Staff Report — Simi Valley City Council, September 19, 2022

CITY OF SIMI VALLEY

MEMORANDUM

September 19, 2022

TO: City Council

FROM: Office of the City Manager

SUBJECT: APPROVAL OF A COVID-19 COMMUNITY RECOVERY GRANT

CONTRACT BETWEEN THE CITY OF SIMI VALLEY AND THE

SAMARITAN CENTER OF SIMI VALLEY

STAFF RECOMMENDATION

It is recommended the City Council approve the COVID -19 Community Recovery Grant contract (page 5) between the City of Simi Valley and the Samaritan Center of Simi Valley for a not to exceed amount of $475,000.

BACKGROUND AND OVERVIEW

The American Rescue Plan Act (ARPA) allocated $15,325,294 to the City of Simi Valley.

The ARPA has specific categories and uses for utilization of the funds, in addition to offsetting revenue losses that may have been encountered by the City as a result of the COVID-19 pandemic. On May 9, 2022, the City Council approved the distribution of the ARPA funds to various projects as identified in the Project List in compliance with the ARPA “Final Rule.”

The ARPA Final Rule allows cities to claim ARPA funds to offset revenue losses; which funds are then transferred to the City’s General Fund and used for various purposes. The City has already claimed $10 million as a standard deduction, and on August 22, 2022, City Council approved the claiming of an additional $3.7 million in ARPA funds as revenue loss. Although estimates are preliminary in nature, staff is anticipating that the City will be able to claim the full ARPA allocation (an additional $1.6 million) as revenue loss after Calendar Year 2022 concludes.

ARPA funds claimed for revenue loss, and subsequently transferred to the General Fund, are expended as General Fund monies and not ARPA funds. Once ARPA funds are deemed as loss revenue, public agencies c an utilize funds for general services such as health and public services and agencies have the most discretion for the use of funds. Given the nature and purpose of the various classifications in the approved Project List, staff determined that distribution of these funds could be achieved through the creation of a COVID -19 Community Recovery Grant Program as funding designations greatly assist both the non-profits and agencies that serve Simi Valley residents and businesses who continue to recover from the impacts of COVID-19.

AGENDA ITEM NO.

2 Staff is recommending that the City Council approve the COVID -19 Community Recovery Grant contract with the Simi Valley Samaritan Center.

FINDINGS AND ALTERNATIVES

On May 9, 2022, the City Council approved a list of projects to allocate the ARPA funds.

The project list also identified potential recipients of the funds based on organizations that have been impacted by COVID -19 or provide services to those that have been and continue to be affected by COVID -19. Now utilizing General Fund monies , staff has created a simplified COVID -19 Community Recovery Grant Program contract that will better serve the Project List recipients. The contracts and reporting requirements for this program mirror the City’s existing Community Project Grant program. Similar to the community Projects Grant program, s taff will return annually to the City Council with a staff report of the recipient’s progress to re-evaluate the distribution of the funds and the needs at the time.

One of the many non -profits identified in the approved Project List is the Simi Valley Samaritan Center. The Samaritan Center’s mission is in helping to restore the lives of the community’s most vulnerable populations: those experiencing homelessness . They provide a wide array of services and resources, including individual case management, support services and housing referrals for Veterans, temporary and permanent housing assistance, b ehavioral health and family services, j ob searches, resume writing and interview skills , medical and den tal referrals, dinner sites and winter shelters, a community food pantry, shower and laundry services, and more.

The COVID -19 pandemic has exacerbated many of the factors that can result in homelessness, and the Samaritan Center is seeing increased requests from the community to address critical needs like emergency shelter, food and water necessities, job search and placement, financial assistance to cover basic living expenses; and drug and mental health counseling.

