CPG1stQtrCCmtg11-7-22(klk)
CITY OF SIMI VALLEY
MEMORANDUM
N
ovember 7, 2022
TO
: City Council
F
ROM: Department of Environmental Services
S
UBJECT: RECEIVE AND FILE UPD ATE ON THE FISCAL YEAR (FY) 2022 -23
COMMUNITY PROJECTS GRANT PERFORMANCE REPORTS FOR THE
FIRST QUARTER ACTIVITIES
STAFF RECOMMENDATION
I
t is recommended that the City Council receive and file the Community Projects Grant performance reports for the activities during the first quarter of FY 2022-23 (Attachments A through G, pages 4-10).
BACKGROUND AND OVERVIEW
O
n May 9, 2011, the City Council approved executing a Memorandum of Understanding (MOU) between the City and Waste Management related to the expansion of the Simi Valley Landfill and Recycling Center. The executed MOU provides annual funding of $150,000 for community projects and programs at the discretion of the City Council. For FY 20 22-23, the City Council awarded a combined total of $150,000 to seven non-profit organizations on June 27, 2022. The awards have an expenditure period that began on Ju ly 1, 2022, and conclude on June 30, 2023. Recipients are required to submit q uarterly performance reports (reports) identifying progress on the approved scopes of work and maintain the records for ten years. Additionally, pursuant to City Council direction on November 20, 2017, any unexpended funds at the conclusion of the expenditure period shall be returned to the City for allocation during the next award cycle.
FINDINGS AND ALTERNATIVES
Staff has reviewed the reports covering activities completed from July 2022 to September 2022 from the seven grant recipients (Attachments A through G, pages 4-10). All organizations’ reports have been found to be responsive in detailing the accomplishments of their respective scopes of work to date. Some projects delayed their starts until funds were received in August 2022 and others are waiting for pricing to adjust for vehicles before entering into a purchase agreement.
AGENDA ITEM NO.
Consent (1)
CPG1stQtrCCmtg11-7-22(klk)
Table 1 - Project Status
Recipient Award
Amount
Q1
Expenditures
Unspent
Balance
Estimated
Completion
Date
Big Brothers Big Sisters of
Ventura County $15,000 $3,750 $11,250 June 2023
Body Brain Train $43,800 $3,026 $40,774 June 2023
Boys & Girls Club of
Moorpark and Simi Valley $50,000 $0 $50,000 April 2023
Caregivers: Volunteers
Serving the Elderly $11,200 $6,400 $4,800 June 2023
Many Mansions $10,000 $4,207 $5,793 June 2023
Not One More $10,000 $0 $10,000 June 2023
Soroptimist International of
Simi Valley $10,000 $0 $10,000 February 2023
The following alternatives are available to the City Council:
1. Receive and file the Community Projects Grant performance reports;
2. Request additional information associated with the Community Projects Grant performance reports for the activities during the first quarter of FY 2022-23;
3. Provide staff with alternate direction.
Staff recommends Alternative No. 1.
SUGGESTED CITY COUNCIL MOTION
I move to receive and file the Community Projects Grant performance reports for the activities completed during the first quarter of FY 2022-23.
SUMMARY
The City Council awarded Community Projects Grant funds totaling $150,000 to seven non-profit organizations for the FY 2022-23 award cycle. The organizations are required to submit quarterly performance reports through the end of the expenditure period or completion of the project, whichever occurs first. All organizations’ reports for the period of July 2022 to September 2022 have been reviewed by staff and found to be responsive
2 CPG1stQtrCCmtg11-7-22(klk)
in detailing the accomplishments of their respective scopes of work. It is recommended that the City Council receive and file the Community Projects Grant performance reports for the activities during the first quarter of FY 2022-23.
Stratis Perros
Environmental Services Director
Prepared by: Mara Malch, Deputy Environmental Services Director
INDEX Page
Attachment A – Big Brothers Big Sisters of Ventura County Community Projects Grant First Quarter Report ..................................................... 4 Attachment B – Body Brain Train
Community Projects Grant First Quarter Report ..................................................... 5 Attachment C – Boys & Girls Club of Moorpark and Simi Valley Community Projects Grant First Quarter Report ..................................................... 6 Attachment D – Caregivers: Volunteers Serving the Elderly Community Projects Grant First Quarter Report ..................................................... 7 Attachment E – Many Mansions
Community Projects Grant First Quarter Report ..................................................... 8 Attachment F – Not One More
Community Projects Grant First Quarter Report ..................................................... 9 Attachment G – Soroptimist International of Simi Valley Community Projects Grant First Quarter Report ................................................... 10 3 Remaining
$11,250
Amount
$3,750
$0
$0
$0
$0
$0
Total $3,750
1st Quarter
Due October 10, 2022
2nd Quarter
Due January 10, 2023
3rd Quarter
Due April 10, 2023
4th Quarter Due
July 10, 2023 Final Report
Select ( √ ) the applicable reporting quarter for this report.
Community Projects Grant
FY 2022-23
Total Award 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Project Funds Expended
Email Address: [email protected]: 805.484.2282Contact Person: Danica Selvaggio Organization Name: Big Brothers Big Sisters of Ventura County Address: 555 Airport Way, Suite D, Camarillo, CA 93010 Estimated Completion Date: June 30, 2023 $15,000 $3,750
Brief Explanation of Project Status
Grant-related BBSVC case management services for this reporting period support the following:
-- July = 37 total individual youth participants, of these 7 were new enrollment -- August = 25 total individual youth participants, of these 3 were new enrollment -- September = 18 total individual youth participants, of these 2 were new enrollment All new enrollments have identified personal goals for the year. Month-to-month decrease in participation is typical at the start of the school year, with participation expected to increase back to an average of 25-30 individual/non-replicated youth in October.
Breakdown of 2022-23 Community Projects Grant Expenditures for the Current Quarter Description
BBSVC Case Management - Program Manager to provide professional, on-site support
ATTACHMENT A
CPG1stQtrCCmtg11-7-22(klk)
4 Remaining
$40,774
Amount
$1,012
$408
$375
$43
$738
$450
Tota
l $3,026
1st Quarter
Due October 10, 2022
2nd Quarter
Due January 10, 2023
3rd Quarter
Due April 10, 2023
4th Quarter Due
July 10, 2023 Final Report
Select ( √ ) the applicable reporting quarter for this report.
Community Projects Grant
FY 2022-23
Total Award 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Project Funds Expended
[email protected] Lian
Body Brain Train
2955 Cochran Street Unit B-2 June 30, 2023
$43,800 $3,026
Weiss Printers (Tent For Park Workouts)
Play It Again Sports (20 Medicine Balls)
Brief Explanation of Project Status
We are still looking for a van to purchase. So far we've purchased $3,026 in new equipment for our program.
Breakdown of 2022-23 Community Projects Grant Expenditures for the Current Quarter Description
Jungshin Fitness Equipment
Jungshin Fitness Equipment
Terracore Fitness
Five Below (Exercise Balls for Drumming)
ATTACHMENT B
CPG1stQtrCCmtg11-7-22(klk)
5 Remaining
$50,000
Amount
$0
$0
$0
$0
$0
$0
Total $0
1st Quarter
Due October 10, 2022
2nd Quarter
Due January 10, 2023
3rd Quarter
Due April 10, 2023
4th Quarter
Due July 10, 2023 Final Report
Select ( √ ) the applicable reporting quarter for this report.
Community Projects Grant
FY 2022-23
Total Award 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Project Funds Expended
Email Address: [email protected]: (805) 527-4437Contact Person: Scott Mosher Organization Name: Boys & Girls Club of Moorpark & Simi Valley Address: 2850 Lemon Drive, Simi Valley, CA 93063 Estimated Completion Date: April 15, 2023 $50,000 $0
Brief Explanation of Project Status
We have contacted two local car dealers regarding price, availability, and timing to get a 15 passenger van. They both indicated that it might be better to wait for a while, as they are anticipating that prices will start going down and inventory will start going up. We are currently awaiting for responses from both of them.
Breakdown of 2022-23 Community Projects Grant Expenditures for the Current Quarter Description
CPG1stQtrCCmtg11-7-22(klk)
ATTACHMENT C
6 Remaining
$4,800
Amount
$6,400
$0
$0
$0
$0
$0
Total $6,400
Brief Explanation of Project Status
The grant of $11,200 from the City of Simi Valley was awarded to serve approx. four percent of CAREGIVERS' total enrollment. Each senior enrolled in our programs costs approximately $800 each year and, once they are enrolled, they are enrolled for the remainder of their lives. The 28 Simi Valley residents that we currently support cost CAREGIVERS $22,400 each year. We are requesting funds to care for one half of these individuals, 14 seniors will cost approximately $11,200. Since the grant was awarded, CAREGIVERS has enrolled four new Simi Valley seniors, bringing the total number of Simi Valley seniors served this fiscal year to 32 seniors. One of those seniors died, bringing our current active total to 31 at a total cost of $25,600. This quarter's allowance is $6,400.
Breakdown of 2022-23 Community Projects Grant Expenditures for the Current Quarter Description
32 seniors at $800.00 annual costs (Simi Valley contributes 25% total costs) $11,200 $6,400
Select ( √ ) the applicable reporting quarter for this report.
Community Projects Grant
FY 2022-23
Total Award 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Project Funds Expended
Email Address:
[email protected]
Phone: (805) 658-8530Contact Person: Tammy Glenn
Organization Name: CAREGIVERS: Volunteers Serving the Elderly Address: 1765 Goodyear Avenue, Ste 205, Ventura 93003 Estimated Completion Date: June 30, 2023 1st Quarter
Due October 10, 2022
2nd Quarter
Due January 10, 2023
3rd Quarter Due
April 10, 2023
4th Quarter
Due July 10, 2023 Final Report
ATTACHMENT D
CPG1stQtrCCmtg11-7-22(klk)
7 Remaining
$5,793
Amount
$4,207
$0
$0
$0
$0
$0
Total $4,207
Brief Explanation of Project Status
In partnership with the City of Simi Valley, the Supportive Services Program at La Rahada, Casa de Paz, and Peppertree continues to thrive. This quarter, the program served a total of 53 households including individuals and families. Since July 2022, Case Managers in conjunction with the supportive services staff hosted 11 events. 7 events were skill-building workshops focused on technology, wellness, and voting. The Vision Board workshop was a highlight of this term, providing residents with the knowledge to creatively plan a pathway toward their goals through artistic channels. The remaining 4 events were community enrichment centered such as residence councils and coffee socials.
Advancement toward the Supportive Programs goals is off to a positive start. Since the beginning of the grant cycle, 100% of all residents in the 3 Simi Valley housing sites have retained permanent housing and 90% achieved greater self- determination (measured by paying rent by the deadline). At Casa de Paz and La Rahada, 90% of residents demonstrated an increase in life skills and income, with Peppertree following closely at 75%. We look forward to detailing more about the impact of this grant in the next quarter.
Breakdown of 2022-23 Community Projects Grant Expenditures for the Current Quarter Description
Case Manager salaries for Many Mansions Simi Valley Properties: Peppertree, La Rahada, and Casa de Paz. $10,000 $4,207
Select ( √ ) the applicable reporting quarter for this report.
Community Projects Grant
FY 2022-23
Total Award 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Project Funds Expended
[email protected]: 805-732-3064Contact Person: Natalie Helton Organization Name: Many Mansions
Address: 1259 E. Thousand Oaks Blvd Estimated Completion Date: June 30, 2023 1st Quarter Due
October 10, 2022
2nd Quarter
Due January 10, 2023
3rd Quarter
Due April 10, 2023
4th Quarter Due
July 10, 2023 Final Report
ATTACHMENT E
CPG1stQtrCCmtg11-7-22(klk)
8 Remaining
$10,000
Amount
$0
$0
$0
$0
$0
$0
Total $0
Brief Explanation of Project Status
Due to the delayed receipt of funds Not One More has not spent any funds during the first quarter. The delay of funds will not alter our timeline in completing our project of (1) distributing NARCAN and teaching community members how to identify an overdose, adminsiter NARCAN, and speak with emergency professionals, and (2) providing sober living scholarships to members of the Simi Valley community.
Breakdown of 2022-23 Community Projects Grant Expenditures for the Current Quarter Description
$10,000 $0
Select ( √ ) the applicable reporting quarter for this report.
Community Projects Grant
FY 2022-23
Total Award 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Project Funds Expended
Email Address: [email protected]: 805-428-5953Contact Person: Pat Montoya Organization Name: Not One More
Address: 2613 Hollister Ave., Simi Valley, CA 93065 Estimated Completion Date: 6/30/2023 1st Quarter
Due October 10, 2022
2nd Quarter
Due January 10, 2023
3rd Quarter
Due April 10, 2023
4th Quarter
Due July 10, 2023 Final Report
ATTACHMENT F
CPG1stQtrCCmtg11-7-22(klk)
9 Remaining
$10,000
Amount
$0
$0
$0
$0
$0
$0
Total $0
1st Quarter
Due October 10, 2022
2nd Quarter
Due January 10, 2023
3rd Quarter
Due April 10, 2023
4th Quarter
Due July 10, 2023 Final Report
Select ( √ ) the applicable reporting quarter for this report.
Community Projects Grant
FY 2022-23
Total Award 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Project Funds Expended
Email Address: [email protected]: 805-368-2579Contact Person: Teri Brown Organization Name: Soroptimist International of Simi Valley Address: 1464 Madera Rd Simi Valley Ca 93065 Estimated Completion Date: February 2023 $10,000
Brief Explanation of Project Status
This grant has been marked as restricted for Live Your Dream Scholarships. We are currently accepting applications and verifiying the information on the applications. The scholarships will be distributed in Feburary 2023.
Breakdown of 2022-23 Community Projects Grant Expenditures for the Current Quarter Description
ATTACHMENT G
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