CITY OF SIMI VALLEY
MEMORANDUM
May 1, 2023
TO: City Council
FROM: Police Department
SUBJECT: AUTHORIZATION TO RATIFY ACCEPTANCE OF $33,750 IN GRANT
FUNDS FROM THE FIREHOUSE SUBS PUBLIC SAFETY FOUNDATION
FOR THE PURCHASE OF 25 AEDs, CASES, AND ACCESSORIES ;
RATIFY THE CITY MANAGER’S APPROVAL AND EXECUTION OF ALL
GRANT RELATED DOCUMENTS , RATIFY DOCUMENTS PREVIOUSLY
EXECUTED TO COMPLETE THE GRANT APPLICATION ; AND
APPROVE A SUPPLEMENTAL BUDGET REQUEST IN FUND 287
STAFF RECOMMENDATION
It is recommended that the City Council accept $33,750 in grant funds from the Firehouse Subs Public Safety Foundation for the purchase 25 Automated External Defibrillators (“AEDs”), cases, and accessories; ratify the City Manager’s approval and execution of all grant related documents, ratify documents previously executed to complete the grant application; and approve a Supplemental Budget Request of $33,750 in the Law Enforcement Grant Fund (Fund 287).
BACKGROUND AND OVERVIEW
The Firehouse Subs Public Safety Foundation’s (FSPSF) mission is to impact the lifesaving capabilities, and the lives of local heroes and their communities by providing lifesaving equipment and prevention education tools to first responders, non-profits, and public safety organizations. All grant requests must fall within the Foundation’s funding guidelines. Staff obtained the City Manager’s authorization to submit an application for the 2023 FSPSF grant funds (awarded on April 10, 2023) and now seeks the City Council’ s authorization to ratify acceptance of the grant funding for the purchase of 25 AEDs, cases, and accessories. Staff submitted to FSPSF the standardized application and detailed cost estimates, the City Council’s motion would also ratify these documents.
FINDINGS AND ALTERNATIVES
The City continues to seek out grant opportunities within all Departments. The Police Department strives to search out grant funding from multiple sources in an effort to supplement our purchasing resources without supplanting our budgeted items. With the opportunity to apply for 2023 FSPSF funding, the City Manager previously authorized the
AGENDA ITEM NO.
Consent (3)
2 Department to submit an application. Staff will acquire 25 AEDs, cases, and accessories for the Police Department with this grant award.
The Simi Valley Police Departm ent’s main purpose for having AEDs readily available is they provide Officers with the ability to deploy and use these devices prior to Fire/ EMS arrival. Officers often arrive to the scene first on the majority of calls that we are dispatched with Fire/EMS, these devices ar e crucial for human survival when time is of the essence.
Costs for AEDs have gone up significantly over the past few years and supplies for our current, outdated AEDs are becoming difficult to secure . Additionally, these new AED’s are designed for not only adults, but pediatrics as well, which is something that our current AEDs do not offer. The grant funds allow the department the opportunity to update their equipment and move away from the older AEDs which have become problematic due to the lack of replacement parts and batteries.
These AED units are an invaluable tool for Law Enforcement Officers to help the citizens of Simi Valley. Ventura County is leading the nation in cardiac survival and is world known for the achievements.
The following alternatives are available to the City Council:
1. A
ccept a $33,750 award from the Firehouse Subs Public Safety Foundation Grant;
2. A
pprove a Supplemental Budget Request of $33,750 in the Law Enforcement Grant Fund (Fund 287);
3. R
atify the City Manager’s approval and execution of all grant related documents and ratify documents previously executed to complete the grant application;
4. D
o not approve acceptance of grant funds;
5. P
rovide staff with other direction.
S
taff recommends Alternatives No. 1, 2, and 3.
SUGGESTED CITY COUNCIL MOTION
I mo
ve that the City Council accept $ 33,750 from the Firehouse Subs Public Safety Foundation for the purchase 25 AEDs, cases, and accessories for the Police Department; ratify the City Manager’s approval and execution of all grant related documents and ratify documents previously executed to complete the grant application; and, approve a Supplemental Budget Request of $33,750 in the Law Enforcement Grant Fund (Fund 287).
3 SUMMARY
T
he Department is eligible to receive $ 33,750 from the Firehouse Subs Public Safety Foundation and desires to purchase 25 Automated External Defibr illators (“AEDs”), cases, and accessories for the Police Department.
S
taff recommends that the City Council accept the $33,750 grant award for the purchase 25 AEDs, cases, and accessories for the Police Department ; ratify the City Manager’s approval and execution of all grant related documents and ratify documents previously executed to complete the grant application; and approve a Supplemental Budget Request in the Law Enforcement Grant Fund (Fund 287).
___
_________________________________
Charles Steven Shorts
Chief of Police
P
repared by: Sandra Hernandez, Administrative Officer
Gene Colato, Police Officer
INDEX Page
A
ttachment A: FSPSF MOU-Funding Agreement ............................ 4 Date
Date
Date
MEMO OF UNDERSTANDING- FUNDING AGREEMENT
April 10, 2023
Failure to adhere to the requirements of this Funding Agreement will jeopardize your grant award.
All purchases must match the quantities and equipment approved in the original grant request and approved quote.
Firehouse Subs Public Safety Foundation Responsibilities x Firehouse Subs Public Safety Foundation will award funding to City of Simi Valley, Simi Valley, CA for $33,750.00 to be used toward the direct purchase of 25 Zoll G5 AEDs, Cases & Accessories.
City of Simi Valley Responsibilities
1. An ACH transfer will be remitted to the organization name as stated in this memo of understanding and must match the EIN number submitted on the grant request and bank account information listed on the ACH Authorization. If there is a change in either information, you must submit a W-9.
2. Purchase the equipment on Approved Quote #QUO058982 from Coro Medical LLC. a. NOTE: DO NOT PREPAY for the equipment order at the time of purchase
3. Confirm Receipt of ACH Transfer by emailing [email protected]
4. Verify Purchase and Delivery by providing Firehouse Subs Public Safety Foundation with the following:
a. All signed and dated packing slips
b. Copies of paid invoices, verifying your organi zation’s name as the customer and matching the vendor quote(s)
c. A copy of the cleared check(s), verifying th e payee and payment amount matches the vendor quote(s)
5. In the event that the purchased equipment costs less than the dollar amount awarded, all excess funds must be returned to Firehouse Subs Public Safety Foundation. a. Email [email protected] with notification of excess funds within 30 days of purchase
b. Return Excess Funds within 30 days of receipt of excess funds invoice to Firehouse Subs Public Safety Foundation, Attention: Gina Brown, 12735 Gran Bay Parkway, Suite 150, Jacksonville, FL 32258
6. If purchases exceed funding, City of Simi Valley is responsible for the additional amount.
VERY IMPORTANT: Deadline for submitted documentation is October 31, 2023. __________________________________________ ________________ Firehouse Subs Public Safety Foundation
__________________________________________ ________________ City of Simi Valley Representative (Signature)
__________________________________________ ________________ City of Simi Valley Representative Name (Print)
Firehouse Subs Public Safety Foundation, Inc.
12735 Gran Bay Pkwy., Suite 150, Jacksonville, Florida 32258 %ULDQ3*DEOHU&LW\0DQDJHU
Brian Paul Gabler
Digitally signed by Brian Paul
Gabler
Date: 2023.04.14 09:05:05 -07'00'
4 ATTACHMENT A