRAFT / TRADE CLASSIFICATION Foreman O.C.I.P.

WORKERS COMP. CLASS CODE DATE WAGE EXPIRES _____________ 7/1/2027

STRAIGHT OVERTIME OVERTIME
TIME
Daily Daily or Saturday Sunday/Holiday
(A) BASIC HOURLY RATE $54.20 $81.30 $108.40

FRINGES (EMPLOYER PAYMENTS)
Health & Welfare $9.85 /Hr $9.85 $9.85 $9.85
Pension $12.92 /Hr $12.92 $12.92 $12.92
Vacation / Holiday $5.20 /Hr $5.20 $5.20 $5.20
Training $0.70 /Hr $0.70 $0.70 $0.70
Other Payments $0.68 /Hr $0.68 $0.68 $0.68
Other (specify): $0.00 /Hr $0.00 $0.00 $0.00
(B) Total Fringes $29.35 $29.35 $29.35
(C) TOTAL PREVAILING WAGE (A+B) $83.55 $110.65 $137.75
(D) PAYROLL TAXES & WORKERS' COMPENSATION
F.I.C.A./Medicare 7.65 %
F.U.T.A. 0.454 %
S.U.T.A. 6.043 %
E.T.T. 0.017 %
Sub Total 14.164 %
Adder
Workers' Comp. * 13 %
(E) Total 27.16 x (A) $22.70 $30.06 $37.42
TOTAL - HOURLY LABOR RATE (C+E) $106.25 $140.71 $175.17 * This amount will be zero if an Owner-Controlled Insurance Program ("OCIP") is in effect Note: If the actual numbers for payroll taxes are greater than 9%, please submit proper documents to justify the higher rate.

CHANGE ORDER PROPOSAL - LABOR RATE CALCULATION FORM

REQUEST FOR RATE HIGHER THAN FULLY BURDENED LABOR RATES Laborer
Installation of 150kw Generator
Eco Energy Solutions Inc. dba High Volt Electric
YES NO
YES NO
YES NO
NOTE: The contractor is required to complete one form for each craft/trade/classification for which they request a rate higher than the FSD published fully burdened labor rates and attach the supporting documents.

PERFORMING CONTRACTOR Eco Energy Solutions Inc. dba High Volt Electric DATE 7/16/2026 PROJECT CONTRACT #. 2026004
PRIME CONTRACTOR CONTRACTOR JOB #. 0
LOCAL UNION #. 300 PHONE ( ) P.S.A.

CRAFT / TRADE CLASSIFICATION Journeyman O.C.I.P.

WORKERS COMP. CLASS CODE DATE WAGE EXPIRES _____________ 7/1/2027

STRAIGHT OVERTIME OVERTIME
TIME
Daily Daily or Saturday Sunday/Holiday
(A) BASIC HOURLY RATE $51.85 $77.78 $103.70

FRINGES (EMPLOYER PAYMENTS)
Health & Welfare $9.85 /Hr $9.85 $9.85 $9.85
Pension $12.92 /Hr $12.92 $12.92 $12.92
Vacation / Holiday $5.20 /Hr $5.20 $5.20 $5.20
Training $0.70 /Hr $0.70 $0.70 $0.70
Other Payments $0.68 /Hr $0.68 $0.68 $0.68
Other (specify): $0.00 /Hr $0.00 $0.00 $0.00
(B) Total Fringes $29.35 $29.35 $29.35
(C) TOTAL PREVAILING WAGE (A+B) $81.20 $107.13 $133.05
(D) PAYROLL TAXES & WORKERS' COMPENSATION
F.I.C.A./Medicare 7.65 %
F.U.T.A. 0.454 %
S.U.T.A. 6.043 %
E.T.T. 0.017 %
Sub Total 14.164 %
Adder
Workers' Comp. * 13 %
(E) Total 27.16 x (A) $22.06 $29.10 $36.14
TOTAL - HOURLY LABOR RATE (C+E) $103.26 $136.22 $169.19 * This amount will be zero if an Owner-Controlled Insurance Program ("OCIP") is in effect Note: If the actual numbers for payroll taxes are greater than 9%, please submit proper documents to justify the higher rate.

CHANGE ORDER PROPOSAL - LABOR RATE CALCULATION FORM

REQUEST FOR RATE HIGHER THAN FULLY BURDENED LABOR RATES Laborer
Installation of 150kw Generator
Eco Energy Solutions Inc. dba High Volt Electric
YES NO
YES NO
YES NO
01 COR Fuel Tank & Steel Pipe Removal
10/01/2011

PROJECT FORMS
01-3229-29
NOTE: The contractor is required to complete one form for each craft/trade/classification for which they request a rate higher than the FSD published fully burdened labor rates and attach the supporting documents.

PERFORMING CONTRACTOR Eco Energy Solutions Inc. dba High Volt Electric DATE 7/16/2026 PROJECT CONTRACT #. 2026004
PRIME CONTRACTOR CONTRACTOR JOB #. 0
LOCAL UNION #. PHONE ( ) P.S.A.

CRAFT / TRADE CLASSIFICATION Journeyman O.C.I.P.

WORKERS COMP. CLASS CODE DATE WAGE EXPIRES _____________ 7/1/2027

STRAIGHT OVERTIME OVERTIME
TIME
Daily Daily or Saturday Sunday/Holiday
(A) BASIC HOURLY RATE $72.29 $108.44 $144.58

FRINGES (EMPLOYER PAYMENTS)
Health & Welfare $17.45 /Hr $17.45 $17.45 $17.45
Pension $11.40 /Hr $11.40 $11.40 $11.40
Vacation / Holiday $6.00 /Hr $6.00 $6.00 $6.00
Training $1.25 /Hr $1.25 $1.25 $1.25
Other Payments $1.70 /Hr $1.70 $1.70 $1.70
Other (specify): $0.00 /Hr $0.00 $0.00 $0.00
(B) Total Fringes $37.80 $37.80 $37.80
(C) TOTAL PREVAILING WAGE (A+B) $110.09 $146.24 $182.38 (D) PAYROLL TAXES & WORKERS' COMPENSATION
F.I.C.A./Medicare 7.65 %
F.U.T.A. 0.454 %
S.U.T.A. 6.043 %
E.T.T. 0.017 %
Sub Total 14.164 %
Adder
Workers' Comp. * 13 %
(E) Total 27.16 x (A) $29.90 $39.72 $49.54
TOTAL - HOURLY LABOR RATE (C+E) $139.99 $185.96 $231.92 * This amount will be zero if an Owner-Controlled Insurance Program ("OCIP") is in effect Note: If the actual numbers for payroll taxes are greater than 9%, please submit proper documents to justify the higher rate.

CHANGE ORDER PROPOSAL - LABOR RATE CALCULATION FORM

REQUEST FOR RATE HIGHER THAN FULLY BURDENED LABOR RATES Operating Engineer
Eco Energy Solutions Inc. dba High Volt Electric
Installation of 150kw Generator
YES NO
YES NO
YES NO
01 COR Fuel Tank & Steel Pipe Removal
10/01/2011

PROJECT FORMS
01-3229-29
Clean Harbors Environmental Services, Inc.

EMPLOYEE WORKS FROM HOME
HOME, WI 85716
www.cleanharbors.com
July 27, 2026
Attn: Mr. Karo Gyonjyan
High Volt Electric Corp
4485 Runway Street
Simi Valley, CA 93063
Quote #5355347, High Volt Electric Corp, Sierra Madre, CA Dear Mr. Gyonjyan:

Thank you for considering Clean Harbors Environmental Services, Inc. for your environmental service needs. We provide a broad range of environmental services including hazardous and non-hazardous waste transportation and disposal, laboratory chemical packing, emergency response, field services and industrial maintenance. We are pleased to provide this proposal based on the scope of work outlined below.

We offer our clients a broad spectrum of environmental services and the ability to dispose of hazardous material at or through a Clean Harbors' owned and operated facility. In addition to managing your waste streams, a Clean Harbors' professional can assist you with:
• Waste Transportation & Disposal
• Laboratory Chemical Packing
• Field Services
• 24-Hour Environmental Emergency Response
• Industrial Services
• InSite Services
I look forward to servicing your environmental needs. When you are ready to place an order, please contact our Customer Service group at 800.444.4244. If you have any questions or need further assistance, you may reach me at the number below.

Sincerely,
Michael Sweeney
Inside Sales Rep ES&S BDR
Phone: 608.469.4889
[email protected]
“People and Technology Creating a Safer, Cleaner Environment”

QUOTE CONDITIONS
The proposal is based on the following assumptions and site conditions. Any work which falls outside of the assumptions will constitute work beyond the intended scope and be completed upon mutually satisfactory terms.

Clean Harbors Environmental (CHES) will conduct a Health and Safety meeting prior to the start of the project to go over any hazards of the job. The field crew will also participate in the customer’s site-specific health and safety training.

Any disposal pricing provided is based on assumptions. Final pricing will be determined by a completed waste profile. If there is disposal on the project and disposal pricing is not listed below, it will be provided after characterization of the waste and acceptance into a disposal facility.

The customer will be responsible for providing water, electric or plant air if needed. Customer will be responsible for all mechanical work including but not limited to removal of piping, line breaks, removal of man-way plates, etc.

The customer will be responsible for the LOTO of all vessels and process piping. All manways, piping, flanges, valve movement and insulation will be removed by the customer and access areas should be free of obstructions.

Quote is based off Monday-Friday daylight hours. If weekend or holiday hours are requested additional fees will be invoiced.

All waste generated will remain on the customer’s site until an approved profile is in place.

Disposal Pricing is estimated only, and customer will be charged actual quantities determined by disposal facility.

Time over eight (8) hours in the normal workday and all-day Saturday is considered overtime and will be billed at 1.5 times the applicable straight time rate for all billable personnel unless otherwise quoted. Sunday and Holidays are considered premium time and will be billed at 2.0 times the applicable straight time rate for all billable personnel unless otherwise quoted.

CHES crews will be granted complete, unrestricted access to the work area. For the purpose quote, job has been quoted sight unseen. If anything falls outside of the normal scope of work discussed, a mutually agreed upon "Change Order" will be issued before work resumes.

A Clean Harbors [Hepaco] Health & Safety (H&S) Professional may visit the jobsite, as needed, to provide assistance with safety recommendations, Confined Space Entry (CSE) procedures, and to validate Standard Operating Procedures (SOPs). Any H&S personnel hours not included in the estimated costs will be billed at $85.00/hour.

July 27, 2026
Clean Harbors Quote #5355347

Page 2 of 13 ends

“People and Technology Creating a Safer, Cleaner Environment”

QUOTE CONDITIONS
Scope of Work and Additional Assumptions:

Clean Harbors will mobilize a 3-person field service crew and a telehandler to the High Volt Electric Corp site located at 232 West Sierra Madre Blvd Sierra Madre, CA 91024. Once on site the Clean Harbors crew will pump out the remaining diesel fuel in the 500-gallon above ground diesel tank and dismantle and drain any residual fuel from the pumps, lines, and dispenser. All residual fuel will be containerized into a 275-gallon tote and 55-gallon steel rums using a pneumatic diaphragm pump.

The tank cleaned using a 3,000 PSI heated pressure washer and all wastewaters will be containerized into 55-gallon steel drums using the pneumatic diaphragm pump. This quote assumes that there are 350 gallons of diesel fuel in the tank and system, and that100 gallons of wastewater will be generated in the cleanout process. After the tank is cleaned the tank will be broken and cut into smaller pieces using a pneumatic rivet buster. All drummed waste will be taken off site for dispsoal and the tank taken for recycling. This quote does not include any electrical work and assumes that the tank system will be disconnected from the electrical system, locked out/tagged out, and de energized prior to crew mobilization. This quote uses Los Angeles County prevailing wage rates (determination SC-023-102-2). This quote is an estimate of time, materials, and disposal required; actuals will be billed at the quoted rates.

Waste Estimate:
(1) 275-gallon tote and (2) 55-gallon steel drums of diesel fuel (FB1) (2) 55-gallon steel drums of rinse water and residual diesel (CNOS) (1) 55-gallon steel drum of PPE and non recyclable tank debris Steel tank pieces to be taken for scrap
July 27, 2026
Clean Harbors Quote #5355347

Page 3 of 13 ends

“People and Technology Creating a Safer, Cleaner Environment”

QUOTE SUMMARY
Description Amount
TASK 1: MOBE AND DEMOBE (NON-PREVAILINGWAGE) $2,319.44
TASK 2: ONSITE TIME(PREVAILINGWAGE) $4,547.40
TASK 3: SALE OF MATERIALS (ESTIMATED) $875.00
TASK 4: DRUM DISPOSAL (ESTIMATED) $1,636.00
Subtotal $9,377.84
Estimated Recovery Fee $2,653.93
Estimated Waste Fee $7.72
Estimated CARRAA Fee $750.23
QUOTE TOTAL $12,789.72
July 27, 2026
Clean Harbors Quote #5355347

Page 4 of 13 ends

“People and Technology Creating a Safer, Cleaner Environment” TASK 1: MOBE AND DEMOBE (NON-PREVAILINGWAGE)
Amount Description Qty/UOM Days Unit Price Extended Total 1 Equipment Operator 2 hour 1 $82.00 $164.00
1 Equipment Operator, Overtime 2 hour 1 $123.00 $246.00 2 Field Technician 2 hour 1 $68.00 $272.00
2 Field Technician Overtime 2 hour 1 $102.00 $408.00
1 Foreman 2 hour 1 $79.00 $158.00
1 Foreman Overtime 2 hour 1 $118.50 $237.00
1 Pickup/Van/Car/Crew Cab 1 day n/a $290.00 $290.00
1 Stake Body/Utility Truck 1 day n/a $332.00 $332.00
2 Mileage Charge for Light Duty /
Support Vehicles
94 miles n/a $1.13 $212.44
Total $2,319.44
TASK 1: TOTAL ESTIMATE $2,319.44
Estimated Recovery Fee $656.40
Estimated CARRAA Fee $185.56
Estimated total, including Fees $3,161.40
TASK 2: ONSITE TIME(PREVAILINGWAGE)
Amount Description Qty/UOM Days Unit Price Extended Total 1 Equipment Operator 6 hour 1 $99.53 $597.18
1 Equipment Operator, Overtime 2 hour 1 $131.46 $262.92 2 Field Technician 6 hour 1 $99.53 $1,194.36
2 Field Technician Overtime 2 hour *1 $131.46 $525.84
1 Foreman 6 hour 1 $99.53 $597.18
1 Foreman Overtime 2 hour *1 $131.46 $262.92
1 3000psi Hot Water Pressure
Washer
1 day n/a $325.00 $325.00
1 Air Compressor 175-185 CFM 1 day n/a $218.00 $218.00
2 Hose - Suction, 2 in X 25 ft 1 day n/a $10.00 $20.00
4 Modified Level D (Tyvek and
Boots)
1 each n/a $20.00 $80.00
1 Pump - Double Diaphragm, 2 in 1 day n/a $110.00 $110.00 4 Gloves - Impact and Cut Resistant 1 pair n/a $25.00 $100.00 July 27, 2026
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“People and Technology Creating a Safer, Cleaner Environment” Amount Description Qty/UOM Days Unit Price Extended Total 1 Misc. Handtools 1 day n/a $53.00 $53.00
1 Pneumatic Rivet Buster 1 day n/a $50.00 $50.00
1 Poly Sheet, 6mil 20ft x 100ft 1 each n/a $139.00 $139.00 1 Simple Green Degreaser 1 gallon n/a $12.00 $12.00
Total $4,547.40
*
Includes portal-to-portal travel time
TASK 2: TOTAL ESTIMATE $4,547.40
Estimated Recovery Fee $1,286.91
Estimated CARRAA Fee $363.79
Estimated total, including Fees $6,198.11
TASK 3: SALE OF MATERIALS (ESTIMATED)
Amount Description Qty/UOM Days Unit Price Extended Total 1 275G / 1100 L Recondition Poly
TOTE, DOT Rated
1 each n/a $365.00 $365.00
5 55 G / 205 L Steel Drum,
Reconditioned 1A2/Y1.2/100
(17-H)
1 each n/a $102.00 $510.00
Total $875.00
TASK 3: TOTAL ESTIMATE $875.00
Estimated Recovery Fee $247.63
Estimated CARRAA Fee $70.00
Estimated total, including Fees $1,192.63
TASK 4: DRUM DISPOSAL (ESTIMATED)

DISPOSAL
Profile/Waste Code Waste Description Qty UOM Price Total CNO NON HAZARDOUS SOLID 1 55 gallon drum $152.00 $152.00 CNOS NON HAZARDOUS SEMI-SOLIDS 2 55 gallon drum $182.00 $364.00 July 27, 2026
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“People and Technology Creating a Safer, Cleaner Environment” Profile/Waste Code Waste Description Qty UOM Price Total FB1 LIQUID FOR FUEL 2 55 gallon drum $108.00 $216.00
FB1 LIQUID FOR FUEL 1 tote tank < 300g $539.00 $539.00
Total $1,271.00

TRANSPORTATION
Dispatch Location Qty Price UOM Total
Los Angeles, CA ServiceCenter 9 $37.00 container *$365.00 *Minimum charge $365.00 per trip.

