CITY OF SIMI VALLEY
MEMORANDUM
October 10, 2022
TO: City Council
FROM: Police Department
SUBJECT: AUTHORIZATION TO ACCEPT $1 3,471 FROM THE 2022 EDWARD
BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) FOR THE
PURCHASE AND INSTALLATION OF WALL AND FLOOR MOUNTED
BIKE RACKS; AUTHORIZE THE CITY MANAGER OR DESIGNEE TO
EXECUTE ALL GRANT RELATED DOCUMENTS AND RATIFY PRIOR
DOCUMENTS EXECUTED; AND APPROVE A SUPPLEMENTAL
BUDGET REQUEST IN FUND 287
STAFF RECOMMENDATION
It is recommended that the City Council accept $ 13,471 from the U.S. Department of Justice (DOJ), Bureau of Justice Assistance (BJA) 2022 Edward Byrne Memorial Justice Assistance Grant (JAG) for the purchase and installation of wall and floor mounted bike racks, with related accessories, for the Police Department’s Property Unit; authorize the City Manager or designee to execute all grant related documents and ratify prior documents executed; and approve a Supplemental Budget Request of $13,471 in the Law Enforcement Grant Fund (Fund 287).
BACKGROUND AND OVERVIEW
The Edward Byrne Memorial Justice Assistance Grant (JAG) is the primary source of federal criminal justice funding for local jurisdictions. JAG funds support law enforcement activities including law enforcement equipment and supplies, prevention and education programs, or prosecution and court programs. In June 2022, the Bureau of Justice Assistance (BJA) solicited the 2022 JAG with an application deadline of August 8, 2022. JAG grants are non- competitive and the City was allocated $ 13,471. Staff obtained the City Manager’s authorization to submit an application for 2022 JAG funds and now seeks the City Council’ s approval to accept funding for the purchase and installation of wall and floor mounted bike racks, with related accessories, for the Police Department’s Property Unit. Staff submitted to BJA standardized federal grant documents including an Application for Federal Assistance (SF -424) and detailed cost estimates, and the Council’s motion would also ratify these documents . Upon the City Council’s approval, the City Manager can execute the Certifications and Assurances (Attachment A, page 4).
AGENDA ITEM NO.
Consent (2)
2 FINDINGS AND ALTERNATIVES
The City continues to seek out grant opportunities within all Departments. For the Police Department, the Edward Byrne Memorial Justi ce Assistance Grant (JAG) is a primary grant source of federal criminal justice funding that the City has previously been able to avail itself. With the opportunity to apply for 2022 JAG funding, the City Manager previously authorized the Department to submit an application. With the JAG award, staff will acquire wall and floor mounted bike racks , with related accessories, for the Police Department’s Property Unit.
The Simi Valley Police Department Property Unit is charged with maintaining property and evidence in an efficient and safe environment. Proper long -term and short -term storage that is not only secure but maintains the integrity of the property, especially if items have a high monetary value, is essential . Efficient, secure, and safe property and evidence storage support crime victims and persons entering the justice system since the Simi Valley Police Department sometimes becomes the brief caretaker of items while individuals are incarcerated.
One of the aspects of property and evidence is the storage and release of large bulky items such as bicycles. Bicycles as an item of storage can be cumbersome and difficul t to retrieve if stacked against each other. Property and evidence staff have difficulty retrieving bicycles for release if the item is deep within the stack. Not only is the bicycle subject to minor damage, staff are prone to injury when manipulating thes e sometimes- awkward storage schemes.
A solution to this problem is the construction of a metallic bicycle rack where these items can be hung in such a way that access is less difficult than other storage methods. Not only are the bicycles easier to access , but the rack also provides additional space by utilizing the ample room supplied from the ceiling. Bicycles are hung on sliding hooks, making their movement and manipulation more streamlined and less damaging than the usual method of stacking them against each other.
The following alternatives are available to the City Council:
1. Accept a $13,471 award from the Bureau of Justice Assistance f or the 2022 Edward Byrne Memorial Justice Assistance Grant;
2. Approve a Supplemental Budget Request of $ 13,471 in the Law Enforcement Grant Fund (Fund 287);
3. Authorize the City Manager or designee to execute all grant related documents and ratify documents previously executed to complete the grant application;
4. Do not approve acceptance of grant funds;
5. Provide staff with other direction.
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taff recommends Alternatives No. 1, 2, and 3.
SUGGESTED CITY COUNCIL MOTION
I mo
ve that the City Council accept $13,471 from the Bureau of Justice Assistance for the 2022 Edward Byrne Memorial Justice Assistance Grant for the purchase and installation of wall and floor mounted bike racks, with related accessories, for the Police Department’s Property Unit ; authorize the City Manager or designee to execute all grant related documents and ratify documents previously executed; and, approve a Supplemental Budget Request of $13,471 in the Law Enforcement Grant Fund (Fund 287).
