CITY OF SIGNAL HILL
STAFF REPORT
2175 Cherry Avenue • Signal
Hill, California 90755-3799
6/13/2023
AGENDA ITEM
TO:
HONORABLE MAYOR
AND MEMBERS OF THE CITY COUNCIL
FROM: CARLO TOMAINO
CITY MANAGER
BY: YVETTE E. AGUILAR
COMMUNITY SERVICES DIRECTOR
THOMAS BEKELE
PUBLIC WORKS DIRECTOR
SUBJECT:
HILLBROOK PARK COMMUNITY OUTREACH AND PROJECT UPDATE
Summary:
In January 2023, the City entered into an agreement with Architerra Design Group (ADG) to prepare the Hillbrook Park Renovation Design and conduct community outreach. Staff and ADG have collaborated and conducted community engagement and outreach activities in April and May 2023 to garner feedback on the redesign of the park. ADG will share the results of the outreach with City Council.
Recommendation:
Provide feedback and receive and file.
Strategic Plan Objectives:
Goal No. 4: Maintain and improve the public infrastructure.
Goal No. 5: Ensure an enhanced quality of life for the residents.
Fiscal Impact:
The total cost of services provided by ADG is a not-to-exceed amount of $145,726, with a contingency in the amount of $4,274 for a total contract authority of $150,000. Sufficient funds are budgeted in the Fiscal Year 2022-23 CIP Budget (Project No. 80.23007) for the design and outreach CITY OF SIGNAL HILL Page 1 of 3 Printed on 6/8/2023
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budgeted in the Fiscal Year 2022-23 CIP Budget (Project No. 80.23007) for the design and outreach services.
Background:
On February 9, 2021, the City Council approved the 2021 Parks and Recreation Master Plan and authorized staff to create a Prioritization and Implementation Plan (PIP) to clearly define goals, objectives, and priorities for the Community Services Department, which was subsequently adopted in January 2022.
The PIP capital improvement priorities included the renovation/redesign of Hillbrook Park. Priorities listed for this project include:
· Repurposing the entire lot, through actions such as removing the dry creek bed; · Redesigning and expanding the playground to include new, natural play equipment and a swing bay;
· Adding shelter coverings to current cement picnic table areas; and, · Adding elements to encourage interaction with nature.
Analysis:
On January 10, 2023, following the conclusion of a competitive RFP process, the City Council approved a Design Services Agreement with ADG to prepare the Hillbrook Park Renovation Design.
ADG’s scope of services are summarized below:
1. Lead and facilitate community outreach/workshop meetings;
2. Coordinate with utility companies and prepare utility plans;
3. Conduct field Design Review meetings with City staff;
4. Prepare a minimum of three concept plans and engineering estimates, incorporating City and community input;
5. Prepare construction plans, technical specifications, and special provisions; and,
6. Provide complete set of as-built drawings.
In an effort to continue to meet the deadlines of the project and the scope of work, ADG conducted community outreach to gather input to incorporate into the final deliverables.
To date, community outreach was conducted via meetings held on:
1. Saturday, April 29, 2023, from 10:00 a.m.-12:00 p.m. at Hillbrook Park;
2. Wednesday, May 3, 2023, from 6:00-8:00 p.m. at the Signal Hill Public Library; and
3. Wednesday, May 17, 2023, at 6:00pm at the Parks and Recreation Commission Meeting.
Additionally, a survey was made available to the public starting Thursday, April 27 through CITY OF SIGNAL HILL Page 2 of 3 Printed on 6/8/2023
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Wednesday, May 10, 2023. (Attachment A)
ADG will provide City Council with an update on the project status, anticipated timelines, and summarize the input received from the community to date.
Reviewed:
_________________________
Sharon del Rosario
Approved:
_________________________
Carlo Tomaino
Attachment:
A. Hillbrook Park Community Outreach Survey
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