2175 Cherry Avenue • Signal Hill, California 90755-3799
CITY OF SIGNAL HILL
THE CITY OF SIGNAL HILL
WELCOMES YOU TO A REGULAR
CITY COUNCIL MEETING
August 22, 2023
Meetings begin at 6:30 pm with the conduct of any business permitted to be conducted in closed session by the Brown Act (Government Code Section 54950, et seq.), if any, and with the public portion of the meeting beginning at 7:00 pm. There is a period for public comment on closed session matters at 6:30 pm prior to the closed session. In the event there is no business to be conducted in closed session, the regular meeting shall begin at 7:00 pm.
There is a public comment period at the beginning of the regular meeting. Any person wishing to comment shall be allotted three minutes per distinct item. Any meeting may be adjourned to a time and place stated in the order of adjournment.
The agenda is posted 72 hours prior to each meeting on the City’s website and outside of City Hall. The agenda and related reports are also available for review online at www.cityofsignalhill.org.
To view or listen to the meeting live at 7:00 p.m.:
• City of Signal Hill website at www.cityofsignalhill.org, select the City Council Meetings Link from the home page.
• Charter Spectrum Channel 3 or Frontier FiOS Channel 38. • Call (408) 638-0968 (audio only) and enter meeting ID: 881-4793-6648, press # when prompted to provide participant ID, and enter passcode: 374778. If you would like to make a public comment, please notify the meeting host by pressing *9 on the telephone keypad.
To view and participate (closed session at 6:30 p.m. and regular meeting at 7:00 p.m.):
• In-person Participation: Council Chambers of City Hall, 2175 Cherry Avenue, Signal Hill, California.
• Remote Participation: Visit https://zoom.us/j/88147936648 on your desktop computer or laptop and enter passcode: 374778; or
• Visit www.zoom.us on your desktop computer or laptop, click on “Join a Meeting”, and enter meeting ID: 881-4793-6648 and passcode: 374778 when prompted; or • Download the app from the app store if you are using a smart phone and enter meeting ID: 881-4793-6648 and passcode: 374778 when prompted.
City Council Regular August 22, 2023
• Please note that you will be placed in a “listen only” mode and your video feed will not be shared with the Council or public. If you would like to make a public comment, please notify the meeting host by raising your virtual hand (see hand icon at bottom of screen) and you will be invited to speak when the City Council is taking public comments. Please do not simultaneously use a microphone through Zoom and a cellphone/telephone. That combination results in audio problems for all participants. • To make a general public comment or comment on a specific agenda item, you may also submit your comment, limited to 250 words or less, to the City Clerk at [email protected] not later than 5:00 p.m. on Tuesday, August 22, 2023.
Written comments will be provided electronically to City Council and attached to the meeting minutes. Written comments will not be read into the record. • Please note that remote participation is offered as a public service and the City is not responsible for meeting disruptions or technical difficulties; however, if you are disconnected, please repeat the steps above. Submission of written comments or in-person participation will ensure that your comments are received.
City Council Members are compensated $722.18 per month. City Clerk and City Treasurer are compensated $438.22 per month.
(1) CALL TO ORDER – 6:30 P.M.
(2) ROLL CALL
MAYOR HANSEN
VICE MAYOR WOODS
COUNCIL MEMBER COPELAND
COUNCIL MEMBER JONES
COUNCIL MEMBER WILSON
(3) CLOSED SESSION
a. A CLOSED SESSION WILL BE HELD PURSUANT TO GOVERNMENT CODE SECTION 54957 TO CONDUCT A PUBLIC EMPLOYEE PERFORMANCE
EVALUATION.
TITLE: CITY ATTORNEY
(4) PUBLIC BUSINESS FROM THE FLOOR ON CLOSED SESSION ITEMS (5) RECESS TO CLOSED SESSION
(6) RECONVENE REGULAR MEETING – 7:00 P.M.
