2175 Cherry Avenue • Signal Hill, California 90755-3799
CITY OF SIGNAL HILL
THE CITY OF SIGNAL HILL
WELCOMES YOU TO A REGULAR
CITY COUNCIL MEETING
March 28, 2023
Meetings begin at 6:00 pm with the conduct of any business permitted to be conducted in closed session by the Brown Act (Government Code Section 54950, et seq.), if any, and with the public portion of the meeting beginning at 7:00 pm. There is a period for public comment on closed session matters at 6:00 pm prior to the closed session. In the event there is no business to be conducted in closed session, the regular meeting shall begin at 7:00 pm.
There is a public comment period at the beginning of the regular meeting. Any person wishing to comment shall be allotted three minutes per distinct item. Any meeting may be adjourned to a time and place stated in the order of adjournment.
The agenda is posted 72 hours prior to each meeting on the City’s website and outside of City Hall. The agenda and related reports are also available for review online at www.cityofsignalhill.org.
To view or listen to the meeting live at 7:00 p.m.:
• City of Signal Hill website at www.cityofsignalhill.org, select the City Council Meetings Link from the home page.
• Charter Spectrum Channel 3 or Frontier FiOS Channel 38. • Call (408) 638-0968 (audio only) and enter meeting ID: 881-4793-6648, press # when prompted to provide participant ID, and enter passcode: 374778. If you would like to make a public comment, please notify the meeting host by pressing *9 on the telephone keypad.
To view and participate (closed session at 6:00 p.m. and regular meeting at 7:00 p.m.):
• In-person Participation: Council Chambers of City Hall, 2175 Cherry Avenue, Signal Hill, California.
• Remote Participation: Visit https://zoom.us/j/88147936648 on your desktop computer or laptop and enter passcode: 374778; or
• Visit www.zoom.us on your desktop computer or laptop, click on “Join a Meeting”, and enter meeting ID: 881-4793-6648 and passcode: 374778 when prompted; or • Download the app from the app store if you are using a smart phone and enter meeting ID: 881-4793-6648 and passcode: 374778 when prompted.
City Council Regular March 28, 2023
• Please note that you will be placed in a “listen only” mode and your video feed will not be shared with the Council or public. If you would like to make a public comment, please notify the meeting host by raising your virtual hand (see hand icon at bottom of screen) and you will be invited to speak when the City Council is taking public comments. Please do not simultaneously use a microphone through Zoom and a cellphone/telephone. That combination results in audio problems for all participants. • To make a general public comment or comment on a specific agenda item, you may also submit your comment, limited to 250 words or less, to the City Clerk at [email protected] not later than 5:00 p.m. on Tuesday, March 28, 2023.
Written comments will be provided electronically to City Council and attached to the meeting minutes. Written comments will not be read into the record. • Please note that remote participation is offered as a public service and the City is not responsible for meeting disruptions or technical difficulties; however, if you are disconnected, please repeat the steps above. Submission of written comments or in-person participation will ensure that your comments are received.
City Council Members are compensated $722.18 per month. City Clerk and City Treasurer are compensated $438.22 per month.
(1) CALL TO ORDER – 6:00 P.M.
(2) ROLL CALL
MAYOR HANSEN
VICE MAYOR WOODS
COUNCIL MEMBER COPELAND
COUNCIL MEMBER JONES
COUNCIL MEMBER WILSON
(3) CLOSED SESSION
a. A CLOSED SESSION WILL BE HELD PURSUANT TO GOVERNMENT CODE SECTION 54956.9(D)(2).
CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION.
SIGNIFICANT EXPOSURE TO LITIGATION.
NUMBER OF POTENTIAL CASES: 1
(4) PUBLIC BUSINESS FROM THE FLOOR ON CLOSED SESSION ITEMS (5) RECESS TO CLOSED SESSION
(6) RECONVENE REGULAR MEETING – 7:00 P.M.
(7) PLEDGE OF ALLEGIANCE
(8) CLOSED SESSION REPORT
(9) PUBLIC BUSINESS FROM THE FLOOR ON ITEMS NOT LISTED ON THE AGENDA (SPEAKERS WILL BE GIVEN THREE MINUTES FOR EACH DISTINCT ITEM)
City Council Regular March 28, 2023
(10) COMMUNITY ANNOUNCEMENTS
(11) PRESENTATIONS
a. THE SIGNAL HILL YOUTH SPORTS BASKETBALL TEAM, LIL RASCALS,
WILL BE RECOGNIZED FOR THEIR CHAMPIONSHIP WIN IN THE D-GIRLS DIVISION, AGES 11 AND 12.
b. THE DIVERSITY COALITION COMMITTEE WILL PRESENT ITS QUARTERLY REPORT ON THE COMMITTEE’S ACTIVITIES TO THE CITY COUNCIL. c. PUBLIC WORKS DEPARTMENT STAFF AND THE CITY’S DESIGN
CONSULTANT, SWA CONSULTANTS, WILL PROVIDE A PROGRESS
UPDATE FOR THE CITYWIDE MEDIAN LANDSCAPE AND IRRIGATION DESIGN PROJECT WITH PRELIMINARY DESIGN CONCEPTS.