A demurrage charge of $115.00 per hour will apply as follows:

Number of
Containers
Allowable
Loading Time
1 to 10 0.5 hour(s)
11 to 15 0.75 hour(s)
16 to 25 1 hour(s)
26 to 35 1.25 hour(s)
36 to 40 1.5 hour(s)
41 to 45 1.5 hour(s)
46 to 50 1.75 hour(s)
51 to 80 2 hour(s)
TASK 4: TOTAL ESTIMATE $1,636.00
Estimated Recovery Fee $462.99
Estimated Waste Fee $7.72
Estimated CARRAA Fee $130.88
Estimated total, including Fees $2,237.59

WASTE CLASSIFICATIONS SPECIFICATIONS
Waste Code Description
CNO Non Hazardous Solid
Non-pourable at 70°F
No free liquid
Must be able to pass (paint filter/penetration) tests
Must be able to be landfilled
Biodegrade-able absorbents will be stabilized prior to land No herbicide, pesticides, or cyanides
Source of PCB < 50 ppm
PRIMARY DISPOSAL METHOD: NON HAZARDOUS LANDFILL
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WASTE CLASSIFICATIONS SPECIFICATIONS
Waste Code Description
CNO Non Hazardous Solid
**********************************************
No Free Liquid
Non-hazardous
Biodegrade-able absorbents will be stabilized prior to land No PCB
pH – 2.1 to 12.4
PRIMARY DISPOSAL METHOD: NON HAZARDOUS LANDFARM
CNOS Non Hazardous Semi-Solids
Must be able to be landfilled
No herbicides, pesticides, or cyanides
Source of PCB < 50 ppm
Flash point over 140°F
PRIMARY DISPOSAL METHOD: NON HAZARDOUS LANDFILL
*********************************************
Non-hazardous
Must be biodegradable
No PCB
pH – 2.1 to 12.4
PRIMARY DISPOSAL METHOD: NON HAZARDOUS LANDFARM
FB1 Liquid For Fuel
Example: paint thinner, solvents
Less than 4 inches of dispersible sludge
Less than 5 percent halogens/sulfur
Source of PCB < 50 ppm
Greater than 10,000 BTU's
No pesticides
No debris
Low viscosity (e.g. thinners)
Must not set-up with water or with organic solvents
PRIMARY DISPOSAL METHOD: FUEL BLENDING/INCINERATION

GENERAL CONDITIONS
• Except where superseded by an existing services agreement the following terms and conditions apply to this quoted business.
• The customer hereby acknowledges that the estimated cost is based upon a preliminary appraisal by a Clean Harbors Representative, and that the amount invoiced by Clean Harbors will be based upon labor and materials actually expended in performing the scope of work. Any changes in the scope will be billed on a time and materials basis.

July 27, 2026
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GENERAL CONDITIONS
• Clean Harbors guarantees to hold these prices firm for 30 days. • Terms: Net 30 Days
• For work to begin we ask that you acknowledge the quotation with a signature and provide the appropriate purchase order number. Where modifications to the scope of services become necessary, Clean Harbors will notify the customer promptly and obtain customer authorization for such modifications and a revised contract price will be established in order to finish the project.
• This proposal is contingent on the customer providing full and complete access to the site.

Customer represents and warrants to Clean Harbors that the customer has the legal right, title and interest necessary to provide access to the site. In addition, customer warrants that it has supplied Clean Harbors complete and accurate information regarding the site, subsurface conditions, utility locations, site ownership, hazardous materials or wastes and other substances or hazards likely to be present and any other reports, documentation or information concerning the scope of work.
• Interest will be charged at 1.5% per month or the maximum allowed by law for all past due amounts.
• Disposal will be managed within the Clean Harbors Network of Approved Facilities. • Local, state and federal fees/taxes applying to the generating location/receiving facilities are not included in disposal pricing and will be added to each invoice as applicable. • Materials subject to additional charges if they do not conform to the listed specifications. • A Profile Approval Fee of $125 and Profile Recertification fee of $35 for recertification will be charged upon profile approval or recertification.
• Clean Harbors supports many invoice delivery options (E-mail, Electronic Invoicing, EDI, Etc.).

Pricing is based on Clean Harbors' standard invoice delivery method of E-mail. If another delivery method is required there could be an additional service fee per invoice. Any alternate delivery methods must be reviewed and approved by Clean Harbors prior to acceptance and implementation.
• A variable Recovery Fee (that fluctuates with the DOE national average diesel price), currently at 28.3%, will be applied to the total invoice. For more information regarding our recovery fee calculation please go to: www.cleanharbors.com/contact-us/customer-resources. • Pickups that require same day or next day service may be subject to additional charges. • Pickups cancelled within 72 hours of scheduling will be subject to cancellation charges. • Transportation charges to the final disposal facility will be charged in addition to local transportation to our truck to truck hub/local facility and will vary with logistics and routing. • Time over eight (8) hours in the normal workday and all day Saturday is considered overtime and will be billed at 1.5 times the applicable straight time rate for all billable personnel unless otherwise quoted. Sunday and Holidays are considered premium time and will be billed at 2.0 times the applicable straight time rate for all billable personnel unless otherwise quoted.

July 27, 2026
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GENERAL CONDITIONS
• This proposal is submitted contingent upon the right to negotiate mutually acceptable contract terms and conditions, which are reflective of the work contemplated, and an equitable distribution of the risks involved therein. In the event that such agreement cannot be reached, Clean Harbors reserves the right to decline to enter into such an agreement without prejudice or penalty.
• In the event that legal or other action is required to collect unpaid invoice balances, Customer agrees to pay all costs of collection, including reasonable attorneys' fees, and agrees to the jurisdiction of the Commonwealth of Massachusetts.
• E-Manifests: EPA Requires electronic filing and reporting of manifest. To cover the cost of the E-Manifest and administrative cost of entering manifest into the system and managing the data, Clean Harbors will charge $27 per manifest on every invoice. • CA Fuel Surcharge: Due to the California Road Repair and Accountability Act of 2017 (CARRAA) and other state taxes, the higher CARB diesel regulations, and other unique fuel capacity and distribution factors, the cost of fuel continues to increase significantly in the State of California. To off-set these extra costs, Clean Harbors is implementing a variable CARRAA/CARB Fee on every invoice for a California generator, which is currently at 8.00%. • Unless specifically noted, these rates are not valid where Prevailing Wages and / or certified payroll apply. Any Prevailing Wage rates will be quoted on a case-by-case basis. • Customer will be responsible for providing water on site. If not provided, additional charges will apply.

July 27, 2026
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ACKNOWLEDGEMENT
Your signature below indicates your acceptance of the pricing and terms detailed in the quote above, and the Field Services Agreement in the following pages.

Thank you for the opportunity to be of service.

CUSTOMER’S AUTHORIZED

REPRESENTATIVE OR AGENT
Clean Harbors Environmental Services, Inc.

Signature Signature
Print Name Print Name
Date Date
Phone
Purchase Order Number
Customer Insurance Carrier
July 27, 2026
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FIELD SERVICES AGREEMENT
The Customer acknowledges that the estimated cost is based on a preliminary on-site appraisal by the Clean Harbors Environmental Services, Inc. (“Clean Harbors”) field representative and that the amount invoiced by Clean Harbors will be based on labor and materials actually expended in performing the Scope of Work. Any changes in the Scope of Work will be billed in addition to the estimated cost specified above. Customer hereby assigns to Clean Harbors all rights to any insurance payments that Customer may be entitled to receive to pay for the Services provided under this Field Services Agreement and hereby authorizes its insurance company or agent to pay Clean Harbors directly. Customer agrees that all charges that are not paid to Clean Harbors by its insurance company will be paid by the Customer.

This Field Services Agreement establishes the terms and conditions under which Clean Harbors agrees to provide, and Customer agrees to pay for, Services.

In consideration of the mutual covenants contained herein, and for other good consideration, the receipt and sufficiency of which is hereby acknowledged, the parties have caused this Agreement to be executed by their duly authorized representative as of the date first written below.

STANDARD TERMS AND CONDITIONS

1. Clean Harbors shall provide all labor, materials, tools, equipment and subcontracted items necessary to perform the Services described in the Scope of Work. Clean Harbors represents that it is properly licensed, possesses the requisite skills and shall perform the work in a professional and workmanlike manner.

2. Customer shall provide full and complete information regarding the site, surface and subsurface conditions, utility locations, site ownership, contractor access, hazardous materials or wastes and other substances or hazards likely to be present and any other reports, documentation or information concerning the site or Scope of Work which may reasonably be provided to Clean Harbors. Customer represents and warrants to Clean Harbors that Customer has the requisite legal right, title, and interest necessary to provide access to the job site.

3. Clean Harbors shall procure and maintain at its own expense during the term of this Agreement the following insurance coverages:

Worker's Compensation: Statutory
Employer’s Liability: $2,000,000
General Commercial Liability: $2 million per occurrence $4 million aggregate
Automobile: $5 million combined single limit
Contractors Pollution Liability: $10 million each Claim $10 million all Claims
The Customer agrees that Clean Harbors, liability under this Agreement and Scope of Work shall not exceed the value of this contract, or the amount paid to Clean Harbors by Customer, whichever is less.

4. The payment terms set forth herein are contingent upon the approval of Clean Harbors’ Credit Department. In the event of a change in Customer’s financial condition, Clean Harbors reserves the right to alter, change, or modify payment terms, and to immediately stop work. The failure of Clean Harbors to exercise its rights under this article at any time shall not constitute a waiver of Clean Harbors’ continuing right to do so. Payment of the total estimated cost is required prior to performance of any service by Clean Harbors unless other payment terms have been established by the parties.

Clean Harbors' standard terms of payment to approved accounts are net fifteen (15) days from the date of invoice. Interest shall accrue at the rate of one and one half (1.5%) percent per month, or at the maximum rate allowed by law, after fifteen (15) days. In the event that legal or other action is required to collect unpaid balances or invoices, Customer agrees to pay all costs of collection, including reasonable attorneys' fees, which may be incurred by Clean Harbors. "Legal or other action" as used above shall include bankruptcy and insolvency proceedings.

Customer's obligation to pay the amounts due pursuant to this Agreement shall not be conditioned upon or limited by the types, amounts or availability of Customer's insurance.

Customer agrees to pay Clean Harbors in accordance with Clean Harbors' published Rate Schedule ("Rates") for any litigation support or testimony provided by Clean Harbors in connection with, or arising out of, the work performed by Clean Harbors hereunder.

5. In the event that work is suspended or terminated for any reason prior to the completion of the Scope of Work, Customer agrees to pay for labor, equipment, materials, disposal and other costs incurred by Clean Harbors at the Rates and for reasonable demobilization costs.

6. Customer agrees that Clean Harbors shall not be responsible for pre-existing contamination at the job location, natural resource damage, or for indirect, incidental, consequential or special damages, including loss of use or lost profits, resulting from or arising out of the performance of the Scope of Work by Clean Harbors, its employees, agents and/or subcontractors.

7. The performance of this Agreement, except for the payment of money for Services already rendered, may be suspended by either party in the event performance of this Agreement is prevented by a cause or causes beyond the reasonable control of such parties. Such causes shall include but not be limited to: acts of God, acts of war, riot, fire, explosion, accidents, inclement weather or sabotage, lack of adequate fuel, power, raw materials, labor or transportation facilities; changes in government laws, regulations, orders, or defense requirements; restraining orders, labor disputes, strike, lock-out or injunction (provided that neither party shall be required to settle a labor dispute against its own best judgment). The party which is prevented from performing by a cause beyond its reasonable control shall use its best efforts to eliminate such cause or event.

July 27, 2026
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STANDARD TERMS AND CONDITIONS

8. Clean Harbors agrees to indemnify, save harmless and defend the Customer, its parent, subsidiary and affiliated companies and their respective directors, officers, employees, agents and assigns from and against any and all losses, liabilities, claims, penalties, forfeitures, suits, and the cost and expenses incident thereto (including cost of defense, settlement and reasonable attorneys, fees) which Customer may hereafter incur, become responsible for or pay out as a result of death or bodily injuries to any person, destruction or damage to any property, contamination of or adverse effects on the environment or any violation of applicable federal, state and local laws, regulations, by-laws or ordinances to the extent caused by:
(1) Clean Harbors’ breach of any term or provision of this Agreement, or (2) the negligence or willful misconduct of Clean Harbors, its employees or agents in the performance of this Agreement.

Customer agrees to indemnify, save harmless and defend Clean Harbors, its parent, subsidiary and affiliated companies and their respective directors, officers, employees, agents and assigns from and against any and all losses liabilities, claims, penalties, forfeitures, suits, and the costs and expenses incident thereto (including costs of defense, settlement and reasonable attorneys' fees) which Clean Harbors may hereafter incur, become responsible for or pay out as a result of death or bodily injuries to any person, destruction or damage to any property, contamination or adverse effects on the environment, or any violation of applicable federal, state and local laws, regulations, by- laws or ordinances to the extent caused by: (1) Customer's breach of any term or provision of this Agreement, or (2) the negligence or willful misconduct of the Customer, its employees or agents in the performance of this Agreement.

