CITY OF SIGNAL HILL
STAFF REPORT
2175 Cherry Avenue • Signal
Hill, California 90755-3799
9/26/2023
AGENDA ITEM
TO: HONORABLE MAYOR
AND MEMBERS OF THE CITY COUNCIL
FROM: CARLO TOMAINO
CITY MANAGER
BY: THOMAS BEKELE
PUBLIC WORKS DIRECTOR
SUBJECT:
PUBLIC WORKS CONTRACT WITH CJ CONCRETE CONSTRUCTION INC. FOR THE FISCAL YEAR 2023-2024 SIDEWALK REPAIR PROJECT (PROJECT NO.
90.24007)
Summary:
The City Council will consider entering into a Public Works Contract with CJ Concrete Construction Incorporated for the construction of the Sidewalk Repair Project (Project No. 90.24007). This Project is performed annually to improve safe path of travel for pedestrians and is performed in accordance with the City’s Sidewalk Inspection Program.
Recommendations:
1. Authorize the City Manager to enter into a Public Works Contract with CJ Concrete Construction Inc. for construction of the Sidewalk Repair Project (Project No. 90.24007), for a term of 30 working days, a not-to-exceed contract amount of $64,581.00, and in a form approved by the City Attorney.
2. Authorize a project contingency of $15,419.00 and up to a 30-working day term extension to be utilized by the Public Works Director for additional scope of work to be performed on adjacent streets during construction.
Fiscal Impact:
The total cost for this contract is $64,581.00. Considering that the engineer’s estimate for this project was $79,200 and the actual bid results were lower than anticipated, staff is proposing to incorporate additional concrete sidewalk repairs on adjacent streets to take full advantage of the competitive unit price provided by the lowest bidder. Contingency funds requested to cover the additional work amount to $15,419.00, increasing the proposed total contract value to $80,000.00.
CITY OF SIGNAL HILL Page 1 of 3 Printed on 9/21/2023
powered by Legistar™
9/26/2023
The total budget for the Fiscal Year 2023-24 Sidewalk Repair Project is $80,000, of which $39,055 is funded by Measure R (Fund 236), $30,000 is funded by RMRA-SB1 (Fund 238), and $10,945 funded by TDA (Fund 205)
Strategic Plan Objective:
Goal No. 4: Maintain the public infrastructure.
Background:
The objective of the City’s Sidewalk Maintenance Program is to address sidewalks that have been damaged by tree root growth or ground settlements that have deteriorated over time. This program consists of conducting sidewalk inspections and generation of a report that locates and prioritizes damaged sidewalk based on the degree of vertical displacement and the relative amount of foot traffic within the area. Subsequently, the report establishes a schedule for necessary sidewalk repairs, adhering to the guidelines outlined in the City’s sidewalk inspection policy.
Analysis:
This project consists of the following:
· Removal and replacement of approximately 3,400 square feet of concrete sidewalk at 28 locations as shown on Exhibit “A-1”.
· Removal of tree roots underneath sidewalk.
· Removal and replacement of two existing water meters and adjustment to new grades. · Reconstruction of one existing driveway located at 1957 Dawson Avenue. · Construction of a new accessible ramp at Jessie Nelson Circle adjacent to the Signal Hill Library.
Bid Circulation Process
On August 18, 2023, staff issued a Notice Inviting Bids (NIB) for the Sidewalk Repair Project. The City posted the NIB at the following locations:
· PlanetBids via the City’s online portal
· City’s website
· City’s public notice locations as identified in Signal Hill Municipal Code Section 1.05.010.
Thirty-five prospective bidders were notified of the bid opportunity through PlanetBids and a total of twenty-two prospective bidders downloaded the contract documents. The bids were due to the City on September 8, 2023, at 2:00 pm.
Bid Opening and Contractor Selection
The City received the following bids for the Sidewalk Repair Project by the bid deadline:
Bidder Bid Amount
CJ Concrete Construction Inc. $64,581.00
Ruiz Concrete and Paving Inc. $74,900.00
TVR Construction Engineering Inc$8110000
CITY OF SIGNAL HILL Page 2 of 3 Printed on 9/21/2023
powered by Legistar™
9/26/2023
Bidder Bid Amount
CJ Concrete Construction Inc. $64,581.00
Ruiz Concrete and Paving Inc. $74,900.00
TVR Construction Engineering Inc. $81,100.00
FS Contractors, Inc. $83,100.00
Gentry General Engineering Inc. $85,960.00
EBS General Engineering, Inc. $104,025.00
On Demand Contractors Inc. $114,540.00
Onyx Paving Company Inc. $166,000.00
CJ Concrete Construction Inc. submitted the apparent low bid of $64,581.00 and submitted all required documents and bid bonds prior to the bid closing date and time. Staff conducted reference checks on the company’s listed projects in the Statement of Qualifications and verified that CJ Concrete Construction Inc. is properly licensed to perform the work under this contract. Staff also reviewed the company’s bid documents, and found all documents were complete and in good order; as such, staff determined CJ Concrete Construction Inc. to be the lowest responsible bidder.
Next Steps
Upon contract award, staff will issue a Notice to Proceed and begin coordinating with the contractor.
Construction is estimated to start in October 2023 with completion within the following 30 working days.
Reviewed:
_________________________
Sharon del Rosario
Attachments:
A. Agreement with CJ Concrete Construction Inc.
B. Agreement Exhibit “A-1” - Location of Sidewalk Repairs C. Bid Forms
CITY OF SIGNAL HILL Page 3 of 3 Printed on 9/21/2023
powered by Legistar™