DATE: June 21, 2017
City of Signal Hill Policy
REVISION NO.: 002
Waiver of Fee’s for City Facilities
4.16 APPROVED:__________
DEPARTMENT:
Community Services
I. PURPOSE
To set forth in writing the City’s position in regards to the waiver of fees for the Community Center, Spud Field, Signal Hill Park Amphitheater, Basketball Courts, Library Meeting Room, Picnic Shelters, and Hilltop Grass Area.
II. GENERAL POLICY
A. Fees for the use of city facilities are established annually by ordinance of the City Council. The Community Services Director has been given the authority to waive or reduce deposits, but cannot waive facility fees or staff fees.
Waiver of these fees can only be done by the Parks and Recreation Commission and the City Council respectively.
In order to request a waiver the applicant must:
1. Submit an application for Use of City Facilities and attach a letter for waiver of fees.
2. Prove that the general requirements stated in this policy have been met.
To be considered for a waiver the Applicant must meet all of the following criteria:
a. The Applicant Must Be a Signal Hill Resident. Proof of residency must be furnished to City staff.
b. The individual or Organization Must Have Nonprofit Status with the Internal Revenue Service. Proof of nonprofit status by the I.R.S. must be furnished to City staff.
c. The organization’s primary focus must be on serving the residents of Signal Hill. Proof of such service by way of programs, services or activities offered to the community must be provided.
d. The organization’s voting board must be comprised of at least 51% Signal Hill residents.
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Attachment B
It is advisable that the applicant appears at the meeting when the waiver is requested to respond to any questions of the City Council or Parks and Recreation Commission.
B. Non-profits not based in Signal Hill will be prohibited from conducting any fundraising activities in any City Park or facility including raffles.
C. Musical events will be prohibited after dusk and will also be prohibited during the months of June, July and August.
D. Events numbering more than 25 people will be prohibited at Hilltop Park, with the exception of the wedding space, which will permit up to 75 people for up to 3 hours.
E. Any events which may significantly impact noise, traffic or public use of the park, deemed so by the Director of Community Services, must be approved by the City Council at least sixty days prior to the event.
III. FACILITY FEE WAIVER
1. The City Council has given the Parks and Recreation Commission authority to waive facility fees. In order to request a waiver, the applicant must:
A. Submit an application for Use of City Facilities.
B. Attach a letter for waiver of fees.
C. Prove that the general use requirements stated in this policy have been met.
2. Request must be received a minimum of one week prior to the next scheduled Parks and Recreation Commission meeting.
IV. STAFF FEE WAIVER
1. In the event staff is required to supervise the City facility, City Council shall review the application for waiver of staff fees and shall make the final determination on the waiver of fees.
2. Request must be received a minimum of one week prior to the next scheduled City Council Meeting.
V. DEPOSITS
No deposit shall be waived for any individual or organization without written documentation from the Director of Community Services.
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VI. GENERAL USE REQUIREMENTS
A. All established rules and regulations, policies and procedures contained in the Facility Use Policy shall apply to fee exempt groups.
B. The frequency of use at each facility shall not exceed a total of once per week by fee exempt groups.
C. Approved Waiver of Fees shall not imply a monopoly of the facility or an automatic renewal of waiver.
D. City sponsored programs have priority for facility use. Any reservation may be cancelled by the City.
VII. SPECIAL AGREEMENTS
Community Center:
Signal Hill Lions Club rental fees will be waived twice a (calendar) year for their annual fundraising events in view of their help in the construction of the facility. Staff fees still apply.
The LBUSD may use the facility without rental fees based on the most current joint use agreement. Staff fees will apply.
Signal Hill Home Owner Associations’ (HOA) and/or their Management Company’s rental fees, will be waived twice a calendar year, for their HOA meetings. Staff fees still apply and a refundable cash deposit must remain. (City Council action, July 8, 2003)
There are no additional existing agreements for the waiver of fees.
VIII. EXCEPTIONS
There shall be no exceptions to this policy unless authorized by the Community Services Director.
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