CITY OF SIGNAL HILL
STAFF REPORT
2175 Cherry Avenue • Signal
Hill, California 90755-3799
10/11/2022
AGENDA ITEM
TO:
HONORABLE MAYOR
AND MEMBERS OF THE CITY COUNCIL
FROM:
THOMAS BEKELE
PUBLIC WORKS DIRECTOR
SUBJECT:
RESOLUTION DECLARING FINAL ACCEPTANCE OF THE 2022 SLURRY SEAL PROGRAM (PROJECT NO. 90.23003) PURSUANT TO THE PUBLIC WORKS CONTRACT WITH MISSION PAVING AND SEALING, INC. (MISSION PAVING) Summary:
Mission Paving has completed work for the 2022 Slurry Seal Program (Project No. 90.23003) (Project) to the satisfaction of the Public Works Department and in accordance with the project plans and specifications. Staff recommends final acceptance of the work performed by Mission Paving and issuance of final payment.
Recommendation:
Adopt a resolution, entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SIGNAL HILL, CALIFORNIA,
DECLARING WORK TO BE COMPLETED IN CONFORMANCE WITH THE PLANS AND SPECIFICATIONS FOR 2022 SLURRY SEAL PROGRAM (PROJECT NO. 90.23003) IN THE CITY
OF SIGNAL HILL, IN ACCORDANCE WITH THE CONTRACT ENTERED INTO BETWEEN MISSION PAVING AND SEALING, INC. AND THE CITY OF SIGNAL HILL Fiscal Impact:
The Capital Improvement Program Budget for Pavement Management - Annual Projects Fiscal Year (FY) 2022-23 (Project No. 90.23003) is $1,230,056.00. Actual costs for this contract totaled $314,976.54, resulting in a remaining annual budget of $915,079.46 (see Table 1). The remaining budget for the Project will be utilized for future pavement management projects in FY 2022-23. The project budget is divided between construction costs and other project-related costs.
The Project utilized County Measure R, Measure M, and Proposition C funds as designated in the FY 2022-23 Capital Improvement Program Budget. The construction contract with Mission Paving was CITY OF SIGNAL HILL Page 1 of 3 Printed on 10/6/2022
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10/11/2022
2022-23 Capital Improvement Program Budget. The construction contract with Mission Paving was $259,725. At the time of contract award, City Council also authorized a $70,000 contingency. The total construction contract cost came in at $299,505. To cover the additional costs in excess of the original contract value, a change order to utilize the contract contingency was included on the September 27, 2022 Contract Amendment Register (CAR). The actual costs shown in Table 1 below also include consultant inspection services provided by the City’s on-call professional consultant KOA Corporation.
Strategic Plan Objective:
Goal No. 4: Maintain and improve the public infrastructure.
Background and Analysis:
In February 2022, Bucknam Infrastructure Group, Inc. updated the Citywide Pavement Management Plan (PMP), which recommended maintenance and repair strategies to maintain and improve the overall Pavement Condition Index (PCI) of the City’s streets. The PMP was reviewed and approved by the City Engineer and submitted to Los Angeles County Metropolitan Transportation Authority in accordance with Proposition C local return guidelines. Staff presented the 2022 PMP to City Council on August 23, 2022. The Project is the first implementation of Signal Hill’s updated PMP.
PCI is a measure of a street’s pavement quality that ranges from 0 to 100, with a score of 100 representing a street that is in the best possible condition. Slurry seal is a cost-effective maintenance approach intended to improve the PCI and extend the life of a street that is already in relatively good condition with a PCI between 60 and 85. By comparison, a street with a PCI less than 60 will typically require more extensive and costly repairs in order to improve its PCI.
On April 12, 2022, Council authorized the execution of a public works contract with the lowest responsive and responsible bidder, Mission Paving, to complete type 2 slurry seal coating, asphalt pavement repairs, and restoration of traffic striping on the streets shown on Attachments A and B.
Due to favorable prices received at the time of bid and budget availability, Council authorization included a contingency of up to $70,000 which was recommended by staff to increase the scope of work to include adjacent streets that were also candidates for slurry seal. Utilizing the project contingency, the scope of work was expanded to include slurry seal of Junipero Avenue from Pacific Coast Highway to East 21st Street and East 19th Street from Cherry Avenue to Junipero Avenue.
On July 18, 2022, staff issued a Notice to Proceed to Mission Paving to commence work. Three CITY OF SIGNAL HILL Page 2 of 3 Printed on 10/6/2022
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On July 18, 2022, staff issued a Notice to Proceed to Mission Paving to commence work. Three change orders totaling $39,780.40 were issued on the project within the contingency limits authorized by City Council on April 12, 2022. These change orders were reported on the CAR on September 27, 2022. Mission Paving achieved substantial completion of the work in conformance with the plans, specifications, and contract documents on August 19, 2022. Staff recommends issuance of final payment to Mission Paving and adoption of the resolution declaring the acceptance by the City of the work performed by Mission Paving.
Reviewed:
_________________________
Sharon del Rosario
Approved:
_________________________
Joe Hoefgen
Attachments
CITY OF SIGNAL HILL Page 3 of 3 Printed on 10/6/2022
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