A2299.SR.DB
CITY OF SIMI VALLEY
MEMORANDUM
Nov
ember 7, 2022
TO: Cit
y Council
FR
OM: Department of Public Works
SUBJECT: AUTHORIZATION FOR THE PROCUREMENT OF EDUCATION,
OUTREACH, AND ENFORCEMENT ACTIVITIES UTILIZING THE
DEPARTMENT OF RE SOURCES RECYCLING AND
RECOVERY (CALRECYCLE) SB 1383 LOCAL ASSISTANCE
GRANT FUNDS RECEIVED IN FY 2021-2 022, AND A
SUPPLEMENTAL BUDGET RE QUEST
STAFF RECOMMENDATION
It
is recommended the City Council authorize the procurement of education, outreach, and enforcement activities utilizing the Department of Resources Recycling and Recovery (CalRecycle) SB 1383 Local Assistance Grant funds received in FY 2021- 2022, and approve a supplemental budget request in the amount of $176,441, in the General Fund (Fund 100), to establish expenditure authority.
BACKGROUND AND OVERVIEW
In
2017, the California State Legislature adopted SB 1383, establishing target reductions in organi c disposal of 50% by 2020 and 75% by 2025. Additionally, SB 1383 requires a minimum of 20% of edible food products be recovered from specific generators as food for humans. On January 4, 2022 , CalRecycle made funding available to assist in the implementation of SB 1383 State mandated organic waste recycling requirements. The City of Simi Valley received a one-time award amount of $176,441, the maximum amount eligible.
FINDINGS AND ALTERNATIVES
The S
tate’s organic waste recycling mandates on local jurisdictions include increased education and outreach, inspections, reporting, as well as potential equipment costs and upgrades. The CalRecycle SB 1383 Local Assistance Grant program is a non-competitive grant that provides funding to local jurisdictions to assist with the implementation of the following requirements:
• Capacity Planning
• Collection
• Edible Food Recovery
• Education and outreach (includes organic waste & edible food recovery) AGENDA ITEM NO.
Consent (7)
A2299.SR.DB
• Enforcement and Inspection
• Program Evaluation/Gap Analysis
• Procurement Requirements
• Record Keeping
Under Resolution No. 2016-05 (Attachment A, page 4), City Council authorized staff to apply for CalRecycle grants to assist with various S tate program implementation. The SB 1383 Local Assistance grant has a two-year period in which the monies must be spent.
Staff will use the funding to promote recycling activities as well as community awareness and education initiatives related to organics recycling, utilizing the City’s social media platforms, local news resources, and community outreach. Staff will also develop material that will educate businesses, schools, and multi-family complexes about compliance with SB 1383 Organic Waste Recycling requirements.
During the application process, staff tentatively identified how the funds would be expended (Attachment B, page 6). The primary aim of SB 1383 is to divert 75% organic material fr om landfills by 2025. With a portion of these grant funds, s taff plans to implement a residential compost bin purchasing program. The goal of this program is to divert organic material at the source, resulting in a reduction of greenhouse gasses.
Additionally, staff will implement a new and enhanced public outreach campaign specific to organic waste recycling, consisting of digital media, newspaper articles, social media, as well as mailings. The grant funds can additionally be used to offset the increase of staff time, new software purchases, edible food recovery efforts, and equipment needs.
The following alternatives are available to the City Council:
1. Authorize the procurement of education, outreach, and enforcement activities utilizing the Department of Resources Recycling and Recovery (CalRecycle) SB 1383 Local Assistance Grant funds received in FY 2021-2022;
2. Approve a Supplemental Budget Request in the amount of $176,441, in the General Fund (Fund 100), to establish expenditure authority;
3. Provide other direction to staff.
Staff recommends Alternative No. 1 and 2.
SUGGESTED CITY COUNCIL MOTION
I authorize the procurement of education, outreach, and enforcement activities utilizing the Department of Resources Recycling and Recovery (CalRecycle) SB 1383 Local Assistance Grant funds received in FY 2021- 2022, and approve a supplemental budget request in the amount of $176,441 , in the General Fund (Fund 100), to establish expenditure authority.