(7) PLEDGE OF ALLEGIANCE
(8) CLOSED SESSION REPORT
(9) PUBLIC BUSINESS FROM THE FLOOR ON ITEMS NOT LISTED ON THE AGENDA (SPEAKERS WILL BE GIVEN THREE MINUTES FOR EACH DISTINCT ITEM)
City Council Regular August 22, 2023
(10) COMMUNITY ANNOUNCEMENTS
(11) PRESENTATIONS
a. STEVE GERHARDT, EXECUTIVE DIRECTOR OF WALK LONG BEACH, WILL
PROVIDE A BRIEF OVERVIEW OF THE UPCOMING CITY OF LONG BEACH
RANCHOS WALK THAT TRAVELS THROUGH SIGNAL HILL AND TAKES PLACE ON SATURDAY, SEPTEMBER 23, 2023.
b. THE SIGNAL HILL COMMUNITY FOUNDATION, IN PARTNERSHIP WITH
THE PARKS, RECREATION AND LIBRARY SERVICES DEPARTMENT,
HOSTED SIX CONCERTS AS PART OF THE 2023 SUMMER CONCERTS IN THE PARK SERIES. STAFF WILL PROVIDE A BRIEF PRESENTATION ON THIS SUMMER’S CONCERTS AND MAYOR HANSEN WILL RECOGNIZE
SPONSORS FOR THIS YEAR’S SERIES.
c. THE PUBLIC WORKS DIRECTOR WILL INTRODUCE GABINO LUNA, DEPUTY DIRECTOR OF PUBLIC WORKS FOR THE CITY OF SIGNAL HILL. (12) CITY MANAGER REPORTS
a. AUTHORIZATION OF PAYMENT FOR EMERGENCY WATER LEAK REPAIRS
AND ACCEPTANCE OF THE COMPLETED EMERGENCY REPAIR WORK
Summary:
On July 20 and July 21, 2023, the City’s water system experienced four water leaks that necessitated the coordinated effort of several contractors working on an emergency basis. Staff concluded that the cause of the leaks was an increase in pressure resulting from maintenance work on one of the Cla-Vals (pressure-reducing valves) at Temple Reservoir. In response, the City has taken several proactive measures to prevent similar issues in the future including expediting certain capital project efforts, updating the City’s Supervisory Control & Data Acquisition (SCADA) system, implementing new maintenance procedures, and establishing a Mutual Aid Agreement through CalWarn with the City of Long Beach for emergency pipeline repair.
The Signal Hill Municipal Code allows for the temporary suspension of the City’s standard procurement process in the event of an emergency. Staff recommends the City Council consider authorizing the City Manager to execute payment for a not-to-exceed amount of $250,000 for emergency work performed. Funds are available within the Water Department Repair Budget to cover expenses incurred for contractor services used to address the emergency water leaks. Despite efforts by City crews to handle the repairs, the time constraints and extensive work involved in each repair warranted a collaborative effort with three prime contractors: RP Vititow Construction, WA Rasic Construction, and Doty Bros, along with several subcontractors.
City Council Regular August 22, 2023
Recommendation:
Adopt a resolution, entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SIGNAL HILL,
CALIFORNIA, DECLARING THE CITY MANAGER'S AUTHORITY TO
EXECUTE PAYMENT FOR EMERGENCY WATER LINE REPAIR WORK
CONDUCTED AT MULTIPLE LOCATIONS WITHIN THE CITY ON JULY 20 AND JULY 21, 2023, IN ACCORDANCE WITH THE PROVISIONS OF SIGNAL HILL MUNICIPAL CODE SECTION 3.20.120 AND ACCEPTING COMPLETION
OF THE EMERGENCY WORK
b. AMENDMENT TO THE MAINTENANCE SERVICES AGREEMENT WITH MARIPOSA LANDSCAPES, INC. FOR CITYWIDE LANDSCAPING OF PARKS
AND MEDIANS AND RESOLUTION AUTHORIZING BUDGET ADJUSTMENT Summary:
The City currently contracts with a private contractor, Mariposa Landscapes, Inc. (Mariposa), to maintain its parks. Based on an expressed desire by the City Manager to increase maintenance efforts of the City’s parks, medians, and City-owned vacant lots, staff recommends a contract amendment and accompanying budget appropriation to effectuate these goals. The City Council will consider a proposed amendment to the Maintenance Services Agreement with Mariposa for citywide landscape maintenance services. This contract amendment will extend the contract term, increase the contract amount, increase the scope of services to increase cleanup frequency at designated City parks, and provide weed abatement services at vacant City-owned parcels of land.
Recommendations:
1. Authorize the City Manager to execute the First Amendment to Maintenance Services Agreement with Mariposa to provide citywide landscape maintenance services, extending the term by one year through October 1, 2024, increasing the contract amount to a new not-to-exceed amount of $539,941.13, and increasing the scope of services, in a form approved by the City Attorney.
