CPGCommitteeInterviewsCC3-14-22(klk)
CITY OF SIMI VALLEY
MEMORANDUM
March 14, 2022
TO: City Council
FROM: Department of Environmental Services
SUBJECT: SELECTION OF TWO CITY COUNCIL MEMBERS TO CONDUCT
COMMUNITY PROJECTS GRANT REVIEW COMMITTEE INTERVIEWS
STAFF RECOMMENDATION
It is recommended that the City Council select a subcommittee of two City Council Members to conduct interviews and nominate a Community at-Large member to the Community Projects Grant Review Committee.
BACKGROUND AND OVERVIEW
In May 2011, the City executed a Memorandum of Understanding (MOU) between the City and Waste Management related to the expansion of the Simi Valley Landfill and Recycling Center. The MOU provides annual funding of up to $150,000 for community projects and p rograms at the discretion of the City Council. The City Council established the Community Projects Grant program for the disbursement of funds. The Community Projects Grant Review Committee consists of one representative from each of the four Neighborhoo d Councils, one representative from the Council On Aging, one representative from the Yout h Council, and one Community at-Large member.
FINDINGS AND ALTERNATIVES
Staff initiated the recruitment for the Community at-Large position on March 2, 2022. The recruitment will conclude on March 15, 2022. Applicant interviews need to be scheduled for the week of March 21, 2022, in order to accommodate the review of grant applications, tentatively scheduled to begin in April 2022. The Neighborhood Councils, Council On Aging, and Youth Council will nominate representatives at their March meetings.
For previous program cycles, the recruitment process consisted of nominations for both members and alternates to serve on the Community Projects Grant Review Committee .
This year’s process will require representatives to disclose any affiliations with organizations that applied for funding during the selection process, in order to ensure there are no conflicts of interest prior to voting . This modification will eliminate the need for alternates to serve on the Committee.
AGENDA ITEM NO.
3A(1)
CPGCommitteeInterviewsCC3-14-22(klk)
Staff will return to the City Council and present nominations for appointments to the Community Projects Grant Review Committee on April 11 , 2022. The Community Projects Grant Review Committee will review the funding requests at th eir tentative meetings scheduled for April 26, 2022 and May 10, 2022 , and will present its funding recommendations to the City Council in June 2022.
Therefore, staff is recommending that the City Council select a subcommittee of two City Council Members to conduct interviews and nominate a prospective Community at-Large member to the Community Projects Grant Review Committee.
The following alternatives are available to the City Council:
1. Select a subcommittee of two City Council Members to conduct interv iews and nominate a prospective Community at -Large member to the Community Projects Grant Review Committee;
2. Provide staff with alternate direction.
Staff recommends Alternative No. 1.
SUGGESTED CITY COUNCIL MOTION
I move to select [City Council Member] and [City Council Member] to conduct interviews and nomi nate a prospective Community at -Large member to the Community Projects Grant Review Committee.
SUMMARY
The Community Projects Grant Review Committee consists of one representative from each of the four Neighborhood Councils, one representative from the Council On Aging, one representative from the Youth Council, and one Community at-Large member. Staff is currently soliciting applications for the Community at-Large position and will be soliciting nominations from the Neighborhood Councils, Council On Aging, and Youth Council during their respective March meetings, and will present nominations to the City Council for appointment scheduled for April 11, 2022. Therefore, it is recommended that the City Council select a subcommittee of two City Council Members to conduct interviews and nominate a prospective Community at -Large member to the Community Projects Grant Review Committee.
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Stratis Perros
Environmental Services Director
Prepared by: Jennifer Del Toro, Management Analyst