Neither party shall be liable to the other for indirect, incidental, consequential, or special damages, including loss of use or lost profits.

9. The terms and conditions of this Agreement and Scope of Work and any Clean Harbors change orders or Clean Harbors' daily work sheets signed by both parties constitute the entire agreement between the parties. Additional, conflicting or different terms on any Purchase Order or other preprinted documents issued by Customer shall be void and are hereby expressly rejected by Clean Harbors. In the event that any portion of this Agreement is invalidated for any reason, the parties agree that all other provisions of this Agreement shall remain in force and effect.

10. Customer's representative or agent represents and warrants to Clean Harbors that it is duly authorized to execute this Agreement on Customer's behalf.

11. The validity, interpretation and performance of this Agreement shall be governed and construed in accordance with the Laws of the Commonwealth of Massachusetts and the parties agree to submit to the jurisdiction of the courts of the Commonwealth of Massachusetts for any disputes arising under this Agreement.

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“People and Technology Creating a Safer, Cleaner Environment” This is an estimate. Charges will be based on actual hours worked. (4) hour minimum applies. Charges are portal-to-portal. Overtime applies before 6:00 a.m., after 5:00 p.m., in excess of (8) hours & Saturday. For all OCIP/CCIP projects written verification of "On Hook" coverage from program is required. This must be received (3) days prior to the job date in order for equipment to be dispatch.

Skyline Crane Rental LLC
PO Box 601
Acton, CA 93510
8188024900
[email protected]
www.Skylinecranerental.com
Estimate

ADDRESS
High Volt Electric
4485 Runway St.

Simi Valley, CA 93063
ESTIMATE # DATE
4594 07/15/2026

PROJECT LOCATION
242 W. Sierra Madre

ACTIVITY QTY RATE AMOUNT
50 Ton AT Full Cwt
Generator removal 5k
8 405.00 3,240.00
Gear Truck 1 655.00 655.00
Long Boom 101 - 120 6 8.00 48.00
Travel Permit 1 125.00 125.00
Fuel / Environmental
14%
1 569.00 569.00
Lift Planning 1 325.00 325.00
Compliance Fee
Certified payroll
1 450.00 450.00
TOTAL $5,412.00
Accepted By Accepted Date

FIRST AMENDMENT TO

CONSTRUCTION AGREEMENT
This First Amendment to Construction Agreement ("Amendment") is entered into as of the date of the last signature below by and between the City of Sierra Madre, a California municipal corporation ("AGENCY"), and Eco Energy Solutions, Inc. dba High Volt Electric, a California corporation ("CONTRACTOR"). AGENCY and CONTRACTOR are sometimes referred to individually as a "Party" and collectively as the "Parties."

RECITALS
A. On May 28, 2026, AGENCY and CONTRACTOR entered into a Construction Agreement for the Supply and Installation of a Stationary Ground-Mounted 150 kW Diesel Generator at the City Hall and Public Safety complex ("Agreement"), with a maximum amount of $330,563.00.

B. The Contract Documents include Bid Item 2 for demolition and removal of the existing generator and pad.

C. CONTRACTOR submitted Change Proposal No. 1 dated July 16, 2026, as subsequently supported by Clean Harbors Quote No. 5355347 dated July 27, 2026, requesting an increase of $27,804.70 and three additional Working Days for work involving the existing diesel fuel tank, remaining fuel, fuel-line system components, and a large steel tube within the generator enclosure.

D. Pursuant to Article XIII of the Agreement, the Parties desire to define the authorized additional work and amend the compensation and Contract Time on the terms stated below.

NOW, THEREFORE, in consideration of the mutual covenants stated herein, the Parties agree as follows:

AMENDMENTS

1. AUTHORIZED ADDITIONAL WORK: Article II, Scope of Work, of the Agreement is amended to add the work described in Exhibit A, attached hereto and incorporated by this reference ("Additional Work"). CONTRACTOR shall perform only the Additional Work stated in Exhibit A, which is the complete scope authorized by this Amendment. The Additional Work does not include demolition or removal of the existing generator or pad, which remains included in Bid Item 2, or any other labor, materials, equipment, or services already required by the Agreement.

2. COMPENSATION: The first paragraph of Article III. A of the Agreement is amended to read as follows, with underlined text denoting additions and struck-through text denoting deletions:

A. CONTRACTOR agrees to receive and accept the prices set forth in the Bid Proposal and Bid Schedule, as amended by the First Amendment to Construction Agreement, as full compensation for furnishing all materials, performing all work, and fulfilling all obligations hereunder. In no event shall the total compensation and costs payable to CONTRACTOR under the Agreement exceed $358,367.70 (Three Hundred Fifty-Eight Thousand Three Hundred Sixty-Seven Dollars and Seventy Cents), unless specifically approved in advance and in writing by AGENCY.
431658.1
The maximum increase authorized by this Amendment is $27,804.70. This amount is an allinclusive, not-to-exceed amount covering all labor, supervision, equipment, crane support, subcontractors, fuel handling, transportation, waste handling, disposal or recycling, taxes, fees, surcharges, markups, overhead, profit, bonds, insurance, and all other costs required to complete the Additional Work. CONTRACTOR is responsible for any subcontractor or vendor costs exceeding this amount.

3. CONTRACT TIME: Section B1.03, Contract Period/Construction Completion Date, of the Contract Documents is amended by replacing "240 WORKING DAYS" with "243 WORKING DAYS." The three-Working-Day extension is the complete time adjustment for the Additional Work.

4. DISPOSAL AND RECYCLING RECORDS: CONTRACTOR shall use properly authorized transporters and disposal or recycling facilities and shall comply with all applicable requirements governing the materials removed. Before AGENCY pays costs attributed to disposal or recycling, CONTRACTOR shall provide copies of the records issued for that work, including any completed waste manifest or electronic manifest confirmation and any disposal-facility or recycling receipt, as applicable.

5. SUPPORTING PROPOSAL AND THIRD-PARTY TERMS: Change Proposal No. 1 and its supporting estimates document the basis for CONTRACTOR's request but do not expand the scope or amount authorized by this Amendment. No term, condition, exclusion, indemnity, payment term, venue provision, or variable pricing provision contained in a subcontractor or vendor quotation is incorporated into the Agreement or binds AGENCY. CONTRACTOR remains solely responsible for its subcontractors and vendors.

6. BONDS AND INSURANCE: All bonds and insurance required by the Agreement remain in effect and apply to the Additional Work. Before beginning the Additional Work, CONTRACTOR shall provide any bond rider, surety consent, or updated evidence of insurance requested by AGENCY.

7. ORDER OF PRECEDENCE: This Amendment controls over the Agreement only to the extent expressly stated herein. The Agreement controls over Change Proposal No. 1 and all supporting subcontractor or vendor documents. Exhibit A controls over any inconsistent description of the Additional Work in those supporting documents.

8. REMAINING TERMS: Except as expressly amended herein, all terms and conditions of the Agreement remain unchanged and in full force and effect.

9. EFFECTIVE DATE: This Amendment takes effect on the date of the last signature below.

10. SEVERABILITY: If any provision of this Amendment is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions shall continue in full force and effect.
431658.1
IN WITNESS WHEREOF, the Parties have caused their duly authorized representatives to execute this Amendment.
"AGENCY"
City of Sierra Madre
By: ______________________________
Printed: Michael Bruckner
Title: City Manager
Date: ______________________________
"CONTRACTOR"
Eco Energy Solutions, Inc. dba High Volt Electric
By: ______________________________
Printed: Karo Gyonjyan
Title: President
Date: ______________________________
Attest:

By: ______________________________
Printed: Laura Aguilar
Title: City Clerk
Date: ______________________________
Approved as to Form:

By: ______________________________
Printed: Aleks R. Giragosian
Title: City Attorney
Date: ______________________________
(EXECUTE IN DUPLICATE)
431658.1

EXHIBIT A

AUTHORIZED ADDITIONAL WORK
Project: City Hall Emergency Generator Replacement Project City Project Numbers: CIP No. FA-26004; Tyler Project No. FC82604 Contractor: Eco Energy Solutions, Inc. dba High Volt Electric A. SCOPE

1. Safely disconnect, isolate, de-energize, and lock out/tag out the existing fuel-tank system to the extent required for the Additional Work.

2. Pump, containerize, remove, transport, and lawfully dispose of the diesel fuel remaining in the existing 500-gallon aboveground tank and connected system.

3. Drain, disconnect, dismantle, and remove the associated fuel-line system components, pumps, lines, and dispenser components, as applicable to the existing system.

4. Clean the existing tank, collect and containerize the resulting wastewater, dismantle or cut the tank as needed for removal, and lawfully recycle or dispose of the tank.

5. Remove and lawfully recycle or dispose of the large steel tube located within the generator enclosure.

6. Handle, transport, and lawfully dispose of wastewater, contaminated protective equipment, and debris generated by the Additional Work through properly authorized transporters and facilities.

7. Provide incremental crane support only to the extent necessary to perform Items 1 through 6. Crane work for demolition or removal of the existing generator or pad is excluded.

8. Leave the affected work area clean, safe, and ready for completion of the Work required by the Agreement.

B. COMPENSATION AND TIME

1. Maximum increase: $27,804.70, all-inclusive and not to exceed.

2. Contract Time extension: three Working Days, increasing the Contract Time from 240 to 243 Working Days.

C. REQUIRED RECORDS

1. Copies of completed waste manifests or electronic manifest confirmations and disposal or recycling receipts issued for the fuel, wastewater, tank, fuel-line components, steel tube, and related materials, as applicable.

D. EXCLUSIONS

1. Demolition or removal of the existing generator or pad and all other work already required by the Agreement.

2. Any additional compensation, contingency, or time extension not expressly stated in this Amendment.

3. Terms and conditions contained in supporting subcontractor or vendor quotations.

CITY OF
SIERRA
MADRE

STAFF REPORT

CITY MANAGER'S OFFICE
DATE: September 8, 2026
TO: Honorable Mayor and City Council
FROM: Miguel Hernandez, Assistant City Manager
SUBJECT: Resolution No. 26-87 Appointing Jerry Price as Interim Police Chief

RECOMMENDATION
It is recommended that the City Council adopt the Resolution No. 26-87 appointing Jerry Price as Interim Police Chief.

SUMMARY
The City of Sierra Madre is currently recruiting for a permanent Police Chief. To maintain continuity of Police Department operations during the recruitment process, the City Manager intends on appointing Jerry Price, a retired annuitant with prior experience as a Police Chief, to serve as Interim Police Chief. The proposed resolution ratifies the appointment.

DISCUSSION & ANALYSIS
The City of Sierra Madre is in the process of recruiting to fill the vacant position of Police Chief and during such recruitment, the City of Sierra Madre desires to appoint a person with specialized skills qualified to fill the position in order to prevent stoppage of public business and continue the City's municipal operations during the recruitment and selection process for a permanent appointment.

Mr. Price is a veteran law enforcement executive with more than 30 years of municipal policing experience, including nearly a decade as Chief of Police for the City of La Habra. He began his law enforcement career with the La Habra Police Department in 1991 and rose through the ranks from Police Officer to Chief of Police. As Chief, he led a full-service department of more than 100 employees serving a community of more than 62,000 residents and managed an annual budget exceeding $20 million. His career includes extensive experience in patrol operations, criminal investigations, professional standards, personnel and labor relations, emergency response, and community policing.

Price holds a Master of Arts in Public Administration from Cal Poly Pomona and a Bachelor of Science in Organizational Leadership from Azusa Pacific University. He holds California POST Executive, Management, and Supervisory Certificates and has completed advanced executive leadership training through POST and the Senior Management Institute for Police.

Mr. Price is a retiree under the California Public Employees' Retirement System (CalPERS) and is subject to the provisions of Government Code Sections 7522.56 and 21221(h). Under state law, an individual receiving a pension benefit from a public retirement system may only be employed by a public agency in the same retirement system for certain specified reasons, including during the availability of the position because of leave of absence and deemed by the Council to require specialized skills or during an emergency to prevent stoppage of public business.

State law also imposes a limit of 960 hours worked in a fiscal year, and the hourly rate must be no more than the employer’s maximum salary for comparable employees, divided by 173.333.

Mr. Price is tentatively scheduled to begin on October 5, 2026, working 20 to 30 hours a week at an hourly rate of $121.11 (Step 10). Finally, the City Council must approve the appointment as an action item at a public meeting which is accomplished by Resolution No. 26-87 for the City Council's consideration.

STRATEGIC PLAN RELATIONSHIP
This action supports the City’s goals of Improving Recruitment (Strategy OS 1.1) and Retention (Strategy OS 1.3).

ENVIRONMENTAL ANALYSIS
CEQA Project, exempt under: 14 CCR 15061(b)(3)- common sense exemption, because it can be seen with certainty that there is no possibility that the activity may have a significant effect on the environment

FISCAL IMPACT
The position of Police Chief is budgeted in the Fiscal Year 2026-27 Budget.

Approved by:
___________________________
Michael Bruckner
City Manager
Attachments
2026-09-08 Resolution 26-87 Appointing Interim Police Chief_Jerry Price (Updated).pdf 455367.1
13532446.1 SI020-098
RESOLUTION NO. 26-87

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

SIERRA MADRE, CALIFORNIA, APPOINTING INTERIM

POLICE CHIEF JERRY PRICE

RECITALS
WHEREAS, the Chief of Police of the City of Sierra Madre (“City”) is currently on a leave of absence and during this time, the City desires to appoint a person with specialized skills qualified to fill the position on an interim basis to prevent stoppage of public business and continue municipal operations during the recruitment and to provide transitional coverage; and
WHEREAS, the City Manager has appointed a California Public Employees’ Retirement System (CalPERS) retired annuitant, Jerry Price (“Employee”) to the position of Interim Police Chief on an interim basis, pursuant to Government Code Section 21221, subd. (h); and
WHEREAS, Government Code sections 7522.56 and 21221, subd. (h) authorize the appointment of a retired annuitant, subject to specified statutory requirements.

THEREFORE, THE CITY COUNCIL OF THE CITY OF SIERRA MADRE, CALIFORNIA, DOES RESOLVE AS FOLLOWS:

SECTION 1. Recitals. The Recitals above are true and correct and incorporated herein by reference.

SECTION 2. Appointment. The City Council hereby appoints Jerry Price to the position of Interim Police Chief, consistent with the requirements of Government Code section 21221, subd. (h).

SECTION 3. CalPERS Request. The City Council of the City of Sierra Madre requests that CalPERS approve employment of CalPERS annuitant, Jerry Price, to perform specialized services of the position on an interim basis and for a limited duration, which shall not exceed 960 hours per fiscal year, as necessary.

SECTION 4. Severability. If any sections, subsections, subdivisions, paragraph, sentence, clause or phrase of this Resolution or any part hereof or exhibit hereto is for any reason held to be invalid, such invalidity shall not affect the validity of the remaining portions of this Resolution or any part thereof or exhibit thereto. The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause or phrase hereof, irrespective of the fact that anyone or more sections, subsections, subdivisions, paragraph, sentences, clauses or phrases be declared invalid.
455367.1
13532446.1 SI020-098
SECTION 5. Certification. Pursuant to Government Code Section 36932, the City Clerk shall certify the passage, approval, and adoption of this Resolution by the City Council.

