CITY OF SIGNAL HILL
STAFF REPORT
2175 Cherry Avenue • Signal
Hill, California 90755-3799
9/12/2023
AGENDA ITEM
TO: HONORABLE MAYOR
AND MEMBERS OF THE CITY COUNCIL
FROM: CARLO TOMAINO
CITY MANAGER
BY: THOMAS BEKELE
PUBLIC WORKS DIRECTOR
SUBJECT:
RESOLUTION DECLARING FINAL ACCEPTANCE OF THE WATER SERVICES AND VALVE REPLACEMENTS PHASE II PROJECT (PROJECT NO. 95.23008) PURSUANT TO THE PUBLIC WORKS CONTRACT WITH T.E. ROBERTS, INC.
Summary:
T.E. Roberts, Incorporated (TER) completed work for the Water Services and Valve Replacements Phase II Project (“Project”), to the satisfaction of the Public Works Department and in accordance with the project plans and specifications. Staff is recommending final acceptance of the work performed by TER and issuance of final payment.
Recommendation:
Adopt a resolution, entitled:
A RESOLUTION OF THE CITY OF SIGNAL HILL, CALIFORNIA, DECLARING WORK TO BE COMPLETED IN CONFORMANCE WITH THE PLANS AND SPECIFICATIONS FOR THE 2022- 2023 WATER SERVICES AND VALVE REPLACEMENTS PHASE II PROJECT (PROJECT NO.
95.23008) IN THE CITY OF SIGNAL HILL, IN ACCORDANCE WITH THE CONTRACT ENTERED INTO BETWEEN T.E. ROBERTS, INCORPORATED, AND THE CITY OF SIGNAL HILL Fiscal Impact:
The Capital Improvement Program Budget for the Project is $450,000. The contract award amount for the Project was $449,116 plus a 10% contingency of $44,912 authorized by the City Council, for a total of $494,028. The Project utilized funding from the FY 2022-23 Water Capital Improvement Program Budget (Account No. 500-40-5840) to fund the base contract amount..
The contractor completed the project within the original contract amount and within budget as shown on Table 1. The final amount due to TER was $445,031 based on the field measured, as-built CITY OF SIGNAL HILL Page 1 of 3 Printed on 9/7/2023
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on Table 1. The final amount due to TER was $445,031 based on the field measured, as-built quantities of the various line items that make up the full contract scope of work.
Strategic Plan Objective:
Goal No. 4: Maintain and improve the public infrastructure.
Background and Analysis:
In 2019, the City’s on-call consultant AKM Consulting Engineers prepared plans and specifications for replacement of several water services identified by the Water Department. These services included lines constructed with outdated materials such as plastic which are more susceptible to leakage and breakage. Subsequently, the City reallocated funds previously set aside for the Project for construction of Well 10, which was deemed more critical to the reliability of the City’s water system at the time. In March 2022, staff updated the plans and advertised for bids from construction contractors.
On April 26, 2022, City Council authorized the award of a contract to TER for construction of the Project in the amount of $449,116 plus 10% contingency of $44,912 for a total not-to-exceed amount of $494,028. Due to industry-wide delays in the procurement of brass water service materials, the City and TER agreed on the necessity to delay portions of the project scope until March 2023. Upon receipt of all delayed materials necessary for completion of the work, TER proceeded with construction in March 2023 and completed the remaining scope of work on June 28, 2023. TER completed minor corrective items identified by City staff on August 2, 2023.
The scope of work included:
• Removal and replacement of ten 1” water services and meters • Removal and replacement of ten 2” water services and meters • Pavement restoration (conventional and rubberized asphalt) • Traffic control
• Traffic striping restoration.
TER completed the Project in accordance with the contract documents. Therefore, staff recommends adoption of the proposed Resolution declaring final acceptance of the Project.
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Reviewed:
_________________________
Sharon del Rosario
Attachment:
A. Resolution
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