(12) CITY MANAGER REPORTS
a. MEMORANDUM OF UNDERSTANDING (MOU) WITH CITY OF LONG BEACH
AND PUBLIC WORKS CONTRACT WITH INTERNATIONAL LINE BUILDERS, INC. DBA ILB ELECTRIC FOR EAST 20TH STREET AND REDONDO
AVENUE INTERSECTION IMPROVEMENT PROJECT (PROJECT NO.
90.20007)
Summary:
Staff recommends the City Council consider entering into an MOU with City of Long Beach and a Public Works Contract with ILB Electric for construction of the East 20th Street and Redondo Avenue Intersection Improvement Project. This scope of work for this Project includes the following tasks:
· Installation of new traffic signal poles and foundations, signal mast arms, LED luminaire, signal heads, countdown pedestrian heads, pedestrian push buttons, pedestrian push button signs, pullboxes, PVC conduits (3”), and conductors;
· Installation of Type E and Type D inductive vehicle detector loops; · Traffic striping and installation of internally illuminated street name sign; and
· Installation of grated line drain, and curb ramp per Caltrans Standard Plans D98H and A88A, Case C respectively.
Recommendations:
1. Authorize the City Manager to enter into an MOU with City of Long Beach for construction of the project, in a form approved by the City Attorney.
2. Authorize the City Manager to enter into a Public Works Contract with ILB Electric for construction of the Project, in a form approved by the City Attorney. The term of the agreement is for 90 working days upon issuance of
City Council Regular March 28, 2023
Notice to Proceed with a not-to-exceed contract amount of $448,479.00.
3. Authorize contingencies of 10% ($44,847.90) and up to a 180-day term extension pursuant to the City’s Purchasing and Contracting Guidelines, to be utilized if approved by the Public Works Director.
b. PUBLIC WORKS CONTRACT WITH PALP, INC. DBA EXCEL PAVING
COMPANY (EXCEL PAVING) FOR OHIO AVENUE STREET REHABILITATION FROM HILL STREET TO SKYLINE AVENUE (PROJECT NO. 90.23003) Summary:
The City Council will consider entering into a Public Works Contract with Excel Paving for construction of the Ohio Avenue Street Rehabilitation Project from Hill Street to Skyline Avenue (Project No. 90.23003). The Project includes:
· Approximately 26,000 square feet of asphalt pavement repair employing a combination of reconstruction and grind/overlay;
· Removal and replacement of approximately 560 square feet of damaged sidewalk;
· Restoration of traffic striping and markings; and
· Upgrade of two ADA access ramps.
Recommendations:
1. Authorize the City Manager to enter into a Public Works Contract with Excel Paving for construction of the Ohio Avenue Street Rehabilitation Project from Hill Street to Skyline Avenue (Project No. 90.23003), for a term of 40 calendar days and a not-to-exceed contract amount of $294,491.40 in a form approved by the City Attorney.
2. Authorize a contingency of 10% ($29,449) to accommodate additional scope of work and changed or unforeseen conditions to be utilized if approved by the Public Works Director for a total construction budget of $323,940.40. c. RESOLUTION APPROVING THE APPLICATION FOR CALIFORNIA ARTS
COUNCIL (CAC) GRANT FOR THE SIGNAL HILL PARK AMPHITHEATER
PROJECT
Summary:
With the passage of Assembly Bill 179 into law, the State approved funding for the City of Signal Hill in the amount of $5,000,000 to construct a new outdoor amphitheater at Signal Hill Park. The California Arts Council (CAC) is the designated State entity responsible for allocation of the grant funds to the City and ensuring grant funds are used for the purposes specified. Prior to payment of grant funds, CAC requires submission of a grant application that includes information about the project and execution of a grant agreement. Adoption of
City Council Regular March 28, 2023
this resolution provides City Council’s approval of the grant application and authorizes the City Manager to execute all necessary documents to receive and expend the awarded grant funds.
Recommendation:
Adopt a resolution, entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SIGNAL HILL,
CALIFORNIA, APPROVING THE APPLICATION FOR GRANT FUNDS FOR
THE SIGNAL HILL PARK AMPHITHEATER PROJECT
d. RESOLUTION ACCEPTING MEMBERSHIP IN THE GATEWAY CITIES
AFFORDABLE HOUSING TRUST, A JOINT POWERS AUTHORITY, AND
AUTHORIZING THE MAYOR TO EXECUTE THE JOINT EXERCISE OF
POWERS AGREEMENT
Summary:
Staff recommends the City join the Gateway Cities Affordable Housing Trust (Housing Trust), a Joint Powers Authority (JPA) formed among the municipalities within the Gateway Cities region. The Housing Trust provides funding to preserve and produce affordable housing by increasing each project’s competitiveness for state and federal funding. Additionally, the Housing Trust works with a variety of government and philanthropy groups to attract other housing funds. Joining the Housing Trust would support the City’s efforts to build workforce developments identified in the Housing Element. To become a member, the City Council is required to adopt a resolution and authorize the Mayor to execute the Joint Exercise of Powers Agreement with the Housing Trust.
