CITY OF SIGNAL HILL
STAFF REPORT
2175 Cherry Avenue • Signal
Hill, California 90755-3799
8/23/2022
AGENDA ITEM
TO:
HONORABLE MAYOR
AND MEMBERS OF THE CITY COUNCIL
FROM:
THOMAS BEKELE
PUBLIC WORKS DIRECTOR
SUBJECT:
RESOLUTIONS DECLARING FINAL ACCEPTANCE OF THE HERITAGE POINT
PARK PROJECT (FORMERLY VIEW PARK AND STORMWATER INFILTRATION
PROJECT) AND APPROVING BUDGET ADJUSTMENTS
Summary:
Since 2013, staff has worked to advance the Heritage Point Park Project (formerly View Park and Stormwater Infiltration Project). The project has evolved over the years to reflect current community priorities, environmental sustainability goals, and available funding resources. The project was funded with a grant from the San Gabriel and Lower Los Angeles Rivers and Mountains Conservancy and City Park Development Funds. The project was recently completed by the Conservation Corps of Long Beach. Tonight, the City Council will consider the final acceptance and budget adjustments for the City’s Heritage Point Park Project.
Recommendations:
1. Adopt a resolution, entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SIGNAL HILL, CALIFORNIA,
DECLARING WORK TO BE COMPLETED IN CONFORMANCE WITH THE PLANS AND SPECIFICATIONS FOR THE HERITAGE POINT PARK PROJECT (PROJECT NO. 80.15002) (FORMERLY VIEW PARK AND STORMWATER INFILTRATION PROJECT) IN THE CITY OF
SIGNAL HILL IN ACCORDANCE WITH THE CONSTRUCTION AGREEMENT ENTERED INTO
BETWEEN THE CONSERVATION CORPS OF LONG BEACH AND THE CITY OF SIGNAL HILL
2. Adopt a resolution, entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SIGNAL HILL, CALIFORNIA
AMENDING THE ADOPTED BUDGET AND AUTHORIZING BUDGET APPROPRIATIONS FOR FISCAL YEAR 2022-23
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Fiscal Impact:
The total project budget is $3,180,000, which includes design, project management, and construction. An additional appropriation of Park Development Funds in the total amount of $190,000 is required to fully fund the project (Table 1). The additional appropriation consists of $140,000 of value contributions to the project per Conservation Corps of Long Beach’s original contract that were not directly applied to the original contract value (Table 2) and $50,000 to fund extended construction management services.
Table 1: Heritage Point Park Project Budget and Actual Cost Summary Strategic Plan Objectives:
Goal No. 4: Maintain and improve the public infrastructure.
Goal No. 5: Ensure an enhanced quality of life for the residents of the City.
Background:
In 2013, the Parks and Recreation Commission conceived the idea to create View Park within the former Creston Avenue right-of-way near the intersection of E. Burnett Street and Cherry Avenue. At the time, the proposed park concept included view opportunities, a landscaped trail for pedestrian access, an electronic message sign, and vehicular access for adjacent oil well operators. The park concept later expanded to include vacant City of Long Beach property along Cherry Avenue as well as a recycled water line.
In 2017, the City successfully secured a $2 million grant for construction of View Park from the San Gabriel and Lower Los Angeles Rivers and Mountains Conservancy (RMC). The City subsequently appropriated $600,000 from its Park Development Fund and established an initial project budget of $2.6 million.
In 2019, in recognition of higher than anticipated project costs, the RMC approved a $400,000 amendment increasing the total grant funds to $2.4 million, resulting in a new project budget of $3 million.
In September 2020, City staff determined that, despite several attempts to creatively design the recycled water system, required costs exceeded available funding. On October 13, 2020, the CITY OF SIGNAL HILL Page 2 of 6 Printed on 8/18/2022
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recycled water system, required costs exceeded available funding. On October 13, 2020, the Council approved staff’s recommendation to defer the recycled water system and add a stormwater infiltration component and directed staff to negotiate with the RMC to modify the project scope.
On November 16, 2020, the RMC Board approved the revised project scope, removing the recycled water system and adding drywells for stormwater infiltration. The RMC also extended the project deadline to April 2022.
