User and Regulatory Fee Study
CITY OF SIGNAL HILL
APRIL 2024
CLEARSOURCE REPORT TO CITY OF SIGNAL HILL
CONTENTS
REPORTING
1 TRANSMITTAL
2 EXECUTIVE SUMMARY | Overall Findings
9 PROJECT ORIENTATION | Scope, Guidance, Methods
APPENDIX
A COST OF SERVICE ANALYSIS
7960 B SOQUEL DRIVE, SUITE 363 | APTOS, CALIFORNIA 95003 831.288.0608 | WWW.CLEARSOURCEFINANCIAL.COM
June 2024
CITY OF SIGNAL HILL
Attn: Sharon del Rosario, Administrative Services Officer / Finance Director 2175 Cherry Avenue
Signal Hill, CA 90755
User and Regulatory Fee Study
Dear Sharon:
ClearSource Financial Consulting submits the following report describing the findings of our preparation of a User and Regulatory Fee Study for the City of Signal Hill.
Please refer to the Executive Summary for the key findings of the analysis and estimated impacts to City funds. The balance of the report and its appendices provide the necessary documentation to support those outcomes.
Thank you for the opportunity to serve the City on this topic. We are happy to continue discussion on this study as the need arises or consult with you on additional topics.
Sincerely,
TERRY MADSEN, PRESIDENT | CLEARSOURCE FINANCIAL CONSULTING PHONE NUMBER: 831.288.0608
EMAIL ADDRESS: [email protected]
CLEARSOURCE REPORT TO CITY OF SIGNAL HILL 2
EXECUTIVE SUMMARY
STUDY OVERVIEW
The City of Signal Hill has completed a User and Regulatory Fee Study. California cities regularly conduct these studies to justify fee amounts imposed and to optimize the overall portfolio of revenues available to the municipality to fund its services.
Industry practice and fiscal conditions in the state have led most cities to link cost recovery for services of individual action, cause, or benefit to that same individual through user fee revenue, relieving the agency’s general revenues as much as possible for use toward services of broader community benefit.
USER AND REGULATORY FEES
Cities derive annual revenue from a number of sources. These include, but are not limited to, property taxes, sales taxes, license fees, franchise fees, fines, rents, and user and regulatory fees. User and regulatory fees are intended to cover all, or a portion of, the costs incurred by the City for providing fee-related services and activities that are not otherwise provided to those not paying the fee.
California law provides guidance regarding the amounts the City may charge for fee-related services and activities. Specifically, in order to avoid being considered taxes, the fees charged shall not exceed the estimated reasonable cost of providing the services, activities, or materials for which fees are charged.
At its conclusion, this study proposes for City Council review and consideration at public hearing a new Schedule of User Fees and Charges for application in Fiscal Year 2024-2025 and continued update in subsequent years.
COST RECOVERY POLICY AND PRACTICE
Recovering the costs of providing fee-related services directly influences the City’s fiscal health and increases the City’s ability to meet the service level expectations of fee payers.
The services for which the City imposes a user or regulatory fee typically derive from an individual person or entity’s action, request, or behavior. Therefore, except in cases where there is an overwhelming public benefit generated by the City’s involvement in the individual action, a fee for service ensures that the individual bears most, if not all, of the cost incurred by the City to provide that service. When a fee targets “100% or full cost recovery,” the individual is bearing the entirety of the cost. When a fee targets less than full cost recovery, another City revenue source – in most cases, the General Fund – subsidizes the individualized activity.
Generally, fees for service are targeted to full cost recovery, inclusive of operating, direct, indirect, and capital costs, except in cases where the City Council cites a public interest in lower fees. The City may also be influenced by market conditions, comparing to municipalities of similar size and service profile.
CLEARSOURCE REPORT TO CITY OF SIGNAL HILL 3
EXECUTIVE SUMMARY
ILLUSTRATION OF COST RECOVERY SCENARIOS
EXHIBIT 1 | ILLUSTRATION OF COST RECOVERY SCENARIOS
COST RECOVERY
THRESHOLD
CHARACTERISTIC OF THE SERVICE / ACTION
“NONE”
No Recovery of
the Costs of
Service
• Acute interest in protecting:
- Public safety
- Integrity of City infrastructure, assets, and operations - Vulnerable populations
• Collection of fees is not feasible or cost-effective
“LOW”
Up to 50% of the
Full Cost of
Service
• The broader public benefits greatly from the individual service provided • Larger fee amounts may discourage compliance with City requirements • Market sensitivities may negatively impact demand for services deemed important to the character of the community
• City policy directs an influence on fee amounts for:
- Concern for low-income participation
- Concern for specific sectors, such as owner-occupied residences or small business
- Priority for resident participation, versus non-resident “MODERATE”
Greater than
50% of the Full
Cost of Service
• While the individual benefits greatly from service provided, public benefit or public interest in compliance/participation is present
• Factors described in lower thresholds retain some influence • Though service benefits the individual to a high degree, fee levels should be sensitive to the encouragement of current City initiatives “FULL”
100% of the Full
Cost of Service
• Service benefits the individual to a great degree
• Service is highly regulatory
• Fee amounts do not materially impact compliance or demand • Fee amounts for comparable service are in line with other regional communities
• The City discourages the activity
“PENALTY”
Greater than Full
Cost
• Must be a fine/penalty for non-compliance with City code CLEARSOURCE REPORT TO CITY OF SIGNAL HILL 4
EXECUTIVE SUMMARY
FINDINGS AND PROPOSED ACTION
During the course of study, information and analysis was generated and is discussed substantively throughout this report and its technical appendices. However, summarized in the following findings statements by broad fee category, are outcomes and proposals of particular interest to City leaders and policymakers.
Administrative Fees
Administrative Fees are proposed to remain relatively unchanged. Many of the City’s Fees for Administrative Services are limited by the State of California. The Fee Schedule has been refined to reflect services currently provided. An updated fee is proposed to recover vendor processing costs associated with credit card transactions. This fee is intended to function as the equivalent of a pass-through of amounts charged by the City’s credit card processing vendor.
Building Fees
Building plan review, permit processing and field inspection fees have been restructured to enhance the correlation between services provided and fees collected. The proposed fee methodology scales to allow for lower fees for less complex projects and higher fees for more complex projects. Establish fixed, consolidated fees for the City’s most common minor permits. This will allow applicants to easily estimate permit fees and allow staff to efficiently administer the fee calculation and collection process.
Current cost recovery from fees is approximately 77%. Ultimately full cost recovery is targeted from proposed fees. However, fee adjustments are proposed to be phased-in over a 3-year period, generally as follows.
- Year 1 (FY 24/25): 90% cost recovery
- Year 2 (FY 25/26): 95% cost recovery
- Year 3 (FY 26/27): 100% cost recovery (full cost recovery) Planning Fees
Due to the nature of development within California, many projects take a significant amount of resources over a multi-month and potentially multi-year timeframe, depending on project complexity and magnitude.
Current cost recovery varies depending on the fee service examined. Generally, current fees recover approximately 61% of the City’s cost of service. With a few specific exceptions, ultimately, full cost recovery is targeted from proposed fees. However, fee adjustments are proposed to be phased-in over a 3-year period, generally as follows.
- Year 1 (FY 24/25): 74% cost recovery
- Year 2 (FY 25/26): 87% cost recovery
- Year 3 (FY 26/27): 100% cost recovery (full cost recovery) CLEARSOURCE REPORT TO CITY OF SIGNAL HILL 5
EXECUTIVE SUMMARY
Engineering and Encroachment Permit Fees
The department uses a combination of outside service providers and internal staff to perform certain plan review and inspection activities.
The proposed fee structure encourages recovery of City costs in addition to contract service provider costs, while developing fixed fees intended to scale to reflect project complexity. The proposed fees are calculated based on the type of project reviewed and inspected. Full cost recovery is targeted from proposed fees.
Police Fees
Police Fees have been recalibrated to reflect current costs of service and State limits for certain feerelated services. The City’s Police Services are funded predominantly through tax revenues.
Parks, Recreation, and Libraries Fees
Parks and Recreation Departments throughout the State are facing significant challenges. - Increases in labor, benefit, utility costs, services and supplies, and insurance related costs - Providing access to facilities and programs that are safe to use and align to community standards (health and safety).
- Minimum wage increase in excess of 25% since 2019.
Fees are generally proposed to be adjusted by approximately 15%. Amounts are rounded for administrative efficiency. The proposed adjustments are simply intended to reflect the impact of recent changes in labor and regional cost inflation. If fees are left unchanged in an environment of increasing costs, the City’s cost recovery levels deteriorate.
Fee Comparison Information
Similar fees are collected by communities throughout the region and the State. The proposed fee amounts do not exceed the City’s cost of service and will remain at the lower-mid range of amounts charged by other LA County jurisdictions. The tables below illustrate building permit and plan check fees for a variety of scenarios ranging from simple to complex. Note, amounts shown are based on consultant interpretation of other agency fee schedules. Amounts shown are intended for illustrative purposes rather than representing an exact calculation.
CLEARSOURCE REPORT TO CITY OF SIGNAL HILL 6
EXECUTIVE SUMMARY
$282
$486
$513
$540
$649
$735
$735
$735
$844
$866
$0 $100 $200 $300 $400 $500 $600 $700 $800 $900 $1,000
SIGNAL HILL - CURRENT
SIGNAL HILL - PROPOSED FY 24/25
SIGNAL HILL - PROPOSED FY 25/26
SIGNAL HILL - PROPOSED FY 26/27
DOWNEY
CERRITOS
INDUSTRY
LOS ANGELES COUNTY
LA MIRADA
LAKEWOOD
Building Permit Fee - $25,000 Project
$482
$972
$1,026
$1,080
$1,164
$1,244
$1,244
$1,244
$1,429
$1,466
$0 $200 $400 $600 $800 $1,000 $1,200 $1,400 $1,600
SIGNAL HILL - CURRENT
SIGNAL HILL - PROPOSED FY 24/25
SIGNAL HILL - PROPOSED FY 25/26
SIGNAL HILL - PROPOSED FY 26/27
DOWNEY
CERRITOS
INDUSTRY
LOS ANGELES COUNTY
LA MIRADA
LAKEWOOD
Building Permit Fee - $50,000 Project
CLEARSOURCE REPORT TO CITY OF SIGNAL HILL 7
EXECUTIVE SUMMARY
$845
$1,620
$1,710
$1,769
$1,800
$2,021
$2,021
$2,021
$2,322
$2,382
$0 $500 $1,000 $1,500 $2,000 $2,500 $3,000
SIGNAL HILL - CURRENT
SIGNAL HILL - PROPOSED FY 24/25
SIGNAL HILL - PROPOSED FY 25/26
DOWNEY
SIGNAL HILL - PROPOSED FY 26/27
CERRITOS
LOS ANGELES COUNTY
INDUSTRY
LA MIRADA
LAKEWOOD
Building Permit Fee - $100,000 Project
$3,565
$5,142
$5,184
$5,472
$5,760
$6,219
$6,219
$6,219
$7,142
$7,326
$0 $1,000 $2,000 $3,000 $4,000 $5,000 $6,000 $7,000 $8,000
SIGNAL HILL - CURRENT
DOWNEY
SIGNAL HILL - PROPOSED FY 24/25
SIGNAL HILL - PROPOSED FY 25/26
SIGNAL HILL - PROPOSED FY 26/27
CERRITOS
INDUSTRY
LOS ANGELES COUNTY
LA MIRADA
LAKEWOOD
Building Permit Fee - $500,000 Project
CLEARSOURCE REPORT TO CITY OF SIGNAL HILL 8
EXECUTIVE SUMMARY
Fiscal Impact
The anticipated fiscal impact of the proposed fee changes for FY 24/25 is approximately $87,000.
Any additional revenue expected from the Proposed Master Fee Schedule is intended to offset the cost of providing existing services associated with those fee-related regulatory functions and other programs. Additional fee revenue is not intended to fund new services.
