AGENDA SUMMARY
CITY COUNCIL
VENTURA COUNTY WATERWORKS DISTRICT NO. 8
REGULAR MEETING
May 1, 2023
AGENDA
ITEM
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Persons who require accommodation in order to review an agenda, or to participate in a meeting of the City Council per the Americans with Disabilities Act (ADA), may obtain assistance by requesting such accommodation in writing addressed to the City Clerk, 2929 Tapo Canyon Road, Simi Valley, CA 93063 or telephonically by calling (805) 583-6813. Any such request for accommodation should be made, if at all possible, at least 48 hours prior to the scheduled meeting for which assistance is requested. The City will resolve such requests in as timely a manner as possible.
Written Comment Submissions - The public is invited to submit written comments to the City Council via email to the City Clerk’s Office at [email protected]. The City Clerk will forward your comments to the City Council Members.
Persons addressing the City Council are requested to state their name and community of residence for the record. If you need further assistance, please email the City Clerk at [email protected] or call (805) 583-6748.
Please be advised that communications directed to the City Council are public records and are subject to disclosure pursuant to the California Public Records Act and Brown Act unless exempt from disclosure under the applicable law. Communications will not be edited for redactions; will be printed/posted as submitted.
DISCLOSURE OF CAMPAIGN CONTRIBUTIONS
Pursuant to Government Code Section 84308, City Council Members are disqualified and not able to participate in any agenda item involving contracts (other than competitively bid, labor, or personal employment contracts), franchises, discretionary land use permits and other entitlements if the City Council Member received more than $250 in campaign contributions from the applicant or contractor, an agent of the applicant or contractor, or any financially interested participant who actively supports or opposes the City’s decision on the agenda item since January 1, 2023. Members of the City Council who have received, and applicants, contractors or their agents who have made, campaign contributions totaling more than $250 to a City Council Member since January 1, 2023, are required to disclose that fact for the official record of the subject proceedings. Disclosures must include the amount of the campaign contribution and identify the recipient City Council Member and may be made either in writing to the City Clerk prior to the subject hearing or by verbal disclosure at the time of the hearing.
CALL TO ORDER: 5:30 p.m. (CLOSED SESSION)
ROLL CALL:
a.
PUBLIC STATEMENTS:
Public comments on Closed Session items only.
b.
CLOSED SESSION:
(1) Conference with Legal Counsel – Existing Litigation (CC) Pursuant to Government Code Section 54956.9(d)(1):
Name of Case: Arnold Ngo, et al. v. City of Simi Valley, et al Case No.: 56-2020-00542166-CU-PO-VTA
(2) Conference with Legal Counsel – Existing Litigation (CC) Pursuant to Government Code Section 54956.9(d)(1):
Name of Case: Southland Watch v. Mark Rosenberg, et al Case No.: 56-2022-005573170-CU-BC-VTA
CALL TO ORDER: 6:30 p.m. (OPEN SESSION)
CLOSED SESSION REPORTS:
PLEDGE OF ALLEGIANCE:
ROLL CALL:
1. AGENDA REVIEW:
1A.
Move that all resolutions and ordinances presented tonight be read in title only and all further reading be waived. 1B.
It is the policy of the City Council that upon reaching 11:30 p.m., the City Council will not address any new agenda items. Should the City Council continue to address agenda items past 12:00 midnight, the following motion is in order:
MOTION: Move that the City Council meeting tonight may extend beyond the midnight deadline to conclude the agenda (Section 2-1.106 SVMC). 1C.
DECLARATION OF CONFLICT:
If any member of the City Council may have a conflict of interest or any reason why that member must abstain from consideration of any matter on this agenda, he or she should so declare at this time. 1D.
CERTIFICATES/HONORARY RESOLUTIONS/PROCLAMATIONS:
(1) Presentation of a proclamation declaring the month of May 2023 as Older Americans Month (CC) (2) Presentation of a proclamation declaring the month of May 2023 as Motorcycle Awareness Month (CC) (3) Presentation or a proclamation declaring May 4, 2023 as Day of Prayer (CC) (4) Presentation of a proclamation declaring the month of May 2023 as Mental Health Awareness Month (CC)
2. PUBLIC STATEMENTS ON APPOINTMENTS, SPECIAL PRESENTATIONS AND INFORMATIONAL REPORTS: Agenda Item No. 2 is the time allotted for public statements on Appointments, Special Presentations, and Informational Reports only. Public statements on all other items on the agenda, except Public Hearings, take place during Agenda Item No. 4 and Agenda Item No. 6, exclusively.
