W:\AGENDA\2022 CC STAFF REPORTS\06-13-2022\PW-CC-AWARD CONTACT FOR TRAILER-MOUNTED PUMP SV 22-18\1 - STAFF REPORT.DOCX
CITY OF SIMI VALLEY
MEMORANDUM
J
une 13, 2022
TO
: Board of Directors, Ventura County Waterworks District No. 8 F
ROM: Department of Public Works
S
UBJECT: AWARD OF CONTRACT FOR THE PURCHASE OF A TRAILER- MOUNTED CENTRIFUGAL PUMP , SPECIFICATION NO. SV 22 -18,
APPROVAL OF A SUPPLEMENTAL BUDGET REQUEST , IN THE
WATERWORKS DISTRICT FUND
STAFF RECOMMENDATION
I
t is recommended that the Board of Directors:
1. Aw
ard the attached contract (page 4 ) to Charles King Company in the amount of $198,305.25 for the purchase of a trailer-mounted centrifugal pump, Specification No. SV 22-18;
2. A
pprove the Supplemental Budget Request in the Waterworks District Fund to add $89,000 to the budget;
BACKGROUND AND OVERVIEW
O
n March 15, 2022, staff initiated a bid solicitation to purchase a trailer -mounted centrifugal pum p for the Waterworks Division . This pump is used during emergencies when the existing pumps are not available due to electrical power outages or mechanical failures . This p urchase would replace an existing trailer-mounted pump that has exceeded its useful service life.
FINDINGS AND ALTERNATIVES
A No
tice Inviting Bid s w as published in the Ventura County Star and submitted to various publications, plan rooms, contractors, and posted on the City’s website. On April 21, 2022, three bids were received, tabulated below:
CONTRACTOR BID
Charles King Company, Signal Hill, CA $198,305.25
Xylem Dewatering, Bridgeport, NJ $355,978.52
Wastewater Solutions LLC, Boca Raton, FL $157,551.32
Engineer’s Estimate $150,000
S
taff reviewed the three bids and it was determined that the apparent low -bidder, Wastewater Solutions, LLC, did not submit a responsive bid. The vendor was contacted to verify that the submitted pump did not meet the bid specifications requirements .
AGENDA ITEM NO.
Consent (7)
A
2334.SR.JD
Wastewater Solutions LLC confirmed that the pump is not manufactured in the United States, the manufacturer does not have a certified service facility within 150 miles of Simi Valley, and the output of the pump does not meet the specification requirements.
S
taff reviewed the bid submitted by Charles King Company and determined that their bid is responsive and they are a vendor with a history of successfully completing projects for the District . The purchase has a 60 -day schedule, and the pump is expected to be delivered in September 2022.
The
authorized budget was developed based on the cost of a pump that the Water Division purchased in 2016. After a review of the bids and discussion with the vendor, it was determined that due to the rising costs of material, construction labor shortage, cost increases since 2016, and supply chain issues, these changes resulted in an overall cost escalation. T he current funding available for the pump is $ 110,000, so an additional $89,000 (rounded) is required to cover the full cost of the pump . Accordingly, staff is requesting approval of a supplemental budget request in the Waterworks District Fund in the amount of $89,000 related to this purchase.
T
he following alternatives are available to the Board of Directors:
1. A
ward the attached contract (page 4 ) to Charles King Company in the amount of $198,305.25 for the purchase of a trailer-mounted centrifugal pump, Specification No. SV 22-18;
2. A
pprove the Supplemental Budget Request in the Waterworks District Fund to add $89,000 to the budget;
3. D
o not award a contract at this time and provide staff with an alternate direction.
S
taff recommends Alternative Nos. 1 and 2.
2 A
2334.SR.JD
SUGGESTED BOARD MOTION
I
move to award a contract to Charles King Company in the amount of $ 198,305.25 for the purchase of a trailer-mounted centrifugal pump, Specification No. SV 22-18, approve a Supplemental Budget Request , in the Waterworks District Fund in the amount of $89,000.
SUMMARY
On
March 15, 2022 , staff initiated a bid solicitation to purchase a trailer -mounted centrifugal pump for the Waterworks Division. T hree bids were received, and Charles King Company submitted the lowest responsive bid of $198,305.25. Staff recommends that the Ventura County Waterworks District No. 8 Board of Directors award the contract to Charles King Company.
___
_________________________________
Ronald K. Fuchiwaki
Public Works Director
P
repared by: Lisett Bautista, Senior Management Analyst
INDEX Page
C
ontract ............................................................................................ 4 3 Specification No. SV 22-18
CONTRACT BETWEEN THE VENTURA COUNTY
WATERWORKS DISTRICT NO. 8 AND CHARLES
KING COMPANY FOR THE PURCHASE OF A
TRAILER-MOUNTED CENTRIFUGAL PUMP, SV 22-18
T
HIS CONTRACT is made and entered into in the City of Simi Valley on this 13TH day of June 2022, by and between the VENTURA COUNTY WATERWORKS DISTRICT NO. 8, a municipal corporation, hereinafter referred to as DISTRICT , and CHARLES KING COMPANY, a California corporation , hereinafter referred to as CONTRACTOR.