At the direction of the City, the S amaritan Center submitted a proposal requesting financial assistance, which will be funded under a COVID-19 Community Recovery Grant Program contract. A budget summary, which combats the impacts of the COVID -19 pandemic on the vulnerable population that t he Samaritan Center serves is outlin ed below:

1. Vulnerable Population for Case Management and Support Services:
- Case W orker, Support P ersonnel, COVID-19 Safety Office Enhancements ; Transportation and Medical Bill Assistance
- Category 1 Cost: $250,000

2. Vulnerable Population Housing Assistance
- Emergency Shelters (Hotels, Room Rentals, Camping and Travel Vouchers ); Utility Bills, Automotive Repair Cost Assistance
- Category 2 Cost: $125,000
3 3. Food Pantry Reinforcement Support
- Replacement Vehicle for Food Rescue and Distribution; Drinking Water and Bottle Refill Station; Pantry HVAC System; Food Gift Cards , Food Serving Supplies/Costs, Kitchen Appliances
- Category 3 Cost: $100,000

Total Funding Allocation: $475,000

The Samaritan Center has identified that $102,000 will be required upon execution of the contract to meet immediate critical needs associated with food and shelter insecurities .

The details of the advanced disbursement requirements are broken down in the attached Samaritan Center’s Budget Proposal (Exhibit A, page 10), and consist of larger one-time expenses that the Samaritan Center will need immediate access to in order to purchase a vehicle, hotel vouchers, COVID-19 office safety enhancements, and more.

The remaining $373,000 will be disbursed over the course of a three year schedule, and the total funds requested for each year are broken down by corresponding category in the budget proposal. Staff will be working directly with the Samaritan Center to determine the preferred payment schedule from the grant allocation (monthly or quarterly draws) after the execution of the contract. The Samaritan Center will also be responsible for providing Quarterly Performance Reports, documenting all expenditure activity through the completion of the term of this contract, and providing regular status updates to ensure progress toward the goals and activities and identify any barriers to the completion of the overall scope of work.

The following alternatives are available to the City Council:

1. Approve the COVID-19 Community Recovery Grant contract between the City of Simi Valley and the Samaritan Center of Simi Valley for a not-to-exceed amount of $475,000;

2. Provide further direction to staff.

Staff recommends Alternative No. 1.

SUGGESTED CITY COUNCIL MOTION

I move to approve the COVID-19 Community Recovery Grant contract between the City of Simi Valley and the Samaritan Center of Simi Valley for a not -to-exceed amount of $475,000.

SUMMARY

The American Rescue Plan Act (ARPA) allocated $15,325,294 to the City of Simi Valley.

On May 9, 2022, the City Council approved the distribution of the ARPA funds to various projects in compliance with the ARPA Final Rule, which includes a funding allocat ion to 4 the Samaritan Center of Simi Valley. The City has already claimed $10 million as a standard deduction, and on August 22, 2022, City Council approved the claiming of an additional $3.7 million in ARPA funds as revenue loss, which is transferred to the General Fund. Given the utilization of General Fund monies, staff determined that distribution of these funds could be achieved through the creation of a COVID-19 Community Recovery Grant Program agreement.

Th
e Samaritan Center’s request for financial assistance addresses a variety of critical needs either resulting from or exacerbated by COVID-19. Funding will be distributed over the course of the next three years per the attached Samaritan Center’s Funding Budget Proposal, and used for three primary categories: case management and support services, housing assistance, and food pantry support. Staff requests the City Council approve the COVID-19 Community Recovery Grant contract between the City of Simi Valley and the Samaritan Center of Simi Valley for a not-to-exceed amount of $475,000. ______
______________________________
Linda Swan
Assistant City Manager
Pr
epared by: Kelly Tinker, Management Analyst
INDEX Page
COV
ID-19 Community Recovery Grant Contract ............................. 5 Attachment A - Samaritan Center’s Grant Cover Letter ................. 22 CONTRACT FOR THE COVID-19 COMMUNITY

RECOVERY GRANT BETWEEN THE CITY OF SIMI
VALLEY

AND THE SAMARITAN CENTER OF SIMI VALLEY
T
HIS CONTRACT is made and entered into this 19th day of September 2022 (the “Effective Date”), by and between the CITY OF SIMI VALLEY, a municipal corporation, hereinafter referred to as CITY, and SAMARITAN CENTER OF SIMI VALLEY, a non - profit organization, hereinafter referred to as GRANTEE.