Fairly allocating costs to the services provided and recovering some, or all, of these costs from service recipients creates value and predictability for City customers and reimburses the City for services provided to a single party, as compared to the public at large. Collecting fees for services:
Increases the availability of General Fund revenues to be used for services and activities available to all residents and businesses, such as public safety and public works services. Helps meet fee-payer service level expectations by collecting fees to fund the existing level of services provided.
Please continue to the following technical report and appendices for further discussion of this Comprehensive User Fee Study.
$6,965
$7,776
$8,208
$8,640
$8,916
$11,470
$11,470
$11,470
$13,171
$13,511
$0 $2,000 $4,000 $6,000 $8,000 $10,000 $12,000 $14,000 $16,000
SIGNAL HILL - CURRENT
SIGNAL HILL - PROPOSED FY 24/25
SIGNAL HILL - PROPOSED FY 25/26
SIGNAL HILL - PROPOSED FY 26/27
DOWNEY
CERRITOS
INDUSTRY
LOS ANGELES COUNTY
LA MIRADA
LAKEWOOD
Building Permit Fee - $1,000,000 Project
CLEARSOURCE REPORT TO CITY OF SIGNAL HILL 9
PROJECT ORIENTATION
SCOPE OF STUDY
The City of Signal Hill has completed a User and Regulatory Fee Study, which represents an external review of prevailing practices and development of a new Schedule of User Fees and Charges. ClearSource Financial Consulting has prepared this analysis during Fiscal Year 2023/24 and will be available to answer questions as the City proceeds in implementing findings as it chooses.
Key tasks expected by the City from this study included the following:
Review eligible fee-related services citywide to establish the reasonable relationship between current fees for service and the underlying costs of service.
Calculate the full cost of service, including estimated citywide overhead costs. Recommend fees to be charged for each service.
Recommend cost recovery strategies and best practices in setting fees, while considering the complexities and demands of responsible programs or departments. Identify underlying billable rates for cost recovery opportunities and as the basis for user fees. Maintain a thoroughly documented analysis to ensure compliance with Proposition 26, and other statutes, as applicable.
DIRECT SERVICES UNDER REVIEW
Fee Categories
City fees under review in this project focused on direct services eligible for user fee methodology, aslisted in the City’s published fee schedules. Additionally, the project was tasked with identifying any relevant additions for services performed without a fee or for under-quantified or ineffectively structured fees.
Current services shown in the City’s various prevailing fee schedules and addressed in this study are summarized as follows:
Administrative Services – Such as requests for records. Building – Services include building permits for construction and sub-trades. Planning – Services include development review/current planning, other community permitting, and miscellaneous labor.
Engineering – Services include land development review and encroachment permitting. Police – such as vehicle impound fees, and police records fees. Recreation – such as reserved facility use fees.
CLEARSOURCE REPORT TO CITY OF SIGNAL HILL 10
PROJECT ORIENTATION
REASON FOR STUDY
Cities derive annual revenue from a number of sources. These include, but are not limited to, property taxes, sales taxes, franchise fees, fines, rents, and user and regulatory fees. User and regulatory fees are intended to cover all, or a portion of, the costs incurred by a city for providing fee-related services and activities that are not otherwise provided to those not paying the fee.
California cities regularly conduct fee studies to justify fee amounts imposed and to optimize the overall body of revenues available to the municipality to fund its services. Widespread industry practice and fiscal conditions in the state have led most cities to link cost recovery for services of individual action, cause, or benefit to that individual through user fee revenue, relieving the agency’s general revenues for services of broader community benefit.
PREVAILING GUIDANCE
The objectives of this study, the methodology used to complete the study, and the formulation of outcomes and recommendations for future consideration were significantly influenced by Article 13C of the California Constitution and Section 66014 of the California Government Code.
Article 13C states that the local government bears the burden of proving by a preponderance of the evidence that a levy, charge, or other exaction is not a tax, that the amount is no more than necessary to cover the reasonable costs of the governmental activity, and that the manner in which those costs are allocated to a payer bear a fair or reasonable relationship to the payer’s burdens on, or benefits received from, the governmental activity. Additionally, Article 13C identifies the following as items that are not defined as taxes:
A charge imposed for a specific benefit conferred or privilege granted directly to the payer that is not provided to those not charged, and which does not exceed the reasonable costs to the local government of conferring the benefit or granting the privilege. A charge imposed for a specific government service or product provided directly to the payer that is not provided to those not charged, and which does not exceed the reasonable costs to the local government of providing the service or product.
A charge imposed for the reasonable regulatory costs to a local government for issuing licenses and permits, performing investigations, inspections, and audits, enforcing agricultural marketing orders, and the administrative enforcement and adjudication thereof. A charge imposed for entrance to or use of local government property, or the purchase, rental, or lease of local government property.
A fine, penalty, or other monetary charge imposed by the judicial branch of government or a local government, as a result of a violation of law.
A charge imposed as a condition of property development. Assessments and property-related fees imposed in accordance with the provisions of Article XIII D.
CLEARSOURCE REPORT TO CITY OF SIGNAL HILL 11
PROJECT ORIENTATION
Section 66014(a) of the California Government Code includes the following, “Notwithstanding any other provision of law, when a local agency charges fees for zoning variances; zoning changes; use permits; building inspections; building permits; …the processing of maps under the provisions of the Subdivision Map Act…; or planning services…; those fees may not exceed the estimated reasonable cost of providing the service for which the fee is charged, unless a question regarding the amount of the fee charged in excess of the estimated reasonable cost of providing the services or materials is submitted to, and approved by, a popular vote of two-thirds of those electors voting on the issue.
The outcomes and recommendations of the study are intended to comply with applicable federal, state, and local laws including providing confirmation that the proposed fees (“charges”) recommended as a result of this study are not taxes as defined in Article 13C of the California Constitution and that the proposed fees are no more than necessary to the cover the reasonable costs of the City’s activities and services addressed in the fees. Additionally, this report is intended to show that the manner in which the costs are allocated to a payer bear a fair and reasonable relationship to the payer’s burdens on, or benefits received from the activities and services provided by the City.
METHODOLOGY AND DATA SOURCES
This study calculated the estimated reasonable cost of providing various fee-related services across the City organization. Generally, the estimated reasonable cost of providing the fee-related services and activities examined in this study can be calculated as the product of the composite fully-burdened hourly labor rate of the division responsible for providing services and the estimated labor time required to process a typical request for service.
The composite fully-burdened hourly rates calculated in this study are based on the estimated annual hours spent providing fee related services, and estimated labor, services and supplies, and citywide overhead expenditures, sourced as follows:
Estimated annual hours spent providing fee related services were developed based on interviews with City staff and are in-line with typical direct service ratios experienced by the consultant via studies of similar municipalities throughout California.
Labor expenditures for in-house personnel were based on budgeted salary and benefits expenditures. Contract service personnel related costs were based on current market rates for similar service in the region.
Citywide overhead cost allocations were developed to assign a reasonable share of central service support to the City’s direct service units.
Estimated labor times were developed based on responses from the staff primarily responsible for the provision of services examined in the study. Commonly used industry data also aided in the development of time estimates and proposed fee structures.
Once cost of service levels are identified, the City may use this information to inform targeted cost recovery from fees. Fees set at the cost of service target full cost recovery. Fees set at any amount less than the cost of service target less than full cost recovery.
CLEARSOURCE REPORT TO CITY OF SIGNAL HILL 12
PROJECT ORIENTATION
An illustration of the methods used in this analysis is shown below.
EXHIBIT 2 | STEPS IN ANALYZING COSTS OF SERVICE AND USER FEES CLEARSOURCE REPORT TO CITY OF SIGNAL HILL 13
PROJECT ORIENTATION
CONSIDERATIONS FOR IMPLEMENTATION
If the City decides to adopt or otherwise utilize outcomes generated through this study, it should:
Update Systems for Fee Outcomes – Ensure that City staff begin using updated fees and associated outcomes once the updated schedule of fees becomes effective. Values should be included in all official fee schedules used throughout the City (e.g., departmental pamphlets, counter schedules, and online information). Additionally, ensure collections processes are updated, which may include coding in billing systems and training for personnel who handle fees directly with the public. Actively Monitor the Use of Fees – In order to recover accurate and eligible amounts expected, the City should be diligent about tracking time to projects and ensuring fees are applied in the correct amount and using the correct and intended basis.
Monitor Feedback and Permit Statistics – Monitor permit and application volume and applicant feedback to determine if fee modifications are resulting in any unanticipated changes in project frequency and to increase the level of detail available for revenue forecasting. Annually Review and Adjust Fee Values – In order to generally maintain pace with regional cost inflation and/or the City’s salary cost inflation, the City should adjust its fees on an annual basis. A commonly used, reasonable inflation index is the annual change in the all-urban Consumer Price Index (CPI) representative of the region.
Periodically Perform Comprehensive Analysis – A comprehensive fee study should be conducted periodically (e.g., every three to five years) to ensure fee levels remain at or below legal limits and are consistent with evolving service practices and local conditions.
CLEARSOURCE REPORT TO CITY OF SIGNAL HILL 14
APPENDIX A
COST OF SERVICE ANALYSIS
User and Regulatory Fees
Fee-Related Cost of Service Analysis
Appendix A: p. 1
Description Page
Building Fees 3
Grading Fees 11
Oil Field Services Fees 13
Planning Fees 16
General Plan / Zoning Code Update Fees 24
Technology Fee 26
Police Fees 28
Public Works Fees 37
Parks, Recreation, and Libraries Fees 41
Cost Allocation - Citywide Overhead 44
City of Signal Hill
Cost of Service Analysis
Appendix A: p. 2
User and Regulatory Fees
Cost of Service Calculations
Building
Appendix A: p. 3
City of Signal Hill
User and Regulatory Fee Study
Allocation of Annual Labor Effort - Building Safety
Position Hourly FTE Yearly
Total Hours
Per FTE
Less: Holiday
& Leave
Productive
Hours Per FTE
Total
Productive
Hours Notes
Director of Community Dev $95 0.10 $19,762 2,080 216 1,864 186 [a],[b] Principal Building Inpector $55 0.45 $51,049 2,080 216 1,864 839 [a],[b] Planning Manager $65 0.10 $13,543 2,080 216 1,864 186 [a],[b] Associate Planner $49 0.10 $10,277 2,080 216 1,864 186 [a],[b] Mgmt Assistant Comm Dev $41 0.35 $29,520 2,080 216 1,864 652 [a],[b] Permit Technician - (PT) $20 0.50 $20,800 2,080 - 2,080 1,040 [a],[b] Total 1.60 $144,952 3,090
Contract Services
Description Total Est Hrly Cost Total Hours Notes
Annual Contract Services $75,000 $140 536 [c]
Total Productive Hours Total Notes
In-House 3,090
Contract 536
Total 3,626
Allocation of Hours Share Total Notes
Indirect 33% 1,030 [b]
Direct 67% 2,060 [b]
Total 100% 3,090
[a] Source: FY 23/24 authorized positions.
[b] Direct/Indirect hours are intended to serve as reasonable estimates. Amounts will vary from year-to-year depending on activity, projects, and City Council priorities. [c] Amounts intended to serve as reasonable estimates of market rates for contract service providers.