On February 9, 2021, the Council approved a construction agreement with Conservation Corps of Long Beach (CCLB) to construct the project. The negotiated cost of the park construction was $2,005,730 with a contingency of $209,329 to cover the cost of unforeseen items and changes or additions in the interest of the City as approved by the Public Works Director for a total not-to-exceed price of $2,215,059.
At the October 26, 2021 Council meeting, Council voted to change the name of the park to Heritage Point Park.
The project was substantially completed in June 2022 and the grand opening ceremony was held on July 8, 2022. The park is currently open and in use for the enjoyment of the community. All contract items are now complete to the satisfaction of the Public Works Department with the exception of a 90 -day landscape establishment and maintenance period. It is recommended that the Council declare acceptance of the project, approve the amended budget, and direct staff to file the notice of completion.
Analysis:
Project Budget
The total cost of the Heritage Point Park Project is $3,366,147 which includes design, project management, and construction. The project budget is broken out by activity in Table 2.
Table 2: Heritage Point Park Project Budget
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Construction Agreement with Conservation Corps of Long Beach The CCLB is a non-profit public benefit corporation established by the State legislature. CCLB serves as the City’s local partner to promote workforce development, train at risk youth, and improve the living environment. The City has a longstanding relationship with CCLB, with members currently providing various maintenance support services throughout the City.
The City’s original RMC grant application included a commitment to partner with CCLB for the construction of a portion of Heritage Point Park. During planning discussions, it was discovered that CCLB has experience in delivering park and environmental projects. They were constructing the Parque Dos Rios Park in Azusa, California for the Watershed Conservation Authority. The park includes similar features to the proposed Heritage Point Park and is a similar size with an estimated project budget of $1.2 million. Partnering with CCLB in this expanded capacity supported the City’s efforts to facilitate more job training opportunities, provide more employment opportunities for at-risk youth, and leverage expertise in the areas of park construction and environmental landscaping. In addition to the aforementioned benefits, CCLB secured State Active Transportation Program (ATP) funding in the amount of $140,000 to supplement construction of the Project.
As a non-profit governmental entity, CCLB entered into a Construction Agreement with the City. The construction cost was negotiated and after a separate review comparing the proposed pricing against recent bid projects from the Los Angeles County area, staff confirmed that the proposed cost represented fair market costs to construct the project. The project scope was executed similar to a standard City Public Works Capital Improvement Project, using City Public Works Standard Plans and Specifications, “Standard Specifications for Public Works Construction” (Green Book), and applicable City and State Public Contract and Labor Codes. The Construction Agreement was managed by the City’s consultant, AndersonPenna/Ardurra with City oversight.
CCLB’s construction contract with the City includes a commitment from CCLB to provide $140,000 of CCLB’s ATP funding to be contributed toward the project. The City originally budgeted the project as if this value would be directly applied toward the construction contract. Due to the State requirements for ATP funding, CCLB could not directly credit this value on the construction contract with the City.
Instead, CCLB agreed to provide the equivalent value in supplemental project activities (Table 2).
CCLB has performed the construction of the project in accordance with the Construction Agreement and staff has deemed the project complete. The final cost of the park construction is $2,215,059 and is within the approved construction contract amount.
Construction Management
On February 9, 2021, the Council approved a contract amendment No. 4 with AndersonPenna/Ardurra to manage the construction of Heritage Point Park in the amount of $349,885.
The project’s original completion date was April 2022. Delays due to COVID-19, manpower and material supply issues, weather, and plan revisions extended the construction completion date to June 30, 2022 and increased the need for additional construction/project management for the subject project along with continued grant administration. Additionally, the Ardurra team will need to close out CITY OF SIGNAL HILL Page 5 of 6 Printed on 8/18/2022
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project along with continued grant administration. Additionally, the Ardurra team will need to close out the construction project and grant administration by August 30, 2022.
In an effort to keep the construction project moving forward, a contract extension for construction management with AndersonPenna/Ardurra was approved in the amount of $48,725 on May 24, 2022.
Additional funds, however, were not added to the project budget at that time to give staff an opportunity to assess the financial status of the construction project. Staff recommends a budget amendment adding $50,000 from the unappropriated Park Development Fund to cover the costs of extended construction management for the project from the period of April 2022 to August 2022.
Reviewed:
_________________________
Sharon del Rosario
Approved:
_________________________
Joe Hoefgen
Attachments
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