Pursuant t o CONTRACT, C ITY her eby ag r ees t o provide this funding i n accordance with the following terms and conditions:

1. PURPOSE
CITY has created a COVID -19 Community Recovery Grant Program (Program) to provide financial assistance to local non-profit organizations, government agencies, and public/private partnerships that serve the vulnerable population of the community and support the City’s business community. The Program is designed to help strengthen local non- profits and the services they provide as their organization and the population served continue to recover from the negative impacts of the COVID -19 pandemic. Pursuant to action taken by the City Council of the City of Simi Valley on August 22, 2022, the City is allocating grant funds as proposed to be used for an activity as further set forth in the GRANTEE’s Scope of W ork, attached hereto as Exhibit A and incorporated into this CONTRACT herein by reference.

2. TERM
The term of the Contract will shall be from the Effective Date through December 31, 2025.

3. GRANT AWARD
It is agreed and understood that the total amount to be paid by CITY to G
RANTEE under this CONTRACT shall not exceed $475 ,000 over the term of this CONTRACT.

3. PERMITS AND LICENSES
GRANTEE, at its sole expense, will obtain and maintain during the term of this contract, all appropriate permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement.

4. GRANT PAYMENTS
City will provide Grantee with an amount not to exceed $ 475,000 in accordance with the “Schedule of Compensation” that is attached hereto as “Exhibit B”. Prior to initial payment, Grantee will provide CITY with a copy of their Business Tax Certificate and provide their Taxpayer Identification Number. 5 5. PERFORMANCE REPORT
GRANTEE agrees to submit to CITY a Q uarterly Performance Report by the 10th of the month following the close of each quarter , beginning in December 2022, via E-mail to Kelly Tinker a [email protected]. Reports shall be submitted for all quarters with expenditure activity through completion of the scope of work or the Term, as requested by CITY. The report shall include a status update for the GRANTEE’s progress toward the goals and activities described in the GRANTEE’s scope of work (Exhibit A) including current grant expenditures, cumulative grant expenditures, and any barriers to completion of the project’s scope of work.

6. FINANCIAL AUDIT
CITY shall have the option of inspecting and/or auditing all records and other w
ritten materials used by GRANTEE in its use of grant funding. GRANTEE is required to retain all related financial statements and documentation for a minimum of five years from the date of completion as noted in the final accepted quarterly report.

7. FIS

CAL RESPONSIBILITIES
A. Grantee will appoint and submit the name of a fiscal agent who will be responsible for the financial and accounting activities of GRANTEE, including the receipt and disbursement of the GRANT.

B. Grantee to d ocument all costs by maintaining complete and accurate records of all financial transactions, including, without limitation, contracts, invoices, time cards, cash receipts, vouchers, canceled checks, payroll reports, bank statements and/or other official documentation evidencing in proper detail the nature and propriety of all charges.

C. City
will pay Grantee progress payment s or advance funding at the time and in the manner set forth in Exhibit “B.” Grantee will submit reasonable back-up documentation as specified by City with any request for payment.

D. Ci
ty and Grantee to mutually agree on preferred payment schedule (monthly or quarterly draws) after execution of contract.

8. TERMINATION
A. CI
TY may, at its sole discretion, terminate this Agreement and GRANTEE’s funding upon ninety (90) days written notice that adequate CITY funding is not available for payment.
6 B. CI
TY may terminate Agreement subject to GRANTEE’s right to correct its default.

C. Upon s
uspension or termination of this Agreement by CITY, CITY will not be obligated to pay GRANTEE except for services previously performed for which payment was not previously made.

D. Upon s
uspension or termination, GRANTEE will
i. Be pai
d for all completed services in accordance with the
GRANTEE’s scope of work to the date of such suspension or termination.
ii. Pr
omptly forward to CITY any and all copies of studies, report s and other data, whether or not completed, prepared by GRANTEE or its subcontractors, if any, in connection with this Agreement. Such materials will become CITY’s property. GRANTEE, however, will not be liable for CITY’s use of incomplete materials or f or CITY’s use of complete documents if used for other than the services contemplated by this Agreement.