Appendix A: p. 4
City of Signal Hill
User and Regulatory Fee Study
Calculation of Cost Recovery and Fully-Burdened Hourly Rate - Community Development - Building Safety Recurring Expenditures [a]
Fund Division Account Acct Desc Budget Adjust Total Notes General Fund Building Safety 100-63-5110 Salaries & Wages - Full-time $120,225 $0 $120,225 General Fund Building Safety 100-63-5115 Part-time Salaries $20,804 $0 $20,804 General Fund Building Safety 100-63-5130 Overtime Salaries $475 $0 $475 General Fund Building Safety 100-63-5160 Car Allowance $360 $0 $360 General Fund Building Safety 100-63-5220 FICA Contributions $9,499 $0 $9,499 General Fund Building Safety 100-63-5230 Retirement Contributions $11,578 $0 $11,578 General Fund Building Safety 100-63-5270 Other Employee Benefits $1,739 $0 $1,739 General Fund Building Safety 100-63-5271 Defined Contribution $1,058 $0 $1,058 General Fund Building Safety 100-63-5272 Workers' Compensation $1,840 $0 $1,840 General Fund Building Safety 100-63-5273 Health Benefits $22,560 $0 $22,560 General Fund Building Safety 100-63-5276 Life Insurance Benefit $195 $0 $195 General Fund Building Safety 100-63-5280 Wellness Benefit $75 $0 $75 General Fund Building Safety 100-63-5310 Dues & Memberships $700 $0 $700 General Fund Building Safety 100-63-5320 Travel & Training $2,000 $0 $2,000 General Fund Building Safety 100-63-5340 Books & Periodicals $1,300 $0 $1,300 General Fund Building Safety 100-63-5400 Contract Services - General $3,500 $0 $3,500 General Fund Building Safety 100-63-5410 Legal Services $3,000 ($3,000) $0 General Fund Building Safety 100-63-5421 Plan Check Professional Svc $75,000 $0 $75,000 General Fund Building Safety 100-63-5422 Building Code Enforcement $3,000 ($3,000) $0 General Fund Building Safety 100-63-5570 Software Licensing & Support $6,120 $0 $6,120 General Fund Building Safety 100-63-5590 Fleet Provision Charge $4,465 $0 $4,465 General Fund Building Safety 100-63-5740 General Supplies $1,000 $0 $1,000 General Fund Building Safety 100-63-5750 Gasoline, Oil, & Tires $695 $0 $695 Total $291,188 ($6,000) $285,188
Allocation of Citywide Overhead
Description
C'wide OH
Rate Mod Op Exp
Allocation of
C'wide OH Notes
Citywide Overhead Allocation 30% $285,188 $85,556 [b]
Allocation of Total Costs
Description Total Share Notes
Direct Expenses $285,188 77%
Allocation of Citywide Overhead $85,556 23%
Total $370,744 100%
Appendix A: p. 5
City of Signal Hill
User and Regulatory Fee Study
Calculation of Cost Recovery and Fully-Burdened Hourly Rate - Community Development - Building Safety Revenue Summary
Acct # Acct Desc
Actual
2020/21
Actual
2021/22
2023/24
Budget Multi-Year Avg Percentage Notes
100-32-4632 Building Permits $135,796 $179,667 $241,100 $185,521 65% 100-34-4631 Energy Fees - Building & Safety $286 $84 $200 $190 0% 100-34-4632 Plan Check Fees $73,061 $128,374 $85,909 $95,781 34% 100-34-4636 SB 1186 ADA Fee - 70% City Share $6,395 $5,644 $1,000 $4,346 2% Total $215,538 $313,769 $328,209 $285,839 100%
Cost Recovery
Description Total
Average Revenue $285,839
Expenditures $370,744
Cost Recovery Rate 77%
General Fund Subsidy $84,906
Calculation of Fully-Burdened Hourly Rate
Description Total
Costs $370,744
Direct Hours 2,060
Fully-Burdened Hourly Rate $180
Calculation of Cost Multiplier for Fully-Burdened Hourly Rate (Apply to Base Salary Cost Per Hour) Description FTE
Annual Hours
Per FTE
Total Annual
Hours
Estimated
Salaries
Hourly Wage
Rate Only
Assuming Total
Annual Hours
Fully-Burdened
Hourly Rate
Indirect Cost
Rate Multiplier
(ICR)
Building 1.60 2,080 3,328 $144,952 $44 $180 4.13
Calculation of Fully-Burdened Hourly Rate by Position
Position Total Salaries Total FTE
Avg Salary
Per FTE
Avg Salary
Per Hour
ICR for FullyBurdened
Hourly Rate
Fully-Burdened
Hourly Rate
Director of Community Dev $19,762 0.10 $197,621 $95 4.13 $393 Principal Building Inpector $51,049 0.45 $113,443 $55 4.13 $225 Planning Manager $13,543 0.10 $135,429 $65 4.13 $269
Associate Planner $10,277 0.10 $102,773 $49 4.13 $204
Mgmt Assistant Comm Dev $29,520 0.35 $84,344 $41 4.13 $168 Permit Technician - (PT) $20,800 0.50 $41,600 $20 4.13 $83 [a] Source: FY 23/24 Adopted Budget.
[b] Source: Citywide overhead cost allocation developed for purposes of this analysis. See separate worksheet for details.
Appendix A: p. 6
City of Signal Hill
User and Regulatory Fee Study
Building Safety Fees
Cost of Service Calculation - At Fully-Burdened Hourly Rate Fee Description Total Hourly Rate Cost of Svc Current Fee Current Est.
Cost Recovery
Proposed Fee
FY 24/25
Proposed
Cost Recovery Note
1 HVAC Change-Out - Residential 1.25 x $180 = $225 varies varies $203 90% 2 Water Heater Change-Out - Residential 0.75 x $180 = $135 varies varies $122 90% 3 Residential Re-Roof 1.75 x $180 = $315 varies varies $284 90% 4 Siding Replacement 1.00 x $180 = $180 varies varies $162 90% 5 Service Panel Upgrade - Residential 1.25 x $180 = $225 varies varies $203 90% 6 Battery Backup Storage 1.00 x $180 = $180 varies varies $162 90% 7 Electric Vehicle Charger 1.00 x $180 = $180 varies varies $162 90% 8 Generator 1.00 x $180 = $180 varies varies $162 90%
9 Residential Solar Photovoltaic System - Solar Permit
a) Plan Review
i) Base Fee for 15kW or Less varies varies $200 [a],[b] ii) Fee for Each Additional kW above 15kW varies varies $15 [a],[b] b) Permit varies varies $250 [a],[b]
10 Commercial Solar Photovoltaic System - Solar Permit
a) Plan Review
i) Base Fee 50kW or Less varies varies $444 [a],[b]
ii) Fee for Each Add'l kW above 50kW up to 250kW varies varies $7 [a],[b] ii) Fee for Each Add'l kW above 250kW varies varies $5 [a],[b] b) Permit varies varies $556 [a],[b]
11 Swimming Pool Replaster / Equipment Change-Out 1.75 x $180 = $315 varies varies $284 90% 12 Swimming Pool Remodel (e.g., Changing Pool Shape,
Adding Cabo Shelf, etc.)
1.75 x $180 = $315 varies varies $284 90%
13 Temporary Power
a) First or Main Power Distribution Pole 1.25 x $180 = $225 $305 136% $203 90% b) Additional Poles (same system) for distributions 0.25 x $180 = $45 $37 82% $41 90% 14 Retaining Wall 1.75 x $180 = $315 varies varies $284 90% 15 Window / Sliding Glass Door - Repair
a) Up to 5 1.75 x $180 = $315 varies varies $284 90%
b) Per Window Over 5 Windows 0.25 x $180 = $45 varies varies $41 90% 16 Fences 1.25 x $180 = $225 varies varies $203 90%
17 Electrical and Irrigation Pedestals per pedestal 1.25 x $180 = $225 varies varies $203 90% [a] Total fees shall not exceed amounts outlined in California Government Code 66015(a)(1). [b] The City will not collect additional permit processing fees. Amounts shown are total amount due for permit processing, plan review, and permit.
Appendix A: p. 7
City of Signal Hill
User and Regulatory Fee Study
Building Safety Fees
Cost of Service Calculation - At Fully-Burdened Hourly Rate Fee Description
Est. City
Staff Labor
Hrs
FullyBurdened
Hourly
Est. Cost of
Service Current Fee
Current Cost
Recovery Proposed Fee
Proposed
Cost
Recovery Unit Notes
Permit Fee for New Buildings, Additions, Tenant Improvements, Residential Remodels, and Combined Mechanical, Electrical, and/or Plumbing Permits
1 $1 - $2,000 0.75 x $180 = $135 $75 56% $122 90%
2 $2,001 - $25,000 0.75 x $180 = $135 $75 56% $122 90%
3 $25,001 - $50,000 3.00 x $180 = $540 $282 52% $486 90% 4 $50,001 - $100,000 6.00 x $180 = $1,080 $482 45% $972 90% 5 $100,001 - $500,000 10.00 x $180 = $1,800 $845 47% $1,620 90% 6 $500,001 - $1,000,000 32.00 x $180 = $5,760 $3,565 62% $5,184 90% 7 $1,000,001 - $5,000,000 48.00 x $180 = $8,640 $6,965 81% $7,776 90% For permits requiring plumbing, electric, or mechanical review, the following percentages shall be added to the base permit fee 1 Mechanical 15% 15% 15% 100% 15% 100%
2 Plumbing 15% 15% 15% 100% 15% 100%
3 Electrical 15% 15% 20% 133% 15% 100%
Appendix A: p. 8
City of Signal Hill
User and Regulatory Fee Study
Building Safety Fees
Cost of Service Calculation - At Fully-Burdened Hourly Rate Fee Description Est. City Staff Labor Hrs
FullyBurdened
Hourly
Est. Cost
of Service Current Fee
Current
Cost
Recovery Proposed Fee
Proposed
Cost
Recovery Notes
1 Building Plan Check Fees - Building
a) Building Plan Check Fee, if applicable 85% 85% 100% [a] b) Expedited Plan Check - At Application Submittal (when applicable)
1.5x building plan check fee 1.5x building plan check fee 100% c) Tract Home / Master Plan Construction (Production Units) 20% varies 20% of standard plan check fee 100% [b],[c] d) Alternate Materials and Methods Review (per hour) 1.00 x $180 = $180 Acutal hourly cost of consultant or per hour billing rate for in-house review
100%
e) Excess Plan Review Fee (4th and subsequent) (per hour) 1.00 x $180 = varies Acutal hourly cost of consultant or per hour billing rate for in-house review
100%
f) Revisions to an Approved Permit (per hour) 1.00 x $180 = varies Acutal hourly cost of consultant or per hour billing rate for in-house review
100%
g) Deferred Submittal (per hour) 1.00 x $180 = varies Acutal hourly cost of consultant or per hour billing rate for in-house review
100%
[a] Includes up to three plan checks. The City will bill hourly for additional plan review required. [b] For identical buildings built by the same builder on the same lot or in the same tract and for which building permits are issued at the same time. [c] Fee amount shown is for repeat units. Model units/initial units pay regular building plan check fee.
Appendix A: p. 9
City of Signal Hill
User and Regulatory Fee Study
Building Safety Fees
Cost of Service Calculation - At Fully-Burdened Hourly Rate Fee Description
Est. City
Staff Labor
Hrs
FullyBurdened
Hourly
Est. Cost
of Service Current Fee
Current
Cost
Recovery Proposed Fee
Proposed
Cost
Recovery Unit Notes
1 Permit Processing Fee
a) Residential 0.50 x $180 = $90 $75 84% $90 100%
b) Non-Residential 1.25 x $180 = $225 $209 93% $225 100% 2 Strong Motion Instrumentation (SMI) Fee Calculation [a] a) Residential $0.50 or valuation x .00013 [a]
b) Commercial $0.50 or valuation x .00028 [a]
3 Building Standards (SB 1473) Fee Calculation (Valuation) [a] a) $1 - $25,000 $1 [a]
b) $25,001 - $50,000 $2 [a]
c) $50,001 - $75,000 $3 [a]
d) $75,001 - $100,000 $4 [a]
e) Each Add'l $25,000 or fraction thereof Add $1 [a]
4 General Plan Update Fee (percent of building permit fee) 5% [b] 5 Technology Fee (percent of permit fee) 5% [c]
6 Temporary Certificate of Occupancy 3.00 x $180 = $540 $486 90% 7 Permit Extension 0.50 x $180 = $90 $90 100%
8 Permit Reissuance Fee 0.50 x $180 = $90 $90 100%
9 Damaged Building Survey (Fire, Flood, Vehicle Damage, Etc.) (per hour) 1.00 x $180 = $180 $162 90% Other Fees
10 After Hours Inspection (per hour) (4-hour minimum) 1.20 x $180 = $216 $194 90% [d] 11 Re-inspection Fee (2nd Time or More) (each) 1.00 x $180 = $180 $162 90% [e] 12 Missed Inspection Fee 1.00 x $180 = $180 $162 90%
13 Fees for Services Not Listed in this Fee Schedule (per 1/2 hour) 0.50 x $180 = $90 $81 90% Violation Fees
14 Investigation Fee For Work Done Without Permits
(In addition to applicable permit fees)
equal to permit fee
(i.e., 2x permit fees)
[a] Fees set by State of California.
