CITY OF SIGNAL HILL
STAFF REPORT
2175 Cherry Avenue • Signal
Hill, California 90755-3799
8/8/2023
AGENDA ITEM
TO: HONORABLE MAYOR
AND MEMBERS OF THE CITY COUNCIL
FROM: CARLO TOMAINO
CITY MANAGER
BY: YVETTE E. AGUILAR
COMMUNITY SERVICES DIRECTOR
MARTHA BAEZ
SENIOR RECREATION SPECIALIST
SUBJECT:
FEE WAIVER REQUEST FOR THE FRIENDS OF SIGNAL HILL LIBRARY BOOK SALE
Summary:
The Friends of Signal Hill Library (FOSHL) is proposing to host a book sale fundraiser event on Thursday, October 12, 2023. FOSHL is requesting a waiver of fees for the use of Signal Hill Library Community Room, City staff costs, and supplies for the set up and breakdown of their book sale.
Additionally, FOSHL is requesting permission to promote their event by hanging banners on the Signal Point Terrace and at Hill Street and Temple Avenue.
Recommendation:
Staff recommends that City Council review and approve a waiver of fees for use of Signal Hill Library Community Room, City staff costs, supplies, and allow FOSHL to display their banners for book sale promotion.
Fiscal Impact:
The request totals $1,495.00 for the waiver of facility use, City staff costs, and supplies:
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In addition to the fee waiver request, FOSHL is requesting use of the following equipment and City supplies, and approval of a banner hanging from the Signal Hill Public Library - Signal Point Terrace and at Hill Street and Temple Avenue:
· Ten (10) tables;
· Five (5) chairs;
· Three (3) library book carts;
· Library front entryway as an extension of the Community Room; and · Hang two (2) banners on the Signal Hill Point Terrace railing and Hill Street and Temple Avenue from September 12, 2023, through October 12, 2023.
Strategic Plan Objective:
Goal No. 6: Promote a transparent and open government.
Background and Analysis:
FOSHL has requested a fee waiver on Thursday, October 12, 2023 from 10:00 a.m. to 4:00 p.m. (Set -up/Break Down 7:30 a.m. to 10:00 a.m., 4:00 p.m. to 7:00 p.m.) at the Signal Hill Community Room.
FOSHL has submitted a facility reservation application and a letter of intent detailing the event and benefits to the community (Attachment A).
FOSHL is a non-profit organization whose purpose is “to maintain an association of persons CITY OF SIGNAL HILL Page 2 of 3 Printed on 8/4/2023
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FOSHL is a non-profit organization whose purpose is “to maintain an association of persons interested in books and libraries; to focus attention on library services and needs; and to stimulate gifts of books, magazines, and funds for library services and programs.” Through the years, FOSHL’s mission has been to raise funds for and to sponsor various reading, literacy, and library programs in the City. FOSHL has proposed a used book sale at the Signal Hill Public Library in an effort to raise funds to support future library programs.
The City’s Waiver of Fees Policy allows the City Council to waive fees based on specific criteria (Attachment B):
A. The applicant must be a Signal Hill resident: Proof of residency must be furnished to City staff.
B. The individual or organization must have nonprofit status with the Internal Revenue Service: Proof of nonprofit status by the I.R.S. must be furnished to City staff.
C. The organization’s primary focus must be on serving the residents of Signal Hill:
Proof of such service by way of programs, services or activities offered to the community must be provided.
D. The organization’s voting board must be comprised of at least 51% Signal Hill residents.
Historically, FOSHL has met the criteria as outlined in the policy and is currently in the process of reestablishing the organization to meet all four criteria of the policy. The proposed event will benefit the community of Signal Hill and staff recommends that a fee waiver, use of City supplies, City staff costs associated with event set up and teardown, and banner hanging request be approved.
Reviewed:
_________________________
Sharon del Rosario
Attachments:
A. Application and Letter
B. Waiver of Fees Policy
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