3. APPOINTMENTS/SPECIAL PRESENTATIONS AND INFORMATIONAL REPORTS:
3A.
APPOINTMENTS:
(1) Selection of one City Council member to serve on the interview and nomination panel for returning Youth Council members (Swan) (CC) Staff Report
3B.
SPECIAL PRESENTATIONS: None
3C.
INFORMATIONAL REPORTS: None
4. PUBLIC STATEMENTS ON ALL ITEMS OTHER THAN PUBLIC HEARINGS, APPOINTMENTS, SPECIAL PRESENTATIONS, AND INFORMATIONAL REPORTS:
During this Agenda Item No. 4, the City Council will hear Public Statements from the first ten (10) persons who have submitted Speaker Cards. After the first ten (10) persons have spoken, subsequent persons who submitted Speaker Cards will be called to speak during Agenda Item No. 6, which is a continuation of Agenda Item No. 4.
Agenda Item No. 4 and Agenda Item No. 6 are the times allotted for public statements on all items on the agenda including the Consent Calendar, as well as matters not on the agenda but within the subject matter jurisdiction of the City Council, but not including comment on Public Hearings, Appointments, Special Presentations, and Informational Reports If you wish to make a Public Statement on Agenda Item No. 4 or Agenda Item No. 6 - PUBLIC STATEMENTS ON ALL ITEMS OTHER THAN PUBLIC HEARINGS, APPOINTMENTS, SPECIAL PRESENTATIONS, AND INFORMATIONAL REPORTS, please refer to instructions attached.
Public Statement Protocols and Instructions
4A.
CITY COUNCIL/BOARD MEMBER/SPECIAL DISTRICT COMMENTS REGARDING PUBLIC STATEMENTS:
5. PUBLIC HEARINGS: NOTE ON PUBLIC NOTICE: This is the time and place set for a public hearing on the consideration of matters as presented on this agenda. Let the record show that due notice was given as required by law and an affidavit to this effect is on file in the Office of the City Clerk. The reports of the City Staff relating to these matters shall be made a part of the record of this meeting. Speakers during public hearings shall limit their comments to matters relevant to the item on the agenda, and may be ruled out of order if comments are unrelated to the item.
NOTE ON JUDICIAL REVIEW: If you challenge in court any of the City Council decisions made here tonight, you may be limited to raising only those issues you or someone else raised at this public hearing. The time within which judicial review must be sought is governed by California Code of Civil Procedure Section 1094.6.
PUBLIC HEARINGS, please refer to Public Comment Section instructions above. 5A.
A public hearing on the Community Development Block Grant allocations and Draft FY 2023-24 Action Plan (Perros) (CC) Staff Report
6. CONTINUED PUBLIC STATEMENTS ON ALL ITEMS OTHER THAN PUBLIC HEARINGS, APPOINTMENTS, SPECIAL PRESENTATIONS, AND REPORTS:
6A.
CITY COUNCIL/BOARD MEMBER/SPECIAL DISTRICT COMMENTS REGARDING PUBLIC STATEMENTS:
7. CONSENT CALENDAR: NOTICE TO THE PUBLIC: All matters listed under the Consent Calendar are considered to be routine by the City Council/Boards and will be enacted by one motion. There will be no separate discussion of these items. If discussion is required, that item will be removed from the Consent Calendar. Vote will be by roll call. (1) Approval of minutes for the City Council meetings of February 13, March 6 and 20, April 3 and 10, 2023 (Blanco) (CC) Action Required - Approve Minutes.
Staff Report
(2) Authorization to accept a $36,000 Creative Youth Development Grant from the California Arts Council for the Young Artists Playground Arts Education Program at the Simi Valley Cultural Arts Center, authorize the City Manager or designee to execute all grant related documents, and approve a Supplemental Budget Request (Swan) (CC) Action Required – Approve request and Supplemental Request.
Staff Report
(3) Authorization to ratify acceptance of $33,750 in grant funds from the Firehouse Subs Public Safety Foundation for the purchase of 25 AEDs, cases, and accessories; ratify the City Manager’s approval and execution of all grant related documents, ratify documents previously executed to complete the grant application; and approve a Supplemental Budget Request in Fund 287 (Shorts) (CC) Action Required – Approve request.
Staff Report
(4) Approval of the Monthly Investment Report for the month ended March 31, 2023 (Johnson) (CC) Action Required – Approve request.
Staff Report
(5) Approval of second amendment to the contract between the City of Simi Valley and Transtrack Systems, Inc. for the Transit Data Management Software System, CP960471, RFP No. PW 20-13, FAIN: CA-2020-193-00 (Fuchiwaki) (CC) Action Required – Approve contract amendment and Supplemental Budget Request.