[b] Fee applies to new construction, additions, tenant improvements, and residential remodels requiring building permits. [c] Fee applies to all permits except solar permits.
[d] Fee is per hour, with a four-hour minimum.
[e] Reinspection fee applies after the first re-inspection.
Appendix A: p. 10
User and Regulatory Fees
Cost of Service Calculations
Grading
Appendix A: p. 11
City of Signal Hill
User and Regulatory Fee Study
Grading Fees
Cost of Service Calculation - At Fully-Burdened Hourly Rate Fee Description
Est. City
Staff Labor
Hrs
FullyBurdened
Hourly
Est. Cost of
Service Current Fee
Current Cost
Recovery Proposed Fee
Proposed
Cost
Recovery Unit Notes
1 Permit Processing Fee
a) Residential 0.50 x $180 = $90 $75 84% $90 100%
b) Non-Residential 1.25 x $180 = $225 $209 93% $225 100% 2 Grading Permit Fees
Volume (CY) Not Over
a) 50 CY 1.00 x $180 = $180 varies varies $162 90%
b) 100 CY 1.50 x $180 = $270 varies varies $243 90%
c) 200 CY 2.00 x $180 = $360 varies varies $324 90%
d) 300 CY 2.50 x $180 = $450 varies varies $405 90%
e) 400 CY 3.00 x $180 = $540 varies varies $486 90%
f) 500 CY 3.50 x $180 = $630 varies varies $567 90%
g) 600 CY 4.00 x $180 = $720 varies varies $648 90%
h) 700 CY 4.50 x $180 = $810 varies varies $729 90%
i) 800 CY 5.00 x $180 = $900 varies varies $810 90%
j) 900 CY 5.50 x $180 = $990 varies varies $891 90%
k) 1000 CY 6.00 x $180 = $1,080 varies varies $972 90%
l) Each Add'l 1,000 CY up to 100,000 CY 0.33 x $180 = $59 varies varies $53 90% m) Each Add'l 10,000 CY over 100,000 CY 0.33 x $180 = $59 varies varies $53 90% 3 Grading Plan Check (% of permit fee) 85% = 85% 50% varies 85% 100% Appendix A: p. 12
User and Regulatory Fees
Cost of Service Calculations
Oil Field Services
Appendix A: p. 13
City of Signal Hill
User and Regulatory Fee Study
Oil Field Services Fees
Cost of Service Calculation - At Fully-Burdened Hourly Rate Fee Description
Est. City
Staff Labor
Hrs
FullyBurdened
Hourly
Est. Cost of
Service Current Fee
Current Cost
Recovery Proposed Fee
Proposed
Cost
Recovery Unit Notes
Oil Field Services
1 Drilling Permit
a) New Non-Unit Wells (per well) 6.00 x $180 = $1,080 $913 85% $1,080 100% b) New Unit Wells from Approved Drill Site (per well) 4.00 x $180 = $720 $594 83% $720 100% 2 Redrilling Permit
a) New Non-Unit Wells (per well) 4.00 x $180 = $720 $594 83% $720 100% b) New Unit Wells from Approved Drill Site (per well) 3.00 x $180 = $540 $445 82% $540 100% 3 Issuance Fee 0.67 x $180 = $120 $92 77% $120 100%
4 Annual Tank Permit 2.00 x $180 = $360 $302 84% $360 100% 5 Annual Well Permit (per well) 3.00 x $180 = $540 $445 82% $540 100% 6 Annual Idle Well Permit see Annual Well
Permit
82% see Annual Well
Permit
100%
7 Abandonment (per well) 3.00 x $180 = $540 $445 82% $540 100% 8 Abandonment Report Permit 3.00 x $180 = $540 $445/well plus consultant costs
82% $540/well plus
consultant costs
100%
9 Discovery Permit 3.00 x $180 = $540 $445/well plus
consultant costs
82% $540/well plus
consultant costs
100%
10 Emergency Work Permit - wells (per well) 3.00 x $180 = $540 $445 82% $540 100% 11 Emergency Work Permit - all other Based on
Valuation
Based on
Valuation
12 Leak Testing & Observation Permit 4.00 x $180 = $720 $594.00/well plus consultant costs
82% $720/well plus
consultant costs
100%
13 Methane Site Testing & Mitigation Permit 4.00 x $180 = $720 $594.00/well plus consultant costs
82% $720/well plus
consultant costs
100%
14 Rework Permit (per well) 2.00 x $180 = $360 $296 82% $360 100% 15 Liability Insurance See Note See Note [a]
16 Variances 4.50 x $180 = $810 $685 85% $810 100%
17 Appeals 2.25 x $180 = $405 $342 84% $405 100%
Appendix A: p. 14
City of Signal Hill
User and Regulatory Fee Study
Oil Field Services Fees
Cost of Service Calculation - At Fully-Burdened Hourly Rate Fee Description
Est. City
Staff Labor
Hrs
FullyBurdened
Hourly
Est. Cost of
Service Current Fee
Current Cost
Recovery Proposed Fee
Proposed
Cost
Recovery Unit Notes
18 Late Fees 3.75 x $180 = $675 $571 85% $675 100%
19 Extension/Decisions 3.75 x $180 = $675 $571 85% $675 100% 20 Annual Electrical Permit
Total for wells, in category, not per well charge
a) 0-10 wells 0.25 x $180 = $45 $29 64% $45 100%
b) 11-25 wells 0.50 x $180 = $90 $57 63% $90 100%
c) 25-50 wells 0.75 x $180 = $135 $114 84% $135 100%
d) 50+ wells or other facilities 1.00 x $180 = $180 $171 95% $180 100% [a] $300,000 for property damage to any one person. One million for property damage to any one accident. One million for personal bodily injury to any one person. Two million aggregate per single accident or occurrence.
Appendix A: p. 15
User and Regulatory Fees
Cost of Service Calculations
Planning
Appendix A: p. 16
City of Signal Hill
User and Regulatory Fee Study
Allocation of Annual Labor Effort - Planning
Position Hourly FTE Yearly
Total Hours
Per FTE
Less: Holiday
& Leave
Productive
Hours Per FTE
Total
Productive
Hours Notes
Director of Community Dev $95 0.60 $118,572 2,080 216 1,864 1,118 [a],[b] Planning Manager $65 0.45 $60,943 2,080 216 1,864 839 [a],[b] Associate Planner $49 0.40 $41,109 2,080 216 1,864 746 [a],[b] Principal Building Inpector $55 0.45 $51,049 2,080 216 1,864 839 [a],[b] Mgmt Assistant Comm Dev $41 0.10 $8,434 2,080 216 1,864 186 [a],[b] Total 2.00 $280,108 3,728
In-House Labor Alloc Share Total Notes
Indirect 33% 1,243 [b]
Direct 67% 2,485 [b]
Total 100% 3,728
[a] Source: FY 23/24 authorized positions.
[b] Direct/Indirect hours are intended to serve as reasonable estimates. Amounts will vary from year-to-year depending on activity, projects, and City Council priorities.
Appendix A: p. 17
City of Signal Hill
User and Regulatory Fee Study
Calculation of Cost Recovery and Fully-Burdened Hourly Rate - Community Development - Planning Recurring Expenditures [a]
Fund Division Account Acct Desc Budget Adjust Total Notes General Fund Planning 100-61-5110 Salaries & Wages - Full-time $255,628 $0 $255,628 General Fund Planning 100-61-5115 Part-time Salaries $10,658 $0 $10,658 General Fund Planning 100-61-5130 Overtime Salaries $2,000 $0 $2,000 General Fund Planning 100-61-5139 Compensated Absences $0 $0 $0 General Fund Planning 100-61-5150 Commission Meetings $11,800 $0 $11,800 General Fund Planning 100-61-5160 Car Allowance $2,160 $0 $2,160 General Fund Planning 100-61-5220 FICA Contributions $19,710 $0 $19,710 General Fund Planning 100-61-5230 Retirement Contributions $24,232 $0 $24,232 General Fund Planning 100-61-5270 Other Employee Benefits $3,536 $0 $3,536 General Fund Planning 100-61-5271 Defined Contribution $5,836 $0 $5,836 General Fund Planning 100-61-5272 Workers' Compensation $4,256 $0 $4,256 General Fund Planning 100-61-5273 Health Benefits $40,770 $0 $40,770 General Fund Planning 100-61-5276 Life Insurance Benefit $674 $0 $674 General Fund Planning 100-61-5280 Wellness Benefit $413 $0 $413 General Fund Planning 100-61-5310 Dues & Memberships $700 $0 $700 General Fund Planning 100-61-5315 LAFCO Charge $1,500 $0 $1,500 General Fund Planning 100-61-5320 Travel & Training $500 $0 $500 General Fund Planning 100-61-5330 Meetings $3,650 $0 $3,650 General Fund Planning 100-61-5340 Books & Periodicals $260 $0 $260 General Fund Planning 100-61-5400 Contract Services - General $439,235 ($439,235) $0 General Fund Planning 100-61-5410 Legal Services $32,000 ($32,000) $0 General Fund Planning 100-61-5540 Vehicle Maintenance $0 $0 $0 General Fund Planning 100-61-5590 Fleet Provision Charge $1,868 $0 $1,868 General Fund Planning 100-61-5630 Media Services $4,000 $0 $4,000 General Fund Planning 100-61-5740 General Supplies $2,000 $0 $2,000 General Fund Planning 100-61-5750 Gasoline, Oil, & Tires $232 $0 $232 Total $867,618 ($471,235) $396,383
Allocation of Citywide Overhead
Description
C'wide OH
Rate Mod Op Exp
Allocation of
C'wide OH Notes
Citywide Overhead Allocation 30% $867,618 $260,285 [b]
Allocation of Total Costs
Description Total Share Notes
Direct Expenses $867,618 77%
Allocation of Citywide Overhead $260,285 23%
Total $1,127,903 100%
Allocation of Annual Labor Effort
Appendix A: p. 18
City of Signal Hill
User and Regulatory Fee Study
Calculation of Cost Recovery and Fully-Burdened Hourly Rate - Community Development - Planning Description Total Total Notes
Indirect: General Admin; Mgmt; Policies; Procedures; Training; Public Info 33% $375,968 [c] Direct: Long-Range Planning, Current Planning 67% $751,936 [c] Total 100% $1,127,903
Allocation of Annual Labor Effort Among Core Services
Description Total Total Notes
Current Planning and Permitting 40% $451,161 [c]
All Other Planning Services (e.g., Advance Planning / Regional Planning) 60% $676,742 [c] Total 100% $1,127,903
Revenue Summary
Acct # Acct Desc
Actual
2020/21
Actual
2021/22
2023/24
Budget Multi-Year Avg Percentage Notes
100-34-4600 Administrative Fee (CD) $52,295 $43,359 $30,000 $41,885 35% 100-34-4602 Planning Fees $11,678 $10,252 $15,000 $12,310 10% 100-34-4604 Planning Bus. Lic. Review Fee $10,084 $12,311 $0 $7,465 6% 100-34-4605 Development Rvw Processing $88,569 $52,573 $35,000 $58,714 49% Total $162,626 $118,495 $80,000 $120,374 100%
Cost Recovery
Description Total
Average Revenue $120,374
Expenditures $451,161
Cost Recovery Rate 27%
General Fund Subsidy $330,788
Calculation of Fully-Burdened Hourly Rate for Planning Fee-Related Services Description Total
Labor & Non-Prof Svcs/S'plies $396,383
Citywide OH $118,915
Total Costs for Hourly Rate $515,298
Direct Hours 2,485
Fully-Burdened Hourly Rate $207
Current Hourly Rate $127 Adjustment
Year 1 Rate - FY 24/25 $154 21%
Year 2 Rate - FY 25/26 $180 17%
Year 3 Rate - FY 26/27 $207 15%
Appendix A: p. 19
City of Signal Hill
User and Regulatory Fee Study
Calculation of Cost Recovery and Fully-Burdened Hourly Rate - Community Development - Planning Calculation of Cost Multiplier for Fully-Burdened Hourly Rate (Apply to Base Salary Cost Per Hour) Description FTE
Annual Hours
Per FTE
Total Annual
Hours
Estimated
Salaries
Hourly Wage
Rate Only
Assuming Total
Annual Hours
Fully-Burdened
Hourly Rate
Indirect Cost
Rate Multiplier
(ICR)
Planning 2.00 2,080 4,160 $280,108 $67 $207 3.07
Calculation of Fully-Burdened Hourly Rate by Position
Position Total Salaries Total FTE
Avg Salary
Per FTE
Avg Salary
Per Hour
ICR for FullyBurdened
Hourly Rate
Fully-Burdened
Hourly Rate
Director of Community Dev $118,572 0.60 $197,621 $95 3.07 $292 Planning Manager $60,943 0.45 $135,429 $65 3.07 $200
Associate Planner $41,109 0.40 $102,773 $49 3.07 $152
Principal Building Inpector $51,049 0.45 $113,443 $55 3.07 $168 Mgmt Assistant Comm Dev $8,434 0.10 $84,344 $41 3.07 $125 [a] Source: FY 23/24 Adopted Budget.