9. REPAYMENT OF GRANT FUNDS
The CITY shall have the option of requiring repayment of a portion or all of the grant funds based upon the result of any financial audits or lack of performance.

Should GRANT monies remain unspent upon termination of this Agreement, GRANTEE must return such funds to CITY within thirty (30) calendar days of the expiration of the term, or make a request in writing to keep those funds. Such a request will be submitted to the City Manager and must be received not later than thirty (30) calendar days prior to the expiration of the term.

10. HOLD HARMLESS AND INDEMNIFICATION
GRANTEE shall defend, indemnify, and hold harmless CITY a nd its agents, officials, officers, representatives, and employees from and against all claims, lawsuits, liabilities, or damages of whatever nature arising out of or in connection with, or relating in any matter to, any act or omission of GRANTEE, its agents, employees, and subcontractors, and employees thereof, pursuant to the performance or non- performance of this CONTRACT. GRANTEE shall thoroughly investigate any and all claims and indemnify CITY and do whatever is necessary to protect CITY and its agents, officials, officers, representatives, and employees as to any such claims, lawsuits, liabilities, expenses, or damages arising out of this CONTRACT. GRANTEE must select an attorney acceptable to CITY who will defend such proceeding, and CITY will control any litigation thereof. Such approval by CITY will not be unreasonably withheld. 7 11. AUTHORIZATION
Each party has expressly authorized the execution of this CONTRACT on its beh
alf to bind each party and its respective administrators, officers, directors, shareholders, divisions, subsidiaries, agents, employees, successors, assigns, principals, partners, joint ventures, insurance carriers, and any others who may claim through it, to this CONTRACT.

11. INSURANCE
GRANTEE will provide CITY with pro of of insurance as set forth in attached Exhibit “C,” which is incorporated herein.

12. NOTICES
Any notice required to be given hereunder shall be deemed to have been given by
depositing said notice in the United States mail, postage prepaid, and addressed as follows:

TO C
ITY: City of Simi Valley
City Manager’s Office
Attn: Kelly Tinker, Management Analyst
2929 Tapo Canyon Road
Simi Valley, CA 93063
TO GRANTEE: Samaritan Center of Simi Valley
Attn: Annika Sumby, Executive Director
Simi Valley, CA 93065
8 12. AMENDMENTS
Any amendment, modification, or variation from the terms of this CONTRACT s
hall be in writing and shall be effective only upon mutual written approval by CITY and GRANTEE.

IN
WITNESS WHEREOF, the parties hereto have caused this instrument to be executed the day and year above written.

At
test: City of Simi Valley, A Municipal Corporation
By:

Lucy Blanco, City Clerk Brian Paul Gabler, City Manager Ap
proved as to Form:

By:

David Caceres, City Attorney
Approved as to Content: Print Name:

Tit le:

By:

Print Name:

Ti tle:
9 EXHIBIT A

SCOPE OF WORK
FOR USE OF CITY OF SIMI VA LLEY ’S COVID-19 COMMUNITY RECOVERY GR ANT FUNDS
10 EXHIBIT A - SCOPE OF WORK

THE SAMARITAN CENTER
COVID-19 COMMUNITY RECOVERY GRANT -

REQUEST FOR FUNDING
Notes:
1) Projects highlighted in Green require funding upfront from the City
2) Project not highlighted will be invoiced monthly to the City Project: Vulnerable Population for Case
Management
Sub-Category: Negative Economic Impacts
Housing Support: Services for Unhoused Persons
Description Basis of Estimate Year 1 Year 2 Year 3 Total Cost Caseworker & HMIS Data Entry Assistant wages $48,700 $48,700 $48,700 $146,100 Client Support Services (see breakdown below) $41,300 $31,300 $31,300 $103,900 Medical Bill Assistance
Help clients with medical bills, medication payments and other medical needs ($500 x 10 recipents) $5,000 $5,000 $5,000 $15,000 Covid 19 Office Enhancements
Revamp client greeting and Case Management office areas with desks and partitions. Upgrade phone systems to support addtional staff requirements - as the current phone system is obsolete. Install portable air purifiers on office space. $10,000 $0 $0 $10,000 Car gas assistance
Provide clients with gas gift cards to be able to attend doctors appointments, job interviews etc - $9000/year - monthly gift cards @ $25 for 30 clients. $9,000 $9,000 $9,000 $27,000 Bus Passes & Emergency Uber assistance
Provide clients with bus tickets to be able to come to the Samaritan Center for Client services. $9,000/year - monthly bus ticket @ $50 for 15 clients or reduced fare $25 for 30 clients. $9,000 $9,000 $9,000 $27,000 Overhead Management
Administrative support to deal with increased client workload and overall management, oversight, and reporting
requirements for ARPA funding. $8,300 $8,300 $8,300 $24,900 Total Vulnerable Population
Case Management $90,000 $80,000 $80,000 $250,000
11 Project: Vulnerable Population Housing
Sub Category: Negative Impacts & Services to
disproportionately Impacted Communities
Description Basis of Estimate Year 1 Year 2 Year 3 Total Cost Hotel Vouchers (See breakdown below) $41,700 $41,700 $41,600 $125,000 Hotel Vouchers / Room to rent
Providing clients who are at high risk for health, domestic violence, or extreme hardship an option for emergency
temporary housing (hotel & room). Assist residents of Simi Valley who need emergency short term lodging, while extreme hardship are being coordinated by Case Manager & Ventura CoC for transitional housing alternatives. (Approx. $130 per night x 77 nights) Hotel = $10,000 and Room rental Approx. @$1000/M x 10 months =$10,000)
$20,000 $20,000 $20,000 $60,000
Camping Vouchers (Camping reservations & tent
equipment )
Provide Clients who are living in their car a safe place to park /camp within the Ventura County campground system (Tapo Canyon or Oak Park)
Provide a Voucher or funds - make reservation online at the Samaritan Center. Reduce the number of Homeless people
sleeping in their cars on the streets and parking lots in Simi.

Approximately 10-15 clients current indicate they are living in their cars. Client hardships are being coordinated by Case Management & Ventura CoC for transitional housing
alternatives. ($40 per night x 14 days x 10 people) = $5600 + $400 for camping equipment.
$6,000 $6,000 $6,000 $18,000
Utility Assistance
$5000/year - Avg $500 per month x 10 recipients). Providing emergency funding to families and individuals experiencing financial insecurities $5,000 $5,000 $5,000 $15,000
Car repair assistance for Homeless or soon to be
homeless
Car assistance (DMV fee, Car repair, insurance, ) Providing emergency funding to families and individuals experiencing financial insecurities. Approx. $450 per month) $5,334 $5,334 $5,334 $16,002 Travel Voucher - Train/Airfare
Help clients with train or airfares to re-connect to family and move back home to exit homelessness $1,200 $1,200 $1,100 $3,500 Overhead Management
Administrative support to deal with increased client workload, overall management, oversight, and reporting requirements for ARPA funding. $4,166 $4,166 $4,166 $12,498
Total Vulnerable Population Housing $41,700 $41,700 $41,600 $125,000 12 Project: Reinforcement to Food Pantries
Sub Category: Negative Economic Impacts
Household Assistance Food Program
Description Basis of Estimate Year 1 Year 2 Year 3 Total Cost Food Pantry $80,500 $10,000 $9,500 $100,000
Purchase of a newer vehicle to support food pantry
operation (including upkeep of vehicle, insurance etc)
Late model Suburban vehicle used to support food pantry & client meals is at risk of breaking down and impacting the programs. Ensures there is no interruption of pantry services (avg of 626 Simi Valley household members per month) +
(serves meals avg 377 meals).