Staff Report
(6) Award of contract between the City of Simi Valley and JCI Jones Chemicals, Inc., for the purchase of Sodium Hypochlorite and Sodium Bisulfite at the City of Simi Valley’s Water Quality Control Plant (WQCP) Specification No. SV 23-09 (Fuchiwaki) (CC) Action Required – Award contract to JCI Jones Chemicals, Inc.
Staff Report
(7) Second amendment(s) to contracts for the purchase of one (1) 2022 International Chipper Truck, one (1) 2022 International Truck Chassis for the Landscape Division, one (1) 2022 International Dump Truck, and one (1) International Truck Chassis for the Waterworks Division utilizing the Sourcewell Cooperative Agreement (Fuchiwaki) (CC/WWD) Action Required – Approve second amendment for Sourcewell Cooperative Agreement.
Staff Report
(8) Award of contract to Falcon Fuels, Inc. to purchase unleaded and diesel fuel for City vehicles through the County of Ventura Cooperative Purchasing Agreement and to ratify all fuel purchases from Falcon Fuels, Inc. (Shorts) (CC) Action Required – Award contact to Falcon Fuels, Inc.
Staff Report
(9) Approval of first amendment to contract between the City of Simi Valley and Econolite Systems, Inc., to procure service and maintenance for traffic signal preventative maintenance, emergency repair, and non-emergency maintenance (Fuchiwaki) (CC) Action Required – Approve first contract amendment to Econolite Systems, Inc.
Staff Report
(10) Adoption of resolutions initiating the FY 2023-24 assessment process for Landscape District No. 1 (Fuchiwaki) (CC) Action Required –Adopt Resolution Nos. 2023-19, 2023-20 and 2023-21.
Staff Report
(11) Adoption of a resolution implementing a Schedule of Sanitation Service Rates and Fees, as authorized and approved by Ordinance No. 1300 and authorizing the County of Ventura to collect residential sanitation services rates on the tax roll for FY 2023-24 (Fuchiwaki) (CC) Action Required – Adopt Resolution No. 2023-22.
Staff Report
(12) Adoption of a resolution approving the Project List and Expenditure Plan for the Road Maintenance and Rehabilitation Account (RMRA) Funds (Senate Bill 1) for FY 2023-24, Cycle 7 (Fuchiwaki) (CC) Action Required – Adopt Resolution No. 2023-23
Staff Report
(13) Adoption of a resolution declaring a Stage I Water Supply Condition calling for voluntary conservation and rescinding Resolution No. WWD-291 (Fuchiwaki) (WWD) Action Required – Adopt Resolution No. WWD-293.
Staff Report
(14) Adoption of a resolution establishing a Water Service Standby Charge for FY 2023-24 (Fuchiwaki) (WWD) Action Required – Adopt Resolution No. WWD-294.
Staff Report
8. CONTINUED BUSINESS:
8A.
Adoption of a resolution modifying a job classification included in the Confidential Designated employee group and adoption of a resolution revising the terms and conditions of employment for Confidential-Designated employees (Argabrite) (CC) Staff Report
9. NEW BUSINESS:
9A.
Authorization to waive the bidding process, approve sole source justification, and award of contract for the Police Department to purchase Automated License Plate Reader (ALPR) and camera subscription from Flock Group, Inc, dba Flock Safety, in an amount not to exceed $238,050 (Shorts) (CC) Staff Report
10. REPORTS:
10A.
City Council/Board Member/Special District Member Reports This item gives the Mayor/Chair and City Council Members/Directors the opportunity to present reports to the other members on committees, commissions, or special projects on which they may be participating. 10B.
City Council/Board Member/Special District Member Requests for Future City Council Agenda Items This item gives the Mayor/Chair and City Council Members/Directors the opportunity to request items be placed on a future City Council agenda for consideration and/or discussion.