[b] Source: Citywide overhead cost allocation developed for purposes of this analysis. See separate worksheet for details. [c] Amounts intended to serve as reasonable estimates of direct activities v. indirect support to direct activities. Amounts may vary from year-to-year depending on activity, projects, and City Council priorities.
Appendix A: p. 20
City of Signal Hill
User and Regulatory Fee Study
Planning Fees
Calculation of Estimated Cost of Service
Fee Description
Est. Labor
Hours Hourly Rate
Est. Cost of
Svc Current Fee
Current Cost
Recovery Proposed Fee
Proposed
Cost
Recovery Charge Basis Note
Residential
1 Residential Additions
a) Single-story additions to Existing Dwellings Less than 500 SF of Floor Area
4.0 x $207 = $828 $394 48% $477 58% Fixed Fee
b) Second-story additions and additions of more than 500 SF of Floor Area
varies x $207 = varies $4,000 61% $5,000 74% Deposit
2 New Single-Family or Duplex Dwellings
a) Without View Analysis varies x $207 = varies $5,000 61% $6,000 74% Deposit b) With View Analysis varies x $207 = varies $6,000 61% $7,000 74% Deposit 3 ADU varies x $207 = varies varies 61% $3,500 74% Deposit [a] 4 Multi-Family and Tract Developments
a) Fewer than 10 Dwelling Units varies x $207 = varies $8,000 61% $10,000 74% Deposit b) More than 10 Dwelling Units varies x $207 = varies $12,000 61% $15,000 74% Deposit 5 Administrative Site Plan and Design Review (per hour) 1.0 x $207 = $207 varies 61% $154 74% Per Hour 6 Other Planning Applications Including Parcel Map, Parcel Map Waiver, Lot Line Adjustments, Etc.
varies x $207 = varies $4,000 61% $5,000 74% Deposit
7 Residential Inspections
a) 4 Units 4.0 x $207 = $828 $611 74% $739 89% Fixed Fee b) 5 - 10 Units 5.0 x $207 = $1,035 $763 74% $923 89% Fixed Fee c) More than 10 Units 10.0 x $207 = $2,070 $1,528 74% $1,849 89% Fixed Fee Appendix A: p. 21
City of Signal Hill
User and Regulatory Fee Study
Planning Fees
Calculation of Estimated Cost of Service
Fee Description
Est. Labor
Hours Hourly Rate
Est. Cost of
Svc Current Fee
Current Cost
Recovery Proposed Fee
Proposed
Cost
Recovery Charge Basis Note
Commercial & Industrial
8 Compliance Plans (Trucking and Storage Yards) 6.0 x $207 = $1,242 $897 Plus Consultant Cost
varies $1,085 Plus Consultant Cost varies Fixed Fee Plus Consultant Costs
9 Signs 1.5 x $207 = $311 $100 32% $121 39% Fixed Fee
10 Outdoor Sales or Temporary Events 4.0 x $207 = $828 $743 90% $828 100% Fixed Fee 11 Minor Tenant Improvements 3.0 x $207 = $621 $333 54% $403 65% Fixed Fee 12 Additions to Existing Buildings and Tenant Improvement Projects
varies x $207 = $1,500 61% $2,000 74% Deposit
13 New Buildings
a) Up to 10,000 SF varies x $207 = varies $6,000 61% $7,000 74% Deposit b) More than 10,000 SF varies x $207 = varies $8,000 61% $10,000 74% Deposit 14 Administrative Site Plan and Design Review (per hour) 1.0 x $207 = $207 varies 61% $154 74% Per Hour 15 Conditional Use Permits, Variances, Specific Plans, General Plan and Zoning Ordinance Amendments, Etc.
varies x $207 = varies $4,000 61% $5,000 74% Deposit
Appendix A: p. 22
City of Signal Hill
User and Regulatory Fee Study
Planning Fees
Calculation of Estimated Cost of Service
Fee Description
Est. Labor
Hours Hourly Rate
Est. Cost of
Svc Current Fee
Current Cost
Recovery Proposed Fee
Proposed
Cost
Recovery Charge Basis Note
Miscellaneous
16 Abatement x $207 = varies Actual Costs Plus
Consultant Costs
varies Actual Costs Plus Consultant
Costs
varies Actual Costs Plus
Consultant Costs
17 Administrative Citation n/a $444 n/a $444 n/a Fine
18 Appeals (Except for Administrative Citation) 16.0 x $207 = $3,312 $350 11% $425 13% Fixed Fee [b] 19 Banner Sign 1.0 x $207 = $207 $33 16% $40 19% Fixed Fee 20 Business License Review for Zoning 0.5 x $207 = $104 $100 97% $100 97% Fixed Fee 21 Construction Time Limits 2nd Extension Review 4.0 x $207 = $828 $508 Plus Consultant Cost
varies $615 Plus Consultant Cost varies Fixed Fee Plus
Consultant Costs
22 Due Diligence Letters 2.0 x $207 = $414 $277 67% $335 81% Fixed Fee 23 Garage Sales 0.3 x $207 = $52 $22 43% $25 48% Fixed Fee 24 Non-Traditional Use Review 2.0 x $207 = $414 $238 Plus Consultant Cost
varies $288 Plus Consultant Cost varies Fixed Fee Plus
Consultant Costs
25 Off-Site Plan Retrieval 0.8 x $207 = $155 $119 77% $144 93% Fixed Fee per Plan Set
26 Site Inspection x $207 = varies Actual Costs Plus
Consultant Costs
varies Actual Costs Plus Consultant
Costs
varies Actual Costs Plus
Consultant Costs
27 Site Re-Inspection x $207 = varies Actual Costs Plus Consultant Costs
varies Actual Costs Plus Consultant
Costs
varies Actual Costs Plus
Consultant Costs
28 Rates for Services Not Specified in this Schedule
a) In-House Planning Staff 1.0 x $207 = $207 $127 61% $154 74% per hour b) Contract Service Support Actual + 20%
Admin
100% Actual + 20% Admin 100% Time & M'tls
[b] Depending on the subject of the appeal, specialized expertise may be solicited, at the expense of the applicant, for the purpose of providing input to the City Manager, Planning Commission, other Commission or Board, or City Council. [a] ADU review includes methane review and planning review.
Appendix A: p. 23
User and Regulatory Fees
Cost of Service Calculations
General Plan / Zoning Code Update
Appendix A: p. 24
City of Signal Hill
User and Regulatory Fee Study
Cost of Service Calculation - General Plan Update / Zoning Code Update Costs Estimated Expenditures
Description Total
Amortization /
Update
Frequency Annual Cost Notes
General Plan Update $ 1,500,000 20 $ 75,000 [a]
Housing Element $ 150,000 8 $ 18,750 [a]
Zoning Code $ 150,000 5 $ 30,000 [a]
In-House Maintenance $ 169,186 1 $ 169,186 [a]
Total $ 1,969,186 $ 292,936
Notes:
[a] Source: Conservative estimates of update costs. Amounts will likely be higher.
Appendix A: p. 25
User and Regulatory Fees
Cost of Service Calculations
Development Specific Technology Enhancements / Land Management Tracking Appendix A: p. 26
City of Signal Hill
User and Regulatory Fee Study
Cost of Service Calculation - Technology Enhancement Fee Estimated Expenditures
# Description Total
Amortization /
Update Frequency Annual Cost Note
1 Software and Licensing $50,000 1 $ 50,000 [a]
2 Hardware Upgrades $25,000 10 $ 2,500 [a]
3 Implementation $350,000 10 $ 35,000 [a]
4 Contingency (10%) $50,000 10 $ 5,000 [a]
5 Total $475,000 $ 92,500
[a] Useful life and ongoing licensing costs, and annual revenues estimated by ClearSource. Amounts are intended to represent reasonable estimates.
Appendix A: p. 27
User and Regulatory Fees
Cost of Service Calculations
Police
Appendix A: p. 28
City of Signal Hill
User and Regulatory Fee Study
Calculation of Cost Recovery and Fully-Burdened Hourly Rate - Police Department Recurring Expenditures [a]
Fund Division Account Acct Desc Budget Adjust Total Notes General Fund Police Support Services 100-74-5110 Salaries & Wages - Full-time $960,857 $0 $960,857 General Fund Police Support Services 100-74-5170 Uniform Allowance $3,700 $0 $3,700 General Fund Police Support Services 100-74-5220 FICA Contributions $25,420 $0 $25,420 General Fund Police Support Services 100-74-5230 Retirement Contributions $391,354 $0 $391,354 General Fund Police Support Services 100-74-5270 Other Employee Benefits $9,937 $0 $9,937 General Fund Police Support Services 100-74-5271 Defined Contribution $22,782 $0 $22,782 General Fund Police Support Services 100-74-5272 Workers' Compensation $82,296 $0 $82,296 General Fund Police Support Services 100-74-5273 Health Benefits $124,800 $0 $124,800 General Fund Police Support Services 100-74-5276 Life Insurance Benefit $2,883 $0 $2,883 General Fund Police Support Services 100-74-5280 Wellness Benefit $1,250 $0 $1,250 General Fund Police Support Services 100-74-5310 Dues & Memberships $2,000 $0 $2,000 General Fund Police Support Services 100-74-5320 Travel & Training $6,500 $0 $6,500 General Fund Police Support Services 100-74-5330 Meetings $4,100 $0 $4,100 General Fund Police Support Services 100-74-5340 Books & Periodicals $500 $0 $500 General Fund Police Support Services 100-74-5400 Contract Services - General $248,891 ($248,891) $0 General Fund Police Support Services 100-74-5410 Legal Services $60,000 ($60,000) $0 General Fund Police Support Services 100-74-5440 IT Services $103,331 $0 $103,331 General Fund Police Support Services 100-74-5511 Telephone $3,600 $0 $3,600 General Fund Police Support Services 100-74-5540 Vehicle Maintenance $1,250 $0 $1,250 General Fund Police Support Services 100-74-5560 Repair & Maintenance Services $16,000 $0 $16,000 General Fund Police Support Services 100-74-5570 Software Licensing & Support $48,892 $0 $48,892 General Fund Police Support Services 100-74-5590 Fleet Provision Charge $39,348 $0 $39,348 General Fund Police Support Services 100-74-5721 Special Department Supplies $500 $0 $500 General Fund Police Support Services 100-74-5740 General Supplies $16,000 $0 $16,000 General Fund Police Support Services 100-74-5750 Gasoline, Oil, & Tires $8,868 $0 $8,868 Total $2,185,059 ($308,891) $1,876,168
Allocation of Citywide Overhead
Description
C'wide OH
Rate Mod Op Exp
Allocation of
C'wide OH Notes
Citywide Overhead Allocation 30% $1,876,168 $562,850 [b] Allocation of Total Costs
Description Total Share Notes
Direct Expenses $1,876,168 77%
Allocation of Citywide Overhead $562,850 23%
Total $2,439,018 100%
Appendix A: p. 29
City of Signal Hill
User and Regulatory Fee Study
Calculation of Cost Recovery and Fully-Burdened Hourly Rate - Police Department Allocation
Division
Divisional
Expense Share Allocation Notes
Patrol Services $7,221,798 67% $1,643,268
Investigative Services $1,598,248 15% $363,670
Police Communications/Jail $1,146,242 11% $260,819
Police Records $527,659 5% $120,065
Emergency / Disaster Services $154,882 1% $35,242
Police Community Outreach $70,118 1% $15,955
Total $10,718,947 100% $2,439,018
[a] Source: FY 23/24 Adopted Budget.