RECITALS
W
HEREAS, on March 15, 2022, DISTRICT invited bids for the purchase of a Trailer-Mounted Centrifugal Pump per Specification No. SV 22-18; and W
HEREAS, pursuant to the bid invitation, CONTRACTOR submitted a bid which was accepted by DISTRICT for the equipment.
N
OW, THEREFORE, in consideration of their mutual promises, obligations and covenants hereinafter contained, the parties hereto agree as follows:
AGREEMENT
1. R
ecitals. The foregoing recitals are true and correct and are a part of this CONTRACT.
2. Te
rm. The term of this CONTRACT shall be from the date this CONTRACT is made and entered as first written above, until completion of all of the CONTRACTOR’S obligations under this CONTRACT and its accompanying exhibits, but in any event no longer than 90 days or such late date as may be explicitly set forth by DISTRICT in this contract or its accompanying exhibits.
3. D
escription of Equipment. This CONTRACT is for the purchase of a Trailer-Mounted Centrifugal Pump. CONTRACTOR agrees to supply the item more specifically set forth in the “Bid Specifications” attached hereto and incorporated herein as Exhibit “A”.
4. C
ompensation and Payment.
A. T
he DISTRICT shall be obligated to pay CONTRACTOR
based upon the unit and/or lump sum prices bid by CONTRACTOR, multiplied by the actual DISTRICT-authorized quantities received and accepted by DISTRICT; such unit and/or lump sum prices as contained in the (Summary Bid Submission Form or other pricing as appropriate) attached hereto and incorporated herein as Exhibit “B”.
B. P
ayments to the CONTRACTOR shall be made within 30
days after receipt of an original invoice from the CONTRACTOR and acceptance of the goods and/or services by DISTRICT.
4 Specification No. SV 22-18
C. In no event shall the total amount paid for this CONTRACT exceed $198,305.25 unless otherwise agreed to by the parties in writing.
5. C
ONTRACTOR Representations and Obligations.
A. C
ONTRACTOR shall perform as required by this
CONTRACT. CONTRACTOR also warrants on behalf of itself and all subcontractors engaged for the performance of this CONTRACT that only persons authorized to work in the United States pursuant to the Immigration Reform and Control Act of 1986 and other applicable laws shall be employed in the performance of the work hereunder.
B. C
ONTRACTOR shall obey all Federal, State, local, and
special district laws, ordinances, and regulations.
C. CO
NTRACTOR shall indemnify, defend, and hold DISTRICT
harmless from any claim that prevailing wages should have been paid pursuant to this CONTRACT, including federal prevailing wage requirements under the Davis-Bacon Act, if applicable and shall be liable for the payment of same and any penalties thereon.
D. CO
NTRACTOR s hall abide by the C ity of Simi Valley’s
Business Tax Ordinance, of which proof of payment must be obtained prior to performance of this CONTRACT. CONTRACTOR shall maintain a valid Business Tax Certificate for the term of the CONTRACT.
6. A
udit.
A. A
t any time during normal business hours and as often as the DISTRICT may deem necessary, CONTRACTOR shall make available to DISTRICT for inspection its records pertaining to this CONTRACT. CONTRACTOR shall permit DISTRICT to audit, examine and/or reproduce such records. CONTRACTOR will retain such financial records, time sheets, work progress reports, invoices, bills and project records for at least two (2) years after termination or final payment under this CONTRACT.
B. DIS
TRICT shall have the option of inspecting and/or auditing all records and other written materials used by CONTRACTOR in preparing its statements to DISTRICT as a condition precedent to any payment to CONTRACTOR.
7. H
old Harmless and Indemnification . CON TRACTOR shall
defend, indemnify, and hold harmless DISTRICT , its agents, officials, officers, representatives, and employees, from and against all claims, lawsuits, liabilities or damages of whatever nature arising out of or in connection with, or relating in any manner to any act or omission of CONTRACTOR, its agents, employees, and subcontractors, and employees thereof, pursuant to the performance or non-performance of this CONTRACT.
The CONTRACTOR shall thoroughly investigate any and all claims and indemnify the DISTRICT and do whatever is necessary to protect the DISTRICT , its agents, officials, officers, representatives, and employees as to any such claims, lawsuit s, liabilities, expenses, or damages arising out of this CONTRACT. The DISTRICT shall be included as an Additional Insured in the automobile/liability insurance policies and endorsements of the CONTRACTOR. The CONTRACTOR must select an attorney acceptable to the DISTRICT who will defend such proceeding and the DISTRICT will control any litigation 5 Specification No. SV 22-18
thereof. Such approval by the DISTRICT will not be unreasonably withheld. This paragraph shall survive the termination of this CONTRACT.
8. A
mendments. Any amendment, modification, or variation from the terms of this CONTRACT shall be in writing and shall be effective only upon mutual written approval by the Director of Public Works and CONTRACTOR.
9. An
ti-Discrimination. In the performance of the terms of this CONTRACT, CONTRACTOR shall not engage in, nor permit subcontractors to engage in, discrimination in employment of persons because of the age, race, color, religious creed, sex, sexual orientation, national origin, ancestry, physical disability, mental disability, medical condition, or marital status of such persons. Violation of this provision may result in the imposition of penalties referred to in Labor Code Section 1735.