SECTION 6. Effective Date. This Resolution shall take effect immediately upon adoption.

PASSED, APPROVED, AND ADOPTED this 8
th day of September, 2026.
__________________________
Kristine Lowe, Mayor
I HEREBY CERTIFY the foregoing Resolution was duly passed, approved, and adopted by the City Council of the City of Sierra Madre, California, at a meeting held on the 8
th day of September, 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAINED:
___________________________
Laura Aguilar, City Clerk
Approved as to form:
____________________________
Aleks Giragosian, City Attorney

CITY OF
SIERRA
MADRE

STAFF REPORT

PLANNING & COMMUNITY PRESERVATION
DATE: September 8, 2026
TO: Honorable Mayor and City Council
FROM: Clare Lin, Director of Planning & Community Preservation By: Greg Silva, Code Enforcement Officer
SUBJECT:

Resolution No. 26-89 Directing the County Auditor-Controller to Continue Placing the Direct Assessment Charges Onto the Current Tax Roll Against the Property Located at 737 Alta Vista Drive to Recover the City's Public Nuisance Abatement Expenses

RECOMMENDATION
It is recommended that the City Council approve Resolution No. 26-89 directing the County Auditor-Controller to continue placing the direct assessment charges onto the current tax roll against the property located at 737 Alta Vista Drive to recover the City’s expenses.

SUMMARY
Resolution No. 26-89 would direct the Los Angeles County Auditor-Controller to continue placing a direct assessment on the current property tax roll for the property located at 737 Alta Vista Drive, Sierra Madre, California 91024 ("Property"), to recover the City’s previously confirmed public nuisance abatement expenses totaling $18,003.

On August 26, 2024, the City obtained an inspection and abatement warrant from the Los Angeles County Superior Court to abate public nuisances at the Property. In carrying out the abatement, the City incurred $18,003 in administrative, contractual, and legal expenses. The Sierra Madre Municipal Code authorizes the City, under specified circumstances, to recover public nuisance abatement costs through a special assessment against the affected property.

On October 8, 2024, the City Council adopted Resolution No. 24-62, confirming the City’s abatement expenses and authorizing staff to record a special assessment against the Property to recover those costs. Approval of Resolution No. 26-89 will authorize and direct the Los Angeles County Auditor-Controller to continue placing the direct assessment on the current property tax roll until the City’s outstanding public nuisance abatement expenses are recovered.

DISCUSSION & ANALYSIS
Background:

As early as 2019, the City received neighbor complaints about the condition of the Property. Code enforcement staff visited the home to find it had been abandoned and that overgrown vegetation surrounded the lot. The City contacted the owner on numerous occasions with little success.

On August 9, 2024, the City received a complaint from a neighboring resident claiming that a black bear was living at the Property and a foul smell was emanating from the shed and residence. On August 14, 2024, the City informed the California Department of Fish and Wildlife (“DFW”), who responded the following day by entering the Property in an attempt to capture the bear. The DFW officers did not find the bear, but they did find decaying food, feces, and animals corpses strewn about the shed and house.

On August 15, 2024, the City’s Code Enforcement Officer issued a Notice of Nuisance Abatement Action stating that the City would be seeking judicial authority to: (1) remove any combustible rubbish, including dry weeds, dead plants, and overgrown vegetation and tree branches in close proximity to the home; (2) clear the interior of the home of any decaying food, feces, animal corpses, or other biological hazards; and (3) secure the home by boarding up the doors and windows.

Public Nuisance Abatement:

The Sierra Madre Municipal Code ("SMMC") provides multiple code enforcement options, including traditional public nuisance abatement under SMMC Chapter 8.16 and summary abatement under SMMC Chapter 8.12.

SMMC 8.12.150(A) provides for summary abatement to address the accumulation of garbage or refuse, "if the public health officer makes a report to the City Manager that a person at a specific address in the city is maintaining a nuisance.” On August 22, 2024, an officer of the Los Angeles County Public Health Department issued an Official Inspection Report determining that the nuisance on the Property was a public health hazard. Included as Attachment A is a copy of the Official Inspection Report.

Under SMMC 8.12.150(B)-(C), the City Manager is authorized to abate the public nuisance using City resources if the property owner fails to act within 10 days of the date of notice. On August 22, 2024, the property owner was provided a copy of the Official Inspection Report and notice of the need to abate the public nuisance. He failed to act within the allotted time, and the City scheduled an abatement on September 5 and September 6.

The City contracted with Emergency Response Crime Scene Cleaning to (a) remove trash, debris, and rodent droppings from floors, (b) cut and remove contaminated sections of carpet, (c) remove and dispose of food waste, (d) remove spider webs, (e) apply chemical deodorizers, and (f) transport and dispose of waste. The City contracted Green Sapling Tree Service to (a) install plywood barriers to any entrance and opening, (b) elevate tree branches to maintain clearances of 6-10 feet from the ground, and (c) reduce weeds and manage vegetation on sloped areas.

Costs Incurred:

Emergency Response Crime Scene Cleaning’s invoice for services totaled $6,500. Green Sapling Tree Service’s invoice for services totaled $5,750. Code Enforcement staff estimates incurring $865 in employee related expenses. The legal expenses to investigate and draft an application for an administrative inspection and abatement warrant, as well as the cost to file the application and the return on the application in court, $4,888.

Cost Recovery:

SMMC 8.12.150(D) states, “the charge or cost of removal of the abatement of the nuisance by the city shall constitute a lien against the property occupied by the person maintaining the nuisance and a personal obligation against the owner of the property pursuant to Section 38773 of the California Government Code.” Government Code section 38773 states, “the legislative body may provide for the summary abatement of any nuisance at the expense of the persons creating, causing, committing, or maintaining it and by ordinance may make the expense of abatement of nuisances a lien against the property on which it is maintained and a personal obligation against the property owner, in accordance with Section 38773.1 or 38773.5.” Government Code section 38773.5 authorizes the City to adopt an ordinance to establish the procedure to record a special assessment against a property and to recover attorneys’ fees.

SMMC Chapter 8.12 is silent on the procedure to record a special assessment lien, but SMMC Chapter 8.16 authorizes the City to record a special assessment against a property for the type of “site nuisances” described above. SMMC Section 8.16.120 provides, “at the time and place fixed for receiving and considering the report [on abatement costs], the [city council] … shall hear and pass upon the report of the city engineer together with any objections or protests. Thereupon the directing body may make such revision, correction or modification in the report as it may deem just, after which by resolution the report, as submitted or as revised, corrected or modified, shall be confirmed.” This staff report is intended as the report on abatement costs for purposes of SMMC Section

8.16.120. Resolution No. 24-62, included hereto as Attachment 2, is the City Council's formal approval of the amounts to be assessed and/or lien against the Property.

On October 8, 2024, the City Council adopted Resolution No. 24-62, confirming the City’s public nuisance abatement expenses and authorizing a special assessment and/or lien against the Property to recover those costs.

The Resolution constitutes the City Council’s formal approval of the amount to be assessed against and/or secured by a lien on the Property.

Current Action:

To continue collecting the special assessment previously authorized by the City Council, the City must submit a resolution to the Los Angeles County Auditor-Controller directing the County to place the direct assessment on the current secured property tax roll. Resolution No. 26-89 would authorize and direct the Los Angeles County AuditorController to continue placing the abatement cost of $18,003, annual setup fee $250, annual process $51 and quarterly charge $13 direct assessment against the Property at 737 Alta Vista Drive on the current secured property tax roll.

The proposed resolution would remain effective through the 2030 tax year, to support continued collection of the assessment. This time period is intended to align with the County’s delinquent secured property tax collection process, under which a property that remains tax-defaulted may become subject to the County’s tax-sale process after the applicable five-year redemption period. The continued direct assessment will provide the City an available mechanism to recover the outstanding public nuisance abatement expenses confirmed through Resolution No. 24-

62. STRATEGIC PLAN RELATIONSHIP
The recommended action directly aligns with the Strategic Plan’s objective of maintaining a safe, secure community and supports Goal 3: Manage the Outdoor Environment in effectively enforcing existing City codes.

ENVIRONMENTAL ANALYSIS
The proposed City Council action is exempt from the California Environmental Quality Act under Class 21 Categorical Exemption (14 CCR 15321) as an action of a regulatory agency to enforce its municipal code.

FISCAL IMPACT
The City incurred $18,003 in administrative, contractual, and legal expenses associated with the abatement. The proposed City Council action will authorize staff to record a special assessment and/or lien against the Property to recover the City’s expenses.

Approved by:
___________________________
Michael Bruckner
City Manager
Attachments
Attachment 1 - Resolution No. 26-89
Attachment 2 - Resolution No. 24-62
RESOLUTION NO. 26-89

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

SIERRA MADRE, CALIFORNIA, DIRECTING THE COUNTY

AUDITOR-CONTROLLER TO CONTINUE PLACING THE

DIRECT ASSESSMENT CHARGES ONTO THE CURRENT
TAX ROLL AGAINST THE PROPERTY LOCATED AT 737
ALTA VISTA DRIVE TO RECOVER THE CITY’S PUBLIC

NUISANCE ABATEMENT EXPENSES

RECITALS
WHEREAS, on August 26, 2024, the City obtained an inspection and abatement warrant from Los Angeles County Superior Court to abate the public nuisances at the property located at 737 Alta Vista Drive, Sierra Madre, California 91024 (“Property”); WHEREAS, the City incurred $18,003 in administrative, contractual, and legal expenses associated with the public nuisance abatement; WHEREAS, the City desires to recover its public nuisance abatement expenses under Sierra Madre Municipal Code Chapters 8.12 and 8.16 and Government Code sections 38773.1 or 38773.5 by recording a special assessment and/or lien against the Property;
WHEREAS, on October 8, 2024, the City Council adopted Resolution No. 24-62, confirming the City’s public nuisance abatement expenses and authorizing a special assessment and/or lien against the Property to recover those costs; WHEREAS, the Los Angeles County Auditor-Controller acts as the City’s collection agent for direct assessments placed on the secured property tax roll and requires a resolution or ordinance from the City Council directing placement of the direct assessment on the current tax roll;
WHEREAS, the direct assessment to be placed against the Property consists of $18,003 in abatement costs, a $250 annual account setup fee, a $51 annual processing fee, and a $13 quarterly charge, for a total assessment of $18,317; and WHEREAS, the City Council desires to direct the Los Angeles County AuditorController to continue placing the direct assessment against the Property on the secured property tax roll through the 2030 tax year.

THEREFORE, THE CITY COUNCIL OF THE CITY OF SIERRA MADRE, CALIFORNIA, DOES RESOLVE AS FOLLOWS:

SECTION 1. Recitals. The Recitals above are true and correct and incorporated herein by reference.

SECTION 2. Direct Assessment. The City Council requests the County AuditorController to collect the special assessment as a direct assessment against the Property in the same manner and time as County taxes. The City Council also directs the County Auditor-Controller to place the direct assessment charges onto the current tax roll.

SECTION 3. CEQA. This Resolution is exempt from the California Environmental Quality Act under Class 21 Categorical Exemption (14 CCR 15321) as an action of a regulatory agency to enforce its municipal code.

SECTION 5. Certification. Pursuant to Government Code Section 36932, the City Clerk shall certify the passage, approval, and adoption of this Resolution by the City Council.

SECTION 6. Records. Pursuant to Government Code Section 40801, proof of certification and publication shall be entered in the book of Ordinances of the City Council.

SECTION 7. Effective Date. This Resolution shall take effect immediately upon adoption.

PASSED, APPROVED, AND ADOPTED this 8
th day of September 2026.
__________________________
Kristine Lowe, Mayor
I HEREBY CERTIFY the foregoing Resolution was duly passed, approved, and adopted by the City Council of the City of Sierra Madre, California, at a meeting held on the 8
th day of September 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAINED:
___________________________
Laura Aguilar, City Clerk
Approved as to form:
____________________________
Aleks Giragosian, City Attorney

CITY OF
SIERRA
MADRE

STAFF REPORT

FINANCE
DATE: September 8, 2026
TO: Honorable Mayor and City Council
FROM: Sue Spears, City Treasurer
By: Selena Yang, Senior Accountant
SUBJECT: Approval of the Quarterly Treasurer’s Report – Quarter Ending June 30, 2026

RECOMMENDATION
It is recommended that the City Council receive and file the Treasurer’s Report for the cash and investment portfolio for quarter ended June 30, 2026.

SUMMARY
The report covering April 1, 2026 through June 30, 2026 presents the City’s financial position across all funds, summarized investment performance, and affirms compliance with the City’s Investment Policy and all applicable state laws.

DISCUSSION & ANALYSIS
The Treasurer’s report is organized into three main sections:

Cash and Investment Portfolio Summary: This section presents the City’s total cash and investment holding as of June 30, 2026.

Total Cash: $5,328,442.37
Total Investments: $44,506,530.08
Total Portfolio: $49,834,972.45
Cash Balances by Fund: This section provides information of City’s cash activity within each fund.

Bank Reconciliation and Investment Statements: This section contains documents that verifies the reported balance.

STRATEGIC PLAN RELATIONSHIP
Strategy OS 2.2 – Develop and Maintain Long-Term Financial Planning

ENVIRONMENTAL ANALYSIS
Not a CEQA Project under: 14 CCR 15378(b)(4)- government fiscal activities

FISCAL IMPACT
There is no fiscal impat as a result of the recommended action.

Approved by:
___________________________
Michael Bruckner
City Manager
Attachments
Staff Report Attachments Treasurer’s Report – Quarter Ended June 2026.pdf

City of Sierra Madre
Treasurer's Report
Cash Balances by Fund
For the Quarter Ended June 30,2026
Fund Balance Balance
No. Fund 1/1/2026 Receipts Disbursements 3/31/2026
10000 General 12,362,138.32 7,772,395.21 5,020,994.43 15,113,539.10 25001 Homeland Security Fund (45,162.58) 33,983.00 71,329.06 (82,508.64) 26002 Misc Library Grants 53,765.31 34,228.31 - 87,993.62 27001 State Park Dept OGALS Fund (45,534.84) - 4,494.19 (50,029.03) 29007 Targeted State Grants-Library 2,852,618.33 39,418.42 403,283.33 2,488,753.42 32XXX Assessment Districts 1,153,005.14 92,950.96 34,668.75 1,211,287.35 34002 Development Impact Fees 1,094,814.83 11,283.13 - 1,106,097.96 34003 Art In Public Places 28,811.87 296.93 - 29,108.80 35001 DUI Enforcement Grant (4,452.05) 6,453.83 1,878.48 123.30 35003 Police Donations 62,724.38 618.60 40,957.51 22,385.47 35004 PSAF 315,937.93 43,310.71 - 359,248.64
35005 State COPS Grant 49,007.20 505.07 - 49,512.27
35008 Officer Wellness and Mental Health 1,481.29 15.27 - 1,496.56 36002 Fire Department Donations 31,313.61 779.58 5,030.37 27,062.82 37001 Community Arts Commission 6,565.36 67.66 - 6,633.02 37003 Recreation Donations 8,909.55 88.44 1,422.20 7,575.79 37004 Prop A 1,357,738.80 84,841.84 3,208.79 1,439,371.85 37005 Open Space Fund 295,777.57 19,670.27 - 315,447.84 37006 Senior Center 214,611.26 5,007.08 5,053.10 214,565.24 37007 SM Community Foundation 58,894.41 606.96 - 59,501.37 37008 Youth Activity Center 71,137.57 733.14 - 71,870.71 37009 Prop C 431,675.81 63,140.69 - 494,816.50
37010 County Prop A Park Dev (159,645.16) - - (159,645.16) 38001 CA Beverage Container 3,687.94 38.01 - 3,725.95
38002 CDBG (32,321.70) 28,468.00 8,809.75 (12,663.45)
38003 AQMD 54,027.31 4,260.01 - 58,287.32
38004 Environmental Fund 397,245.98 51,248.67 1,618.50 446,876.15 38005 Gas Tax 320,073.47 80,035.77 71,089.24 329,020.00 38006 Bikeway/Sidewalk Fund - 10,122.03 - 10,122.03
38007 Measure R 340,559.72 33,481.52 - 374,041.24
38012 Measure M 624,353.30 40,397.57 - 664,750.87
38013 RMRA 611,058.55 85,329.32 - 696,387.87
38015 Measure W 51,554.61 150,302.96 1,723.00 200,134.57 39002 Library Gift & Memorial 254,211.26 5,849.29 17,080.01 242,980.54 39006 Friends of the Library (5,056.33) 5,095.01 8,813.47 (8,774.79) 39009 Robert Day Trust 766,398.54 7,898.48 - 774,297.02 39010 American Rescue Plan Act 226,236.53 2,331.59 - 228,568.12 40000 Capital Projects Fund 236,747.01 2,438.86 1,156.25 238,029.62 47000 Low & Mod Housing 372,360.37 3,837.53 - 376,197.90 50001 Debt Service 13,337.63 - - 13,337.63
60000 IS-Equip/Veh/Mach Maint 1,069,294.66 135,605.42 101,040.83 1,103,859.25 60001 Internal Svcs - Facilities 910,917.43 155,910.54 198,249.84 868,578.13 60002 Internal Svcs - Admin 916,292.77 258,304.49 259,123.04 915,474.22 60003 Internal Svcs - Technology 511,542.38 296,604.77 281,694.44 526,452.71 60007 IS-Personnel & Risk Mgmt 840,824.70 2,055,501.17 1,636,259.64 1,260,066.23 60008 General Plan Update 112,526.62 196,885.89 38,566.08 270,846.43 60010 IS-Equip/Veh/Mach Replacement 31,352.43 250,000.00 - 281,352.43 71000 Water 13,341,759.68 2,095,291.64 1,378,192.56 14,058,858.76 72000 Sewer 2,879,394.38 362,301.65 223,613.43 3,018,082.60 76000 Special Services Strike team 81,874.30 - - 81,874.30 TOTALS 14,527,935.29 45,126,387.45 9,819,350.29 49,834,972.45 General Ledger Beginning Balance $ 4,328,188.46
+Deposits 2,968,592.88
-Withdrawals/Debits/Checks (1,968,338.97)
General Ledger Ending Balance: 5,328,442.37 $
Bank Statement Ending Balance: $ 5,716,569.60
+Deposits in Transit 2,047.77
-Outstanding Checks/Withdrawals (390,175.00)
General Ledger Ending Balance: 5,328,442.37 $
-
City of Sierra Madre
Bank Reconciliation
General Account- BMO
Period Ending 06/30/26
As of June 30, 2026
Investment Purchase Maturity Amount
Annual
Interest
Rate
Annual Interest
Income
LAIF (Estimate) Various Any time 43,508,815 $ 3.816% 1,660,296 $ US Treasury 9/11/2024 8/31/2026 500,000 3.55% 17,750
US Treasury 10/24/2024 9/30/2026 500,000 3.95% 19,755
Total 44,508,815 $ 1,697,801 $
State of California
Pooled Money Investment Account
Market Valuation as of 06/30/2026
Fiscal Year 25-26
Cost 43,508,815.24
FMV Factor 0.998872382
FMV 43,459,753.92
FMV Appr (49,061.32)
99999-00000-12001-LAIF 43,508,815.24
10000-00000-12006-Allow for FMV LAIF (49,061.32)
TOTAL 43,459,753.92

CHECK -
Local Agency Investment Fund
P.O. Box 942809
Sacramento, CA 94209-0001
(916) 653-3001
May 03, 2026
LAIF Home
PMIAAverage Monthly
Yields

CITY OF SIERRA MADRE

FINANCE DIRECTOR
232 W. SIERRA MADRE BLVD
SIERRA MADRE, CA 91024
Account Number: 98-19-870
April 2026 Statement
Tran Type Definitions
Effective
Date
Transaction
Date
Tran
Type
Confirm
Number
Web
Confirm
Number Authorized Caller Amount
4/15/2026 4/14/2026 QRD 1798494 N/A SYSTEM 389,479.83
4/23/2026 4/22/2026 RD 1799198 1759881 SELENA YANG 2,500,000.00 Account Summary
Total Deposit: 2,889,479.83 Beginning Balance: 39,119,335.41 Total Withdrawal: 0.00 Ending Balance: 42,008,815.24
5/3/26, 5:23 PM LAIF Regular Monthly Statement
https://laifms.treasurer.ca.gov/RegularStatement.aspx 1/1 Local Agency Investment
Fund
P.O. Box 942809
Sacramento, CA 94209-0001
(916) 653-3001
June 01, 2026
LAIF Home
PMIAAverage Monthly Yields

CITY OF SIERRA MADRE

FINANCE DIRECTOR
232 W. SIERRA MADRE BLVD
SIERRA MADRE, CA 91024
Account Number: 98-19-870
May 2026 Statement
Tran Type Definitions
Effective
Date
Transaction
Date
Tran
Type
Confirm
Number
Web
Confirm
Number Authorized Caller Amount
5/21/2026 5/21/2026 RD 1800309 1760994 SELENA YANG 1,500,000.00 Account Summary
Total Deposit: 1,500,000.00 Beginning Balance: 42,008,815.24 Total Withdrawal: 0.00 Ending Balance: 43,508,815.24
6/1/26, 9:17 AM LAIF Regular Monthly Statement
https://laifms.treasurer.ca.gov/RegularStatement.aspx 1/1 Local Agency Investment Fund
P.O. Box 942809
Sacramento, CA 94209-0001
(916) 653-3001
July 02, 2026
LAIF Home
PMIAAverage Monthly Yields

CITY OF SIERRA MADRE

FINANCE DIRECTOR
232 W. SIERRA MADRE BLVD
SIERRA MADRE, CA 91024
Account Number: 98-19-870
June 2026 Statement
Tran Type Definitions
Account Summary
Total Deposit: 0.00 Beginning Balance: 43,508,815.24
Total Withdrawal: 0.00 Ending Balance: 43,508,815.24
7/2/26, 4:57 PM LAIF Regular Monthly Statement
https://laifms.treasurer.ca.gov/RegularStatement.aspx 1/1 Securities Safekeeping
As of close of business June 30, 2026
Statement of Securities Held
Account 1053048172 CITY OF SIERRA MADRE
Account 1053048172 CITY OF SIERRA MADRE
Holdings - Available Positions
Asset Type US Treasury Bonds
CUSIP / ISIN Par Value ($/unit) Market Value ($) Current Face Value Security Description Holding Location 91282CLH2 UNITED STATES OF AMERICA US TREASURY
BONDS M 08/31/26 3.750% D 08/31/24
499,970.00 500,000.00 FRB
91282CLP4 UNITED STATES OF AMERICA US TREASURY
BONDS M 09/30/26 3.500% D 09/30/24
499,610.00 500,000.00 FRB
999,580.00 1,000,000.00 US Treasury Bonds Totals
999,580.00 1,000,000.00 Holdings - Available Positions Totals End of account details

END OF ADVICE
* BMO Bank is not responsible for validating market value. Market value for MBS/ABS/CMOs reflects previous factor if current factor is unavailable.

Page 2 of 2 ends

CITY OF
SIERRA
MADRE

STAFF REPORT

FINANCE
DATE: September 8, 2026
TO: Honorable Mayor and City Council
FROM: Harry Wong, Director of Finance
By: Selena Yang, Senior Accountant
SUBJECT: Approval of AB 1600 Annual Compliance Report for FY 2025-2026

RECOMMENDATION
It is recommended that the City Council receive and file the annual AB 1600 Compliance Report for fiscal year 2025-2026 in accordance with California Government Code 66006.

SUMMARY
California Government Code Section 66006 requires cities imposing public facility fees to prepare an annual accounting of the revenue and expenditures in each of the funds as well as an explanation as to the use of the funds. For FY 2025-2026, no new impact fees were collected. Interest earnings accrued across funds; project spending occurred in the sewer fund and all funds remain restricted for growth-related capital needs.

DISCUSSION & ANALYSIS
Government Code Section 66006 requires reporting on the activities within the public facility fee funds to be made available to the public within 180 days of the end of the fiscal year. Attached is the report outlining activity within the City of Sierra Madre’s public facility fee funds. Revenues comprised of development impact fees and interest income and were allocated on fund balances for each of the public facility fee categories.

During FY 2025-2026, no new impact fees were collected. The project expenditures of $15,000 for a sewer repair project were incurred during the fiscal year. Total funds remaining at the end of FY 2025-2026 is $1,084,427.

STRATEGIC PLAN RELATIONSHIP
None.

ENVIRONMENTAL ANALYSIS
Not a CEQA Project under: 14 CCR 15378(b)(4)- government fiscal activities

FISCAL IMPACT
There is no financial impact for filing the annual AB 1600 Compliance Report.

Approved by:
___________________________
Michael Bruckner
City Manager
Attachments
FY25-26 City of Sierra Madre AB 1600.pdf

ATTACHMENT A
City of Sierra Madre
AB 1600 Compliance Report
Fiscal Year 2025-2026
City of Sierra Madre
AB 1600 Compliance Report
1 Introduction
The City of Sierra Madre imposes development impact fees under authority granted under Sections 66000 through 66008 of the California Government Code. These fees, known as Public Facility Fees, are charged to mitigate the effects of development on the city’s public facilities. The fees were developed through a fee study process performed by MuniFinancial Services in 2006 and are periodically updated based on the Construction Cost Index. Annual reporting on the receipt and expenditure of the fees is required under Section 66006 of the California Government Code.

Annual Reporting Requirements
The annual reporting requirements include:
• A brief description of the type of fee in the account or fund. • The amount of the fee.
• The amount of the fees collected and the interest earned. • An identification of each public improvement on which fees were expended and the amount of the expenditures on each improvement, including the total percentage of the cost of the public improvement that was funded with fees.
• An identification of an approximate date by which the construction of the public improvement will commence if the local agency determines that sufficient funds have been collected to complete financing on an incomplete public improvement. • A description of each interfund transfer or loan made from the account or fund, including the public improvement on which the transferred or loaned fees will be expended, and, in the case of an interfund loan, the date on which the loan will be repaid, and the rate of interest that the account or fund will receive on the loan.
• The amount of refunds made.

Public Facility Fee Categories
The City has eight categories of Public Facilities Fees. They include General Government, Art in Public Places, Library, Public Safety, Parks, Traffic, Water and Sewer fees. Fees are charged based on the type of development such as single-family, multi-family or non-residential uses. The following pages outline the activities for each of the public facilities fees for fiscal year 2025-2026 as required by Section 66006 of the California Government Code.

City of Sierra Madre
AB 1600 Compliance Report
2 General Government
The purpose of the General Government Public Facility Fee is to ensure that new development funds its fair share of general government facilities. Revenues are used to expand general facilities and for other projects to accommodate new development. General government facilities include, but are not limited to, government administrative offices, city-owned vehicles, and city storage facilities.

FY 2025-2026 Schedule:

Residential Nonresidential (per 1,000 sq. ft.)
Single Family Multi-Family Commercial Office Industrial $3,790.91 $2,361.99 $918.44 $1,221.79 $613
Fiscal Year 2025-2026 Activity:

Beginning Fund Balance, July 1, 2025 $75,435
Revenue
Fees Collected 0
Interest Earnings 5,007
5,007
Expenditures
Project Expenditures -
-
Excess Revenue Over/(Under) Expenditures 5,007
Ending Fund Balance, June 30, 2026 $80,442
Current Public Improvement Projects:

There were no projects budgeted in fiscal year 2025-2026.

Interfund Transfers or Loans:

There were no interfund transfers or loans in fiscal year 2025-2026.

Refunds:

There were no refunds made in fiscal year 2025-2026.

City of Sierra Madre
AB 1600 Compliance Report
3 Art in Public Places
The purpose of the city of Sierra Madre art in public places program is to promote the general welfare by encouraging pride in the community, increasing property values, enhancing the quality of life, uniting the community around shared cultural experiences, and creating a cultural legacy for future generations (SMMC 17.90.040).

FY 2025-2026 Schedule:

All new development projects, as defined in SMMC Section 17.90.020(B) of this chapter, including parking structures, residential developments of four units or more, and commercial and industrial development projects with a building valuation or valuations exceeding two hundred fifty thousand dollars in the aggregate, shall be subject to
• Non-residential development: 1% of project valuation
• Residential development: 0.5% of project valuation
Fiscal Year 2025-2026 Activity:

Beginning Fund Balance, July 1, 2025 $27,998
Revenue
Fees Collected 0
Interest Earnings 1,111
1,111
Expenditures
Project Expenditures 0
0 Excess Revenue Over/(Under) Expenditures 1,111
Ending Fund Balance, June 30, 2026 $29,109
Current Public Improvement Projects:

There were no projects budgeted in fiscal year 2025-2026.

Interfund Transfers or Loans:

There were no interfund transfers or loans in fiscal year 2025-2026.

Refunds:

There were no refunds made in fiscal year 2025-2026.

City of Sierra Madre
AB 1600 Compliance Report
4 Library
The purpose of the Library Public Facility Fee is to ensure that new development funds its fair share of library facilities. Revenue is used to help fund expanded library facilities and for other projects to serve new development.

FY 2025-2026 Schedule:

Residential Nonresidential (per 1,000 sq. ft.)
Single Family Multi-Family Commercial Office Industrial $2,194.63 $1,368.24 N/A N/A N/A
Fiscal Year 2025-2026 Activity:

Beginning Fund Balance, July 1, 2025 $12,051
Revenue
Fees Collected 0
Interest Earnings 555
555
Expenditures
Project Expenditures 0
0 Excess Revenue Over/(Under) Expenditures 555
Ending Fund Balance, June 30, 2026 $12,606
Current Public Improvement Projects:

There were no projects budgeted in fiscal year 2025-2026.

Interfund Transfers or Loans:

There were no interfund transfers or loans in fiscal year 2025-2026.

Refunds:

There were no refunds made in fiscal year 2025-2026.