[b] Source: Citywide overhead cost allocation developed for purposes of this analysis. See separate worksheet for details. [c] Intended to represent a reasonable allocation of department administration costs to direct service divisions.
Appendix A: p. 30
City of Signal Hill
User and Regulatory Fee Study
Calculation of Cost Recovery and Fully-Burdened Hourly Rate - Police Department Recurring Expenditures [a]
Fund Division Account Acct Desc Budget Adjust Total Patrol Investigative
Svcs
Comm'ncts /
Jail Records
Emergency /
Disaster Svcs
Community
Outreach Total Notes
General Fund Patrol Services 100-72-5110 Salaries & Wages - Full-time $3,421,916 $0 $3,421,916 $3,421,916 $3,421,916 General Fund Patrol Services 100-72-5115 Part-time Salaries $20,667 ($20,667) $0 $0 $0 General Fund Patrol Services 100-72-5130 Overtime Salaries $232,964 ($232,964) $0 $0 $0 General Fund Patrol Services 100-72-5131 Court Overtime Salaries $42,229 ($42,229) $0 $0 $0 General Fund Patrol Services 100-72-5132 Briefing Overtime Salaries $41,039 ($41,039) $0 $0 $0 General Fund Patrol Services 100-72-5170 Uniform Allowance $24,975 $0 $24,975 $24,975 $24,975 General Fund Patrol Services 100-72-5220 FICA Contributions $50,280 $0 $50,280 $50,280 $50,280 General Fund Patrol Services 100-72-5230 Retirement Contributions $1,375,319 $0 $1,375,319 $1,375,319 $1,375,319 General Fund Patrol Services 100-72-5270 Other Employee Benefits $23,895 $0 $23,895 $23,895 $23,895 General Fund Patrol Services 100-72-5272 Workers' Compensation $279,416 $0 $279,416 $279,416 $279,416 General Fund Patrol Services 100-72-5273 Health Benefits $499,500 $0 $499,500 $499,500 $499,500 General Fund Patrol Services 100-72-5276 Life Insurance Benefit $2,511 $0 $2,511 $2,511 $2,511 General Fund Patrol Services 100-72-5310 Dues & Memberships $1,150 $0 $1,150 $1,150 $1,150 General Fund Patrol Services 100-72-5320 Travel & Training $36,700 $0 $36,700 $36,700 $36,700 General Fund Patrol Services 100-72-5330 Meetings $200 $0 $200 $200 $200 General Fund Patrol Services 100-72-5340 Books & Periodicals $450 $0 $450 $450 $450 General Fund Patrol Services 100-72-5400 Contract Services - General $100,432 ($100,432) $0 $0 $0 General Fund Patrol Services 100-72-5511 Telephone $6,500 $0 $6,500 $6,500 $6,500 General Fund Patrol Services 100-72-5590 Fleet Provision Charge $182,719 $0 $182,719 $182,719 $182,719 General Fund Patrol Services 100-72-5721 Special Department Supplies $16,500 $0 $16,500 $16,500 $16,500 General Fund Patrol Services 100-72-5730 Uniforms $26,700 $0 $26,700 $26,700 $26,700 General Fund Patrol Services 100-72-5740 General Supplies $14,900 $0 $14,900 $14,900 $14,900 General Fund Patrol Services 100-72-5750 Gasoline, Oil, & Tires $99,590 $0 $99,590 $99,590 $99,590 General Fund Patrol Services 100-72-5840 Capital Outlay $721,247 ($721,247) $0 $0 $0 Total $7,221,799 ($1,158,578) $6,063,221 $6,063,221 $0 $0 $0 $0 $0 $6,063,221 Fund Division Account Acct Desc Budget Adjust Total Patrol Investigative
Svcs
Comm'ncts /
Jail Records
Emergency /
Disaster Svcs
Community
Outreach Total Notes
General Fund Investigative Services 100-73-5110 Salaries & Wages - Full-time $664,603 $0 $664,603 $664,603 $664,603 General Fund Investigative Services 100-73-5115 Part-time Salaries $46,128 ($46,128) $0 $0 $0 General Fund Investigative Services 100-73-5170 Uniform Allowance $3,700 $0 $3,700 $3,700 $3,700 General Fund Investigative Services 100-73-5220 FICA Contributions $14,490 $0 $14,490 $14,490 $14,490 General Fund Investigative Services 100-73-5230 Retirement Contributions $653,762 $0 $653,762 $653,762 $653,762 General Fund Investigative Services 100-73-5270 Other Employee Benefits $4,702 $0 $4,702 $4,702 $4,702 General Fund Investigative Services 100-73-5272 Workers' Compensation $58,396 $0 $58,396 $58,396 $58,396 General Fund Investigative Services 100-73-5273 Health Benefits $95,100 $0 $95,100 $95,100 $95,100 General Fund Investigative Services 100-73-5276 Life Insurance Benefit $465 $0 $465 $465 $465 General Fund Investigative Services 100-73-5310 Dues & Memberships $400 $0 $400 $400 $400 General Fund Investigative Services 100-73-5320 Travel & Training $6,000 $0 $6,000 $6,000 $6,000 General Fund Investigative Services 100-73-5330 Meetings $200 $0 $200 $200 $200 General Fund Investigative Services 100-73-5400 Contract Services - General $15,500 ($15,500) $0 $0 $0 General Fund Investigative Services 100-73-5511 Telephone $2,400 $0 $2,400 $2,400 $2,400 General Fund Investigative Services 100-73-5590 Fleet Provision Charge $19,131 $0 $19,131 $19,131 $19,131 General Fund Investigative Services 100-73-5721 Special Department Supplies $1,000 $0 $1,000 $1,000 $1,000 General Fund Investigative Services 100-73-5730 Uniforms $350 $0 $350 $350 $350 General Fund Investigative Services 100-73-5740 General Supplies $7,850 $0 $7,850 $7,850 $7,850 General Fund Investigative Services 100-73-5750 Gasoline, Oil, & Tires $4,071 $0 $4,071 $4,071 $4,071 Total $1,598,248 ($61,628) $1,536,620 $0 $1,536,620 $0 $0 $0 $0 $1,536,620 Appendix A: p. 31
City of Signal Hill
User and Regulatory Fee Study
Calculation of Cost Recovery and Fully-Burdened Hourly Rate - Police Department Fund Division Account Acct Desc Budget Adjust Total Patrol Investigative
Svcs
Comm'ncts /
Jail Records
Emergency /
Disaster Svcs
Community
Outreach Total Notes
General Fund Communications/Jail 100-75-5110 Salaries & Wages - Full-time $469,521 $0 $469,521 $469,521 $469,521 General Fund Communications/Jail 100-75-5130 Overtime Salaries $57,400 ($57,400) $0 $0 $0 General Fund Communications/Jail 100-75-5220 FICA Contributions $35,918 $0 $35,918 $35,918 $35,918 General Fund Communications/Jail 100-75-5230 Retirement Contributions $275,143 $0 $275,143 $275,143 $275,143 General Fund Communications/Jail 100-75-5270 Other Employee Benefits $7,099 $0 $7,099 $7,099 $7,099 General Fund Communications/Jail 100-75-5272 Workers' Compensation $32,206 $0 $32,206 $32,206 $32,206 General Fund Communications/Jail 100-75-5273 Health Benefits $117,678 $0 $117,678 $117,678 $117,678 General Fund Communications/Jail 100-75-5276 Life Insurance Benefit $597 $0 $597 $597 $597 General Fund Communications/Jail 100-75-5320 Travel & Training $6,000 $0 $6,000 $6,000 $6,000 General Fund Communications/Jail 100-75-5330 Meetings $150 $0 $150 $150 $150 General Fund Communications/Jail 100-75-5400 Contract Services - General $3,000 ($3,000) $0 $0 $0 General Fund Communications/Jail 100-75-5552 Rental of Equipment & Vehicles $20,642 $0 $20,642 $20,642 $20,642 General Fund Communications/Jail 100-75-5560 Repair & Maintenance Svcs $29,000 $0 $29,000 $29,000 $29,000 General Fund Communications/Jail 100-75-5570 Software Licensing & Support $67,000 $0 $67,000 $67,000 $67,000 General Fund Communications/Jail 100-75-5590 Fleet Provision Charge $7,870 $0 $7,870 $7,870 $7,870 General Fund Communications/Jail 100-75-5721 Special Department Supplies $8,500 $0 $8,500 $8,500 $8,500 General Fund Communications/Jail 100-75-5730 Uniforms $4,500 $0 $4,500 $4,500 $4,500 General Fund Communications/Jail 100-75-5740 General Supplies $3,000 $0 $3,000 $3,000 $3,000 General Fund Communications/Jail 100-75-5750 Gasoline, Oil, & Tires $1,018 $0 $1,018 $1,018 $1,018 Total $1,146,242 ($60,400) $1,085,842 $0 $0 $1,085,842 $0 $0 $0 $1,085,842 Fund Division Account Acct Desc Budget Adjust Total Patrol Investigative
Svcs
Comm'ncts /
Jail Records
Emergency /
Disaster Svcs
Community
Outreach Total Notes
General Fund Police Records 100-76-5110 Salaries & Wages - Full-time $214,517 $0 $214,517 $214,517 $214,517 General Fund Police Records 100-76-5115 Part-time Salaries $86,915 $0 $86,915 $86,915 $86,915 General Fund Police Records 100-76-5130 Overtime Salaries $5,000 ($5,000) $0 $0 $0 General Fund Police Records 100-76-5220 FICA Contributions $17,671 $0 $17,671 $17,671 $17,671 General Fund Police Records 100-76-5230 Retirement Contributions $19,728 $0 $19,728 $19,728 $19,728 General Fund Police Records 100-76-5270 Other Employee Benefits $3,225 $0 $3,225 $3,225 $3,225 General Fund Police Records 100-76-5272 Workers' Compensation $30,539 $0 $30,539 $30,539 $30,539 General Fund Police Records 100-76-5273 Health Benefits $71,100 $0 $71,100 $71,100 $71,100 General Fund Police Records 100-76-5276 Life Insurance Benefit $279 $0 $279 $279 $279 General Fund Police Records 100-76-5310 Dues & Memberships $100 $0 $100 $100 $100 General Fund Police Records 100-76-5320 Travel & Training $3,500 $0 $3,500 $3,500 $3,500 General Fund Police Records 100-76-5330 Meetings $100 $0 $100 $100 $100 General Fund Police Records 100-76-5400 Contract Services - General $10,000 ($10,000) $0 $0 $0 General Fund Police Records 100-76-5420 Professional Services $40,000 ($40,000) $0 $0 $0 General Fund Police Records 100-76-5590 Fleet Provision Charge $2,759 $0 $2,759 $2,759 $2,759 General Fund Police Records 100-76-5730 Uniforms $2,200 $0 $2,200 $2,200 $2,200 General Fund Police Records 100-76-5740 General Supplies $9,850 $0 $9,850 $9,850 $9,850 General Fund Police Records 100-76-5750 Gasoline, Oil, & Tires $10,177 $0 $10,177 $10,177 $10,177 Total $527,660 ($55,000) $472,660 $0 $0 $0 $472,660 $0 $0 $472,660 Appendix A: p. 32
City of Signal Hill
User and Regulatory Fee Study
Calculation of Cost Recovery and Fully-Burdened Hourly Rate - Police Department Fund Division Account Acct Desc Budget Adjust Total Patrol Investigative