10. Te
rmination. If, during the term of this CONTRACT, DISTRICT determines that CONTRACTOR is not faithfully abiding by any term or condition contained herein, DISTRICT may notify CONTRACTOR in writing of such defect or failure to perform. The notice must give to the CONTRACTOR a ten (10) day period of time thereafter in which to perform the work or cure the deficiency. If CONTRACTOR has not performed the work or cured said deficiency within the ten (10) days specified in the notice, such failure shall constitute a breach of this CONTRACT, and DISTRICT may terminate this CONTRACT immediately by written notice to CONTRACTOR. Thereafter, neither party shall have any further duties, obligations, responsibilities, or rights under this CONTRACT except, however, any and all obligations of CONTRACTOR'S surety shall remain in full force and effect and shall not be extinguished, reduced, or in any manner waived by the termination hereof. In such event, CONTRACTOR shall be entitled to the reasonable value of its services performed from the beginning of the period in which the breach occurs up to the day it received DISTRICT 'S Notice of Termination, minus any damages, including liquidated damages if so provided herein, occasioned by such breach. DISTRICT reserves the right to delay any such payment until completion or confirmed abandonment of the project, as may be determined in the DISTRICT 'S sole discretion, so as to permit a full and complete accounting of costs. In no event, however, shall CONTRACTOR be entitled to receive in excess of the CONTRACT amount.
11. Co
mplete CONTRACT . This CONTRACT and its accompanying
exhibits shall constitute the complete CONTRACT between the parties hereto. No verbal agreement, understanding, or representation not reduced to writing and specifically incorporated herein shall be of any force or effect, nor shall any such verbal agreement, understanding, or representation be binding upon the parties hereto.
12. Ti
me of Performance. Time is of the essence in this CONTRACT.
13. S
uccessors and Assigns. The terms hereof shall be binding upon and inure to the benefit of the successors and assigns of the parties hereto; provided, however, that no party hereto shall assign any of the benefits and burdens hereunder, whether voluntarily or by operation of law, without the prior written consent of the other party, and any such assignment without said consent shall be void. 6 Specification No. SV 22-18
14. Authority to Execute Contract . Both DISTRICT and CONTRACTOR do covenant that each individual executing this CONTRACT on behalf of each party is a person duly authorized and empowered to execute contracts for such party.
1 5. Jurisdiction and Venue . Jurisdiction is in an appropriate court in the State of California and venue lies in Ventura County, and the parties do not consent to arbitration. In the event of any dispute, each party shall bear its own fees and costs (including attorneys’ fees). This CONTRACT shall be governed by California law, without regard to conflict of law principles.
16. Non-Appropriation of Funds . Payments due and payable to CONTRACTOR for current goods and/or services are within the current budget and within an available, unexhausted and unencumbered appropriation of DISTRICT. In the event DISTRICT has not appropriated sufficient funds for payment of goods and/or services beyond the current fiscal year, this CONTRACT shall cover only those costs incurred up to the conclusion of the current fiscal year.
17 . Taxpayer Identification Number . CONTRACTOR shall provide DISTRICT with a complete Request for Taxpayer Identification Number and Certification, form W-9 (latest revision), as issued by the Internal Revenue Service. 18 . Permits and Li censes. CONTRACTOR, at its sole cost and expense, shall obtain and maintain during the term of this CONTRACT, all appropriate permits, licenses, and certificates that may be required in connection with the performance of this CONTRACT.
19 . Waivers. The waiver by one Party of any term or condition of this CONTRACT, or any breach thereof, shall not be construed to be a general waiver by said Party or as a waiver of any other term or breach.
2 0. Notices. All written notices required by, or related to this CONTRACT shall be sent by Certified Mail, Return Receipt Requested, postage prepaid and addressed as listed below. Neither party to this CONTRACT shall refuse to accept such mail; the parties to this CONTRACT shall promptly inform the other party of any change of address. All notices required by this CONTRACT are effective on the day of receipt, unless otherwise indicated herein. The mailing address of each party to this CONTRACT is as follows:
DI
STRICT Ronald K. Fuchiwaki, Director
Department of Public Works
2929 Tapo Canyon Road
Simi Valley, CA 93063
Staff Contact: Daniel Newton
(805) 593-6494
7 Specification No. SV 22-18
CO NTRACTOR Charles King Company
2841 Gardena Avenue
Signal Hill, CA 90755
Staff Contact: Steve Radaich
(562) 426-2974
I
N WITNESS WHEREOF, the parties hereto have caused this instrument to be executed the day and year first above written.
