CITY OF SIGNAL HILL
STAFF REPORT
2175 Cherry Avenue • Signal
Hill, California 90755-3799
10/11/2022
AGENDA ITEM
TO:
HONORABLE MAYOR
AND MEMBERS OF THE CITY COUNCIL
FROM:
THOMAS BEKELE
PUBLIC WORKS DIRECTOR
SUBJECT:
PUBLIC WORKS CONTRACT WITH RUIZ CONCRETE AND PAVING INC. FOR THE SIDEWALK REPAIR PROJECT (PROJECT NO. 90.23007)
Summary:
The City Council will consider entering into a Public Works Contract with Ruiz Concrete and Paving Inc. for the construction of the Sidewalk Repair Project (Project No. 90.23007).
Recommendations:
1. Authorize the Interim City Manager to enter into a Public Works Contract with Ruiz Concrete and Paving Inc. for construction of the Sidewalk Repair Project (Project No. 90.23007), for a term of 45 working days and a not-to-exceed contract amount of $60,783.00 in a form approved by the City Attorney.
2. Authorize a project contingency in the amount of $19,217.00 for a total construction budget of $80,000.00 and authorize the Public Works Director to utilize the contingency for additional scope of work to be performed on adjacent streets during construction.
3. Authorize up to a 30-working day term extension to accommodate additional scope of work to be utilized if approved by the Public Works Director.
Fiscal Impact:
The total cost of this Contract is $60,783.00. Considering that the Engineer’s estimate for this project was $72,700.00 and the bid results obtained were lower than anticipated; staff is proposing to add scope of work to the project for additional concrete sidewalk improvements on adjacent streets. The contingency funds requested for the added scope of work is $19,217.00.
The project capital improvement budget will be $80,000.00, consisting of the $60,783.00 contract CITY OF SIGNAL HILL Page 1 of 3 Printed on 10/6/2022
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10/11/2022
The project capital improvement budget will be $80,000.00, consisting of the $60,783.00 contract amount and the $19,217.00 contingency.
The total budget for the Fiscal Year 2022-23 Sidewalk Repair Project is $80,000, of which $32,397 is funded by County Measure R (Fund 236), $30,000 is funded by Senate Bill 1 Road Maintenance and Rehabilitation Act (Fund 238) and $17,603 funded by Transportation Development Act (Fund 205).
Strategic Plan Objective:
Goal No. 4: Maintain the public infrastructure.
Background:
The City’s Sidewalk Maintenance Program is intended to repair or replace portions of sidewalk that have been damaged by expansion of tree roots, ground settlements, or have deteriorated over time causing an uneven grade or lifted panels. The program consists of sidewalk inspection and reporting that locates and prioritizes sidewalks based on the degree of panel displacement and the relative amount of foot-traffic, and scheduling sidewalk repairs. Inspections and reports are performed per the sidewalk inspection policy.
Analysis:
This project consists of the following:
· Removal and replacement of approximately 3,170 square feet of damaged concrete sidewalk at 28 locations;
· Removal of tree roots under concrete sidewalk;
· Removal and replacement of one existing water meter, and adjustment to new grade located near 2669 Lime Avenue; and
· Reconstruction of two existing driveways located at 3301 E. Hill Street and 1957 Temple Ave.
On August 26, 2022, staff issued a Notice Inviting Bids (NIB) for the Sidewalk Repair Project. The NIB was posted on the following locations:
· PlanetBids via the City’s online portal;
· City’s website;
· City’s public notice locations; and
· Published in the Signal Tribune Newspaper on August 26, 2022 and September 2, 2022.
On September 1, 2022, staff held a non-mandatory pre-bid meeting to review limits of work and inform bidders of the scope of work and expectations. 35 prospective bidders were notified of the bid opportunity through PlanetBids and a total of 22 prospective bidders downloaded the contract documents. Bids were due on September 15, 2022 at 3:00 p.m. The City received the following bids for the Sidewalk Repair Project by the bid due date:
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Ruiz Concrete and Paving Inc. submitted the lowest bid totaling $60,783.00 and submitted all of the required documents prior to the bid closing date and time. After review of their bid documents, all documents were found to be complete and in good order. Staff also conducted reference checks on the company’s listed projects in their Statement of Qualifications and verified that Ruiz Concrete and Paving Inc. has performed work of a similar nature for other clients to their satisfaction, including similar past projects for the City of Signal Hill. Staff also verified that the contractor is properly licensed to perform the work under this contract. As a result of this evaluation, staff determined Ruiz Concrete and Paving Inc. to be the lowest responsive and responsible bidder.
Upon contract award, staff will issue a Notice to Proceed for the contractor to begin work.
Construction is estimated to start in late October 2022 with a schedule not to exceed 45 working days.
Reviewed:
_________________________
Sharon del Rosario
Approved:
_________________________
Joe Hoefgen
Attachment
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