City of Sierra Madre
AB 1600 Compliance Report
5 Public Safety
The purpose of the Public Safety Facility Fee is to ensure that new development funds its fair share of public safety facilities. Facilities include both police and fire facilities. Revenue is used to expand public safety facilities including fire suppression apparatus, police vehicles, public safety communication systems and for other projects to serve new development.

FY 2025-2026 Schedule:

Residential Nonresidential (per 1,000 sq. ft.)
Single Family Multi-Family Commercial Office Industrial $2,964.53 $1,847.34 $714.67 $954.01 $477
Fiscal Year 2025-2026 Activity:

Beginning Fund Balance, July 1, 2025 $41,781
Revenue
Fees Collected 0
Interest Earnings 1,658
1,658
Expenditures
Project Expenditures -
-
Excess Revenue Over/(Under) Expenditures 1,658
Ending Fund Balance, June 30, 2026 $43,439
Current Public Improvement Projects:

There were no projects budgeted in fiscal year 2025-2026.

Interfund Transfers or Loans:

There were no interfund transfers or loans in fiscal year 2025-2026.

Refunds:

There were no refunds made in fiscal year 2025-2026.

City of Sierra Madre
AB 1600 Compliance Report
6 Parks and Parkland (Quimby)
The purpose of the Park and Parkland Public Facility Fee is to ensure that new development funds its fair share of park facilities. Revenue is used to expand park facilities and for other projects to serve new development in order to maintain a standard of 3.0 acres per 1,000 residents.

FY 2025-2026 Schedule:

Residential Nonresidential (per 1,000 sq. ft.)
Single Family Multi-Family Commercial Office Industrial Subdivision $19,826.97 $12,360.22 N/A N/A N/A
Fiscal Year 2025-2026 Activity:

Beginning Fund Balance, July 1, 2025 $225,237
Revenue
Fees Collected 0
Interest Earnings 8,935
8,935
Expenditures
Project Expenditures 0
0 Excess Revenue Over/(Under) Expenditures 8,935
Ending Fund Balance, June 30, 2026 $234,172
Current Public Improvement Projects:

There were no projects budgeted in fiscal year 2025-2026.

Interfund Transfers or Loans:

There were no interfund transfers or loans in fiscal year 2025-2026.

Refunds:

There were no refunds made in fiscal year 2025-2026.

City of Sierra Madre
AB 1600 Compliance Report
7 Transportation/Traffic
The purpose of the Transportation Public Facility Fee is to ensure that new development funds its fair share of street and transportation facilities. Revenue is used to fund improvements to the street network, increase the number of local transit stops and for other projects to serve new development.

FY 2025-2026 Schedule:

Residential Nonresidential (per 1,000 sq. ft.)
Single Family Multi-Family Commercial Office Industrial $7,765.92 $6,211.49 $19,295.58 $17027.73 $6,219.86
Fiscal Year 2025-2026 Activity:

Beginning Fund Balance, July 1, 2025 $239,309
Revenue
Fees Collected 0
Interest Earnings 9,494
9,494
Expenditures
Project Expenditures -
-
Excess Revenue Over/(Under) Expenditures 9,494
Ending Fund Balance, June 30, 2026 $248,803
Current Public Improvement Projects:

There were no projects budgeted in fiscal year 2025-2026.

Interfund Transfers or Loans:

There were no interfund transfers or loans in fiscal year 2025-26.

Refunds:

There were no refunds made in fiscal year 2025-26.

City of Sierra Madre
AB 1600 Compliance Report
8 Water
The purpose of the Water Public Facility Fee is to ensure that new development funds its fair share of the water facilities. Revenue is used to expand reservoir capacity, groundwater pumping capacity and pipeline size and for other projects to serve increased demand by new development.

FY 2025-2026 Schedule:

Residential Nonresidential (per 1,000 sq. ft.)
Single Family Multi-Family Commercial Office Industrial $18,153.27 $7,539.98 $4,811.86 $4,811.86 $4,001.80
Fiscal Year 2025-2026 Activity:

Beginning Fund Balance, July 1, 2025 $215,548
Revenue
Fees Collected 0
Interest Earnings 8,551
8,551
Expenditures
Project Expenditures -
-
Excess Revenue Over/(Under) Expenditures 8,551
Ending Fund Balance, June 30, 2026 $224,099
Current Public Improvement Projects:

There were no projects budgeted in fiscal year 2025-2026.

Interfund Transfers or Loans:

There were no interfund transfers or loans in fiscal year 2025-2026.

Refunds:

There were no refunds made in fiscal year 2025-2026.

City of Sierra Madre
AB 1600 Compliance Report
9 Sewer
The purpose of the Sewer Public Facility Fee is to ensure that new development funds its fair share of the sewer facilities. Revenue is used to increase the size of the current sewer lines and for other projects to serve increased demand by new development.

FY 2025-2026 Schedule:

Residential Nonresidential (per 1,000 sq. ft.)
Single Family Multi-Family Commercial Office Industrial $20,843.74 $5,190.54 $4,261.64 $4,261.64 $3,550.31
Fiscal Year 2025-2026 Activity:

Beginning Fund Balance, July 1, 2025 $218,384
Revenue
Fees Collected 0
Interest Earnings 8,373
8,373
Expenditures
Project Expenditures 15,000
15,000
Excess Revenue Over/(Under) Expenditures (6,627)
Ending Fund Balance, June 30, 2026 $211,757
Current Public Improvement Projects:

Public Works Department utilized the fund on the sewer repair project for Monterey Lane.

Interfund Transfers or Loans:

There were no interfund transfers or loans in fiscal year 2025-2026.

Refunds:

There were no refunds made in fiscal year 2025-2026.

CITY OF
SIERRA
MADRE

STAFF REPORT

PLANNING & COMMUNITY PRESERVATION
DATE: September 8, 2026
TO: Honorable Mayor and City Council
FROM: Clare Lin, Director of Planning & Community Preservation By: Joshua Wolf, Senior Planner
SUBJECT:

Report, Discussion, and Direction to Waive and Refund Plan Check and Permit Fees for Victims of the 2025 Eaton Fireto Waive and Refund Plan Check and Permit Fees for Victims of the 2025 Eaton Fire

RECOMMENDATION
It is recommended that the City Council:

1. Receive and file this report regarding a potential program to waive and refund certain City plan check, permit, and inspection fees for eligible structures impacted by the Eaton Fire and subsequent debris flows;

2. Direct staff to return with administrative procedures for eligibility determinations, refunds, and program reporting; and

3. Direct staff to prepare a resolution to waive qualifying City plan check, permit, and inspection fees for eligible reconstruction projects subject to Urgency Ordinance No. 1480-U and authorize refunds of qualifying City fees previously paid for eligible projects, subject to a fee-waiver/refund application, and staff verification.

SUMMARY
Urgency Ordinance No. 1480-U, adopted March 25, 2025, declared a shelter crisis and established a five-year emergency rebuilding framework for property owners with red-tagged or yellow-tagged structures impacted by the Eaton Fire and subsequent debris flows. The ordinance was intended to streamline and reduce the cost of redevelopment, including by suspending specified discretionary reviews, allowing limited additional floor area, suspending certain public-improvement requirements, facilitating temporary housing, extending permits, streamlining building-plan review, reducing the potential need for geological and soil reports, and directing coordinated review of grading, drainage, fire safety, and building code requirements.

This report addresses the remaining cost component: whether the City should waive or refund City-imposed plan check, permit, and inspection fees for eligible recovery and reconstruction projects. A preliminary fiscal analysis, included in this report as Attachment 1, using the FY 2026-27 Fee Schedule estimates approximately $604,346.34 in City plan check, permit, and inspection fees for 24 identified structures associated with red-tagged properties, including fees already paid. The estimate represents a planning-level maximum for the modeled projects and will change as final designs, valuations, code requirements, project scopes, and permit submittals are established and if fees are applied under fee schedules adopted in future fiscal years. The City's General Fund is identified as the sole available source to fund the expenses incurred for Professional Services and Contract Services necessary to provide the plan check, permit, and inspection services associated with reconstruction.

The preliminary analysis identifies estimated plan check and permit charges across several categories: building plan check, fire sprinkler plan check, grading plan check, building permits, plumbing permits, electrical permits, solar permits, mechanical permits, and fire sprinkler permits. The analysis includes dwelling units, garages, accessory dwelling units (ADUs), and two office structures. Because Ordinance No. 1480-U applies to red-tagged and yellow-tagged structures but does not pertain to a structure's occupancy type, the City Council must decide whether relief should apply to all red- and yellow-tagged qualifying structures under the ordinance or be limited to red-tagged residential reconstruction and related accessory structures.

Should the City Council elect to proceed with a fee waiver program, staff recommends a targeted program aligned with Ordinance No. 1480-U: waive qualifying City fees for reconstruction or repair of eligible red-tagged or yellowtagged structures directly impacted by the Eaton Fire and subsequent debris flows, including refunds for qualifying fees previously paid. The program should exclude third-party and State-mandated charges, penalties, reinspection fees attributable to noncompliance, and costs for new or elective improvements not directly tied to an eligible recovery project. Before final adoption, staff should confirm the final project inventory, separate paid amounts from prospective charges, identify the affected revenue funds, and return with a recommended funding source and notto-exceed fiscal authorization.

DISCUSSION & ANALYSIS
Background
The Eaton Fire ignited on January 7, 2025. Approximately 750 acres burned within Sierra Madre and 35 structures were destroyed or damaged. The City Council proclaimed a local emergency on January 9, 2025. A significant debris flow later occurred on February 13, 2025, and the Council proclaimed an additional local emergency on February 25, 2025.

The City Council adopted Urgency Ordinance No. 1480-U on March 25, 2025, for the immediate preservation of public peace, health, and safety. The ordinance declares a shelter crisis and applies to property owners with redtagged structures impacted by the Eaton Fire and subsequent debris flows. Unless earlier amended or repealed, the ordinance terminates on the fifth anniversary of its effective date. The ordinance establishes the City’s existing policy basis for an expedited and lower-cost recovery process. Among other provisions, it:

Allows the greater of 10 percent additional floor area or 250 square feet for qualifying reconstruction projects; Suspends the Low Impact Development Plan requirement for eligible reconstruction projects; Approves reconstruction of projects if they were previously approved under the prior two Building Code cycles, 2019 and 2022, foregoing additional building-plan review; Extends applicable entitlements and building permits;
Authorizes the City Engineer to forego geologic or soil reports when available data supports that determination; and
Directs streamlined administrative review, fire hydrant flow analysis, and consideration of alternative materials, designs, and construction methods that satisfy safety standards.

On May 12, 2026, the City Council asked that a proposal be brought forth to waive plan check fees for residents that are rebuilding after the fire commensurate with programs offered by the City of Pasadena and County of Los Angeles. Ordinance No. 1480-U does not waive permit/inspection fees. A fee-relief program would reduce applicants’ direct payment obligations while the City continues to perform the safety, building, fire, grading, and inspection work necessary for reconstruction.

Preliminary Fiscal Analysis
Staff completed a preliminary fiscal analysis using the FY 2026-27 Fee Schedule based on an estimated inventory of 24 structures at affected properties. The model estimates fees from assumed construction areas, occupancy classifications, construction types, and project valuations. The analysis includes both residential and nonresidential structures and includes certain structures identified as garages or ADUs.

The model should be treated as a budget-planning estimate, not as a final invoice or a commitment that each listed project will proceed in the modeled form. Actual amounts will vary based on final building area, valuation, scope of reconstruction, approved plans, code-required systems, fire and grading conditions, and whether the applicant seeks work beyond the emergency rebuilding scope.

The fiscal analysis also identifies some entries as “PAID” and separately lists certain actual invoiced or paid amounts. The preliminary total below therefore reflects the estimated charges for both modeled projects and actual reconstruction projects. Any refund program must be limited to actual qualifying City fees paid and retained by the City.

The preliminary analysis estimates the following gross fee exposure by category for the 24 modeled structures:

The fiscal analysis includes a dollar figure for valuation and are based on actual amounts for reconstruction projects that have, at minimum, been submitted for review and estimated amounts for model projects that are calculated in the assumption that the reconstruction is a project eligible under Ordinance No. 1480-U and leveraging the maximum available additional floor area permitted. Valuation is a figure necessary to calculate fees for Building Plan Check and Building Permit/Inspections; it does not represent a fee charged. All other fees in the fiscal analysis are charged at flat rates or fixed amounts.

Fee Category Revenue Account Expense Account Amount
Building Plan Check 10000.40000.47012 10000.40000.52100 $204,863.67 Fire Sprinkler Plan Check 10000.40000.47061 10000.40000.52100 $13,333.46 Grading and Drainage Plan Check 10000.40000.47062 10000.40000.52100 $44,772.00 Building Permit and Inspections 10000.40000.43010 10000.40000.52100 $219,609.21 Plumbing Permit and Inspections 10000.40000.43011 10000.40000.52100 $40,061.00 Electrical Permit and Inspections 10000.40000.43012 10000.40000.52100 $39,708.00 Solar Permit and Inspections 10000.40000.43012 10000.40000.52100 $8,100.00 Mechanical Permit and Inspections 10000.40000.43013 10000.40000.52100 $14,477.00 Fire Sprinkler Permit and Inspections 10000.40000.47061 10000.40000.52100 $19,422.00 Total $604,346.34
The estimated total above includes fees charged only by the City and does not include all possible project costs. It excludes, or may not capture, fees mandated by State law collected by the City, utility-company costs, insurancerelated costs, professional design costs, construction costs, and site-specific work that has not yet been designed or billed. It also does not necessarily reflect costs that may be avoided under Ordinance No. 1480-U through streamlined plan review, use of prior-code approvals, reduced geotechnical-report requirements, or suspension of certain public-improvement requirements. All expense accounts are linked with Professional Services and Contract Services. The revenues generated from these fees are proportioned for City staff time expenses and contract services with Willdan Associates.

The analysis also notes that certain fees had been paid before the fire. It is generally assumed that fees were paid prior to the fire for demolition and replacement construction planned prior to the fire. Each case with a fee paid prior to the fire will require project and payment history review to determine whether the project is consistent with streamlined review under Ordinance No. 1480-U.

Proposed Fee Relief Program
With the objective to be consistent with similar fee relief programs offered by the City of Pasadena and the County of Los Angeles, staff recommends that fee relief apply to projects meeting all of the following requirements:

1. The project concerns a structure that was red tagged consistent with Ordinance No. 1480-U;

2. The project does concern a structure or improvement that did not exist prior to January 7, 2025;

3. Property ownership has not been transferred since January 7, 2025;

4. The property is not listed for sale;

5. The project complies with the applicable rebuilding standards of Ordinance No. 1480-U, including its limits on discretionary-review relief and additional floor area; and

6. The applicant submits a City fee-waiver/refund application and documentation requested by staff to establish eligibility.

This framework would include eligible primary dwellings and related accessory structures that existed before the disaster and would not apply automatically, requiring an application be submitted for staff review and approval be granted or denied based on eligibility criteria. With the objective to be consistent with the City of Pasadena and the County of Los Angeles, the Council may choose whether to include qualifying nonresidential structures. Should the City Council elect to proceed with a fee waiver program, staff recommends waiving or refunding the following qualifying City charges for eligible projects:

Building plan check fees;
Fire sprinkler plan check fees;
Grading plan check fees, if required;
Building permit/inspection fees; and
Plumbing, electrical, mechanical, solar, and fire sprinkler permit/inspection fees.

