CITY OF SIMI VALLEY
MEMORANDUM
June 13, 2022
TO: City Council
FROM: Police Department
SUBJECT: AUTHORIZATION TO ACCEPT FUNDING FROM THE U.S.
DEPARTMENT OF HOMELAND SECURITY’S HOMELA ND SECURITY
GRANT PROGRAM TO PURCHASE SUPPLIES AND EQUIPMENT FOR
THE DISASTER SERVICE WORKER TEAM AND APPROVAL OF A
SUPPLEMENTAL BUDGET REQUEST FOR FUND 287
STAFF RECOMMENDATION
It is recommended that the City Council accept a $ 10,000 grant award fr om the 2020 Homeland Security Grant Program (HSGP), approve the use of the grant to purchase supplies and equipment for the City’s Disaster Service Worker (DSW) Team, and approve a Supplemental Budget Request for Fund 287 to create a budget for the grant award.
BACKGROUND AND OVERVIEW
The City has been awarded a Homeland Security Grant from the Department of Homeland Security totaling $10,000 to purchase equipment for the City’s Disaster Service Worker Team . The HSGP grant is initially allocated to the California Governor’s Office of Emergency Services (State OES). State OES then distributes the funds to counties according to a population formula. The Ventura County Office of Emergency Services (VCOES) receives and administers the allocation, sub-granting awards to worthy projects through the multi-agency Approving Body.
Staff has utilized HSGP grants to increase the City’s capacity to prepare for, respond to, and recover from disasters. The grants are full reimbursement awards that do not require a City match.
The City Council adopted a resolution on March 21, 2022, naming the City Manager and Assistant City Manager as the authorized agents to execute agreements, assurances and reimbursement claims for State Office of Emergency Services sub- grants. The County grant administrator has been provided with the names of current title holders, as required.
Staff utilized a long -term strategic approach to pursue this grant award. The main goal with this grant is to increase the City’s disaster response capacity through the DSW Program. If approved, staff will acquire supplies and equipment used by the DSW Team to deploy and operate the City’s Disaster Logistics Trailer.
AGENDA ITEM NO.
Consent (3)
2 FINDINGS AND ALTERNATIVES
T
he City has been awarded $10,000 from the DHS Homeland Security Grant Program (HSGP) to purchase supplies and equipment for the City’s Disaster Service Worker (DSW) Team to deploy and operate the City’s Disaster Logistics Trailer.
T
he Disaster Logistics Trailer was acquired in 2014 through a DHS grant. The main purpose of the logistics trailer is to distribute critical commodities like water, medications, and food to residents in disasters. Under the City’s direction, the DSW Team maintains and operates the trailer. The City has used the HSGP grant previously to acquire equipment and for the trailer. Previous grant funded acquisitions included: a Gator utility vehicle, communications equipment , scene lighting equipment , and hand tools. This grant will purchase communications equipment, additional hand tools, supplies and personal protective equipment for responders.
T
o proceed, the City Council must accept the grant award, approve the proposed purchases, and approve a Supplemental Budget Request for Fund 287 to establish a budget for the grant projects.
T
he following alternatives are available to the City Council:
1. Accept the $10,000 grant award from the Department of Homeland Security;
2. Approve the use of the funds, as described;
3. Approve a Supplemental Budget Request for Fund 287 to create a budget for the grant projects;
4. Do not approve acceptance of the Department of Homeland Security Grant;
5. Provide staff with other direction.
S
taff recommends Alternative Nos. 1, 2, and 3.
SUGGESTED CITY COUNCIL MOTION
I
move that the City Council accept the $10,000 grant award from the Department of Homeland Security (sub-granted through Ventura County OES) , approve the use of the grant to purchase supplies and equipment for the City’s Disaster Service Worker (DSW) Team, and approve a Supplemental Budget Request for Fund 287 to create a budget for the grant projects.
3 SUMMARY
Th
e City was awarded $10,000 from the Homeland Security Grant Program (sub-granted through Ventura County OES) to purchase equipment for the City’s Disaster Service Worker Team.
Sta
ff recommends that the City Council a ccept the $10,000 grant award from the Department of Homeland Security, approve the use of the funds to purchase equipment and supplies for the DSW Team, and approve a Supplemental Budget Request for Fund 287 to create a budget for the grant projects.
_________
_______________
David M. Livingstone
Chief of Police
Pr
epared by: Eileen Connors, Emergency Services Manager
INDEX Page
Attachment A - Grant Award Letter – 2020-0095............................... 4
VENTURA COUNTY
SHERIFF'S OFFICE
800 South Victoria Avenue, Ventura CA 93009 I 805.654.2380 I VenturaSheriff.org February 26, 2020
Ms. Eileen Connors
City of Simi Valley
3901 Alamo Street
Simi Valley, CA 93063
NQTIFICATION OF SUBRECIPIENT A WARD APPROVAL
Grant#: 2020-0095 Cal OES ID#: 111-00000
Fiscal Year: 2020 Homeland Security Grant Program
Tracking#: 20-SHSP-4d
Project: CERT
EHP Required: No
Performance Period: September, 1 2020 - January 31, 2023 BillAyub
Sheriff
Monica McGrath
Undersheriff
Ms. Connors:
The California Office of Emergency Services (Cal OES) has approved the County of Ventura's FY 2020 Homeland Security Grant Program application
in the amount of $953,727. Your organization has been awarded $10,000.00 to complete the approved project submitted.
Your grant administrator is responsible for reviewing all federal and state guidance to ensure compliance with federal and state regulations. A meeting with your agency will be scheduled to discuss grant management and compliance requirements outlined in the. initial project application. Any project requiring an Environmental and Historical Preservation. (EHP) review and approval are prohibited from expending grant funds on those activities prior to receiving an EHP approval in writing. An EHP is required for projects such as aviation (including UAV's), watercraft, allowability request logs, noncompetitive procurement and projects requiring Environmental Planning and Historic Preservation review. Failure to adhere to this requirement will result in the deobligation of grant funds.
This is a reimbursement grant; therefore, funds must be expended and a reimbursement package with the appropriate supporting documentation must be submitted to the Sheriffs Office of Emergency Services before grant funds will.be received by your agency. In addition, please provide our office with signed 2020 Grant Assurances, reviewed and signed by your Authorized Agent.
The Sheriffs Office of Emergency Services must receive all reimbursement packages no later than January 31, 2023. I( you have questions pertaining to this grant, please call Kathy Gibson at 805-654-2757. �
Patrick Maynard
Director
Ventura County Sheriffs OES
Proudly Serving the County of Ventura Camarillo • Fillmore • Moorpark • Ojai • Thousand Oaks 4 ATTACHMENT A