EMERGENCY MANAGEMENT COORDINATOR
Bargaining Unit: SHEA
Revision Date: June 27, 2023
CENTRAL PURPOSE OF JOB:
Under general direction, the Emergency Management Coordinator develops, coordinates and maintains the Police Department and City emergency management programs, projects and services. The positions also assist in preparation of the City's annual budget and organizes and manages a variety of redevelopment projects in the areas of housing, economic development and redevelopment; performs responsible and technical administrative and analytical work; manages the City's real property; coordinates development activities as assigned; and performs other related duties as required.
DISTINGUISHING CHARACTERISTICS
The incumbent possesses a significant level of specialized technical expertise, abilities, skills and experience; and exercises considerable judgment in developing approaches and techniques. Logical thinking is required both in interpreting established policies and in applying concepts, plans and strategies. Assigned duties involve working closely with other City departments jurisdictions, agencies, utility companies and the general public.
ESSENTIAL FUNCTIONS:
Essential functions, as defined under the Americans with Disabilities Act, may include, but are not limited to the following characteristic duties, responsibilities, knowledge, skills and other characteristics. The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.
Develop, coordinate and maintain the Police Department and City emergency management programs, projects and services to ensure program compliance with Federal, State, local and City priorities, mandates, objectives, laws, guidelines, and regulations.
Develop and maintain liaisons with municipalities, county departments, and similar entities to facilitate plan development, response effort coordination, and exchanges of personnel and equipment.
Assist with the management and maintenance of the City's Emergency Management Plan and update all resource materials associated with emergency preparedness plans as needed.
Propose alteration of emergency response procedures based on regulatory changes, technological changes, or knowledge gained from outcomes of previous emergency situations.
Exhibit CExhibit COrganizes, equips, maintains and reviews the effectiveness of the City's Emergency Operations Center (EOC), while keeping it available for immediate activation, by operating and testing EOC equipment and systems, developing and reviewing activation and operation procedures, and stockpiling appropriate supplies.
Exhibit C
Exhibit C
Apply for funding for emergency-management-related needs and administer and report on the progress of such grants.
Develop and perform tests and evaluations of emergency management plans in accordance with state and federal regulations.
Coordinate staff training and drills.
Represent the City of Signal Hill at the County, State and Federal levels as it relates to emergency preparedness.
Coordinates disaster response drills and exercises in accordance with state and federal requirements.
Administers the City's Community Emergency Response Team (CERT) program and lead the CERT team volunteer activities.
Work with residents, businesses and school communities on preparedness planning and training.
Be available to respond at any time (24 hours/day, 7 days/week) to an emergency situation impacting the City.
Administer the division budget.
MARGINAL FUNCTIONS
May be required to work outside of normal business hours.
Perform related duties and responsibilities as required.
MINIMUM QUALIFICATIONS:
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience:
At least two (2) years of recent, experience in emergency preparedness or response, with specific experience ensuring organizational compliance with Standardized Emergency Management System (SEMS), National Incident Management System (NIMS), and Federal Emergency Management Administration (FEMA) requirements for disaster and emergency planning. Must be able to operate and manage programs related to Emergency Management within the department; or any combination of experience and education that would provide the required knowledge and abilities.
Education/Training:
Equivalent to a Bachelor's degree from an accredited college or university in public administration, emergency management, organizational development or a closely related field.
Licenses and Certificates:
Possession of a valid Class C California Driver’s License with acceptable driving record.
KNOWLEDGE AND ABILITIES REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS:
Knowledge of:
Federal, state and local laws, policies, best practices and principles related to emergency preparedness; Understanding of the functions and operations of local government; Land use and identification of potential hazards;
Operation characteristics of communication systems;
Procedures, methods and legal requirements of emergency services program development and implementation; State and Federal statutes and regulations pertaining to disaster planning and emergency operations, and civil disaster reporting procedures; Emergency planning and operational procedures for an Emergency Operations Center (EOC).
Skills in:
Communicating effectively, both orally and in writing;
Preparing clear, concise and accurate written materials; Making public presentations;
Record keeping and management practices;
Leadership techniques;
Research methods and analysis techniques;
Effective customer service techniques.
Ability to:
Evaluate program goals and develop strategies to improve effectiveness; Coordinate the organization, staffing and operational activities for emergency management programs, projects and services; Coordinate the day-to-day operations of emergency preparedness activities; Direct and supervise the City-wide emergency management program, Emergency Operations Center (EOC), Emergency Notification System and EOC activations, training and exercises; Direct and execute Community Emergency Response Team (CERT) and Radio Amateur Civil Emergency Services (RACES) programs; Provide quality training effectively across a range of departments and all levels of staff; Respond to the City's Emergency Operations Center in the event of activation; Operate and manage computer programs related to Emergency Management within the department.
Work a flexible schedule, i.e., occasional weekends and/or nights as needed to attend community meetings and functions
Physical Requirements:
Ability to operate a variety of automated office machines, including a calculator, copier, personal computer and applicable software programs; coordinate eyes, hands, feet and limbs in performing slightly skilled movements, such as data entry; exert light physical effort in sedentary to light work, typically involving lifting, carrying, pushing and pulling, sitting, and/or walking; maneuver and steer equipment and machinery requiring simple, but continuous adjustments, such as the operation of an automobile.
While performing the duties of this class, employees are frequently required to sit, stand and walk; talk or hear, in person and by telephone; use hands repetitively to finger, handle, feel or operate standard office equipment; and reach with hands and arms above and below shoulder level. Employees occasionally lift and move records and documents weighing up to 20 pounds.
Judgment and Situational Reasoning Ability:
Ability to exercise independent judgment, decisiveness and creativity required in situations involving directions, control and planning of an entire program or multiple programs; ability to decide time, place and sequence of operations within an organizational framework, as well as the ability to oversee their execution; ability to analyze and categorize data and information using established criteria, in order to determine consequences and to identify and select alternatives.
Environmental Adaptability:
Ability to work in an office environment.
ADDITIONAL INFORMATION:
Willingness and ability to work the hours necessary to accomplish the assigned duties; attend evening meetings; travel out of town and attend workshops, conferences, seminars during working and non-working hours.
The successful candidate must satisfactorily pass a background check including, polygraph examination, Department of Justice (DOJ) fingerprinting and reference checks. A valid California driver's license with a satisfactory driving record is required.
Class specifications are only intended to present a descriptive summary of the range of duties and responsibilities associated with specified positions. Therefore, specifications may not include all duties performed by individuals within a classification. In addition, specifications are intended to outline the minimum qualifications necessary for entry into the class and do not necessarily convey the final qualifications of incumbents within the position.
Pursuant to California Government Code Section 3100, all public employees are required to serve as disaster service workers subject to such disaster service activities as may be assigned to them by their supervisor or by law.
City of Signal Hill