SUMMARY
T
he Department is eligible to receive $13, 471 from the 2022 Edward Byrne Memorial Justice Assistance Grant (JAG) and desires to purchase wall and floor mounted bike racks, with related accessories, for the Police Department’s Property Unit.
S
taff recommends that the City Council accept the $13,471 grant award for the purchase and installation of wall and floor mounted bike racks, with related accessories, for the Police Department’s Property Unit, authorize the City Manager or designee to execute all grant related documents and ratify grant documents previously executed, and approve a Supplemental Budget Request in the Law Enforcement Grant Fund (Fund 287). ___
_________________________________
David M. Livingstone
Chief of Police
P
repared by: Sandra Hernandez, Administrative Officer
INDEX Page
A
ttachment A: Certifications and Assurances .................................. 4 Attachment B: 2022 JAG Grant Award ............................................. 5 Rev. April 26, 2022
U.S. DEPARTM NT OF JUSTICE
OFFICE OF JUSTICE PROGRAMS
Edward Byrne Justice Assistance Grant Program FY 2022 Local Solicitation Certifications and Assurances by the Chief Executive of the Applicant Government On behalf of the applicant unit of local government named below, in support of that locality’s application for an award under the FY 2022 Edward Byrne Justice Assistance Grant (“JAG”) Program, and further to 34 U.S.C. § 10153(a), I certify to the Office of Justice Programs (“OJP”), U.S. Department of Justice (“USDOJ”), that all of the following are true and correct:
1. I am the chief executive of the applicant unit of local government named below, and I have the authority to make the following representations on my own behalf as chief executive and on behalf of the applicant unit of local government. I understand that these representations will be relied upon as material in any OJP decision to make an award, under the application described above, to the applicant unit of local government.
2. I certify that no federal funds made available by the award (if any) that OJP makes based on the application described above will be used to supplant local funds, but will be used to increase the amounts of such funds that would, in the absence of federal funds, be made available for law enforcement activities.
3. I assure that the application described above (and any amendment to that application) was submitted for review to the governing body of the unit of local government (e.g., city council or county commission), or to an organization designated by that governing body, not less than 30 days before the date of this certification.
4. I assure that, before the date of this certification— (a) the application described above (and any amendment to that application) was made public; and (b) an opportunity to comment on that application (or amendment) was provided to citizens and to neighborhood or community-based organizations, to the extent applicable law or established procedure made such an opportunity available.
5. I assure that, for each fiscal year of the award (if any) that OJP makes based on the application described above, the applicant unit of local government will maintain and report such data, records, and information (programmatic and financial), as OJP may reasonably require.
6. I have carefully reviewed 34 U.S.C. § 10153(a)(5), and, with respect to the programs to be funded by the award (if any), I hereby make the certification required by section 10153(a)(5), as to each of the items specified therein.
_ _ _
Signature of Chief Executive of the Applicant Unit of Date of Certification Local Government
_ _ _
Printed Name of Chief Executive Title of Chief Executive _ _ _ _
Name of Applicant Unit of Local Government
KEITH L. MASHBURN MAYOR
CITY OF SIMI VALLEY
ATTACHMENT A
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Sandra Hernandez
From: Default <[email protected]>
Sent: Thursday, September 22, 2022 6:13 PM
To: Marvin Lopez; Brian Gabler; Sandra Hernandez
Subject: DOJ Justice Grants System - Award Number 15PBJA-22-GG-02789-JAGX Notification CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Congratulations! Application GRANT13689408 submitted under the 2022 BJA FY 22 Edward Byrne Memorial Justice Assistance Grant Program - Local Solicitation has been selected for an award. Please log into Justice Grants System (JustGrants) at https://justgrants.usdoj.gov to see award details.
For assistance logging into JustGrants, contact [email protected] or 833-872-5175.
Prior to the Authorized Representative accepting the award, the Entity Administrator needs to assign a Financial Manager (responsible for submitting the Federal Financial Form), a Grant Award Administrator (responsible for submitting Grant Award Modifications, Performance Reports and Closeouts) and an Alternate Grant Award Administrator (responsible for submitting Grant Award Modifications) to the award.
To be eligible for payment, follow the Automated Standard Application for Payments (ASAP) recipient enrollment and login guidance at the JustGrants Website www.justicegrants.usdoj.gov. Please do not reply to this message. You can contact your grant manager Elaine Vanlandingham at 202-302-
0034 and [email protected]
ATTACHMENT B
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For more information go to www.justicegrants.usdoj.gov
JustGrants is operated under the U.S. Department of Justice
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