ADJOURNMENT: To the regular meeting on May 15, 2023
CITY COUNCIL MEETING
PUBLIC STATEMENTS PROTOCOLS AND INSTRUCTIONS
* Each speaker has three (3) minutes to address the City Council. When their time commences, the green light on the lectern will light up. When 30 seconds is remaining, the light will turn yellow, and at the conclusion of their time, the light will turn red. When the light turns red, the speaker must conclude their comments and leave the lectern. * If there are a significant number of speakers, at the discretion of the Mayor or Chair of the meeting, the total amount of time for Public Statements may be limited to 45 minutes. Each speaker’s time will be shortened proportionately or as otherwise determined by the Chair for the orderly conduct of the meeting. * Speaker cards may be submitted to the City Clerk only until the beginning of Public Statements (Agenda Item No. 4). * Speaker cards will only be distributed at the City Council meeting. * Once Public Statements (Agenda Item No. 4) begins, the City Clerk will no longer distribute speaker cards and no additional cards will be accepted. * Speakers will be called in the order their cards are received to the extent feasible. * Each speaker may speak one time only during Public Statements (Agenda Item No. 4 or Agenda Item No. 6). If a speaker wishes to address multiple topics they must do so during their three minutes. * Speakers cannot donate or concede any part of their allotted time to another speaker. * Based upon First Amendment rights, speakers may read a statement authored by another person during Public Statements during their three minutes, however, they will not be provided an additional three minutes to make their own personal statements. * Members of the public unable to attend the City Council meeting but wish to make comments are directed to send an email ([email protected]) or written correspondence to the City Clerk’s office with their comments for inclusion in the Clerk’s files of the proceeding. * Members of the public must bring their own electronic equipment, except for a projector, for electronic presentations to the City Council. City equipment, except for a projector, will not be used for presentations by the public. It is incumbent upon the presenter to ensure their electronic equipment is compatible with the City’s projector. * All remarks shall be addressed to the Council, and not to the audience. * In observance of the Brown Act, Council Members must refrain from engaging in dialogue with members of the public during public statements. * At the Mayor, or Chair of the meeting’s discretion, a speaker’s time may be extended.
Use of a Translator
* The City shall provide a translator if one is requested by a member of the public with a 48-hour advance notice. If a 48-hour advance notice is not provided, the member of the public may provide their own translator. * Per California Government Code 54954.3, if an individual utilizes a translator during Public Statements, the legislative body of a local agency shall provide at least twice the allotted time to a member of the public who utilizes a translator to ensure that non-English speakers receive the same opportunity to directly address the legislative body of a local agency. * If the City provides a translator or translation equipment that allows for the simultaneous translation of the testimony, then no additional time shall be granted.
Decorum for Members of the Public:
* There shall be no yelling, or "speaking out of turn," from the audience at either the City Council or speakers at the lectern. * There shall be no clapping or booing of speakers addressing the City Council. * Speakers shall abide by time limits provided for under Public Statements. * Speakers shall leave the lectern when their time to speak has ended and the red light on the lectern has begun blinking or is illuminated. * Failure to abide by speaker time limits may result in removal from the lectern and potentially removal from the meeting if speaking continues. * Although any member of the public has the right to criticize City policies, procedures, programs, services, or actions, remarks shall be limited to the matters related to the subject matter jurisdiction of the City Council/Commission, or Board. * Off-topic, purely personal remarks toward any individual are disruptive and should not be allowed. * Signs are permitted, provided they do not block the view of the meeting of other attendees or otherwise disrupt the meeting. * The Chief of Police or other members of the Police Department shall serve as the Sergeant at Arms and enforce the Rules of Decorum at the request of the Mayor or Chair.
Procedure for Enforcement of the Rules of Decorum:
* The Mayor, or Chair of the meeting, issues a warning to the individual who is violating the rules of decorum and advises them that they are out of order, and to cease the conduct that is disruptive or otherwise is impeding the conduct of the City Council Meeting. * If the person does not cease the conduct immediately or if the conduct is repeated and disrupts the meeting, the Mayor or Chair of the meeting, may order the person to leave the meeting. * If the person does not leave, the Mayor, or Chair of the meeting, asks the Sergeant at Arms to remove them from the meeting. * If the disturbance is caused by a group, and such disturbance renders the orderly conduct of the meeting unfeasible, the Mayor, or Chair of the meeting, may order the room cleared pursuant to Government Code Section 54957.9 and continue in session pursuant to the requirements of that Section. * The Mayor and City Council also may choose to recess or adjourn the City Council meeting.
Staff Report
____________________________________________
Brian P. Gabler
City Manager
/District Manager
Note:
If this is a joint meeting of the City Council and Boards of Directors, Board of Trustees, or Agency Directors, the applicable entity is identified at the end of each agenda item.
CC - City Council
LB - Simi Valley Library Board of Trustees
WWD - Waterworks District No. 8
SA - Successor Agency
PFFA - Simi Valley Public Facilities Financing Authority Materials related to an item on this Agenda submitted to the CC, WWD, LB, SA, PFFA after distribution of the agenda packet are available for public inspection in the City Clerk's Office at 2929 Tapo Canyon Road, Simi Valley, CA during normal business hours.