A
ttest: Ventura County Waterworks District No. 8,
A Municipal Corporation
B y:
Lucy Blanco, District Secretary Keith L. Mashburn, Chair of the Ventura County Waterworks District No. 8
A
pproved as to Form: CHARLES KING COMPANY
B y:
David L. Caceres, District Counsel
T itle:
P rint Name:
Approved as to Content:
B y:
Brian Paul Gabler, District Manager
T itle:
P rint Name:
Carolyn Johnson
Acting Administrative Services Director
Ronald K. Fuchiwaki
Public Works Director
8 Specification No. SV 22-18
EXHIBIT “A”
DE
SCRIPTION OF PURCHASE
CO
NTRACT BETWEEN THE VENTURA COUNTY
WATERWORKS DISTRICT NO. 8 AND CHARLES
KING COMPANY FOR THE PURCHASE OF A
TRAILER-MOUNTED CENTRIFUGAL PUMP
V
ENTURA COUNTY WATERWORKS DISTRICT NO. 8
BID SPECIFICATIONS
Trailer Mounted Centrifugal Pump • Specification No. SV 22-18
1.0 GENERAL REQUIREMENTS
The Contractor shall furnish all equipment, materials and labor to ensure a complete, functional and reliable Trailer Mounted Centrifugal Pump for potable water systems as specified herein. The Trailer Mounted Centrifugal Pump shall be equipped with a Cummins, Caterpillar or John Deere Tier -4 or T4i 400 H.P. diesel engine minimum or approved equal with an end- suction centrifugal fresh water pump capable of delivering 4000 GPM at 150’ TDH at 1800 RPM . Engine must meet all current California Air Resources Board Emissions standards.
T
he engine pump set shall be a factory fabricated and assembled package of new and quality grade components. All work shall be congruent with the highest quality standards. Engine pump set shall meet all latest US EPA, and Ventura County Air Pollution District Tier -4/T4i permitting requirements for emergency portable application.
1 .1 The equipment furnished shall be new and shall be factory standard in all respects not to conflict with the following specific requirements.
1. 2 Where specifications for specific items are not included, the latest revisions of manufacturer’s standards are satisfactory.
1. 3 Reference Specifications, Codes and Standards: The Trailer Mount ed Centrifugal Pump shall comply with applicable reference specifications, codes and standards as specified in the American National Standards Institute (ANSI) and the General Requirements.
1 .4 Contractor shall furnish the District within two (2) weeks of issuance of purchase order three (3) sets of bound submittals including but not limited to the following information:
A. S
tandard manufacturer's printed specification sheet showing critical engine and pump set specifications including dimensions, weights, 9 Specification No. SV 22-18
guaranteed fuel consumption at 25%, 50%, 75% and 100% of full rated load, engine bhp available, cooling pump characteristics, exhaust flow rate and temperature at 100% of rated load, ventilation requirements, combustion air requirements, cooling system static head pressure limitation, exhaust backpressure limitation, liquid refill capacities, pump efficiency at 100% load, pump set ventilation requirements, regulation characteristics, pump type of construction and over speed capabilities.
B. E
ngine and pump material composition and construction.
C. S
tandard supplier printed warranty statement for the engine and pump set showing single source responsibility.
D. P
ump control panel equipment and features. Include a written explanation of the auto start/stop logic and operation.
E. A
ccessory catalog cuts including flexible exhaust coupling, muffler, batteries, battery charger, and enclosure, engine manufacturer's transducers for monitoring safety circuits, fuel lines, jacket water heater. Include a detailed statement concerning product covered by non-engine pump set manufacturer's warranty policies, dealer’s responsibility and duration of warranty.
F. O
utdoor 70 dba weather sound attenuating housing.
G. N
ormal operating ranges for systems temperature pressure and speed.
H. S
pare parts list.
I. T
wo (2) sets of manufacturer's engine and pump operation guide, warranty policy and installation guide.
J. D
rawing and wiring schematics to include: battery charger, battery rack, muffler and flexible fittings, fuel tank, enclosure and pump/engine assembly.
1 .5 The Contractor shall be an authorized Dealer. Only manufacturer's authorized dealers with a minimum of five (5) years of experience in the field of water pumps with the same manufacturer whose products are being offered are allowed to supply equipment for this project. Only those products currently being manufactured for the purpose of water pumping will be considered.
A. T
here will be no dealer name or any form of dealer advertisement on any equipment purchased through this bid. This will include, but not be limited to, license plate frames, stick on advertising decals, etc. 10 Specification No. SV 22-18
B. All major components shall be manufactured and assembled in the United States of America, by a manufacturer currently engaged in the production of like equipment. Proof that similar units have been supplied, installed, and satisfactorily placed into service is required and references must be included on page 15, Statement of Bidder’s Qualifications and References. The authorized supplying dealer of the manufacturer shall submit with his bid proof that they or other qualified factory representatives in the area have a parts and service facility within a 150 mile radius of the job site. The authorized dealer of the manufacturer shall guarantee engine and pump parts availability within 48 hours.
1 .6 Warranty - The engine and pump furnished under this section shall be guaranteed by the manufacturer against defects in materials or workmanship. The pump set and associated equipment shall be warranted for a minimum period of 3-years from the date of purchase against defects in materials and workmanship.
A. T
he warranty shall be comprehensive. No deductibles shall be allowed for travel time, service hours, repair parts cost, etc.
B. T
his factory warranty shall cover all parts including, but not limited to, the engine, enclosure, pump, radiator, fan and fan drive ( if mounted on engine), pump mounted control panel, shutdowns, alarms and jacket water heater and accessories.
