CITY OF SIMI VALLEY
MEMORANDUM
M
arch 21, 2022
TO
: City Council
Board of Directors, Ventura County Waterworks District No. 8 Board of Directors, Simi Valley Industrial Development Authority Board of Directors, Simi Valley Public Facilities Financing Authority Board of Directors, Simi Valley Public Library
F
ROM: Department of Administrative Services
S
UBJECT: APPROVAL OF FIFTH AMENDMENT TO THE AUDIT SERVICES
CONTRACT WITH VASQUEZ & COMPANY, LLP
STAFF RECOMMENDATION
I
t is recommended that the City Council approve a fifth amendment to extend the term of the contract for audit services with Vasquez & Company, LLP through June 30, 2022.
BACKGROUND AND OVERVIEW
I
n May 2014, the City Council approved a contract for audit services with Vasquez & Company, LLP (Vasquez) for the four fiscal years ending June 30, 2017. Subsequently, the contract was amended in August 2016 for additional services rendered pertaining to the City’s implementation of Governmental Accounting Standards Board Statements, amended a second time in March 2018 to extend the term of the contract to March 31, 2020, and amended a third time in July 2018 to provide additional professional services to Simi Valley Transit to prepare an Independent Auditor Statement – Financial Data Review report, a new requirement from the Federal Transit Administration effective with the June 30, 2018, fiscal year end and required every ten years thereafter. The Vasquez contract was amended a fourth time to extend the contract to March 31, 2022.
T
his Fifth Amendment will extend the contract an additional three months through June 30, 2022, to ensure all services of the contract related to FY 2020-21 are completed.
There is no additional financial impact.
T
he audit for FY 2020- 21 should be complete by the end of this month ( March), but the extension will allow for any unforeseen reporting or follow -ups that could come up at a later date. Staff have initiated an RFP for future Fiscal Year audits and this contract amendment will not impact that process.
AGENDA ITEM NO.
Consent (3)
2 FINDINGS AND ALTERNATIVES
The following alternatives are available to the City Council:
1. Approve the attached amendment to extend the term of the contract for audit services with Vasquez & Company, LLP through June 30, 2022.
2. Provide staff with further direction.
Staff recommends Alternative No. 1.
SUGGESTED CITY COUNCIL MOTION
I move to approve the attached amendment to extend the term of the contract for audit services with Vasquez & Company, LLP through June 30, 2022.
SUMMARY
It is recommended that the City Council approve a fifth amendment to extend the term of the contract for audit services with Vasquez & Company, LLP through June 30, 2022.
The audit for FY 2020- 21 should be complete by the end of this month (March), but the extension will allow for any unforeseen reporting or follow -ups that could come up at a later date. Staff have initiated an RFP for future Fiscal Year audits and this contract amendment will not impact that process. There is no additional financial impact.
____________________________________
Joseph D. Toney
Administrative Services Director
Prepared by: Joseph Toney, Administrative Services Director
INDEX Page
Contract Amendment ....................................................................... 3
FIFTH AMENDMENT TO CONTRACT AMONG THE CITY OF
SIMI VALLEY, VENTURA COUNTY WATERWORKS DISTRICT
NO. 8, SIMI VALLEY INDUSTRIAL DEVELOPMENT
AUTHORITY, SIMI VALLEY PUBLIC FACILITIES FINANCING
AUTHORITY, THE SIMI VALLEY PUBLIC LIBRARY AND
VASQUEZ & COMPANY LLP FOR AUDIT SERVICES
THIS FIFTH AMENDMENT TO CONTRACT is made and entered into in the City of Simi Valley on this 21
st day of March 2022, by and among the CITY OF SIMI VALLEY, VENTURA COUNTY WATERWORKS DISTRICT NO. 8, SIMI VALLEY INDUSTRIAL
DEVELOPMENT AUTHORITY, SIMI VALLEY PUBLIC FACILITIES FINANCING AUTHORITY, and THE SIMI VALLEY PUBLIC LIBRARY, municipal corporations, hereinafter referred to as CITY, and VASQUEZ & COMPANY, hereinafter referred to as CONSULTANT.
I. Recitals
A. CITY and CONSULTANT entered into a written contract ("CONTRACT") executed by the parties on MAY 5, 2014, for the performance of audit services, which is incorporated herein by reference. Subsequently, the contract was amended on August 29, 2016, to expand the scope of work, on March 26, 2018, to extend the contract term for an additional two years, on July 30, 2018, to expand the scope of work, and on June 8, 2020, to expand the scope of work again.
B. In accordance with paragraph 7 of the CONTRACT, the parties desire to extend the term of the CONTRACT for three months for the period April 1, 2022, to June 30, 2022.
NOW, THEREFORE, in consideration of their mutual promises, obligations and covenants hereinafter contained, the parties hereto agree as follows:
II. Amendment
1. Term
. The term of the CONTRACT shall be extended until the 30th day of June 2022.
2. Mailing Address. The mailing address of each party to this CONTRACT AMENDMENT is as follows:
CITY City of Simi Valley
2929 Tapo Canyon Road
Simi Valley, CA 93063
Staff Contact: Joseph D. Toney
CONSULTANT Vasquez & Company, LLP
655 N. Central Avenue, Suite 1550
Glendale, CA 91203
Attn: Donald Nino
3 Except as herein amended, all other terms and conditions of the CONTRACT shall remain in full force and effect.
IN WITNE SS WHEREOF, the parties hereto have caused this instrument to be executed the day and year first above written.
Attest: City of Simi Valley, Ventura County
Waterworks District No. 8, Industrial
Development Authority, Public Facilities
Financing Authorit y, and the Simi Valley
Public Library Board of Trustees
By:
Lucy Blanco, City Clerk Keith L. Mashburn, Mayor of the City District/Authority/Board Secretary of Simi Valley, California Chair of the Ventura County Waterworks District No. 8,
Industrial Development Authority, Public
Facilities Financing Authority, and
President of the Simi Valley Public Library
Board of Trustees
Approved as to Form: VASQUEZ & COMPANY, LLP
By:
David L. Caceres, City Attorney
District/Authority/Board Counsel Print Name: Gilbert R. Vasquez
Approved as to Content: Title: Managing Partner
By:
Brian Paul Gabler, City Manager
Executive Director/Executive Officer Print Name: Cristy Canieda
Title:
Partner, Government Practice Leader
Alison M. Phagan
Deputy Administrative Services Director
(Support Services)
Joseph D. Toney
Administrative Services Director
4