Recommendations:
1. Adopt a resolution, entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SIGNAL HILL,
CALIFORNIA, APPROVING, AUTHORIZING, AND DIRECTING CITY
EXECUTION OF THE JOINT EXERCISE OF POWERS AGREEMENT
RELATING TO MEMBERSHIP IN THE GATEWAY CITIES AFFORDABLE
HOUSING TRUST
2. Authorize the Mayor to execute the Gateway Cities Affordable Housing Trust Joint Exercise of Powers Agreement.
e. FUTURE AGENDA ITEM CONSIDERATION - DISCUSSION OF WESTBLUFF
ESTATES
Summary:
At the City Council meeting of March 14, 2023, Council Member Copeland
City Council Regular March 28, 2023
requested, and Council Member Wilson seconded the placement of a discussion item regarding the following item for a future agenda:
Discuss the open space area of Westbluff Estates and consider assistance regarding beautification, safety, and security.
Recommendation:
Provide direction to staff regarding the placement of the requested item on a future agenda.
(13) CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and non-controversial. Items will be acted upon by the Council at one time without discussion. Any item may be removed by a Council Member for discussion. a. CONTRACT AMENDMENT REGISTER DATED MARCH 28, 2023
Summary:
The Contract Amendment Register is a listing of proposed contract amendments and project change orders eligible for streamlined processing based upon the following criteria as documented in the City’s Purchasing Policy:
· Funds have been authorized as part of the adopted fiscal year Operating Budget;
· Staff are satisfied with the goods/services received to date; and · City Manager has reviewed and approved each amendment for streamlined processing.
Two Change Orders are being presented for City Council consideration:
1. American Asphalt South, Inc. provides construction services for Fiscal Year 2022-23 Slurry Seal Program Project. The amendment is for a new not-to-exceed amount. The requested funds are within the amount authorized by City Council at the time of award.
2. T.E. Roberts Inc. provides construction services for Water Services and Valve Replacements Phase II Project. The amendment is for a term extension to accommodate completion of the Project due to material supply delays outside of the control of the contractor.
One option to extend a Memorandum of Understanding (MOU) and authorize the City Manager to execute the agreement and future amendments is being presented for City Council consideration:
3. The Signal Hill Community Foundation’s primary purpose is to support the City of Signal Hill by providing funding through grants, donations and corporate support for charitable, cultural, recreational, and educational
City Council Regular March 28, 2023
purposes to benefit the community. They co-sponsor some of the City’s major events, including the Concerts in the Park series. The option to extend the MOU for the first of two, five-year renewal options allows for a continued partnership to provide comprehensive services, events, and programs to the community.
Recommendation:
Authorize the Contract Amendment Register dated March 28, 2023. b. SCHEDULE OF INVESTMENTS AND MONTHLY TRANSACTION REPORT Summary:
The Schedule of Investments is a listing of all surplus funds invested for both the City and the Successor Agency to the former Signal Hill Redevelopment Agency as of the date shown on the report. The monthly transaction report provides the changes in investments for the prior month.
Recommendation:
Receive and file.
c. WARRANT REGISTER DATED MARCH 28, 2023
Summary:
The Warrant Register is a listing of all general disbursements issued since the prior warrant register and warrants to be released upon City Council approval.
Recommendation:
Authorize payment of the Warrant Register dated March 28, 2023. d. APPROVAL OF MEETING MINUTES
Summary:
Regular Meeting of March 14, 2023.
Recommendation:
Approve the meeting minutes.
(14) COUNCIL AGENDA--NEW BUSINESS
COUNCIL MEMBER WILSON
COUNCIL MEMBER JONES
COUNCIL MEMBER COPELAND
VICE MAYOR WOODS
MAYOR HANSEN
(15) ADJOURNMENT
City Council Regular March 28, 2023
Tonight’s meeting will be adjourned to an adjourned regular meeting of the City Council on Tuesday, April 4, 2023 at 6:00 p.m. The next regular meeting of the Signal Hill City Council will be held on Tuesday, April 11, 2023, at 7:00 p.m. (hybrid meeting format, including in-person, and video and teleconference participation options). Instructions to participate in the meeting will be provided on the meeting agenda.
CITIZEN PARTICIPATION
Routine matters are handled most quickly and efficiently if contact is made with the City department directly concerned. However, if you would like to request that a matter be presented for City Council consideration, you may do so by writing to the City Council, City Clerk, or City Manager. The deadline for agenda items is 12 noon on the Tuesday preceding the Council and Agency meetings. The complete agenda, including back up materials is available on the City website on the Friday preceding the meeting.
If you need special assistance beyond what is normally provided to participate in City meetings, the City will attempt to accommodate you in every reasonable manner.
Please call the City Clerk's office at (562) 989-7305 at least 48 hours prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible.