Staff Report — Simi Valley City Council, October 24, 2022

CITY OF SIMI VALLEY

MEMORANDUM
Oc
tober 24, 2022
TO: Cit
y Council
FR
OM: Office of the City Manager
SUBJ
ECT: APPROVAL OF A COVID-19 COMMUNITY RECOVERY GRANT

CONTRACT BETWEEN THE CITY OF SIMI VALLEY AND SEWA

INTERNATIONAL

STAFF RECOMMENDATION
It is recommended the City Council approve the COVID -19 Community Recovery Grant contract between the City of Simi Valley and Sewa International Inc. (Sewa) for a not to exceed amount of $100,000 and authorize the City Manager to execute the contract.

BACKGROUND AND OVERVIEW
The American Rescue Plan Act (ARPA) allocated $15,325,294 to the City of Simi Valley.

The ARPA has specific categories and uses for utilization of the funds, in addition to offsetting revenue losses that may have been encountered by the City as a result of the COVID-19 pandemic. On May 9, 2022, the City Council approved the distribution of the ARPA funds to various projects as identified in the Project List in compliance with the ARPA “Final Rule.”
The ARPA Final Rule allows cities to claim ARPA funds to offset revenue losses; which funds are then transferred to the City’s General Fund and used for various purposes. The City has already claimed $10 million as a standard deduction, and on August 22, 2022, City Council approved the claiming of an additional $3.7 million in ARPA funds as revenue loss. Although estimates are preliminary in nature, staff is anticipating that the City will be able to claim the full ARPA allocation (an additional $1.6 million) as revenue loss after Calendar Year 2022 concludes.

ARPA funds claimed for revenue loss, and subsequently transferred to the General Fund, are expended as General Fund monies and not ARPA funds. Once ARPA funds are deemed as loss revenue, public agencies c an utilize funds for general services such as health and public services and agencies have the most discretion for the use of funds. Given the nature and purpose of the various classifications in the approved Project List, staff determined that distribution of these funds could be achieved through the creation of
a COVID-19 Community Recovery Grant
Program as funding designations greatly assist both the non-profits and agencies that serve Simi Valley residents and businesses who continue to recover from the impacts of COVID-19.

AGENDA ITEM NO.

9B
Staff i s r ecommending that t he C ity C ouncil a pprove the C OVID-19 C ommunity Recovery Grant contract with Sewa International, Inc.

FINDINGS AND ALTERNATIVES
On May 9, 2022, the City Council approved a list of projects to allocate the ARPA funds.

The project list also identified potential recipients of the funds based on organizations that have been impacted by COVID -19 or provide services to those that have been and continue to be affected by COVID -19. Now utilizing General Fund monies, staff has created a simplified COVID -19 Community Recovery Grant Program contract that will better serve the “Project List” recipients. The contracts and reporting requirements for this program mirror the City’s existing Community Project Grant program. Similar to the Community Projects Grant program, st aff will return annually to the City Council with a staff report of the recipient’s progress to re-evaluate the distribution of the funds and the needs at the time.

One of the many non -profits identified in the approved Project Lis t is S ewa. S ewa’s mission is to serve humanity in distress, aid local communities, run developmental projects for the underserved, and as sist people in transformational change through the power of innovation by mobilizing partners , donors, and volunteers. They accomplish their mission by focusing their efforts towards disaster recovery, family and child welfare, and promoting volunteerism.

For the past two years, Sewa has operated a Saturday pop-up food distribution at Sinaloa Middle School. Staffed with sixty (60) high school students, Sewa and their team of volunteers have served approximately 250 families each Saturday, resulting in 13,0 00 households served annually . During this time, S ewa observed the prevalence of food insecurity among several household types. Most prevalent in need were households with children, households headed by a single woman, minority families, as well as those whose income fell well below the Federal poverty line (Attachment A, page 19).

The demand for Sewa’s services has continued to grow as families continue to struggle with the impacts of COVID-1 9 and food insecurity. In an effort to address the food insecurities that exists in the community, Sewa executed a lease agreement to occupy a brick and mortar store located at 690 E. Los Angeles Avenue. Sewa’s Fresh Food Pantry opened its door s on September 26, 2022 and will serve approximately 1,900 families every month. Open Tuesday through Saturday from 4:30 p.m. to 7:30 p.m., the Fresh Food Pantry will provide individuals with a dignified place to secur e food and personal care items free of c harge. Similar to the operation SEWA manages in San Francisco, the store will provide a variety of items such as c anned foods, fruits and vegetables, dairy products , and personal care and hygiene products (i.e. housekeeping supplies, shampoos, oral hygiene, diapers, and batteries).

The COVID -19 pandemic significantly increased food insecurity despite emergency legislation that put more resources into food assistance programs, increased unemployment benefits, and provided stimulus payments. The United States Department 2 of Agriculture (USDA), the designated lead agency for the national Feeds Family Campaign for the U.S. government nationwide, released its 2021 nationwide survey, w
hich identified that 33.8 million people lived in food-insecure households. As Sewa has observed that many of our local households are in need of assistance, they are requesting that the City assist with them in their effort to help families struggling with both food insecurities and the ability to obtain personal care hygiene items due to the extended impacts of the COVID-19 pandemic and the current economic cycle.

To address these issues , Sewa submitted a proposal requesting financial assistance , which will be funded under a COVID-19 Community Recovery Grant Program contract.

A budget summary, which combats the impacts of the COVID -19 pandemic on the vulnerable population that Sewa serves, is outlined below:

1. Food Pa
ntry Reinforcement Support:
- Food: Dairy (Shelf stable milk, cheese, butter, yogurt etc.) - P ersonal care, hygiene (housekeeping, personal care, grooming, oral hygiene, etc.)
Tota
l Funding Allocation: $100,000
Th
e details of the advanced disbursement requirements are broken down in the attached Sewa Budget Proposal ( EXHIBIT A, page 10), and consist of annual disbursements of $50,000 annually for a two-year term.

Se
wa will also be responsible for providing Quarterly Performance Reports, documenting all expenditure activity through the completion of the term of this cont ract, and providing regular status updates to ensure progress toward the goals and activities and identify any barriers to the completion of the overall scope of work.

Th
e following alternatives are available to the City Council:

1. Appr
ove the COVID-19 Community Recovery Grant contract between the City of Simi Valley and Sewa of Simi Valley for a not-to-exceed amount of $100,000;

2. Modi
fy and approve the COVID -19 Community Recovery Grant contract between the City of Simi Valley and Sewa of Simi Valley;

3. Pr
ovide further direction to staff.

St
aff recommends Alternative No. 1.

SUGGESTED CITY COUNCIL MOTION
I move to
approve the COVID-19 Community Recovery Grant contract between the City of Simi Valley and the S ewa for a not-to-exceed amount of $100,000 and authorize the City Manager to execute the contract.
3 SUMMARY
T
he American Rescue Plan Act (ARPA) allocated $15,325,294 to the City of Simi Valley.

On May 9, 2022, the City Council approved the distribution of the ARPA funds to various projects in compliance with the ARPA Final Rule, which includes a funding allocation to Sewa International for services for the Simi Valley community. The City has already claimed $10 million as a standard deduction, and on August 22, 2022, City Council approved the claiming of an additional $3.7 million in ARPA funds as revenue loss, which is transferred to the General Fund. Given the utilization of General Fund monies, staff determined that distribution of these funds could be achieved through the creation of a COVID-19 Community Recovery Grant Program agreement.

S
ewa’s request for financial assistance addresses critical needs either resulting from or exacerbated by COVID-19. Funding will be distributed over the course of two (2) years per the attached Funding B udget Proposal, and used for food pantry reinforcement support for the newly created Fresh Food Pantry store located in Simi Valley . Staff recommends the City Council a pprove the COVID -19 Community Recovery Grant contract between the City of Simi Valley an d Sewa for a not -to-exceed amount of $100,000 and authorize the City Manager to execute the contract. ___
_________________________________
Linda Swan
Assistant City Manager
P
repared by: Heidi DiNardo, Management Analyst
INDEX Page
C
OVID-19 Community Recovery Grant Contract ............................. 5 Attachment A – Sewa International, Inc. Grant Cover Letter .......... 19 4 CONTRACT FOR THE COVID-19 COMMUNITY

RECOVERY GRANT BETWEEN THE CITY OF SIMI
VALLEY AND SEWA INTERNATIONAL, INC.

T
HIS CONTRACT is made and entered into this 24 TH day of October 2022 (the “Effective Date”), by and between the CITY OF SIMI VALLEY, a municipal corporation, hereinafter referred to as CITY, and SEWA INTERNATIONAL, INC. , a non- profit organization, hereinafter referred to as GRANTEE.

P
ursuant to CONTRACT, CITY hereby agrees to provide this funding in accordance with the following terms and conditions:

1. PURPOSE
C ITY has created a COVID -19 Community Recovery Grant Program (Program) to provide financial assistance to local non-profit organizations, government agencies, and public/private partnerships that serve the vulnerable population of the community and support the City’s business community. The Program is designed to help strengthen local non- profits and the services they provide as their organization and the population served continue to recover from the negative impacts of the COVID -19 pandemic. Pursuant to action taken by the City Council of the City of Simi Valley on August 22, 2022, the City is allocating grant funds as proposed to be used for an activity as further set forth in the GRANTEE’s Scope of W ork, attached hereto as Exhibit A and incorporated into this CONTRACT herein by reference.

2. TERM
The term of the Contract will shall be from the Effective Date through December 31, 2025.

3. GRANT AWARD
I t is agreed and understood that the total amount to be paid by CITY to GRANTEE under this CONTRACT shall not exceed $100 ,000 over the term of this CONTRACT.

3. PERMITS AND LICENSES
GRANTEE, at its sole expense, will obtain and maintain during the term of this contract, all appropriate permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement.

4. GRANT PAYMENTS
City will provide Grantee with an amount not to exceed $ 100,000 in accordance with the “Schedule of Compensation” that is attached hereto as “Exhibit B”. Prior to initial payment, Grantee will provide CITY with a copy of their Business Tax Certificate and provide their Taxpayer Identification Number. 5 5
. PERFORMANCE REPORT
G RANTEE agrees to submit to CITY a Quarterly Performance Report by the 10th of the month following the close of each quarter , beginning in December 2022, via E -mail to Heidi DiNardo at [email protected]. Reports shall be submitted for all quarters with expenditure activity through completion of the scope of work or the Term, as requested by CITY. The report shall include a status update for the GRANTEE’s progress toward the goals and activities described in the GRANTEE’s scope of work (Exhibit A) including current grant expenditures, cumulative grant expenditures, and any barriers to completion of the project’s scope of work.
6 . FINANCIAL AUDIT
C ITY shall have the option of inspecting and/or auditing all records and other written materials used by GRANTEE in its use of grant funding. GRANTEE is required to retain all related financial s tatements and documentation for a minimum of five years from the date of completion as noted in the final accepted quarterly report.
7 . FISCAL RESPONSIBILITIES
A. Grantee will appoint and submit the name of a fiscal agent who will be responsible for the financial and accounting activities of GRANTEE, including the receipt and disbursement of the GRANT.

B. Grantee to d ocument all costs by maintaining complete and accurate records of all financial transactions, including, without limitation, contracts, invoices, time cards, cash receipts, vouchers, canceled checks, payroll reports, bank statements and/or other official documentation evidencing in proper detail the nature and propriety of all charges.

C. Cit
y will pay Grantee progress payment s or advance funding at the time and in the manner set forth in Exhibit “B.” Grantee will submit reasonable back-up documentation as specified by City with any request for payment.

D. C
ity and Grantee to mutually agree on preferred payment schedule (monthly or quarterly draws) after execution of contract.

8. TERMINATION
A. CITY may, at its sole discretion, terminate this Agreement and GRANTEE’s funding upon ninety (90) days written notice that adequate CITY funding is not available for payment.

B. C
ITY may term inate Agreement subject to GRANTEE’s right to correct its default.
6 C. U
pon suspension or termination of this Agreement by CITY, CITY will not be obligated to pay GRANTEE except for services previously performed for which payment was not previously made.

D. Up on s
uspension or termination, GRANTEE will
i. B
e paid for all completed services in accordance with the GRANTEE’s scope of work to the date of such suspension or termination.
ii. P
romptly forward to CITY any and all copies of studies, reports and other data, whether or not completed, prepared by GRANTEE or its subcontractors, if any, in connection with this Agreement. Such materials will become CITY’s property. GRANTEE, however, will not be liable for CITY’s use of incomplete materials or for CITY’s use of co mplete documents if used for other than the services contemplated by this Agreement.

9. REPAYMENT OF GRANT FUNDS
The CITY shall have the option of requiring repayment of a portion or all of the grant funds based upon the result of any financial audits or lack of performance.

Should GRANT monies remain unspent upon termination of this Agreement, GRANTEE must return such funds to CITY within thirty (30) calendar days of the expiration of the term, or make a request in writing to keep those funds. Such a request will be submitted to the City Manager and must be received not later than thirty (30) calendar days prior to the expiration of the term. 10 . HOLD HARMLESS AND INDEMNIFICATION
G RANTEE shall defend, indemnify, and hold harmless CITY and its agents, officials, officers, representatives, and employees from and against all claims, lawsuits, liabilities, or damages of whatever nature arising out of or in connection with, or relating in any matter to, any act or omission of GRANTEE, its agents, employees, and subcontractors, and employees thereof, pursuant to the performance or non- performance of this CONTRACT. GRANTEE shall thoroughly investigate any and all claims and indemnify CITY and do whatever is necessary to protect CITY and its agents, officials, officers, representatives, and employees as to any such claims, lawsuits, liabilities, expenses, or damages arising out of this CONTRACT. GRANTEE must select an attorney acceptable to CITY who will defend such proceeding, and CITY will control any litigati on thereof. Such approval by CITY will not be unreasonably withheld.

11. AUTHORIZATION
E ach party has expressly authorized the execution of this CONTRACT on its behalf to bind each party and its respective administrators, officers, directors, shareholders, divisions, subsidiaries, agents, employees, successors, assigns, 7 pr
incipals, partners, joint ventures, insurance carriers, and any others who may claim through it, to this CONTRACT.

11. INSURANCE
GRANTEE will provide CITY with proof of insurance as set forth in attached Exhibit “C,” which is incorporated herein.
1 2. NOTICES
A ny notice required to be given hereunder shall be deemed to have been given by depositing said notice in the United States mail, postage prepaid, and addressed as follows:

TO
CITY: City of Simi Valley
City Manager’s Office
Attn: Heidi DiNardo, Management Analyst
2929 Tapo Canyon Road
Simi Valley, CA 93063
T
O GRANTEE: S EWA International, Inc.

Attn: Amar Nadig, Program Director-Ventura County
Simi Valley, CA 93065
8 12. AMENDMENTS
A ny amendment, modification, or variation from the terms of this CONTRACT shall be in writing and shall be effective only upon mutual written approval by the City Manager and GRANTEE.

IN
WITNESS WHEREOF, the parties hereto ha ve caused this instrument to be executed the day and year above written.

A
ttest: City of Simi Valley, A Municipal Corporation
By:

Lucy Blanco, City Clerk Brian Paul Gabler, City Manager A
pproved as to Form:

B y:

David Caceres, City Attorney
Approved as to Content: Print Name:

T itle:

Linda Swan, Assistant City Manager
By:

Print Name:

T itle:
9 E

XHIBIT A
SC

OPE OF WORK
FOR USE OF CITY OF SIMI VALLEY’S COVID-19 COMMUNITY RECOVERY GRANT FUNDS
10 Sewa International Inc.

Request for Funding
Items highlighted in Green require City funding for Year 1 and 2 Project: Food Pantry of Simi Valley Items highlighted in Blue are contributions from Sewa International Description Basis of estimation Year 1 Year 2 Total
Rental for Store space 1600 sq. ft. of floor space (690-D, E Los Angeles Ave.) $50,000 $56,000 $106,000 Front door expansion Single door needs to be expanded to a double door $10,000 $0 $10,000 Furnishing Area for student volunteers $8,000 $0 $8,000 Refrigeration 4 Commercial Refrigerators to store products $25,000 $0 $25,000 Shopping carts 40 units $7,000 $0 $7,000
Shelving 180 Ft. of gondola shelves (H:5' D:26") $7,000 $0 $7,000 Signage Store front $2,500 $0 $2,500
Vehicle Used pickup truck for transportation and moving items $0 $25,000 $25,000 Store Manager Ability to keep the store operational for longer hours $40,320 $42,336 $82,656 Utilities $8,400 $9,408 $17,808
Food: Canned Foods $120,000 $134,400 $254,400
Food: Fresh Fruits & Vegetables $200,000 $224,000 $424,000 Food: Dairy (Milk, Cheese, Butter, etc.) $175,000 $196,000 $371,000 Food: Dairy (Milk, Cheese, Butter, etc.) $25,000 $25,000 $50,000 Non-Food: Personal care, hygiene, etc. $25,000 $25,000 $50,000 Non-Food: Personal care, hygiene, etc. $75,000 $84,000 $159,000 Misc: Admin, Gas, insurance, security, etc. $24,000 $26,880 $50,880 TOTAL $703,220 $737,144 $1,440,364
Sewa Scope of Work - Exhibit A
11 E
xhibit “B”
S

CHEDULE OF COMPENSATION
Sew
a International, Inc.

1. BI
LLING: By the 15th of each month or each quarter, Grantee will submit a Request for Funding to City and supporting documentation that are required by the Agreement. Grantee will submit invoice to the City at the following address:

Cit
y of Simi Valley
City Manager’s Office
2929 Tapo Canyon Road
Simi Valley, CA 93063
T
he invoice must be submitted on the City’s billing and reporting form (Attachment “B-1”) and must include the following:
(a
) Supporting documentation to substantiate request for funding; (b
) A subtotal sheet enumerating all charges, and
(c
) A brief report on the progress that has been made or that will be made in implementation of the Project and persons served.

2. TIME OF PAYMENT: City will make payment to Grantee after receipt of invoice and City’s approval of the invoice.

3. MAXIMUM COMPENSATION: Notwithstanding the foregoing, Grantee will complete all work and tasks described in Exhibit “A” for a total amount of compensation that does not exceed $100,000, which includes all out-of-pocket expenses.
12 1st Quarter
Date received:

Ins. Exp. Date:

Organization: Vendor #:

Program Name: Approved by:

Mailing Address:

Billing Period:

Contact Name: Amar Nadig, Program Director-Ventura County Grant Category:

Food Pantry Reinforcement Support Contact #:

Budget
2 022-23 Requested
Previous
Requests Balance

0.00 0.00 0.00 0.00

0.00 0.00 0.00 0.00
COVID-19 COMMUNITY RECOVERY GRANT
FUNDING REQUEST FY 2022-23
Sub-Total Personnel

TO BE COMPLETED BY CITY STAFF
Certification:

I hereby certify that the expenditures reported for reimbursement by the City of Simi Valley represent a true and accurate accounting of expenditures incurred during the period and that these costs are consistent with the executed contract with the City.

Grand Total
Sub-Total Non-Personnel
Non-Personnel
Personnel
Salaries/Wages
COVID-19 Community Recovery Grant
690 E. Los Angeles Ave., Suite #D, Simi Valley, CA 93065 13 EXHIBIT B-1
2nd Quarter
HUD IDIS Acct. #: 0
Project # 0
Date received:

Organization: Ins. Exp. Date: 0
Program Name Vendor #: 0
Mailing Address Approved by:

Purchase Order # Date approved:

Billing Period:

Contact Name:

Grant Category: Food Pantry Reinforcement Support Contact #:

Budget
ARPA Requested
Previous
Requests Balance

0.00 0.00 0.00 0.00

0.00 0.00 0.00 0.00
COVID-19 COMMUNITY RECOVERY GRANT
FUNDING REQUEST FY 2022-23
Sub-Total Non-Personnel
Grand Total
Certification:

Authorized Signature:_________________________________________ Date:________________________________ Name: Title:

Sewa International, Inc.

COVID-19 Community Recovery Grant
0 0
Sub-Total Personnel
0 0
0 0
0 0
Non-Personnel

TO BE COMPLETED BY CITY STAFF
690 E. Los Angeles Ave., Suite #D, Simi Valley, CA 93065 Salaries/Wages
0 Personnel
Amar Nadig, Program Director-Ventura County
0 0
0 0
0 0
0 14
3rd Quarter
HUD IDIS Acct. #: 0
Project # 0
Date received:

Organization: Ins. Exp. Date: 0
Program Name Vendor #: 0
Mailing Address Approved by:

Purchase Order # Date approved:

Billing Period:

Contact Name: Amar Nadig, Program Director-Ventura County Grant Category: Food Pantry Reinforcment Support Contact #:

Budget
ARPA Requested
Previous
Requests Balance

0.00 0.00 0.00 0.00

0.00 0.00 0.00 0.00
COVID-19 COMMUNITY RECOVERY GRANT
FUNDING REQUEST FY 2022-23

TO BE COMPLETED BY CITY STAFF
0 0
COVID-19 Community Recovery Grant
Sewa International, Inc.

Personnel
690 E. Los Angeles Ave., Suite #D, Simi Valley, CA 93065 Non-Personnel

Sub-Total Non-Personnel
Grand Total
Certification:

Authorized Signature:_________________________________________ Date:________________________________ Name: ______________________________________ Title:_______________________________________________ 0 0
0 0
0 0
0 0
0 0
Sub-Total Personnel
0 0
Salaries/Wages
0 15
4th Quarter
HUD IDIS Acct. #: 572
Project # CD10550
Date received:

Organization: Ins. Exp. Date: 0
Program Name Vendor #: 0
Mailing Address Approved by:

Purchase Order # Date approved:

Billing Period:

Contact Name: Amar Nadig, Program Director-Ventura County Grant Catgeory: Food Pantry Reinforcement Support Contact #:

Budget
ARPA Requested
Previous
Requests Balance

0.00 0.00 0.00 0.00

0.00 0.00 0.00 0.00
0 0
COVID-19 COMMUNITY RECOVERY GRANT
FUNDING REQUEST FY 2022-23
Sub-Total Non-Personnel
Grand Total
Certification:

Authorized Signature:_________________________________________ Date:________________________________ Name: ______________________________________ Title:_______________________________________________ Personnel
Non-Personnel
0 0
0 0
0 Sub-Total Personnel
0 0
0 TO BE COMPLETED BY CITY STAFF
Salaries/Wages
0 COVID-19 Community Recovery Grant
690 E. Los Angeles Ave., Suite #D, Simi Valley, CA 93065 Sewa International, Inc.

0 0
0 0
0 16

EXHIBIT C

INSURANCE REQUIREMENTS

Grantee shall procure and maintain for the duration of the grant insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Grantee, its agents, representatives, contractor, or employees.

Minimum Scope and Limit of Insurance

Coverage shall be at least as broad as:

1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an “occurrence” basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.

2. Workers’ Compensation insurance as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease. Contractor hereby certifies that it is aware of the provisions of Section 3700 et seq., of the Labor Code which require every employer to be insured against liability for Workers' Compensation.

If the grantee maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the grantee. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.

Other Insurance Provisions
- The insurance policies are to contain, or be endorsed to contain, the following provisions:

Additional Insured Status
The City of Simi Valley, its Boards, Officers, Agents, Officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf o f the grantee including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the grantee’s insurance (at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used).

Primary Coverage
For any claims related to this grant, the grantee’s insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its Boards, Officers, Agents, Officials, employees, and volunteers. Any insurance or self - 17 i
nsurance maintained by the City, its Boards, Officers, Agents, Officials, employees, and volunteers shall be excess of the grantee’s insurance and shall not contribute with it.

Notice of Cancellation
Each insurance policy required above shall state that coverage shall not be canceled, except with notice to the City.

Waiver of Subrogation
Grantee hereby grants to City a waiver of any right to subrogation which any insurer of said grantee may acquire against City by virtue of the payment of any loss under such insurance. Grantee agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer. The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the City for all work performed by the grantee, its employees, agents and subcontractors.

Self-Insured Retentions
Self-insured retentions must be declared to and approved by the City. The City may require the grantee to provide proof of ability to pay losses and related investigations, claim administration, a nd defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self -insured retention may be satisfied by either the named insured or City.

Acceptability of Insurers
Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City.

Verification of Coverage
Grantee shall furnish the City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to City before work begins.

However, failure to obtain the required documents prior to the work beginning shall not waive the grantee’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.

Subcontractors
Grantee shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and grantee shall ensure that the City is an additional insured on insurance required from subcontractors. For CGL coverage, subcontractors shall provide coverage with a form at least as broad as CG 20 38 04 13.

Special Risks or Circumstances
City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. 18 9/28/2022
To,
Brian Gabler
City Manager of Simi Valley
2929 Tapo Canyon St.

Simi Valley CA 93063
Subject: Request for ARPA funding
Dear Brian,
Sewa International Inc. is pleased to submit the attached request for financial assistance (ARPA Funds - Ref. 8/22/22 City Council Meeting Agenda #3) to the Simi Valley City Mayor, Manager, and City Council for consideration to assist families in Simi Valley struggling with food insecurity due to the extended impact of the COVID 19 pandemic and the current economic cycle.

These funds will be used to operate the Fresh Food Pantry of Simi Valley, a brick-and-mortar store that will serve 1,900 families every month by providing them a place where they can go any day of the week to shop. All items stocked in the store are always free. The cost to Sewa for serving a family per month is around $60. This is possible through our leverage and ability to purchase items wholesale. This investment from Se
wa helps savings of over $150 per family per month. The store provides a dignified experience, and will provide discreet access to those who hesitate to seek help because of the associated stigma.

USDA released it’s nationwide survey results for 2021 of which a small number reside in Simi Valley:
a. 33.8 million people lived in food-insecure households. b. 8.6 million adults lived in households with very low food security. c. 5 million children lived in food-insecure households in which children, along with adults, were food insecure.
d. 521,000 children lived in households in which one or more children experienced very low food security.

During our two year study conducted at Sewa’s Saturday pop-up food distribution in Sinaloa Middle School, we observed the prevalence of food insecurity varied Fresh Food Pantry of Simi Valley 690 E. Los Angeles Ave. Suite #D, Simi Valley 93065 CA 19 ATTACHMENT A
considerably among household types. Rates of food insecurity were higher than the national average (10.2%) for the following groups:
a. All households with children (12.5%).
b. Households with children under age 6 (12.9%).
c. Households with children headed by a single woman (24.3%) or a single man (16.2%).
d. Women living alone (13.2 %) and men living alone (12.3%). e. Households with Black, non-Hispanic (19.8%) and Hispanic reference persons (16.2%; a household reference person is an adult household member in whose name the housing unit is owned or rented).
f. Households with incomes below 185% of the poverty threshold (26.5%; the Federal poverty line was $27,479 for a family of four in 2021).

Since mid-year 2022, the demand has grown very steeply, indicating that a significantly larger cross-section of families are impacted.

The proposed request of $100,000 for ARPA funding distributed over the next two years will combat the impacts of the COVID 19 pandemic with the immediate goal of addressing food insecurity at a very large scale. Based on our experience running a similar operation in the San Francisco Bay Area, our request is broken into 2 parts, driven by the needs of our community:
● Food: Dairy (Milk, Cheese, Butter, etc.): $50,000
● Non-Food: Personal care, hygiene, etc.: $50,000
Sewa International cannot provide the above items without the support of the community and the proposed ARPA funding.

Yours sincerely,
Amar Nadig
Program Director - Ventura County area
Fresh Food Pantry of Simi Valley 690 E. Los Angeles Ave. Suite #D, Simi Valley 93065 CA 20 Appendix A - Items purchased for weekly pop-up food distribution in Q2 2022 in Simi Valley
Article Quantity Served
Vegetables: Canned 5,400.00 lbs
Vegetables: Fresh 3,600.00 lbs
Fruits: Canned 1,800.00 lbs
Fruits: Fresh 3,600.00 lbs
Misc: Canned 1,200.00 lbs
Bakery 3,200.00 lbs
Dairy: Fresh Milk 10,800.00 lbs
Dairy: Shelf stable milk 8,300.00 lbs
Dairy: Cheese, Butter, Yogurt 2,400.00 lbs
Hygiene: Paper products 600.00 lbs
Hygiene: Personal care. Grooming, etc. 1,200.00 lbs
Hygiene: Housekeeping 720.00 lbs
Hygiene: Safety masks, test kits, etc. 720.00 lbs
Fresh Food Pantry of Simi Valley 690 E. Los Angeles Ave. Suite #D, Simi Valley 93065 CA 21 Appendix B - Service population for weekly pop-up food distribution in Q2 2022 in Simi Valley
Article Families Served
All households with children over age 6 300
Households with children under age 6 384
Households with children headed by a single woman 204
Households with children headed by a single men 132
Women living alone 276
Men living alone 228
Households with Black, non-Hispanic 1,092
Households with Hispanic reference persons 1,224
Households with incomes below 185% of the poverty threshold 996 Fresh Food Pantry of Simi Valley 690 E. Los Angeles Ave. Suite #D, Simi Valley 93065 CA 22 Appendix C - Cost of items purchased for weekly pop-up food distribution in Q2 2022 in Simi Valley by week
Week (of 2022) Grants Purchased Total
April 2 $10,000.00 $3,270.00 $13,270.00
April 9 $10,000.00 $3,130.00 $13,130.00
April 16 $10,000.00 $2,990.00 $12,990.00
April 23 $10,000.00 $3,350.00 $13,350.00
April 30 $10,000.00 $3,700.00 $13,700.00
May 7 $10,000.00 $4,540.00 $14,540.00
May 14 $10,000.00 $5,410.00 $15,410.00
May 21 $10,000.00 $5,740.00 $15,740.00
May 28 $10,000.00 $5,930.00 $15,930.00
Jun 4 $10,000.00 $6,550.00 $16,550.00
Jun 11 $10,000.00 $9,100.00 $19,100.00
Jun 18 $10,000.00 $8,300.00 $18,300.00
Jun 25 $10,000.00 $9,500.00 $19,500.00
Fresh Food Pantry of Simi Valley 690 E. Los Angeles Ave. Suite #D, Simi Valley 93065 CA 23 Appendix D - Non-Food products, Personal care, Hygiene, Housekeeping, Paper products
Article Quantities distributed monthly
Housekeeping: Mops, dusters, scrubs 500
Housekeeping: Room freshners 2,000
Housekeeping: Dishwashing soap 2,000
Housekeeping: Laundry detergent 500
Housekeeping: Hand wash soap 2,000
Housekeeping: Antiviral surface cleaners 1,000
Personal Care: Razors, Shaving kits 750
Personal Care: Skin creams 1,000
Personal Care: Shampoos, Conditioners 2,000
Personal Care: Oral hygiene 1,000
Personal Care: Feminine hygiene 5,000
Personal Care: Adult Diapers 3,000
Personal Care: Sun screen 1,000
Personal Care: Spray iron 500
Other: Batteries, Battery packs 500
Covid Care: Masks, Test kits, Hand sanitizer 4,000
Fresh Food Pantry of Simi Valley 690 E. Los Angeles Ave. Suite #D, Simi Valley 93065 CA 24

Simi Valley City CouncilOctober 24, 2022

Simi Valley City Council
October 24, 2022