Staff further recommends excluding the following unless Council expressly directs otherwise and a legally available funding source is identified:

State-mandated fees, including amounts that must be remitted to the State; School district, special district, utility-provider, or other third-party charges; Penalties, enforcement fees, or reinspection fees resulting from noncompliance or failed inspections; Fees for work not directly related to repair, replacement, or reconstruction of an eligible disaster-impacted structure;
Extraordinary site-specific engineering, public-infrastructure, or utility hard costs; and Fees associated with an expansion beyond the ordinance’s authorized recovery standards, except where the additional work is required by applicable code or approved by Council.

Refund Policy
To treat early applicants equitably, should the City Council elect to proceed with a fee waiver program, staff recommends that the Council authorize refunds or credits for qualifying City fees paid before the effective date of the fee-relief program, provided that:

1. The project meets all eligibility criteria;

2. The payment was for a fee specifically included in the Council-approved waiver schedule;

3. The amount was actually received and retained by the City;

4. The fee was paid on or after January 7, 2025, or otherwise directly relates to an eligible post-disaster recovery project; and

5. The refund is not prohibited by law and does not include a payment remitted to another entity.

For fees paid before the fire or for fees that have already funded plan review or inspection work, staff should have discretion to determine whether a refund, a credit against future eligible fees, or no relief is legally and financially appropriate. The City Attorney and Planning & Community Preservation Department should review these cases before any payment is authorized by the City Manager.

Regional Context
The proposed framework is consistent with approaches used in nearby jurisdictions while tailoring eligibility to Sierra Madre’s adopted ordinance.

Pasadena’s Eaton Fire program waived many local plan check, permit, fire-review, refuse administrative, sidewalk, and electric-service costs for eligible owner-occupied, like-for-like residential reconstruction. Pasadena used a formal waiver application, allowed refunds for eligible applicants who had already paid fees, reduced a refundable construction-and-demolition deposit, and identified fund-specific sources to offset waived revenues. Pasadena deferred a decision on certain water-service costs because they depended on site-specific infrastructure needs.

Los Angeles County concluded that permit fee waivers must be matched with a funding source because permit revenues support the staff and services needed to process reconstruction applications and conduct inspections.

The County recommended targeting assistance to primary residences and like-for-like rebuilds, conducting a fee study, and using streamlining tools to reduce review time. The County also found that direct insurance recovery for permitting fees is generally not a reliable funding strategy.

Sierra Madre has already adopted a comprehensive streamlining framework consistent with other impacted jurisdictions through Ordinance No. 1480-U. The principal remaining policy questions are the scope of fees to be waived, whether qualifying nonresidential structures should be included, how to address previously paid fees, and what funding source will replace the revenue needed to provide City services.

Fiscal Options
Plan check, permit, and inspection fees are generally intended to recover City and contract costs for processing applications, reviewing plans, issuing permits, conducting inspections, and administering code and fire-safety requirements. A waiver or refund program does not eliminate the City’s underlying cost to provide those services.

Rather, it shifts the cost to another City revenue source or reduces funds otherwise available for other City operations and services.

The preliminary gross exposure estimated is $604,346.34, before reconciliation of exclusions, project cancellations, changes in scope, and potential use of prior-code approvals or other streamlining provisions under Ordinance No. 1480-U. The Council may establish a not-to-exceed appropriation only after staff completes a final reconciliation.

Potential funding approaches include:

A one-time General Fund appropriation, if available;
Disaster-recovery grants, philanthropic support, or other external contributions, if obtained; Reallocation or deferral of one-time projects or expenditures; or A capped program that waives core City permit and plan-check fees while excluding third-party charges and extraordinary site-specific costs.

Staff does not recommend relying on insurance recovery as the principal funding source. Insurance coverage and available proceeds differ by policy and claimant, and recovery may be unavailable or impractical after debrisremoval and rebuilding claims are paid.

Next Steps
If directed by the Council, staff will return with the following:

1. A proposed resolution that identifies the exact fee categories to be waived and the effective dates of the program;

2. A reconciled project inventory and final fiscal analysis that distinguishes prospective waivers, verified refunds, fees already charged, and excluded charges;

3. A proposed funding source and any required budget amendment or appropriation;

4. A fee-waiver/refund application and administrative procedures;

5. A process for documenting eligibility and handling appeals or exceptional cases; and

6. Periodic reporting on the number of applications, fees waived, refunds issued, and fiscal impact.

STRATEGIC PLAN RELATIONSHIP
Strategic Objective: Maintain a safe, secure community. • Goal 3. Manage Outdoor Environment

ENVIRONMENTAL ANALYSIS
Not a CEQA Project under: 14 CCR 15378(b)(4)- government fiscal activities

FISCAL IMPACT
This discussion item has no fiscal impact on the adopted FY 26-27 budget. If the City Council chooses to waive or refund plan check, permit and inspection fees it is estimated that the total fiscal impact is approximately $604,346.34 over the term of the fee waiver program. Additional appropriations from the General Fund Reserve will be required cover plan check, permit, and inspection fees for consultant services.

Approved by:
___________________________
Michael Bruckner
City Manager
Attachments
Attachment 1: Fiscal Analysis
Fiscal Analysis
Estimation of fees based on FY 26-27 Fee Schedule
Address Structure Type Occupancy Type ConstArea (PE) Area (LFL) Valuation PC-B (47012) PC-FS (47061) PC-GD (47062) P-BLD (43010) P-PLB (43011) P-ELE (43012) P-SLR (43012) P-MEC (43013) P-FSP (47061) Subtotal 119 W GRANDVIEW AVE Garage U VB 500 750 53,302.50 $ 3,254.94 $ 582.07 $ 1,680.00 $ 3,183.17 $ - $ 405.00 $ - $ - $ - $ 9,105.18 129 W GRANDVIEW AVE Dwelling R-3 VB 1,413 1,663 292,554.96 $ 8,902.06 $ 582.07 $ 2,520.00 $ 9,089.60 $ 2,002.00 $ 2,002.00 $ 450.00 $ 725.00 $ 944.00 $ 27,216.73 147 W GRANDVIEW AVE (ADU) Dwelling R-3 VB 500 750 131,940.00 $ 5,380.99 $ 582.07 $ 1,680.00 $ 5,404.31 $ 2,002.00 $ 2,002.00 $ 450.00 $ 725.00 $ 944.00 $ 19,170.37 330 OLIVE TREE LN Garage U VB 1,100 1,350 75,000.00 PAID PAID $ - PAID PAID PAID $ - $ - $ - $ - 390 CHURCHILL RD (MAIN BUILDING) Dwelling R-3 VB 1,973 2,223 391,070.16 $ 11,067.19 $ 582.07 $ 2,520.00 $ 11,355.71 $ 2,002.00 $ 2,002.00 $ 450.00 $ 725.00 $ 944.00 $ 31,647.97 423 YUCCA TRL Office B VB 2,316 2,566 547,250.82 $ 14,478.91 $ 582.07 $ 2,520.00 $ 14,926.55 $ 2,002.00 $ 2,002.00 $ - $ 725.00 $ 944.00 $ 38,180.53 501 LOTUS LN - NORTH Dwelling R-3 VB 2,000 2,250 395,820.00 $ 11,154.67 $ 582.07 $ 2,520.00 $ 11,447.27 $ 2,002.00 $ 2,002.00 $ 450.00 $ 725.00 $ 944.00 $ 31,827.01 501 N SUNNYSIDE AVE (ADU) Dwelling R-3 VB 850 1,100 193,512.00 $ 6,736.93 $ 582.07 $ 1,680.00 $ 6,823.49 $ 2,002.00 $ 2,002.00 $ 450.00 $ 725.00 $ 944.00 $ 21,945.49 576 ELM AVE Dwelling R-3 VB 2,090 2,340 344,000.00 $ - $ - $ - PAID PAID PAID $ 450.00 PAID $ 944.00 $ 1,394.00 585 N HERMOSA AVE Dwelling R-3 VB 1,876 2,126 374,005.92 $ 10,695.40 $ 582.07 $ 2,520.00 $ 10,966.58 $ 2,002.00 $ 2,002.00 $ 450.00 $ 725.00 $ 944.00 $ 30,887.05 642 AUBURN AVE Dwelling R-3 VB 1,571 1,821 320,350.32 $ 9,514.42 $ 582.07 $ 2,520.00 $ 9,730.52 $ 2,002.00 $ 2,002.00 $ 450.00 $ 725.00 $ 944.00 $ 28,470.01 671 MOUNT WILSON TRL Dwelling R-3 VB 2,064 2,314 407,078.88 $ 11,417.11 $ 582.07 $ 2,520.00 $ 11,721.95 $ 2,002.00 $ 2,002.00 $ 450.00 $ 725.00 $ 944.00 $ 32,364.13 685 SIERRA MEADOWS DR Dwelling R-3 VB 1,670 1,920 337,766.40 $ 9,886.21 $ 582.07 $ 2,520.00 $ 10,119.65 $ 2,002.00 $ 2,002.00 $ 450.00 $ 725.00 $ 944.00 $ 29,230.93 700 N SUNNYSIDE AVE (MAIN BUILDING) Office B VA 1,662 1,912 315,769.00 PAID PAID $ - PAID $ 2,002.00 PAID $ - $ 725.00 PAID $ 2,727.00 700 N SUNNYSIDE AVE (HERMITAGE) Dwelling R-3 VB 3,400 3,740 657,940.80 $ 16,884.61 $ 582.07 $ 2,520.00 $ 17,444.45 $ 2,002.00 $ 2,002.00 $ 450.00 $ 725.00 $ 944.00 $ 43,554.13 707 SIERRA MEADOWS DR Dwelling R-3 VB 1,927 2,177 359,722.00 $ 10,045.40 $ 564.02 $ 252.00 $ 10,623.23 $ 2,002.00 $ 2,002.00 $ 450.00 $ 725.00 $ 944.00 $ 27,607.65 751 OAK CREST DR (ADU) Dwelling R-3 VB 1,300 1,550 272,676.00 $ 8,464.66 $ 582.07 $ 2,520.00 $ 8,631.80 $ 2,002.00 $ 2,002.00 $ 450.00 $ 725.00 $ 944.00 $ 26,321.53 752 OAK CREST DR Dwelling R-3 VB 3,391 3,730 656,199.19 $ 16,862.74 $ 582.07 $ 2,520.00 $ 17,421.56 $ 2,002.00 $ 2,002.00 $ 450.00 $ 725.00 $ 944.00 $ 43,509.37 752 WOODLAND DRIVE Garage U VB 203 453 32,194.71 $ 2,532.32 $ 582.07 $ 1,680.00 $ 2,483.95 $ - $ 405.00 $ - $ - $ - $ 7,683.34 752 WOODLAND DRIVE Dwelling R-3 VB 180 430 75,645.60 $ 3,913.40 $ 582.07 $ 1,680.00 $ 3,895.31 $ 2,002.00 $ 2,002.00 $ 450.00 $ 725.00 $ 944.00 $ 16,193.78 775 SKYLAND DR Dwelling R-3 VB 1,047 1,297 228,168.24 $ 7,502.38 $ 582.07 $ 2,520.00 $ 7,624.64 $ 2,002.00 $ 2,002.00 $ 450.00 $ 725.00 $ 944.00 $ 24,352.09 800 AUBURN AVE Garage U VB 700 950 67,516.50 $ 3,673.96 $ 582.07 $ 1,680.00 $ 3,636.35 $ - $ 405.00 $ - $ - $ - $ 9,977.38 800 AUBURN AVE Dwelling R-3 VB 2,654 2,919 513,580.85 $ 13,735.33 $ 582.07 $ 2,520.00 $ 14,148.29 $ 2,002.00 $ 2,002.00 $ 450.00 $ 725.00 $ 944.00 $ 37,108.69 835 AUBURN AVE Dwelling R-3 VB 630 880 154,809.60 $ 5,884.00 $ 582.07 $ 1,680.00 $ 5,930.78 $ 2,002.00 $ 2,002.00 $ 450.00 $ 725.00 $ 944.00 $ 20,199.85 Subtotal $ 191,987.63 $ 12,205.42 $ 44,772.00 $ 196,609.16 $ 38,038.00 $ 37,251.00 $ 8,100.00 $ 13,775.00 $ 17,936.00 $ 560,674.21 Actual amounts invoiced or paid
Address Structure Type Occupancy Type ConstArea (PE) Area (LFL) Valuation PC-B (47012) PC-FS (47061) PC-GD (47062) P-BLD (43010) P-PLB (43011) P-ELE (43012) P-SLR (43012) P-MEC (43013) P-FSP (47061) Subtotal 119 W GRANDVIEW AVE Garage U VB 500 750 $ -
129 W GRANDVIEW AVE Dwelling R-3 VB 1,413 1,663 $ -
147 W GRANDVIEW AVE (ADU) Dwelling R-3 VB 500 750 $ -
330 OLIVE TREE LN Garage U VB 1,100 1,350 $ 75,000.00 $ 3,763.00 $ 564.02 $ - $ 3,743.25 $ 702.00 $ 744.00 $ - $ - $ - $ 9,516.27 390 CHURCHILL RD (MAIN BUILDING) Dwelling R-3 VB 1,973 2,223 $ - 423 YUCCA TRL Office B VB 2,316 2,566 $ -
501 LOTUS LN - NORTH Dwelling R-3 VB 2,000 2,250 $ -
501 N SUNNYSIDE AVE (ADU) Dwelling R-3 VB 850 1,100 $ - 576 ELM AVE Dwelling R-3 VB 2,090 2,340 $ 344,000.00 $ - $ - $ - $ 9,938.92 $ 1,321.00 $ 1,011.00 $ 702.00 $ 12,972.92 585 N HERMOSA AVE Dwelling R-3 VB 1,876 2,126 $ -
642 AUBURN AVE Dwelling R-3 VB 1,571 1,821 $ -
671 MOUNT WILSON TRL Dwelling R-3 VB 2,064 2,314 $ -
685 SIERRA MEADOWS DR Dwelling R-3 VB 1,670 1,920 $ -
700 N SUNNYSIDE AVE (MAIN BUILDING) Office B VA 1,662 1,912 $ 315,769.00 $ 9,113.04 $ 564.02 $ - $ 9,317.88 $ 702.00 $ 1,486.00 $ 21,182.94 700 N SUNNYSIDE AVE (HERMITAGE) Dwelling R-3 VB 3,400 3,740 $ - 707 SIERRA MEADOWS DR Dwelling R-3 VB 1,927 2,177 $ -
751 OAK CREST DR (ADU) Dwelling R-3 VB 1,300 1,550 $ -
752 OAK CREST DR Dwelling R-3 VB 3,391 3,730 $ -
752 WOODLAND DRIVE Garage U VB 203 453 $ -
752 WOODLAND DRIVE Dwelling R-3 VB 180 430 $ -
775 SKYLAND DR Dwelling R-3 VB 1,047 1,297 $ -
800 AUBURN AVE Garage U VB 700 950 $ -
800 AUBURN AVE Dwelling R-3 VB 2,654 2,919 $ -
835 AUBURN AVE Dwelling R-3 VB 630 880 $ -
Subtotal $ 12,876.04 $ 1,128.04 $ - $ 23,000.05 $ 2,023.00 $ 2,457.00 $ - $ 702.00 $ 1,486.00 $ 43,672.13 Estimation of fees based on FY 26-27 Fee Schedule
Subtotal $ 191,987.63 $ 12,205.42 $ 44,772.00 $ 196,609.16 $ 38,038.00 $ 37,251.00 $ 8,100.00 $ 13,775.00 $ 17,936.00 $ 560,674.21 Actual amounts invoiced or paid
Subtotal $ 12,876.04 $ 1,128.04 $ - $ 23,000.05 $ 2,023.00 $ 2,457.00 $ - $ 702.00 $ 1,486.00 $ 43,672.13 TOTALS $ 204,863.67 $ 13,333.46 $ 44,772.00 $ 219,609.21 $ 40,061.00 $ 39,708.00 $ 8,100.00 $ 14,477.00 $ 19,422.00 $ 604,346.34

CITY OF
SIERRA
MADRE

STAFF REPORT

PLANNING & COMMUNITY PRESERVATION
DATE: September 8, 2026
TO: Honorable Mayor and City Council
FROM: Clare Lin, Director of Planning & Community Preservation By: Joshua Wolf, Senior Planner
SUBJECT: Report, Discussion, and Direction on the Sierra Madre Commercial Zoning Ordinance

RECOMMENDATION
It is recommended that the City Council receive and file this report and provide staff with direction to narrowly amend the Commercial Zoning Ordinance by eliminating the minimum front yard setback for new construction and development adjacent to main commercial streets.