2 A2299.SR.DB
SUMMARY
CalRecycle has made funding available for local jurisdictions to aid in implementation of organic waste recycling requirements through the SB 1383 Local Assistance Grant Program. The City was awarded its maximum eligible amount of $176,441 on May 5, 2022. Therefore, it is recommended that the City Council authorize the procurement of education, outreach, and enforcement activities utilizing the Department of Resources Recycling and Recovery (CalRecycle) SB 1383 Local Assistance Grant funds received in FY 2021- 2022, and approve a supplemental budget request in the amount of $176,441, in the General Fund (Fund 100), to establish expenditure authority.
___________________________________
Ronald K. Fuchiwaki
Public Works Director
Prepared by: Wes Yates, Environmental Compliance Coordinator
INDEX Page
Attachment A - Resolution No. 2016-05 ................................................... 4 Attachment B (Budget Summary) ............................................................. 6
3 RESOLUTION NO. 2016-05
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SIMI VALLEY AUTHORIZING SUBMITTAL OF
APPLICATIONS TO THE DEPARTMENT OF RESOURCES
RECYCLING AND RECOVERY (CALRECYCLE) FOR
PAYMENT PROGRAMS AND RELATED
AUTHORIZATIONS
WHEREAS, pursuant to Public Resources Code Section 48000 et seq. the Department of Resources Recycling and Recovery (CalRecycle) has established various payment programs to make payments to qualifying jurisdictions; and, WHEREAS, in furtherance of this authority CalRecycle is required to establish procedures governing the administration of the payment programs; and WHEREAS, CalRecycle's procedures for administering payment programs require, among other things, . an applicant's governing body to declare by resolution certain authorizations related to the administration of the payment program.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SIMI
VALLEY DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The City Manager, or his/her designee, is authorized to submit an application to CalRecycle for any and all payment programs offered; and, SECTION 2. The City Manager, or his/her designee, is hereby authorized as Signature Authority to execute all documents necessary to implement and secure payment; and,
SECTION 3. This authorization is effective until rescinded by the City Manager or the City Council.
SECTION 4. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the Office of the City Clerk.
PASSED and ADOPTED this 25th day of January 2016.
Attest:
Approved as to Form:
Lo��ttorne�
SR8-Admin 01-16
ommer Barwick, Director
Department of Community Services
ATTACHMENT A
4 RES. NO. 2016-05
I, Deputy Director/CityClerk of the Cityof SimiValley, California,do hereby certify that the foregoing Resolution No. 2016-05 was regularly introduced and adopted by the City Council of the City of SimiValley, California,at a regular meeting thereof held on the 25"^ day of January2016, by thefollowingvote of the City Council:
AYES: Council Members Judge, Sojka, Becerra, Mayor Pro Tem Mashburn and Mayor Huber
NAYS: None
ABSENT: None
ABSTAINED: None
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the officialseal of the City of Simi Valley, California,this 2"^ day of February2016.
Ky Sp^gler
Deputy Director/City Clerk
5 GMSWeb Budget Summary
Lead Participant:
City of Simi Valley
Cycle Name:
SB 1383 Local Assistance Grant Program
Cycle Code:
OWR1
Fiscal Year:
2021-22
Grant Number:
OWR1-21-0051
Total Budget Amount:
$176,441.00
Amount Awarded:
$176,441.00
Admin Costs
Budget Amount:
$10,000.00
Budget Detail:
Administrative costs for program monitoring and education/outreach efforts, payment processing, etc.
Budget Updates:
Compliance/Inspection/Visit/Enforcement
Budget Amount:
$10,000.00
Budget Detail:
Budget Updates:
Education
Budget Amount:
$79,270.00
Budget Detail:
Funds used for educational presentations at local schools, as well as staff time for residential education.
Budget Updates:
Equipment
Budget Amount:
$3,000.00
Budget Detail:
Equipment costs includes vehicle use and potential tablet applications.
Budget Updates:
Personnel
Budget Amount:
$32,000.00
Budget Detail:
Personnel costs for inspection, reporting, and monitoring activities.
Budget Updates:
Upgrade/Expansion
Budget Amount:
$42,171.00
Budget Detail:
Feasibility study and planning for retrofitting of anaerogic digesters at Water Quality Control Plant, and treatment of methane for reuse in vehicle fleet, as well as capacity planning for compost.
Budget Updates:
Grants Management System (GMS)
https://secure.calrecycle.ca.gov/Grants/Grant/GrantBudgets.aspx?GrantID=24918 Date Generated: October 13, 2022 1:40 PM
ATTACHMENT B
6