Supports feeding >12,000 people per year
Supports local food rescue 140,000 pounds/year. Add tax, shelving and insurance. Ford transit? $55,000 $1,500 $1,500 $58,000 Install Drinking Water Station
Water Station to provide fresh water during meal service. We currently giving out bottled water (which is expensive) and it's not very environmentally friendly. COVID pandemic has made it more difficult for the homeless individuals the access fresh drinking water. With restaurants closing and allowing a limited number of guests a public bottle filler at the Samaritan Center (west end of town) would be a great benefit to clients. $4,000 $0 $0 $4,000 Replace failed Pantry Air Conditioning (AC) units
One of the Pantry Kitchen AC units has failed and needs replacing to ensure there is adequate cooling. Ensures there is no interruption of pantry services (avg of 626 Simi Valley household members per month) + (serves meals avg 377
meals).

Supports feeding >12,000 people per year
Supports local food rescue 140,000 pounds/year $6,000 $0 $0 $6,000 Purchase Food Gift Cards / Food Vouchers (including
food distribution containers, cups, utensils etc)
Help families in need with grocery gift cards, buy groceries if we run short on food pantry items for distribution, help purchase food to cook our morning breakfast if donations are low, purchase food containers, coffee cups, utensils, ziplock bags for food distribution $4,500 $4,500 $4,500 $13,500 Replace aging commerical refridgerator that supports
pantry operations
Ensures there is no interruption of pantry services (avg of 626 Simi Valley household members per month) + (serves meals avg 377 meals).

Supports feeding >12,000 people per year
Supports local food rescue 140,000 pounds/year $7,000 $0 $0 $7,000 Maintenance for Kitchen & Pantry Appliances
Maintenance and repairs of multiple refridgerators, freezers, kitchen appliences, oven, etc. $1,000 $1,000 $500 $2,500 Overhead Management
Administrative support to deal with increased client workload, overall management, oversight and reporting requirements for ARPA funding. $3,000 $3,000 $3,000 $9,000
Total Reinforcement to
Food Pantries $80,500 $10,000 $9,500 $100,000
Total for all three Projects $212,200 $131,700 $131,100 $475,000 13 1st Quarter
Date received:

Ins. Exp. Date:

Organization: Vendor #:

Program Name: Approved by:

Mailing Address:

Billing Period:

Contact Name: Annika Sumby - Executive Director
Grant Category: Contact #:

Budget
2022-23 Requested
Previous
Requests Balance

0.00 0.00 0.00 0.00

0.00 0.00 0.00 0.00
COVID-19 COMMUNITY RECOVERY GRANT
FUNDING REQUEST FY 2022-23
805.579.9166
Sub-Total Personnel

TO BE COMPLETED BY CITY STAFF
Certification:

I hereby certify that the expenditures reported for reimbursement by the City of Simi Valley represent a true and accurate accounting of expenditures incurred during the period and that these costs are consistent with the executed contract with the City.

Authorized Signature:_________________________________________ Date:________________________________ Name: ______________________________________ Title:_______________________________________________ Samaritan Center of Simi Valley
Grand Total
Sub-Total Non-Personnel
Non-Personnel
Personnel
Salaries/Wages
COVID-19 Community Recovery Grant
280 Royal Avenue, Simi Valley, CA 93065
14 2nd Quarter
HUD IDIS Acct. #: 0
Project # 0
Date received:

Organization: Ins. Exp. Date: 0
Program Name Vendor #: 0
Mailing Address Approved by:

Purchase Order # Date approved:

Billing Period:

Contact Name: Contact #:

Budget
ARPA Requested
Previous
Requests Balance

0.00 0.00 0.00 0.00

0.00 0.00 0.00 0.00
COVID-19 COMMUNITY RECOVERY GRANT
FUNDING REQUEST FY 2022-23
Sub-Total Non-Personnel
Grand Total
Certification:

Authorized Signature:_________________________________________ Date:________________________________
Name: ______________________________________
Samaritan Center of Simi Valley
COVID-19 Community Recovery Grant
0 0
Sub-Total Personnel
0 0
0 0
0 0
Non-Personnel