1 .7 Delivery - All regular pre-delivery service and warranties shall be provided.
Vendor shall furnish two (2) complete sets of shop repair/rebuild manuals at time of delivery. Manuals shall include information to repair/rebuild engine and pump, parts manuals, operating manuals, spare parts list and wiring diagrams and schematics covering motor, pump and trailer, and shall include all components and unit rebuilding information.
T
he equipment covered by these specifications shall be delivered to the Maintenance Superintendent at the Public Services Center, 500 West Los Angeles Avenue, Simi Valley, California, 93065, Monday - Friday, 9:00 a.m. to 1:00 p.m., except holidays, within ninety (90) days after District places the order. The District shall be notified in writing not less than 72 hours prior to delivery of the proposed equipment.
2.0 BID SPECIFICATIONS
2.1 ENGINE
A. C
onstruction - The engine shall be water-cooled, of four stroke cycle design, compression ignited and rated for continuous standby application. It shall produce sufficient horsepower to achieve rating while driving all accessories and parasitic loads such as fans or 11 Specification No. SV 22-18
alternators. It shall run on #2 diesel fuel and/or renewable fuel. The engine cylinders shall be fully water -cooled. All filters shall be the spin-on type. Two cycle engines are not acceptable. The diesel engine shall meet California approved Tier-4 or iT4 or better - CARB .01 emission certified standards. The diesel engine shall be equipped with electronic engine management and automatic shut - down protection systems with sensors for low engine oil pressure, loss of coolant and high centrifugal pump pressure. The governor shall be electronic type, and the charging system shall be belt driven.
B. S
afety Devices - The pump set shall be installed and warranted by the manufacturer within the following alarm and shutdown features:
• Low
oil pressure pre-alarm.
• High water temperature pre-alarm.
• Low oil pressure shutdown.
• High water temperature shutdown.
• Low coolant level alarm.
• Overspeed set for 118% rated speed. It shall allow the unit to be tested at 75% of the actual trip point.
• High Pressure.
T
he shutdown signals shall be supplied via electronic transducers and the shutdown and alarm circuit shall be solid state with field adjustable set points.
2.2 COOLING SYSTEM
A. C
onstruction - The engine shall be cooled through a fin and tube or folded core type radiator sized to continuously maintain safe operation at full load and at 122°F ambient air at the radiator core and a 200°F on the top tank temperature at the site conditions and with the necessary ethylene glycol treatment. A blower/pusher type fan and an air duct adaptor will be furnished. A flexible connector between radiator and wall louver (or enclosure if so equipped) is to be provided by the installing supplier per the mechanical section.
The fan and all rotating members and drive belts shall be g uarded and meet OSHA standards.
B. C
oolant Conditioner - Shall be equipped with a water cooled radiator sized to maintain efficient engine cooling under extreme working (100 degree air temp) conditions for up to 24 hours of running time with overflow Bottle/Recovery. The unit shall be provided with a 50/50 ethylene glycol as required by the site conditions to ensure 12 Specification No. SV 22-18
damage against freezing. Rust inhibitor treatment in addition to the antifreeze will also be added to the system in the proper proportion.
C. C
oolant Heater - The heater shall be engine mounted,
thermostatically controlled, coolant heater. Heater voltage shall be 120 volt. The coolant heater shall be UL listed and labeled. An AC power connection box shall be provided for a single AC power cord connection to the coolant heater system.
T
he coolant heater shall be sized as recommended by the engine manufacturer to warm the engine to a minimum of 90°F, in compliance with NFPA (National Fire Protection Association) 110 requirements.
T
he coolant heater element shall be replaceable without draining the engine cooling system or significant coolant loss to the system.
2.3 EXHAUST SYSTEM
T
he engine shall have a single exhaust outlet. A critical grade silencer and stainless steel bellows type flexible section shall be furnished complete with all gaskets and hardware. Exhaust shall be rated for residential use.
Exhaust system to be fully insulated inside enclosure.
2.4 FUEL SYSTEM
T
he fuel system shall be designed so that maintenance adjustments will not be required to maintain rated output except for routine filter replacement. It shall consist of a primary fuel filter and a secondary fuel filter. Fuel filter shall be a replaceable spin- on canister type.
Fuel system shall have a
fuel/water separator. Fuel cooler, suitable for operation of the pump set at full rated load in the ambient temperature specified shall be provided, if required, for operation due to the design of the engine and the installation.
P
rovide a dual wall sub- base fuel storage tank with 14 hour fuel capacity.
The tank shall be constructed of corrosion resistant steel and shall be UL listed. The equipment, as installed, shall meet all local and regional requirements for above ground tanks. Unit is to have loc al fuel and electronic fuel level indication.
2.5 OUTDOOR PROTECTIVE SOUND ATTENUATING HOUSING
T
he pump set shall be provided with a sound- attenuated housing which allows the pump set to operate at full rated load in the ambient conditions previously specified. The enclosure shall reduce the sound level of the pump set while operating at full rated load to a maximum of 70 dba at any location 7 meters from the pump set in a free field environment. Housing 13 Specification No. SV 22-18
configuration and materials used may be of any suitable design which meets application needs, except that acoustical materials used shall be oil, fire and water resistant.
T
he enclosure shall include hinged, removable locking doors for access to both sides of the engine and alternator, and the control equipment. Key - locking and pad lockable door latches shall be provided for all doors. Oil drains, coolant drains and crankcase ventilation shall be brought to the outside of the enclosure or base.
T
he enclosure shall be provided with an exhaust silencer, which is mounted inside of the enclosure, and allows the pump set package to meet specified sound level requirements. Silencer and exhaust shall include a rain cap and rain shield.
A
ll sheet metal shall be primed for corrosion protection and finish painted fleet white with two coats of DuPont Imron polyurethane enamel or approved equal. All surfaces of all metal parts shall be primed and painted.
Painting of hoses, clamps, wiring harnesses, and other non-metallic service parts shall not be acceptable. Fasteners used shall be corrosion resistant, and designed to minimize marring of the painted surface when removed for normal installation or service work.
2.6 PUMP
A. C
onstruction - The pump shall be high efficiency. The pump casing shall be manufactured out of cast steel. The impeller and wear rings shall be manufactured out of CD4MCU or approved equal (ductile iron or cast steel impellers will not be allowed). Pump shaft shall be manufactured out of steel. The suction cover must be removable without disturbing the pump casing such that wear rings, impeller, and mechanical seal may be serviced.
T
he pumping unit will only be used under positive head conditions; therefore an automatic priming system will not be required.
However, if the pumping unit includes an automatic priming system, only an engine mounted compressor priming system will be considered. If the pumping unit includes a priming system, it must include an isolation valve allowing for positive head suction conditions.
T
he pump is to be supplied with a non- return check valve on the discharge flange of the pump and must include a drain valve. The valve will be manufactured out of steel or ductile iron with 300lb flanges. Epoxy coated. The flap shall be manufactured out of EPDM and shall be field replaceable. A ball type check valve is not approved and will be rejected.
14 Specification No. SV 22-18
B. Ca
sing - The pump casing shall be cast steel and constructed so that the suction flow path is in axial alignment with the impeller eye.
There are no turns, chambers or valves between the suction line and the impeller.
C. I
mpeller - The pump impeller is of the enclosed design, CD4MCU material or equal construction and capable of passing a 7/8” inch solid.
D. S
uction Cover - The pump casing includes a separate and removable suction cover for easy access to the pump interior. Suction cover is manufactured out of cast steel.
E. S
haft and Bearings - Pump shaft and bearings shall be supported by a rigid Cast Iron bearing housing. The shaft and bearings are of an adequate size to withstand imposed loads and to provide a minimum L10 Bearing Life of 100,000 hours. Shaft is manufactured out of carbon steel. The pump bearings are grease lubricated anti -friction bearings.
F. S
eals - Seals are mechanical self -adjusting, single non clogging spring, bellows type with Tungsten Carbide stationary face and beveled Silicon Carbide rotary face. All metal parts shall be stainless steel and elastomers shall be EPDM. The mechanical seal is lubricated by a glycol bath from a reservoir mounted on the pump.
The reservoir is provided with a vented refill port and two bulls -eye sight glasses. Other than glycol level, no maintenance or adjustment are required between services.
G. S
uction and Discharge Flanges - The flanges are flat face steel in accordance with ANSI (B16.5) Class 150.
2 .7 MOUNTINGS
T
he engine-pump set shall be mounted on heavy-duty steel rails to maintain alignment between components. The motor and pump shafts shall be aligned to District standards, which include laser alignment with a maximum 5 to 10 thousand of an inch Vertical and Horizontal. The pump and engine is connected through a flexible coupling and mounted on an integral structural steel chassis. The base shall incorporate a battery tray with hold- down clamps within the rails.
A
ll switches, lamps, and meters in the control system shall be oil -tight and dust-tight, and the enclosure door shall be gasketed. There shall be no exposed points in the control (with the door open) that operate in excess of 15 Specification No. SV 22-18
50 volts. Pump set control interfaces to other system components shall be made on a common, permanently labeled terminal block assembly.
2.8 TRAILER/MOUNTINGS
D
OT (Department of Transportation) approved tandem axle highway trailer featuring: Torsion bar suspension, Steel Deck, diamond plate aluminum fenders, leveling jacks, LED running lights, 2 LED 4” Truck Lite combination tail/stop/turn lights, surge brakes, lighted license plate bracket and a round 6-pole trailer connector plug.
A. T
he pump shall be mounted on a heavy-duty steel base to maintain alignment between components. The base shall inc orporate a battery tray with hold-down clamps within the rails.
B. A
ll switches, lamps, and meters in the control system shall be oil-tight and dust-tight, and the enclosure door shall be gasketed. There shall be no exposed points in the control (with the door open) that operate in excess of 50 volts.
C. P
rovide one (1) set of wheel chocks with holders per side.
D. P
rovide one full-size spare tire and wheel.
E. D
ual safety chains with latch eye- type grab hooks mounted at 7.5” from center minimum, adjustable 10,000lb.
F. P
intle Hitch receiver and landing gear with dolly wheel mounted in center.
G. T
wo (2) 10,000lb rear and two (2) front -mounted turn-type (handle) adjustable jack stands mounted one each side.
H. H
ydraulic Brake Actuator with built -in lock -out feature for easy backing up of trailer and a breakaway safety device.
2.9 CONTROL PANEL
T
he pump set shall be provided with a back lit LCD metering set including the following features and functions:
S
afety Devices:
A. O
ne (1) ISO red emergency stop pushbutton.
B. E
ngine Monitoring Devices - As a minimum, the display shall include display operating hours, engine rpm, fuel level, battery DC volts, oil 16 Specification No. SV 22-18
pressure, and jacket water temperature. The engine monitoring display shall also annunciate start/stop fault shutdowns.
C. Start/Stop Controls - One (1) start/stop switch featuring cycle cranking with cool down timer, auto start/stop, manual start, off and reset positions. In the AUTO position, the pump set shall be ready to accept a signal from a remote device to start and accelerate to rated speed and voltage.
D. Other Controls and Equipment:
• Two (2) panel lights with an on/off switch.
• Two (2) engine lights with on/off switch.
• One (1) Pump Light with an on/off switch.
• Auto Start/Stop contacts for remote start.
2.10 STARTING SYSTEM
A. S
tarter - The unit shall be equipped with a 24V DC starting motor that allows for pre- engagement before rotation with a bendix drive to prevent over speeding.
B. B
attery System - The starting batteries shall be the lead acid type, rubber cased with removable fill caps, rated at 220- ampere-hour minimum. All required cables and lugs shall be furnished. The battery tray shall be treated to be resistant to deterioration by battery electrolyte. Further, construction shall be such that any spillage shall be contained within the tray.
C. B
attery Charger - A solid -state battery charger of current limiting design shall be provided with DC voltmeter and ammeter. The charger shall be a 2-rate system for quick recharge after AC failure, and then revert to a lower float voltage. The unit shall maintain batteries by automatically tapering output amperage as dictated by battery condition. Input shall be 120 VAC single phase, with output of 10 ampere min imum at 24 volts DC. The battery charger shall have over voltage and under voltage and AC fail alarms, input voltage and DC amp meters to indicate charging. The input power shall be fused or circuit breaker protected. Unit to be mounted inside enclosure. Sens FCA for pump sets batteries or equal.
2.11 TESTING
T
he pump set shall be tested for proper operation prior to delivery. Supplier shall submit a certified test report including, but not limited to, the following:
17 Specification No. SV 22-18
A. Visual inspection of components to determine compliance with the contract documents.
B. S
imulation of safety shutdowns and alarms.
C. M
aximum vibration levels shall be recorded at no load and full load.
D. S
ound levels at idle and full speed 7 meters from the pump set.
E. T
he District shall be notified one (1) week prior to test.
W
itnessing - All testing may be witnessed by District personnel or appointed proxy.
T
est Report - Test reports shall be submitted within six (6) working days after testing.
On-S
ite Acceptance Test - The complete unit shall be tested for compliance with the specifications within ten (10) working days following delivery. The District shall conduct the testing. The manufacturer shall be notified in advance and shall have the option to witness the tests.
2.12 TRAINING
T
he equipment supplier shall provide training for the Operating and Fleet personnel covering operation and maintenance of the equipment provided.
The training program shall be not less than 1 hour in duration and the class size shall be limited to 6 persons. Training date shall be coordinated with the District and shall be completed within 14 days from receipt of completed Trailer Mounted Centrifugal Pump.
2. 13 SPARE PARTS
S
upply one complete set of filters, fluids and pump seals and two extra keys. 18 April 6, 2022
County Wate r works Distric t No. B
City of Simi Valley
2929 Tape Canyon Road, Simi Valley, California 93063 (805) 583-6700 SUBJECT: NOTICE OF INVITING BIDS - PURCHASE OF A TRAILER MOUNTED CENTRIFUGAL PUMP, NO. SV 22-18
ADDENDUM NO. 1
All Prospective Bidders:
NOTICE IS HEREBY GIVEN to all prospective Bidders that the modifications as described below are made to the subject project Specifications:
• Bid Opening is moved to Thursday, April 21, 2022, at 4:00 p.m. • Revise the cover page, to read:
NOTE: Please mark the outside of the envelope (and express shipment envelope, if applicable):
TRAILER MOUNTED CENTRIFUGAL PUMP
SPECIFICATION NO. SV 22-18
April 21, 2022
4:00 P.M.
• Revise 1.0 General Requirements paragraph 1, page 5, to read:
"The Contractor shall furnish all equipment, materials and labor to ensure a complete, functional and reliable Trailer Mounted Centrifugal Pump for potable water systems as specified herein. The Trailer Mounted Centrifugal Pump shall be equipped with a minimum 250 horsepower Cummins, Caterpillar or John Deere Tier-4 or T4i diesel engine, or approved equal with an end-suction centrifugal fresh water pump capable of delivering 4,000 GPM@ 150 feet TOH at a minimum 80% efficiency. Engine must meet all current California Air Resources Board Emissions standards."
