CPGinterview
CITY OF SIMI VALLEY
MEMORANDUM
March 6, 2023
TO: City Council
FROM: Department of Environmental Services
SUBJECT: SELECTION OF TWO CITY COUNCIL MEMBERS TO CONDUCT
COMMUNITY PROJECTS GRANT REVIEW COMMITTEE INTERVIEWS
STAFF RECOMMENDATION
It is recommended that the City Council appoint two City Council Members to conduct interviews and nominate a Community at-Large member to the Community Projects Grant Review Committee.
BACKGROUND AND OVERVIEW
In May 2011, the City executed a Memorandum of Understanding (MOU) between the City and Waste Management related to the expansion of the Simi Valley Landfill and Recycling Center. The MOU provides annual funding of up to $150,000 for community projects and programs at the discretion of the City Council. The City Council established the Community Projects Grant (CPG) program for the disbursement of funds. The Community Projects Grant Review Committee consists of one representative from each of t he four Neighborhood Councils, one representative from the Council On Aging, one representative from the Yout h Council, and one Community at -Large member. At this time, the Community at - Large position is vacant and the process to fill the position has been underway.
FINDINGS AND ALTERNATIVES
Staff initiated the recruitment for the Community at-Large position on February 17, 2023 and the recruitment conclude d on March 3, 2023 . Applicant i nterviews need to be scheduled for the week of March 20, 2023, in order to accommodate the review of grant applications, tentatively scheduled to begin in April 2023. The Neighborhood Councils, Council On Aging, and Youth Council will nominate representatives at their March meetings.
The process requires representatives to disclose any affiliations with organizations that applied for funding during the selection process in order to ensure that there are no conflicts of interest prior to the appointment of CPG Review Committee members.
Staff will return to the City Council and present nominations for appointments to the CPG Review Committee on April 10, 2023. The CPG Review Committee will review the funding AGENDA ITEM NO.
3(A)1
requests at their tentative meetings scheduled for April 26, 2023, and May 10, 2023, and will present its funding recommendations to the City Council in June 2023.
Therefore, staff is recommending that the City Council appoint two City Council Members to conduct interviews and nomi nate a prospective Community at -Large member to the CPG Review Committee.
The following alternatives are available to the City Council:
1. Appoint two City Council Members to conduct interviews and nomi nate a prospective Community at -Large member to the Community Projects Gran t Review Committee;
2. Provide staff with alternate direction.
Staff recommends Alternative No. 1.
SUGGESTED CITY COUNCIL MOTION
I move to appoint [City Council Member] and [City Council Member] to conduct interviews and nomi nate a prospective Co mmunity at -Large member to the Community Projects Grant Review Committee.
SUMMARY
The CPG Review Committee consists of one representative from each of the four Neighborhood Councils, one representative from the Council On Aging, one representative from the Youth Council, and one Community at-Large member. Staff has concluded the application process for the Community at -Large position and will be soliciting nominations from the Neighborhood Councils, Council On Aging, and Youth Council during their respective March meetings, and will present nominations to the City Council for appointment scheduled for April 10, 2023. Therefore, it is recommended that the City Council appoint two City Council Members to conduct interviews and nominate a prospective Community at-Large member to the CPG Review Committee.
____________________________________
Stratis Perros
Environmental Services Director
Prepared by: Cynthia McCullough, Senior Management Analyst
2