TO BE COMPLETED BY CITY STAFF
280 Royal Avenue, Simi Valley, CA 93065
Salaries/Wages
0 #REF!
Personnel
0 0
0 0
0 0
0 15
3rd Quarter
HUD IDIS Acct. #: 0
Project # 0
Date received:

Organization: Ins. Exp. Date: 0
Program Name Vendor #: 0
Mailing Address Approved by:

Purchase Order # Date approved:

Billing Period:

Contact Name: Contact #:

Budget
ARPA Requested
Previous
Requests Balance

0.00 0.00 0.00 0.00

0.00 0.00 0.00 0.00
COVID-19 COMMUNITY RECOVERY GRANT
FUNDING REQUEST FY 2022-23

TO BE COMPLETED BY CITY STAFF
0 0
COVID-19 Community Recovery Grant
Samaritan Center of Simi Valley
Personnel
280 Royal Avenue, Simi Valley, CA 93065
#REF!
Non-Personnel
Sub-Total Non-Personnel
Grand Total
Certification:

Authorized Signature:_________________________________________ Date:________________________________
0 0
0 0
0 0
0 0
0 0
Sub-Total Personnel
0 0
Salaries/Wages
0 16
4th Quarter
HUD IDIS Acct. #: 572
Project # CD10550
Date received:

Organization: Ins. Exp. Date: 0
Program Name Vendor #: 0
Mailing Address Approved by:

Purchase Order # Date approved:

Billing Period:

Contact Name: Contact #:

Budget
ARPA Requested
Previous
Requests Balance

0.00 0.00 0.00 0.00

0.00 0.00 0.00 0.00
COVID-19 COMMUNITY RECOVERY GRANT
FUNDING REQUEST FY 2022-23
Sub-Total Non-Personnel
Grand Total
Certification:

TO BE COMPLETED BY CITY STAFF
Salaries/Wages
0 COVID-19 Community Recovery Grant
280 Royal Avenue, Simi Valley, CA 93065
Samaritan Center of Simi Valley
#REF!
17 Ex
hibit “B”
SCHE

DULE OF COMPENSATION
Th
e Samaritan Center of Simi Valley

1. BIL
LING: By the 15th of each month or each quarter, Grantee will submit a Request for Funding to City and supporting documentation that are required by the Agreement. Grantee will submit invoice to the City at the following address:

Cit
y of Simi Valley
City Manager’s Office
2929 Tapo Canyon Road
Simi Valley, CA 93063
Th
e invoice must be submitted on the City’s billing and reporting form (Attachment “B-1”) and must include the following:
(a) S
upporting documentation to substantiate request for funding; (b) A
subtotal sheet enumerating all charges, and
(c) A b
rief report on the progress that has been made or that will be made in implementation of the Project and persons served.

2. TIME OF PAYMENT: City will make payment to Grantee after receipt of invoice and City’s approval of the invoice.

3. MAXIMUM COMPENSATION: Notwithstanding the foregoing, Grantee will complete all work and tasks described in Exhibit “A” for a total amount of compensation that does not exceed $475,000, which includes all out-of-pocket expenses.
18 EX

HIBIT C
INS

URANCE REQUIREMENTS
Gr
antee shall procure and maintain for the duration of the grant insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Grantee, its agents, representatives, contractor, or employees.

Mi
nimum Scope and Limit of Insurance
Cov
erage shall be at least as broad as:

1. Com
mercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.

2. Wo
rkers’ Compensation insurance as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease. Contractor hereby certifies that it is aware of the provisions of Section 3700 et seq., of the Labor Code which require every employer to be insured against liability for Workers' Compensation.

If
the grantee maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the grantee. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.

Ot
her Insurance Provisions - The insurance policies are to contain, or be endorsed to contain, the following provisions:

Additional Insured Status
The City of Simi Valley, its Boards, Officers, Agents, Officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the grantee including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the grantee’s insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used).

Primary Coverage
19 For
any claims related to this grant, the grantee’s insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its Boards, Officers, Agents, Officials, employees, and volunteers. Any insurance or self - insurance maintained by the City, its Boards, Officers, Agents, Officials, employees, and volunteers shall be excess of the grantee’s insurance and shall not contribute with it.