• Revise 1.0 General Requirements section 1.4, F, page 6, to read:
"F. Outdoor 70 dba weather sound attenuating housing and DOT approved trailer." 19 Specification No. SV 22-18
Addendum No. 1
• Revise 2.0 Bid Specifications, 2.4 -Fuel System, paragraph 2, page 9, to read:
"Provide a dual wall, secondary containment, sub-base fuel storage tank with 14 hour fuel capacity. The tank shall be constructed of corrosion resistant steel and shall be pressure tested to meet UL requirements . The equipment, as installed, shall meet all local and regional requirements for above ground tanks, including NFPA. Unit is to have local fuel and electronic fuel level indication."
• Revise 2.0 Bid Specifications, 2.6 -Pump, Section A, paragraph 3, page 10, to read:
"The pump is to be supplied with a non-return check valve on the discharge flange of the pump and must include a drain valve. The valve will be manufactured out of steel or ductile iron with ANSI Class 150 flanges. Epoxy coated. The flap shall be manufactured out of EPDM and shall be field replaceable. A ball type check valve is not approved and will be rejected."
• Revise 2.0 Bid Specifications, 2.6 -Pump, Section E, page 11, to read:
"Shaft and Bearings - Pump shaft and bearings shall be supported by a rigid Cast Iron bearing housing. The shaft and bearings are of an adequate size to withstand imposed loads and to provide a minimum L 10 Bearing Life of 100,000 hours. Shaft may be manufactured out of carbon steel or stainless steel. The pump bearings are grease lubricated anti-friction bearings."
• Revise 2.0 Bid Specifications, 2.6 -Pump, Section F, page 11, to read:
"Seals - Seals are mechanical self-adjusting, single non-clogging spring, bellows type with either Tungsten Carbide or Silicon Carbide stationary face and beveled Silicon Carbide rotary face. All metal parts shall be stainless steel and elastomers shall be EPDM. The mechanical seal is lubricated by a glycol bath from a reservoir mounted on the pump. The reservoir is provided with a vented refill port and two bulls-eye sight glasses. Other than glycol level, no maintenance or adjustment are required between services."
This addendum shall be made part of the above-referenced project.
Acknowledgment of this addendum by returning the addendum with the Request for Proposal documents to the City is required. Failure to do so may result in the disqualification of your proposal. Question regarding this addendum may be directed to Mr. Michael Kang, Principal Engineer, at (805) 583-6809.
Sincerely,
lfl1J,.J ~ ~
Michael Kang
Principal Engineer
Ventura County Waterworks District No. 8
2 20
Specification No. SV 22-18
Addendum No. 1
Submit With Bid
RECEIPT OF THIS NOTICE IS HEREBY ACKNOWLEDGED.
Name: _D_eb_r_a_K_in__.g..__ ____ _ _
Signature: --+-lj ____ ---...,-----
~ ~
Title: President
3 21
Specification No. SV 22-18
EXHIBIT “B”
CO
ST INFORMATION DATED APRIL 12, 2022
CO
NTRACT BETWEEN THE VENTURA COUNTY
WATERWORKS DISTRICT NO. 8 AND CHARLES
KING COMPANY FOR THE PURCHASE OF A
TRAILER-MOUNTED CENTRIFUGAL PUMP, SV 22-18
22 1.
Specification No. SV 22-18
Submit With Bid
VENTURA COUNTY WATERWORKS DISTRICT NO. 8
BID SUBMISSION FORM
Trailer Mounted Centrifugal Pump• Specification No. SV 22-18 Dated: 4/19/2022
Bid Item: Trailer Mounted Centrifugal Pump
The undersigned declares that he or she has carefully examined Specification No. SV 22-18 accompanying the invitation to bid and is thoroughly familiar with the contents thereof; is authorized to represent the bidding firm; and proposes to deliver, F.O.B. Simi Valley:
2. Firm Pricing.
Fully equipped and as described in said Specification, which are made a part of this proposal, quoted herein in full:
Total Base Price
Sales Tax@ 7.25%
*5% local business preference adjustment
(up to $2,500)
Other (provide detail below)
TOTAL
$ 184,900.00
$ 13,405.25
$ _____ _
$ ____ __ _
$ 198 ,305.25
*For Simi Valley vendors only (See Bid Terms & Conditions for further information) .
3. Additional Bid Provisions.
A. This bid does not include Federal Excise Taxes or License Fees .
B. The Trailer Mounted Centrifugal Pump shall be delivered to the District within ninety (90) days after order by District.
C. THE ONLY EXCEPTIONS FROM THE SPECIFICATIONS ARE :
Firm Name : CHARLES KING COMPANY
Address: 2841 GARDENA AVENUE . SIGNAL HILL, CA 90755
Tax ID No: 33-0751002 Type of Business Entity: CO RPORATION Fax No: NIA ~ Email Address: OFF [email protected] (email is .co and Signature: - - ~----~-- --- Phone No: 562-426-2974 not .com) Print Name: DEBRA KING \ Title: PRESIDENT
15 G:IPW\Admin\SPECS\2022 SPECSISV 22-18
EXHIBIT B
23