SUMMARY
Commercial uses and development are regulated by the City's Commercial Zoning Ordinance, codified under Chapter 17.36 (C Commercial Zone) of Title 17 (Zoning) of the Sierra Madre Municipal Code. The Commercial Zoning Ordinance was comprehensively updated in 2009. Following the adoption of the City's General Plan Update in 2015, the City Council directed the Planning Commission to implement goals, policies, and objectives of the General Plan relative to the update of the City's Commercial Zoning Ordinance. The culminated effort of the Planning Commission was forwarded in October of 2020 as a recommended ordinance for the City Council's consideration. This ordinance was adopted in part only to reduce or eliminate certain permitting procedures for certain commercial uses but maintained standards of development that have existed since 2009.

The Planning Commission recently considered an application for a zoning variance which requested reduction of the minimum front yard setback from 5 to 0 feet for a proposed addition to an existing commercial structure. Upon approving the variance, direction was given to staff to research and investigate why their recommended ordinance, which included the elimination of the minimum front yard setback for new construction and development adjacent to main commercial streets, was not the effective regulation. On August 6, 2026, staff reported to the Planning Commission on the partial adoption of the Commercial Zoning Ordinance update in 2020 and identified the parts of the update that were not adopted. Upon receipt of this report, the Planning Commission directed staff to request direction from the City Council to narrowly amend the Commercial Zoning Ordinance by eliminating the minimum front yard setback requirement for new construction and development adjacent to a main commercial street.

DISCUSSION & ANALYSIS
Background
Since 2009 and until late 2020, the City regulated its Commercial Zone with strict governance on specific uses, requiring approval of a Conditional Use Permit for residential uses and many commonplace businesses such as restaurants, cafes, grocery stores, cosmetic services, and medical offices. When the City's General Plan was comprehensively updated in 2015, the Commercial Zoning Ordinance had been recognized as being outdated and standard-fit for the average commercial property found around the regional area. However, as the General Plan points out, Sierra Madre's commercial downtown is uniquely situated. Although economic trends are consistent among the greater regional area, the downtown is characterized as a village center that primarily serves the local community and is challenging to develop: available commercial land and existing commercial spaces are historic, purpose-built, small, narrow, and distant from major highways. Businesses also face the challenge of competing with regionally-serving commercial shopping malls in the City of Arcadia (The Shops at Santa Anita) and City of Pasadena (Hastings Village, Foothill Rosemead Marketplace, and Hastings Ranch Center) that offer modern plugand-play available commercial space, have abundant on-site parking, are located near major highways. The goals and objectives of the General Plan use these challenges to define the unique character of Sierra Madre and provide opportunities for boutique, brick-and-mortar, and mom-and-pop businesses.

Using the guidance of the General Plan, the City Council requested that the Commercial Zoning Ordinance update be expedited. Understanding Sierra Madre's unique character and the care necessary to tailor land use regulations for the benefit of the community, the Planning Commission embarked on this effort over several years, on several occasions through formation of subcommittees comprising members of both the Planning Commission and City Council. An ordinance amending the Commercial Zoning Ordinance was eventually adopted in November of 2020.

On April 13, 2026, the City received an application for an addition to an existing commercial building. The existing commercial building was developed with no setback from property line adjacent to Sierra Madre Boulevard, a main commercial street, as defined. The plan for the addition proposed a patio aligned with the existing building's setback on Sierra Madre Boulevard. At the time the application was submitted, the Commercial Zoning Ordinance required a minimum setback of 5 feet, and the proposal could not be approved by-right thus requiring the applicant request a zoning variance. The fees to process and prepare a zoning variance starts at $7,777 (application processing, public noticing, and CEQA review/processing) according to the adopted FY 26-27 Fee Schedule. With little deliberation given to the request for reduced setback, the Planning Commission approved the zoning variance and requested that staff research and investigate why Ordinance No. 1431 had not been adopted with its recommended provisions that eliminated a setback requirement adjacent to a main commercial street.

Research
The nearly five-year effort of the Planning Commission and subcommittees culminated into a recommended ordinance to repeal and replace the 2009 Commercial Zoning Ordinance in its entirety. On October 13, 2020, the City Council conducted the first reading of Ordinance No. 1431 as recommended by the Planning Commission; a copy of the staff report and its attachments are included in this report as Attachment 1. Through deliberation, the City Council felt that numerous land use requirements in the ordinance were onerous and asked for more relief in land use requirements and that the amendments to design standards be eliminated and considered separately at a later time. Staff recommends that deliberation of the City Council be reviewed by watching archived videos of the meeting, linked below.

City Council Regular Meeting of October 13, 2020 (link) Public Hearing begins at 1:20:58
Ordinance No. 1431 was adopted by approval of its second reading on November 10, 2020; a copy of the staff report and its attachments are included in this report as Attachment 2. Closely following the adoption of Ordinance No. 1431, subsequent ordinances affecting commercial uses and development were adopted that:

1. provide relief for new businesses occupying existing commercial space from strict minimum parking standards;

2. shift the authority of design review permits from the Planning Commission to the Director of the Planning & Community Preservation Department (a design review permit is required for commercial additions exceeding a floor area of 500 square feet); and

3. provide streamlined review for mixed-use new developments, provided that at least two-thirds of the project is dedicated as residential use and the project meets applicable Objective Design Standards (which does not require a front yard setback for mixed-use developments).

Consideration for amending the design and development standards of the Commercial Zoning Ordinance has not since been revisited by either the Planning Commission or City Council. Staff reported its findings to the Planning Commission on August 6, 2020, including a comparative analysis of all differences between the Planning Commission's recommended ordinance and Ordinance No. 1431, as adopted; a copy of the staff report and its attachments are included in this report as Attachment 3. Upon receipt and filing of this report, the Planning Commission requested that the City Council consider narrowly amending the Commercial Zoning Ordinance to eliminate the five-foot front yard setback requirement for new construction and development adjacent to main commercial streets. Therefore, it is recommended that the City Council direct staff to initiate a Municipal Code Text Amendment to amend Subsection A (Front Yard) of Section 17.36.070 (Yards and building setbacks) of Chapter

17.36 (C Commercial Zone) of Title 17 (Zoning) of the Sierra Madre Municipal Code consistent with Planning Commission Resolution 20-11.

STRATEGIC PLAN RELATIONSHIP
This item supports the City's commitment to foster collaboration between residents and businesses.

ENVIRONMENTAL ANALYSIS
Adoption of a Commercial Zoning Ordinance amendment qualifies for an exemption from California Environmental Quality Act review pursuant to Title 14, Section 15061 subdivision (b)(3) and section 15378, subdivision (a) and (b) (5) of the California Code of Regulations as it can be seen with certainty that there is no possibility that the adoption of a Commercial Zoning Ordinance amendment may have a significant effect on the environment because it will adjust existing regulations regarding commercial development within the commercial zone.

FISCAL IMPACT
There is no direct fiscal impact associated with adoption of a Commercial Zoning Ordinance amendment.

Approved by:
___________________________
Michael Bruckner
City Manager
Attachments
Attachment 1: October 13, 2020, City Council Agenda Report re: 1st Reading of Ordinance 1431 Attachment 2: November 10, 2020, City Council Agenda Report re: 2nd Reading of Ordinance 1431 Attachment 3: August 6, 2026, Planning Commission Staff Report re: The Commercial Zoning Ordinance

City of Sierra Madre
Agenda Report
TO: Honorable Mayor Capoccia and Members of the City Council FROM: Gabriel Engeland, City Manager
REVIEWED BY: Vincent Gonzalez, Planning and Community Preservation Director DATE: October 13, 2020
SUBJECT: ORDINANCE 1431 AMENDING CHAPTER 17.08 (DEFINITIONS), SECTION 17.20.015 (DEFINITIONS), CHAPTER 17.36
(COMMERCIAL), CHAPTER 17.60 (VARIANCES AND
DISCRETIONARY PERMITS) OF TITLE 17 (ZONING) OF THE

SIERRA MADRE MUNICPAL CODE, AND APPROVING
RESOLUTION 20-62 (COMMERCIAL ZONE USES LIST)

STAFF RECOMMENDATION
Staff recommends the City Council review the recommendation from the Planning Commission and provide direction to staff from the alternatives listed below.

ALTERNATIVES

1. The City Council may approve the recommendation from the Planning Commission.

RECOMMENDATION IF ALTERNATIVE SELECTED: Introduce with first reading Ordinance 1431 and Resolution 20-62 Commercial Zone Uses List

2. The City Council may make changes or amend the recommendation from the Planning Commission to comply with the policy goals of the City Council and the written direction provided to the Planning Commission by the City Council.

RECOMMENDATION IF ALTERNATIVE SELECTED: Introduce with first reading Ordinance 1431 as amended and Resolution 20-62 Commercial Zone Uses List

3. The City Council may continue consideration of the Commercial Code to a future date.

RECOMMENDATION IF ALTERNATIVE SELECTED: Continue consideration of Ordinance 1431 and Resolution 20-62, providing direction to the Planning Commission and staff.

4. The City Council may choose not to adopt the recommendation from the Planning Commission.

5. The City Council may provide alternative direction.

John Capoccia, Mayor
Rachelle Arizmendi Mayor Pro Tem
Gene Goss, Council Member
John Harabedian, Council Member
Sue Spears, City Clerk
Michael Amerio City Treasurer

Page 2 of 9 ends

SUMMARY
On July 28, 2020 the City Council, through unanimous vote, provided direction to the Planning Commission (Attachment 1) to update the Commercial Code. This direction was received by the Planning Commission on August 20, 2020.

This direction to the Planning Commission was sent by the City Council after a letter from the Mayor and Mayor Pro Tem (Attachment 2) was delivered to then Planning Commission Chair John Hutt on April 11, 2020 asking the Planning Commission to make a recommendation to the full City Council on the Commercial Code.

In summary the direction to the Planning Commission, sent by unanimous vote of the City Council, was to provide sensible regulation of the business district by:

1. Not favoring certain business uses over others;

2. Applying regulation that is sensible and not burdensome;

3. Applying a market based approach that does not limit the type, use, or location of businesses that wish to locate in Sierra Madre;

4. Reducing parking restrictions and regulations; and

5. Excluding the Montecito District from the Commercial Code update and reviewing separately.

The Planning Commission recommendation is consistent with some, but not all, of the direction provided by the City Council.

ANALYSIS
The Planning Commission was directed by the City Council to update the Commercial Code in a manner consistent with the policy goals of the City Council as listed above.

The recommendation from the Planning Commission considers portions of these policy goals, but does not consistently adhere to written direction provided unanimously by the City Council through the minute order adopted on July 28, 2020 and delivered to the Planning Commission on August 20, 2020.

The changes recommended by the Planning Commission are shown in redline (Exhibit A) with areas that may not be consistent with the City Council direction highlighted in “comments” by City staff.

Further, the proposed Commercial Code makes changes and alternations to Design Review Criteria (Section 17.36.040) – 17.36.190) found in the Commercial Code. The proposed changes are not consistent with the direction the City Council provided the Planning Commission (Attachment 1) on the Design Review Process, and were also not included in the direction of the City Council to the Planning Commission on the Commercial Code. The City Council may consider the Design Review Criteria in the Commercial Code recommended by the Planning Commission at tonight’s meeting or the City Council may postpone consideration of the Design Review Standards until the October 27, 2020 meeting when the Design Review Process is discussed.

Page 3 of 9 ends

The City Council further directed the Planning Commission to make changes to parking regulations (Attachment 1, Attachment 2). The Planning Commission made a recommendation on parking regulations to the City Council as requested. However, the proposed changes to parking regulations are currently scheduled to be considered by the City Council on October 27, 2020. The parking regulations were moved to this date to ensure consistency with City Council direction on the Commercial Code.

BACKGROUND
General Plan Policies
In July 2015, the City Council adopted a General Plan Update that included new land use policies and an Implementation Program for the adoption of those policies. State law requires that the zoning ordinance be consistent with the adopted General Plan; therefore, it is important to move forward with the series of amendments to comply with state law.

On September 22, 2015, as part of the Strategic Plan goals, staff received City Council direction to prioritize General Plan Implementation Measures for calendar years 2015- 2020. Revisions to the Commercial Zone were identified for implementation during this period.

Land Use Implementation Measure-5 (IM-5) includes direction to enforce the Commercial Zoning Ordinance, and amend it as necessary to maintain an area of the City for commercial uses. A short list of applicable Goals and Policies of the General Plan are provided below:

L3.1: Maintain an area in the City for commercial development through the review and update of appropriate standards and regulations for new construction.

L3.2: Encourage the development of specialty retail, including stores selling products of local artisans and craftsmen, art galleries, and design furnishings.

L3.3: Encourage the development of restaurants, bed and breakfasts, and other visitorserving uses.

L3.4 Encourage the development of service and retail uses which meet the needs of local residents and local business people and residents.

L3.5: Encourage businesses that attract more people to the downtown area in the evening.

L3.6 Encourage office and technology uses without displacing retail.

L3.7 Encourage commercial uses that do not add a burden on the City’s natural resources, including water resources.

L33.1 Require that the ground floor elevation of a commercial space (storefront or professional) facing the sidewalk be visibly and physically penetrable by placing windows and doorways at the street elevation.

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Sierra Madre City CouncilSeptember 8, 2026

Sierra Madre City Council
September 8, 2026