2. Authorize contingencies of $50,000 and up to a 180-day term extension pursuant to the City’s Purchasing and Contracting Guidelines, to be utilized for as-needed additional services if approved by the Public Works Director.
3. Adopt a resolution, entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SIGNAL HILL,
CALIFORNIA, AMENDING THE ADOPTED BUDGET AND AUTHORIZING BUDGET APPROPRIATIONS FOR FISCAL YEAR 2023-2024
City Council Regular August 22, 2023
c. FIRST AMENDMENT TO THE CITY MANAGER EMPLOYMENT AGREEMENT Summary:
The City Council conducted its annual review of the City Manager and will consider an amendment to the Employment Agreement.
Recommendation:
Approve the First Amendment to the Employment Agreement for City Manager, in a form approved by the City Attorney.
(13) CONSENT CALENDAR
The following Consent Calendar items are expected to be routine and non-controversial. Items will be acted upon by the Council at one time without discussion. Any item may be removed by a Council Member for discussion. a. AGREEMENT FOR COST SHARING FOR MONITORING WITHIN THE
DOMINGUEZ CHANNEL AND LOS ANGELES AND LONG BEACH HARBORS
WATERS TOXIC POLLUTANTS TOTAL MAXIMUM DAILY LOADS
Summary:
The City is required to report on its Total Maximum Daily Load (TMDL) which is the maximum amount of a pollutant that a waterbody can receive and meet water quality standards. Beginning in 2014, the affected cities and agencies worked together with the Los Angeles Gateway Region Integrated Regional Water Management Joint Powers Authority (GWMA) to develop a Memorandum of Understanding (MOU) to share the cost of the implementation plan. The City Council will consider entering into an agreement with GWMA for continued administration and cost sharing of the Harbors Waters Toxic Pollutants TMDL compliance monitoring and reporting plan.
Recommendation:
Authorize the City Manager to enter into an agreement between the City and the GWMA for continued administration and cost sharing for the implementation of the coordinated compliance, monitoring, and reporting plan for the Dominguez Channel and Los Angeles and Long Beach Harbors Waters Toxic Pollutants TMDL.
b. SCHEDULE OF INVESTMENTS AND MONTHLY TRANSACTION REPORT Summary:
The Schedule of Investments is a listing of all surplus funds invested for both the City and the Successor Agency to the former Signal Hill Redevelopment Agency as of the date shown on the report. The monthly transaction report provides the changes in investments for the prior month.
City Council Regular August 22, 2023
Recommendation:
Receive and file.
c. WARRANT REGISTER DATED AUGUST 22, 2023
Summary:
The Warrant Register is a listing of all general disbursements issued since the prior warrant register and warrants to be released upon City Council approval.
Recommendation:
Authorize payment of the Warrant Register dated August 22, 2023. d. APPROVAL OF MEETING MINUTES
Summary:
Regular Meeting of August 8, 2023.
Recommendation:
Approve the meeting minutes.
(14) COUNCIL AGENDA--NEW BUSINESS
COUNCIL MEMBER WILSON
COUNCIL MEMBER JONES
COUNCIL MEMBER COPELAND
VICE MAYOR WOODS
MAYOR HANSEN
(15) ADJOURNMENT
Tonight’s meeting will be adjourned to the next regular meeting of the Signal Hill City Council to be held on Tuesday, September 12, 2023, at 7:00 p.m. (hybrid meeting format, including in-person, and video and teleconference participation options).
Instructions to participate in the meeting will be provided on the meeting agenda.
CITIZEN PARTICIPATION
Routine matters are handled most quickly and efficiently if contact is made with the City department directly concerned. However, if you would like to request that a matter be presented for City Council consideration, you may do so by writing to the City Council, City Clerk, or City Manager. The deadline for agenda items is 12 noon on the Tuesday preceding the Council and Agency meetings. The complete agenda, including back up materials is available on the City website on the Friday preceding the meeting.
If you need special assistance beyond what is normally provided to participate in City meetings, the City will attempt to accommodate you in every reasonable manner.
Please call the City Clerk's office at (562) 989-7305 at least 48 hours prior to the
City Council Regular August 22, 2023
meeting to inform us of your particular needs and to determine if accommodation is feasible.