Notice of Cancellation
Each insurance policy required above shall state that coverage shall not be canceled, except with notice to the City.

Waiver of Subrogation
Grantee hereby grants to City a waiver of any right to subrogation which any insurer of said grantee may acquire against City by virtue of the payment of any loss under such insurance. Grantee agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer. The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the City for all work performed by the grantee, its employees, agents and subcontractors.

Self-Insured Retentions
Self-insured retentions must be declared to and approved by the City. The City may require the grantee to provide proof of ability to pay losses and related investigat ions, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self -insured retention may be satisfied by either the named insured or City.

Acceptability of Insurers
Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City.

Verification of Coverage
Grantee shall furnish the City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to City before work begins.

However, failure to obtain the required documents prior to the work beginning shall not waive the grantee’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.

Subcontractors
Grantee shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and grantee shall ensure that the City is an additional insured on insurance required from subcontractors. For CGL coverage, subcontractors shall provide coverage with a form at least as broad as CG 20 38 04 13. 20 Special Risks or Circumstances
City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. 21 Aug 31, 2022
Brian Gabler
City Manager of Simi Valley
2929 Tapo Canyon Road
Simi Valley, CA 93063
Subject: Request for ARPA Funding
Dear Brian,
The Samaritan Center is pleased to submit the attached request for financial assistance (ARPA Funds- Ref. 8/22/22 City Council Meeting Agenda #3) to the Simi Valley City Mayor, Manager, and City Council for consideration to assist Simi Valley’s most vulnerable population impacted by the recent COVID 19 pandemic.

Based on data from the Ventura County Continuum of Care Alliance (CoC) 2022 Homeless Count, out of 123 people surveyed in Simi Valley, 32 became homeless for the first-time last year. This is a good indication of how many people lost their housing during the pandemic (COVID related). In addition, Interface 2-1-1 reported that 94 people in Simi Valley called for rental assistance (at risk of homelessness) and were referred to the “State Housing is Key” program for pandemic (COVID) rental assistance.

In addition, recent informal interviews by the Samaritan Center Staff with Food Pantry clients indicate there is correlation between the impacts of COVID and the need for food assistance.

COVID related inflation and job loss is greatly impacting fixed income residents and families.

Addressing food insecurities is a key tool in preventing Homelessness.

Over the last 6 months the Samaritan Center has seen an increased number of Simi Valley residents seeking assistance and needing trained Case Management to help address critical needs such as:
● Emergency Shelter
● Living in car
● Financial aid for transportation, gas, car repairs, bus passes, utility bills, and medical bills ● Job search and placement
● Food and water necessities

ATTACHMENT A
22 ● Drug and mental health counseling
● Recovery plans
It is believed that most of the assistance listed above can be traced to the impacts of COVID within our community. The Samaritan Center currently has 87 clients and 30 people on the waiting list for assistance.

The proposed request for ARPA funding distributed over the next three years will combat the impacts of the COVID 19 pandemic with the goal of assisting residents with the necessary tools and resources to recover and become self-sufficient in the years ahead. The Samaritan Center will utilize the network of shelters and services within Ventura CoC to accomplish this.

The proposed request for ARPA funding is broken down in three categories as follows:
1) Case Management and Support Services
a. Additional Case Worker, COVID office enhancements, transportation, and medical bill assistance
2) Housing Assistance
a. Emergency shelter (hotel, room to rent, camping vouchers), utility bills, and car repair bills
3) Food Pantry Support
a. Replacement vehicle for food rescue and distribution, drinking water station, pantry HVAC, food gift cards, food serving supplies, and kitchen appliances Due to current 2022-2023 budget limitations – the Samaritan Center cannot provide the above items without the support of the community and the proposed ARPA funding.

Respectfully submitted,
Annika Sumby
Executive Director
Attachment: ARPA Funding Budget Proposal
23

Simi Valley City CouncilSeptember 19, 2022

Simi Valley City Council
September 19, 2022