Svcs
Comm'ncts /
Jail Records
Emergency /
Disaster Svcs
Community
Outreach Total Notes
General Fund Emergency/Disaster Svcs 100-77-5110 Salaries & Wages - Full-time $97,572 $0 $97,572 $97,572 $97,572 General Fund Emergency/Disaster Svcs 100-77-5220 FICA Contributions $6,827 $0 $6,827 $6,827 $6,827 General Fund Emergency/Disaster Svcs 100-77-5230 Retirement Contributions $7,316 $0 $7,316 $7,316 $7,316 General Fund Emergency/Disaster Svcs 100-77-5270 Other Employee Benefits $1,474 $0 $1,474 $1,474 $1,474 General Fund Emergency/Disaster Svcs 100-77-5273 Health Benefits $23,700 $0 $23,700 $23,700 $23,700 General Fund Emergency/Disaster Svcs 100-77-5276 Life Insurance Benefit $93 $0 $93 $93 $93 General Fund Emergency/Disaster Svcs 100-77-5310 Dues & Memberships $500 $0 $500 $500 $500 General Fund Emergency/Disaster Svcs 100-77-5320 Travel & Training $6,800 $0 $6,800 $6,800 $6,800 General Fund Emergency/Disaster Svcs 100-77-5511 Telephone $4,700 $0 $4,700 $4,700 $4,700 General Fund Emergency/Disaster Svcs 100-77-5740 General Supplies $5,900 $0 $5,900 $5,900 $5,900 Total $154,882 $0 $154,882 $0 $0 $0 $0 $154,882 $0 $154,882 Fund Division Account Acct Desc Budget Adjust Total Patrol Investigative
Svcs
Comm'ncts /
Jail Records
Emergency /
Disaster Svcs
Community
Outreach Total Notes
General Fund Community Outreach 100-71-5130 Overtime Salaries $36,230 ($36,230) $0 $0 $0 General Fund Community Outreach 100-71-5320 Travel & Training $500 $0 $500 $500 $500 General Fund Community Outreach 100-71-5330 Meetings $3,100 $0 $3,100 $3,100 $3,100 General Fund Community Outreach 100-71-5590 Fleet Provision Charge $14,473 $0 $14,473 $14,473 $14,473 General Fund Community Outreach 100-71-5730 Uniforms $2,000 $0 $2,000 $2,000 $2,000 General Fund Community Outreach 100-71-5740 General Supplies $8,000 $0 $8,000 $8,000 $8,000 General Fund Community Outreach 100-71-5750 Gasoline, Oil, & Tires $5,815 $0 $5,815 $5,815 $5,815 Total $70,118 ($36,230) $33,888 $0 $0 $0 $0 $0 $33,888 $33,888 Total $10,718,949 ($1,371,836) $9,347,113 $6,063,221 $1,536,620 $1,085,842 $472,660 $154,882 $33,888 $9,347,113 Allocation of Citywide Overhead
Description
C'wide OH
Rate Mod Op Exp
Allocation of
C'wide OH Patrol
Investigative
Svcs
Comm'ncts /
Jail Records
Emergency /
Disaster Svcs
Community
Outreach Total Notes
Citywide Overhead Allocation 30% $9,347,113 $2,804,134 $1,818,966 $460,986 $325,753 $141,798 $46,465 $10,166 $2,804,134 [b] Allocation of Department Administration
Description Total Patrol
Investigative
Svcs
Comm'ncts /
Jail Records
Emergency /
Disaster Svcs
Community
Outreach Total Notes
Police Department Administration $2,439,018 $1,643,268 $363,670 $260,819 $120,065 $35,242 $15,955 $2,439,018 [c] Allocation of Total Costs
Description Total Patrol
Investigative
Svcs
Comm'ncts /
Jail Records
Emergency /
Disaster Svcs
Community
Outreach Total Notes
Direct $9,347,113 $6,063,221 $1,536,620 $1,085,842 $472,660 $154,882 $33,888 $9,347,113 Citywide Overhead $2,804,134 $1,818,966 $460,986 $325,753 $141,798 $46,465 $10,166 $2,804,134 Department Administration $2,439,018 $1,643,268 $363,670 $260,819 $120,065 $35,242 $15,955 $2,439,018 Total $14,590,265 $9,525,455 $2,361,276 $1,672,414 $734,523 $236,589 $60,009 $14,590,265 Appendix A: p. 33
City of Signal Hill
User and Regulatory Fee Study
Calculation of Cost Recovery and Fully-Burdened Hourly Rate - Police Department Productive Hours Per FTE
Description Total Notes
Costs 2,080
Less: Leave 232
Productive Hours 1,848
Direct Service Ratio 80%
Direct Hours Avg Per FTE 1,478
Total Hours
Description FTE
Productive
Hours Direct Hours Notes
Patrol 26.70 49,342 39,473
Investigative Services 6.00 11,088 8,870
Records 5.50 10,164 8,131
Total 38.20 70,594 56,475
Fully-Burdened Hourly Rate Patrol
Description Total Notes
Costs $9,525,455
Productive Hours 49,342
Hourly Rate $193
Fully-Burdened Hourly Rate Investigative Services
Description Total Notes
Costs $2,361,276
Productive Hours 11,088
Hourly Rate $213
Fully-Burdened Hourly Rate Records
Description Total Notes
Costs $734,523
Productive Hours 10,164
Hourly Rate $72
[a] Source: FY 23/24 Adopted Budget.
[b] Source: Citywide overhead cost allocation developed for purposes of this analysis. See separate worksheet for details. [c] See separate worksheet.
Appendix A: p. 34
City of Signal Hill
User and Regulatory Fee Study
Police Fees
Cost of Service Calculation - At Fully-Burdened Hourly Rate $193 $213 $72
Fee Description Patrol Svcs
Admin /
Investigative
Svcs Records Patrol Svcs
Admin /
Investigative
Svcs Records Cost of Svc Current Fee
Current Est.
Cost
Recovery Proposed Fee
Proposed
Cost
Recovery Note
1 Reports
a) Copy of Accident / Incident Report 0.33 x $0 $0 $24 = $24 $23 96% $24 100% b) Copy of Arrest Report 0.33 x $0 $0 $24 = $24 $23 96% $24 100% 2 DMV Discovery Request 0.50 1.25 x $0 $107 $90 = $197 $169 86% $197 100% 3 Immigration / Passport Clearance Letter 0.17 x $0 $36 $0 = $36 $31 87% $36 100% 4 Citation Sign-off 0.17 x $32 $0 $0 = $32 $26 81% $26 81% 5 Preferential Parking Permit
a) Per Vehicle 0.17 x $0 $0 $12 = $12 $12 100% $12 100% b) Visitor Parking Permit 0.17 x $0 $0 $12 = $12 $7 58% $7 58% c) Overnight Parking Permit 0.17 x $0 $0 $12 = $12 $12 100% $12 100% d) Oversized Vehicle Parking Permit 0.33 x $0 $0 $24 = $24 $21 88% $21 88% 6 Alarm Permit
a) Business Alarm Permit (2-Year Permit) $34 $34
b) Residential Alarm Permit (2-Year Permit) $17 $17
7 Alarm Fine (within any 12 consecutive months)
a) First False Alarm 0.50 x $97 $0 $0 = $97 $0 0% $0 0% b) Burglary Alarm: Second and Subsequent False
Alarms
0.50 x $97 $0 $0 = $97 $56 58% $70 73%
c) Robbery Alarm: Second and Subsequent False
Alarm
0.75 x $145 $0 $0 = $145 $111 77% $140 97%
8 Vehicle Impound 1.00 0.33 x $193 $0 $24 = $217 $160 74% $200 92% 9 Repossession Fee $17 n/a $15 n/a [a]
10 Firearm Sales Permit 0.75 0.50 x $0 $160 $36 = $196 $599 306% $196 100% 11 Massage Permit
a) Massage Establishment Permit 2.00 0.75 x $0 $426 $54 = $480 $479 100% $480 100% b) Massage Technician Permit 1.00 0.75 x $0 $213 $54 = $267 $240 90% $267 100% 12 Pawnbroker Permit / Renewal 0.75 0.50 x $0 $160 $36 = $196 $719 367% $196 100% 13 Private Patrol System Permit
a) Per Business 0.75 0.50 x $0 $160 $36 = $196 $90 46% $125 64% b) Per Private Patrol Officer 0.25 0.17 x $0 $53 $12 = $65 $6 9% $10 15% 14 Concealed Weapon Permit
a) New 2.00 1.00 x $0 $426 $72 = $498 DOJ $498 100% [b] b) Renewal DOJ $25 [b]
c) Psychological Testing DOJ $125 [b]
d) Modification of Permit DOJ $10 [b]
Appendix A: p. 35
City of Signal Hill
User and Regulatory Fee Study
Police Fees
Cost of Service Calculation - At Fully-Burdened Hourly Rate $193 $213 $72
Fee Description Patrol Svcs
Admin /
Investigative
Svcs Records Patrol Svcs
Admin /
Investigative
Svcs Records Cost of Svc Current Fee
Current Est.
Cost
Recovery Proposed Fee
Proposed
Cost
Recovery Note
15 Special Events Staffing Actual Cost Actual Cost
16 Subpoena (Officer for Civil Court) $171 State Max
17 Call History List No Charge No Charge
18 Bicycle License $1 $1
[a] Fee set by State of California.
[b] In addition to amounts, shown, additional amounts due to Department of Justice and/or other agencies will be collected.
Appendix A: p. 36
User and Regulatory Fees
Cost of Service Calculations
Public Works
Appendix A: p. 37
City of Signal Hill
User and Regulatory Fee Study
Public Works Department Fees
Cost of Service Calculation - At Fully-Burdened Hourly Rate Fee Description Total Hourly Rate Cost of Svc Current Fee Current Est.
Cost Recovery Proposed Fee
Proposed
Cost Recovery Note
1 Damage to City Property Actual Cost Actual Cost
2 Water and Utility Fees See SHMC Section 13.4 See SHMC Section 13.4 3 Water Restoration Fee
a) During Normal Operating Hours
i) Low Income 1.00 x $130 = $130 $50 38%
ii) All Others 1.00 x $130 = $130 $100 77%
b) During Non-Operational Hours
i) Low Income 2.00 x $156 = $312 $150 48%
ii) All Others 2.00 x $156 = $312 $250 80%
4 Annual Backflow Administration Actual Cost plus consultant costs 100% Actual Cost plus consultant costs 100% 5 Temporary Water Meter Installation
a) Application, Installation, and Removal 4.50 x $130 = $585 $523 89% $585 100% b) Meter Deposit (Refundable) $1,500 $1,500
6 Refuse Fees See Fee Resolution
No. 2018-06-6265; SHMC 8.80.080
See Fee Resolution
No. 2018-06-6265; SHMC 8.80.080
7 Abatement Actual Cost plus consultant costs 100% Actual Cost plus consultant costs 100% 8 Curb Painting Requests 1.50 x $130 = $195 $114 58% $125 64% 9 Commercial Curb Painting Requests 5.00 x $130 = $650 $601 100% $650 100% 10 Deed Preparation Fee Actual Cost Actual Cost
11 Development Plan Check Fee Actual Cost plus consultant costs 100% Actual Cost plus consultant costs 100% 12 Encroachment Permit/roll-off bin 1.00 x $185 = $185 $29 16% $50 27% 13 Encroachment Permit/traffic control w/plan check Actual Cost 100% Actual Cost 100% 14 Engineering Plan Check Fee Actual Cost plus consultant costs 100% Actual Cost plus consultant costs 100% 15 Excavation Permit 0.50 x $185 = $93 $63 68% $93 100% Appendix A: p. 38
City of Signal Hill
User and Regulatory Fee Study
Public Works Department Fees
Cost of Service Calculation - At Fully-Burdened Hourly Rate Fee Description Total Hourly Rate Cost of Svc Current Fee Current Est.
