CITY OF SIGNAL HILL
STAFF REPORT
2175 Cherry Avenue • Signal
Hill, California 90755-3799
8/8/2023
AGENDA ITEM
TO: HONORABLE MAYOR
AND MEMBERS OF THE CITY COUNCIL
FROM: CARLO TOMAINO
CITY MANAGER
BY: THOMAS BEKELE
PUBLIC WORKS DIRECTOR
SUBJECT:
RESOLUTION DECLARING FINAL ACCEPTANCE OF THE SPRING STREET BICYCLE LANE GAP CLOSURE PROJECT (PROJECT NO. 90.18003) PURSUANT TO THE PUBLIC WORKS CONTRACT WITH SEQUEL CONTRACTORS, INC.
Summary:
Sequel Contractors, Inc. (SCI) completed the work for the Spring Street Bicycle Lane Gap Closure Project (“Project”), to the satisfaction of the Public Works Department and in accordance with the project plans and specifications. The Project was funded by a federal Active Transportation Plan Grant and included various improvements to the public right-of-way on Spring Street between Atlantic Avenue and Junipero Avenue including pavement rehabilitation, addition of new Class II bicycle lanes, street lighting, and other improvements. The final cost of the construction contract with SCI was $1,899,150.49. Staff is recommending final acceptance of the work performed by SCI and issuance of final payment.
Recommendations:
1. Adopt a resolution, entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SIGNAL HILL, CALIFORNIA,
DECLARING WORK TO BE COMPLETED IN CONFORMANCE WITH THE PLANS AND
SPECIFICATIONS FOR THE SPRING STREET BICYCLE LANE GAP CLOSURE PROJECT (PROJECT NO. 90.18003) IN THE CITY OF SIGNAL HILL, IN ACCORDANCE WITH THE CONTRACT ENTERED INTO BETWEEN SEQUEL CONTRACTORS, INC. AND THE CITY OF SIGNAL HILL.
2. Authorize the Finance Department to release retention withheld from SCI on the project. The City may release the retention amount, totaling $94,958, 30 days from the date the adopted resolution is recorded with the Los Angeles County, or 90 days after the last day of work on the CITY OF SIGNAL HILL Page 1 of 3 Printed on 8/4/2023
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resolution is recorded with the Los Angeles County, or 90 days after the last day of work on the project, whichever date occurs sooner.
Fiscal Impact:
The budget for the project was $3,502,000 which included design, construction, and project administration costs. The construction contract award amount for the Project was $1,690,430 plus a contingency of $167,638 if authorized by the Public Works Director. In addition, the City Council approved a change order in the not-to-exceed amount of $317,531.86 on August 23, 2022, for a revised total not-to-exceed contract amount of $2,025,175. The final cost of the construction contract incorporating all change orders and as-built quantities was $1,899,150.49. The contractor completed construction within the project budget and within contract authority.
Funds for this Project were sourced from Road Maintenance and Rehabilitation Account (RMRA), Measure R (MTA), Long Beach, and a federal Active Transportation Program (ATP) grant. Table 1 shows the overall project budget that includes the final expenditures of the construction contract and projected remaining costs for project administration closeout. The project is under budget.
Table 1: Project Budget and Actuals
Project 90.18003
Funding Source
Budgeted
Amount
Actual Costs and
Encumbrances
Estimated Budget
Remaining
ATP Grant 1,891,171 1,754,962 136,209
Long Beach 502,000 473,546 28,454
RMRA 871,666 279,968 591,698
Measure R 237,163 232,095 5,068
Total 3,502,000 2,740,571 761,429
Strategic Plan Objectives:
Goal No. 2: Ensure public safety is high priority.
Goal No. 4: Maintain and improve the public infrastructure.
Background:
In June 2015, the City Council authorized the City Manager to submit an application for an ATP Cycle 3 grant for the design and construction of the Project. The California Transportation Commission ultimately awarded an ATP grant in the amount of $1,891,171 to the City of Signal Hill for construction and construction administration costs for the Spring Street Bicycle Lane Gap Closure Project. On June 22, 2021, the City included the Project in the FY 2021-22 Capital Improvement Program Budget and was approved by City Council as part of the Annual Operating and Capital Budget.
On September 28, 2021, City Council approved a Memorandum of Understanding (MOU) between the City of Signal Hill and City of Long Beach for cost sharing not-to-exceed $502,000 for the street improvements associated with this project that were to be constructed within Long Beach’s right-ofCITY OF SIGNAL HILL Page 2 of 3 Printed on 8/4/2023 powered by Legistar™
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way on Spring Street between Atlantic Avenue and Junipero Avenue.
On December 14, 2021, City Council approved a public works contract with SCI in the amount of $1,690,430, in addition to a contingency in the amount of $167,638 to be utilized for extra work or unforeseen conditions if approved by the Public Works Director. The scope of work included, but was not limited to:
· Installation of approximately two lane-miles of new on-street bike lanes (Class II) on Spring Street starting from 500’ east of California Avenue to the easterly City limit at Junipero Avenue. · Improvements to existing sidewalks and bike lines along Spring Street between Atlantic Avenue and California Avenue.
· Pavement rehabilitation consisting of localized deep-lift repairs and grind/overlay. · Striping, signage, pedestrian path of travel modifications, and traffic light modifications including installation of new pedestrian countdown heads; and · Installation of substructure conduits for future streetlight poles to be installed at a later date by Southern California Edison.
On August 23, 2022, the City Council approved Change Order No. 3 to the contract with SCI due to material cost increases for asphalt concrete because of delays outside the control of the contractor.
Change Order No. 3 increased the contract amount by a not-to-exceed amount of $317,532. Change Order No. 3 also included additional costs and time extensions for utility adjustments.
Analysis:
The City Council awarded the construction contract for the Project on December 14, 2021, was initially $1,690,430 plus a contingency of $167,638 if authorized by the Public Works Director. On August 23, 2022, the City Council approved a change order in the not-to-exceed amount of $317,532 for a revised total not-to-exceed contract amount of $2,025,175. The final cost of the construction contract incorporating all change orders and field-measured as-constructed quantities was $1,899,149. The contractor completed construction within the project budget and within contract authority.
On July 27, 2023, SCI completed the contract scope of work per the approved plans and specifications to the satisfaction of the Public Works Department. Staff is recommending adoption of the proposed Resolution declaring final acceptance of the construction of the Project. The City is required to release the retention, $94,958, 30 days from the date the adopted resolution is recorded with the Los Angeles County, or 90 days after the last day of work on the project, whichever date occurs sooner.
Reviewed:
_________________________
Sharon del Rosario
Attachment:
A. Resolution
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