Cost Recovery Proposed Fee
Proposed
Cost Recovery Note
16 Excavation Inspection Fee (standard specifications) Actual Cost 100% Actual Cost 100% 17 Preliminary Plan Review Actual Cost plus consultant costs 100% Actual Cost plus consultant costs 100% 18 Public Works Inspection Fee (standard specifications) Actual Cost 100% Actual Cost 100% 19 Public Works Inspection Fee (engineered plans) Actual Cost 100% Actual Cost 100% 20 Site Plan Review Actual Cost plus consultant costs 100% Actual Cost plus consultant costs 100% 21 Records Research/Request 1.00 x $185 = $185 $184 99% $185 100% 22 Subdivision Fees [a]
a) Parcel Map Waiver (Filing Fee) 1.50 x $185 = $278 $185 67% $278 100% [a] b) Lot Line Adjustment Fee/Lot Merger (Filing Fee) 1.50 x $185 = $278 $235 85% $278 100% [a] c) Vacations (Deposit) $900 $2,500 [a]
d) Final Tract Map Actual Cost 100% Actual Cost 100% [a] e) Final Parcel Map Actual Cost 100% Actual Cost 100% [a] 23 Duplication Fees
(Utility Map, Address Map, Aerial Photo, Plans, etc.)
a) First Page $10 $10
b) Each Additional Page/Copy $1.25 $1.25
24 Wireless Fees
a) Consultant Review Actual Cost plus consultant costs 100% Actual Cost plus consultant costs 100% b) Wireless Permit/Renewal Actual Cost plus consultant costs 100% Actual Cost plus consultant costs 100% 25 Sewer Connection Fee LA County Sanitation District LA County Sanitation District 26 Fire Hydrant Flow Test (per fire hydrant) $763 $763
27 Sanitary Sewer & Industrial Waste SHMC Section 13.06.04 SHMC Section 13.06.04 28 Street Trees
a) Street Tree Additional Trimming Charge Actual Cost 100% Actual Cost 100% b) Street Tree Removal Charge Actual Cost 100% Actual Cost 100% c) Street Tree Removal and Replacement Charge Actual Cost 100% Actual Cost 100% d) Street Tree Decision Appeal Fee 3.00 x $185 = $555 $285 51% $285 51% Appendix A: p. 39
City of Signal Hill
User and Regulatory Fee Study
Public Works Department Fees
Cost of Service Calculation - At Fully-Burdened Hourly Rate Fee Description Total Hourly Rate Cost of Svc Current Fee Current Est.
Cost Recovery Proposed Fee
Proposed
Cost Recovery Note
29 NPDES Inspection Fees
a) Automotive Service Facilities 1.00 x $140 = $140 $120 86% $140 100% [b],[c] b) Retail Gasoline and Automotive Dealerships 1.00 x $140 = $140 $120 86% $140 100% [b],[c] c) Commercial/Industrial Phase I Facilities Actual Cost plus consultant costs 100% Actual Cost plus consultant costs 100% [b],[c] d) Commercial/Industrial Facilities - Other Actual Cost plus consultant costs 100% Actual Cost plus consultant costs 100% [b],[c] 30 Urban Storm Water Mitigation Plan Check Actual Cost plus 20% Admin Fee 100% Actual Cost plus 20% Admin Fee 100% 31 Const. Storm Water Pollution Prevention Plan Check Actual Cost plus 20% Admin Fee 100% Actual Cost plus 20% Admin Fee 100% 32 Storm Water Plan Inspection Fees Actual Cost plus 20% Admin Fee 100% Actual Cost plus 20% Admin Fee 100% 33 Electrical Vehicle Charging Fees
a) Electrical Vehicle Charging Fee (While Charging) $0.55 per kWh $0.55 per kWh b) Electrical Vehicle Parking Fee (After 30-Minute
Grace Period From End of Charge)
$2.50 per hour $2.50 per hour
34 Water Meter Installation Fees [d]
a) Up to 1 - inch with Meter $7,124.00 + $100.00/LF $7,124.00 + $100.00/LF [d] b) Up to 2 - inch with Meter (>1") $7,304.00 + $114.00/LF $7,304.00 + $114.00/LF [d] 35 Rates for Services Not Specified in this Schedule
a) Public Works Permit and Engineering Staff (per
hour)
1.0 x $185 = $185 $181 98% $185 100%
b) Contract Service Support Actual + 20% Admin 100% Actual + 20% Admin 100% [a] Amounts shown represent initial deposits.
[b] Fee includes one follow-up inspection if corrective action required. Any additional inspections will be billed at actual cost. [c] Except for restaurants, the NPDES Inspection Fee shall be reduced by one-half for businesses with an Industrial Waste Inspection permit. [d] Any other size or special installations will be on a time and materials basis. Cost of water meter installation will vary depending on actual site conditions, street and utility substructure, and location of water main. City installation dependent on Water Department resources. Applicant may be required to utilize a properly licensed contractor to pull encroachment permit and complete water service connections in the right of way.
Appendix A: p. 40
User and Regulatory Fees
Cost of Service Calculations
Parks, Recreation, and Libraries
Appendix A: p. 41
City of Signal Hill
User and Regulatory Fee Study
Calculation of Cost Recovery - Parks, Recreation, and Libraries Department Recurring Expenditures [a]
Fund Division Account Acct Desc Budget Adjust Total Notes General Fund Recreation 100-83-5110 Salaries & Wages - Full-time $255,539 $0 $255,539 General Fund Recreation 100-83-5115 Part-time Salaries $312,591 $0 $312,591 General Fund Recreation 100-83-5130 Overtime Salaries $2,000 $0 $2,000 General Fund Recreation 100-83-5160 Car Allowance $1,188 $0 $1,188 General Fund Recreation 100-83-5220 FICA Contributions $19,549 $0 $19,549 General Fund Recreation 100-83-5230 Retirement Contributions $22,990 $0 $22,990 General Fund Recreation 100-83-5270 Other Employee Benefits $3,711 $0 $3,711 General Fund Recreation 100-83-5271 Defined Contribution $3,440 $0 $3,440 General Fund Recreation 100-83-5272 Workers' Compensation $47,002 $0 $47,002 General Fund Recreation 100-83-5273 Health Benefits $60,600 $0 $60,600 General Fund Recreation 100-83-5276 Life Insurance Benefit $591 $0 $591 General Fund Recreation 100-83-5280 Wellness Benefit $245 $0 $245 General Fund Recreation 100-83-5310 Dues & Memberships $1,000 $0 $1,000 General Fund Recreation 100-83-5320 Travel & Training $3,920 $0 $3,920 General Fund Recreation 100-83-5330 Meetings $1,350 $0 $1,350 General Fund Recreation 100-83-5391 Fee Assistance $1,000 $0 $1,000 General Fund Recreation 100-83-5511 Telephone $2,800 $0 $2,800 General Fund Recreation 100-83-5590 Fleet Provision Charge $42,650 $0 $42,650 General Fund Recreation 100-83-5620 Communications $2,450 $0 $2,450 General Fund Recreation 100-83-5723 Event/Program Costs $59,600 $0 $59,600 General Fund Recreation 100-83-5730 Uniforms $2,500 $0 $2,500 General Fund Recreation 100-83-5740 General Supplies $9,500 $0 $9,500 General Fund Recreation 100-83-5750 Gasoline, Oil, & Tires $888 $0 $888 Total $857,104 $0 $857,104
Allocation of Citywide Overhead
Description
C'wide OH
Rate Mod Op Exp
Allocation of
C'wide OH Notes
Citywide Overhead Allocation 30% $857,104 $257,131
Allocation of Department Administration
Description Subtotal
Allocation of
C'wide OH Total Notes
Community Services Department Admin $1,274,800 $382,440 $1,657,240 Description Share Total Notes
Allocation to Library 20% $331,448
Allocation to General Comm Svcs/Events 40% $662,896
Allocation to Recreation 40% $662,896
Total 100% $1,657,240
Appendix A: p. 42
City of Signal Hill
User and Regulatory Fee Study
Calculation of Cost Recovery - Parks, Recreation, and Libraries Department Allocation of Total Costs
Description Total Notes
Direct Expenses $857,104
Allocation of Department Administration $662,896
Allocation of Citywide Overhead $257,131
Total $1,777,131
Revenue Summary [a]
Account Acct Desc
FY 20/21
Actual
FY 21/22
Actual
Multi-Year
Average
FY 23/24
Budget Notes
100-34-4802 Comm Svcs: Comm Svc $4,800 $6,601 $5,701 $8,000 100-34-4803 Comm Svcs: Facility $4,394 $19,710 $12,052 $10,000 100-34-4804 Comm Svcs: Excursion $20 $6,672 $3,346 $7,500 100-34-4805 Youth Services $75,936 $95,741 $85,839 $115,000 Total $85,150 $128,724 $106,937 $140,500
Planning Fees Cost Recovery
Description
Direct Cost
Recovery Total
Direct Cost
Recovery +
Dept OH Total
Full Cost
Recovery Total
Revenue $140,500 $140,500 $140,500
Costs $857,104 $1,520,000 $1,777,131
Cost Recovery Rate 16% 9% 8%
General Fund Subsidy $716,604 $1,379,500 $1,636,631
[a] Source: FY 23/24 Adopted Budget.
Appendix A: p. 43
User and Regulatory Fees
Cost of Service Calculations
Allocation of Citywide Overhead
Appendix A: p. 44
City of Signal Hill
User and Regulatory Fee Analysis
Estimated Citywide Overhead (for Cost of Service Calculation Purposes Only) Central Service Center - General Fund Allocation [a]
Description Annual Expenses Adjustment Adjusted Expenses Notes City Council $279,465 $0 $279,465
City Treasurer $8,234 $0 $8,234
City Clerk $396,784 $0 $396,784
Executive Administration $1,365,030 $0 $1,365,030
Communications/Public Relations $254,640 $0 $254,640
Personnel $556,931 $0 $556,931
Finance - Non-Departmental $3,165,169 $0 $3,165,169
IT/Technology $635,856 $0 $635,856
Fiscal Services $1,118,745 $0 $1,118,745
Facility Maintenance $1,270,972 $0 $1,270,972
$9,051,826 $0 $9,051,826
Direct Service Department - General Fund - Estimated Expenditures [a] Description Annual Expenses Adjustment Adjusted Expenses Notes Economic Development $1,486,258 $0 $1,486,258
Community Development $1,547,881 $0 $1,547,881
Police $12,904,007 $0 $12,904,007
Parks, Recreation, and Library Svcs $2,947,801 $0 $2,947,801 Public Works $6,329,619 ($1,270,972) $5,058,647 [b]
Water $6,745,639 ($894,664) $5,850,975 [c]
$31,961,205 ($2,165,636) $29,795,569
Estimated Citywide Indirect Cost Rate - General Fund
Dept/Division Total Notes
Indirect Costs $9,051,826
Direct Expenses $29,795,569 [f]
Total 30% <<< Indirect cost rate *
* This represents a conservative indirect cost rate calculation. This estimate was developed for purposes of user and regulatory fee cost of service analysis. As part of day-to-day operations, staff may categorize, assign, or quantify indirect costs using different criteria and methods. [a] Source: FY 23/24 adopted budget.
[b] Adjustment to exclude facility maintenance.
[c] Adjustment to exclude capital and depreciation.
Appendix A: p. 45